[1. CALL TO ORDER]
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EVENING EVERYONE AND WELCOME TO THE PLANNING AN ZONING COMMISSION MEETING OF TUESDAY, FEBRUARY 8, 2022, 6:02 P.M.
I'LL CALL THE MEETING TO ORDER. ITEM 2 IS THE WORK SESSION.
[2A. Receive a presentation and discuss proposed modifications to the public hearing notification process.]
AND ITEM 2 A. [READING]. >> ACTUALLY GOING TO BE THIS PRESENTATION TOGETHER TO MAKE SURE THAT WE GET EVERYTHING IN THERE THAT WE WANT TO MAKE SURE THAT THE COMMISSION HAS AS MUCH BEHIND OUR THOUGHT PROCESS COLLECTIVELY SO THAT THIS CAN BE SOMETHING THAT ALSO THEN YOU CAN THEN ADD MORE 6 OR 8 CENTS WHATEVER THAT NUMBER ENDS UP BEING SO WE GET THIS RIGHT.
SO, THIS IS SOMETHING THAT HAS BEEN IN MIGALLY'S MIND FOR A LINE. TEXAS LOCAL GOVERNMENT CODE WHICH GOVERNS MOST EVERYTHING THAT WE HERE DO, ESTABLISHES HEARING PROCESSES AS WELL AS NOTICES WITHIN THE SECTION 211 WHICH WOULD INCLUDE THE REQUIREMENT FOR ANYBODY THAT IS REQUESTING ANY ZONING ACTION SO REZONING SUP KIND OF THINGS THAT THERE ARE TWO PARTS TO THE NOTIFICATION.
FIRST BEING PUBLICATION WITHIN AN OFFICIAL NEWSPAPER IN GENERAL CIRCULATION IN THE COMMUNITY THAT WOULD BE PLACED BEFORE THE 15TH DAY BEFORE THE DAY OF THE CITY COUNCIL HEARING AND THEN SECONDLY THERE WOULD BE A MAILING SENT OF WRITTEN NOTICE TO THE PROPERTY OWNERS AND 200 FEET OF THAT SUBJECT PROPERTY FOR THE 10TH DAY BEFORE THE PLANNING AN ZONING COMMISSION HEARING DATE WHICH ENDS UP BEING 12 DAYS PRIOR TO THE HEARING BUT THE WORDING IN THE TEXAS CODE IS EXACTLY THAT OF THE 10TH DAY BEFORE THE BEFORE THE PLANNING AND ZONING COMMISSION HEARING DATE. THEN THE OTHER PART TO THAT WOULD BE WE HAVE ALSO CODIFIED WITHIN OUR MUNICIPAL CODE THE ROWLETT DEVELOPMENT CODE SECTION 77-803 AS INCLUDES THE REQUIREMENTS FOR NOTICING FOR ZONING ACTIONS ARE IN THAT SECTION. GOOD.
SO, SPECIFICALLY TO THE PUBLISHED NOTICE, WHICH AGAIN IS WHAT IS PLACED IN THE NEWSPAPER, WE USED THE VALLEY MORNING NEWS FOR OUR NOTIFICATIONS AND LEGAL NOTICES THAT ARE PLACED IN THE LEGAL SECTION OF THE CLASSIFIED ADS OF THE DALLAS MORNING NEWS.
THEY END UP BEING BOTH IN THE PRINTED AND THE ONLINE VERSION OF THE DALLAS MORNING NEWS. FOR THOSE OF YOU INTERESTED WHERE THEY ARE. SO, WE PLACE NOTICES FOR BOTH THE PLANNING AND ZONING COMMISSION MEETING AND CITY COUNCIL MEETING ADVISING OF WHAT THE REQUEST IS FOR THE ZONING ACTION SO WHETHER IT'S A REZONING WHERE IT IS THE GENERAL NATURE OF WHAT THEY'RE ASKING AND THEN ALSO WHEN THE MEETING WILL BE AND THE PUBLIC HEARING PROCESS SO THAT IS THE PLACE FOR BOTH THE PLANNING AND ZONING COMMISSION AND THE CITY COUNCIL.
AGAIN, TO REMIND YOU PER THE GOVERNMENT CODE ONLY THE CITY COUNCIL PUBLIC HEARING IS REQUIRED TO HAVE A PUBLISHED NOTICE. SO, WE ARE DOING MORE THAN WHAT IS REQUIRED UNDER TEXAS LOCAL GOVERNMENT CODE SO THE PUBLISHED NOTICE FOR THE PLANNING ZONING COMMISSION IS NOT REQUIRED YET WE PROVIDE THAT. OKAY.
THE MAILED NOTICE THAT WE CURRENTLY DO AND LET ME HAND THESE AROUND SO THAT YOU HAVE AN IDEA OF WHAT THOSE ARE.
I KNOW THAT YOU ALL SEE IN YOUR PACKETS -- WHAT'S YOUR QUESTION?
I HAD IT BACKWARDS. ALL RIGHT.
SO, CURRENTLY WE SEND OUT TO PROPERTY OWNERS SUBJECT SITE
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WHAT WE ARE HANDING AROUND IS A RECENT NOTICE THAT WE SENT.YOU GET THE FLIP SIDE IN YOUR PACKET OF THE RESPONSE FORM.
THAT IS ALSO SENT OUT WITH THIS. WANTED TO MAKE SURE YOU SAW WHAT THE ACTUAL NOTICE THAT PROPERTY OWNERS GET BECAUSE YOU MAY NOT HAVE EVER RECEIVED ONE OF THESE NOTICES OF A PUBLIC HEARING AND YOU MAY NOT HAVE ALL LOOKED AT THIS BEFORE.
SO THIS IS WHAT WE CURRENTLY SEND OUT TO PROPERTY OWNERS
WITHIN 200 FEET. >> AND ONE OF THE THINGS THAT WE WANT TO POINT OUT HERE BY LOCAL GOVERNMENT CODE IS REQUIREMENT IS TO BAKES HI STATE WHAT THE REQUEST IS, WHERE IT WILL BE HELD, AND WHAT TIME. NOW, OBVIOUSLY NOT EVERYBODY IS GOING TO UNDERSTAND WHAT A REZONING IS WHAT A P.D. IS SO WE TRIED VERY HARD TO GIVE AS MUCH INFORMATION AS WE CAN IN OUR NOTICE AND THAT IS OVERWHELMING AT TIMES, BUT WE DON'T WANT TO NOT PROVIDE THAT INFORMATION BECAUSE SOME PEOPLE DO HAVE THE ABILITY OR CAN CALL US AND SAY WHAT DOES THIS MEAN.
