[1. CALL TO ORDER]
[2. EXECUTIVE SESSION]
[00:01:39]
>>> WE HAVE CONCLUDED OUR EXECUTIVE SESSION ITEM 2B AND NO FORMAL ACTION WAS TAKEN IN EXECUTIVE SESSION AND THIS ITEM WILL ALSO BE UP FOR CONSIDERATION TONIGHT IN OUR REGULAR MEETING. WE'RE GOING TO MOVE TO OUR WORK SESSION ITEMS. IF YOU WOULD LIKE TO PROVIDE COMMENT FOR ANY WORK SESSION OR AGENDA ITEMS, YOU CAN SEND AN EMAIL TO CITIZEN INPUT AT ROWLETT.COM.
WE DON'T TAKE THOSE COMMENTS DURING THE REGULAR MEETING.
WE'RE GOING TO START WITH, ARE YOUR PEOPLE HERE FOR ITEM 3A?
>> YES, TONIGHT IS GOING TO BE ANGIE SMITH.
>> MS. ANGIE, DO YOU WANT ME TO START WITH 3A?
[3A. Discuss a proposal from Enterprise Fleet Management for the City of Rowlett Fleet Management. (45 minutes)]
>> THAT'S PERFECT. >> DISCUSS A PROPOSAL FROM ENTERPRISE FLEET MANAGEMENT FOR THE CITY OF ROWLETT FLEET
MANAGEMENT. >> I HAVE A LOT OF HELP TONIGHT SO NICK HARDWICK FROM ENTERPRISE IS HERE TO HELP WITH QUESTIONS.
WENDY BADGETT FROM FINANCE AND BRIAN IS THERE TO FILL IN ANY REMAINING HOLES WE MAY HAVE. WE HAVE LOTS OF FOLKS HERE WHO CAN HELP ANSWER QUESTIONS. SO IF YOU WILL REMEMBER BEFORE WE GO TO THE NEXT SLIDE, WE KICKED OFF THIS CONVERSATION BACK DURING THE SUMMER IN OUR BUDGET DISCUSSIONS AND WE VERY QUICKLY HIT THE HIGHLIGHTS AND THE ENTERPRISE FLEET MANAGEMENT PROGRAM. WE TALKED TO COUNCIL AGAIN IN OCTOBER WITH SOME ADDITIONAL DETAILS AND DID A VERY THOROUGH PRESENTATION. WE HAVE SPENT SINCE OCTOBER REALLY FINE TUNING THIS AND BRINGING IN THE DETAILS FOCUSSING ON THAT FLEET PROGRAM, GETTING THE CONTRACTS IN LINE WHICH I'M SURE MADE UP ABOUT 200 PAGES OF YOUR PACT THIS WEEK WITH THE CITY ATTORNEY. SO WE ARE READY TONIGHT TO KIND OF PRESENT THAT PROGRAM AND WALK THROUGH SOME OF THE DETAILS.
NEXT SLIDE, PLEASE, LAURA. SO OUR CURRENT FLEET SNAPSHOT, WE HAVE ABOUT 400 PIECES OF EQUIPMENT AND THAT INCLUDES ROLLING STOCK, YELLOW IRON, HEAVY DUTY VEHICLES, GENERATORS, EMERGENCY VEHICLES AND WE HAVE HUNDREDS MORE OF NONCAPITALIZED EQUIPMENT, SMALLER MOWERS, TRAILERS, WEED EATERS, PRETTY MUCH EVERYTHING ELSE. AND ALL OF THAT IS MAINTAINED CURRENTLY BY TWO, I THINK CURRENTLY GARY HAS ONE, BUT TYPICALLY TWO FLEET TECHNICIANS. THE GOVERNMENT INDUSTRY FOR TECHNICIANS AND EQUIPMENT IS 30 TO 1 AND THAT'S ACCORDING TO THE AMERICAN PUBLIC WORKS ASSOCIATION.
AND TODAY OUR FLEET TECHES WHEN WE'RE FULLY STAFFED MANAGE ABOUT 200 PIECES OF EQUIPMENT A PIECE. SOME OF THOSE REQUIRE A LOT OF WORK. SOME REQUIRE LESS.
35% OF OUR FLEET OF THE LIGHT AND MEDIUM DUTY FLEET IS CURRENTLY TEN YEARS OR OLDER. 81% OF OUR LIGHT AND MEDIUM DUTY FLEET IS CURRENTLY FIVE YEARS OR OLDER.
OUR AVERAGE FLEET VEHICLE IS 7.11 YEARS OLD.
NEXT SLIDE, LAURA. THE BENEFITS OF THE PROGRAM WE REALLY TALKED A LOT ABOUT IN OCTOBER.
[00:05:03]
WE'VE SEEN A LITTLE BIT OF A CHANGE IN THESE NUMBERS BASED ON SOME OF THE EQUIPMENT THAT WE'VE TAKEN OUT OR PUT BACK IN.THE AIR PRICE FLEET MANAGEMENT PROGRAM WILL HELP US REDUCE OUR FUEL COSTS BY APPROXIMATELY 11%. AND A LOT OF THAT IS BRINGING IN NEW, MORE FUEL-EFFICIENT VEHICLES.
IT WILL REDUCE OUR MAINTENANCE AND REPAIR EXPENSE BY 64%.
AGAIN WE'RE GETTING RID OF THE OLDEST AND BRINGING IN NEW EQUIPMENT. ENTERPRISE HAS OPENED AN EQUITY LEASE, IT ENABLES THE CITY TO RETAIN THE EQUITY FROM RESALE AND REDUCE THE AGE OF OUR FLEET. SO IF YOU NOTICED IN THE PACT, WE KEEP VEHICLES ANYWHERE FROM 12 MONTHS TO 60 MONTHS DEPENDING ON THE VEHICLE. AND ENTERPRISE HELPS US MANAGE THAT SO THAT WE'RE RESELLING THEM WHEN THEIR VALUE IS THE HIGHEST. THE CITY WILL LEVERAGE FLEET MANAGEMENT ABILITY TO SELL VEHICLES AT 110.2% OF THE COMMERCIAL VALUE INDEX. THIS ENABLES THE CITY TO REPLACE 72 OF ITS OLDER VEHICLES IN THE FIRST YEAR.
BY REPLACING 60% OF THE CITY'S OLDEST VEHICLES, WE'RE PROVIDING SAFER, NEWER, AND MORE EFFICIENT MODELS FOR EMPLOYEES.
IT ALSO REDUCES THE AVERAGE OF TECHNICIANS TO EQUIPMENT FROM 200 TO 1 TO 140 TO 1. NEXT SLIDE, PLEASE, LAURA.
SOME ADDITIONAL PROGRAM DETAILS REGARDING OUR AGREEMENT WITH ENTERPRISE. 2 2021 WE'RE REALLY KICKING OFF A PILOT PROGRAM.
IT ALLOWS US THE OPPORTUNITY TO ROLL OUT THE PROGRAM IN A SUCCESSFUL MANNER. THE FIRST YEAR WE WILL REPLACE 72 VEHICLES. THE DEPARTMENTS INCLUDE PUBLIC WORKS, PARKS, COMMUNITY DEVELOPMENT, NONPATROL POLICE VEHICLES, FIRE DEPARTMENT, NOT FIRE TRUCKS BUT THE ADMIN TRUCKS, THE CHIEFS TRUCKS. MUNICIPAL COURT AND UTILITY BILLING, IF THE PROGRAM WORKS AS INTENDED FOR THE FIRST TWO YEARS, WE WOULD THEN ADD OUR POLICE PATROL VEHICLES STARTING IN YEAR THREE. WHICH WOULD THEN STOP THE ONGOING CAPITAL PURCHASES AS THE PATROL VEHICLES WOULD BEGIN TO BE LEASED AS WELL. REPLACEMENT PROGRAM DETAILS, JUST A LITTLE HISTORY, GARY AND HIS FLEET TEAM, SO THE PUBLIC WORKS TEAM MET WITH ALL OF THE DEPARTMENT HEADS PRIOR TO REALLY INITIATING THIS TO DISCUSS THE REPLACEMENT NEEDS FOR VEHICLES.
THIS ALLOWED FOR EACH DEPARTMENT HEAD TO REALLY RIGHT SIZE THE VEHICLES FOR EACH DEPARTMENT. THEY CONSIDERED WHAT VEHICLE WAS ACTUALLY USED FOR BEFORE CHOOSING A REPLACEMENT AND THEY REPLACED THAT VEHICLE WITH SOMETHING THAT WILL ACCOMPLISH THE SAME TASKS BUT MEETS THE GOALS OF THE PROGRAM.
AND THERE'S TWO REAL GOALS OF THE PROGRAM.
FIRST WILL THE REPLACED VEHICLE ACCOMPLISH WHAT THE DEPARTMENT NEEDS AND SECOND ARE WE GETTING THE BEST PURCHASE PRICE AND RESELL VALUE. I'LL GIVE YOU A COUPLE OF EXAMPLES. INSTEAD OF REPLACING A COLORADO PICKUP WITH ANOTHER COLORADO PICKUP, WE WOULD REPLACE A COLORADO PICKUP WITH PROBABLY SOMETHING MORE LIKE A F150 OR A CHEVY 1500 FOUR DOOR TRUCK. THAT ALLOWS THE DEPARTMENT TO HAVE WHAT THEY NEED TO CARRY ALL OF THE EQUIPMENT THAT THEY USE, CARRY THE TRAILERS THAT THEY NEED.
THEY MAY HAVE CHOSEN TO DO A GAS ENGINE BECAUSE OF A DIESEL ENGINE BECAUSE IT HAS BETTER RETAIL VALUE, IT GETS BETTER FUEL EFFICIENCY AND IT WOULD STILL MEET THE NEEDS OF THE DEPARTMENT. WE HAVE SOME FORD FOCUSES IN THIS CITY, AND WE WOULDN'T REPLACE THOSE WITH ANOTHER FORD FOCUS. NICK MADE SURE THAT WE HAD THE ABILITY TO PICK SOMETHING THAT WOULD STILL MEET THE NEEDS BUT GOT THE BEST PURCHASE PRICE AND HAD THE BEST RESELL VALUE AT THE
END OF THE LEASE TERM. >> ANGIE, BEFORE WE GO ON LET ME MAKE THIS POINT; SO ONE THING THAT I WANT COUNCIL TO CONSIDER WITH THIS ISSUE IS THAT WHEN YOU'RE RUNNING YOUR OWN FLEET, YOU REALLY HAVE TO CENTER ON ONE TYPE OF VEHICLE.
IT GOES BACK TO THE TRAINING THAT YOU NEED, THE SPECIALIZED TRAINING PEOPLE HAVE. IT GOES BACK TO THE EQUIPMENT WE NEED. SO IF WE HAVE FORD VEHICLES AND CHEVY VEHICLES AND GMC AND ALL OF THESE DIFFERENT THINGS, I NEED A LOT MORE EQUIPMENT, A LOT MORE PEOPLE WITH SPECIALIZED TRAINING. SO THIS PROGRAM ALLOWS US TO CAPTURE THE BENEFITS OF HAVING DIFFERENT TYPES OF EQUIPMENT WITHOUT THE COST OF US HAVING TO MAINTAIN THEM BECAUSE WE'RE ABLE TO GO OUT AND HAVE THESE VEHICLES MAINTAINED BY OTHERS WHO ARE EXPERIENCED WITH THOSE PARTICULAR BRANDS.
SO THAT'S JUST A POINT WE WANT TO MAKE BECAUSE WHEN WE'RE LOOKING AT IT, WE NEED TO MAKE SURE UR DEPARTMENTS GET WHAT
[00:10:02]
THEY NEED, THAT THEY DON'T GET TO PICK WHETHER IT'S A CHEVROLET OR A FORD. WE'LL WORK WITH ENTERPRISE FOR THAT DECISION. THANK YOU, ANGIE.>> ABSOLUTELY. NEXT SLIDE, LAURA.
AND THEN THERE ARE ABSOLUTELY THE ACCOUNT MANAGEMENT BENEFITS AS WE WORK WITH ENTERPRISE, WE WILL HAVE A DEDICATED LOCAL ACCOUNT TEAM THAT WILL HELP US PROACTIVELY MANAGE AND DEVELOP THE FLEET WORKING DIRECTLY WITH OUR FLEET SUPERVISORS ENSURING THAT THEY DELIVER THE HIGHEST LEVEL OF CUSTOMER SERVICE AND FACILITATE OUR DAY-TO-DAY NEEDS. A DEDICATED ACCOUNT MANAGER IS GOING TO MEET WITH GARY AND HIS STAFF 3 TO 4 TIMES A YEAR TO ENSURE THAT WE'RE STAYING ON TRACK FINANCIALLY AND WITH OUR STRATEGIC PLANNING SO WE KNOW WHAT VEHICLES ARE COMING UP, WE KNOW WHAT'S NEXT, AND WE'RE REEVALUATING WHAT THE RIGHT VEHICLE TO BUY IS ON AN ONGOING BASIS.
THEY PROVIDE ONGOING ANALYSIS INCLUDING IDENTIFYING THE MOST COST EFFECTIVE MAKES AND MODELS, REVIEWING THE TOTAL COST OF OWNERSHIP AND CENTS PER MILE ANALYSIS.
A FLEET REPLACEMENT AND EQUITY ANALYSIS, AND A SAFETY ANALYSIS TO HELP VEHICLES WITH OR WITHOUT KEY SAFETY FEATURES.
NEXT SLIDE, LAURA. FINANCIAL AND BUDGET IMPLICATIONS AND HERE'S WHERE I'M GOING TO LEAN ON WENDY AND BRIAN JUST A LITTLE BIT. SO THE TEN YEAR SAVING IN THE FLEET ANALYSIS INCLUDES EQUITY FROM THE SALE OF EXISTING FLEET IN YEAR WARM UP. THIS IS AN ESTIMATE OF THE RESALE VALUE OF THE OLDER EQUIPMENT THAT WOULD BE REPLACED THROUGH THIS PROGRAM. MOST OF WHICH WOULD BE REALIZED IN THE FIRST COUPLE OF YEARS. THE CITY WILL REIMBURSE ENTERPRISE FOR APPROXIMATELY 121 VEHICLES THAT IT WOULD PURCHASE OVER THE NEXT FEW YEARS. 72 THAT ARE PURCHASED IN THE FIRST YEAR. THE WAY THE PROGRAM WORKS IS THAT THE CITY OF ROWLETT PAYS A LEASE PAYMENT FOR EACH VEHICLE UNDER THE PROGRAM, PLUS AN ANNUAL MAINTENANCE FEE AND FUEL COST. THE LEASE ON EACH VEHICLE WILL BE BASED ON THE PRODUCT STRAIGHT FROM THE MANUFACTURER, THEREFORE WILL ALSO BUDGET FOR THE COST OF EXTRA EQUIPMENT AND MARKINGS.
