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[00:00:06]

LEVEL. >> MAYOR: GOOD AFTERNOON LADIES AND GENTLEMEN IT IS TUESDAY,

[1. CALL TO ORDER ]

MARCH 16, 2021 AT 5:00 P.M.. WE ARE GOING TO START OUR WORK SESSION AS AUTHORIZED BY SECTION 551.071 OF THE TEXAS GOVERNMENT CODE, THIS MEETING MAY BE CONVENED INTO CLOSED EXECUTIVE SESSION FOR THE PURPOSE OF SEEKING CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY ON ANY AGENDA ITEM HEREIN. THE CITY OF ROWLETT RESERVES THE RIGHT TO RECONVENE, RECESS OR REALIGN THE REGULAR SESSION OR CALLED EXECUTIVE SESSION OR ORDER OF BUSINESS AT ANY TIME PRIOR TO ADJOURNMENT.

DUE TO THE PUBLIC HEALTH EMERGENCY AND TO CONFORM WITH THE SOCIAL DISTANCING REQUIREMENTS, THE CITY COUNCIL MEETINGS WILL BE HELD VIA TELECONFERENCING. WITH SOME OF US HERE IN PERSON THE PUBLIC CAN VIEW LIVE ON THE. CITYB WEBSITE (HTTPS://WWW.CI.ROWL ETT.TX.US/39 7/STREAMING-VIDEO) OR VIA RTN16.

TO LISTEN TO THE MEETING LIVE, CALL 1- 833-568-8864 AND ENTER MEETING ID#: 160 303 2149 WE ARE DOING THIS IN A HYBRID, WE DID THIS LAST MEETING IN A HYBRID METHOD, TOO.E DID COUNSEL ALL PRESENT HERE, MARTHA IS ON THE ZOOM CALL, COUNCIL MEMBER BROWN IS ON A RESUME CALL TONIGHT AND COUNCILMAN MATT GRUBISICH IS ABSENT AND ALL OTHERS ARE HERE.

ARE WE GOING TO GO IN ORDER? WE ARE GOING TO START OUR AFTERNOON WITH OUR WORK SESSION ITEMS TO PROVIDE COMMENT ON ANY WORK SESSION OR, YOU CAN SEND AN EMAIL BY 3:30.

[3A. Hear a presentation and discuss design options for the Dalrock Road 24-inch Waterline. ]

WE HAVE NO PUBLIC COMMENTS ON OUR WORK ITEMS THIS EVENING.

WE WILL START OUR AFTERNOON EVENING OFF WITH ITEM 3A TO DISCUSS DESIGN OPTIONS FOR DALROCK ROAD 24-INCH WATERLINE.

I WANT TO PREFACE THIS ONE WITH COUNCIL MEMBER MATT GRUBISICH HAD A LOT TO DO WITH THIS REVISION AND IS VERY INFORMED TO THE PROPOSALS TONIGHT AND WAS FINE WITH US MOVING FORWARD WITH DECISION-MAKING. IS THIS YOU, GARY?

>> COUNCIL MEMBER: GOOD AFTERNOON.

>> SPEAKER: MAYOR, WE ARE GOING TO DISCUSS THE OPTIONS FOR DALROCK ROAD 24-INCH WATERLINE TO REQUIRE IMMEDIATE WATER DEMAND FOR SAPPHIRE BAY PROJECT DEVELOPMENTS.

IT'S ME TONIGHT ARE OUR GROUPS. WE PRESENTED THREE ALIGNMENT OPTIONS FOR THE 24 INCH WATER LINE.

IT WAS DETERMINED COUNSEL NEEDED ADDITIONAL INFORMATION TO COME TO CONSENSUS. STAFF RECOMMENDED COMING BACK TO COUNSEL AFTER THE SUBSURFACE UTILITY ENGINEER AND SURVEY WAS COMPLETED. IN OCTOBER 2020 THE CITY BOARD OF DESIGN AND ENGINEERING REQUIRED THE SUBSURFACE UTILITY ANALYSIS ENTRY SURVEY AND PRESENT A NEW OPTION WITH CREEK PRESERVATION AND ALIGNMENT. MIKE IS PRESENTING TONIGHT BECAUSE THE FILE WAS RATHER LARGE.

AND SO, PLEASE FEEL FREE TO ASK QUESTIONS DURING THE PRESENTATION OR YOU MAY LOAD THEM UP AT THE ENDS.

MIKE? >> SPEAKER: GOOD EVENING EVERYONE. I AM GOING TO PRESENT THE PRESENTATION NOW. CAN EVERYONE SEE IT?

>> SPEAKER: YES OR. >> SPEAKER: AGAIN, WE ARE HERE TO PRESENT ANOTHER OPTION TO THE THREE THAT WERE PREVIOUSLY PRESENTED. SO, THIS MEETING IS TO, THE STAFF AND I ARE SEEKING COUNSEL DIRECTION ON WHICH ALIGNMENT THEY WISH TO PROCEED WITH IT A LEVEL OF RETENTION OF EXISTING TREES IN THE MEDIAN THAT ARE ACCEPTABLE AND THE LEVEL OF NEW REPLACEMENT LANDSCAPING IN THE MEDIAN.

I.E. LANDSCAPE OPTIONS, CRAPE MYRTLE SYSTEM, OR OTHER TYPE OF PLANTINGS. THIS SLIDE SHOULD BE VERY FAMILIAR WITH YOU. THIS IS THE OVERVIEW.

IT IS TO SERVE BAYSIDE AND SAPPHIRE BAY.

IT IS ABOUT A LITTLE OVER 5 AND MILES OR 3 1/4 MILES OF 24 INCH

[00:05:05]

PIPE THAT GOES FROM WINSTON ROAD NORTH OF ROUTE 66 DOWN TO SUNSET BOULEVARD AT THE NEW DEVELOPMENT.

WE ARE CURRENTLY AT THE 30 PERCENT DESIGN SOLUTION AND WE ARE STILL ON COURSE TO HAVE THE DESIGN FINISHED BY SEPTEMBER 2021. THIS IS WITH THE SELECTION OBVIOUSLY WHICH ALTERNATIVE OR OPTION WE SHOULD GO WITH AND THEN TO MTWO MONTHS LATER WE WI GO OUT TO APRIL 2023.

TWO RECAP A LITTLE BIT THE OTHER THREE OPTIONS WERE TO PLACE THE PIPE IN THE MEDIAN OPEN CUT, RESTORE THE TREES .

OPTION TWO WAS IN TE MEDIAN USING A TRENCH LIST CONSTRUCTION SO THAT WE WOULD NOT DAMAGE AS MANY TREES OR POSSIBLY NO TREES. OPTION THREE WAS AN OPEN CUT INSTALLATION AND A TRAVEL LANE. THINK THAT WAS ON THE SOUTHBOUND SIDE AND OPTION FOR WHICH IS A NEW ONE WERE GOING TO TALK ABOUT TONIGHT IN DETAIL IS A HYBRID STILL IN THE MEDIAN, BUT IT IS OPTIMIZED FOR TREE PRESERVATION.

JUST TO RECAP OPTION ONE, AGAIN THIS IS ESSENTIALLY FOR YOUR BENEFIT. WE ESTIMATED THE DESIGN COST BASED ON THE NEW INFORMATION WE HAVE.

THESE ARE BASICALLY TO THE 30 PERCENT DESIGN LEVEL . WITH THE TREE SURVEY, TREES THREE INCHES AND UP, THERE ARE A TOTAL OF 316 TREES THAT WE FOUND WOULD HAVE TO BE REMOVED IF WE DID THE BASIC CLEAR THE MEDIAN AND GO.

THERE STILL CONFLICT WITH THE EXISTING ROWLETT MONUMENTS.

THE CENTER PIPE TRENCH ALSO CONFLICTS WITH THE INFRASTRUCTURE AND IT WOULD REQUIRE INTERMITTENT LANE CLOSURES. OPTION TWO WHICH IS THE TRENCH LIST MEDIAN, AGAIN THAT IS A MORE EXPENSIVE OPTION.

THAT CAN BE PLANNED AND STAGED WHERE THERE IS NO TO LITTLE TREES IMPACTED. IT WILL GO UNDER EVERYTHING FROM A POINT LIKE SHOWN IN THE LOWER RIGHT.

THE MONUMENTS ARE NOT AN ISSUE OR OTHER INSTALLED INFRASTRUCTURES ARE NOT AN ISSUE AND LIKE ANYTHING ELSE, IT WILL REQUIRE INTERMITTENT LANE CLOSURES WHERE WE ARE MOBILIZING AND POSITIONING EQUIPMENT.

OPTION THREE, AGAIN, THAT IS A VERY EXPENSIVE OPTION.

IT WILL HAVE NO TREES IMPACTED. IT OBVIOUSLY WON'T COME INTO CONTACT WITH THE MONUMENTS IN THE MEDIAN.

THERE'S REALLY NO OTHER CONFLICT THERE.

BUT, DEPENDING ON THE MEANS AND METHODS YOU ARE TALKING ABOUT ONE WHOLE SIDE OF DALROCK TO COMPLETE THE WORK.

NOW ONTO OPTION FOR WHICH IS THE NEW WHEN WE WILL DISCUSS.

IT IS RELATIVELY IN THE SAME PRICE RANGE AS OPTION ONE.

WHAT WE ARE DOING IS ESSENTIALLY DOING, GETTING IT OFF THE CENTER OF THE MEDIAN AND FOLLOWING ALONG THE CURB LINE IN SOME PLACES INTO LEFT TURN LANES.

WHAT IT DOES IS PRESERVES 170 OF THE 316 TREES.

EVEN BETTER, WE WILL GET INTO IT A LITTLE BIT LATER BUT OF THOSE 316 TREES 257 OF THEM ARE PROTECT THE PER ROWLETT STANDARDS. AND THIS PLAN WILL ACTUALLY PROTECT MORE THAN 50 PERCENT OF THOSE CALIPER INCHES.

WE BASICALLY HAVE TAKEN OUT THE CONFLICT WITH INSTALLED INFRASTRUCTURE AND ROWLETT MONUMENTS.

THERE WILL BE SOME LANE CLOSURES LIKE ANY OF THE OPTIONS PRIOR TO IT. THIS SLIDE GIVES YOU AN EXAMPLE OF WHAT THE BENEFIT ISOPTION OPTION 4 COMPARED TO OPTION 1.

THE PRICE IS SIMILAR. WHAT YOU ARE SEEING ON THE SCREEN ARE YELLOW PROTECTED TREES, THE BLUE ARE UNPROTECTED

[00:10:01]

TREES. FULL ENCLOSED CIRCLES ARE TREES THAT WOULD BE LOST COMPARED TO TREES THAT WOULD BE SAVED WHICH ARE THE OPEN CIRCLE ONCE. SO, IN THIS SLIDE YOU CAN SEE THAT WE ARE SAVING QUITE A FEW TREES BY JUST OFFSETTING IT AND GETTING IT ALONG THE CURB AND INTO SOME OF THE LEFT-HAND TURN LANES. TO GIVE YOU AN IDEA OF WHAT WE ARE TALKING ABOUT HERE, THIS IS A GENERAL RENDERING.

YOU CAN SEE THE PIPE IS OFF TO ONE SIDE.

THE TREE PRESERVATION INCLUDES DOING AIR SPEEDING WHICH IS TAKING HIGH COMPRESSED AIR AND REMOVING THE DIRT AND LOOSENING THE DIRT AROUND THE ROOT STRUCTURES OF THE TREES.

IT WILL PROTECT THEM IN A SENSE AND ALLOW A CLEAN-CUT OPPOSED TO AN EXCAVATOR COMING IN AND WE ALL KNOW WHAT THEY CAN DO TO A TREE. THERE ARE ADDITIONAL STEPS LIKE TO BUY FOR TREE PROTECTIONON THE TREES THAT ARE TO BE SAVED AND PUTTING IN MULCHING AND A LOT OF OTHER THINGS THAT WILL INVOLVE ADDING A TREE ARBORIST TO GO THROUGH THIS PROJECT WHICH IS ESSENTIALLY SOME OF THE DIFFERENTIAL.

NOT TO BORE EVERYONE WITH THE DETAILS BUT, THIS WILL GIVE YOU THE DETAILS AS TO WHAT THE TREE PROTECTION MEASURES ARE THAT WILL BE IN PLACE AND DONE BY A CERTIFIED ARBORIST.

PTHIS IS THE GENERAL SEQUENCE. I THINK GENERALLY YOU CAN SEE IT IS TO REMOVE NOT PROTECTED TREES, TO PRUNE PROTECTED TREES OR THE REMAINING SAFE TREES. THEY DO THESE CLIPPINGS TO MAKE THE PROJECT MULCH AND DETERMINE DRIP LINES, AIRSPEED, IT'S A LOT OF PREP WORK PREPARING THE TREES BEFORE THE ACTUAL EXCAVATION. ONCE THE WORK IS DONE THERE IS ALSO A COMPONENT OF DOING QUARTERLY, TO A TERM OF ONE YEAR DEEP ROOT FERTILIZATION FOR PROTECTED TREES OR SAVES TREES AND THEN ALSO ON A QUARTERLY BASIS ASSESSING THE CONDITION OF THE SAVES TREES. AGAIN FOR A CERTIFIED ARBORIST SCOPE OF WORK THAT WILL BE BEING DONE AS PART OF THE CONTRACT ITSELF. SO, THIS IS A BREAKDOWN.

THERE ARE 316 TREES THREE INCHES AND UP ALONG THE MEDIAN, 257 ARE PROTECTED. FROM A WANNABE STANDPOINT, YOU CAN SEE THAT OF THE 316, 146 WILL BE LOST COMPARED TO 170 THAT WILL BE SAVED. THE WAY THE ORDINANCES READ IS THE PROTECTED TREE IS EIGHT INCHES OR GREATER OF DBH WHICH IS A MEANS OF MEASURING THE THICKNESS OF THE TREE.

YOU HAVE 257 TOTAL PROTECTED TREES WHICH ACCOUNT FOR MARCH 2, 2009 CALIPER INCHES WHICH IS THE DBH TIMES THE NUMBER OF THOSE SPECIFIC TREES. THE KEY THING HERE IS TO REMEMBER THE GENERALLY THE CITY WISHES TO PRESERVE 50 PERCENT OR GREATER AND THIS IS ACCOMPLISHED THROUGH THIS OPTION FOR ALIGNMENT. YOU CAN SEE QUANTITY WISE IT IS MORE THAN 50 PERCENT BUT MORE IMPORTANTLY THE CALIPER INCHES ARE MORE THAN 50 PERCENT AND THAT IS MORE REPRESENTED OF THE LARGER, MORE MATURE TREES. WE HAVE PREPARED SOME SLIDES HERE THE BASICALLY GO FROM THE NORTH TO THE SOUTH TO GIVE YOU AN INDICATION OF OVERALL WHERE THE SAFE TREES ARE AND WHERE THE LOST TREES ARE. YELLOW INDICATES A PROTECTIVE TREE BY ORDINANCE THE BLUE WE ARE SEEING INDICATES AN UNPROTECTED TREE. THIS IS FROM WINSTON ROAD TO ABOUT TOM THUMB NORTH OF ROUTE 66.

THIS IS THE ROUTE 66 CROSSING. THIS IS FROM THE CROSSING DOWN TO ABOUT WAR BOOK DRIVE AND THIS IS 1800 FEET PER SLIDE.

[00:15:05]

THIS IS WILLOWBROOK ROAD TO WOODSIDE ROAD.

THIS IS WOODSIDE TO WOODLAKE. THIS IS WOODLAKE TO TRADE.

CHARADE TO ABOUT 3510 DALROCK. THIS IS TO ORIENTATE YOURSELF THIS IS THE INLET ON THE NORTH SIDE.

THERE IS A STORM DRAIN THAT COMES ACROSS AND FEEDS THE AREA THERE. THIS IS DOWN TO MILLER ROAD.

THIS IS MILLER TO LAKEWOOD. LAKEWOOD TO SOUTH BAY.

SOUTH BAY TO SHEAND THAT GOES ALONG THE VERY LARGE MONUMENT RIGHT THERE. IN SUMMARY WE HAVE THE OPEN CUT IN THE MEDIAN, THE OPEN CUT TRENCH LIST AND THE OPTION 3 TRAVELING OPTION CUT. OPTION 4 SUMMARIZES THE PRESERVATION OF EXISTING TREES, MORE IMPORTANTLY LARGE CALIPER TREES. LIKE I SAID, 170 OF THE 316 WILL BE PRESERVED. AGAIN, WITH AN IMPORTANCE GREATER THAN 50 PERCENT OF THE PROTECTED TREE CALIPER INCHES ARE PRESERVED GOOD THE LARGER TREES ARE PRESERVED.

IN REGARDS TO OPTION FOR THE CITY'S COMMITMENT WOULD BE OVER $2 MILLION BASED ON THE NUMBERS THAT ARE LISTED THERE FOR THE BALANCE WOULD BE BORNE BY THE DEVELOPER.

GOING BACK TO OUR ORIGINAL TENTS, THE STAFF RECOMMENDS OPTIOPTION 4. WE FEEL THIS WILL MEET THE NEEDS OF THE TREES AND WATER NEEDS AND ULTIMATELY THE STAFF IS SEEKING COUNSEL DIRECTION TO WHICH OPTION WE WOULD LIKE TO MOVE FORWARD WITH. WITH THAT I WILL STOP SHARING.

>> MAYOR: THANK YOU VERY MUCH FOR THAT PRESENTATION.

GARY, DO YOU HAVE OTHER THINGS YOU ARE GOING TO SHARE?

>> SPEAKER: THAT IS ALL WE HAVE TO SHARE, MAYOR.

>> MAYOR: OKAY. THAT IS JUST WONDERFUL NEWS.

THAT IS JUST INCREDIBLE NEWS. CERTAINLY WE WOULD LIKE TO THANK COUNCIL MEMBER MATT GRUBISICH FOR THAT AND THE STAFF AND COUNCIL MEMBERS WORKING THROUGH AND COMING UP WITH A GOOD OPTION AND SOLUTION.

IT IS VERY IMPORTANT THAT WE DO WHATEVER WE CAN DO IS SAY THAT COORIDOR IN THE AESTHETICS OF THAT COORIDOR IN MY OPINION.

COUNSEL, QUESTIONS OR COMMENTS? >> CM BROWN: I JUST WANT TO THANK YOU ALL FOR STEPPING OUTSIDE OF THE BUCKS. YOU HEAR THAT A LOT, YOU HAVE TO FIGURE OUT SOMETHING BETTER AND I THANK YOU DID IT. THANK YOU.

>> MAYOR: COUNCIL MEMBER ROBERT BLAKE MARGOLIS?

>> CM MARGOLIS: I WANT TO THANK YOU AS WELL AND I HAVE A QUESTION ABOUT THE SPECIFIC VEGETATION AND LANDSCAPING THAT WILL BE REPLACING SOME OF THOSE TREES THAT WERE TAKEN OUT.

WHAT KIND OF LANDSCAPING WERE YOU ALL TRYING TO REPLACE IT WITH? I THINK I HEARD CRAPE MYRTLE

BEFORE? >> SPEAKER: IN THE PRESENTATION WE TALKED ABOUT CRAPE MYRTLE OR PLANTER BOXES.

WE ARE STILL ON THE 30 PERCENT DESIGN PHASE AND WE ARE OPEN TO MEETING WITH ERIN IN THE PARKS DEPARTMENT TO SEE WHAT WE CAN ADD IT TO TO COMPLEMENT SOME OF THE SHRUBBERY THAT WAS PUT IN PLACE AS A SOFT SCREEN WALL IN THE PAST.

IT REALLY HASN'T BEEN DECIDED FULLY BUT WE WILL ENGAGE ALL

AND GET COMMENTS ON IT. >> CM MARGOLIS: THE CRAPE MYRTLE ISN'T A GUARANTEED USE? I AM A LITTLE AGAINST CRAPE MYRTLE REPLACING SOME OF THOSE TREES.

STONE CAN YELL HERE COUNCIL MEMBER ROBERT BLAKE MARGOLIS?

>> SPEAKER: YES. >> MAYOR: I AM STRAINING TO HEAR YOU AND THAT IS VERY UNUSUAL.

[00:20:06]

QUESTION I HAD WAS THE OLD HIGH PRESSURE SODIUM LIGHTS THAT ARE DOWN DALROCK WILL THOSE BE MOVED AS PART OF THE PROJECT OR REPLACED WITH SOME OTHER PROJECTS?