AND SO, THOSE ARE THINGS THAT WE ALSO WANT TO HIT THAT ALEX WILL TALK ABOUT AND WHAT DO WE GIVE, HOW MUCH IS TOO MUCH AND HOW MUCH IS TOO LITTLE. IT'S ALWAYS A SLIPPERY SLOPE BUT OUR GOAL IS IF WE HAVE A CONCEPT SITE PLAN WE LIKE TO PROVIDE THAT BECAUSE WE FEEL THAT OUR COMMUNITY OR OUR RESIDENTS OR THOSE AFFECTED OR FEEL IMPACTED WOULD HAVE THE ABILITY TO CULL US SAY WHAT DOES THIS MEAN OR ACTUALLY COME TO THE MEETING SAY I THINK THIS IS GREAT OR I DON'T THINK GREAT FOR THESE REASONS.
>> I IT WAS GOING TO ASK, IS IT POSSIBLE TO HAVE THIS INFORMATION THAT YOU GUYS NORMALLY SEND OUT SENT TO I WAS GOING TO SAY US AT LEAST, SO THAT WHEN I READ THIS NOW I KNOW WHAT THEY'VE BEEN TOLD OR WHAT THEY'VE BEEN PROVIDED.
>> YOU CAN PUT IT IN THE PACKET. DID YOU WANT IT SOONER?
>> WHAT I'M THINKING IS WHEN YOU SENDS IT OUT TO THE 200-500 COMES TO US AS WELL. THE OTHER THING IS, DO IT ONLINE BECAUSE WHEN WE ARE TAPPED INTO RECEIVING THOSE NOTIFICATIONS.
>> SO IF YOU DO THAT -- >> ALL WE SEE IS THAT PARAGRAPH.
>> TYPICALLY WHAT WE PUT ON THE THE CITY WEB SITE IS THE LEGAL
LOT. >> MAYBE THAT'S WHAT WE SHOULD
CHANGE. >> AS WELL AS THERE IS A NOTIFY NEED SERVICE THAT SAYS THERE'S BEEN A PUBLIC HEARING NOTICE
PUBLISHED. >> I'M GOING TO JUMP ON THE OTHER SIDE OF THIS FOR A MOMENT. I SPENT A LOT OF TIME IN A LAW FIRM. THE MORE YOU GIVE UP, THE MORE YOU GIVE THEM, THE MORE THE FIRE IS GOING TO BE LIT.
OKAY! >> BUT THEY ARE ENTITLED TO KNOW
WHAT'S GOING ON. >> THEY'RE ENTITLED, BUT SOMETIMES THEY TWO DO BETTER TO HAVE A SUMMARY OF SUMMARY WITH A LITTLE BLURB. THIS IS JUST ANOTHER WAY TO LOOK AT IT. I THEVENG THIS IS GREAT BUT I KNOW ONE THING. THIS COSTS A LOT OF MONEY TO POSTED IN DALLAS MORNING NEWS. LET'S GO ELECTRONIC.
LET'S GO ELECTRONIC. >> WE CAN'T BECAUSE THE LOCAL
GOVERNMENT COPED PROHIBITS US. >> BUT IS THIS REQUIRED FOR PNC?
>> IT IS REQUIRED BUT WHAT YOU PUT IN THERE THE KEY POINTS ARE WHAT THE REQUEST IS WHO IS REQUESTING IT, TIME, DATE AND LOCATION. THIS BECAUSE I WANT TO ASK A - QUESTION. WHAT KIND OF -- WHAT'S A TYPICAL NUMBER OF PHONE CALLS THIS GENERATES?
>> OH, WE GENERATE A LOT OF EMAILS ABSOLUTELY.
SO IT DEPENDS ON IF SOMEONE SEES THAT AND SAYS OH MY GOSH WHAT IS THIS AND THEN THAT'S JUST A DOMINO EFFECT.
>> I'M JUST BRINGING IN ANO ANOTHER -- AND THIS IS ROLLING OFF FROM A LOSS. I'M IN I.T. IF WE ARE GOING TO DO A SOFT WEAR THING WE ARE CAREFUL ABOUT WHAT WE WILL TELL
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PEOPLE IS COMING BALLS THEY WILL FLIP OUT AND WE DON'T WANT THEM TO FLIP OUT AND THAT'S REALLY MORE SO, I MEAN Y'ALL DISCUSSTHAT FROM BOTH ANGLES. >> ABSOLUTELY SO A COUPLE THINGS WE HAVE TO BE COGNISANT OF. ONE, WE TRY TO MAKE SURE WE EXPLAIN WHAT IS HAPPENING BECAUSE IF WE SAY REQUESTING A CHANGE OF ZONING, SOMEBODY SAYS WHAT DOES THAT MEAN.
SO A CHANGE IN ZONING THEN YOU ADD THE CAVEAT THEY WANT TO BUILD HOMES OR THE DEVELOPER WANTS TO BUILD RETAIL BUILDINGS.
>> SO ARE YOU DOING THIS OUT OF COURTESY OR TO KEEP THE PHONE
CALLS FROM COMING? >> THIS IS A REQUIREMENT T2 HUNDRED-FOOT NOTIFICATION IS A REQUIREMENT BECAUSE WITH THE
MAJORITY -- >> WITH ALL THIS INFORMATION IN
IT? >> WITH MOST OF THAT INFORMATION
WELL I'LL BACK OFF. I'M JUST THINKING OF IT FROM
EXPECTING YOU. >> NO, I GET IT.