LIGHTS, TOOLBOXES, RACKS, ANYTHING THEY HAVE TO ENSURE THEY ARE SAFE ON THE ROAD FOR OUR STAFF.
FOR EXAMPLE IN THE FIRST YEAR WHICH WILL START THIS YEAR AND IT WILL JUST BE A PORTION OF THE YEAR, IF WE ANNUALIZE WE WOULD PAY $25,000. AND $279,399 FOR NON-WARRANT MAINTENANCE AND FUEL. AND WE'LL GENERATE $711,842,000 IN REVENUE FOR THE SALE OF THE EXISTING FLEET.
SO THAT'S A NET COST OF $317,794.
FROM THAT, STAFF WILL REDUCE THE OPERATING BUDGET FOR THE MAINTENANCE AND FUEL CURRENTLY IN THE BUDGET AND QUALIFYING EQUIPMENT TO BE PURCHASED IN THE NEW YEAR.
IN REALITY THE PROGRAM WILL START MIDYEAR, THEREFORE THE FISCAL IMPACT WILL BE ABOUT HALF IN THIS FIRST YEAR.
NEXT SLIDE. FEEL FREE TO STOP ANY AT ANY TIME IF YOU HAVE QUESTIONS, BRIAN WOULD BE HAPPY TO ANSWER.
FLEET ANALYSIS FOR THE CITY OF ROWLETT, SO THIS IS A FISCAL YEAR BASIS. THIS IS THE SAME CHART YOU SAW.
NICK DID UPDATE THIS BASED ON THIS NEW CHART YOU SAW BACK IN OCTOBER. HE DID UPDATE BASED ON ACTUAL VEHICLES. THIS IS ACTUAL FOR CITY OF ROWLETT IF WE WERE DOING THIS ON A FISCAL YEAR BASIS.
THAT SHOWS YOU THE FIRST TEN YEARS OF THE PROGRAM AND THE ESTIMATED TOTAL TEN YEAR SAVINGS OF JUST OVER $2.5 MILLION.
NEXT SLIDE, PLEASE, LAURA. AND THIS IS A CASH BASIS.
SO THIS IS THE UPDATED CASH FLOW ANALYSIS.
AND THIS IS SHOWS YOU THE CASH BASIS, HOW WE WILL ACQUISITION CARS, OUR FLEET SIZE, HOW THE LEASE PAYMENT WILL WORK OUT, UP FRONT CAPITAL, AND THEN THE CASH FLOW DIFFERENCE IN SAVINGS OVER THAT TEN YEARS.PNEXT SLIDE, LAU. AND IT REALLY DOES HAVE AN IMPACT TO OUR FLEET PROGRAM. FOR FISCAL YEAR 2021, THE FLEET PROGRAM HAS A BUDGET OF JUST OVER $1.8 MILLION AND IT'S EXPECTED THAT THE 1.1 OF IN A BUDGET INCLUDING THE SALARIES AND BENEFITS OF THREE CITY STAFF WILL NEED TO BE RETAINED ALONG WITH THE ENTERPRISE AGREEMENT IN ORDER TO ADEQUATELY MAINTAIN CITY EQUIPMENT, HEAVY EQUIPMENT, AND OTHER NONELIGIBLE VEHICLES.
FOR INSTANCE WE HAVE A NUMBER, HOW MANY, GARY, OF THE BIG
GENERATORS THAT WILL STAY? >> 14.
>> SO 14 BIG GENERATORS THAT THAT TEAM WILL TAKE OVER THE
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MAINTENANCE OF. THIS MEANS THAT THE SAVINGS FROM YEAR ONE SHOULD BE ABOUT $275,000 AND STILL PROVIDE ABOUT $450,000 ANNUALLY TO PURCHASE VEHICLES AND EQUIPMENT NOT INCLUDED IN THE ENTERPRISE PROGRAM.AND WE MAY COVER THIS BUT PRETTY MUCH THE ENTERPRISE PROGRAM WILL COVER ALL VEHICLES UP TO ABOUT A 5500.
SO CHEVY USES 5500, FORD WOULD CALL IT A 550 I THINK.
BUT THEY'LL TAKE CARE OF AND THAT'S UP TO ABOUT A DUMP TRUCK,
>> IT'S THE BIGGEST DUMP TRUCK. IN ADDITION TO THE $275,424 THE CITY ALSO AUTHORIZED THE PURCHASE OF AN ADDITIONAL ANIMAL SHELTER VEHICLE AND A FIRE BRUSH TRUCK TOTALLING $216,629.
THOSE WILL BE INCLUDED IN THE PROGRAM THUS FREEING UP THAT IN CASH IN TODAY'S BUDGET. FURTHER ANALYSIS INDICATED THAT THE CITY WOULD SAVE $391,967 IN YEAR TWO.
$239,164 IN YEAR THREE WHEN WE BEGIN TO ADD THE PATROL VEHICLES AND BEGIN TO FLATTEN OUT AFTER THAT.
THE BIGGEST SAVINGS WILL COME IN THE FIRST 2 TO 3 YEARS AS THE CITY GETS RID OF ITS OLDEST AND MOST OBSOLETE EQUIPMENT.
THOSE FUNDS MAY BE REPURPOSED TO MEET OTHER BUDGET NEEDS.
THE OPERATIONAL SAVINGS IN FISCAL YEAR 2021 WILL BE HIGHLY DEPENDENT ON HOW FAST THE FIRST 72 VEHICLES ARE SOLD AND REPURCHASED. THEREFORE LEASE PAYMENTS WILL BUILD SLOWLY AS WE CAPITALIZE THAT FLEET.
STAFF DOES NOT RECOMMEND THAT WE ALLOCATE ANY POTENTIAL OPERATING SAVINGS IN FISCAL YEAR 2021. HOWEVER, WE DO RECOMMEND REINVESTING THE $219,629 FROM THE ANIMAL SHELTER VEHICLE AND FIRE BRUSH TRUCK BACK INTO THE VEHICLE EQUIPMENT REPLACEMENT FUND TO ACCELERATE SPENDING FOR THE EQUIPMENT NOT IN THE PILOT PROGRAM. NEXT SLIDE, LAURA.
WHAT WE'RE LOOKING FOR FROM COUNCIL TONIGHT, THIS IS ON THE CONSENT ITEM TO APPROVE THE CONTRACTS.
IS THERE CONSENSUS FROM COUNCIL TO MOVE FORWARD WITH THE PROGRAM FROM ENTERPRISE FLEET MANAGEMENT AND IS THERE CONSENSUS FROM COUNCIL TO REPURPOSE THE $216,629 FROM THE ANIMAL SHELTER VEHICLE AND THE FIRE BRUSH TRUCK TO REPLACE SOME ADDITIONAL OBSOLETE EQUIPMENT IN OUR VERF THAT IS NOT INCLUDED IN THE ENTERPRISE PROGRAM. WE ARE HERE AND WE ARE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
YOU'RE ON MUTE, TAMMY. >> SORRY, SORRY.
THANK YOU VERY MUCH, ANGIE. APPRECIATE THAT.
IS THERE ANOTHER PRESENTER OR NO? OKAY. COUNCIL, BLAKE YOU HAD YOUR HAND
UP. >> YES, I HAVE A COUPLE OF QUESTIONS. SO I THINK ON PAGE 16 WHEN IT SPEAKS ABOUT THE CASH FLOW ANALYSIS, IF YOU LOOK AT THE ESTIMATED EQUITY FOR RESALE WHICH IS A FEW DOWN ON THAT FORM, IT SAYS THAT THE TOTAL AMOUNT IS 3.8 MILLION, BUT WHEN YOU LOOK DOWN AT EQUITY FROM RESELL OF EXISTING FLEET, BELOW THAT IT SAYS IT'S 1.65 MILLION. I'M ASSUMING THAT'S BECAUSE OF THE CHANGES THAT WE MADE, ALSO PROBABLY BECAUSE SOME OF THE YEARS WEREN'T INCLUDED IN THAT WITH THE 1 MILLION.
>> IS THAT IN THE CASH FLOW ANALYSIS, BLAKE, IS THAT WHERE
IT COULD HAVE JUST BEEN AN ISSUE WITH IT NOT BEING UPDATED OR I'M JUST NOT UNDERSTANDING IT CORRECTLY.
>> REMEMBER WHAT WE DID WAS IN THE $2.5 MILLION SAVINGS IS OUR FISCAL YEAR BASIS IF ANALYZED. SO WE KNOW WE'RE GOING TO HAVE A PART YEAR INSTEAD. BUT WE WERE TRYING TO SHOW YOU GUYS ON AN ANNUAL 12 MONTH BASIS WHAT THE POTENTIAL SAVINGS WOULD BE PER YEAR. AND THAT'S WHERE THEY CAME UP WITH 2.5. THE CASH FLOW, NICK AND HIS TEAM PUT A LOT MORE THOUGHT INTO APPROXIMATELY WHEN THEY WOULD BE ABLE TO REORDER THE NEW EQUIPMENT AND GET ONLINE AND THEN SELL THE OTHER EQUIPMENT IN THIS FISCAL YEAR.
AND SO THAT'S ONE OF THE REASONS THAT THERE IS A DIFFERENTIAL BETWEEN THOSE TWO NUMBERS. FOR EXAMPLE THEY THINK THAT THEY CAN SELL ALL OF THE 72 VEHICLES THAT WE HAVE TODAY IN THIS
[00:20:01]
MARKET, THIS ENVIRONMENT FOR ABOUT 711,000.BUT THE LEASE PAYMENTS THIS YEAR WOULD MOST LIKELY ONLY BE ABOUT 138 BECAUSE BY THE TIME THEY GOT THE NEW VEHICLES ORDERED, GOT THEM OUT THERE FOR US AND DROVE THEM UP AND SAID HERE YOU GO AND TAKE THE OTHER ONE AND SELL IT, THEN OUR LEASE PAYMENTS START WHEN EACH VEHICLE IS PURCHASED AND DELIVERED.
SO THAT'S WHY THERE'S A DIFFERENCE, BLAKE.
AND I WAS TRYING TO FIND THE EXACT NUMBER YOU WERE MENTIONING, YOU SAID IT WAS A 1 POINT SOMETHING MILLION, CAN YOU
TELL ME? >> YEAH, IT'S 1,065,335 AND IT'S ESTIMATED CURRENT FLEET EQUITY. THAT'S WHERE IT SAYS EQUITY FROM RESALE OF EXISTING FLEETS AND IT GOES FROM 2020 TO 2025.
>> THAT'S DEFINITELY AN OLDER ONE, ISN'T IT? BECAUSE THE ONE IN THE PACT GOES FROM 2020 TO 2029.
>> THAT'S WHERE I WAS SEEING THAT DISCREPANCY, I WAS JUST
WANTING TO SEE IF -- >> I'M LOOKING AT PAGE TEN AND -- IT GOES FROM 2020 TO 2029.
>> YEAH. >> AND THE ESTIMATED EQUITY FROM
RESALE IS ABOUT $3.8 BILLION. >> YEAH, I SEE THAT, THAT'S WHY I WAS -- SO IT COULD BE WHY BECAUSE THE EQUITY FROM RESALE OF THE EXISTING FLEET IS FROM 2020 TO 2025 SO MAYBE THAT
DIFFERENCE -- >> IS THAT IN THE SYNOPSIS?
>> I'M ACTUALLY SHOWING SALES EVERY YEAR.
SO UNDERSTAND THE EQUITY FROM RESALE OCCURS EVERY YEAR.
>> YEAH. >> LET'S SAY THAT THERE'S A TRUCK THEY'RE GOING TO KEEP TWO AND A HALF YEARS AND THEN THEY'RE GOING TO SELL IT, THERE'S STILL GOING TO BE THAT CASH FLOW COMING IN ALL THE TIME.
>> RIGHT, I GET THAT. DO YOU SEE THIS PART, OR YOU MIGHT NOT BE ABLE TO SEE. DO YOU SEE THAT?
>> OKAY, 1,000,065. >> THAT'S OFF THE SYNOPSIS.
>> OKAY. >> SO YEAH, YOU'RE RIGHT.
WHAT YOU'RE LOOKING AT, BLAKE, IS THE RESALE OF THE EXISTING VEHICLES. BUT THEN THE CASH FLOW INCLUDES THE RESALE OF NOT ONLY THE EXISTING BUT ALSO INCLUDES THE RESALE FROM THE NEW VEHICLES WE'RE ACQUIRING OVER THAT PERIOD OF TIME. SO WE'RE SELLING VEHICLES EVERY SINGLE YEAR SO THERE'S EQUITY COMING IN EVERY SINGLE YEAR.
>> THAT'S WHAT I WAS LOOKING FOR RIGHT THERE.
THAT EXPLAINS MY QUESTION. >> AND ONE MORE POINT, EVEN THOUGH WE'RE TREATING THIS AS A PILOT PROGRAM FOR THE FIRST TWO YEARS, FOR THE PURPOSES OF THE MODEL NICK HAS PUT ASSUMED THAT THE POLICE VEHICLES WILL START IN YEAR THREE.
FOR SOME REASON IT'S NOT WORKING THE WAY WE WANT TO THEN WE WON'T ADD THOSE VEHICLES AT THAT TIME. BUT FOR THE PURPOSES OF THE MODEL, WE ARE GOING TO ASSUME THAT BY YEAR THREE, WE'LL BE ADDING THE POLICE, BUT WE'LL MAKE A HARD DECISION ABOUT THAT AFTER WE GET A YEAR AND A HALF TO TWO YEARS INTO IT.
>> THANK YOU FOR EXPLAINING THAT.
I HAVE ONE MORE QUESTION. SO IT SAYS, SO THERE'S TWO 2012 FORD FOCUSES, BOTH OF THOSE BELONG TO -- ONE OF THEM IS BEING REPLACED BY A CHEVY TRAVERSE SUV AND THE OTHER IS BEING REPLACED BY A NISSAN ROGUE.
I'M WONDERING WHY WE'RE NOT GOING TO KEEP THAT FLEET CONSISTENT. YOU HAVE ONE OF THEM DRIVING NISSAN, THE OTHER DRIVING A CHEVY.
I THINK IT WOULD BE PROBABLY SIMPLER AND EASIER FOR THEM TO
DRIVE THE SAME VEHICLES. >> GOOD QUESTION.
>> THE REASON WHY IS SOME OF THOSE VEHICLES ARE ALSO REPURPOSED AS UNDERCOVER UNITS. SO THERE'S SOME VARIATION IN THE NON-PURSUIT POLICE VEHICLES SO THEY WANT SOME VARIATION SO THEY DON'T GET MADE ALL THE TIME. SO THERE'S SOME VARIATION IN SOME OF THOSE WITH THE POLICE VEHICLES.
>> YEAH THESE ARE NOT UNMARKED, THEY ARE MARKED VEHICLES.