>> SPEAKER: THEY WILL BE MOVED. THE ELECTRIC BEING IN CONFLICT WITH THE SPRINKLER SYSTEM AND WE WORK WITH ENCORE WHEN WE REMOVE SOMETHING TO GIVE US THE OPTION TO GO BACK WITH THE NEWLY SUPPORTED LED LIGHTS BECAUSE THEY DID NOT SUPPORT ANY OTHER LIGHT THAN LED. WE WOULD DEFTLY GO BACK WITH THE NEW ONES AND IT WOULD SAVE THE CITY SOME MONEY AS WELL.

>> THAT'S GREAT. I WAS GOING TO SAY IT WOULD PROBABLY WORTH REPLACING ALL THOSE OLD LIGHT POSTS WITH LED.

THE FACT THAT ENCORE IS WILLING TO DO THAT IS THAT AN ADDITIONAL CHARGE TO THE CITY TO GO BACK AND REPLACE THOSE?

>> SPEAKER: ENCORE FINDS A PROGRAM WITH IT AND THEY WILL FIND SOMETHING THAT IS EQUIVALENT.

>> CM MARGOLIS: THAT IS GREAT NEWS.

I'M EXCITED ABOUT THAT. THE IRRIGATION.

I ASSUME THAT IT IS GOING TO BE REPLACED AS WELL AND THE IRRIGATION THAT IS REPLACED IS THAT CORRECT?

>> SPEAKER: YES, WE WILL RESTORE IT BETTER THAN WHAT IT WAS BEFORE. THE IRRIGATION WILL BE REPAIRED AND WE WILL HAVE TO MAKE SOME ADJUSTMENTS FOR THE NEW WATER LINE BUT WE WILL DEFINITELY HAVE A NEW CONTROLLER THERE.

THAT'S AWESOME. THANK YOU VERY MUCH.

>> MAYOR: COUNCILMAN BROWN? >> CM BROWN: YES, I JUST WANTED TO SAY I AM IN FAVOR OF THIS FOURTH PLAN THAT YOU HAVE COME UP WITH AND I REALLY APPRECIATE MAX WORK ON THIS AS AN ARBORIST. I THINK YOU GUYS HAVE DONE A WONDERFUL JOB OF COMING UP WITH A WAY TO PRESERVE MORE THAN HALF OF THOSE TREES AND I HAVE A COMMENT ABOUT THE TREES THAT ARE NEAR OUR RETAIL INTERSECTION AT 66 AND DALROCK.

THAT IS JUST THAT I HOPE THAT, I HAVE NOTICED THAT WE WERE TAKING OUT SOME TREES AND I HATE TO NOT HAVE ANY TREES AT ALL IN THAT INTERSECTION. BECAUSE, IT IS SO INDUSTRIAL ALREADY. KNOW THAT WORK NEEDS TO BE DONE ON THAT INTERSECTION SO, IT MAY BE IN THE FUTURE BEFORE WE DO ANY NEW PLANTINGS THERE. I SURE WOULD LIKE TO SEE SOME TREES AND THOSE ARE MY COMMENTS.

>> SPEAKER: THANK YOU COUNCIL WOMAN BROWN.

YOU CAN TEXT D.O.T. OR THE COUNTY TO LOOK AT THE DESIGN WITH MULTIPLE TURN LANES, THE CELL LANES AND EXCEL LANES. THAT MEDIAN THAT EXISTS RIGHT NOW WILL BE ONE FOOT WIDE. THE TREES WOULD COME OUT DURING THE DOT IMPROVEMENTS PUTTING INTO LEFT BOUND LANES GOING SOUTHBOUND AND EASTBOUND 56. THEN WE ARE PUTTING THE MERGE LANES ON THE NORTHBOUND OF DALROCK PRINCETON.

IT WILL LOOK A LOT DIFFERENT. THE TREES WOULD COME OUT ANYWAY. WE SHOULDN'T BE COUNTING THEM AGAINST THIS PROJECT BUT THAT WHOLE INTERSECTION WILL BE THOROUGHLY IMPROVED IF EVERYONE SAT THERE BEFORE SAT THERE FOR SEVERAL LIGHTS TO GET THROUGH. THANK YOU FOR BRINGING THAT UP

SO WE CAN DISCUSS IT. >> MAYOR: IN OUR LIFETIME GARY!

>> MAYOR: IS NOT A PERSONAL STATEMENT WE'VE JUST BEEN TALKING ABOUT THIS INTERSECTION FOR A LONG TIME.

IS THAT IT? >> SPEAKER: WE ARE REQUIRING THE RIGHT-OF-WAY RIGHT NOW AS WE SPEAK.

>> MAYOR: IS THAT ALL COUNCIL WOMAN BROWN? ANY OTHER QUESTIONS COUNCILMAN BELL?

>> I WANT TO MAKE A COMMENT. I APPRECIATE YOU, MATT, GOING OUT AND COMING UP WITH OPTION 4.

I WAS DEFINITELY NOT IN FAVOR OF GETTING RID OF ALL THOSE TREES. AND, AS FAR AS THE CRAPE MYRTLE'S I'VE BEEN DOING SOME CHECKING MYSELF AND I KNOW THAT THERE ARE OVER 100 VARIETIES OF CRAPE MYRTLE'S.

I DON'T HAVE A PROBLEM WITH IT. I THINK THEY ARE PRETTY EITHER WAY YOU GO BUT I KNOW THERE ARE A LOT OF VARIETIES THAT YOU CAN PUT THEIR. I AM OKAY WITH THAT.

THANK YOU. >> THE BIG QUESTION IS OUR THEY GOING TO COME BACK AFTER THE FREEZE BECAUSE WE STILL DON'T

KNOW. >> SPEAKER: I HOPE SO.

>> MAYOR: ANY OTHER COMMENTS? I HAVE HEARD FROM COUNCIL MEMBER BELL, YOU ARE FOR OPTION 4, I AM FOR OPTION 4, OPTION 4?

[00:25:07]

MARTHA? THAT IS IT.

WE LIKE THE ALTERNATIVE. >> SPEAKER: AWESOME.

I WANT TO THINK THE COUNCIL TO ALLOW US TO COME BACK AND THE COUNCIL MEMBER INPUT WAS VALUABLE.T REALLY HELPED US GET TO THE POINT THAT WE ARE AND I WANT TO THANK TREES AND NICKELS AS THEY PROVIDED THE REALLY GOOD INPUT.

THANK YOU, COUNSEL. >> MAYOR: THANK YOU VERY MUCH,

[3B. Receive an update regarding the Trails at Cottonwood Creek Public Improvement District and discuss actions needed to issue bonds to fund the public improvements. The subject site is located at the northeast corner of Vinson Road and Stonewall Road. (30 minutes) ]

GARY. WE WILL NOW MOVE TO ITEM 3B WHICH IS TO RECEIVE AN UPDATE REGARDING THE TRAILS AT COTTONWOOD CREEK PUBLIC IMPROVEMENT DISTRICT AND DISCUSS ACTIONS NEEDED TO ISSUE BONDS TO FUND THE PUBLIC IMPROVEMENTS. THE SUBJECT SITE IS LOCATED AT THE NORTHEAST CORNER OF VINSON ROAD AND STONEWALL ROAD. MISS MULLAH DODD ARE YOU TAKING THIS?

>> SPEAKER: YES, GOOD EVENING COUNSEL.

OUR MANAGING DIRECTOR JIM SO BONUS WITH HILLTOP DIRECTORIES WILL MAKE THE PRESENTATION AND I WILL BE AVAILABLE FOR ANY QUESTIONS AS WELL. I WILL LET HIM TAKE IT AWAY.

THANK YOU JIM AND THANK YOU LAURA.

>> SPEAKER: THANK YOU MAYOR AND COUNCIL MEMBERS AND CITIZENS OF ROWLETT. I WORK WITH A TEAM OF PEOPLE THAT HELP WITH PUBLIC IMPROVEMENTS IN DISTRICTS AND IN SPECIAL FINANCING. IN APRIL AND MAY WE WILL HAVE SOME ACTION MEMBERS FOR COUNSEL AS THEY MOVE FORWARD AND LEVY THE PUBLIC IMPROVEMENT BONDS FOR THIS PROJECT.

FOR THE ENTIRE CITY TEAM WE THOUGHT IT WOULD BE APPROPRIATE TO REVIEW WHAT PUBLIC IMPROVEMENT DISTRICTS ARE AND GIVE AN OVERVIEW AND A REMINDER OF WHAT THE TRAILS AT COTTONWOOD CREEK PROJECT IS AND THE PUBLIC IMPROVEMENT BONDS THAT WILL BE ISSUED. IF WE CAN MOVE TO THE NEXT PAGE THIS IS AN OUTLINE OF WHAT WE ARE GOING TO TALK ABOUT.

IT GIVES SOME OF THE HIGHLIGHTS OF THE ITEMS I DISCUSSED EARLIER. I WANT TO START BY SAYING THAT, I THINK YOU HAVE HEARD ME SAY THIS, THIS PROJECT AND THE PROPOSED PUBLIC IMPROVEMENT DISTRICT APPLICATION IN MY EXPERIENCE WITH OVER 100 BIG BONDS IS WHAT A DISTRICT WAS SUPPOSED TO DO AND HOW IT IS SUPPOSED TO BE APPLIED.

THIS ILLUSTRATES EXACTLY WHAT WAS MEANT TO BE DONE WITH THE PUBLIC IMPROVEMENT DISTRICT AND WORKING WITH BOND COUNSEL THE CITY ATTORNEY AND STAFF THE STRUCTURE THAT HAS BEEN PROPOSED IS VERY CONSERVATIVE AND USES THE BEST CURRENT STATE-OF-THE-ART BEST PRACTICE LEGAL STRUCTURE TO ELIMINATE ANY FINANCIAL RISK TO THE CITY. WITH THAT I WOULD LIKE TO TURN TO THE NEXT PAGE TO THE PUBLIC IMPROVEMENT DISTRICTS.

THIS WAS LEGISLATIVE CREATED AND THIS ALLOWS A LAND OWNER TO ASK OR POSITION THE CITY TO LEVY ASSESSMENTS FOR THOSE ASSESSMENTS ARE TO REIMBURSE OR RE-FUND PUBLIC IMPROVEMENTS THAT PROVIDE ENHANCED BENEFITS AND SERVICES.

THOSE CAN BE ANY VARIETY OF ITEMS. TRADITIONALLY WE LOOK AT PUBLIC IMPROVEMENT ASSETS, THAT ARE TAX-EXEMPT. WATER, SEWAGE, TRAINER, ETC..

HE CITES THAT THEY ALSO PAY FOR THE COST TO FACILITATE, IMPLEMENT AND MANAGE THE PROCESS AS YOU GO FORWARD.

THEY ARE LEVIED AND PREPAID BY FUTURE PROPERTY OWNERS EITHER THE RESIDENTIAL AND COMMERCIAL RETAIL AND THEY ARE PAID BY A LEVY ON THE ASSESSMENTS ANNUALLY COLLECTED ON THE TAX BILL. THE GOAL WAS TO ISOLATE THE ADDITIONAL BENEFITS AND QUANTIFY AND JUSTIFY THE ADDITIONAL COST. ONE THING I KNOW THAT WAS DONE EXTENSIVELY IN DISCUSSION AND AT THE AD PATIENT PROCESS THAT THERE WERE BENEFITS BEYOND WHAT WAS TRADITIONALLY REQUIRED FOR THIS DEVELOPMENT TO JUSTIFY THE ASSESSMENTS THAT WOULD BE LEVIED. PLEASE GO TO THE NEXT PAGE.

AND HOW IS THAT DOCUMENTED? I BELIEVE IT'S VERY IMPORTANT TO DOCUMENT THAT NOT ONLY TO ENABLE IT BUT IT IS FOR PEOPLE IN THE FUTURE WHEN ASKED WHAT HAPPENED THEY CAN REFER TO THIS. IT'S DONE THROUGH A SERVICE AND ASSESSMENT PLAN. IN FACT, IN THE APRIL COUNCIL

[00:30:02]

MEETING YOU WILL RECEIVE A DRAFT AND IT WILL CALL A PUBLIC HEARING FOR MAY TO APPROVE IT. IT WILL DISCUSS THE ENHANCEMENTS AND THE PROPOSAL FOR THE PROJECT AND HOW THEY ARE ALLOCATED FOR EACH PROPERTY.

IN THE CASE OF THIS IT IS ALL RESIDENTIAL PROPERTY AND WILL BE DIVIDED BY DIFFERENT LOT SIZES AND INDICATES THE TOTAL ASSESSMENT AND WHAT IT WOULD BE AND WHAT THE ANNUAL PAYMENTS WILL BE IN TAKE PLACE AND WILL ALLOW FOR THE ADMINISTRATIVE AND MAINTENANCE COSTS FOR THE PROJECT.

THE PROCESS THAT THESE ASSESSMENTS ARE LEVIED AND PUT IN PLACE BEFORE LAND TRANSFERS OWNERSHIP SO THAT THERE CAN BE A VALID LIEN ON THE PROPERTY AND THE LIEN IS SIMILAR TO A PROPERTY TAX AND 2ND ONLY TO A PROPERTY TAX AND THAT LIEN IS SIMILAR TO A TAX LIEN THAT IS PUT IN PLACE AND THE ASSESSMENTS ARE PAID WHERE THE LAND IS VACANT OR BUILT ON.

IT IS MANAGED WHERE THIS WILL BE DONE ON A PHASE BY PHASE BASIS AND THE PROPOSED BUILDOUT OF THE PROCESS.

IT TALKS ABOUT THE OVERALL MAXIMUM THAT WILL BE ISSUED.

AND THE PROJECT PROJECTED TIMING AND PHASING.

THIS DOCUMENT IS A CLEAR ROADMAP TO SAY WHY THESE ASSESSMENTS ARE BEING LEVIED, HOW THEY ARE BEING ALLOCATED FAIRLY TO EACH PROPERTY OWNER AND WHAT EACH PROPERTY OWNERS ASSESSMENT IS AND WHAT THEIR ANNUAL PAYMENTS ARE NOT TO EXCEED OUR. THIS IS ACTUALLY A FUNDAMENTAL DOCUMENT USED BOTH TO LEVY ASSESSMENTS AND FOR EVERY OTHER ASPECT OF THE PROCESS. LET'S GO TO THE NEXT PAGE, PLEASE. WITH THE ASSESSMENT OF LEVY IN PLACE THE CITY WOULD BE ISSUING PROPOSED ISSUANCE OF REVENUE.

THESE ARE SPECIAL AND LIMITED LEVY BONDS.

THE PLEDGE IS SPECIFICALLY A LEVY AND COLLECTION OF THE ASSESSMENTS INDICATED IN THE SERVICE AND ASSESSMENT.

JUST LIKE THE TAX BOND THAT PLEDGE TO THE BONDHOLDERS IS THAT IF SOMEONE DOES NOT PAY THEIR ASSESSMENTS THE CITY HAS THE RIGHT AND RESPONSIBILITY TO FORECLOSE.

VERY SIMILAR TO THE TAX FUNDS FOR THE CITY HAS THE POLICIES AND PROCEDURES IN PLACE THAT TAKE PLACE AUTOMATICALLY FOR DELINQUENT TAXES. OUR EXPERIENCE AND EXPECTATION THAT THIS WILL BE DONE IDENTICALLY AS THE DELINQUENT TAX WOULD BE. THERE IS NO SPECIAL ACTION TAKEN BY THE COUNCIL FOR THIS PROCESS.

ONE OF THE CITY'S RESPONSIBILITIES FOR THIS PROCESS, THEY ARE RESPONSIBLE FOR CREATING A PID, LEVY ASSESSMENTS AND THE ADMINISTRATION OF THE COLLECTION PROCESS AND FORECLOSURE IF THERE IS NONPAYMENT. THOSE ARE ALL THE EXACT SAME THINGS THAT A CITY DOES WHEN IT ISSUES TAX BONDS OR ISSUES WITH WATER AND SEWER BONDS. THE PROCESSES AND PROCEDURES WE ARE TALKING ABOUT ARE THE SAME EXACT PROCESSES JUST DIFFERENT TAX ASSESSMENTS AND WATER REVENUES.

WHEN IMPORTANT THING TO KNOW IS THAT THERE ARE SOME SPECIAL ITEMS AND RESPONSIBILITIES THAT EVERY BOND ISSUE HAS.

AUDIT CONTINUING DISCLOSURE, THE COMPLIANCE AND AS IN OTHER BOND ISSUES THE CITY HAS THIRD-PARTY PROFESSIONALS THAT ARE EXPERIENCED IN EVERY ONE OF THESE ACTIONS THAT ARE ENGAGED TO ASSIST THE CITY TO MEET THOSE REQUIREMENTS.S YOUR FINANCIAL ADVISOR WE HAVE BEEN INVOLVED IN MANY PROJECTS AND WE HAVE BEEN ABLE TO WORK OUT SOME PROJECTS AND I AM CONFIDENT TO INDICATE TO THE COUNCIL THAT A WELL STRUCTURED BOND, PID BOND AS THIS IS AN WELL PROPOSED PROJECT THAT THIS IS, THERE IS NO IMPACT ON THE CITY'S CREDIT, COST OF CAPITAL OR ACCESS TO CAPITAL. IN FACT, THERE HAVE BEEN NUMEROUS EXAMPLES WHERE THE USE OF TOOLS HAVE BEEN HIGHLIGHTED BY THE RADIANT SEES BY INNOVATIVE WAYS FOR THE CITY TO FUND AND ENHANCED PROJECT WITHOUT HAVING AN OVERALL LIABILITY FOR THE CITY . WE ARE VERY CONFIDENT OF THE STRUCTURE AND PROPOSED BOND FINANCING THAT IS TAKING PLACE.

LET'S GO TO THE NEXT PAGE, PLEASE.

[00:35:06]

WE DO HAVE A VERY EXPERIENCED TEAM THAT HELPS THE CITY.

YOUR CITY STAFF, CITY ATTORNEY AND YOU HAVE US AS A FINANCIAL ADVISOR BUILT UP. WE HAVE AN APPRAISER AND ASSESSMENT ADMINISTRATOR. ALL EXPERIENCE WORKING WITH THE CITY AND EXTREMELY EXPERIENCED IN THE CITIES FINANCING REQUIREMENTS AND MOST IMPORTANTLY VAST EXPERIENCES WITH ASSESSMENT BOND FINANCING. THE INVESTORS, THERE IS AN UNDERWRITER AND UNDERWRITER COUNSEL AND TRUSTEE.

AND TRUSTEE'S COUNSEL. THERE IS AN ALL BOND ISSUE WITH PURCHASES AND THEY HAVE SOME PARTNERS THAT HELP THEM THROUGH THAT PROCESS. WE'VE GOT THE UNDERWRITER PROPOSED AND IS THE LARGEST UNDERWRITER OF LAND SECURED FINANCINGS IN THE UNITED STATES AND THEY WERE SUCCESSFULLY WITH THE CITY BEFORE AND THEN YOU HAVE THE DEVELOPER TEAM AND IT'S COUNSEL ENGINEER AND AGAIN, DUE DILIGENCE IS STILL IN A PROCESS WE HAVE A VERY SUCCESSFUL WELL-CAPITALIZED DEVELOPER AND EXPERIENCED PROFESSIONAL THROUGH THIS PROCESS. WE HAVE GONE THROUGH THE WORKING MEETING AND WE HAD THE PETITION, THE PID HAS BEEN CREATED. WHERE WE ARE AT RIGHT NOW IS WE HAVE A DRAFT TO THE SERVICE PLAN THAT WILL BE SUBMITTED IN THE APRIL MEETING AND ALONG WITH A REQUEST TO CALL A PUBLIC HEARING. THE MAIN MEETING, THE BONDS WILL BE SOLD THROUGH THE SALE THROUGH OUR UNDERWRITER.

IN THE STATE OF TEXAS ALL BONDS ARE REVIEWED AND APPROVED BY THE CITY GENERAL OF TEXAS TO MAKE SURE THERE IS A VALID, LEGAL PROCESS FOLLOWED. AGAIN, WHERE WE ARE RIGHT NOW IS YOU WILL SEE IN APRIL, A SERVICE ASSESSMENT PLAN DRAFT AND A RESOLUTION. WE WILL CALL FOR A PUBLIC HEARING IN THE IN THE PROCESS TO SELL THE BOND AFTER THAT.

IF YOU GO TO THE NEXT PAGE, TO GIVE A FEEL FOR YOU TO UNDERSTAND WHAT TAKES PLACE, WHEN WE TALK ABOUT A PROJECT I AM GOING TO START WITH THE ASSESSMENT LEVY.

THE ASSESSMENTS ARE LEVIED, THE HOMEOWNER PAYS THE COUNTY TAX ASSESSOR. REPAY THE ISSUER.

WHAT IS DONE IS THERE IS A TRUSTEE SET UP APPOINTED BY THE ISSUE AND MANAGED BY THE ISSUER.