>> I'M THINK FROM THE OTHER SIDE OF THE COIN WHICH IS A GOOD EXAMPLE IS A GAS STATION. HAD THOSE PEOPLE BEEN GIVEN INFORMATION TO LOOK AT, THEY COULD HAVE WENT AHEAD AND CONSOLIDATED THEIR RESPONSE TO US AT THE INITIAL PNZ AND PRESENTED THEIR CASE MUCH BETTER THAN WHAT THEY DID AND WE ELIMINATE THE OH WE DIDN'T THINK IT IT WAS RIGHT THING AND GOING INTO THE SECOND ONE, SO THE MORE INFORMATION WE CAN PROVIDE TO THE RESIDENTS I THINK IS GOOD. AND IN FACT, MAY STOP THEM FROM GOING DOWN SOME OF THE RABBIT HOLES, BECAUSE IGNORANCE BREEDS FEAR AND FEAR IS WHAT LEADS TO WHAT IFS, YOU KNOW, AND GOING
DOWN ALL THOSE RABBIT HOLES. >> YEAH, I AGREE WITH ALL THAT.
>> SO ELECTRONICLY DISTRIBUTING THIS VIA THE OPT IN RATHER THAN GETTING THE THREE LINE NOTIFICATION THIS IS HAPPENING IN 13 DAYS TO P & Z I GO THAT'S COOL OR NO I NEED TO LOOK INTO THIS TO GIVE PEOPLE ENOUGH TIME TO GET TOGETHER TO PRESENT A
CASE TO P & Z. >> CAN YOU GET THE INFORMATION IF YOU GO TO THE CITY WEB PAGE AND YOU GO TO PLANNING AND ZONING AND THEN YOU GO TO AGENDA.
>> ON FRIDAY, BEFORE WE MEET. >> OH, THAT'S TRUE.
THAT'S KINDS OF GOING ALONG WITH WHAT YOU'RE SAYING, BUT I THINK THE ISSUE HERE AND I THINK YOU BROUGHT UP A GOOD POINT.
WE GET A PACKAGE LIKE THIS ONE IN THE FRIDAY BEFORE THE MEETING. MUCH BETTER EXAMPLE IS WHAT HAPPENED WITH THE WAREHOUSE DEVELOPMENT OFF THE PDT WHERE LITERALLY WE GOT A HUGE PACKAGE WITH HUGE IMPLICATIONS WITH ONLY A FEW DAYS TO REALLY ABSORB THE TECHNICAL INFORMATION.
HAD WE GOTTEN THIS VERSION OF IT TEN DAYS BEFORE OR WHENEVER IT WENT OUT TO THE PUBLIC, AT LEAST WE AS A BOARD COULD HAVE HAD IT ON OUR RADAR THAT YOU'RE FIXING TO GET A NOTICE, YOU KNOW, NEXT MEETING IS GOING TO HAVE THIS ON THE AGENDA, AND WE CAN START THINKING ABOUT IT, AND NOT GET CAUGHT.
>> I THINK THAT'S A GREAT IDEA. WHAT WE WILL START DOING INITIALLY AS WE REFINE PROCESSES BECAUSE WE ARE DOING A LOT MORE BEHIND THE SCENES AN OBVIOUSLY I'M NOT GOING TO BRING THAT UP IN THE AGENDA BUT TWEELD START AND MAKE NOTE WE WILL START SENDING YOU AS SOON AS WE DO A NOTIFICATION, YOU'LL GET ALL THE NOTIFICATIONS THAT GO OUT RELATED TO THE PROJECT.
I DO REQUEST THAT IF YOU HAVE QUESTIONS, PLEASE DO NOT EMAIL THE ENTIRE PLANNING AND ZONING COMMISSION.
MAKE THEM ONE EMAIL TO EACH OF US UNTIL WE CREATE A QUORUM.
WE WANTED TO DO THIS FOR A WHILE BUT SOMETIMES AUTHORITY SHIFTS AND WE ARE LUCKY WE ARE HAVING THIS CONVERSATION NOW.
>> I THINK SOMETHING ELSE WE NEED TO UNDERSTAND AND THE REASONY DON'T THINK WAITING UNTIL THEY SEE THE PACKAGE ON FRIDAY IS BECAUSE FOR THE -- I'LL SAY LAYMAN FOR A BETTER TERM, NOT THAT WE ARE ANY SMARTER BUT WE'VE HAD THE INTERACTIONS AND GONE THROUGH SEVERAL THINGS ALREADY SO WE KIND OF KNOW SOME OF THE TERMINOLOGY AND IMPLICATIONS SO FOR TO US GET THAT PACKAGE ON FRIDAY ISN'T AS HARD FOR SOMEBODY WHO IS NOT KNOWLEDGEABLE HOW THIS STUFF WORKS AND TRYING TO REPACKAGE AND GOING OH MY GOSH, THIS IS
BAD. >> THEY SAY EVERY TIME, I JUST GOT THIS AND THEY GET TO A FRENZY AND PANIC AND DON'T HAVE
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TIME TO ABSORB IT AND THAT'S PROBABLY ADDING TO THE LINEUP,TIME TO ABSORB THE INFORMATION. >> UNFORTUNATELY WE CANNOT
DICTATE MAIL DELIVERY SERVICE. >> RIGHT.
>> AND WE ARE SENDING OUT THE NOTICES, WELL IN ADVANCE OF THIS TEN DAY REQUIREMENT OR 12 DAY REQUIREMENT.
>> THAT'S ONE OF THE REASONS GOING ELECTRONICALLY WOULD BE OPTING IN NOTIFICATION BECAUSE I GET THE PACKAGE SUSAN AS P & Z MEMBER BUT ALSO MEMBER OF ROWLETT GET IT AS A NOTIFICATION. SO THAT MAY BE LIKE A LIST OF PLANS, MAYBE THEY CAN DO SOMETHING THEY CAN DO THEIR OWN RESEARCH. BECAUSE IF I GOT THIS AND I DIDN'T KNOW WHAT WAS GOING ON, I WOULD BE SCRAMBLING.
I JUST DON'T HAVE TIME FOR INFORMATION WHEN I COME TO THE MEETING. THREE MINUTES IS NONSENSE.
>> ONE THING I WANTED TO SAY IN RESPONSE TO LISA'S CONCERNS IS AS FAR AS THE COST IT DOESN'T COST ANYMORE TO SEND THIS WITH ALL THIS INFORMATION THAN IT WOULD TO SEND THE LET WEATHER
JUST THE REQUIRED INFORMATION. >> CORRECT.
THE ONLY COST IS -- >> WE ARE REQUIRED TO SEND THIS BY FIRST CLASS MAIL. WE ALSO SEND A COURTESY NOTICE WHICH IS DMEERSLY IDENTICAL TO THAT 200 FOOT.