>> KEEP IN MIND THIS MAY BE A PART WHERE CHIEF GODFREY DECIDED TO MAKE A CHANGE IN HOW A VEHICLE WAS MARKED IN ORDER TO SERVE BOTH PURPOSE. WE'LL CHECK INTO IT FOR SURE AND SEE WHAT'S GOING ON AND WHY THOSE ARE DIFFERENT.
WE'LL DOUBLE CHECK TO MAKE SURE THAT IF THAT'S THE CASE AND THEY ARE VEHICLES THAT THEY ARE SIMILAR.
>> I MADE A NOTE SO WE'LL DOUBLE CHECK BOTH OF THOSE.
>> APPRECIATE IT. >> I HAVE A QUESTION.
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>> IS THERE A FOLLOW UP OF BLAKE'S BECAUSE MARTHA HAD HER
HAND UP FOR A LONG TIME. >> OKAY, MY BAD.
>> IS IT OKAY IF I GO TO MARTHA? OKAY.
>> JUST A COUPLE OF QUESTIONS FROM ME.
ANGIE, WHAT PERCENTAGE OF OUR FLEET IS TEN YEARS OR OLDER? THE SLIDE SAID 15%, BUT YOU HAD MENTIONED 35%.
SO I JUST WANTED TO -- >> SHE MISQUOTED, I CAUGHT HER.
IT WAS 15%, SHE DID SAY 35% BUT >> IT IS 15%.
NO WORRIES. THE OTHER QUESTION THAT I HAD THAT'S REALLY SHOCKING THAT THE RECOMMENDATION IS 30 TO 1 ON THE PIECES OF EQUIPMENT ASSIGNED TO ANY ONE TECHNICIAN AND RIGHT NOW WE'RE SITTING AT 200 TO 1 AND DOING THIS TRANSITION TO ENTERPRISE WILL BRING US TO 140 TO 1.
AND THAT STILL CONCERNS ME. I WONDER DO WE HAVE ENOUGH TECHNICIANS TO ADEQUATELY SERVICE THE EQUIPMENT THAT WE HAVE SAFELY AND ALSO JUST FROM A MAINTENANCE STANDPOINT FROM THEM
BEING MAINTAINED PROPERLY? >> MARTHA, I WANT GARY TO WEIGH IN, BUT I DO WANT TO MAKE ONE COMMENT FIRST.
WE ACTUALLY HAVE TO OUTSOURCE SOME OF THE WORK BECAUSE WE DON'T HAVE ENOUGH STAFF IN HOUSE TO DO IT.
THIS PARTICULAR PROGRAM WILL ALLOW US TO NOT HAVE TO WORRY ABOUT WHAT IS IT ALMOST 200 PIECES OF EQUIPMENT, BUT THE REMAINING EQUIPMENT THAT WE HAVE FOR THE HEAVY EQUIPMENT AND THINGS LIKE THAT ARE STILL GOING TO BE PUT ON US TO DO.
BUT IT STILL WILL REQUIRE US TO DO SOME OF THE WORK OUTSIDE.
I TELL YOU SOMETHING ELSE TOO, WE DON'T ALWAYS HAVE THE FACILITIES TO DO SOME OF THE KIND OF WORK BECAUSE WE HAVE JUST THOSE LITTLE GARAGES. WE REALLY NEED A BIGGER FACILITY IF WE'RE GOING TO TRY TO DO ALL OF THAT IN HOUSE ONLY.
SO I JUST WANTED TO MENTION THAT.
BUT GARY, PLEASE. >> THOSE ARE GREAT POINTS AND WE LOOK AT THE MAINTENANCE, THE OIL CHANGES, AND SIMPLE MAINTENANCE.
AND SOMETIMES AN ALTERNATOR ON A VEHICLE MIGHT HAVE A TIME OF ONE HOUR AND ANOTHER ONE IS FOUR HOURS.
AND WE'LL SEND THE ONE THAT'S FOUR HOURS UP TO OUR LOCAL SHOPS SO WE CAN FREE UP. AND WE'RE LOOKING AT GETTING VEHICLES BACK IN SERVICE QUICKLY.
AND THE ONES THAT TAKE A LOT OF TIME, WE DON'T WANT ONE TECH INVOLVED WITH A VEHICLE THAT'S GOING TO MAKE A REPAIR LAST A WEEK. THAT'S THE KIND OF WORK WE UTILIZE AND SEND OUT TO OUR LOCAL VENDORS.
>> RIGHT. SO I GUESS I WONDER IF THERE'S A WAY TO GET A TRUE NUMBER ON SINCE WE DO OUTSOURCE SOME OF THAT WORK TO GET A TRUE NUMBER OF WHAT THAT PIECE IS OF EQUIPMENT PER TECHNICIAN IS AND THEN ALSO KIND OF MY NEXT COMMENT IS SOME OF THESE SAVINGS, THAT 200 SOMETHING THOUSAND WE'RE GOING TO HAVE, SHOULD THAT BE REALLOCATED SO THAT WE CAN HAVE A TECHNICIAN SO THAT WE CAN BETTER TAKE CARE OF WHAT WE HAVE AND MAKE THAT WOULD WOULDN'T HAVE TO BE REPLACING AS
OFTEN. >> WE DEFINITELY WANT TO SEE HOW THE ENTERPRISE PROGRAM IS GOING TO PROVIDE RELIEF TO TECHNICIANS. WE WANT TO MONITOR IT FOR A YEAR AND SEE IF WE CAN PROVIDE THE SERVICE THAT WE NEED TO KEEP A VEHICLE SAFE. I FEEL COMFORTABLE RIGHT NOW THAT WE CAN, WE'LL DEFINITELY MONITOR IT AND REPORT IT.
>> GREAT. >> AND I'LL ALSO DO THE ANALYSIS ON VEHICLES THAT WE SEND OUT COMPARED TO WHAT WE DO IN HOUSE.
>> YEAH, JUST DON'T WANT TO OVERWORK OUR GUYS TO THE POINT THAT WE'RE NOT DOING IT AS EFFICIENTLY OR COST EFFECTIVELY
YES, THANK YOU. >> THANKS, MARTHA.
WHITNEY. >> ON PAGE 16 OF THE PACKET FOR THE FLEET ANALYSIS AND THE CASH FLOW ANALYSIS, THE FLEET SIZE IS STABLE AT 121 THROUGH THE ENTIRE ANALYSIS.
IF WE'RE GOING TO ADD THE POLICE VEHICLES POSSIBLY IN YEAR THREE, DOES THAT CHANGE THAT ANALYSIS, AND HAVE YOU RUN THOSE NUMBERS TO LOOK AT THE OVERALL SAVINGS IS OVER THAT TEN YEAR PERIOD IF
WE DO THAT? >> VERY GOOD POINT.
NICK, I HAD THOUGHT WE HAD ADDED THE POLICE VEHICLE STARTING IN
YEAR THREE, MAYBE WE DIDN'T. >> YEAH, WE DID.
NO, WE DID. SO IF YOU LOOK AT THE LEASED VEHICLES SIDE OF IT, YOU'LL SEE THE 72 IN THE FIRST YEAR THERE.
[00:30:01]
I'M SORRY, I'M PULLING BACK ON MYSELF.MY THING TIMED OUT. AND THEN AFTER THAT, THAT'S WHERE YOU SEE THE POLICE VEHICLES GET LAYERED IN IN SUBSEQUENT YEARS. IF YOU LOOK UNDER THE LEASED VEHICLES COLUMN, YOU SEE WHERE IT SAYS 72 THE FIRST YEAR, 2021.
AND THEN 2022 IT SAYS 90. AND THEN 2023 IT JUMPS UP TO 118. THAT'S THE LAYERING IN OF THOSE POLICE VEHICLES. SO THAT 121 WHEN IT GETS TO NEAR FVE IS INCLUSIVE OF WHAT WE'RE LOOKING AT IN THE PROGRAM POLICE
AND NON-PURSUIT VEHICLES. >> SO HOW IS THE NUMBER STAYING STABLE AT 121 IF WE'RE ACTUALLY ADDING VEHICLES TO IT?
>> WE'RE NOT ADDING. >> THE FLEET SIZE I THINK, WHITNEY, WHAT MAY HELP IS THE FLEET SIZE IS OUR VEHICLES THAT ARE ELIGIBLE FOR THE ENTERPRISE PROGRAM.
SO THAT VERY FIRST COLUMN THAT SAYS 121, THAT'S AS MANY
VEHICLES AS WE'LL EVER HAVE. >> IS THAT WHAT YOU'RE DOING?
>> YEAH, YEAH. IF YOU LOOK AT WHAT WE OWN TO WHAT WE'RE GOING TO LEASE. RIGHT NOW WE OWN 121 AND WE LEASE ZERO. THE FIRST YEAR WE'LL OWN, I CAN'T READ THE WRITING, 49, AND LEASE 72.
YEAR THREE WE WILL OWN 31 AND LEASE 90.
AND IN 2023 WE WILL OWN 40 AND LEASE 118.
SO THAT'S THE CHANGE. SO 121 IS THE CONSTANT VEHICLES THE CITY CURRENTLY OWNS THAT ARE ELIGIBLE FOR THE ENTERPRISE
PROGRAM. >> OKAY, I UNDERSTAND.
>> SO I DON'T SEE ANY OTHER HANDS UP, I'LL ASK MINE.
DAVID, THE LAST TIME WE TALKED ABOUT THIS YOU HAD SOME CONCERNS ABOUT THE TITLE AND YOU WERE GOING TO GO OFF AND RESOLVE YOUR
CONCERNS. >> WELL THE BIGGEST THING I HAD WITH THIS WHOLE THING IS IN THE EVENT OF A CATASTROPHIC FAILURE, WE DON'T HAVE ANY CARS. BUT I THINK WE REVIEWED THE CONTRACTS, WE SPENT A GREAT DEAL OF TIME DISCUSSING AND NEGOTIATING THEM. I'M STILL UNHAPPY WITH ALL OF THE DETAILS, BUT I THINK THIS IS THE BEST DEAL WE'RE GOING TO GET. THE ENTIRE STRUCTURE OF THE TRANSACTION, I STILL HAVE CONCERNS, BUT I THINK THE WAY THAT BRIAN IS DOING IT IS ABSOLUTELY CORRECT.
WE'LL PHASE IT IN, WE'RE KIND OF GETTING OUR FEET WET FIRST, MAKING SURE THAT IT'S FUNCTIONAL, IT WORKS OUT, AND THEN WE'LL MOVE FORWARD WITH TRANSITIONING TO LARGER SCALE FLEET REPLACEMENTS AS WE BECOME MORE COMFORTABLE.
THE RISK OF CATASTROPHIC FAILURE IS ALWAYS THERE, BUT I THINK IT'S PRETTY REMOTE THE WAY THAT THEY'VE STRUCTURED THE TRANSACTION. SO I'M OKAY WITH IT.
I JUST KIND OF LIKE OWNING STUFF INSTEAD OF LEASING THEM MYSELF, BUT THAT'S A PERSONAL PREFERENCE I THINK FROM A FINANCIAL PERSPECTIVE AND FROM A LEGAL ONE YOU COULD DO A LOT WORSE.
>> SO DAVID, DO YOU MIND JUST MENTIONING KIND OF HOW THE TRUST THING WORKS ON WHO ACTUALLY OWNS THE VEHICLES THERE IN THE INTERIM. BECAUSE THE QUESTION THAT WE SPECIFICALLY ASKED WAS IF ENTERPRISE GOES BANKRUPT AND WE'VE GOT 70 OF THE VEHICLES AND OTHER STOCK OF SOMETHING ELSE, WHAT OTHER PROTECTIONS WE HAVE WITH THE VEHICLES DOES THE BANK JUST COME AND PICK THEM UP, OR DO WE KEEP PAYING THE LEASE PAYMENTS UNTIL THE END OF THE TERM.
AND DAVID, THEY HAD A SET UP FOR THAT AND IF YOU'LL EXPLAIN THAT,
PLEASE. >> WELL IF ENTERPRISE LEASING WERE TO FALL INTO BANKRUPTCY, THE VEHICLES ARE NOT OWNED BY ENTERPRISE LEASING, ENTERPRISE LEASING COULD FILE BANKRUPTCY ALL DAY LONG AND WE WOULD ACTIVELY PARTICIPATE IN THE BANKRUPTCY CASE BECAUSE WE OWE THEM MONEY BASED ON OUR LEASE PAYMENTS. BUT THE ACTIVE OWNERSHIP OF EACH OF THE VEHICLES WILL BE HELD IN THE NAME OF FM ENTERPRISE TRUST.
THEY'VE CREATED A SEPARATE, INDEPENDENT TRUST THAT WILL ACTUALLY HOLD TITLES OF THE VEHICLES.
THE BEST I CAN SAY, SINCE THE TRUST ITSELF ISN'T, AS BEST I CAN TELL, AN OPERATING ENTITY, IT'S NOT THAT IT'S BANKRUPTCY PROOF, BUT IT'S BANKRUPTCY REMOTE.
SO THERE IS NEVER ANY 100% GUARANTEES, BUT I THINK THEY'VE STRUCTURED IT SO THAT OWNERSHIP OF THE VEHICLES IN A SEPARATE TRUST, THAT DOESN'T REALLY HAVE ANY REALISTIC POSSIBILITY OF FALLING INTO BANKRUPTCY, IS THE BEST PROTECTION WE COULD EVER ACTUALLY GET SHORT OF HAVING SOME KIND OF, I DON'T KNOW, ASSURITY BOND. SO IT'S NOT THAT IT'S BANKRUPTCY
PROOF, IT'S BANKRUPTCY UNLIKELY. >> SO I'M GOING TO MOVE TO THE
[00:35:01]
SHOULD WE REDIRECT THE 200,000 QUESTION.I THINK IT WAS 219 IF I'M REMEMBERING CORRECTLY.
SO HELP US UNDERSTAND A LITTLE BIT NOR DETAILS ABOUT THAT.
LIKE HOW MUCH IS THERE NOW, WHY IS IT SHORT, WHY ARE YOU MAKING THAT RECOMMENDATION? WHAT HAPPENS IF WE DON'T?
>> IT'S NOT REALLY SHORT, MAYOR. WHAT IT IS IS THAT THERE IS A COUPLE OF VEHICLES WE ALREADY HAVE IN THE WORKS THAT WE'VE ALREADY ORDERED BUT HAVE NOT DELIVERED AND PAID FOR YET AND WHAT WE'RE SAYING IS WE WOULD LIKE TO TAKE THAT MONEY AND PUT THAT BACK INTO THE V.E.R.F. TO PURCHASE OTHER VEHICLES AND EQUIPMENT THAT ARE NOT INCLUDED IN THE ENTERPRISE.
SO WE HAVE A LOT OF THE HEAVIER DUMP TRUCKS AND THAT'S WHAT WE'RE TALKING ABOUT DOING WITH THOSE FUNDS.
THERE WILL BE SOME SAVINGS THIS YEAR, BUT IT WILL BE ON THE BACK END OF THE YEAR IN ADDITION TO THAT.