IT TAKES CARE OF ALL THE FUNDS RELATED TO THE PUBLIC IMPROVEMENT DISTRICT. IT HAS A SET UP AND ISOLATED ADMINISTRATIVE FUNDS AND SERVICE FUNDS.

THEY WILL MAKE PAYMENTS TO THE PID BOND INVESTORS AND HELP WITH ALL REPORTING. THE PROJECT DEVELOPER WILL RECEIVE ACCESS TO THE TRUSTEE PROJECT FUNDS PER THE PROJECT FUND IS HELD BY THE CITY IN IT'S TRUST AND THE DEVELOPER WILL HAVE TO FOLLOW ALL REQUIREMENTS AND HAVE THE FUNDS RELEASED WHICH MEANS THE POSED ELIGIBLE ASSETS FOR CITY REQUIREMENTS AND PASSED INSPECTION.

THEY WILL HAVE TO BE WITHIN BUDGET AND ONLY PAY THE ESTIMATED COST. THAT WOULD TAKE PLACE.

PUT THIS IN PLACE TO SHOW THAT THIS IS A VERY STRUCTURED PROCESS OF A TRUSTEE RELATIONSHIP TO ENSURE THAT ALL OF THE PROPOSED INFRASTRUCTURE IMPROVEMENTS ARE BUILT AS PROPOSED TO THE REQUIREMENTS OF THE CITY BEFORE THE FUNDS ARE RELEASED.HIS IS PART OF THE BOND INDENTURE AND PART OF THE OFFERING MEMORANDUM. IN SUMMARY THE PUBLIC IMPROVEMENT DISTRICT PROCESS AND THE PID IS A USEFUL AND POWERFUL TOOL FOR ENHANCED DEVELOPMENTS AS USED HERE.

IT IS A WELL DEVELOPED PROCESS FOR A LEGAL STRUCTURE TO ENSURE THAT THE CITY CAN ISSUE THE BOND, ISOLATE THE RISK WITHIN THE PROJECT AND HAVE EFFICIENT PROCESS TO COLLECT THE PROJECTS. ARE THERE ANY QUESTIONS ON THE PID OR THE PID BOND PROJECT? I WILL GO OVER THE PROPOSAL.

>> MAYOR: I HAVE SOME QUESTIONS.

IF YOU ARE GOING TO COVER IT LATER, JUST TELL ME.

[00:40:01]

HOW LONG DO THESE ASSESSMENTS LAST?

IS ¦ >> SPEAKER: I WILL TOUCH ON THAT BUT THEY WILL BE 30 YEARS. IT IS A TEXAS PID BONDS.

DIRTY YEARS. >> MAYOR: 30 YEARS OF

ASSESSMENTS? >> SPEAKER: THE HOMEOWNER CAN PAY THE ASSESSMENT OFF AT PRINCIPAL AT ANY TIME.

OUR DATA FROM OTHER RESIDENTIAL PID'S IS THAT THEY ARE PAID AS PART OF THE ANNUAL TAX STATEMENT.

VERY RARELY DO YOU SEE ANYONE PAY THIS OFF.

THE COMMERCIAL DEALS, THEY ARE A LITTLE DIFFERENT AS TRANSFERS FOR COMMERCIAL OR RETAIL BUT RESIDENTIAL, PEOPLE PAY PART OF

THEIR ANNUAL PAYMENTS. >> MAYOR: HOW ARE THESE ASSESSMENTS INDICATED TO THE HOMEOWNER WHEN THE TAX STATEMENT COMES OUT YOU SEE THE COUNTY, THE CITY, THE SCHOOL TAXES? THESE ARE GROUPED INTO THE CITY

TAX NUMBER IS THAT CORRECT? >> NO.

IT WILL BE CLEARLY INDICATED. WE HAVE AN EXAMPLE TAX STATEMENT THAT WE WOULD SHOW AND IF YOU WANT, SOME OF THOSE QUESTIONS MIGHT BE ANSWERED WHEN WE TALK ABOUT THE BONDS IMPACTS TO THE HOMEOWNER. I'M GOING TO ASK TO MOVE FORWARD. LET ME SEE IF I CAN GET THOSE QUESTIONS AND THEN WE CAN READDRESS THOSE.

>> MAYOR: LET ME SEE IF ANYONE ELSE HAS ANY OTHER QUESTIONS YOU WANTED THE QUESTIONS ON THE BONDS NOW YOU LET ME SEE IF

ANYONE ELSE HAS ANY QUESTIONS. >> SPEAKER: IF YOU TURN TO PAGE 9, THIS IS ACTUALLY THE EXAMPLE OF OUR CURRENT TAX RATES THAT OVERLAP THIS PROJECT. AS YOU CAN SEE, THIS IS WHAT THE PROPOSED TAX STATEMENT WOULD LOOK LIKE.

IT WILL BE CLEARLY INDICATED TO THE TAXPAYER, THE TRAILS WITH THE PUBLIC IMPROVEMENT DISTRICT, THEY HAVE INDICATED ASSESSMENT FOR EACH AMOUNTS THAT I HAVE INDICATED.

THEY ARE NOT TO EXCEED AN AMOUNT OR TYPE OF HOME.

THE WAY IT WAS DETERMINED IS VERY COMMON AND TYPICAL IN BONDS. WE LOOK AT TRYING TO COME UP WITH A TAX EQUIVALENT RATE EQUAL FOR EACH LOTS TYPE AND THAT INVOLVES LOOKING AT WHAT THE BUILD UP VALUE IS EXPECTED.

IN THIS CASE YOU CAN SEE THERE ARE THREE CATEGORIES RANGING FROM 300 TO 3 AND AT 80,000 AND APPLYING THE 31 POINT PERCENT TAX ASSESSMENT CODE RATE. WE GET THE ANNUAL ASSESSMENTS THAT EACH HOMEOWNER WOULD PAY AS PART OF THEIR AT-HOME TAX

BILL COLLECTED ANNUALLY. >> MAYOR: I HOPE THIS SAYS MORE THAN JUST LIKE PUBLIC IMPROVEMENT OR SOMETHING.

>> SPEAKER: I APPRECIATE YOU MENTIONING THAT.

THAT WAS OVERSIGHT IN MY PART. TO GIVE YOU MORE DETAIL IT WILL ACTUALLY INDICATE, TRAILS AT COTTONWOOD CREEK PUBLIC IMPROVEMENT DISTRICT NUMBER 2 AND IT WILL ACTUALLY HAVE, IT WILL BE SPLIT INTO TWO ASPECTS, ONE IS THE CAPITAL REQUIREMENT AND NUMBER 2, THE MAINTENANCE JUST LIKE A CITIES TAX RATE.

HERE I INDICATED IT AS 7450 WHICH IS SPLIT INTO DEBT AND MAINTENANCE. THAT DETAIL WILL ALSO BE ON

TRAILS AT COTTONWOOD CREEK. >> MAYOR: THANK YOU.

COUNCIL WOMAN BELL DID YOU HAVE A QUESTION?

>> COUNCIL WOMAN BELL: YOU SAID IT WOULD BE A TOTAL OF 30 YEARS? WHAT IF THAT PARTICULAR OWNER DECIDES TO SELL? WILL IT START OVER OR WILL IT CONTINUE UNTIL THAT PARTICULAR HOMEOWNER INS WITH 30 YEARS?

HOW DOES ECHO? >> SPEAKER: THAT IS A UNIQUE ASPECT OF THE PUBLIC IMPROVEMENT DISTRICT BOND.

THE OWNER, IF THEY SELL THERE'S NO EXTENSION.

THERE IS A 30 YEAR ANNUAL LIABILITY.

IF SOMEONE HYPOTHETICALLY CELLS IN YEAR 12 IS JUST THE REMAINING 18 YEAR PAYMENT. IN THE STANDARD RESIDENTIAL REAL ESTATE SALES CONTRACT IT INDICATES OR REQUIRES INDICATION IF THERE IS A PUBLIC IMPROVEMENT DISTRICT OR A MUNICIPAL UTILITY DISTRICT AS INDICATED.

ONE OF THE THINGS THAT WE HAVE TALKED EXTENSIVELY AS A TEAM ABOUT IS TO MAKE SURE THERE IS EXTENSIVE EXPOSURE BOTH THE

[00:45:04]

ORIGINAL SALE AND FALL SALE WITH PART OF THE SERVICE ASSESSMENT PLAN ADMINISTRATORS RESPONSIBILITY WILL BE TOO PROVIDE INFORMATION ABOUT WHAT PAYMENTS ARE DUE TO THE ESCROW AGENT AND A HOME SALE BOTH THE POTENTIAL TO TOTALLY PAY IT OFF IF THEY CHOOSE TO ADD PURCHASE OR WHAT THE ANNUAL PAYMENTS WILL BE GOING FORWARD. THEY WILL BE BUILT INTO THE

ESCROW ACCOUNT. >> MAYOR: COUNCIL MEMBER

MARGOLIS? >> COUNCIL MEMBER MARGOLIS: YES, THIS MIGHT OR MIGHT NOT BE A QUESTION FOR YOU.

WHEN THE HOMEBUYER IS IN THE MODEL HOME AND THEY ARE SIGNING THE CONTRACT, IS THE PID APPARENT TO THE PURCHASER THAT THERE IS A PID FOR THIS DEVELOPMENT MAC WOULD YOU KNOW

THAT ANSWER? >> SPEAKER: OUR GOAL IS TO PRACTICE POLICIES TO THE BEST PRACTICE IN THE DISCLOSURE.

WE TALKED ABOUT THIS AS A STAFF AND BY REQUIREMENT THERE IS A MULTI- TOUCH POINT. THE BOUNDARIES OF THE PUBLIC IMPROVEMENT DISTRICTS ARE SUPPOSED TO BE INDICATING SIGNAGE. THE SALES OFFICE IN ALL THE LITERATURE AND BROCHURES ARE REQUIRED TO HAVE DISCLOSURE LANGUAGE THAT WE WOULD BE IMPROVED DULY APPROVED BY THE CITY THAT THIS WOULD BE THE TRAILS AT COTTONWOOD CREEK AND WHAT THE TAX EQUIVALENT ASSESSMENT RATE IS AND SO THEY WILL BE MONITORED TO MAKE SURE THAT THEY ARE FULLY DISCLOSING THIS AND IF PART OF THE SERVICE PLANS CONSULTED IS TO DO SPOT CHECKS. I WILL TELL YOU THAT WE WILL REMEMBER A FUNNY TIME WHERE HIM AND I WALKED IN TO SEE THE SPOT CHECKS HAPPENING AT ONE OF THE PROJECTS BEING FUNDED.

IT IS VERY IMPORTANT TO DOCUMENT THIS TO MAKE SURE THAT PEOPLE ARE AWARE SO THAT THIS IS SOMETHING THAT IS A REQUIREMENT THAT THE CITY HAS IN THE DEVELOPER AND DEVELOPMENT AGREEMENT THAT THEY WILL FOLLOW THE DISCLOSURE PROCESS AND THEY WILL BE MONITORED TO ENSURE THAT THAT

DOES TAKE PLACE. >> COUNCIL MEMBER MARGOLIS: THANK YOU. I KNOW THAT IN OTHER CITIES AND NEIGHBORHOODS THAT NEIGHBORS WOULD BE SURPRISED TO SEE THAT BILL AND NOT KNOWING THAT THEY WERE IN A PID.

I'M GLAD TO KNOW THAT WE HAVE POLICIES AND PROCEDURES IN PLACE PREEMPTIVELY. THANK YOU.

>> MAYOR: WE WILL STILL HAVE SURPRISES.

I'M NOT SEEING ANY OTHER QUESTIONS DID YOU HAVE MORE PRESENTATION THAT YOU WANTED TO PRESENT?

>> SPEAKER: IF YOU GO BACK TO THE OVERVIEW OF THE DEVELOPMENT. NEXT PAGE, PLEASE? THIS IS THE APPROVED PLAN AND IT IS SLIGHTLY REVISED AS FAR AS WHAT THE FEASTING WAS WHICH WAS PRESENTED AND APPROVED.

THERE HAS BEEN NO CHANGE IN LOT COUNT OR LOT COUNT CATEGORY OR NUMBERS PER COUNT GOOD THIS IS WHAT WILL BE PROPOSED.

IN THE FINANCING THAT IS BEING, COMING FORWARD IN MAY THEY WILL BE FUNDING THE PHASE 194 LOTS. THE FULL ASSESSMENT WILL BE DONE. WE WILL DO A PARTIAL ASSESSMENT IN PHASES 2 AND 3 IN THEY WILL BENEFIT PHASE 2 AND 3. THIS $279 MILLION HAS IMPACTED THE CITY.

I HAVE SUMMARIZED, WOULD YOU PLEASE GO TO THE NEXT PAGE, PLEASE? EXCUSE ME.

BEFORE WE GET THERE, AGAIN, IT MAY SEE A BOND ISSUE FOR 2,464,000 IN MAY AND YOU WILL SEE THE MASTER BOND ISSUE WHICH WILL FUND THE MAJOR IMPROVEMENT, THE ASSESSMENT LEVY, OVERALL WILL BE 10.5 MILLION AND EQUAL PER LOT CATEGORY FOR EACH PHASE. WE EXPECT IT WILL BE SOMEWHERE OF A TWO THIRDS BUILDOUT AND ABSORPTION OF AREA ONE.

IF YOU CAN VISUALIZE ANY RESIDENTIAL DEVELOPMENT, THEY WILL SEAMLESSLY MOVE THROUGH AND START BUILDING PHASE 2 AS THEY HAVE ABSORBED PHASE 1. SOMEWHERE ALONG THE TIMEFRAME I EXPECT THE DEVELOPER, TO COME FORWARD AND DO PHASE 2 AS WE HAVE CONSTRUCTED 75 PERCENT OF THE PHASE ONE LOTS.

THAT WILL TAKE LACE AS THEY MOVE FORWARD AS A CONSERVATIVE WAY TO DO IT. BY OUR UNDERSTANDING AND OUR DUE DILIGENCE YOU WILL HAVE CONTRACTS FOR EVERY LOT IN

[00:50:03]

PHASE ONE FOR THE BUILDERS TO GO VERTICAL IN THAT PROCESS.

NEXT PAGE, PLEASE? WE WENT THROUGH THE TAX RATE THAT WE WOULD HAVE HERE. THIS WOULD BE IN PLACE AND WE WILL MANAGE THIS PROCESS AS WE GO FORWARD.

NEXT PAGE? THE BUILDOUT OF 279 MILLION BASED ON THE CITY'S CURRENT TAX LEVY WILL GENERATE ABOUT 2 MILLION IN $5000 PER YEAR. WE LOOKED AT THAT DOLLAR AMOUNT AND IT WOULD BE 3.7 ON THE TAX RATE HERE TO GIVE YOU AN EXAMPLE OF WHAT WE HAVE FROM THE TAXES GENERATED IN THE AREA. NEXT PAGE PLEASE? I'VE INDICATED THE PROCESS IN THE DEVELOPMENT AGREEMENT IT HAS BEEN APPROVED AND EXECUTED. THE PID HAS BEEN EXECUTED.

THE LEVY IN THE APRIL MEETING THEY WILL SUBMIT THE DRAFT SERVICE ASSESSMENT PLAN. THE CITY COUNCIL WILL HAVE ON THE AGENDA THE CALL FOR THE PUBLIC HEARING FOR THE LEVY OF THOSE ASSESSMENTS. ALSO, WE WILL BE PRESENTING THE DRAFT PRELIMINARY MEMORANDUM THAT IS USED FOR THE BONDS FOR APPROVAL TO MOVE FORWARD AND RELEASE FOR MARKETING.

AND THEN, MAY 18 YOU WILL SEE A SERIES OF ITEMS. THE KEY BOND WOULD BE THE PUBLIC HEARING, THE LEVY OF THE ASSESSMENTS AND THE ORDINANCE APPROVING BOTH THE PHASE ONE AND MAJOR IMPROVEMENT BOND ISSUES FOR THE ATTORNEY GENERAL WILL REVIEW ALL ACTIONS AND DOCUMENTS RELATED TO THE BOND ISSUE AND THE CLOSING WOULD TAKE PLACE JUNE 10.

EVERY TIME THE BOND WE PUT INTO THE CITY TRUSTEE ACCOUNT AND DISTRIBUTED AS THE INDENTURE INDICATES FOR IMPROVED DULY APPROVED BY THE CITY. IT IS A VERY STRAIGHTFORWARD PROCESS. IN SUMMARY, NEXT PAGE I BELIEVE. ANY ADDITIONAL QUESTIONS? THIS IS A TEXTBOOK RESIDENTIAL PROGRESS FLEET PROCESS WHICH I HAVE INDICATED. LOW LEVERAGE, LOW OVERALL ASSESSMENT COMPARED TO OTHER PROJECTS IN NEARBY COMMUNITIES.

A VERY DEMONSTRATABLY ENHANCEMENT TO THE BENEFITS.

WE EXPECT A VERY COMPETITIVE AND SUCCESSFUL BOND SALE ON THE PROCESS. WITH THAT, THAT CONCLUDES OUR FORMAL PRESENTATION AND WE CAN ANSWER ANY QUESTIONS THAT THE

COUNCIL MAY HAVE. >> MAYOR: THANK YOU VERY MUCH.

COUNSEL? >> COUNCIL MEMBER MARGOLIS: YES, I HAD A QUESTION. I SAW ON THE CALENDAR MAY 18, 21 AND UNDER NUMBER ONE IT SAYS CITY COUNCIL CONSIDERS AND APPROVES A RESIDENTIAL FIRE IMPROVEMENT WHAT ARE THE

IMPROVEMENTS? >> MAYOR: THAT IS THE NEGOTIATION WE HAD OF HAVING THE LAND.

>> COUNCIL MEMBER MARGOLIS: I THOUGHT THAT WAS ALREADY

AGREED. >> MAYOR: IT IS PUTTING IT IN

WRITTEN FORM. >> COUNCIL MEMBER MARGOLIS: THAT'S WHAT I WANTED TO CONFIRM.

GOT IT, THANK YOU. >> MAYOR: DID THAT ANSWER YOUR QUESTION? OKAY.

>> SPEAKER: THE ORIGINAL SCHEDULE HAD THAT AND THAT WAS ON THE LAST ITEM. WE EXPECT IT TO BE FIRST ON THE AGENDA THAT EVENING BEFORE WE DID THE SUGGESTIONS.

>> MAYOR: HOW DO WE GET PAID FOR ADMINISTRATION OF THIS?

I AM LOOKING AT BRIAN. >> SPEAKER: THAT IS AN IMPORTANT QUESTION IS SOMETHING WE TAKE INTO CONSIDERATION AND HAVE THOUGHT ABOUT. ALL COST RELATIONS TO THE BOND ISSUANCE ARE REIMBURSED AS WELL AS THE BOND ISSUE TO THE CITY.

SECONDLY, ON AN ANNUAL BASIS, AS I INDICATED, JUST LIKE THE CITY HAS, I AM A DEBT SERVICE COMPONENT AND A MAINTENANCE COMPONENT TO THEIR WILL BE A MAINTENANCE COMPONENT OF THE PUBLIC IMPROVEMENT DISTRICTS ASSESSMENT THAT IS SET ANNUALLY. THERE WILL BE A BUDGET PUT TOGETHER. ALL OUT-OF-POCKET FOR COST AND ANY ALLOCATION OF STAFF TIME WILL BE BUDGETED AND THOSE WILL BE PART OF THE ADMINISTRATIVE ASSESSMENT DONE ANNUALLY.

ALSO, TO LET YOU KNOW, TO BE PROACTIVE IN THE FIRST YEAR WE BUDGETED THE FIRST YEARS COST IN THE CLOTHES. TO THINK THROUGH THIS THAT THE CITY GETS REIMBURSED AT LOSING WITHOUT PAYING ANY OUT-OF-POCKET COST IT HAS, GIVES THE FIRST YEAR OF ADMINISTRATION PREPAID INTO AN ADMINISTRATIVE ACCOUNT THAT ANNUALLY THERE IS A BUDGET PUT IN PLACE FOR FUTURE YEARS.

THAT IS SOMETHING, THERE IS NO COST TO THE CITY FOR THIS.

[00:55:06]

IT IS ALL PAID BY THE PEOPLE WHO LIVE IN THE HOMEOWNERS

ASSESSMENT. >> MAYOR: IT WORKS WELL? WE DON'T HAVE ANY CONCERNS? COUNSEL WOMAN BROWN?

>> COUNCIL WOMAN BROWN: YES, THANK YOU MAYOR.

I HAVE A FOLLOW-UP SESSION ABOUT THE DISCLOSURE.

AND SO, I KNOW THAT YOU HAVE THESE REQUIREMENTS BUILT IN AND YOU DO THE SPOT CHECKS WHEN THESE HOMES ARE BUILT AND SOLD.