>> 500 FOOT. >> 500 FOOT FEARLY IDENTICAL TO THE 200 FOOT NOTICE RESPONSE FORM ON THE BACK TYPICALLY WE CHANGE IT OUT TO SAY 500 FEET BUT AGAIN NOT REQUIRED BY LOCAL GOVERNMENT TO DO THAT AS A COURTESY TO [INDISTINCT].
>> PART OF THE PACKAGE TO US, WHAT HAPPENED TO THE MAP TO SHOW US WITH RESPECT TO THE PROPERTY. WE DID THAT A COUPLE OF TIMES.
>> I SEE IN HERE YOU'RE SWITCH TO GO POSTCARDS?
>> SO THIS IS WHAT WE DO NOW. WE HAVE? SUGGESTED CHANGES, SUGGESTIVE CHANGES.
I DON'T KNOW. WE WANT TO TAKE ABOUT THOSE AND TALK A LITTLE ABOUT WHAT COMMUNITIES I BROUGHT UP IN YOUR REPORT AS ONE OF THE PACKETS. BUT OUR GOAL IS TO [INDISTINCT] BUT DO I WANT TO ADVISE THE COMMISSION THAT IS GOING TO HAPPEN REGARDLESS WHETHER IT IS A BARE BONES NOTICE OR WHETHER IT IS A NOTICE THAT LINKS A LOT OF INFORMATION.
IF YOU'VE GOT A COMMUNITY WITH VERY SENSITIVE TO ANYTHING THAT HAPPENS AROUND THEM AND THEY RECEIVE NOTICE THEY WILL BE
HERE, THEY WILL BE HERE. >> I THINK IT'S THE MINORITY FORCE. IT HAS SO MUCH WEIGHT.
>> ABSOLUTELY. >> AND IT'S JUST AWESOME.
SO THIS AGAIN IS JUST A SLIDE FOR THE FOLKS THAT ARE WATCHING THIS TO SEE WHAT WE'VE BEEN TALKING ABOUT WHEN IT COMES TO
OUR CURRENT NOTICE. >> RIGHT, AND THE FLIP SIDE OF THIS NOTICE THAT ALEX IS TALKING ABOUT, THAT IS REQUIRED BECAUSE WE HAVE TO MAKE SURE THAT IF WE RECEIVE OUR POSITION DEPENDING ON THE AREA OF, IT'S CALLED THE 20 PERCENT RULE.
OBVIOUSLY THAT HAS NO BARGAIN ON YOUR RECOMMENDATION BUT IT HAS HAD A BEARING ON A CITY COUNCIL ACTION.
SO IF YOU HAVE OPPOSITION OF MORE THAN 20 PERCENT OF THE AREA OF THE REQUEST, THEN YOU HAVE TO HAVE A SUPER MAJORITY VOTE OF COUNCIL. SO, WE HAVE TO DO THAT REVIEW IN A SUFFICIENT AMOUNT OF TIME. I WANT TO TALK ABOUT WHY WE ARE PROPOSING THESE CHANGES MANY OUR CURRENT ROWLETT CODE IS AMBIGUOUS HOW TO AND WHAT TO TO SOME EXTENT AND ALSO IS IN CONFLICT WITH SOME OF THE ELEMENTS AS IT RELATES TO THE NOTIFICATION PROCESS INCIDENT LOCAL GOVERNMENT CODE IF IT COMES TO THAT AND PROCESSES HAVE BEEN CODIFIED IN THE ORDINANCE SO CAN YOU NEVER DO ANY AUDIT AND CREATE EFFICACY IN THE PROCESS. PROCESS SHOULD BE STAND ALONE.
REQUIREMENTS CAN BE CODIFIED BUT NOT THE PROCESS BECAUSE YOU CODIFY THE PROCESS IT'S GOING TO TAKE ANOTHER 3-4 YEARS TO COME BACK MAKE MORE CHANGES. SO AS WE DIVE INTO REVIEW OF CODES AND ORDINANCES YOU'RE GOING TO NOTICE WHEN WE START THIS BIG RDC OVERHAUL [INDISTINCT].
>> THE ONLY THING ON THAT IS HOW DOES THAT AFFECT US BEING ABLE
TO LEGALLY ENFORCE THAT? >> I'M SORRY.
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SAY THAT AGAIN. >> HOW DOES THAT AFFECT THE CITY LEGALLY BEING ABLE TO ENFORCE THAT?
>> THE HANDLED BOOK ITSELF OR THE GUIDE BOOK WILL NOT YOU ABOUT COD BY ITSELF BUT THERE WILL BE REFERENCE TO THAT EXISTENCE IN THE COLD SAYING YOU MUST FOLLOW THIS PORTER GOSS AS LAID OUT IN SUCH AND SUCH DOCUMENT.
>> RIGHT. >> NORMALLY A DOCUMENT IS LISTED AND ANY CHANGE TO THAT DOCUMENT YEAH.
>> IT'S NOT FULLY LAID OUT IN THE CODE.
IT'S JUST REFERENCED IN THE CODE.
>> OR SAY OUTLINE IN PROCESS BUT ALL PROCESS --
>> OR THE MOST RECENT REVISION OF SAID PROCESS.
>> USUALLY DO NOT CONTAIN PROCESSES IN THEM.
>> THE THIRD MAJOR WHO ARE PART TO OUR NOTIFICATION PROCESS IS POSTED NOTICE AS THEY SIGN ON THE PROPERTY.
TEXAS HAWAII GOVERNMENT CODE DOES NOT REQUIRE THERE THROB A SIGN POSTED ON THE PROPERTY. HOWEVER THAT IS STANDARD PRACTICE FOR MOST COMMUNITIES IN THE METROPLEX WHEN THERE'S A CHANGE THAT'S POSTED. THE CODE CURRENTLY DOES STATE THAT THE APPLICANT SHALL POST NO LESS THAN TEN DAYS PRIOR TO THE MEETING OF THE DECISION MAKING BODY WHICH IS THE CITY COUNCIL IN ALL CASES THAT ARE REQUIRED FOR NOTIFICATION.