AND THAT'S WHY WE'RE NOT RECOMMENDING REDUCING THE OPERATING BUDGET AT THIS TIME. WE WANT TO GET OUR FEET WET WITH IT, SEE HOW IT'S GOING AND THEN MAKE A RECOMMENDATION FOR FUTURE
YEARS. >> I UNDERSTOOD ALL OF THAT, BUT THAT'S NOT ANSWERING MY QUESTION.
SO THE QUESTION IS WHY DO YOU THINK YOU NEED MORE MONIES IN THE VEHICLE REPLACEMENT FUND, IS IT SHORT? WHY ARE YOU MAKING THIS RECOMMENDATION?
>> SO MAYOR, IT'S AS SIMPLE AS THIS, THE ENTERPRISE AGREEMENT IS GOING TO ALLOW US TO GET RID OF A LOT OF THE OLDEST AND MOST OBSOLETE ROLLING STOP. THEY'RE NOT GOING TO DO IT WITH THE CATERPILLARS, THEY'RE ONLY GOING TO DO IT WITH THE ROLLING STOCK. WE HAVE OLDER EQUIPMENT OUT THERE, AND WHAT I WAS RECOMMENDING IS THAT WE REINVEST THOSE DOLLARS SO THAT GARY THEN AND HIS TEAM CAN SPECIFICALLY LOOK AT REPLACING SOME OF THE OLDER EQUIPMENT THAT WILL NOT BE IN THE ENTERPRISE AGREEMENT. AND GARY, YOU MAY WANT TO MENTION IF THERE'S ANYTHING SPECIFICALLY THAT WE CAN DO WITH THOSE FUNDS. THE FUND IS NOT GOING TO BE SHORT, MAYOR, THAT'S NOT REALLY THE ISSUE HERE.
BUT IF WE TAKE THAT AND WE PUT THAT SOMEWHERE ELSE, THEN WE'RE STILL GOING TO HAVE THE OLDER EQUIPMENT THAT WE COULD HAVE REPLACED, SOME OF THE OLDER EQUIPMENT.
WE'RE NOT GOING TO BE ABLE TO MAKE IT ALL FRESH AND NEW.
>> THIS IS JUST A GOOD OPPORTUNITY TO ADD A FEW PIECES OF EQUIPMENT TO AN ALREADY ESTABLISHED V.E.R.F. THAT TYPICALLY HAS A SET BUDGET AND ONLY ALLOWS FOR REPLACEMENT OF A FEW THINGS. IT WOULD ALLOW FOR THE OPPORTUNITY FOR GARY TO REPLACE A FEW EXTRA THINGS WITH THE
$200,000. >> I FEEL LIKE I'M ASKING THE SAME THING AND I'M GETTING NO ANSWER.
LET ME TRY AGAIN. I UNDERSTAND WHAT YOU'RE RECOMMENDING, I'M ASKING WHY. SO YOU HAVE AN ANNUAL ALLOCATION TO THIS FUND WHERE YOU REPLACE EQUIPMENT, OBVIOUSLY YOU DON'T THINK THAT FUND IS SUFFICIENT. WHY IS IT SHORT? WHY DO YOU THINK IT'S NOT SUFFICIENT, WHY ARE YOU MAKING THIS RECOMMENDATION OR IS THERE A ONE TIME THING IS THE REASON YOU'RE MAKING THIS RECOMMENDATION? I'M TRYING TO UNDERSTAND WHY, NOT HOW, WHAT YOU'RE DOING, WHY.
>> IT'S A ONE TIME THING. WE SEE THIS AS AN OPPORTUNITY TO GET RID OF SOME OLDER EQUIPMENT. THAT'S ALL IT IS.
LET ME MAYBE TRY IT THIS WAY. SO RIGHT NOW WE'RE FUNDING EQUIPMENT AT ABOUT $750,000 A YEAR.
THAT INCLUDES THE EQUIPMENT THAT ENTERPRISE IS GOING TO BE TAKING ON AND IT ALSO INCLUDES MOWERS AND OTHER THINGS THAT ARE NOT GOING TO BE A PART OF THE ENTERPRISE AGREEMENT.
SO WHEN THE DUST SETTLES ON THIS, WE'RE GOING TO BE PAYING THAT ANNUAL LEASE PAYMENT FOR THAT ROLLING STOP.
WE'RE STILL GOING TO HAVE TO HAVE A CERTAIN AMOUNT OF MONEY SET ASIDE FOR THE V.E.R.F. AND FOR A COUPLE OF YEARS WE'LL BE ABLE TO DO $450,000, MAYBE IT WILL EVEN BE MORE IN FUTURE YEARS, BUT NOT THE WHOLE 750 BECAUSE SOME OF THAT HAS TO GO TO THE LEASE PAYMENTS ON THE ENTERPRISE EQUIPMENT.
SO BOTTOM LINE IS THIS WAS A ONE TIME THING.
WE SET THOSE FUNDS UP LAST YEAR AS A PART OF THE BUDGET PROCESS THAT CARRIED INTO THIS YEAR. WE CAN PUT THOSE IN THE ENTERPRISE AGREEMENT AND FREE THAT MONEY UP OR WE CAN STILL GO AHEAD AND PAY FOR IT UP FRONT AND THEN KEEP THEM AND MOVE FORWARD WITH IT. BUT IN MY MIND IT'S A ONE TIME OPPORTUNITY WHILE WE HAVE THE EXTRA CASH.
>> OR WHAT? I'M SERIOUS, GUYS.
[00:40:01]
I KEEP ASKING THE SAME QUESTION, FOR WHAT?TELL US FOR WHAT. >> SO SOME OF THE EQUIPMENT THAT WE HAVE IS EXPENSIVE, OUR TRUCKS ARE $450,000 PLUS AND WE HAVE A LOT OF LARGE EQUIPMENT THAT I HAD TO PUSH OUT IN THE LATER YEARS OF THE V.E.R.F. BECAUSE ONE PURCHASE WOULD BLOCK OUT ALL OF THE FUNDING. SO TO KEEP THE CITY OPERATING WITH POLICE CARS, ALL DEPARTMENTS, WE HAD TO SCAB THESE VEHICLES TOGETHER AND PUSH THEM OUT FAR PAST THEIR LIFE CYCLE. THIS PROVIDES US AN OPPORTUNITY TO BRING THEM BACK INTO THEIR LIFE CYCLE AS DESIGNED IF THERE'S TEN YEARS OR 15 YEARS FOR THE LARGER EQUIPMENT.
SO IT'S LARGER PURCHASES THAT REPLACEMENT WAS PUSHED WAY OUT INTO FURTHER YEARS BECAUSE WE COULDN'T WIPE OUT THE WHOLE FUND
JUST FOR THAT ONE VEHICLE. >> AND THIS IS $216,000.
SO DO YOU KNOW WHAT YOU'RE GOING TO ALLOCATE IT TO YET, OR ARE YU JUST TRYING TO BUILD UP A FUND TO MAKE A FUTURE DECISION?
>> WE KNOW IT'S GOING TO BE A 3-POINT TRACTOR FOR PARKS, AN AERATOR, A DUMP TRUCK FOR PARKS, SO WE HAVE IDENTIFIED, YES,
MA'AM. >> THAT'S ALL I WAS ASKING ALL
>> MATT, YOU HAVE YOUR HAND UP. >> A QUESTION ON TIMING, LET'S SAY WE APPROVE THIS TONIGHT AND INK THE DEAL, HOW FAST CAN YOU
GO AND DELIVER EQUIPMENT? >> IS THAT FOR ME? WELL IT'S BASED ON MANUFACTURER AND STOCK AVAILABILITY.
IT'S GOING TO HAVE A LOT OF VARIATION DEPENDING ON THE VEHICLES. THEY TYPICALLY STOCK FACTORY PRODUCTION OF VEHICLES. IT RANGES SOMEWHERE BETWEEN TEN WEEKS TO 24 WEEKS BUILD TIME SOME FACTORIES.
SO YOU'RE GOING TO SEE A LARGE SPREAD OVER A PERIOD OF TIME.
ALSO MANUFACTURING RIGHT NOW AND PRODUCTION THEY'RE SHUTTING DOWN 2021 MODEL YEAR GOT SHUTDOWN EARLY THIS YEAR.
SO 2021 ARE ABOUT TO START UP AGAIN.
THERE'S NOT ONE FIXED ANSWER. I'LL TELL YOU LIKE A TRUCK NOWADAYS IS TAKING ABOUT 20 WEEKS TO GET ONE OF THOSE BUILT, UNLESS WE GO PULL IT OFF A DEALER LOT SOMEWHERE.
AND THEY'LL BE ON TODAY ONCE THE COUNCIL APPROVES OUR PARTNERSHIP, WE'LL WORK WITH GARY AND BRIAN FOR EXACTLY WHAT THOSE ORDERS ARE. BUT WE'LL ORDER THOSE VEHICLES AND WE'LL HAVE A BETTER TIMELINE ONCE WE ACTUALLY GET THEM SCHEDULED FOR PRODUCTION AT THAT POINT IN TIME.
>> THAT'S GOOD. >> NOT EXACTLY A CLEAR ANSWER.
>> IT'S GOOD TO KNOW THAT THAT'S WHAT WE'RE WAITING ON, THIS ISN'T LIKE A SIX MONTH, NINE MONTH ROLLOUT.
BECAUSE MY ONLY QUESTION THAT I HAD ON THE EXPENDITURES WAS THAT ANIMAL SHELTER VEHICLE HAS BEEN NEEDED FOR A REALLY, REALLY LONG TIME. AND WE CAN GET IT AND BUY IT AND TRADE IT BACK IN. I WOULDN'T JUST TRADE OUT SOME OLD TRUCK IN PARKS OVER THE ANIMAL SHELTER VEHICLE.
SO I THINK DOING SOME PRIORITIZATION OF WHICH VEHICLES
COME IN FIRST. >> AND THAT ANIMAL SHELTER VEHICLE IS ORDERED, GARY, CORRECT?
>> CORRECT, IT WILL BE HERE IN MARCH.
>> BE HERE IN MARCH. >> YES, MA'AM.
>> SO THAT ONE IS ALREADY IN THE WORKS.
>> PERFECT. >> MATT, YOU'RE MAKING A GOOD POINT. AND JUST SO YOU KNOW, THE BRUSH TRUCK AND THE ANIMAL SHELTER TRUCK HAS ALREADY BEEN ORDERED.
BUT THE TRUTH OF THE MATTER WHAT I LIKE ABOUT THE PROGRAM IS THAT
WE DON'T -- >> HANG ON A SECOND.
>> SO WHAT HAPPENS IS WE END UP CONTINUING TO USE THE EQUIPMENT WE HAVE, THEN WHEN THE NEW EQUIPMENT COMES IN, WE SWITCH OUT. SO OUR STAFF WILL NOT BE IMPACTED BY ANY DELAY. SOME OF IT WILL COME IN QUICKER, OBVIOUSLY SOME OF IT WILL TAKE LONGER.
>> THANK YOU. >> ALL RIGHT, I DON'T SEE ANYBODY ELSE'S HAND UP. ANY OTHER QUESTIONS, ANYONE? SO I'LL ASK IT IN TWO QUESTIONS. WHO'S IN FAVOR OF MOVING FORWARD WITH THE LEASE PROGRAM? RAISE YOUR HAND.
THAT'S SEVEN. AND THEN IS EVERYONE IN FAVOR OF ALLOCATING THAT 216,000 OVER THE V.E.R.F.? RAISE YOUR HAND IF YOU ARE OKAY WITH THAT. THERE'S YOUR ANSWERS.
[00:45:01]
>> AWESOME. >> THANK YOU VERY MUCH.
>> I'M VERY EXCITED ABOUT THIS PROGRAM.
>> IT'S A LONG TIME COMING. >> IT'S REALLY, REALLY COOL.
AND THIS ITEM IS 7F TONIGHT ON THE CONSENT AGENDA.
THIS IS AT LEAST THE SECOND MEETING, I KNOW WE'VE TALKED ABOUT IT AT GREAT DEPTH ONE TIME BEFORE IN THIS MEETING.
I KNOW WE'VE BEEN TALKING ABOUT IT FOR A WHILE.
IS EVERYBODY OKAY WITH LEAVING THAT ON THE CONSENT AGENDA
>> VERY GOOD. THANK YOU AND THANK YOU FOR
BEING WITH US, NICK. >> YES, MA'AM.
THANK YOU SO MUCH. THANK Y'ALL, WE'RE EXCITED ABOUT
[3B. Discuss an ordinance calling for a May 2021 Bond Election as recommended by the Community Investment Advisory Board. (20 minutes)]
THE PARTNERSHIP. >> ALL RIGHT, WE'RE GOING TO MOVE TO ITEM 3B. DISCUSS AN ORDINANCE CALLING FOR THE MAY 2021 BOND ELECTION AS RECOMMENDED BY THE COMMUNITY INVESTMENT ADVISORY BOARD. IS THAT YOU AGAIN, ANGIE?
>> IT IS. TONIGHT IS THE ANGIE SHOW.
THERE IS A PRESENTATION. WE HAVE HAD A NUMBER OF DISCUSSIONS WITH COUNCIL ABOUT THE CIP PROJECTS THAT WILL GO TO ELECTION IN MAY 2021 ON THE AGENDA TONIGHT ALSO IS THE CALL FOR THE ELECTION. WE HAD OUR LAST CONVERSATION IN EARLY JANUARY AND WE HAVE HAD SOME ADDITIONAL INFORMATION TO SHARE WITH COUNCIL TONIGHT. NEXT SLIDE, PLEASE, LAURA.
SO HERE'S A LITTLE BIT OF A TIMELINE JUST AS A REFRESHER.
KEEP IN MIND DEPARTMENTS STARTED PRESENTING PROJECTS BACK IN JANUARY OF 2020 TO OUR COMMUNITY INVESTMENT ADVISORY BOARD.
SO THEY HAVE BEEN HARD AT WORK FOR A LONG TIME.
MAY 2020, COUNCIL DISCUSSED WHAT THEY MAY 2021 BOND ELECTION MIGHT LOOK LIKE AND WE GOT SOME BETTER NUMBERS ON WHAT THAT MAY LOOK LIKE MAY TO DECEMBER. THE CIAB REVIEWED AND VERIFIED THE RANKING CRITERIA. THEY DID AN EVALUATION OF ALL OF THE PROJECTS. THEY RANKED ALL OF THE PROJECTS, THEY MADE SOME DETERMINATIONS OF AN IMPLEMENTATION STRATEGY.
THEY REVIEWED OUR BONDING STRATTY WITH WENDY.
DECEMBER -- STRATEGY WITH WENDY. DECEMBER 2020 THEY REVIEWED ALL OF THE PROJECTS AND WENT THROUGH THEIR RECOMMENDATIONS.