HOW ABOUT FOUR RESALE? DO YOU HAVE ANYTHING IN PLACE THAT REQUIRES A HOMEOWNER THAT IS SELLING TO ANOTHER PRIVATE INDIVIDUAL THAT THEY ARE REQUIRED TO DISCLOSE WHATEVER IS LEFT ON THE PIDAS A REQUIREMENT IN THERE TAX

ASSESSMENT? >> SPEAKER: THAT IS AN AREA THAT I QUESTION AND WE HAVE FOCUSED ON INDUSTRY AND THE CITY TEAM IS SELF IS FOCUSED ON.

BUT THE CHALLENGE WE FACE IS THAT WE DON'T CONTROL THE THIRD PARTIES ONCE IT'S BEYOND THE INITIAL SALE.

WE HAVE A CONTRACTUAL AGREEMENT WITH THE DEVELOPER WHO HAS CONTRACTUAL AGREEMENTS WITH THE BUILDERS WHICH REQUIRE CERTAIN THINGS. SO, WHAT I CAN SAY IS THAT THE GOAL OF THE CITY IS TO MAKE SURE THAT THE INFORMATION IS AVAILABLE. THE CLIENTS HAVE USED PRACTICES AS YOUR COMMUNITY HAS WITH INFORMATION ON THE WEBSITE.

OUR SERVICE ASSESSMENT PLAN CONSULTANT HAS AN 800 NUMBER AND IS AVAILABLE TO THE ESCROW AGENT TO PROVIDE THE INFORMATION AT THE TAX OFFICE. DECIDES THE NORMAL PROCESSES OF REAL ESTATE CONTRACTS REQUIRING DISCLOSURE, THE ESCROW AGENT LOOKING UP THE TAX AND ASSESSMENTS HAS TO DEPEND ON DOCUMENTATION. WE DON'T HAVE A SEAT AT THAT

TABLE. >> MAYOR: JIM, IF I MAY, GOOD EVENING. YOU'VE SEEN ME ON THESE TRANSACTIONS. I WANT TO FOLLOW-UP WITH WHAT JIM WAS SAYING. IN CONNECTION WITH THE CLOSING OF THE BOND WE WILL PUT BEFORE YOU AND IT SHOULD BE ON THE LIST OF APPROVED DOCUMENTS SOMETHING CALLED A LANDOWNER AGREEMENT. WITHIN THAT AGREEMENT WE NOT ONLY CONSENT AS THE CURRENT LANDOWNERS TO THE ASSESSMENTS AND TO WHAT IT IS GOING ON WITH THIS TRANSACTION.

WE ALSO AGREE TO COMPLY WITH WHAT WE CALL IN THE DOCUMENT A HOMEBUYER EDUCATION PROGRAM. THIS IS WHAT I THANK YOU ARE LOOKING FOR. THAT LANDOWNER AGREEMENT IS FILED IN THE PROPERTY RECORDS. THAT IS AT CLOSING.

IT SHOULD ATTEMPT TO FIND FUTURE LANDOWNERS AND SECONDARILY THE PROPERTY CODE DOES REQUIRE IN EVERY INSTANCE THAT NOTICE BE DELIVERED TO A HOMEOWNER.

SO, SUBSEQUENT SELLERS SHOULD DELIVER THAT NOTICE IT IN THE SAME MANNER, FOR EXAMPLE, YOU PURCHASED A HOME FROM SOMEONE WHO IS NOT A BUILDER IN ANY OTHER KIND OF DISTRICT LIKE A IMMUNITY OR SOMETHING LIKE THAT, YOU WOULD GET THAT IN THE CLOSING BUT ALSO THE PROPERTY CODE REQUIRES THE DISCLOSURE AT CONTRACTING FOR A PID, 501 FOR THE PROPERTY CODE.

THE OWNER CAN RESEND THEIR CONTRACT IF THEY ARE NOT DELIVERED PROPER NOTICE UNDER THE STATUTE.

I HOPE THAT THOSE TWO THINGS CAN BE OF ASSISTANCE IN GIVING

YOU SOME COMFORT ON NOTICE. >> COUNCIL WOMAN BROWN: THANK YOU VERY MUCH. THAT HELPS ME HAVE A COMFORT LEVEL THAT GOING FORWARD OUR HOMEOWNERS WILL BE PROTECTED.

>> MAYOR: THANK YOU MARTHA MENTAL, DID YOU HAVE SOMETHING ELSE OR IS THAT WHAT YOU ARE GOING TO GO THROUGH?

>> SPEAKER: I WAS GOING TO POINT TO THE AGREEMENT REQUIRES THE DISCLOSURE. THE TITLE DOCUMENTS WERE DISCLOSED BUT THIS IS A PID, TOO. WE HOPE THAT WE HAVE COVERED THAT IN THE DOCUMENTATION.

>> MAYOR: I DON'T SEE ANY OTHER COMMENTS OR QUESTIONS.

IT SOUNDS LIKE WE ARE ALL IN CONCURRENCE WITH THE PLAN AND WE WILL HAVE OUR QUESTIONS ANSWERED.LL RIGHT.

THANK YOU VERY MUCH. >> SPEAKER: GOOD EVENING.

>> MAYOR: I APPRECIATE THE COMPREHENSIVE PRESENTATION.

[3C. Discuss a proposal for a Rowlett Business Stimulus (ROBUST) nonprofit grant program and take any necessary action. ]

>> MAYOR: WE ARE GOING TO MOVE TO ITEM 3C TO DISCUSS ROWLETT

[01:00:04]

BUSINESS STIMULUS, ROBUST AND DISCUSS ANY ACTION.

I DO NOT KNOW WHO IS DOING THIS?

>> SPEAKER: I WILL BE HANDLING THIS ONE TODAY.

>> SPEAKER: THANK YOU MAYOR AND COUNCIL FOR ANOTHER OPPORTUNITY TO PRESENT A ANOTHER COVID-19 ASSISTANCE PROGRAM.HIS IS FOR ROWLETT NONPROFITS. AT THE LAST CITY COUNCIL MEETING COUNSEL AND STAFF DISCOVERED THAT THERE WAS SOME ASSISTANCE IN THE CARES ACT RESERVED FOR A ROUND FOUR OF OUR ROBUST SERVICES FOR THE FULL AMOUNT ALLOCATED IN A NONPROFIT PROGRAM AT $100,000. FOLLOWING THE MEETING WE MET TO DISCUSS AND APPROVE THE AD HOC ROBUST NONPROFIT GRANT PROPOSAL. THE SUBCOMMITTEE THEN MET AND WE VOTED FOR THE PROPOSAL PER THE SUBCOMMITTEE MET TO FINALIZE THE PROPOSAL INCLUDING THE MANAGEMENT COMPONENT WHICH I WILL PRESENT TONIGHT. IT LOOKS LIKE WE HAVE THE SLIDE UP. THE TOTAL FUNDING FOR THE SUBCOMMITTEE AS A REQUEST IS $101,000 WHICH WILL PROVIDE FOR ONE OF THOUSAND DOLLARS IN AWARD FUNDING RANDOMLY SELECTED INDIVIDUAL AWARDS OF UP TO $10,000.

IT WILL ALSO PROVIDE FOR A DO NOT EXCEED AMOUNT OF $1000 IN MANAGEMENT FEES FOR THE ROWLETT CHAMBER OF COMMERCE TO ADMINISTER THE GRANT THROUGH THE EXISTING ROWLETT AND FOUNDATION MOU. THEY WILL HAVE TO MEET CERTAIN CRITERIA BEING A 501(C)(3) PUBLIC CHARITY AS VERIFIED THROUGH THE IRS. THEY MUST HAVE AN ACTIVE PRESENCE IN THE CITY OF ROWLETT INCLUDING MEMBERSHIP OF ROWLETT RESIDENCE, REGULAR MEETINGS IN ROWLETT OR A BUSINESS OFFICE WITHIN THE CITY. THEY MUST ALSO PROVIDE IRS 990 OR SIMILAR FORM DATA FOR FY 17, FY 18 AND FY 19.

THE AVERAGE REVENUE WILL BE CALCULATED UP TO 10 PERCENT OR $10,000 WHICHEVER IS LESS OF THE AVERAGE REVENUE.

IT WILL BE AWARDED TO A SELECTED APPLICANT.

GIVEN FUNDING AVAILABILITY. REVENUE FROM GOVERNMENTAL GRANTS, FUNDS OR STIPENDS WILL NOT BE COUNTED IN THE CALCULATIONS DETAILED. THE APPLICANT MUST ALSO CERTIFY THE AWARDS WILL ONLY BE USED TO FUND NONDISCRIMINATORY COMMUNITY-BASED PROGRAMS. PRIVATE FOUNDATIONS AND POLITICAL ORGANIZATION NONPROFITS WILL NOT BE ELIGIBLE TO APPLY AND ANY ORGANIZATION THAT RECEIVES MORE THAN $50,000 IN SMALL BUSINESS ADMINISTRATION PAYCHECK PROTECTION PLAN FUNDING WILL NOT BE ELIGIBLE.

THAT IS THE PROPOSAL. NEXT SLIDE PLEASE? COUNSEL AND STAFF I AM SEEKING DIRECTION FROM COUNSEL ON THE CHEW FOLLOWING ITEMS. IS YOUR CONSENSUS ON THE PROPOSED PARAMETERS AND BUDGET ON THE NONPROFIT GRANT PROGRAM AND IS THERE CONSENSUS ON THE USE OF EXISTING MOU TO PROVIDE A TASK ORDER TO THE CHAMBER OF COMMERCE FOR A DO NOT EXCEED MANAGEMENT FEE OF $1000 TO ADMINISTER THEIR NONPROFIT

GRANT PROGRAM? >> MAYOR: THANK YOU VERY MUCH ED, I APPRECIAE THAT. THANK YOU TO THE COMMITTEE THAT CAME UP WITH THESE PARAMETERS. I KNOW THERE IS A LOT OF WORK THAT HAS BEEN PUT INTO THESE THINGS.

I HAVE SEVERAL QUESTIONS BUT I WILL OPEN IT UP TO OTHERS, FIRST. OKAY.

ONE OF THE THINGS WE DISCUSSED IN THE COUNCIL MEETING WAS WE WERE LOOKING AT PUTTING IN THE GRANT PROGRAM TO HELP OUR NONPROFITS IN TOWN THAT LOST FUNDING OPPORTUNITIES AS A RESULT OF COVID. I AM NOT SEEING ANY PARAMETERS IN REGARDS TO CERTIFYING THAT THEY LOST FUNDING DUE TO COVID.

WHAT I DON'T INCORPORATED WE WANT TO HAVE HAPPEN IS, DONATIONS ARE DOWN TO A 501(C)(3) AND THIS IS MAKING UP FOR LOST DONATIONS. I DON'T THINK THAT WAS THE PURPOSE OF THIS. I DON'T SEE PARAMETERS THAT ARE PROTECTING US FROM THAT SITUATION.

SO, COMMENTS? I DON'T KNOW IF IT IS YOU TWO COMMENTS, ED OR OTHERS ON THE COMMITTEE.

>> SPEAKER: I DON'T KNOW IF I HAVE ANYONE ELSE ON THE COMMITTEE. IT WAS MYSELF, MICHAEL AND WHITNEY. I DON'T SEE WHITNEY ON HERE.

MY UNDERSTANDING IS THAT IT WAS DIFFICULT BECAUSE OF WHEN THE FILINGS WERE DUE FOR THE IRS FOR FY 20.

IT WAS DIFFICULT FOR US TO DETERMINE WHAT KIND OF LOSS THERE WAS REGARDING DONATIONS AND OTHER REVENUE FOR A

[01:05:02]

SPECIFIC NONPROFIT. I THINK THAT WAS THE UNDERSTANDING THAT IT WOULD BE BASED ON A GENERAL LOSS OF INCOME FROM WHATEVER SOURCE MINUS ANY GOVERNMENTAL GRANTS.

WE CONSIDER THAT A DUPLICATION OF AND IF IT AND DEEM THAT NECESSARY TO EXCLUDE. THAT WAS THE UNDERSTANDING OF THE SUBCOMMITTEE IN MY UNDERSTANDING WAS THAT WE WOULD APPLY THAT BASED ON THE EXPECTED IMPACT OF COVID-19 ON

A NONPROFIT. >> MAYOR: WHITNEY IS HERE, HE IS AT THE DESK HE IS JUST NOT ON THE ZOOM CALL.

SO, WE ARE PROPOSING THAT THESE GRANTS ARE AVAILABLE TO CHURCHES IN TOWN TO REDUCED DONATIONS FROM THEIR CONGREGATIONS? WHITNEY?

>> COUNCIL MEMBER: IT IS OPEN TO ANY NONPROFIT.

UNLESS WE SPECIFICALLY EXCLUDED CHURCHES THEN WE WOULD HAVE TO BE OPEN TO THEM. I THINK IN ANSWER TO YOUR QUESTION ABOUT CERTIFYING FOR COVID LOSSES WE COULD HANDLE THAT MUCH OF THE SAME WAY THAT WE DID FOR PHASE 4 OF THE BUSINESS PIECE WHERE WE HAD THEM CERTIFY THAT THEY HAD A LOSS OF TO THE AMOUNT OF THE GRANT THAT THEY PROPOSED TO BE AWARDED. WE COULD DO THE SAME THING WITH THE NONPROFIT AND HAVE THEM MAKE THAT STATEMENT THAT THEY WOULD CERTIFY THAT THEY HAD THAT MUCH LOSS DUE TO COVID SPECIFICALLY TO RECEIVE THAT AWARD.

>> MAYOR: I THINK WE HAVE TO DO THAT AT A MINIMUM.

DO WE HAVE ANY ISSUES? I AM NOT ATTACKING CHURCHES, I PROMISE YOU. THESE ARE GOVERNMENT FUNDS.

AND, I WOULD THINK RESTRICTIONS ON THAT?

>> COUNCIL MEMBER: ONE OF THE THINGS WE DID UNDER THE CRITERIA OF THE LAST POINT IS THAT THEY MUST CERTIFY THAT THE AWARDS WOULD ONLY BE USED TO FUND NONDISCRIMINATORY IMMUNITY BASED PROGRAMS. THAT WAY IT LEVELED THE PLAYING FIELD AS FAR AS SUPPORTING RELIGIOUS -BASED TYPE PROGRAMS. THIS WOULD BE ONE WHERE THERE WOULD BE NO DISTINCTION BETWEEN A PROGRAM, BETWEEN A FRATERNAL ORGANIZATION AND A CHURCH.

BECAUSE, THEY WOULD BOTH BE COMMUNITY-BASED.

>> MAYOR: WE ARE ALLOWED TO USE THESE FUNDS FOR THOSE PURPOSES?

>> COUNCIL MEMBER: AS FAR AS I KNOW.

ED HAS CHECKED THAT AND SAID YES.

>> MAYOR: I WOULD BE REALLY CONCERNED ABOUT THAT.

>> SPEAKER: THAT IS AN ISSUE THAT I DISCUSSED WITH DAVID REGARDING A PRIOR ASSISTANCE PROGRAM FOR THE FOOD PANTRY .

WHETHER OR NOT WE COULD PROVIDE THAT FUNDS TO A NONPROFIT THAT IS MANAGED BY A CHURCH AND THE CHURCH RETAINS THE 501(C)(3) STATUS. WE DID PUT THE LANGUAGE IN THE AGREEMENT THAT WOULD SPECIFICALLY REQUEST THAT THEY CERTIFY THOSE FUNDS WOULD ONLY BE USED FOR COMMUNITY-BASED PROGRAMS THAT ARE NONDISCRIMINATORY.

THEY COULD NOT REQUIRE PARTICIPATION WITH OTHER CHURCH ACTIVITIES AND OTHER RELIGIOUS COMPONENTS OF THAT

ORGANIZATION. >> MAYOR: I GUESS THAT DEPENDS ON HOW YOU DEFINE COMMUNITY-BASED PROGRAMS THAT ARE NONDISCRIMINATORY. THEY CAN HAVE A VERY BROAD DEFINITION AND BE INTERPRETED IN A LOT OF DIFFERENT WAYS.

THAT'S WHAT I'M CONCERNED ABOUT.

MARTHA, YOU HAVE YOUR HANDS UP AND YOU PROBABLY WANT TO CHIME IN ON THIS PART OF THE CONVERSATION?

>> COUNCIL MEMBER: YES I DID. THANK YOU, MAYOR.

I REMEMBER US HAVING THE CONVERSATION ABOUT EXCLUDING CHURCHES FROM THIS PARTICULAR GRANT.

FOR ALL OF THE REASONS THAT WE STATED, I THINK THAT IT IS IMPORTANT FOR US TO CONSIDER THAT.

I AM VERY SUPPORTIVE OF OUR FAITH COMMUNITY AND ALL OF THE GOOD WORK THAT MANY OF THEM DO THAT ARE OUTREACHES TO THE COMMUNITY THAT ARE NOT NECESSARILY A FAITH BASED PROJECT. BUT, IT DOES MEET THIS CRITERIA. IT IS PRETTY TOUGH.

YOU KNOW, I THINK THAT THERE COULD BE SOME DIFFICULTIES IN THE CO-MINGLING OF FUNDS AS WELL.

AND, HOW YOU DOCUMENT THAT. I THINK YOU WOULD HAVE TO DEPENDS ON THEM TO BE HONEST IN THERE DISCLOSURES.

BECAUSE, THERE IS NO WAY TO REGULATE THAT OR CHECK UP ON IT. WE DON'T HAVE A VEHICLE TO BE ABLE TO DO THAT. MAYOR, I DO RECALL US HAVING A DISCUSSION OF NOT INCLUDING CHURCHES IN THIS.

[01:10:03]

BECAUSE, WE HAVE A LOT OF CHURCHES IN TOWN AND QUITE HONESTLY, THEIR REVENUE BASE IS PROBABLY MUCH GREATER THAN MOST OF THE NONPROFITS IN OUR CITY. IT COULD USE UP ALL OF THE FUNDS THAT ARE AVAILABLE VERY QUICKLY.

SO, THOSE ARE JUST THE COMMENTS THAT I WANT TO MAKE.

I'M NOT SAYING THAT I HAVE A PREFERENCE ONE WAY OR ANOTHER BUT I DO SHARE YOUR CONCERNS, MAYOR.

>> MAYOR: I THINK IF WE COULD TIGHTEN UP COMMUNITY-BASED PROGRAMS IN SOME MANNER SO THAT WE ARE NOT FUNDING RELIGIOUS ORGANIZATIONS, REDUCED DONATIONS IN THERE GENERAL PROGRAMMING. BUT WE DO HAVE THE AVAILABILITY FOR SPECIFIC GRANTS IF THE PROGRAM CAN BE DEFINED IN AN APPROPRIATE MANNER. I KNOW THAT IS EASY TO SAY AND HARD TO DO. WHY DON'T YOU GIVE US YOUR

THOUGHTS. >> SPEAKER: ONE OF THE THINGS WE TALKED ABOUT IS THAT MOST OF THE CHURCHES WITHIN THE CITY TOOK ADVANTAGE OF THE PPP LOANS AND HAVE GOTTEN OVER $50,000.

THAT SPECIFICALLY EXCLUDED A NUMBER OF THEM THAT WE THOUGHT WOULD BE, MAY OTHERWISE APPLY FOR THIS FUNDING.

AS FAR AS FURTHER RESTRICTING IT DOWN TO COMMUNITY-BASED PROGRAMS, REALLY IT BECOMES A LOT MORE DIFFICULT AT THAT POINT. THAT HAS TO LOOK AT THE PROGRAM AND MAKE A VALUE JUDGMENT OF WHETHER THAT MEETS THE CRITERIA FOR THE GRANT OR NOT. AND SO, THAT CERTAINLY IS A DIFFERENT LEVEL OF REVIEW AND SCRUTINY THAT WE CAN GO TO AS A COMMITTEE TO REVIEW THOSE GRANTS.

BUT, AGAIN, IT IS $10,000. THERE IS A TRADE-OFF OF HOW MUCH TIME DO YOU TAKE TO ACTUALLY REVIEW IT FOR A $10,000 GRANT. I SHOULD SAY IS A MAXIMUM OF

$10,000. >> MAYOR: I THINK IF YOU LIMIT THOSE COMMUNITY BASED PROGRAMS, THEY NEED TO BE NONDISCRIMINATORY AND NONRELIGIOUS IN NATURE.

AND THEN HE REQUIRED DOCUMENTATION OF THE NONPROFIT DEFINING HOW THEY ARE GOING TO USE THOSE AND WHAT COMMUNITY-BASED PROGRAMS ARE GOING TO USE THE FUNDS FOR.