SO, THAT IS WHAT THE CODE CURRENTLY SAYS CURRENTLY STAFF PLACES TO CHANGES THERE, STAFF PLACES A SIGN ON THE PROPERTY NO LESS THAN 10 DAYS PRIOR TO PLANNING AND ZONING COMMISSION MEETING ON THERE SO THAT'S THE CURRENT SITUATION OF WHAT WE DO WITH THAT. THE OTHER THING WE WILL BE ABLE TO GET TO THAT LATER IN THE PRESENTATION [INDISTINCT] I'M NOT SURE HOW MANY ARE SEEING THIS SIGN OUT AND B. I'LL MENTION OUR GOALS WHEN WE UNDERTOOK THIS PROCESS TO MAKE SURE WE ARE INCREASING THE EFFICACY OF THE PROCESS THAT WE ARE GETTING RESULTS FROM THE EFFORT THAT'S PUT IN TO THE PROCESS TO MAKE SURE THAT WE HAVE PEOPLE COMING TO PUBLIC HEARINGS THAT ARE AWARE OF THINGS THAT KNOW WHAT'S GOING ON THAT HAVE THE BEST INFORMATION IN THERE ALSO MAKING SURE THAT WE ARE STICKING TO THE CURRENT NOTIFICATION REQUIREMENTS OF THE TEXAS LOCAL GOVERNMENT CODE AT A MINIMUM.
ALSO, TO INCREASE THE EFFECTIVENESS OF OUR POSTED SIGNS AND LASTLY AND PERHAPS MOST IMPORTANTLY SORT OF BUILDING ON THAT FIRST THING IS TO BETTER ENGAGE OR COMMUNITY IN THE PUBLIC REVIEW PROCESS AND PARTICIPATION IN THAT AS WELL SO AGAIN SO THAT CITIZENS FEEL LIKE THEY KNOW WHAT'S GOING ON.
THAT PHRASES WE USE OUT THERE THAT WE ARE BEING TRANSPARENT WITH EVERYONE AND ALSO SO THAT YOU BOARDS AND COMMISSIONS HAVE BETTER PUBLIC HEARINGS AS WELL SO THAT PEOPLE ARE SHOW UP AND ONLY HAVE TO DO THE PROCESS ONCE AS WELL AND COUNCIL WILL HAVE THAT SAY AGAIN, MORE PEOPLE THAT ARE PARTICIPATING AN AS COMMISSIONER SEGAR SAID PEOPLE THAT ARE IN FAVOR [INDISTINCT] I'LL COME OUT AND SPEAK IN FAVOR OF THAT.
COULD I HAVE YOU HAND THESE AROUND.
ALL RIGHT. SO, WE ARE GOING TO START WITH THE PUBLISHED NOTICE. WE ARE PROPOSING IF YOU RECALL THE TEXAS LOCAL GOVERNMENT CODE REQUIRES A LOT TO THE END.
TEXAS LOCAL GOVERNMENT CODE REQUIRES THE PUBLISHED NOTICE ONLY FOR THE CITY COUNCIL PUBLIC HEARING.
SO THAT IS WHAT WE ARE -- THANK YOU.
WE ARE PROPOSE TO GO JUST DO FOR THE [INDISTINCT] NEWS NOTICE FOR THE CITY COUNCIL, I'M SORRY POWERBALL PUBLISHED IN DALLAS MORNING NEWS 15 DAYS PRIOR TO COUNCIL MEETING DAY WOULD BE WHEN WE DO THE PUBLISH NOTICE IN DALLAS MORNING NEWS.
>> HAND NOT FOR THE P & Z. >> WE WOULD NOT DO THAT FOR THE
P & Z IS WHAT WE ARE PROPOSING. >> [INDISTINCT] SO WHY DON'T YOU GO AHEAD AND HAVE ONE NOTICE THAT SATISFIES THE LEGAL REQUIREMENT THAT SAYS IT'S GOING TO BE P & Z THIS DATE, CITY
COUNCIL THIS DATE? >> WE'VE TRIED THAT AND WE'VE
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DONE THAT. AGAIN WE HAVE TO DO TIMES ARE DIFFERENT NUMBER ONE AND NUMBER 2 SOMETIMES A CASE OR APPLICATION MAY NOT [INAUDIBLE] NOW THE SHORTER YOU NOTICE IN THE DALLAS MORNING NEWS WE'RE TALKING ABOUT 7450 PER NOTICE WHEN TO DO AS A PUBLIC ENGAUGEMENT DIJT EARLIER WE ARE GOING TO DO PROPERTY OWNER NOTICES BECAUSE PROPERTY OWNER NOTICES DO NOT GO OUT TO CITY COUNCIL.THEY DO GO OUT TO CITY COUNCIL A LOT.
SO WE WANT TO MAKE SURE THAT WE ENGAGE FROM THE VERY BEGINNING AND IF YOU DO A GOOD ENGAGEMENT PROGRAM FROM THE BEGINNING EVERYBODY IS GOING TO KNOW OF THE DATE SO WE WOULD BE CHECKING THE BOXES WITH RELATION TO THE REQUIREMENTS.
>> I KNOW IT'S REQUIRED BY LAW BUT I HONESTLY DON'T THINK THIS NEWSPAPER IS KNOWN NOW. WE DON'T SUBSCRIBE TO THE DALLAS
MORNING NEWS. >> I DON'T ETHER.
>> SOCIAL MEDIA RULES FOR CITIES.
>> THERE'S ABSOLUTELY NO REQUIREMENT AT THIS TIME FOR POSTING TO SOCIAL MEDIA OR TO OUR WEB SITE.
HOWEVER WE DO. >> DOES THE CITY OF ROWLETT HAVE THEIR OWN ACCOUNT FOR SOCIAL MEDIA?
THERE ARE ALL OF THOSE. BECAUSE [INDISTINCT].
>> THE ONLY THING I EVER HEAR ANYTHING IS FROM YOU GUYS.
HE SEEMS TO BE ONE OF THEM. >> WELL, UNTIL YOU HAVE TO DO
IT. >> THAT'S HOW THE RAGE STARTS.
YOU'RE LIMITED IN HOW MUCH YOU GIVE.
YOU'RE JUST GIVING WHAT YOU'RE PUBLICLY SAYING BUT THE CONVERSATION STARTS AND GETS RADICAL.