AND IN JANUARY 2021, COUNCIL HAD THEIR FIRST WORK SESSION ON THE CIP BOND DISCUSSION. TONIGHT WE WILL FINALIZE THAT DECISION OPTION AND CALL FOR THE ELECTION WHICH WILL BE I BELIEVE THE FIRST SATURDAY IN MAY, WHICH WOULD BE MAY 1ST IF I'M NOT MISTAKEN. NEXT SLIDE, LAURA.
JUST A LITTLE BIT OF HISTORY HERE.
TONIGHT WE'LL REVIEW THE LIST OF PROJECTS SELECTED ON JANUARY 11TH. WE'LL DISCUSS ONE ADDITIONAL FUNDING ALTERNATIVE AND THEN AS AN INDIVIDUAL CONSIDERATION ITEM, WE WILL CALL FOR THE ELECTION IN MAY 2021.
NEXT SLIDE, LAURA. AND JUST AS A REFRESH, HERE IS SOME OF THE RECOMMENDATIONS FROM THE CIAB THAT WERE PRESENTED IN DECEMBER OF 2020. THESE WERE THE PROJECTS, THE SCORES OF THE PROJECTS, THEY RECOMMENDED TWO SEPARATE PACKAGES, A $40 MILLION PACKAGE THAT REALLY FOCUSED ON MATCHING AND CIP FUNDS, SAFETY, LOOKED AT THE VERY WORST STREETS BY THEIR SCORING CRITERIA. THEY ALSO OFFERED A $50 MILLION PACKAGE THAT WOULD FUND PHASE 2 AND THREE, FOCUS ON DOWNTOWN ROWLETT, FOCUS ON THE STREETS DOWNTOWN, AND THEN ADD THE ADDITION OF THE FULLY FUNDED CONCRETE REPLACEMENT PROGRAM.
AND MADE THREE RECOMMENDATIONS ON PROPOSITION, PAVEMENT AND DRAINAGE, PARK, TRAILS, AND OPEN SPACE, AND PUBLIC SAFETY.
BASE ON THAT CONVERSATION, COUNCIL MET IN JANUARY.
NEXT SLIDE, LAURA. AND CAME UP WITH THE THREE, AND WE'LL TALK ABOUT THESE PROJECTS, ABOUT 19.5 MILLION IN PAVEMENT AND DRAINAGE. 7.3 MILLION IN QUALITY OF LIFE PROJECTS AND 13.1 MILLION IN PUBLIC SAFETY FOR A TOTAL OF $40 MILLION. THE ESTIMATED COST OF BOND ISSUANCE IS $710,000 AND THAT WOULD BE A TOTAL OF $40 MILLION.
NEXT SLIDE, PLEASE, LAURA. AND HERE ARE THE PROJECTS AND THE TOTAL PROJECT COST ESTIMATE THAT WERE SELECTED BY COUNCIL IN EARLY JANUARY. SO LAKELAND HEIGHTS, THE CONCRETE PAVEMENT REPLACEMENT PROGRAM, THE MERIT INTERCONNECTER, BEACH CREEK EROSION CONTROL, BUSINESS PARK PHASE ONE AND ENGINEERING, COUNTRY ESTATES PHASE ONE AND ENGINEERING. ALLY CONSTRUCTION.
THOSE ARE ALL PROPOSITION A. PROPOSITION B WOULD BE COMPLETING HERFORD PARK. WE FUNDED PHASE ONE IN 2018.
[00:50:03]
THIS WOULD FUND PHASE 2 AND 3 DESIGN AND CONSTRUCTION, TRAIL CONSTRUCTION, EROSION CONTROL, ADDITIONAL COMMUNITY PARK, THE EMERGENCY SIREN SYSTEM UPGRADE AND THE DESIGN AND CONSTRUCTION OF SAPPHIRE BAY POLICE STATION. YOU CAN SEE THERE IN YEAR ONE WHAT WOULD BE FUNDED, YEAR TWO WHAT WOULD BE FUNDED, AND YEAR THREE FOR A TOTAL OF $40 MILLION.NEXT SLIDE, PLEASE. AND WENDY AND BRIAN ARE HERE AS WELL TO ANSWER ANY QUESTIONS AND GARY ABOUT PROJECTS.
SO THIS IS REALLY HOW WE KIND OF KNOW WHAT OUR BONDING CAPACITY IS. AND SO FOR THE 2021 BOND ELECTION, WE HAD A $40 MILLION BONDING CAPACITY WITH THE HOPES IN 2024 OF HAVING ALMOST A $61 MILLION BONDING CAPACITY.
NEXT SLIDE, PLEASE, LAURA. WE DO HAVE AN ALTERNATIVE SCENARIO FOR COUNCIL TO CONSIDER TONIGHT.
WE ARE HAVING A FACILITIES DISCUSSION IN FALL OF 2021.
WE'VE DISCUSSED A NUMBER OF TIMES THAT ROWLETT WILL REACH ITS BUILD OUT IN THE NEXT 15 TO 20 YEARS.
WE WOULD LIKE THE ABILITY TO COMBINE AS MANY DEPARTMENTS OR FACILITIES INTO ONE CAMPUS AND PROVIDE ONE STOP SHOPPING OPPORTUNITIES FOR OUR CUSTOMERS AND PROVIDE FOR ECONOMY SCALE AND CONSTRUCTION. WE'D LIKE TO BRING COUNCIL THIS ONE ALTERNATE FUNDING OPTION TO CONSIDER TONIGHT.
AND THAT WOULD BE TO DEFER FIRE STATION NUMBER 5 CONSTRUCTION DISCUSSION UNTIL THIS FALL UNTIL AFTER WE HAVE CONSENSUS ON CITY FACILITY FUTURE PLANNING. WE WOULD INCLUDE IN THE BOND FUNDING FOR THE DESIGN ONLY IN THE MAY 2021 BOND ELECTION.
THIS WOULD REDUCE THE MAY BOND ELECTION FROM 20 MILLION TO 29.15 MILLION. AND IT WOULD PRESERVE THE 10.85 MILLION CONSTRUCTION BOND PORTION OF THE TAX RATE DEPENDING ON WHICH YEAR WE ISSUE THE BONDS AND HOW MUCH.
NEXT SLIDE, LAURA. SO THIS WOULD BE THE ALTERNATE FUNDING PLAN, QUALITY OF LIFE AT 7.3 MILLION.
AND PUBLIC SAFETY AT 2.2 MILLION FOR A TOTAL ISSUANCE OF 29.15 MILLION. NEXT SLIDE, PLEASE, LAURA.
AND THIS WOULD BE HOW THOSE PROJECTS ROLLED OUT.
SO THE ONLY MAJOR CHANGE THAN THIS AND THE LAST SLIDE YOU SAW IS FUNDING THE $950,000 FOR THE SAPPHIRE BAY FIRE AND POLICE STATION DESIGN IN YEAR ONE. AND THEN AS WE HAVE THE FACILITY DISCUSSIONS IN THE FALL, LOOK AT ADDITIONAL CONSTRUCTION FOR THE FIRE STATION. NEXT SLIDE, PLEASE, LAURA.
AGAIN HERE THIS DOES CHANGE JUST A LITTLE BIT.
SO WE WOULD INTO MAY 2021 WE WOULD FUND 29.15 MILLION.
THAT WOULD FREE UP FOR MAYBE A NOVEMBER ELECTION, THE 10.85.
AND THEN STILL AT THE 60.845 MILLION FOR THE 2024 BOND ELECTION. NEXT SLIDE, LAURA.
AND WE ARE HAPPY TO ANSWER ANY QUESTIONS, ALLOW COUNCIL TO HAVE THAT DISCUSSION ABOUT THE ALTERNATE FUNDING PLAN AND IF THAT IS HOW WE WANT TO MOVE FORWARD.
>> THANK YOU VERY MUCH. I DON'T SEE ANYBODY'S HAND UP YET SO I'LL ASK AN INITIAL QUESTION.
I BELIEVE THAT THE TIMING OF DOING THIS IN MAY IS IMPORTANT AS FAR AS WHEN YOU CAN GO OUT AND FUND THE BOND AND GET THE MONEY, CAN YOU GO OVER THAT A LITTLE BIT, BRIAN? AND THE REASON I'M ASKING IS IF WE'RE GOING TO TALK ABOUT FACILITIES AND WE'RE GOING TO CONSIDER JUST BONDING THE DEVELOPMENT NOW OF THE FIRE STATION BUT THE BUILD OF THE FIRE STATION IN NOVEMBER, IS THERE A REASON JUST TO MOVE ALL
OF THIS TO NOVEMBER? >> WELL THERE'S A COUPLE OF THINGS, MAYOR. AND I APPRECIATE YOU ASKING THE QUESTION THAT WAY. FIRST AND FOREMOST, WE, THE CLOCK IS TICKING. WE KNOW WHEN THE RESORT IS SUPPOSED TO OPEN AND WE REALLY NEED TO HAVE OUR FIRE STATION DOWN THERE CONGRUENT WITH THAT ABOUT THE SAME TIME.
AND MAYBE EVEN A LITTLE BIT EARLY IF WE COULD.
SO REGARDLESS OF WHEN WE GET TO THE CONSTRUCTION PHASE AND WHEN WE GET TO BOND ELECTION, WE STILL NEED TO START WITH DESIGN AND ENGINEERING THE PROGRAM. BUT HERE'S WHAT WE WERE KIND OF CHEWING ON AND THINKING ABOUT IS THAT WE STILL HAVEN'T COME TO A FULL RESOLUTION ON FACILITIES YET.
[00:55:04]
WE'VE TENTATIVELY TALKED ABOUT WITH COUNCIL ABOUT HAVING AN ELECTION IN NOVEMBER. WHAT DRIVES MOST OF OUR BOND ELECTIONS NOW IS THAT WE HAVE THE ELECTION IN MAY AND WE SELL THE FIRST SET OF BONDS IN THE SUMMER.SO WE'VE GONE ON THESE THREE YEAR CYCLES.
SO THE ELECTION, THIS LAST ONE APPROVED $60 MILLION, BUT WE ISSUED $20 MILLION, $20 MILLION, AND $20 MILLION OVER A THREE YEAR PERIOD. IT'S THE SAME THING HERE, WHETHER IT'S THE $40 MILLION OR THE $21.95 MILLION, WE WOULD ISSUE SO MANY DOLLARS PER YEAR PRETTY MUCH MATCHING THE PROPERTY TAX RATE. WHAT WE'RE ABLE TO DO IS WE'RE ABLE TO SET UP THE BOND SELL ITSELF IN A WAY THAT MAXIMIZES THE INS RATE, THE DEBT SERVICE RATE IN A WAY TO ISSUE BONDS AND SAY IN NOVEMBER IF WE HAD A SUCCESSFUL ELECTION ON THE FIRE STATION, ALL WE'RE SAYING IS CONSIDER THE OPPORTUNITY TO PRESERVE THAT RATHER THAN LOSE IT.
AND BECAUSE SIX MONTHS IS NOT THAT LONG, IF WE'RE TALKING ABOUT POSSIBLY NOVEMBER WE'RE REALLY GOING TO HAVE TO BEAR DOWN WHAT WE WANT TO DO WITH OUR FACILITIES BY THEN.
WE'RE NOT GOING TO LOSE ANY GROUND BY DOING THIS, AND INSTEAD WE MAY BE ABLE TO COME UP WITH A BETTER SOLUTION ON ALL OF OUR FACILITIES IN NOVEMBER. BUT I REALLY THINK WE NEED TO DO THE DESIGN ENGINEERS OUT OF THIS THIS CYCLE AND NOT MISS THAT OPPORTUNITY. WE NEED TO GET STARTED.
>> OKAY. WHAT I'M SPECIFICALLY ASKING IS IF WE GO TO THE OTHER OPTION AND WE HAVE TO TALK ABOUT THAT HERE IN A MINUTE, WHY WOULD WE NOT PUT EVERYTHING ON NOVEMBER? WHY WOULD WE DO 30 IN MAY AND THEN THE REST IN NOVEMBER? WHAT IS THE BENEFIT OF DOING THE MAY AND NOT DEFERRING THAT
PORTION TO NOVEMBER? >> HERE'S THE DEAL, IF WE DON'T DO AN ELECTION AT ALL IN MAY, THEN WE ACTUALLY WILL LOSE A
PORTION OF THAT INS RATE. >> THAT'S WHAT I WANTED THE
>> BECAUSE THAT'S REALLY COMPLICATED.
YOU LOSE A WHOLE YEAR. >> THAT'S RIGHT.
WE LOSE A YEAR, MAYOR. THANK YOU.
AND IF WE DO AN ELECTION FOR THE THINGS THAT WE'VE ALREADY IDENTIFIED AND WORKING WITH THE CIAB AND THE COUNCIL, WE CAN STILL ISSUE THE BONDS IN SUCH A WAY THAT WE DON'T LOSE A YEAR. BUT IF WE WAIT UNTIL NOVEMBER,
WE WILL LOSE THAT YEAR. >> OKAY, THAT'S WHAT I WANTED TO MAKE SURE. ALL RIGHT.
I DON'T SEE ANYBODY'S HAND UP YET.
I'LL JUST KEEP ASKING QUESTIONS UNTIL SOMEBODY RAISES A HAND.
THE PROJECTIONS THAT WE HAVE 40 MILLION BONDING CAPACITY WITHOUT HAVING TO RAISE THE TAX RATE, THAT'S BECAUSE OF DEBT ROLLING OFF AND IS THAT ALSO BECAUSE OF GROWTH FACTORS AND WHAT HAVE BEEN THOSE GROWTH FACTORS THAT Y'ALL HAVE FACTORED IN OR HAVE YOU CUT THOSE WAY BACK BECAUSE OF THE ECONOMY?
>> MAYOR, THERE'S ACTUALLY, LET ME SEE IF I CAN GET TO THE PAGE.
THERE IT IS. SO WE DID CUT BACK ON THE, SO TO ANSWER YOUR QUESTION, IT IS TWO FACTORS.
SO THAT ROLLS OFF AND SO THAT FREES UP DEBT CAPACITY.
IN ADDITION THERE IS A CERTAIN AMOUNT OF GROWTH THAT WE'VE PROJECTED. HOWEVER WE'VE BEEN FORTUNATE THE PAST TWO YEARS TO HAVE A SIGNIFICANT AMOUNT OF GROWTH, SOMETIMES AS MUCH AS 9% AND 10% OR EVEN HIGHER.
BUT WHAT WE DID FIND IN OUR PROJECTIONS, WE DROPPED IT TO 4%, 0%, AND 1%. AND THEN AFTER THAT, IT'S ABOUT 2% PER YEAR. AND WE DID THAT INTENTIONALLY BECAUSE OF THE CONCERNS THAT WE HAVE PARTLY WITH COVID, BUT ALSO JUST BEING TO JUST, WELL I'M GOING TO SAY IT'S MOSTLY DUE TO THAT, BECAUSE ONE THING THAT WE'VE HEARD FROM THE APPRAISAL DISTRICT IS TO BE PREPARED THAT THERE COULD BE A REDUCTION LIKE IN COMMERCIAL AND THE GROWTH RATE THAT WE'VE SEEN IN THE PAST WITH RESIDENTIAL MAY NOT OCCUR THIS YEAR.