I DON'T THINK THAT ADDS AN ONEROUS LEVEL OF REVIEW.

>> SPEAKER: I DON'T THINK SO EITHER.

I THINK THAT WOULD BE APPROPRIATE FOR THIS.

CERTAINLY THOSE AGENCIES THAT INTEND TO USE IT FOR A COMMUNITY-BASED PROGRAM. WE CAN CERTAINLY ASK FOR THAT DOCUMENTATION AND AS A JUSTIFICATION FOR THAT.

BRIAN? >> COUNCIL MEMBER: ONE POSSIBILITY COULD BE, SUCH AS BUT NOT LIMITED TO FOOD PANTRIES, HOMELESS AID, DIRECT STIPENDS TO RESIDENTS OR SOMETHING LIKE THAT. IF YOU SAY NOT LIMITED TO, YOU ARE GENERALLY SAYING WHAT IT IS THAT YOU WOULD LIKE BUT, IF FOR SOME REASON THE COMMITTEE FELT THAT A PARTICULAR PROGRAM WAS WORTHY OF BEING A COMMUNITY-BASED PROGRAM THEY COULD STILL FUND IT. IT GIVES A BETTER IDEA OF WHAT WE MEAN, THE CITY MEANS BY COMMUNITY-BASED PROGRAMS.

>> SPEAKER: I THINK THAT IS POSSIBLE.

WE CAN CERTAINLY COME UP WITH SOME EXAMPLES TO PUT IN THERE IN THE CRITERIA. YOU COULD SAY SUCH AS THESE TYPES OF PROGRAMS THAT WOULD BE ACCEPTABLE FOR US.

>> MAYOR: I COULD SEE FRIENDS OF ROWLETT ANIMALS APPLYING FOR THIS BECAUSE THEY LOST A LOT OF THEIR FUNDRAISING ABILITIES.

MARTHA, DO YOU STILL HAVE YOUR HAND UP?

>> COUNCIL MEMBER: YES. I LIKE BRIAN'S IDEA OF GIVING SOME EXAMPLES. I WOULD ASK, I WOULD UNDERSTAND THE HOMELESS PROGRAMS LIKE YOU DO THE RENT ASSISTANCE, UTILITY ASSISTANCE, FOOD PANTRIES, HOW ABOUT AN EASTER EGG HUNT? THAT IS A COMMUNITY BASED PROGRAM THAT HAS SOME ROOTS IN RELIGIOUS PRACTICE. IT HAS TAKEN ON SOME SECULAR TO

[01:15:06]

IT. I AM BRINGING THIS UP AS EXAMPLES WHERE WE MIGHT JUST GIVE SOME LATITUDE TO THE CHURCHES AS FAR AS WHAT PROGRAMS ACTUALLY SERVE OUR COMMUNITY. AND THEN, TO YOUR POINT, WHITNEY, A LOT OF CHURCHES DID APPLY FOR THE PPP LOAN AND SO, THAT WOULD PROBABLY ELIMINATE SEVERAL OF THE LARGER CHURCHES

AT LEAST. >> MAYOR: ANY OTHER COMMENTS OR QUESTIONS? IS THAT WORK, ED AND WHITNEY?

>> COUNCIL MEMBER: I BELIEVE SO.

>> SPEAKER: WE CAN WORK TOGETHER.

>> MAYOR: YOU HAVE THE GUIDANCE? COUNSEL ARE YOU IN CONCURRENCE OF THE GUIDANCE IN THAT EXTENT? YOUR TWO QUESTIONS, AHEAD, DO WE HAVE COUNSEL SUPPORT FOR THE PROGRAM PARAMETERS AND I THINK THE ANSWER IS YES WITH A LITTLE BIT OF REFINEMENT? I'M CERTAINLY IN SUPPORT FOR THE CHAMBER ADMINISTERING THIS OTHER COMMENTS, COUNSEL?

I AM SEEING COMES UP OVER HERE. >> COUNCIL MEMBER: WE ARE GOOD WITH THE 100,000 COMING FROM THE SETBACK.

>> MAYOR: WE HAD DECIDED THAT LAST MEETING.

I DON'T INCORPORATED THAT IS AN OPEN QUESTION.

>> COUNCIL MEMBER: OKAY. >> MAYOR: I THANK YOU HAVE YOUR

ANSWERS. >> SPEAKER: YES, THANK YOU,

MAYOR. >> MAYOR: I'M GLAD THAT WE CAN DO SOMETHING FOR THE NONPROFITS.

IT'S IMPORTANT. I DON'T KNOW IF THE 501(C)(3) DESIGNATION IT IS GOING TO BE A PROBLEM FOR ANYONE BECAUSE THERE ARE OTHER NONPROFIT DESIGNATIONS.

I MEAN, THE OBJECTIVE IS THEY ARE A NONPROFIT WITH HELPING THE CITY AND COMMUNITY-BASED PROGRAMMING.

IF THERE IS A SPECIAL NONPROFIT DESIGNATION OTHER THAN 501(C)(3) THAT COULD CAUSE A HICCUP, I DON'T KNOW WHAT IT WOULD BE BUT I DO WANT US TO BE AWARE OF THAT.

>> SPEAKER: I'M NOT SURE THAT THERE ARE.

GO TO GUIDE IS THE IRS PUBLICATION 78 WHICH IS PUBLISHED ON A QUARTERLY BASIS AND THAT PUBLICATION DETERMINES DEDUCTIBILITY FOR CHARITIES. THAT IS WHY WE STIPULATED IN THE CRITERIA THAT IF THEY ARE LISTED IN THAT GUIDE THEY ARE

ELIGIBLE FOR THIS PROJECT. >> COUNCIL MEMBER: MAYOR, YOU ARE RIGHT. THERE ARE SOME ORGANIZATIONS THAT DO CHARITABLE WORK THAT THEY ARE NOT DEFINED AS 501(C)(3). THE ROTARY CLUB IS A GOOD EXAMPLE. SOME HAVE 501(C)(3) ORDINATION PURPOSES BUT THERE ARE SOME THAT DO THE WORK FOR THE COMMUNITY THAT ARE STILL NONPROFITS BUT NOT DESIGNATED

AS 501(C)(3). >> MAYOR: NOT ALL CHURCHES ARE DESIGNATED AS 501(C)(3). I'M NOT TRYING TO BRING THIS BACK TO CHURCHES.

>> COUNCIL MEMBER: THAT IS A GOOD POINT BECAUSE THE STATE DOES NOT REQUIRE YOU TO BE INCORPORATED AS A NONPROFIT.

WHICH WOULD NEGATE YOU FROM GETTING A 501(C)(3).

IS THAT SOMETHING THAT YOU SHOULD CONSIDER?

>> MAYOR: I'M NOT SURE WHAT A 501(C)(3) DESIGNATION GET YOU.

IF IT IS A NONPROFIT OPERATING WITHIN THE CITY BOUNDARIES AND DOING COMMUNITY-BASED PROGRAMMING AND IT HAS A STRUCTURE, WE DON'T WANT A GARAGE ORGANIZATION WITH NO STRUCTURE TO APPLY FOR A GRANT. I'M NOT SURE IF A 501(C)(3) IS THE REQUIRED STRUCTURE. I AM NOT EXTENSIVELY VERSED IN KNOWING WHAT THE EXCEPTIONS ARE.

>> COUNCIL MEMBER: MAYOR, MAYBE ONE POSSIBILITY IS TO SAY IT MUST BE A PUBLIC CHARITY OR A NONPROFIT SUCH AS A 501(C)(3) AND THAT GIVES THE COMMUNITY A LITTLE FLEXIBILITY, TO.

BECAUSE AGAIN, THERE COULD BE ORGANIZATIONS THAT ARE DOING SOMETHING SPECIFIC SUCH AS RENTAL ASSISTANCE OR UTILITY ASSISTANCE OR WHATEVER IT IS AND THEY MIGHT BE A 501(C) 4 OR 6. WE WANT TO SUPPORT THAT EFFORT EVEN IF THEY ARE NOT AN ACTUAL 501(C)(3).

>> MAYOR: YOU SAID THIS A COUPLE OF TIMES AND IT'S STRIKING ME AS I'M NOT SURE ABOUT THAT.

HAVE PROGRAMS OUT THERE FOR RENTAL ASSISTANCE AND UTILITY

[01:20:01]

ASSISTANCE.> MAYOR: I WAS QUOTING SOMETHING THAT SOMEBODY

ELSE HAD SAID. >> MAYOR: I KNOW, BUT I'M NOT SURE IF WE SHOULD BE OFFERING GRANTS TO NONPROFITS THAT ARE OFFERING PROGRAMS. AGAIN, LET'S SAY A CHURCH IS HELPING A CONGREGATION WITH A RENT.

WE HAVE A RENTS PROGRAM. I'M NOT SURE IF WE SHOULD USE THIS GRANT TO HELP THAT CHURCH GET REIMBURSED FOR THEIR HELP

TO THEIR CONGREGANT. >> MAYOR: MAYOR, MY FIRST REACTION WAS TO SAY MAYBE YOU ADD LANGUAGE THAT SAYS DO NOT DUPLICATE THE CITIES PROGRAMS. ROGRAMS. BUT, THERE MAY BE EXAMPLES WHERE THEY DO SOME SIMILAR WORK AND YOU WOULDN'T WANT TO CARVE IT OUT.

I DON'T REALLY KNOW HOW TO ANSWER THAT, EITHER.

>> MAYOR: I DON'T, EITHER. >> COUNCIL MEMBER: IT COULD BE IF THEY ARE OFFERING RENTAL ASSISTANCE TO THEIR CONGREGATION THAT IT MIGHT NOT BE THE SAME.

WE SPECIFICALLY AT THE IDENTITY OF A SPECIFIC AND THEY MIGHT BE DOING THE SAME THING. WE COULD DO TO MAKE SURE THEY ARE NOT DUPLICATING. TO MAKE SURE WE DIDN'T GIVE SOMEONE THEIR AUGUST ELECTRIC BILL AND THEY ARE ALSO GIVING THEM THEIR AUGUST ELECTRIC BILL.

IF NOT THEN WHY WOULD THAT HURT? I KNOW THEY CAN STILL APPLY THE CITY OF ROWLETT BECAUSE WE

STILL HAVE PROGRAMS, STILL. >> MAYOR: I'M NOT SURE IF I WOULD USE RENTAL ASSISTANCE OR MORTGAGE ASSISTANCE OR UTILITY ASSISTANCE FOR THE EXAMPLES OF A SUCH AS BECAUSE WE HAVE

PROGRAMS FOR THOSE ALREADY. >> COUNCIL MEMBER: WE WILL MAKE SURE WE DON'T DO THAT. WE CAN ALSO CLEAR UP SOME OF THE CONFUSION THAT MAY BE THERE HAVING A VERY WELL, CRAFTED PURPOSE STATEMENT AND THEN USING THAT PURPOSE STATEMENT AS

THE GUIDE FOR THOSE AWARDS. >> MAYOR: THAT'S A GOOD IDEA.

E KEEP COMING BACK TO THE PURPOSE OF THIS AND IT'S TO HAVE THE NONPROFITS THAT ARE NOT ELIGIBLE FOR GRANTS UNDER THE SMALL BUSINESS PROGRAM AND ARE HELPING THE COMMUNITY THAT ARE NOT GETTING HELP THE PROGRAMS.

>> COUNCIL MEMBER: FOR COVID RELATED LOSS.

>> MAYOR: I THINK THAT WOULD HELP A LOT.

>> COUNCIL MEMBER: WE COULD CRAFT A STATEMENT LIKE THAT AND PUT IT AT THE VERY TOP AND THAT WOULD HELP WITH THE CRITERIA AND EXAMPLES THAT WE HAVE TALKED ABOUT.

IT WOULD MAKE A VERY CLEAR IMPRESSION OF WHO CAN APPLY AND

WHO CANNOT. >> MAYOR: THAT'S A GREAT IDEA.

OKAY. >> MAYOR: VERY GOOD.

I FEEL MUCH BETTER ABOUT THAT. ARE YOU GOOD DOWN THERE, BLAKE? COMMENTS? ARE WE GOOD WITH THAT?

>> SPEAKER: THANK YOU, MAYOR. >> MAYOR: ALL RIGHT, WE ARE

[3D. Presentation of FY2021 City of Rowlett Employee Climate Assessment Survey Results. (45 minutes) ]

GOING TO MOVE TO ITEM 3D. PRESENTATION OF FY2021 CITY OF ROWLETT EMPLOYEE CLIMATE ASSESSMENT SURVEY RESULTS. FROM WHAT I'VE SEEN ALREADY RICHARD, YOU HAVE A GOOD SURVEY OUT

THERE. >> COUNCIL MEMBER: I THINK IT

WAS VERY GOOD. >> SPEAKER: MAYOR, COUNSEL, I WILL GO OVER APPROXIMATELY 35 SLIDES FOR THE 3E.

THIS IS THE SIXTH TIME IT HAS BEEN DONE.

I DID NOT PUT ALL OF THE ASSESSMENTS ON EVERY SLIDE, WE JUST WENT BACK TO 17 AND 18 A COMPARISON TO THE LAST TIME WE DID IT WHICH HAS BEEN ABOUT FIVE YEARS AGO, 2017 IS WHEN IT WOULD HAVE BEEN DONE. 323 PEOPLE STARTED THE , 2017 IS WHEN IT WOULD HAVE BEEN DONE.

323 PEOPLE STARTED THE ASSESSMENT.

307 COMPLETED THE MAJORITY OF THAT ASSESSMENT THIS TIME.

THIS IS APPROXIMATELY 40 EMPLOYEES LESS THAN WE HAD COMPLETED IN 2020. I DO THINK THAT THE WINTER STORM TIMING WAS RIGHT IN THE MIDDLE OF THE CLIMATE ASSESSMENT AND IT MAY HAVE HINDERED SOME PEOPLE DOING IT EVEN THOUGH WE REALLY DID WERE ENCOURAGING THEM TO DO IT.

THIS YEAR THERE WERE SOME SLIGHT DIFFERENCES.HE FIRST IS THAT WHEN WE SENT IT OUT INITIALLY THE CITY MANAGER DID A VIDEO WHERE WE TALKED ABOUT THE FACT THAT WE'VE HAD A WHOLE YEAR THAT WAS PERHAPS DIFFERENT THAN ANY OTHER YEAR IN THE HISTORY THAT MOST OF US HAVE BEEN ALIVE WITH COVID AND THE PANDEMIC. AND HOW IMPORTANT IT WAS FOR US TO GET THE CLIMATE ASSESSMENT COMPLETED.

IN ADDITION WE ADDED TO COVID QUESTIONS WHICH I WILL COVER IN JUST A COUPLE OF MINUTES. AND FOR THE FIRST TIME WE WILL

[01:25:01]

HAVE SEPARATED THE MUNICIPAL COURT OUT AS A SEPARATE ENTITY AND HAVE A COMPARISON GOING FORWARD.

NEXT SLIDE PLEASE? YOU CAN SEE HERE THE DISTRIBUTION ACROSS ALL THE CITY DEPARTMENT.

MUNICIPAL COURT, THE LIBRARY, FINANCE, ADMINISTRATION SERVICES WHICH IS CITY MANAGERS OFFICE, CITY SECRETARY OFFICE AND HUMAN RESOURCES, IT, PARKS AND AND REDEVELOPMENT PUBLIC WORKS, FIRE AND POLICE. 3 AND A 23 PEOPLE STARTED IT.

SINCE IT IS ANONYMOUS WE CAN'T READIT DOWN TO THE PEOPLE WHO ACTUALLY DID IT BECAUSE WE DON'T KNOW WHAT DEPARTMENTS THEY WOULD HAVE MADE UP.BUT 3 AND A 23 PEOPLE STARTED THIS SURVEY. NEXT SLIDE? THIS IS THE BREAKUP BY YEARS OF SERVICE.

IT IS FAIRLY CONSISTENT FOR THE LAST FOUR SURVEYS.

IF YOU GO BACK TO 2017, SEVEN OR MORE YEARS WAS IT'S HIGH AT 46 PERCENT BUT IT HASN'T BEEN THAT HIGH IN A WHILE.

MOST OF THEM HAVE BEEN 36 OR 37 PERCENT FROM 0 TO 3, 23 FROM 3 TO 7 IN THEN 40 PERCENT FOR 7 OR MORE.

TO MEET THIS TELLS ME IF YOU KEEP PEOPLE PASS THAT SEVEN YEAR WINDOW THEY HAVE A TENDENCY TO STAY WITH ROWLETT FOR MUCH OF THEIR CAREER. NEXT SLIDE PLEASE.

THIS IS IN RESPONSE TO THE VERY FIRST SURVEY QUESTION IN MY IMMEDIATE SUPERVISOR PROVIDES CLEAR DIRECTION TO MYSELF AND MY TEAM. THE GOOD RESPONSE, IMPROVED BY 5 PERCENT GOING ALL THE WAY BACK TO 2017 AND IT'S BEEN FAIRLY CONSISTENT OVER THE LAST THREE YEARS.

NOT NECESSARILY AN ISSUE HERE THAT WE NEED TO HAVE ADDRESSED.

NEXT SLIDE, PLEASE. MY IMMEDIATE SUPERVISOR COMMUNICATES EFFECTIVELY WITH MY TEAM, MYSELF AND MY TEAM.

THIS WAS REALLY GOOD. IF YOU LOOK BACK TO 2017, OUR SCORE HERE, OUR AGREED SCORE HAS IMPROVED BY 7 PERCENT.

I MIGHT SAY THAT IT IS POSSIBLE THAT A BYPRODUCT OF THE PANDEMIC WAS OUR ORGANIZATION ALONG WITH EVERYBODY HAD TO FIGURE OUT HOW WE WERE GOING TO EFFECTIVELY COMMUNICATE AND GET OUR JOBS DONE IN THE MIDDLE OF THIS CRISIS, ESSENTIALLY.

MAYBE THAT HELPS THE OVERALL WAY THAT WE WERE COMMUNICATING WITH OUR FOLKS. CERTAINLY I WAS COMMUNICATING MUCH MORE WITH MINE AND I KNOW WE WERE WORKING HARD TO MAKE SURE THAT PEOPLE WERE INFORMED EVERY SINGLE WEEK ABOUT WHAT WAS GOING ON. NEXT SLIDE.

I RECEIVED MEANINGFUL FEEDBACK RELATED TO MY JOB PERFORMANCE.

THIS IS ONE THAT I THINK DEFINITELY IMPROVED.

PROBABLY BECAUSE WE HAVE BEEN USING OUR PERFORMANCE EVALUATION SYSTEM. WE HAVE BEEN USING VISIO FOR OUR THIRD YEAR AND THERE IS CONTINUOUS FEEDBACK ANNUALLY AT A MINIMUM THAT IS JOB SPECIFIC FOR EACH INDIVIDUALS POSITION IMPROVED BY 5 PERCENT AND IN A MOMENT WE GET TO A COUPLE OF OTHER SLIDES I THANK YOU WILL SEE, SOME OF THE OTHER QUESTIONS TIEBACK TO THIS QUESTION BUT THAT IMPROVEMENT.

NEXT SLIDE PLEASE? I AM COMFORTABLE APPROACHING MY IMMEDIATE SUPERVISOR WITH SUGGESTIONS ON HOW TO IMPROVE OPERATIONS. ONCE AGAIN, REALLY GOOD OUTCOME IMPROVE NOW GOING BACK TONIGHT 2017 BY 5 PERCENT OVERALL.

A NICE SLIGHT GRADUAL INCREASE AND THIS RESPONSE I THINK SHOWS THAT THERE IS BETTER COMMUNICATION BACK AND FORTH WITH PEOPLE. MAYBE A BYPRODUCT OF THE PANDEMIC. ONCE AGAIN, PEOPLE HAD TO COMMUNICATE TO GET THINGS DONE AND DEFINITELY WE DID IT IN A CHALLENGE SITUATION. NEXT SLIDE PLEASE? I AM COMFORTABLE REPORTING SAFETY AND POLICY VIOLATIONS.

THAT HAS BEEN FAIRLY LEVEL THROUGHOUT OUR TIME DOING THIS SURVEY QUESTION. NEXT SLIDE PLEASE? I AM COMFORTABLE REPORTING MISCONDUCT WITHOUT FEAR OF REPRISAL. IT HAS ALSO IMPROVED.

SLIGHTLY SINCE 2017 AND IT HAS BEEN FAIRLY CONSISTENT THROUGHOUT. NEXT SLIDE PLEASE? QUESTION 9. WE KEPT INFORMED ON ISSUES THAT ARE IMPORTANT TO MY JOB. THIS HAS BEEN ONE OF OUR QUESTIONS WHERE WE KNOW WE HAVE BEEN CHALLENGED A BIT.