>> THAT'S ONE REASON THE MORE INFORMATION YOU GIVE ON THIS
NOTICE THE BETTER OFF. >> SO TAKE ME BACK REAL QUICK BEFORE WE GO THROUGH THE CHANGES.
WHAT YOU'RE REQUIRED TO DO IS POST IT IN A PUBLICATION LIKE THE DALLAS MORNING NEWS OR WHATEVER.
>> FOR CITY COUNCIL AND FOR P & Z AS OUR ORDINANCE STATES.
A LOCAL GOVERNMENT CODE ONLY REQUIRES IT FOR THE CITY
COUNCIL, THE LEGAL NOTICE. >> OKAY.
SO WE ARE GOING TO CHANGE OUR ORDINANCE?
>> WE ARE GOING TO PROPOSE TO AMEND OUR ORDINANCE TO ONLY REQUIRE ONE LEGAL NOTICE TO CITY COUNCIL FOR TWO REASONS ALSO ONE IF OUR [INDISTINCT] LEVELS ARE SO ACTIVE IN TERMS OF PLANNING HAND ZONING COMMISSIONS WE ARE REQUIRED TO PROVIDE NOTICES TO PROPERTY OWNERS WITHIN 200 FEET REGARDLESS AND ALSO DO A COURTESY NOTICE FOR 500 FOOT RADIUS SO YOU KNOW, AS COMMISSIONER [NAME] JUST SAID, HOW MANY PEOPLE ACTUALLY ACCESS THE DALLAS MORNING NEWS TO MAKE SURE THAT WE DO AND WE KEEP THOSE RECORDS BECAUSE WE WANT TO MAKE SURE WE FOLLOW [INDISTINCT] SO WE ARE SAYING ABSOLUTELY WE WANT TO NOTIFY OUR COMMUNITY IN THIS FORUM AND WE'VE GOT A PROPOSAL AND ABSOLUTELY WE WILL COMPLY WITH THE LOCAL GOVERNMENT CODE.
>> IS THIS ANY REASON WHY WE CAN'T PUT IT IN THE FRIDAY FIVES OR SOMETHING LIKE THAT? OKAY.
>> FOR UPCOMING WEEKS? >> WE WILL HAVE TO SPEAKER TO THE PIO AND SEE WHAT THEIR THOUGHTS ARE.
>> YOU HAVE TO SUBSCRIBE TO THAT, RIGHT?
>> IT'S ON THE WEB SITE. >> YOU HAVE TO SUBSCRIBE SO THAT
NOTIFICATION THAT GOES OUT. >> YOU'VE GOT TO OPT INTO ALL
THAT. >> SO THE GOAL IS HOW MANY OF THE TOUCH POINTS CAN WE CREATE. WE CAN LOOK AT THAT.
I BELIEVE THE FRIDAY AT 5:00 COULD WORK BUT THEN AGAIN WE WOULD HAVE TO SHRINK THAT NOTICE SUBSTANTIALLY BECAUSE THAT FRIDAY AT 5 P.M. PROVIDES [INDISTINCT].
>> AT THE END OF THE DAY YOU'RE GETTING THE REQUIRED NEARBY PROPERTY OWNERS. THAT'S THE IMPORTANT PART.
THE PEOPLE ARE GOING TO BE MOST AFFECTED.
>> RIGHT. >> ANYONE ELSE WHO WANTS TO KNOW WHAT'S GOING ON IN THE CITY, THERE'S A WEB SITE.
>> RIGHT, SO YOU KNOW, WE'RE ALSO WORKING ON AN INTERACTIVE MAP SOME ONE INTRIGUED WHAT'S GOING ON THEY KNOW WHAT'S
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HAPPENING SO THAT WILL BE ROLLED OUT [INAUDIBLE]>> TWO THINK MOST PEOPLE ARE INTERESTED IN THE BIG PROJECT OUT ON THE LAKE. THAT'S WHAT PEOPLE ASK ME ABOUT.
>> PEOPLE SAY WHAT'S GOING ON OVER HERE.
>> THE BIG THING THAT PEOPLE ASK ABOUT IS PROBABLY THAT.
>> YEAH. THE LAST POINT ON THIS SLIDE WOULD BE POSTED NOTICES WILL ALSO SUPPLEMENT GENERAL PUBLIC AWARENESS OF THE ZONING REQUESTS AS THAT LEGAL NOTICE DOES NOT PROPOSE TO BE PUBLISHED. WHEN I SAY POSTED NOTICES, IT REFLECTS YOU TO THIS OVER HERE AND NEXT SLIDE AS WELL, SO THIS IS OUR PROPOSED SIGN MOCK UP OF THAT.
CURRENTLY, OUR SIGNS IF YOU CAN IMAGINE ARE HALF AS WIDE.
THEY'RE 24 INCHES WIDE. THIS IS FOUR FEET, 48 INCHES BY 48 INCHES, HALF AS WIDE, 18 INCHES TALL.
>> BUT THIS IS A LOT BIGGER. >> A LOT LARGER WITH THAT SO AGAIN, PEOPLE AND ALSO HAS A WEB SITE THAT PEOPLE CAN GO TO TO GET MORE INFORMATION THAT WE ARE GOING TO SUPPLEMENT THE INFORMATION IS THERE, ALSO PROVIDE THE SPECIFIC CASE NUMBER FOR WHAT IS BEING PROPOSED THER ON OUR WEB SITE OR USE THAT PHONE NUMBER WHICH IS A LINE THAT RINGS TO ALL THE REVIEW PLANNERS AN MYSELF TO ANSWER SO THAT WE WILL ALL BE PREPARE TO ANSWER THOSE PHONE CALLS THAT WOULD COME IN.
SO, THIS AGAIN FOR THE SPECIFICS OF THIS WOULD BE WE WOULD PROPOSE WE WOULD HAVE WITHIN OUR DEVELOPMENT GUIDE BOOKS FOR OUR APPLICANTS THAT THEY WOULD HAVE THE RUBRIC RULES OF WHAT THE SPECIFICS ARE ON THIS SIGN THAT THEY WOULD THEN HAVE THE REQUIREMENT TO BE POLLED AFTER THEY WOULD HAVE A SIGN COMPANY MANUFACTURE IT FOR THEM PROVIDE ALL THE REQUIREMENTS, THE NECESSARY EQUIPMENT TO GET IT IN THE GROUND, AS WELL.