SO WE'VE BEEN CONSERVATIVE IN OUR PROJECTIONS.
>> SO THE LION'S SHARE OF IT IS DEBT EXTINGUISHMENTS IN THE FUTURE. STILL LOOKING TO SEE IF ANYBODY PUTS THEIR HANDS UP FOR QUESTIONS, SO IF ANYBODY HAS
[01:00:01]
SOMETHING GO AHEAD AND DO THAT. THE 700,000 OFFSET FOR PREMIUM BONDS, I'M A LITTLE CONFUSED BY THAT.>> SO MAYOR, RIGHT NOW GOVERNMENTAL BONDS ARE VERY MUCH IN FAVOR. THERE'S A LOT OF SECURITY WITH THAT. SO WHAT NORMALLY HAPPENS IS WE ACTUALLY CAN SELL OUR BONDS AT A PREMIUM AND OUR FINANCIAL ADVISER CAN SOMETIMES FIND THAT SWEET SPOT IN A 20 YEAR BOND AND THEY CAN MOVE AROUND THE PRINCIPAL PAYMENTS AND THE INTEREST PAYMENTS IN SUCH A WAY THAT WE ACTUALLY WOULD SELL THE BONDS AT A PREMIUM.PIT'S GREAT CASH, MEANING WE DON'T HAVE TO PAY AS MUCH LONG TERM INTEREST COSTS ON THAT.
AND SO THAT'S WHERE THAT'S COMING FROM.
AND OUR FINANCIAL ADVISERS BELIEVE AT LEAST IN THIS MARKET AND WHAT THEY PROJECT FOR THIS YEAR, THAT WE WILL BE ABLE TO SELL IN PARTICULAR THOSE FIRST YEAR BONDS WITH ENOUGH OF A PREMIUM TO COVER THE BOND ISSUANCE COST.
>> I DON'T THINK I'VE SEEN THAT BEFORE IN PREVIOUS BOND ISSUANCES BY THE CITY. HAVE WE?
>> WE HAVE, MAYOR. WE'VE ACTUALLY HAD, I WAS TRYING TO REMEMBER THIS PAST YEAR MAYBE WENDY IS ON HERE AND CAN HELP ME WITH THAT, BUT I THINK OUR LAST SALE LAST SUMMER HAD A PRETTY
SIGNIFICANT PREMIUM IN THERE. >> WE DID I BELIEVE THE LAST TWO YEARS OF OUR BOND SALE WE'VE SOLD AT A PREMIUM THAT'S COVERED
OUR ISSUANCE COST IN BOTH YEARS. >> OKAY, THANKS.
I'M STILL NOT SEEING ANY QUESTIONS SO I GUESS I'LL OPEN UP FOR DISCUSSION, FOLKS. WE TALKED ABOUT THIS IN OTHER MEETINGS, BUT STAFF IS COMING FORWARD WITH A SLIGHT RECOMMENDATION CHANGE. JUST OPEN IT UP FOR COMMENTS.
MATT. >> YEAH, I'M IN FAVOR OF TAKING OFF THE FIRE STATION FOR THIS FIRST ISSUANCE AND PUSHING IT BACK UNTIL NOVEMBER. I THINK THAT WE'LL HAVE, WE'LL KNOW A LOT MORE AT THAT POINT. BUT AGREE THAT WE KNOW IT NEEDS TO HAPPEN SO IF WE CAN GET THE DESIGN PROCESS MOVING FORWARD, THAT TAKES A YEAR ANYWAY TO GET DONE.
AND THEN PRESERVE AS MUCH OF THAT BONDING CAPACITY AS WE CAN
MOVING FORWARD. >> THANK YOU, MATT.
MARTHA. >> YEAH, I AGREE WITH MATT.
FUNDING THE DESIGN IN THIS MAY BOND KEEPS US IN FORWARD MOTION, BUT IT GIVES US THE OPPORTUNITY TO MOVE THE BONDING CAPACITY TO NOVEMBER AND I'M ALL IN FAVOR OF THAT.
>> AND I THINK THAT'S THE KEY POINT IS WE'RE NOT SUGGESTING USING THAT CAPACITY FOR A DIFFERENT PROJECT.
>> AND WE DON'T REALLY LOSE GROUND WITH THIS SCENARIO BECAUSE EVEN IF WE WERE TO ISSUE THE 40 MILLION OR HAVE A BOND ELECTION FOR 40 MILLION, WE REALLY WOULDN'T START ISSUING THE CONSTRUCTION UNTIL YEAR TWO ANYWAY.
OR AT LEAST SOMETIME DURING THAT.
>> WHAT WOULD A NOVEMBER ELECTION LOOK LIKE IN REGARDS TO BALLOT ITEMS? WOULD THE FIRE STATION BE A
SEPARATE BALLOT ITEM? >> MAYOR, IT MOST LIKELY WILL.
TECHNICALLY WE COULD DO THAT UNDER A FACILITIES BOND AND WHATEVER OTHER STRUCTURES WE MAY WANT TO DO IN THIS NEXT ELECTION. WHAT I LIKE ABOUT NOVEMBER, IT GIVES IT SOME FLEXIBILITY TOO TO GET OUTSIDE OF THE THREE YEAR ROUTINE BECAUSE WE MAY NEED A LONGER BOND ELECTION TO BE ABLE TO DO SEVERAL FACILITIES OR AT LEAST HAVE THAT OPTION TO CONSIDER. SO THAT'S HOW I WOULD RESPOND.
>> BUT WE HAVE THE FLEXIBILITY TO PUT IT ON NOVEMBER AS A SEPARATE VOTED ITEM I WOULD ASSUME?
I THINK THAT'S IMPORTANT. >> WHAT ARE THE CHANCES OF SIX MONTHS FROM NOW, ECONOMY IS GOING IN THE RIGHT DIRECTION THAT YOU MAY HAVE A LITTLE BIT OF EXTRA BONDING CAPACITY? OR IS THAT TOO SHORT OF A TIMEFRAME?
>> SO WHAT WE WOULD SAY IS GIVEN WHAT WE'VE PROJECTED WITH OUR FINANCIAL ADVISERS IS PRETTY CONSERVATIVE.
I WOULD SAY THIS, I THINK WHAT WE'RE SEEING IS THAT THE RESIDENTIAL MARKET IS STILL PRETTY STRONG OUT THERE AND SO I THINK WE WERE HEARING FROM THE APPRAISAL DISTRICT BACK IN AROUND SEPTEMBER, OCTOBER. THEY WERE STILL TRYING TO
[01:05:01]
RESOLVE HUNDREDS OF MILLIONS OF DOLLARS WORTH OF PROTESTS JUST FOR ROWLETT ALONE, NOT TO MENTION THE ENTIRE COUNTY.BUT I THINK SOME OF THE COMMENTS WE'VE HEARD MOST RECENTLY, WE MAY END UP BEING OKAY. WE MAY HAVE A LITTLE BIT OF EXTRA TAX VALUE TO DEAL WITH, BUT WE CERTAINLY WOULD HOPE IT WOULDN'T DROP BELOW THE CONSERVATIVE AMOUNT THAT WE'VE
PROJECTED. >> AND THE REASON I BRING THAT UP AND TIMING IS EVERYTHING AND UNFORTUNATELY THE TIMING DIDN'T WORK OUT WELL FOR THIS BOND ISSUANCE IN MAY.
BUT WE HAD THE ADVISORY BOARD MEETING THIS MORNING AND GOT OUR INITIAL MASTER PLAN OF WHAT'S NEEDED OUT THERE.
AND THERE'S SOME CAPITAL COSTS ON THERE THAT COULD BE PUT ON A 20 YEAR BOND THAT WE COULD PUT IN TO HELP WITH SOME OF THE IMPROVEMENTS THAT ARE OUT THERE SINCE WE'VE MADE SOME MAJOR IMPROVEMENTS OUT THERE AS WELL. THE WHOLE COUNCIL WILL BE SEEING THAT HERE VERY, VERY SHORTLY. BUT THINGS BEYOND WHAT IS REDUCED BECAUSE OF MAINTENANCE, LACK OF MAINTENANCE, AND DEFERRED MAINTENANCE AND THINGS LIKE THAT, THERE'S ACTUALLY SOME HARD CAPITAL IMPROVEMENTS THAT NEED TO BE MADE OUT THERE THAT IF I HAD HAD THAT WHEN WE WERE HAVING THESE CONVERSATIONS IN JANUARY, PROBABLY WOULD HAVE FOUGHT A LITTLE BIT HARDER TO HAVE SOME OF THOSE INCLUDED IN THIS BOND.
BUT I DIDN'T HAVE THAT INFORMATION AT THE TIME.
SOI WANTED TO THROW THAT OUT THERE AND YOU'RE GOING TO SEE MORE INFORMATION ABOUT IT AND WE'LL TALK ABOUT IT MORE AT A LATER POINT. BUT IT'S SOMETHING THAT IF WE HAD SOME EXTRA BONDING CAPACITY COME NOVEMBER OR SOMETHING, I THINK WOULD BE WORTH TAKING A LOOK AT.
BECAUSE SOME OF THOSE ARE BIG ENOUGH THAT SIX YEARS FROM NOW, THOSE COSTS COULD BE WAY HIGHER AND DEPLETED THAT MUCH MORE.
IF WE'RE GOING TO CONTINUE TO LOOK AT THE GOLF COURSE AS AN INVESTMENT IN THIS CITY AND A DRAW TO THIS CITY WHICH IT IS, IT MIGHT BE WORTH LOOKING AT, BUT WE'LL KNOW MORE COME NOVEMBER IF THIS IS THE WAY THE COUNCIL DECIDES TO GO.
CHIEF HOWARD, CAN YOU TURN YOUR VIDEO ON AND JOIN US IN THE CONVERSATION AND LET US KNOW IF YOU'RE SUPPORTIVE OF THE REVISED APPROACH AND IF YOU HAVE ANY CONCERNS.
>> I'M SUPPORTIVE OF WHAT IS RECOMMENDED TO THE COUNCIL.
I DON'T THINK WE HAVE ANY CONCERNS AS LONG AS WE STAY ON TRACK AND TRY TO BE THERE LIKE BRIAN SAID BY 2023.
SO I THINK IT WILL FIT IN THERE. I LIKE YOUR IDEA OF HAVING A SEPARATE ISSUE ON A NOVEMBER ELECTION.
>> IF THAT DOESN'T CAUSE ANY CONCERN WITH YOUR ISO REVIEW IN
AS LONG AS WE GET THE DESIGN UNDERWAY AND WE SHOW THAT WE'RE WORKING ON THE CONSTRUCTION, WE'LL BE OKAY I THINK.
>> THANK YOU. >> SO WE TAKE A CONSENSUS.
DOES ANYBODY ELSE HAVE ANYTHING ELSE BEFORE I DO THAT? SO STAFF HAS RECOMMENDED A REVISED APPROACH.
EVERYBODY IN SUPPORT OF THAT, RAISE YOUR HAND.
AND THAT'S SEVEN. I HAVE ONE SLIGHT RECOMMENDATION, DON'T LAUGH AT ME.
I THINK YOU SHOULD MOVE $1,000 FROM PUBLIC SAFETY TO PAVEMENTS BECAUSE YOUR NUMBERS ARE LIKE, LOOK AT YOUR NUMBERS ON PUBLIC
>> YES. I'M JUST SAYING WHAT'S THE PUBLIC SAFETY NUMBER, SOMEBODY PULL IT UP.
>> I'M LOOKING FOR IT. I PASSED IT UP HERE.
2286 TOTAL. >> I SHOULD HAVE WRITTEN IT
29.15 MILLION OPTION. >> I DON'T KNOW WHAT YOU'RE, I
DON'T KNOW WHAT 2286 IS. >> SORRY, IT'S 2,000,286.
>> LOOK AT YOUR PAVEMENT NUMBER? LOOK AT YOUR PAVEMENT NUMBER?
>> OH PAVEMENT, I'M SORRY. >> I SAID IT WRONG.
>> OKAY, MY APOLOGIES. LET'S SEE HERE.
>> THE CONCRETE PAVEMENT REPLACEMENT.
>> IN ORDER FOR IT TO BE A ROUND NUMBER, ARE YOU SAYING.
>> LOOK AT YOUR PAVEMENT NUMBER. >> TO MAKE IT A ROUND NUMBER,
WHAT'S THE CURRENT NUMBER? >> 19.499.
[01:10:03]
IT'S NOT OFF, I KNOW Y'ALL BUILT IT FROM THE GROUND UP.
I JUST I THINK YOU SHOULD GO 19.5 FOR PAVEMENT AND 22.85 FOR
PUBLIC SAFETY. >> BUT THE PROJECT DOES ROUND UP TO 29.150. SO IF WE ADD 1,000 TO THE PAVEMENT THEN WE'LL END UP ISSUING $19,151,000.
>> I SAID MOVE $1,000 FROM PUBLIC SAFETY TO PAVEMENT.
>> OH. >> I THINK THAT WOULD CHANGE THE LANGUAGE FOR THE BOND ISSUANCE IN ITEM 8.
>> IT WOULD. SO MAYOR, WE HAVE TWO OPTIONS FOR THE PROPOSITIONS THEMSELVES AND THEY'RE USING THE EXACT NUMBERS. SO WE WOULD HAVE TO CHANGE OR AMEND THE LANGUAGE TOO WHICHEVER CHOICE COUNCIL, APPARENTLY NOW WE KNOW WHAT CHOICE COUNCIL HAS MADE.
>> I JUST THINK ALL OF YOUR SLIDESHOWS, ALL OF OUR OUTREACH TO THE PUBLIC, 19,500 MAKES A LOT MORE SENSE THAN 19,499.
>> THAT WOULD MAKE PUBLIC SAFETY 2,000,285.
>> RIGHT. >> RATHER THAN 2,000,286.
>> CORRECT. IT'S $1,000, GUYS.
>> ANYBODY OBJECT TO THAT? >> YOU GET TO MAKE THE MOTION WITH THE AMENDED AMENDMENTS ON IT.
>> I CAN'T MAKE MOTIONS, I'M NOT ALLOWED TO MAKE MOTIONS.
>> YOU CAN TURN THE MEETING OVER TO ME AND I'LL LET YOU MAKE IT
JUST FOR THAT THOUSAND DOLLARS. >> DO IT.
>> OH MY GOD. ARE YOU TELLING ME WE CAN'T JUST MOVE THAT $1,000 FROM ONE CATEGORY TO ANOTHER?
>> THAT'S BASICALLY A YES. >> OH MY GOSH.