[01:30:02]

PERHAPS NOT DOING AS GOOD OF A JOB PROVIDING FEEDBACK FOR EMPLOYEES WHICH IN AN EARLIER SLIDE YOU HAD SEEN WHERE THINGS WERE IMPROVED TALKING TO THE SUPERVISOR HAD IMPROVED.

NOW WE ARE 5 PERCENT FROM WHERE WE WERE IN 2017.

IT WAS PRETTY LEVEL FOR THE LAST THREE YEARS AND DEFINITELY IMPROVED. I'M GOING TO SAY ONCE AGAIN WE CHALLENGE ALL CITY DEPARTMENTS TO DO THEIR BEST TO MAKE SURE THAT EVERYBODY WAS KEPT INFORMED.

PERHAPS THAT WAS A RESULT IN THE BIBLE PRODUCT OF THE PANDEMIC AND AS HAVING TO FIGURE OUT WAYS TO DO THINGS SO WE COULD GET OUR JOBS DONE IN SPITE OF ALL THE CHALLENGES.

NEXT SLIDE PLEASE? QUESTION 10.

THE CITY PROVIDES ME WITH FREQUENT OPPORTUNITIES FOR TRAINING AND PROFESSIONAL DEVELOPMENT.

THIS IS ONE OF THOSE YEARS WHERE IF YOU WOULD RECALL WE RETRACTED OR PULLED BACK ALL TRAVEL BECAUSE OF THE PANDEMIC.

I'M SURE THAT CHALLENGE US A BIT IN TRAINING AND DEVELOPMENT HOWEVER YOU CAN SEE WE'VE BEEN FAIRLY CONSISTENT OVER TIME AND PERHAPS THERE'S A GROUP OF PEOPLE THAT WOULD LIKE TO DO MORE THAN THEY BEEN ABLE TO. WE HAVE IMPROVED SINCE 2017 AND IT'S UP ABOUT 3 PERCENT. HOPEFULLY AS WE COME OUT OF THE PANDEMIC WE WILL BE ABLE TO FOCUS HEAVILY DEPARTMENT WIDE TO MAKE SURE THAT WE ARE PROVIDING THE OPPORTUNITY FOR PEOPLE TO GROW. I WOULD LIKE TO POINT OUT THAT WE HAD 35 EMPLOYEES WHO WERE PROMOTED FROM WITHIN TO JOBS OF HIGH RESPONSIBILITY SEVERAL AT THE DEPARTMENT HEAD LEVEL IN FISCAL YEAR 2020. I DO BELIEVE WE ARE COMMITTED TO DEVELOPING STAFF AND GOING FORWARD WE ARE GOING TO BE PARTICIPATING IN SGR'S, SERVANT READERSHIP PROGRAMS OF 27 SENIOR STAFF AND WE WILL BE ROLLING THAT OUT HOPEFULLY THROUGHOUT THE ORGANIZATION IN THE COMING YEARS SO THAT WE KEEP DEVELOPING PEOPLE. I KNOW MUCH OF THIS WILL BE JOB SPECIFIC. HOPEFULLY WHEN WE GET PAST THE ABILITY TO TRAVEL AND USE RESOURCES FOR THAT PEOPLE WILL BE ABLE TO GET THE DEVELOPMENT THEY WOULD LIKE.

RATIQUESTION 11. MY IMMEDIATE SUPERVISOR PROVIDES COACHING AND MENTORING THAT ENHANCES MY PROFESSIONAL DEVELOPMENT WAS IMPROVED BY 10 PERCENT OVER THE LAST FIVE YEARS. I THINK THAT DEMONSTRATES WE HAVE BEEN COMMITTED TO HELPING PEOPLE GROW.

PERHAPS THAT HAS SHOWN IN HOW MANY PROMOTIONS WE HAVE HAD IN FISCAL YEAR 20 AND HOPEFULLY WE CAN BE ABLE TO SHOW THAT IF YOU DO THE THINGS YOU NEED TO DO AT THIS ORGANIZATION YOU WILL BE ABLE TO GROW WITH THIS ORGANIZATION.

NEXT SLIDE PLEASE? I HAVE THE TOOLS AND RESOURCES I NEED TO DO MY JOB SAFELY IS FAIRLY CONSISTENT THROUGHOUT THE LAST FEW YEARS. YOU CAN SEE IT WENT UP FROM LAST YEAR FROM 80 PERCENT AT THIS TIME.

FAIRLY STEADY. NEXT SLIDE PLEASE.

I HAVE THE TOOLS AND RESOURCES I NEED TO SOLVE CUSTOMER ISSUES. A SLIGHT INCREASE FROM OUR PREVIOUS BEST IN 2017 BUT CERTAINLY UP FROM LAST YEAR AND A FEW PERCENTAGE POINTS. I THINK WERE DOING A GOOD JOB HERE. NEXT SLIDE PLEASE? I RECEIVED PRAISE AND RECOGNITION FROM DOING A GOOD JOB. THIS IS STILL ONE OF OUR CHALLENGES. I KNOW WERE GOING TO HAVE TO WORK TOWARDS IMPROVING. I WOULD LIKE TO POINT OUT THAT WE HAVE IMPROVED SINCE 2017 AND IT IS UP A LITTLE BIT.

WE DID DO A SURVEY THIS YEAR OF OUR EMPLOYEES AND HOW THEY WOULD LIKE TO BE REWARDED, PRAISED, HOW THEY WOULD LIKE TO RECEIVE RECOGNITION AND WE WILL BE USING THAT AS WE MOVE FORWARD TO HELP US GAIN INSIGHT INTO HOW WE CAN GET THIS PARTICULAR SCORE UP A LITTLE BIT.

I AM PLEASED TO SEE THAT IT IS GOING IN THE RIGHT WAY.

NEXT SLIDE, PLEASE. MY IMMEDIATE SUPERVISOR PROVIDES COLLABORATIVE OPPORTUNITIES FOR ME TO CONTRIBUTE TO MATTERS THAT ARE IMPORTANT TO MY JOB 5 PERCENT SINCE 2017. IT SHOWS THAT PEOPLE ARE TALKING TO EACH OTHER WHICH GOES BACK TO QUESTION 11 AND QUESTION 5 WHERE THERE IS INTERACTION GOING ON WITH THE PEERS BETWEEN SUPERVISORS AND EMPLOYEES IN MANY CATEGORIES.

NEXT SLIDE PLEASE. MY IMMEDIATE SUPERVISOR

[01:35:05]

EFFECTIVELY LEADS OUR TEAM HERE THIS IS UP 8 PERCENT SINCE 2017. GOOD OUTCOME I THINK THIS MAY GO BACK TO NOW WE ARE PROMOTING FROM WITHIN SO WE ARE DEVELOPING FROM WITHIN AND THOSE INDIVIDUALS HAVE GROWN AND LEARNED HOW TO DO A GOOD JOB WITHIN THEIR WORK GROUP.

NEXT SLIDE PLEASE? QUESTION 17.

MY COWORKERS AND I ARE ON AN EFFECTIVE TEAM.

IT'S PRETTY LEVEL THROUGHOUT THE LAST FOUR SURVEYS.

NEXT SLIDE PLEASE? MY TEAM AND I ARE ENCOURAGED TO FIND BETTER EFFICIENT WAYS TO COMPLETE OUR JOBS.

THIS ONE IS UP FAIRLY SIGNIFICANTLY BY 8 PERCENT.

I DO THINK THIS SHOWS THAT THE TEAMS ARE BEING MORE COHESIVE AND WE ARE LISTENING TO STAFF ABOUT HOW TO GET THINGS DONE AND UTILIZING RESOURCES AVAILABLE.

MAYBE A BYPRODUCT OF THE PANDEMIC WHERE WE HAD TO SPLIT UP INTO GROUPS AND WE HAD TO FIGURE OUT HOW WE WERE GOING TO GET THE SAME JOB DONE BUT NOT DOING IT BY RIDING IN THE SAME VEHICLE OR GOING TO THE SAME LOCATION TO MAKE SURE THE PEOPLE ARE SAFE. NEXT SLIDE PLEASE? QUESTION 19. AND EMPOWERS ME TO DO MY JOB TO THE BEST OF MY ABILITIES WHICH IS CONSISTENT THROUGHOUT THE LAST FOUR SURVEYS. NEXT SLIDE PLEASE? I WOULD RECOMMEND WORKING AT THE CITY OF ROWLETT TO OTHERS.

THIS HAS BEEN FAIRLY CONSISTENT THROUGHOUT TIME BUT IT WAS DOWN A LITTLE BIT BUT STILL, 87 PERCENT.

SOMEWHERE AROUND 260 OR 70 OF THOSE EMPLOYEES WHO RESPONDED TO THE SURVEY, THEY WOULD RECOMMEND ROWLETT.

IT IS NOT VERY MANY THAT WOULDN'T RECOMMEND ROWLETT.

I THINK THAT WE ARE DOING A VERY GOOD JOB, OVERALL.

NEXT SLIDE PLEASE? WESTERN 21.

MY JOB IS IMPORTANT TO THE CITY'S MISSION AND THAT'S FAIRLY CONSISTENT THROUGHOUT THE TIME THAT WE HAVE DONE IT.

NEXT SLIDE PLEASE? QUESTION 22.

MY JOB IS IMPORTANT TO MY DEPARTMENTS MISSION STAYING FAIRLY CONSISTENT THROUGHOUT THE CITY.

PLEASE THE CITY IS COMMITTED TO PROVIDING A POSITIVE WORK ENVIRONMENT STAYING CONSISTENT THROUGHOUT THE LAST FOUR SURVEYS. I THINK THAT THE NEXT STEP HERE WE ARE LIKELY GOING TO FIND IN SOME OF THE QUESTIONS THAT THE FACILITIES ARE CHALLENGED. WE KNOW THAT.

IF WE IMPROVE THE WORK ENVIRONMENT, HOPEFULLY WITHIN THE LOAN NEXT THREE YEARS LIKE RETROFITTING AND WORKING TOWARDS CON SOURCES, THAT WOULD BE THAT.

NEXT SLIDE PLEASE. I FEEL I AM IMPORTANT TO THE SUCCESS OF THE CITY FAIRLY CONSISTENT THROUGHOUT DOWN A TINY BIT. I'M NOT SURE WHY BUT IT IS PRETTY CONSISTENT. NEXT SLIDE PLEASE? I FEEL I AM IMPORTANT TO THE SUCCESS OF MY DEPARTMENT.

THIS SCORE IS UP A TINGE. MAYBE DURING THE PANDEMIC THEY WORKED HARD TOGETHER AND A FEW MORE PEOPLE REALIZE THAT AS WE LEARN HOW TO NAVIGATE THROUGH THE LAST 12 MONTHS THERE ARE TEAMS THAT GOT CLOSER AND MORE COHESIVE.

NEXT SLIDE PLEASE QUESTION 26. HIS IS WHERE WE GET OFF INTO SOME OF THE DIFFERENT VARIATIONS OF QUESTIONS P THIS ONE IS I AM CONSIDERING LEAVING THE CITY OF ROWLETT IN THE NEXT 12 MONTHS. 15 PERCENT OF THE INDIVIDUAL SAID YES. 85 PERCENT SAID NO.

THAT GOES BACK I WOULD RECOMMEND THE CITY OF ROWLETT TO MY EMPLOYEES THAT CONSISTENTLY GOES TOGETHER.

THIS IS IMPROVED BY 7 PERCENT FROM 2017 AND THIS IS GOOD.

NEXT SLIDE PLEASE? THIS IS IF I SELECTED THAT I AM THINKING OF LEAVING THE CITY OF ROWLETT.

THE REASONS WHY THEY THOUGHT THEY WOULD LEAVE.

I KNOW OVER THE PAST SURVEYS WE HAVE GONE BACK TO SOME OF THE SAME RESPONSES. THESE ARE VERBAL RESPONSES AND SO, THIS IS THE ONE THAT THEY SELECT.

IN THIS CASE WE CAN SEE THAT THE ONE THAT IS STANDING OUT AS THE LARGEST ONE OF ALL WHICH WE WILL ADDRESS THE SITUATION LIKE WE DO EVERY YEAR WHEN THE BUDGET HITS.

[01:40:04]

IT'S FAIRLY CONSISTENT. THERE ISN'T ANYTHING HERE THAT JUMPS OUT AT ME THAT WAS DIFFERENT IN ANY OTHER YEAR.

NEXT SLIDE PLEASE. THIS IS FOR THE INDIVIDUALS THAT SAID THEY WERE NOT CONSIDERING LEAVING BUT MIGHT MAKE THEM CONSIDER LEAVING AND IT IS FAIRLY CONSISTENT.

THERE REALLY ISN'T THAT BIG OF A DIFFERENCE FROM PREVIOUS YEARS EITHER. THE PAY IS UP A LITTLE BIT RETIREMENT IS UP A LITTLE BIT AND JOBS OUT SATISFACTION MOVE BUT IS NOT THAT DIFFERENT THAN WHAT IT WAS IN THE PREVIOUS YEARS. NEXT SLIDE PLEASE? THIS IS THE FIRST NEW QUESTION. THERE ISN'T A COMPARISON TO COMPARE IT TO AND I HOPE THERE WON'T BE IN ANY YEAR.

HOW HAS THE COVID-19 PANDEMIC IMPACTED YOUR WORK ENVIRONMENT AND THE WAY YOU DO YOUR JOB? YOU CAN SEE THERE IS A FAIRLY LARGE GROUP OF PEOPLE THAT SAID NO IMPACT.

BUT, THERE IS A LARGE GROUP THAT SAID, OBVIOUSLY WE TOOK THE SAFETY INCREASE CLEANING AND PPE SERIOUSLY AND WE DID, HOPEFULLY, A GOOD JOB TO MAKE SURE THE WORK ENVIRONMENT WAS SAFE FOR THAT DURATION. MAYBE NOW IS A GOOD TIME TO SAY THAT WE HAVE NOT AND I'M GOING TO KNOCK ON WOOD HAVE NOT HAD A CITY EMPLOYEE COVID CASE NOW SINCE THE BEGINNING OF MARCH.

THE LAST PERSON WHO CAME BACK TO WORK ON MARCH 3 AND THERE HAS NOT BEEN AN INCIDENT WHERE ANYONE HAS BEEN DISRUPTED, KNOCKING ON WOOD NOW FOR 13 DAYS.

HOPEFULLY THAT HAS BEEN A RESULT OF ALL PUBLIC SAFETY BEING ALLOWED TO GET VACCINATIONS AND IT IS STARTING TO SPREAD THROUGH OTHER INDIVIDUALS WHO FALL THROUGH THOSE CATEGORIES. YOU CAN SEE THE OTHER ITEMS SO IN PERSON INTERACTION AND IT BECAME REALLY IMPORTANT FOR US TO DO A BETTER JOB AT THAT. BEING FLEXIBLE WITH PEOPLE MADE AN IMPACT AND YOU CAN SEE STRESS AND NERVOUSNESS, THERE WERE SOME PEOPLE THAT WERE REALLY CONCERNED ABOUT THE IMPACT OF COVID GOING FORWARD. NEXT SLIDE PLEASE.

SECOND QUESTION THAT WE ASKED, HOW CAN THE CITY OR WHAT CAN THE CITY DO TO IMPROVE YOUR WORK ENVIRONMENT AS WE WORK THROUGH THE PANDEMIC? THESE ARE 300 OR PLUS COMMENTS THAT AGGREGATED AND YOU CAN SEE THE VERY LARGEST ONE IS ALL GOOD. ALL GOOD MEANS WE HAD.

WITH MOST PEOPLE THERE WARRANTS OR THEY WERE AT A POINT WHERE THEY WERE OVERLY CONCERNED OR THEY DIDN'T HAVE A SPECIFIC ANSWER ABOUT WHAT WE COULD DO DIFFERENTLY.

THE PAY ALWAYS COMES UP, THE PAY RESOURCES, THE SAFETY BEING, TO PROCEED WITH EMPLOYEE HELP, CONTINUED FLEXIBLE SCHEDULES AND TELEWORK. AS THINGS GO ON I THINK PEOPLE WOULD LIKE TO HAVE SOME FLEXIBILITY TO DO THAT EVEN PAST THE PANDEMIC TIME. YOU CAN SEE THAT THE OTHERS, THERE WERE A FEW THINGS LIKE VACCINATIONS TO IMPROVE.

IF THAT COULD OPEN BACK UP AND NO MORE MASKS.

I THINK PEOPLE ARE GETTING TIRED OF HAVING TO WEAR A MASK.

NEXT SLIDE PLEASE? WESTERN 31 IS BACK WITH THE QUESTIONS THAT WE HAD USED. IF YOU COULD CHANGE ONE THING ABOUT THE CITY WHAT WOULD IT BE? THESE WERE AGGREGATED BY OUR STAFF HERE.

YOU CAN SEE WHERE THEY FALL. THE ONE THAT JUMPED OUT FOR ME I THINK IT CONCERNS ME JUST A LITTLE BIT WAS LEADERSHIP.

I'M NOT SURE WHY THAT JUMPED OUT SINCE SOME OF THE PREVIOUS SLIDES CLEARLY INDICATED THAT WE WERE DOING A BETTER JOB OF COMMUNICATING GOOD DOING A BETTER JOB OF INTERACTING AT LEAST WITH THE DIRECT SUPERVISOR.

THAT WHEN JUMPED OUT AT ME A LITTLE BIT.

PAY IS WHERE IT WAS, FACILITIES IS WHERE IT WAS AND ADDITIONAL PERSONNEL HAS DROPPED. WE HAVE ADDED STAFF ESPECIALLY IN PUBLIC SAFETY WHICH HAS HELPED A LOT OVER TIME.

MOST OF IT IS CONSISTENT BUT THAT ONE JUMP UP WITH SOMETHING WE WILL ADDRESS. NEXT SLIDE NEXT QUESTION PLEASE. WHAT WAS THE BEST PART ABOUT

[01:45:02]

WORKING IN YOUR DEPARTMENT AND THIS IS CONSISTENT AND IT'S COWORKERS.HEN DINGBAT HAS IMPROVED THAT I LIKE IS TRUST WITH SUPERVISORS AND THAT 16 PERCENT WHERE IT WAS LESS THAN THAT. WITH COVID WE HAD TO TRUST EACH OTHER TO DO A BETTER JOB TO COMMUNICATE AND GET THE JOB DONE WHEN THEY NEEDED TO AND THAT WENT UP.

BUT OTHERWISE IT FLOWS OUT THE SAME AS IT HAS THE LAST COUPLE OF YEARS. NEXT SLIDE PLEASE? WHAT IS THE BEST THING ABOUT WORKING FOR THE CITY? BACK TO COWORKERS. ONE THING THAT JUMPED UP HERE FOR ME WAS WORK ENVIRONMENT AND FEELING APPRECIATED WENT UP 16 PERCENT. THAT I REALLY LIKE SEEING BECAUSE THAT MEANS THAT WE ARE INTERACTING BETTER WITH PEOPLE AND GIVING THEM AN OPPORTUNITY TO DO WHAT THEY NEED TO DO TO FEEL SAFE DURING THIS LAST YEAR.

THAT WHEN WAS A GOOD INCREASE, FOR SURE. DEFINITELY LIKE SEEING THAT. NEXT SLIDE PLEASE? PLEASE INSERT ANY COMMENTS OR SUGGESTIONS FOR IMPROVEMENT.

FAIRLY CONSISTENT. STILL BACK TO PAY.

FACILITIES AND EQUIPMENT WERE INCREASED A LITTLE BIT.

LEADERSHIP IS THERE AGAIN AND I KNOW WE WILL HAVE TO ADDRESS EXACTLY WHAT THAT MEANS. I LIKE TO SEE COMMUNICATION, NOT FEELING APPRECIATED IS THERE.

I KNOW WE HAD THE OTHER ONE WHERE SAID THEY WERE APPRECIATED SO WERE STILL GOING TO BE CHALLENGED BY THAT IT'S NOT GOING TO BE AS MUCH AS IT WAS IN A PREVIOUS YEAR.

YOU CAN SEE THE OTHER ITEMS, POLICY, ADDITIONAL PERSONNEL, PROACTIVE APPROACH, FAIRLY COMMON APPROACH AND THE SAME KIND OF STUFF. PAY IS THERE ONCE AGAIN AND I KNOW THAT WE WILL BE SEEING THAT.