THAT WOULD BE DONE BY THE APPLICANT AT LEAST TEN DAYS PRIOR TO THE PLANNING AND ZONING COMMISSION MEETING THAT IT WOULD BE POSTED THERE. AGAIN, WE WOULD HAVE INFORMATION SPECIFICALLY STATING IN OUR GUIDE BOOK WHERE IT'S SUPPOSED TO BE PLACED ON THE PROPERTY AND BESIDES THE --
>> SO THE DEVELOPERS DO THIS? >> THE DEVELOPER WOULD BE
REQUIRED TO DO THIS. >> AND MOST COMMUNITIES THE DEVELOPERS ARE REQUIRED TO DO THIS.
>> AND Y'ALL ARE DOING IT NOW RIGHT?
>> YEAH, WE DO IT NOW. [INDISTINCT] BUT NO OTHER ELEMENTS ASSOCIATED WITH THIS SIZES WHAT ELSE, THERE'S NOTHING IN THERE. IT'S JUST A [INDISTINCT].
>> WHAT ARE Y'ALL PUTTING ON THE SIGNS NOW.
>> PREFERRED ZONING CHANGE. >> AN PHONE NUMBER THAT LEADS TO
OUR DEVELOPMENT. >> WHO PAYS FOR THE BIG SIGN?
>> THIS WOULD BE PAID FOR THIS WOULD BE A COST OF [INDISTINCT].
>> THEY WOULD SUPPLY US WITH A NOTARIZED NORM SAYING THEY'VE
DONE IT. >> AND THIS IS AN EXAMPLE OF
WHAT ONE OF THEM LOOKS LIKE. >> WE ARE ADJUSTING FOR
VARIANCE. >> SO WE ARE PAYING FOR IT NOW?
>> CORRECT. >> BUT THE SIGN IS THAT SIZE.
>> IT'S NOT BEING CHARGED BACK. >> IT IS NOT, NO.
>> WE THINK IT'S IMPORTANT THAT THIS SIGN NEEDS TO BE MOVED IN AND THE DEVELOPER NEEDS TO SHOW PROOF OF INSTALLATION.
>> AND I WOULD SUGGEST NOT JUST DESIGNATEING A SIGN ITSELF BUT ALSO REQUIRING THAT THE FONT BE DESIGNATED SIGN.
>> ALL THAT WOULD BE ARTICULATED IN THE HANDBOOK INSTEAD OF
CODIFIED. >> AGAIN IF WE DETERMINE THAT SOMEONE SAYS IT'S NOT THE BOND IS NOT LARGE ENOUGH OR IT SHOULD BE DIFFERENT COLOR OR SOMETHING DIFFERENT LIKE THAT WE CAN MORE
EASILY MAKE THAT CHANGE. >> OH, YES, GO AHEAD.
>> JUST TO MIKE SURE I UNDERSTAND.
SO THE DEVELOPERS ARE REQUIRED NOW TO POST THOSE SIGNS AND THERE IS NOT A REQUIREMENT ON THE SIZE?
>> RIGHT, THERE'S NO CLARIFICATION.
IT JUST SAYS A SIGN WILL BE POSTED.
>> SO THAT'S PART OF WHAT WE ARE TRYING TO ACHIEVE HERE.
I LIKE THE IDEA OF HAVING THE CITY DO IT ON THE FLIP SIDE OF THAT WHERE WE'VE HAD TO GO OUT AND THEN WE GOT A WIND STORM, THING FALLS OVER, AND WE HAVE GOT TO DRIVE CLEAR ACROSS TOWN
[00:35:02]
TO FIX IT. >> HOLD ON A MOMENT.
WE ARE SAYING THE DEVELOPER IS GOING TO DO IT.
>> RIGHT NOW THE CITY IS DOING IT.
>> IT IS THE DEVELOPER'S RESPONSIBILITY [INDISTINCT].
>> IT WILL BE THE DEVELOPERS RESPONSIBILITY.
>> I MISUNDERSTOOD. I THOUGHT IT IT WAS THE CITY WAS
GOING TO DO THAT. >> THE DEVELOPER TWO DO IT SUBMIT AN AFFIDAVIT THAT THEY'VE DONE IT WITH A PHOTO OF THAT
[INDISTINCT]. >> OKAY AND THAT'S FINE TOO ALTHOUGH THE ADVANTAGE OF THE CITY DOING IT IS YOU HAPPEN TO NOTICE IT, YOU DON'T HAVE A DEVELOPER THAT'S COMING IN FROM FORT WORTH OR OUT OF STATE OR WHATEVER OR ANOTHER ARCHITECT OR WHATEVER THAT'S GOT TO FIGURE OUT A WAY TO GET THERE SO I'M JUST TELLING FROM YOU THE FLIP SIDE OF THAT THERE IS AN ADVANTAGE AND IF THE CITY WERE TO DO IT I WOULD SAY WE NEED TO CHARGE THE DEVELOPER A SIGNIFICANT AMOUNT, NOT OVER THE TOP, BUT AGAIN, WE'VE HAD TO GO THE REPRO GRAPHICS COMPANIES GET THE SIGN MADE WITH THE RIGHT COLORS WITH THE RIGHT LOGOS AND MATERIALS THAT ARE CORRECT AND MOUNTED WITH A STRUCTURALLY.
>> SOUND. >> SOUND, WHEN IT'S THE FENCE POST OR TWO-BY-FOUR OR SOMETHING THAT THE SIGNIFICANT SO THAT THING DOES ITS JOB BECAUSE IF THE DAY AFTER YOU GET A GUST OF WIND AND IT FALLS ON THE GROUND, THEN YOU'VE DEFEATED THE
>> SO, JUST FOLLOWING UP THEN, SO WHEN THE DEVELOPER PUTS A SIGN INTO THE GROUND, THEY TAKE A PICTURE OF IT OR SOMETHING AND
>> WHAT HAPPENS IF THEY WERE A DAY LATE OR TWO DAYS LATER THEY
FIND IT? >> THEY TWO NOT MOVE FORWARD.
>> THEY CAN'T MOVE FORWARD, OKAY.
>> THEN THEY HAVE TO WAIT ANOTHER TWO WEEKS.