ALL RIGHT. >> IT'S NOT THAT SIMPLE.
>> NO. >> EVERY SINGLE TIME I SAY $19,499,000, I'M GOING TO CURSE YOU ALL.
BECAUSE I CAN'T SAY 19.5 MILLION.
>> YOU CAN SAY APPROXIMATELY 19.5 MILLION.
>> NEARLY. >> OKAY, I'LL SHUT UP NOW.
ANY OTHER DISCUSSION? >> ALL RIGHT SO TONIGHT WHEN WE GET TO THE ACTUAL INDIVIDUAL CONSIDERATION ITEM, YOU'LL WANT TO MAKE SURE THAT YOU IN THE MOTION MENTION THAT YOU WANT TO DO THE 29.15 MILLION OPTION AND THOSE THREE PROPOSITIONS THE
LANGUAGE IS ALREADY WRITTEN. >> OKAY.
ALL RIGHT, ARE WE DONE WITH THAT ITEM?
>> YES, MA'AM. THANK YOU, MAYOR.
[3C. Discuss COVID 19 and take any necessary action. (20 minutes)]
>> ALL RIGHT. WE WILL GO TO ITEM 3C, DISCUSS COVID-19 AND TAKE ANY NECESSARY ACTION.
>> COME ON, ANGIE. >> GOING TO BRING IT HOME.
SO FOR THIS ITEM I HAVE BRIAN AND CHIEF HOWARD JUST IN CASE YOU HAVE ANY SPECIFIC QUESTIONS THAT I CANNOT ANSWER.
WE DISCUSSED THIS AT THE MEETINGS AND THE LAST COUPLE OF COUNCIL MEETINGS WE SPECIFICALLY TALKED ABOUT PUBLIC MEETINGS.
IN JANUARY IT WAS ASKED TO JUST KIND OF PROVIDE A GENERAL UPDATE GOING FORWARD WITH COVID SINCE THINGS TEND TO CHANGE EVERY SINGLE DAY. AND SO WE'RE GOING TO DO THAT AND WE WILL ALSO DISCUSS PUBLIC MEETINGS AS WELL.
SO THE CURRENT STATUS, DALLAS COUNTY IS STILL AT RED RISK LEVEL. THE WEEKLY CONFIRMED AND PROBABLE CASES HIT AN ALL TIME HIGH THE WEEK OF JANUARY 9TH.
JANUARY 19TH WAS DOWN JUST A BIT OR JANUARY 16TH WAS DOWN JUST A BIT FROM 18394 TO 12698. SO HOPEFULLY WE'RE SEEING A TREND OF THE NUMBERS DROPPING JUST A BIT.
WE WILL CONTINUE TO PROVIDE YOU GUYS AND OUR CITIZENS THE MOST UP-TO-DATE INFORMATION THAT WE HAVE.
WHAT YOU SEE IS THEIR RISK LEVEL AVAILABLE ON THE DALLAS COUNTY WEBSITE AS WELL AS THE WEEKLY TOTALS.
WE DO GET DAILY TOTALS BUT THIS KIND OF GIVES YOU THE SNAPSHOT PER WEEK. WE WERE DOWN FROM 31.5% TEST POSITIVE TO 25.5% TEST POSITIVE FOR THE WEEK OF JANUARY 16TH.
NEXT SLIDE, PLEASE, LAURA. AND A VACCINATION UPDATE.
SO AS YOU KNOW IN THE LAST COUPLE OF WEEKS WE HAVE PUT OUT A FREQUENTLY ASKED QUESTIONS AND THERE IS A SNAPSHOT THERE OF THAT FREQUENTLY ASKED QUESTION. THE VACCINE IS STILL IN VERY LIMITED SUPPLY AND IT'S CURRENTLY ONLY AVAILABLE TO FRONT LINE HEALTH CARE WORKERS, RESIDENTS AT LONG TERM CARE FACILITIES, THOSE ARE CALLED 1A. AND THEN PEOPLE OVER 65 OR WITH
[01:15:03]
A CHRONIC MEDICAL CONDITION THAT PUTS THEM AT INCREASED RISK FOR SEVERE ILLNESS FROM COVID-19. THAT'S CALLED PHASE 1B.THOSE ARE CURRENTLY THE ONLY FOKS THAT ARE ELIGIBLE TO RECEIVE THE VACCINE. INFORMATION CHANGES VERY QUICKLY IN REGARDS TO VACCINE AVAILABILITY AND DISTRIBUTION SITES. ROWLETT HAS PUBLISHED THE COVID-19 VACCINE FAQ. IT IS AVAILABLE AT ROWLETT.COM AND MOST SOCIAL MEDIA SITES. AND A DETAILED WEB PAGE THAT INCLUDES LINKS TO ALL OF THE REGISTRATION SITES FOR THE MAJORITY OF THE VACCINE HUBS IN DALLAS COUNTY IN ADDITION TO THE CITY OF GARLAND HEALTH DEPARTMENT REGISTRATION LINK.
YOU CAN ACCESS THIS INFORMATION AT ROWLETT.COM/VACCINE.
AND OUR MEDIA TEAM, OUR COMMUNICATIONS TEAM WORKS VERY HARD TO KEEP THAT INFORMATION AS UP TO THE DATE BY THE MINUTE AS THEY CAN, AND ABSOLUTELY IS THE BEST WAY TO GET ANY INFORMATION.
NEXT SLIDE, PLEASE, LAURA. WE'LL TALK A LITTLE BIT ABOUT OUR PARTNERSHIP WITH GARLAND HEALTH.
THE CITY OF ROWLETT DOES PARTNER WITH GARLAND HEALTH AUTHORITY.
WE ACTUALLY CONTRACT WITH THEM TO BE OUR DESIGNATED HEALTH AUTHORITY. THEY ARE AN APPROVED VACCINE PROVIDER AND THEY HAVE RESOURCES AND INFRASTRUCTURE IN PLACE TO VACCINATE ROWLETT RESIDENTS IN THE FASTEST AND MOST EFFICIENT MANNER. THEY ARE HOLDING THEIR VACCINATION CLINICS AT HBJ STADIUM IN GARLAND.
AND THE GARLAND HEALTH AUTHORITY IS A DESIGNATED HEALTH AUTHORITY FOR ROWLETT, FOR THE CITIES OF ROWLETT, GARLAND, AND SACHSE.
THEY ARE CONTRACTED TO PROVIDE OUR RESIDENTS WITH LOW COST VACCINATIONS, COMMUNICABLE DISEASE SURVEILLANCE, COMMUNITY HEALTH EDUCATION, EMERGENCY PUBLIC HEALTH RESPONSE IN CASE OF DISASTER OR A DISEASE OUTBREAK.
WITH INFRASTRUCTURE, TECHNICAL SUPPORT, AND STAFFING ALREADY IN PLACE, THE GHA IS AN APPROVED COVID-19 VAC SOONER DISTRIBUTOR AND HAS -- VACCINE DISTRIBUTOR AND HAS SUPPORT FROM THE STATE TO HOST A MEGA VACCINE SITE AT HOMER B. JOHNSON STADIUM.
THEY HAVE BEEN DOING THIS FOR THREE WEEKS AND THEY ARE ABLE TO DISPENSE THOSE BY APPOINTMENT. THAT OFFERS US ANOTHER AVENUE AND OFFERS OUR ROWLETT RESIDENTS ANOTHER AVENUE TO RECEIVE THE COUNTY OF RESIDENCE.F THEIR - NEXT SLIDE, PLEASE, LAURA.
UPDATED VACCINATION TOTALS AND THIS IS AS OF JANUARY 31ST.
DALLAS COUNTY HAS BEEN ALLOCATED 299,125 DOSES OF VACCINE.
THEY HAVE ADMINISTERED 173,365. AND YOU CAN READ THOSE NUMBERS ACROSS, ROCKWALL HAS BEEN ALLOCATED 4,500 AND THEY HAVE ADMINISTERED S6,583. SO I EXPECT THE DIFFERENCE IN THAT NUMBER HAS TO DO WITH POSSIBLY LIKE THE HOSPITAL GETTING SHOTS AND ALLOCATING THEM IN ROCKWALL COUNTY, EVEN THOUGH DALLAS COUNTY, I'M NOT 100% SURE.
CHIEF HOWARD MAY KNOW WHY THERE IS A DIFFERENCE.
AND UNDER THAT IS THE GARLAND HEALTH AUTHORITY AND THEY CURRENTLY HAVE 66,950 INDIVIDUALS REGISTERED.
THEY HAVE RECEIVED 3100 DOSES. THEY HAVE ASSIGNED 2850 DOSES.
ON THAT LIST THERE ARE CURRENTLY 6,323 ROWLETT RESIDENTS REGISTERED AND 97 ROWLETT RESIDENTS WERE VACCINATED AT THE JANUARY 21ST CLINIC. 194 WERE VACCINATED AT THE JANUARY 28TH AND 192 WERE VACCINATED AT THE FEBRUARY 4TH.
>> WILL BE VACCINATED. >> WILL BE, THAT'S THURSDAY, RIGHT. AND SO I WILL TELL YOU, WE HAD THIS CONVERSATION THIS MORNING WITH ONE OF OUR BOARDS AND WE'VE HAD FOLKS REGISTERING. AND THE RECOMMENDATION IS REGISTER EVERYWHERE YOU CAN REGISTER TO GET YOURSELF TO AND THAT DEFINITELY INCREASES YOUR ABILITY TO GET SHOTS TO GET THE VACCINATION. NEXT SLIDE, PLEASE, LAURA.
>> ANGIE, BEFORE YOU COME OFF THAT SLIDE AND IF YOU'RE GOING TO COME BACK TO THIS, LET ME KNOW.
CAN YOU JUST TALK A LITTLE BIT ABOUT HOW GARLAND IS ALLOCATING THE APPOINTMENTS IF YOU KNOW AND IF YOU DON'T KNOW, I'M SURE
SOMEBODY ON THIS CALL DOES. >> I DO NOT KNOW, BUT CHIEF
HOWARD MAY KNOW. >> IS THAT ON THE CALL?
>> YOU'RE TALKING ABOUT WHERE PEOPLE REGISTER, MAYOR?
[01:20:04]
>> YEAH, I THINK GARLAND IS FIRST COME FIRST SERVE WHEREAS
>> WHERE DALLAS COUNTY IS DOING INDIVIDUALS OVER 75 FIRST.
BUT GARLAND IS DOING FIRST COME FIRST SERVE IN BOTH 1A AND 1B COMBINED. I THINK I'M CORRECT ON THAT.
>> YES, THAT IS CORRECT, MAYOR. THEY'RE DOING FIRST COME FIRST
SERVE. >> YOU HAVE TO QUALIFY.
>> YOU HAVE TO QUALIFY. YOU HAVE TO BE 1A OR 1B.
I KNOW DALLAS WAS VARYING FOR SOME OF THAT THE OTHER DAY ON SOME ISSUES AND THE STATE GOT THEM STRAIGHTENED BACK OUT.
>> WELL DALLAS COUNTY WAS TRYING TO ADVOCATE TO SOME SPECIFIC ZIP CODES AND THE STATE SAID NO. BUT ALL THE DALLAS COUNTY CALLS I'M ON WHICH IS A LOT ALL THE TIME, THEY'RE NOT TAKING 1A AND 1B AND ALLOCATING APPOINTMENTS BASED ON FIRST COME FIRST SERVE FROM THAT ENTIRE POPULATION. THEY ARE PARSING THAT POPULATION AND TAKING PEOPLE 75 AND OLDER FIRST.
>> MAYOR, THAT IS CORRECT. ONE THING I'LL POINT OUT IS THAT PHASE 1B ACTUALLY, 65 AND OLDER OR ANYBODY OVER I BELIEVE 16 WITH AN UNDERLYING CONDITION. HOWEVER DALLAS, YOU'RE RIGHT BY THAT, DALLAS COUNTY DECIDED TO START AT 75 INSTEAD OF 65.
BUT AT THE GARLAND SITE, THEY'RE FOLLOWING THE CDC GUIDELINES A LOT CLOSER. THEY'RE DOING 65 AND UNLESS YOU QUALIFY UNDER 1B WITH AN UNDERLYING DEAL.
SO IF YOU QUALIFY UNDER EITHER PHASE 1A OR 1B, WHEN YOU REGISTER, THAT'S WHERE IT'S GOING TO PUT YOU IN THE SINK TO
BE ABLE TO GET YOUR VACCINE. >> I JUST WANT THE PUBLIC TO UNDERSTAND THAT WHEN THEY REGISTER FOR THESE SITES, IF THEY REGISTER FOR A TARRANT COUNTY SITE, THEY MAY BE USING A DIFFERENT CRITERIA TO CALL THEIR LIST, YOU OFFER THE FIRST APPOINTMENTS. DENTON COUNTY, DALLAS COUNTY, ROCKWALL HAS A SITE AND ROCKWALL IS DOING IT DIFFERENTLY TOO.
SO WHILE THE STATE IS DICTATING THAT ONLY PEOPLE IN 1A AND 1B ARE ELIGIBLE FOR SHOTS RIGHT NOW, EACH REGISTRATION SITE MIGHT BE PRIORITIZING THEIR LIST DIFFERENTLY FROM OTHER REGISTRATION SITES AND THAT IS ABSOLUTELY HAPPENING.
>> YES, MA'AM. IT IS HAPPENING.
AND OUR CITIZENS NEED TO BE AWARE THAT THEY NEED TO READ VERY CAREFULLY THAT THEY DON'T TRY TO GET ON, BECAUSE YOU'RE RIGHT, THERE MAY BE SOME VARIATION IN THE WAY THESE ARE BEING DONE WITH DIFFERENT JURISDICTIONS.
>> RIGHT. AND THEN ONE OTHER INTRICACY AND I APOLOGIZE IF YOU HAVE THIS LATER, ANGIE, BUT WE JUST FOUND OUT FRIDAY OF LAST WEEK ON A CALL WITH DALLAS COUNTY THAT THEY WERE OPENING UP THEIR REGISTRATION SITE TO EVERYONE, NOT JUST 1A AND 1B. SO WE WERE SENDING OUT COMMUNICATIONS IN OUR SOCIAL MEDIA TO TELL OUR RESIDENTS EVEN IF YOU'RE NOT IN 1A OR 1B, GET REGISTERED BECAUSE WHEN YOUR TURN DOES COME UP, WHEN YOUR GROUP DOES COME UP, YOU WILL ALREADY BE OUT THERE REGISTERED ON THE DALLAS COUNTY SITE.
THAT'S NOT TRUE FOR THE GARLAND. GARLAND IS ONLY TAKING REGISTRATIONS FOR 1A AND 1B. SO IT'S VERY COMPLICATED AND IT'S TUESDAY SO IT MIGHT HAVE CHANGED BY NOW EVEN THAT I'M NOT
AWARE OF YET. >> MAYOR, I'M GLAD YOU'RE BRINGING THIS POINT UP BECAUSE ONE THING WE'RE TRYING TO TELL PEOPLE AND WE'RE HEARING THIS FROM OTHERS, REGISTER FOR MULTIPLE SITES. PROTECT YOURSELF IN THAT REGARD.