THAT WAS MY LAST SLIDE. A COUPLE OF ITEMS. TOMORROW, I WILL SEND COUNSEL ALL OF THE COMMENTS FROM ALL OF THE QUESTIONS AND ALL OF THE COMMENTS THAT WE USED TO AGGREGATE AND COME UP WITH THE SLIDES AT THE END SO YOU WILL BE ABLE TO SEE IT. WE WILL GET DEPARTMENTS THEIR RESULTS FOR THE NEXT COUPLE OF WEEKS AS WE CARVE THOSE OUT AND THEN I WILL BE GOING OVER THAT IN EARLY APRIL SO THAT EVERY DEPARTMENT KNOWS WHAT THEIR STUFF IS AND WE ALL KNOW WHAT OUR MISSION IS TO TRY TO IMPROVE THE THINGS THAT WE CAN IMPROVE BOTH ACROSS THE CITY AND DEPARTMENT.

LAST SLIDE. OPEN TO ANY QUESTIONS YOU MAY HAVE. COMMENTS? THANK YOU FOR THE OPPORTUNITY TO BRING THIS TODAY.

IT IS NICE THAT IT WAS ALL, FOR THE MOST PART, POSITIVE.

>> MAYOR: THAT IS JUST INCREDIBLE IN THIS ENVIRONMENT THAT Y'ALL HAVE BEEN ABLE TO ACCOMPLISH THIS LEVEL OF JOB SATISFACTION AND EMPLOYEES FEELING LIKE THEY ARE CONNECTED AND IMPORTANT TO THE MISSION. I CAN'T COMMEND YOU ALL ENOUGH.

THE LEADERSHIP THROUGHOUT THE ORGANIZATION TO BE ABLE TO ACCOMPLISH THAT. SO, THANK YOU.

THERE'S ALWAYS ROOM FOR IMPROVEMENT BUT Y'ALL COULD'VE TAKEN A HUGE DIVE THIS YEAR AND IT WOULD HAVE BEEN UNDERSTANDABLE AND YOU DIDN'T. NOT ONLY DID YOU NOT TAKE A DIVE BUT YOU IMPROVED IN SO MANY AREAS WHAT ARE YOU GOING TO DO NEXT WOULD BE THE NEXT QUESTION AND THESE ARE AT GOOD LEVELS AND IF WE CAN MAINTAIN THIS THIS IS IMPORTANT.

>> YES IT IS. GOING FORWARD WE SHOULD FOCUS ON THE TRAINING AND DEVELOPMENT ASPECT AND TRYING TO GET BACK TO ALLOWING PEOPLE TO DO WHAT THEY NEED TO DO FOR THEIR JOB IN THE CITY TO DO THEY NEED TO DO FROM A LEADERSHIP PERSPECTIVE AND TO DEVELOP THE NEXT GROUP GOING FORWARD.

>> MAYOR: COUNCIL WOMAN BROWN? >> COUNCIL WOMAN BROWN: I WOULD SAY THERE'S NOTHING LIKE A CRISIS TO SHOW YOU WHAT YOUR STRENGTHS AND WEAKNESSES ARE. THINK IT SHOWS THE GREAT LEVEL OF COOPERATION THAT ALL OF THE PEOPLE WILL THAT STAFF OUR CITY DEPARTMENTS OPERATE IN.

YOU KNOW? I REALLY LOVE TO SEE THAT THEY ENJOY THEIR COWORKERS BECAUSE THAT IS WHEN YOU FIND OUT WHAT

[01:50:01]

YOU'VE GOT IN YOUR DEPARTMENT WHEN THE CRISIS COMES UP.

TWO PEOPLE COVER FOR EACH OTHER? DO THEY WANT TO WORK TOGETHER AND I AGREE WITH THE MAYOR.

THESE ARE TERRIFIC IMPROVEMENTS.

WE WOULD THINK THEY WERE TERRIFIC IN A NORMAL YEAR BUT HAVING GONE THROUGH THE PANDEMIC AND ALL OF THE ACCOMMODATIONS THAT EVERYONE HAD TO DO I SO APPRECIATE THE EFFORT OF ALL OF THE CITY STAFF AND THIS CRISIS HAS SHOWN US WHAT A GREAT BUNCH OF PEOPLE WE HAVE.

>> MAYOR: BRIAN, DO YOU HAVE ANY GENERAL COMMENTS?

>> COUNCIL MEMBER: I DO, MAYOR, THANK YOU.

I WANT TO TAGTEAM OFF OF WHAT MARTHA SAID.

I DO BELIEVE IT IS TRUE. WHEN IT REALLY GETS DOWN TO THESE KINDS OF SITUATION PEOPLE TRUST THEIR TEAM.

ALL THE OTHER THINGS ARE GOOD AND YOUR PAY, YOUR BENEFIT, THE LEADERSHIP FROM THE TOP AND ALL OF THE THINGS YOU ARE HEARING AND SEEING.HEN IT REALLY COMES DOWN TO AN EMERGENCY SITUATION OR A SITUATION LIKE COVID, THE FACT THAT YOUR TEAM HAS YOUR BACK AND YOU'VE GOT THEIRS IS SO VERY IMPORTANT WE SEE THAT YEAR AFTER YEAR EVEN WHEN WE SEE SOME SCORES GO UP OR DOWN A LITTLE BIT THOSE SCORES ARE GENERALLY EXTREMELY HIGH. I HAVE ALWAYS ENJOYED SEEING THAT AND WATCHING IT. I DO WANT TO SAY THIS, TOO, I WANT TO THANK OUR EMPLOYEES FOR TRUSTING THE PROCESS.

THE LAST COUPLE OF TIMES WE HAVE DONE IT WE HAVE HAD EXTREMELY HIGH RESPONSE RATES OVER 80 PERCENT.

WE WERE WORRIED ABOUT THIS YEAR PARTICULARLY BECAUSE OF COVID.

WE HAVE HEARD ALL THE ARTICLES WHERE THE SCIENTISTS AND THE DOCTORS ARE SIGNING THE LEASE SAYING THAT PEOPLE FEEL DISCONNECTED FROM WORK, LIFE, ALL KINDS OF THINGS.

IT'S ONE OF THE REASONS WHY WE DID THE VIDEO TO ENCOURAGE PEOPLE PERSONALLY TO MAKE THAT APPEAL FOR PEOPLE TO TAKE THE ASSESSMENT AND THEN I THINK THERE IS A TRUST FACTOR THAT WE WOULD DO SOMETHING WITH THE RESULTS.

I THINK I HAVE EXPLAINED TO YOU GUYS IN THE PAST WILL USUALLY DO WITH MY TEAM IS EACH DEPARTMENT IT IS GOING TO GET THEIR OWN RESULTS. IT'S ABLE TO BE SEGMENTED IN THAT REGARD. AND SOMETIMES WHAT YOU WILL FIND IS SOME DEPARTMENTS ARE CHALLENGED MORE WITH CERTAIN QUESTIONS THAN OTHERS. AND THEN WHAT I ASK OF THEM IS THAT YOU TAKE YOUR BOTTOM THREE SCORES AND OR AT LEAST YOU LOOK AT IT AND SEE WHAT YOU NEED TO DO TO IMPROVE.

I HAVE NOT YET SEEN THIS SEGMENTED REPORT FOR THIS YEAR.

I AM LOOKING FORWARD TO IT BECAUSE WITH THE IMPROVEMENTS OVER WHAT WE ARE SEEING, I THINK WE ARE DOING EXACTLY THAT. I REALLY APPRECIATE THE JOB THAT THE EXECUTIVE TEAM HAS DONE THIS YEAR AND WE HAVE FULLY ENGAGED OUR SENIOR LEADERSHIP ON A LOT OF THIS.

I THINK THEY HAVE DONE A FABULOUS JOB.

EVEN WITH THESE RESULTS I CANNOT BELIEVE WE SAW THE SCORES THAT WE DID THIS YEAR. I WILL SAY ONE MORE THING.

RICHARD MENTIONED THIS PROBABLY EVERY QUESTION.

I AM TEASING HIM A LITTLE BIT BUT I THINK HE IS ABSOLUTELY SPOT ON. BECAUSE OF COVID.

BECAUSE WE WERE NOT ABLE TO COMMUNICATE AND ENGAGE THE WAY WE NORMALLY DO, IT FORCED US TO COMMUNICATE AND ENGAGE IN DIFFERENT WAYS AND I THINK OUR EMPLOYEES APPRECIATED THE ATTEMPTS. ANYWAY, AGAIN.

>> MAYOR: JUST LIKE EVERYTHING ELSE WITH COVID, IT WILL BE INTERESTED REALLY INTERESTING TO SEE HOW THAT CARRIES FORWARD WITH THE BENEFIT OF ALL. THE QUESTION.HERE WAS SOME LEADERSHIP INCONSISTENCIES THROUGHOUT THAT AND YOU HIGHLIGHTED THAT A COUPLE OF TIMES.

WE YOU BE ABLE TO SEGMENT THAT TO ¦

>> SPEAKER: WE WILL BE ABLE TO, HOPEFULLY.

SOME OF THE QUESTIONS AND SOME OF THE GROUPINGS TOWARDS THE ENDS, IT IS DIFFICULT TO SEGMENT THAT BUT IN THE DEPARTMENTS WHERE THERE ARE LEADERSHIP COMMENTS WE WILL BE ABLE TO PULL THOSE OUT AND HOPEFULLY SEE IF THERE IS AN ISSUE IN THIS SPECIFIC AREA THAT NEEDS WORK.

>> YOU ARE RIGHT THERE ARE SOME INCONSISTENCIES THERE.

>> IS NOT AS EASY BECAUSE THE GOAL IS ANONYMITY AND WE WANT TO MAKE SURE WE ARE LOOKING AT THE BIG NUGGET AND NOT FOCUS ON TOO DEEP INTO ONE GROUP. CLEARLY IF THE LEADERSHIP STANDS OUT IN ANYONE'S APARTMENT WE WILL TRY TO MAKE SURE WE WORK WITH THAT DEPARTMENT TO SEE IF WE CAN GET

[01:55:02]

THAT CLEARED. >> THANK YOU.

I THINK WE ARE GOOD. THANK YOU FOR SHARING THAT INFORMATION AND THANK YOU FOR THE EMPLOYEES.

[3E. Discuss COVID-19 and take any necessary action. ]

>> SPEAKER: CITY COUNCIL THANK YOU FOR HAVING ME.

>> MAYOR: ALL RIGHT, WE ARE GOING TO MOVE TO 3E TO DISCUSS COVID AND TAKE ANY NECESSARY ACTION TO THIS WILL BE ANGIE.

>> SPEAKER: GOOD EVENING EVERYONE AND THANK YOU TO U TO EVERYONE THAT DID PRESENTATIONS TONIGHT AND FINISHED EARLY SO THAT WE E HAVE TIME TO DO THIS DURING THE MEETING.

WE ARE PULLING UP THE PRESENTATION.

WE ARE DOING A SECOND ONE THIS MONTH WHERE THE GOVERNOR MADE A NUMBER OF CHANGES THE DAY OF THE LAST MEETING.

WE HAVE TALKED THROUGH REOPENING PLANS FOR THE CITY AND MASK MANDATE AND SO WE ARE GOING TO COVER THAT TONIGHT.

NEXT SLIDE PLEASE. CURRENT STATUS, DALLAS COUNTY IS STILL AT THE RED LEVEL. WEEKLY CONFIRMS PROBABLE CASES HIT AN ALL-TIME HIGH ON JANUARY 9 BUT THE WEEK OF MARCH 6 WE WERE DOWN TO 1197 FOR THE WEEK. YOU CAN SEE THEY ARE RATHER SMALL THE ROWLETT DAILY CASE COUNT FROM HANNAH FROM EMERGENCY MANAGEMENT LAST NIGHT.

YOU CAN SEE THAT COUNCIL MEMBER LANING FOLLOWS THAT SAME TREND.

WE HIT THE HIGH IN JANUARY AND THEN IT HAS TAKEN A SIGNIFICANT DECREASE SENSE. NEXT SLIDE PLEASE.

VACCINATION UP DATES. THIS WAS AS OF YESTERDAY.

FOR DALLAS AND ROCKWALL COUNTY AND SPECIFICALLY GARLAND HEALTH. GARLAND HEALTH HAS VACCINATED 1000 ROWLETT RESIDENTS AND MANY OF OUR RESIDENTS WERE GETTING VACCINATED ACROSS THE METROPLEX.

NEXT SLIDE PLEASE. WE WILL HAVE A VACCINE STATION EVENT ON MARCH 25 FROM 10 A.M. TO 12:00 P.M. AT THE ROWLETT COMMUNITY CENTER. COMMISSIONER JJ COACHES OFFICE WILL HAVE STAFF AND VOLUNTEERS ON HAND TO REGISTER FOLKS TO GET THE VACCINE. THEY WILL HAVE A NUMBER OF RESOURCES AT THEIR FINGERTIPS WHERE THEY CAN REGISTER IN DALLAS COUNTY, ROCKWALL COUNTY, DALLAS HEALTH AND OTHER PLACES TO ENSURE THAT THOSE WHO DO NOT HAVE TECHNOLOGY AT THEIR FINGERTIPS AND GET REGISTERED FOR THE VACCINE.

NEXT SLIDE PLEASE NOW WE WILL TALK A LITTLE BIT ABOUT THE PRESS CONFERENCE THAT WAS HELD ON MARCH 2 AND THE REOPENING PLAN FOR ROWLETT. I MENTIONED AT THE LAST MEETING THAT GOVERNOR ABBOTT HELD A PRESS CONFERENCE AND HE RELEASED GA 34. GA 34 DOES A NUMBER OF THINGS BUT IT ALSO GETS RID OF THE MASS REQUIREMENT AND ALLOWS BUSINESSES TO REOPEN 100 PERCENT AND HAS A CAVEAT THAT A JUDGE CAN AMEND THAT IF HOSPITALIZATIONS GO ABOVE 15 PERCENT FOR 7 DAYS. NEXT SLIDE PLEASE.

OTHER THINGS WE HAVE LEARNED IN THE LAST TWO WEEKS, GA 34 REASONS SEVERAL ORDERS, THE ONE THAT ESTABLISHES THE STRIKEFORCE, GA 35 CLOSING JAILS TO VISITATION, WEARING FACE COVERINGS AND MASS GATHERINGS WITH MORE THAN 10 PEOPLE. AND THEN GA 31 WHEN HE AMENDED THE SPECIAL CONSIDERATION FOR AREAS OF HIGH HOSPITALIZATIONS REGARDING MASK. AT ONE POINT HE HAD WON IF THERE WERE OVER 20 PEOPLE IN THE COUNTY YOU HAD TO WEAR A MASK. AND THEN, GA 32 REOPENING BUSINESSES TO 35 PERCENT. IT DID NOT SUPERSEDE GA 10 OR 13. THAT REQUIRES HOSPITALS TO CONTINUE TO REQUIRE CAPACITY NUMBERS AND IS RELATING TO JAILS WITH COVID NUMBERS INSIDE THE JAIL.

GA 34 HAS A CAVEAT THAT STATES NOTHING IN THIS EXECUTIVE ORDER PRECLUDES BUSINESSES OR OTHER ESTABLISHMENT REQUIRING EMPLOYERS AND CUSTOMERS WITH HYGIENE MEASURES INCLUDING WEARING MASKS. THIS IS NOT FOR BUSINESSES AND OPERATIONS TO DECIDE HOW THEY MOVE FORWARD AND IF THEY REQUIRE MASKS INSIDE THE ESTABLISHMENTS.

NEXT SLIDE PLEASE. THE OPEN MEETING ACT PROVISION IS IN EFFECT UNTIL IT IS TERMINATED BY THE OFFICER OF THE OFFICE OF THE GOVERNOR. THAT IS WHAT ALLOWS COUNSEL TO CONTINUE TO MEET VIA HYBRID OR ZOOM IN THE BOARDS AND COMMISSIONS TO MEET AND THAT DISASTER DECLARATION WAS RENEWED ON MARCH 6 AND FOR THE TIME BEING WE EXPECT THAT TO CONTINUE. NEXT SLIDE PLEASE? THIS BROUGHT ABOUT THE CITY OF ROWLETT TO RECONSIDER THEIR PLAN. HE HAD SIMILAR CONVERSATIONS BACK IN OCTOBER. THAT DID SLOW DOWN AND THEN WE

[02:00:04]

HAD TO COME BACK TO THE DRAWING BOARD AND SLOW THINGS DOWN A LITTLE BIT. THE CDC DOES CONTINUE TO RECOMMEND WEARING MASKS, WASHING HANDS AND KEEPING OUR DISTANCE AND THAT SIX FOOT BARRIER OF PHYSICAL DISTANCE AND AS WE MAKE DECISIONS ON FURTHER REOPENING IN ROWLETT WE WILL CONTINUE TO MONITOR THE RECOMMENDATIONS OF THE CDC AND MONITOR CASE COUNTS IN DALLAS COUNTY AND THE ROWLETT OFFICE OF EMERGENCY MANAGEMENT. THE NEXT FEW SLIDES WE WILL WALK THROUGH THE PLANS FOR THE STAFFING FACILITY IN THE NEXT 90 DAYS AND THE COURTS WILL CONTINUE TO FOLLOW THE OFFICE OF COURTROOM MINISTRATION AND SUPREME COURT GUIDELINES AND REOPENING AND MASK WEARING. THE WEARING OF MASKS WILL BE ENFORCED. THOSE CHOOSING NOT TO FOLLOW PROTOCOL WILL BE ASKED TO LEAVE THE FACILITY.

WHERE NECESSARY THE POLICE DEPARTMENT WILL BE CONTACTED IF THE PATRON CONTINUES TO NOT FOLLOW FACILITY RULES AND THE PATRON CAN BE ISSUED A TRESPASS CITATION.

THIS IS FOR ANY FACILITY RULE THAT WE HAVE IN OUR CITY OF ROWLETT FACILITIES. NEXT SLIDE PLEASE LAURA.

SOME UPCOMING EVENTS. ONE OF THE GREAT THINGS WE STARTED YESTERDAY WE HAD OUR FIRST OUTSIDE OUTDOOR EVENTS SINCE LAST OCTOBER, LUNCH ON THE LAWN.

DOES CONTINUE EVERY MONDAY, MARCH 15 THROUGH APRIL 19.

THEY RUN 11:00 TO 2:00. IT WAS GREAT TO SEE SOME FOLKS OUT. A LOT OF PEOPLE HAD ON THEIR MASKS AND WE ARE ABLE TO VISIT AND SOCIAL DISTANT.

WE WILL BE HAVING A MODIFIED EASTER EXTRAVAGANZA.

PARKS AND RECREATION STAFF WILL EGG YOUR YARD WITH PLASTIC EGGS. ON MARCH 27 WE ASK YOU TO REGISTER FOR THAT IN ADVANCE. WE ARE ONLY DOING IT FOR CITY RESIDENTS. THE STAFF WELCOME OUT ON MARCH 27 AND SPREAD EGGS ALL OVER THE FRONT YARD FOR THE KIDS TO HUNT AFTER IT'S BEEN DONE. IN APRIL WE WILL BRING BACK THE KID FISH AND THE PUPPY WILL LOSE A AND THEN THE ROWLETT CARDBOARD BOAT REGATTA. KEEP IN MIND MOST OF THESE WILL HAVE A SOCIAL DISTANCING PROTOCOL IN PLACE.

FOR THE REMAINDER OF MARCH WE HAVE A COUPLE MORE WEEKS.

WE ARE GOING TO RECOMMEND OPERATING AT STATUS QUO.

THAT INCLUDES REQUIRING MASKS FOR EMPLOYEES AND VISITORS FOR ALL FACILITIES AND OFFICES. WE WILL CONTINUE TO DO TEMPERATURE CHECKS AT THE DOORS AT THE ROWLETT CENTER AND THE LIBRARY. WE WILL BEGIN SOME SOCIAL DISTANCE EVENTS SUCH AS MUCH ON THE LAWN WHICH STARTED YESTERDAY. CITY COUNCIL WILL START AT A HYBRID FORMAT.LL OTHER BOARDS AND COMMISSIONS WILL MEET VIRTUALLY. WE DO NOT HAVE THE CAPACITY FOR THOSE BOARDS AND COMMISSIONS TO MEET IN A HYBRID FORMAT.

WE WILL BEGIN SOME ATHLETIC PROGRAMMING IN SPRING OF 2021.

SOCCER, YOUTH BASEBALL, SOME OF THE SPORTS THAT ARE OUTDOORS AND DO HAVE SOME MEASURE OF SOCIAL DISTANCING FOR THE KIDS.

NEXT SLIDE PLEASE? MID APRIL WE WILL START A MODERATE TO AGGRESSIVE REOPENING SCHEDULE OF CITY FACILITIES FROM APRIL ONE TO JUNE ONE.

IN APRIL WE WILL STILL REQUIRE MASKS AT CITY FACILITIES AND WE WILL ELIMINATE THE TEMPERATURE CHECK AT FACILITY ENTRYWAYS.

IN-HOUSE STAFFING RECONSTITUTION DECISIONS WILL CONTINUE TO BE MADE BY THE DIRECTORS WHICH IS HOW WE ARE HANDLING THAT NOW. PARKS AND RECREATION TEMPERATURES ARE WARMING UP AND WE WILL ELIMINATE THE DAILY PLAYGROUND DISINFECTION WHICH WE HAVE CONTINUE TO DO SINCE LAST MARCH. WE WILL INCREASE THE CAPACITY OF THE RCC AMENITIES TO 75 PERCENT AND WE WILL CONTINUE TO MAKE APPOINTMENTS FOR THOSE AND MONITOR CROWDS.

WE WILL INCLUDE THE FITNESS ROOM, THE GYM, WALKING TRACK TO 75 PERCENT. WE WILL BEGIN TO OFFER IN DOOR PROGRAMMING AND EVENTS FOR ALL AGES WHERE WE CAN DO SOCIAL DISTANCING AND WE WILL CONTINUE TO FOLLOW THE SAFETY PROTOCOLS SINCE THEY ARE INDOORS. WE WILL BEGIN TO OFFER OUTDOOR

[02:05:03]

PROGRAMMING AS WELL AND BRING BACK SOME OUTDOOR FITNESS CAMPS AND ARCHERY AND DIFFERENT THINGS HELD OUTDOOR.

THEN BEGAN TO RESUME THE OUTDOOR FACILITY RENTALS AT 50 PERCENT. PART PAVILION AND ANYTHING THAT IS HELD OUTDOOR. OUR PARK PAVILIONS PARK RESERVATIONS AND BEGIN TO BRING THOSE BACK ONLINE.

WE HAVE NOT BEEN TAKING THOSE RESERVATIONS AND AT 50 PERCENT CAPACITY. THE ROWLETT LIBRARY HAS A 50 PERCENT LIMIT FOR ANY TIME FOR 30 MINUTES AND THEY WILL INCREASE THAT T275 PEOPLE AND A A LIMIT OF 30 MINUTES.

THEY WILL CONTINUE THEIR SANITIZING AS WELL.HEY Y ARE QUARANTINING AND I THOUGHT THAT WORD WOULD GET EASIER TO SAY BUT THEY WILL CONTINUE THAT. HEY WILL CONTINUE THERE IN PERSON GED PROGRAMS THOSE CONTINUE TO BE SMALLER PROGRAMS WITH ONE VOLUNTEER.HEY WILL OPEN THEIR CAFC) AREA BUT NOT ALLOW FOOD AT THIS TIME. BECAUSE WE ARE RECOMMENDING KEEPING THE MASK REQUIREMENT IF THEY ALLOW FOOD THAT REQUIRES PEOPLE TO TAKE THE MASK OFF. THEY WILL REOPEN IT BUT IT'S REALLY MORE FOR THE SEATING AND THEY WILL ADD ADDITIONAL COMPUTERS. THEY ARE IN THE PROCESS OF PROVIDING PLEXIGLAS AT ALL OF THEIR COMPUTER STATION SO THEY WILL HAVE TWO ADDITIONAL OPEN AREAS.

IN MAY WE WILL CONTINUE TO REQUIRE MASKS AT CITY FACILITIES. AGAIN CONTINUING TO WATCH THE NUMBERS. ALL STAFF WILL RETURN TO IN STAFF AND EVALUATE OUR SUMMER EVENTS FOR JUNE, JULY AND AUGUST FOR THINGS LIKE FIREWORKS AND THE DIFFERENT EVENTS THAT WE DO THROUGHOUT THE SUMMER.

WE WILL INCREASE OUR INDOOR PFACILITY RESERVATIONS TO 50 PERCENT AND THAT IS THE COMMUNITY CENTER AND INCREASE OUR OUTDOOR FACILITY TO THE 75 PERCENT MARK.

THE LIBRARY WILL CAN REALLY INCREASE THEIR CAPACITY INDOORS AND THEIR FULL CAPACITY IS 150, HALF OF THAT.

THEY WILL CONTINUE THEIR SELF ACCESS STATIONS AND THE CATALOG WILL GO TO A COMPUTERS. THEY WILL HOPEFULLY OPEN THEIR STUDY ROOMS BACKUP AND TAKE OUT SOME MORE OF THEIR FURNITURE.

AS YOU KNOW ROWLETT COMMUNITY CENTER AND PUBLIC LIBRARY HOLDS MOST OF THEIR SERVICES OUT OF THE COMMON AREAS TO HELP WITH THE SOCIAL DISTANCING AND PHYSICAL DISTANCING THEY WILL PUT THAT BACK OUT AND GET SOME LIMITED PROGRAMMING.

WE HOPE TO OPEN THE WET ZONE ON MAY 15 AND WE WILL OPEN IT IN MAY AT THE 75 PERCENT CAPACITY AND THAT'S HOW WE RAN IT LAST SUMMER. THAT WILL AT LEAST ALLOW A SLOW START TO A FULL SUMMER WHEN THE KIDS GET OUT OF SCHOOL.

NEXT SLIDE PLEASE? IN JUNE WE WILL CONTINUE TO MONITOR WHETHER OR NOT MASKS ARE REQUIRED AT FACILITIES AND BEGIN TO PLAN FOR A RETURN OF COUNSEL AND BOARDS AND COMMISSIONS TO IN PERSON MEETINGS BASED ON WHERE THE NUMBERS ARE. WE PLAN TO OPEN THE COMMUNITY CENTER AT 100 PERCENT AND ELIMINATE THE RESERVATION SYSTEM AND WE WILL BEGIN TO OFFER MORE BASKETBALL AND VOLLEYBALL LEAGUES WITH STRICT GUIDELINES THAT THE TEAM HAS PUT TOGETHER. WE HAVE SOME VERY STRICT GUIDELINES TO CONTINUE TO MONITOR THOSE EXPORTS THAT ARE MORE HIGH CONTACT AND INCREASE THE INDOOR FACILITY RESERVATIONS, OUTDOOR FACILITY RESERVATIONS AND BEGIN TO RESUME NORMAL PROGRAMMING AND EVENTS FOR ALL AGES BASED ON NUMBERS THAT COULD STILL INCLUDE SMALLER REGISTRATION NUMBERS THAN WE HAD IN THE PAST BUT GETTING BACK TO THE BUSINESS AS USUAL AT THE COMMUNITY CENTER.

THEY WILL PUT OUT THEIR FURNITURE AND BEGIN IN PERSON PROGRAMMING LIKE SUMMER READING PROGRAM AND BEGIN HOW TO DO PRESCHOOL STORYTIME AND SUMMER READING.

HOPEFULLY THE WET ZONE WILL REOPEN AS NORMAL AND I THANKFUL KIDS GET OUT IN JUNE 8. IT WILL ALLOW SOME HOME LESSONS AND ALLOW PARTIES AND WE CANNOT LIMIT CAPACITY BASED ON A CERTAIN KIND OF GROUP BUT HALEY'S HUNGER HUT WHERE WE DO SOME PREPACKAGED AND COOKED FOOD PROBABLY THIS SUMMER WE WILL FOCUS ON PREPACKAGED ITEMS THAT CAN BE A GRAB AND GO PHILOSOPHY. NEXT SLIDE LAURA.

I AM HERE IF YOU HAVE ANY QUESTIONS.

I KNOW THAT WAS A TON OF INFORMATION IN A VERY SHORT PERIOD OF TIME BUT I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY

HAVE. >> MAYOR: THAT WAS A VERY COMPREHENSIVE PLAN. VERY WELL-THOUGHT-OUT AND FLEXIBLE FOR FUTURE ADJUSTMENTS AS THE PANDEMIC GOES, I WOULD

[02:10:09]

ASSUME. >> SPEAKER: YES MA'AM, OF COURSE. THE TEAM DID A GREAT JOB IT WAS ALL HANDS ON DECK TO SEE HOW WE MOVE FORWARD WITH STILL A LOT

OF UNKNOWNS. >> MAYOR: WE HAVE TO HAVE A PATH AND IT IS A GOOD START. I HAD ONE QUESTION IN IT'S IN REGARDS TO THE RCC STARTING UP PROGRAMMING AGAIN.

WE WILL START PROGRAMMING AT ALL AGES AS LONG AS WE CAN MAINTAIN SOCIAL DISTANCING AND SAFETY PROTOCOLS.

I THINK I AM REITERATING THAT CORRECTLY.

I AM PARTICULARLY CONCERNED ABOUT THE SENIOR PROGRAMMING BECAUSE IT WAS SO, IS SO IMPORTANT TO OUR COMMUNITY AND SENIOR POPULATION. THOSE AREN'T FAMILY UNITS PER SE. THOSE ARE INDIVIDUAL SENIORS COMING IN. WHAT DOES THAT MEAN AS LONG AS YOU CAN MAINTAIN SOCIAL DISTANCING? FROM A PRACTICAL STANDPOINT, CAN WE OPEN UP SENIOR PROGRAMMING? ARE THERE GOING TO BE SO MANY RESTRICTIONS ON IT BECAUSE OF SOCIAL DISTANCING IT WILL BE

DIFFICULT? >> SPEAKER: MAYER, SOME OF THE THINGS THAT WE TALKED ABOUT, STUFF LIKE SENIOR EXERCISE.

THEY CAN BE IN A GYM, THEY CAN BE SPREAD OUT TO PARTICIPATE IN ACTIVITY, WE HAVE CREATED A VARIETY.

SOME OF THOSE CLASSES WHERE WE MAY BE ABLE TO DO AND GO BUT NOT DOUGHNUTS. WHERE THE FOOD MIGHT PRESENT ADDITIONAL CHALLENGES FOR SOCIAL DISTANCING DOESN'T MEAN THAT WE CAN'T GO IN ROOM A AND B, WE COULDN'T PUT PEOPLE IN A ROOM TO DO BINGO. THERE ARE SOME PROGRAMS THAT WE COULD BRING BACK ONLINE WE HAVE CONTROL OF A NUMBER OF PEOPLE IN THE DISTANCE EIGHT PEOPLE WHERE, THEY MAY BE A LITTLE BIT ALTERED BUT WE CAN START OFFERING THOSE.

>> MAYOR: IS SOMETHING THAT WE HAVE TO WATCH VERY CAREFULLY.

THERE'S DISCUSSION AT THE CDC IS IT 60 OR THREE FEET? IF YOU ARE VACCINATED IS ONE THING AND IF YOU'RE NOT IT'S ANOTHER. THERE ARE ALL KINDS OF SOCIAL IMPLICATIONS ON THAT DISCUSSION THAT I DON'T THINK WE WILL ENTERTAIN TODAY. I JUST, WE HAVE TO DO WHATEVER WE POSSIBLY CAN TO GET THE PROGRAMMING BACK IN PLACE.

I BELIEVE MANY OF OUR SENIORS ARE VACCINATED BUT I KNOW THAT MOST OF ARTIST IN SENIORS CAN MAKE THEIR OWN DECISION ABOUT THIS. WE HAVE A RESPONSIBILITY TO DO

IT SAFELY. >> COUNCIL MEMBER: MAYER, IF YOU DON'T MIND I WOULD LIKE TO MAKE A COMMENT.

FIRST OFF ONE OF THE MOST ISOLATED GROUPS OF PEOPLE WE HAVE IN THE COMMUNITY ARE OUR SENIORS AND I AM TALKING WORLDWIDE. THIS HAS BEEN ONE OF THE THINGS BECAUSE FROM THE VERY BEGINNING WE WERE THE MOST EXPOSED, MOST VULNERABLE AND EARLY ON AT LEAST, THE ONES MOST LIKELY TO CATCH COVID AND HAVE SERIOUS, SERIOUS CONSEQUENCES TO IT.

SO WHAT IS REALLY GOOD ABOUT THIS IS THE VACCINE AND IF I GOT THIS NUMBER RIGHT ON THE NEWS THE OTHER NIGHT WE, THE UNITED STATES HAS VACCINATED 100 MILLION PEOPLE ALREADY.

THAT IS AN EXTRAORDINARY NUMBER.

YOU WOULD THINK THAT WOULD BE A HARD ENOUGH NUMBER TO ACCOMPLISH AND WHEN YOU'RE MUCH LESS IN JUST A COUPLE MONTHS.

THE POINTS WITH THE PHASES, PARTICULARLY 1B HAS GOTTEN A LOT OF THE SENIORS BUT I THINK YOU ARE ABSOLUTELY RIGHT.

OUR SENIORS CAN MAKE DECISIONS FOR THEMSELVES AND WHAT WE ARE SEEING IS NOW IT IS TIME TO INTRODUCE PROGRAMS AGAIN, FIGURE OUT WHAT IS SAFE, WHAT KEEPS THEM ACTIVE AND ENGAGED.

WILL TELL YOU, TALKING TO AARON AND ANGE ABOUT THE POSSIBILITIES, I THINK THE LIMITATIONS THAT WE MAY PUT ON IT WILL BE FOR A SHORT PERIOD OF TIME.

AGAIN AS WE RAMP BACK UP WE WILL DO THINGS IN APRIL BUT IN MAY WE CAN DO THINGS BUT IN MAY EVEN MORE.

THAT'S AND WE CAN EASE BACK INTO THE PROGRAM.

>> MAYOR: SOMETHING ELSE THAT JUST WENT THROUGH MY MIND AS YOU ARE PRESENTING ANGIE, YOU KNOW, WE WILL ALL BE SO THANKFUL WHEN WE CAN GET BACK TO OUR COMMUNITY EVENTS.

LUNCH ON THE LAWN ON MONDAY WAS A TESTAMENT TO THE PENT-UP

[02:15:01]

DEMAND OF PEOPLE WANTING TO SOCIALIZE AND SEE OTHER PEOPLE IN OUR COMMUNITY. I THANK YOU HAVE A REAL OPPORTUNITY OVER THE NEXT SEVERAL MONTHS, QUARTERS AND YEAR TO REINVENT SOME THINGS. AND PROVIDE AN EVEN GREATER OPPORTUNITY FOR OUR RESIDENTS. THE THINGS THAT YOU ARE BRINGING BACK ARE REALLY IMPORTANT BUT I WOULD ENCOURAGE EVERYONE TO THINK BIG AND SEE HOW WE CAN HELP OUR COMMUNITY

EVEN MORE. >> COUNCIL MEMBER: ABSOLUTELY.

>> MAYOR: ANY OTHER COMMENTS OR QUESTIONS? OKAY. THANK YOU VERY MUCH.

LET'S TAKE A LOOK AT OUR CONSENT AGENDA.IRST OF ALL DOES ANYONE HAVE ANYTHING THEY WANT REMOVED FOR ADDITIONAL CONSIDERATION? I HAVE SO MANY DIFFERENT PLACES TO LOOK NOW.

I HAVE A COUPLE QUESTIONS ABOUT A COUPLE OF ITEMS DOES ANYONE ELSE BEFORE I TAKE MY QUESTIONS? I AM GOING TO ASK MY QUESTION. 7B THE DESIGN WORK FOR THE RIGHT HAND TURN LANES. IS GARY ON? THERE HE IS. MY QUESTION IS, WHY ARE THESE TWO FIRST? WHAT IS THE CRITERIA WE USED?

I CANNOT REMEMBER, I APOLOGIZE. >> SPEAKER: WHEN WE TALKED IN NOVEMBER AND WE ADDED THE TWO LANES IN WE PRIORITIZE THEM AS THE FOURTH AND 5TH.E'VE ALREADY GIVEN OUT THE FIRST

THREE TO REZONE. >> MAYOR: WE PRIORITIZE THEM? THAT'S WHAT I WAS THINKING BUT I COULDN'T REMEMBER FOR SURE.

I REMEMBER NOW. >> SPEAKER: WE GAVE A LIST OF PRIORITIES BY THE CONSULTANT AND THEN YOU WANTED TO ADD THE TWO IN AND ONE OF THEM, THEY ARE 4 AND 5.

>> MAYOR: MY NEXT QUESTION IS 7H THE SCREENING WALL CONTRACT.

I THINK WHEN I AM READING THAT IN THE PACKET YOU ARE MAKING SOME GENERAL PRICING DECISIONS BASED ON PAST WORK.

BUT, DO YOU HAVE A PLAN IN PLACE YET OF WHAT IS FIRST, 2ND

AND 3RD OF THIS REPAIR WORK? >> SPEAKER: THE SCREENING WALLS REPAIRS ARE AS NEEDED BASIS. WE BID IT ON QUANTITY.

WE HAVE TO HAVE A VENDOR IN PLACE.

WE HAVE SOME FACILITIES THAT NEED WALLS AROUND THE SECURED AREA BECAUSE OF MANDATE. HAT'S ANOTHER REASON WE HAVE A VENDOR IN PLACE. WE DO NOT HAVE SPECIFIC PROJECTS EXCEPT FOR SUBDIVISIONS ON MILLER THAT WE DID PHASE ONE AND LAST YEAR WE NEEDED TO FINISH PHASE 2. THE REST OF THE FUNDS ARE FOR WALLS THAT MAY HAVE BEEN HIT BY

VEHICLES OR DEGRADATION. >> MAYOR: I'M A LITTLE CONFUSED BY WE HAVE REQUIREMENTS TO SCREEN SOME STUFF.

THAT COMES OUT OF THIS FUND? >> COUNCIL MEMBER: IF WE MAKE SCREENING WALLS, YES. IF A VEHICLE RUNS INTO A SCREENING WALL WE REPLACE IT. FOUNDATIONS, WE REPLACE IT BUT TO ANSWER THE QUESTION SPECIFICALLY IF WE HAVE A WASTEWATER FACILITY I GUESS I MISSPOKE ON THAT BUT WE GET RID OF OR WE ARE REIMBURSED FROM THE INSURANCE BY THE VEHICLE

THAT STRUCK IT. >> MAYOR: I DON'T THINK I AM ASKING THAT QUESTION CORRECTLY. AT THE BEGINNING YOU SAID WE HAD SCREENING REQUIREMENTS BECAUSE OF THE TCE Q?

>> SPEAKER: YES I MISSPOKE ON THATSO YOU ARE NOT USING THE

FUNDS FOR THAT? >> SPEAKER: CORRECT.

>> MAYOR: OKAY, THAT SCARED ME. WHEN WE ALLOCATED THIS MORNING WE HAD A THOUGHT PROCESS IN PLACE THAT WE WOULD BE ABLE TO MAKE IMPROVEMENTS THROUGHOUT THE COMMUNITY IN A MEASURED MANNER, NOT REPAIR THINGS AS THEY GET BROKEN.

I AM A LITTLE CONFUSED BY THE CONVERSATION AND MAYBE IT'S BECAUSE THE FUNDS ARE WHAT WE NEED.

IT FEELS TO ME THAT WE NEED A PLAN AND I DON'T MEAN NEED A PLAN TODAY AT 7:21 P.M. BUT I THINK WE NEED A PLAN AND I THINK THE COUNCIL NEEDS TO SEE THAT.

[02:20:02]

>> SPEAKER: THAT IS GREAT INSIGHT, MAYOR.

THE SCREEN WALL PROGRAMS HAVE BEEN IN PLACE FOR A WHILE AND I DIDN'T KNOW THE BASIS OF IT. WHEN WE GET ALL THE SCEEN WALLS WITH THE CITY THAT THEY ARE RESPONSIBLE FOR, THERE ARE SEVERAL IN THE CITY THAT HOMEOWNERS ARE RESPONSIBLE FOR.

WE HAVE A MAP AND WE WILL EVALUATE THEM AND PROVIDE A

PLAN. >> MAYOR: THANK YOU.

ALL RIGHT ANY OTHER QUESTIONS ON ANY OF THE CONSENT AGENDA ITEMS? I DON'T INCORPORATED WE HAVE TIME TO DO OUR EXECUTIVE SESSION COULD SAY IT ONE MORE TIME? I JUST LOOKED AND SHE DIDN'T, MARTHA.MAYOR, IT WAS A LAST-MINUTE DECISION AND I HAVE BEEN MULLING IT OVER BUT I WOULD LIKE TO PULL J3 THE ORDINANCE ESTABLISHING LAWN IRRIGATION REGULATIONS.

I KNOW WE DISCUSSED IN THE LAST WORK SESSION BUT I THINK IT WOULD BE HELPFUL FOR THE COMMUNITY TO HAVE THAT EXPLAINS ABOUT THAT REGULATION AND WHAT IT IS DOING SO THAT THEY

UNDERSTAND IT. >> MAYOR: I AM SORRY, SOMEONE IS CONTROLLING MY RIGHT TO SPEAK BUTTON AND SOMETIMES WE NEGATE EACH OTHER. OKAY.

CAN WE PULL THAT ONE ITEM? ALL RIGHT.

I DON'T THINK WE HAVE TIME TO DO OUR EXECUTIVE SES

* This transcript was compiled from uncorrected Closed Captioning.