YOU MIGHT GET A CALL FROM THE GARLAND SITE QUICKER THAN THE DALLAS COUNTY SITE, BUT YOU MIGHT HAVE A PRIVATE PROVIDER OR A PHARMACIST OR DOCTOR WHO GIVES ANOTHER CALL TO BEGIN WITH.
IF YOU HAVE THE OPPORTUNITY REGISTER FOR SEVERAL SITES.
>> NO PROBLEM. ALSO THE STATE OF TEXAS MAINTAINS A SITE WITH APPROVED VACCINE LOCATIONS AND IT WILL SHOW YOU, YOU CAN SEE THERE THE RED DOTS, THE DOTS ARE ACTUALLY DIFFERENT COLORS ON THE ACTUAL MAP.
BLUE MEANS THEY CURRENTLY HAVE SHOTS AVAILABLE.
YELLOW MEANS THEY'RE GETTING THEM AND I THINK RED MEANS THEY'RE CURRENTLY OUT. I SAW TODAY ON A SOCIAL MEDIA SITE THAT CVS IS GOING TO START GIVING SHOTS.
[01:25:03]
AND THIS IS THE BEST PLACE TO TRACK EVERYBODY WHO WILL GIVE SHOTS. YOU CLICK ON THE DOT AND IT SHOWS YOU HOW TO REGISTER FOR THAT SITE AS WELL.YOU'LL KNOW IF YOUR DOCTOR, YOUR PHARMACY, WHOEVER MAY HAVE IT.
IT ALSO TELLS YOU THE KIND OF SHOTS AND THE QUANTITY OF SHOTS THAT THAT GROUP RECEIVES. NEXT SLIDE, PLEASE, LAURA.
I'M HAPPY TO ANSWER ANY QUESTIONS REGARDING COVID.
WE STILL DO HAVE THE OPTION FOR PUBLIC MEETINGS.
WE HAVE BEEN MEETING VIRTUALLY FOR THE MOST PART SINCE MARCH WHEN THIS KICKED OFF. WE ARE STILL IN CODE RED.
WE ARE STILL HAVING HIGH BUT WE HAVE ASKED COUNCIL TO AT LEAST CONSIDER AT THE BEGINNING OF EACH MONTH IF THEY BELIEVE THAT WE ARE READY TO GO BACK TOWARDS PUBLIC MEETINGS OR VIRTUAL MEETINGS BECAUSE WE DO NOW HAVE THAT OPTION.
WE HAVE STARTED TO INSTALL PLEXIGLASS IN THE COUNCIL CHAMBERS SO IT LOOKS A LITTLE DIFFERENT IN THERE NOW THAN IT HAS IN THE PAST. THERE WAS A PICTURE OF THAT IN THE PACKET. SO OUR FACILITIES DEPARTMENT IS HARD AT WORK GETTING ALL OF THOSE INSTALLED AND MAKING SURE THAT EVERY TIME WE BUMP THEM, THEY DON'T FALL OVER IN THE MIDDLE OF THE MEETING. SO WHEN COUNCIL IS READY TO MAKE THAT DECISION, WE CAN GO BACK TO EITHER PUBLIC MEETINGS OR MEET IN A HYBRID FORMAT. NEXT SLIDE, PLEASE, LAURA.
I THINK THAT'S JUST RECOMMENDED ACTION IS THEIR CONSENSUS FROM COUNCIL TO MOVE FORWARD WITH PUBLIC MEETINGS AND ARE THERE ANY QUESTIONS AT ALL THAT WE CAN ASK CHIEF HOWARD TO ANSWER ABOUT
COVID? >> CHIEF, WILL YOU FIX ALL OF THAT REGISTRATION PROCESS THAT'S SO CONFUSING RIGHT NOW.
>> IF THEY TURNED IT OVER TO ME, MAYOR, WE'D GET IT FIXED IN A
HEART BEAT. >> I KNOW, IT'S A MESS.
>> YOU KNOW, THERE WAS SOME CITY IN THE NORTHEAST THAT BROUGHT
CHICK-FIL-A IN TO HELP. >> NO JOKE.
I WATCHED THEM PUT 14 CARS THROUGH IN LIKE TEN MINUTES.
>> THIS IS NO JOKE. A CITY IN THE NORTHEAST SAID WE CAN'T DO THIS AND THEY BROUGHT CHICK-FIL-A IN.
IT'S GREATNESS. >> I NOTICED DALLAS WAS THIS MORNING PARTNERING WITH METHODIST HOSPITAL.
THEY'RE HAVING A REAL PROBLEM WITH ONE OF THE ISSUES NOW IS HACKING. SO PEOPLE ARE HACKING THESE SITES AND SENDING OUT FAKE LINKS TO REGISTER AND FAKE QR CODES AND THE WHOLE NINE YARDS. SO IT IS EVER CHANGING AND FOR OUR RESIDENTS THE ABSOLUTE BEST WAY TO STAY ON TOP OF IT IS ROWLETT.COM/VACCINE. OUR COMMUNICATIONS TEAM IS KEEPING THAT INFORMATION AS UP TO DATE AS POSSIBLE.
>> YOU'RE EXACTLY RIGHT. THE REGISTRATION PIECE IS A MESS, NOT EVERYBODY IS THE SAME. BUT IF ANYBODY HAS HAD A CHANCE TO DRIVE BY WHEN THE GARLAND HEALTH AUTHORITY IS DOING THEIR VACCINATIONS IT IS VERY, VERY WELL RUN.
VERY WELL RUN AND LOTS OF COMPLIMENTS THAT COME THROUGH THERE. SO THEY COULD DO A WHOLE HECK OF A LOT MORE IF THEY COULD GET MORE DOSES.
>> AND JUST TO REITERATE, GARLAND HEALTH AUTHORITY IS OUR HEALTH AUTHORITY IN ROWLETT. DONE A GREAT JOB WITH US.
HAVE PARTNERED WITH US DURING THIS WHOLE PANDEMIC AND WE HAVE LOTS OF FOLKS THAT HELP SET UP THE GARLAND HEALTH SITE AND HELP OPERATE IT EVERY WEEK. AND WE COULD DO A HECK OF A LOT MORE THAN A THOUSAND DOSES A WEEK.
ANY QUESTIONS, COUNCIL? >> MY ONLY QUESTION I WANTED TO ASK MY FELLOW COUNCIL MEMBERS HERE, I KNOW THERE'S BEEN A LOT OF APPREHENSION TO GOING BACK AND COMPLETELY UNDERSTAND WITH YOU ALL AND GET VACCINATED, I KNOW BROWNIE HAS GOTTEN HIS FIRST ONE. BUT ONCE HE DOES GET BOTH DOSES, WOULD YOU FEEL MORE SAFE AT THAT POINT WANTING TO COME BACK TOGETHER OR ARE YOU STILL APPREHENSIVE AT THAT POINT JUST
OUT OF CURIOSITY? >> I DON'T THINK MY FEELING WOULD ACTUALLY CHANGE BECAUSE THEY SAID I WOULD BE 95% PROTECTED. I DON'T KNOW IF THAT'S RIGHT, WRONG, OR INDIFFERENT. I HAVE NO CLUE.
BUT I ONLY GO BACK NOW IF THAT'S WHAT EVERYBODY WANTED TO DO.
BUT THEN AGAIN THESE ZOOM MEETINGS, WE'RE PRETTY USED TO THEM. AND I WOULD KIND OF LIKE TO MAKE A WHOLE YEAR OF THIS JUST SO WE'D HAVE SOMETHING TO HANG OUR HAT ON I GUESS. WE DID ZOOM AN ENTIRE YEAR.
BUT GETTING THE VACCINE, I GUESS IT GIVES YOU A LITTLE BIT OF SECURITY, BUT THEN AGAIN LIKE I SAY I DON'T KNOW WHAT KIND OF SECURITY I GOT BECAUSE I DON'T KNOW HOW WELL IT WORKS.
[01:30:01]
I ONLY GO BY WHAT I HEAR. THAT WAS SATURDAY.SUE ANN AND I BOTH DO. SO IF I GET A THIRD EYE OR
ANOTHER ARM, YOU'LL KNOW WHY. >> I WOULD LIKE TO PROPOSE THAT WE DO A HYBRID FOR THE FIRST MEETING IN MARCH AND ALLOW THOSE THAT AREN'T COMFORTABLE TO STILL ZOOM.
AND I'M READY TO GO BACK EARLY MARCH I THINK.
I THINK. >> YEAH, I THINK ONCE YOU HAVE YOUR SECOND DOSE AND ALL OF THE PRECAUTIONS ARE STILL FOLLOWED AND THEY HAVE THOSE PARTITIONS THERE IN THE DAIS, I THINK THAT'S, I WOULD DO IT AS A HYBRID OPTION.
>> I'M WILLING TO TRY THAT. >> I THINK THAT MOST EVERYONE PROBABLY WILL GET THEIR SECOND DOSE THIS MONTH.
SO I DON'T HAVE A PROBLEM WITH MARCH.
>> ARE WE GOING TO HAVE TO WEAR PANTS?
>> OH WE GOING TO HAVE TO DRESS UP, AREN'T WE.
>> I'M GOING TO HAVE TO GET MY SUITS.
>> YOU HAVE TO WEAR PANTS THAT MATCH YOUR TOP OR YOUR SHIRT.
>> I'M IN FAVOR OF THAT. I'M SORRY, MARTHA.
>> YEAH, I WAS GOING TO SAY I WOULD BE COMFORTABLE WITH A HYBRID FOR THE FIRST MEETING IN MARCH.
YOU KNOW, I THINK WE CAN WORK TOWARDS THAT.
THE NUMBERS LOOK LIKE THEY ARE MOVING IN THE RIGHT DIRECTION.
BUT WE'VE SEEN THAT BEFORE AND SO I THINK THAT I WOULD PENCIL IN A HYBRID FOR THAT FIRST MEETING IN MARCH DEPENDING ON WHAT DIRECTION THE NUMBERS ARE MOVING IN AT THAT TIME.
>> AND I THINK THE BIG UNKNOWN ON THAT IS IF THESE OTHER VARIANTS RAMP UP LIKE THEY'RE WORRIED ABOUT AND THE EFFICACY OF THE VACCINE IS A LOT LESS POTENTIALLY WITH THESE OTHER VARIANTS, BUT I WANT TO STAY POSITIVE AND HOPE THAT WE'RE ON THE RIGHT PATH. MA MATHS -- MATT, YOU HAD SOMETHING?
>> NO. THAT SOUNDS LIKE A GOOD PLAN FOR ME. I'VE BEEN READY TO MOVE FORWARD FOR A LONG TIME. BUT I WANTED EVERYBODY TO FEEL COMFORTABLE AND KNOW THAT WE WERE SET UP AND NOT MAKE IT HARDER ON STAFF. AND AS MORE PEOPLE GET VACCINATED, IT MAKES IT EASIER TO DO THAT.
>> LET'S TRY FOR HYBRID AND THE MARCH 1ST, WHATEVER THE FIRST
MEETING IN MARCH IS. >> MARCH 2ND, MAYOR.
AND WE'LL START PLANNING. >> 2ND.
AND WE'LL JUST TAKE A TEMPERATURE, HA HA HA, TAKE EVERYBODY'S TEMPERATURE TOWARDS THE END OF FEBRUARY TO MAKE, BROWNIE, WHAT IS IT? IS THERE ANYTHING IN THERE?
>> YOU'RE MUTED, BROWNIE. >> YOU'RE MUTED.
>> NO, THERE'S NOTHING IN THERE. >> I DON'T KNOW IF YOU CAN SEE
IT OR NOT. >> DID YOU HEAR WHAT ANGIE SAID,
>> HOW DID YOU LIKE THAT ONE EYE THAT ISN'T BLACK?
>> YOU CAN GO BACK AND LISTEN TO THE VIDEO LATER, BROWNIE.
SO ANY OTHER COMMENTS, QUESTIONS ON COVID? I STILL THINK WE KEEP ZOOM FOR NOW.
>> YEAH, THE HYBRID IS GOING TO BE A LOT OF WORK, MAYOR.
I THINK IF COUNCIL IS WILLING TO DO THAT MAYBE WE SHOULD AT LEAST GIVE P&Z THAT OPTION BUT I THINK THE REST OF THEM REALLY SHOULD
REMAIN VIRTUAL. >> WELL WE'RE GOING TO HAVE A MEETING IN MARCH BEFORE P&Z IS GOING TO HAVE A MEETING IN MARCH. SO MAYBE WE PLAN ON BOTH AND WE PULL AN AUDIBLE IF IT DOESN'T WORK WELL.
>> OKAY, THAT'S WHAT WE'LL DO. WE'LL PLAN AS IF IT'S GOING TO HAPPEN AND IF SOME NEWS OR SOMETHING OCCURS SOMETIME DURING FEBRUARY, WE'LL GIVE YOU GUYS A CALL AND SEE.
[4. DISCUSS CONSENT AGENDA ITEMS]
>> ALL RIGHT. I THINK THAT'S THE END OF OUR WORK SESSION. COUNCIL, CAN YOU LOOK AT, I'M REMEMBERING, LAURA. CAN YOU LOOK AT THE CONSENT AGENDA AND SEE IF YOU WANT ANYTHING PULLED FOR CONSIDERATION OR IF YOU HAVE ANY QUESTIONS YOU'D LIKE ANSWERED DURING THIS TIME. ALL RIGHT, I'M NOT HEARING ANY.
WHAT DO YOU WANT TO DO, COUNCIL? WE'VE GOT ABOUT 25 MINUTES BEFORE REGULAR MEETING. DO YOU WANT TO SPEND THE NEXT 20 MINUTES IN THE EXECUTIVE SESSION ITEMS SO WE DON'T HAVE TO DO IT
[01:35:04]
AFTER THE MEETING? I'M SEEING A LOT OF YESES.ARE WE OKAY WITH THAT, STAFF? >> WE ARE, MAYOR.
>> ALL RIGHT I'M GOING TO READ ITEM 2A AND THEN WE'LL GET OUT OF THE PUBLIC MEETING AND GO INTO EXECUTIVE SESSION.
WE'LL END ABOUT 7:25 REGARDLESS OF WHETHER WE'RE DONE AND WE'LL TAKE A FIVE MINUTE BREAK AND START OUR REGULAR MEETING RIGHT AT 7:30. ITEM 2A THE CITY COUNCIL SHALL CONVENE INTO EXECUTIVE SESSION PRUDENT TO GOVERNMENT CODE 551.071 TO CONSULT WITH AND RECEIVE LEGAL ADVICE FROM THE CITY ATTORNEY RELATING TO LEASE
* This transcript was compiled from uncorrected Closed Captioning.