>> SO YOU KNOW, WE WANT THE DEVELOPER TO MEET US [INDISTINCT] AND WE WANT TO BE ABLE TO BUILD THAT RAPPORT AS
SO WE ALSO JUST LANDED AROUND THE PROPOSED MAIL.
WE WOULD PROPOSE FROM A PROCESS SIZE TO BE CONSISTENT WITH THE LOCAL GOVERNMENT CODE THAT OUR CODE OUR ORDINANCE REFLECTS IT WOULD BE SENT 12 DAYS PRIOR TO THE [INDISTINCT].
KNOW THAT THE DAY BEFORE THE BOARD MEETING THAT KIND OF THING BEFORE THE PLANNING AND ZONING COMMISSION IS WHEN THAT NOTICE WOULD BE SENT OUT, ALSO YOU HAVE YOUR HANDY UPDATED FORMAT THAT WE WOULD DO FOR THE NOTICE. WE PROVIDED PARAGRAPH HELDINGS OR PROBABLE HEADINGS TO BREAK IT UP AND ALSO TO ALLOW SOME ONE PERHAPS TO SCAN MORE THROUGH AS TO WHY I'M GETTING THIS WHAT'S THE PROCESS WHAT'S THE PURPOSE ON THERE AND THEN ALSO YOU WOULD HAVE A Q.R. CODE ON THE FOYT FOR THE 2HUNDRED FOOT REQUIRED NOTICE THAT WOULD LINK TO THE ROWLETT TELEVISION NEWS, THE ONLINE CABLE SERVICE AND THE STREAMING SERVICE THAT'S CURRENTLY BROADCASTING THIS MEETING AS WELL AS ALL OUR OTHER MEETINGS AS WELL AS THAT GETS ARCHIVED FOR BUT STREAMING FOR SOMEONE TO BE ABLE TO WATCH IT LATER ON.
ALSO, THERE WOULD BE AN OFFICIAL DEADLINE THAT WOULD BE PUT ON THIS NOTICE AND SAY YOU NEED TO HAVE THIS IN BY THIS DATE IN ORDER TO BE INCLUDED IN OUR MEETING PACKET AS WELL.
OTHER BIG CHANGE IS INSTEAD OF THE 500 FOOT COURTESY NOTICE BEING THE EXACT SAME THING AS THE 200 NOT WE WOULD CHANGE THAT TO A POSTCARD THAT WOULD DIFFERENTIATE FROM THE 500 FOOT AND WOULD HAVE LESS INFORMATION, I SHOULDN'T SAY LESS INFORMATION BUT WOULD SAY THERE'S A ZONING CHANGE OR ZONING REQUEST IN YOUR NEIGHBORHOOD AND DIRECTING YOU TO EITHER CALL THIS KNOWN NUMBER OR TO GO TO THE WEB SITE TO GET MORE INFORMATION.
AGAIN, WE FEEL THAT THESE LARGER SIGNS WILL ALSO DO A SUPPLEMENT TO PEOPLE IN THE GENERAL AREA BEING AWARE OF WHAT THE GOING ON WITHIN THEIR AREA AS WELL. THE LAST PART WOULD BE THERE WOULD BE NO RESPONSE FORM INCLUDED WITH THE 500 FOOT NOTICE BECAUSE AS WE EXPLAINED EARLIER THERE'S NO OFFICIAL REQUIREMENT FOR US TO KEEP THOSE RECORDS OR TO GET THOSE RECORDS FOR THAT 20 PERCENT RULE SUPER MAJORITY OPPOSITION CHALLENGE.
>> DID Y'ALL COMPARE SIZES WITH >> WHEN YOU'RE IN THE CAR.
[00:40:02]
>> I GET THAT. >> WE MAY DECIDE AS WE GET MORE INPUT AND REFINE THIS FOR A SMALLER PROPERTY LIKE FOR EXAMPLE IF YOU WERE TO PUT THIS IN YOUR FRONT YARD ON A TYPICAL RESIDENTIAL SITE, PROBABLY THAT'S OUT OF PROPORTION.
>> EXACTLY, AND IF WE START CREATING THESE THRESHOLDS FOR SOMETHING LIKE [INDISTINCT] SO MUCH SO.
>> THE OTHER SIDE DOES MAKE IT MUCH EASIER TO SAY THIS IS THE
SIGN. >> WELL AND YOU MIGHT WANT TO PUT THE SPECIFICATIONS SO IT WON'T FALL DOWN.
>> ABSOLUTELY THAT WOULD BE PART OF THE PROCESS.
>> SO, MOVE ON A LITTLE BIT. SO THIS AGAIN IS A SLIDE THAT IS EXACTLY WHAT THE 200 FOOT PROPOSED NOTICE WOULD BE
QUESTION COMMENT. >> YEAH, WHY WOULD YOU DEVELOP A
Q.R. CODE? >> I KIND OF LIKE IT.
>> WHICH IS OKAY. MY QUESTION IS WHY NOT DEVELOP A Q.R. CODE FOR THE ACTUAL APPLICATION?
>> THAT IS ALSO SOMETHING THAT WE COULD CONSIDER TO DO.
>> THAT IS A GREAT IDEA. THE CODE THEY'RE PROBABLY GETTING THE MENU FROM THE TABLE. EVERYBODY KNOWS HOW TO DO THAT
NOW. >> THERE'S ALWAYS GOING TO BE SOMEBODY THAT'S GOING TO JUMP OUT OF THE CAR RUN UP THERE AND TRY TO WRITE THEIR INFORMATION DOWN.
[INDISTINCT]. >> THAT IS NOT A DAILY PUBLICATION. NO, WE WERE HOPEFUL BUT WHEN I STARTED HERE THAT WAS ONE OF THE THINGS WE TALKED ABOUT.
>> THERE'S NOT MUCH CHOICE. >> I HEARD WHEN THE DALLAS MORNING NEWS WEIGHED 10 POUNDS ON SUNDAY.
>> YOU REMEMBER WHEN WE HAD THE [INDISTINCT].
>> I DO. >> AND THEN THIS IS THE POSTCARD WE WERE PROPOSING FOR THE 500 FOOT NOTICE AS WELL WOULD HAVE THE BASIC INFORMATION AND ALSO WOULD DIRECT PEOPLE TO DO A LOT MORE WHERE WE GET THAT OUT AGAIN POSSIBILITY I'M NOT SURE HOW MUCH WE EXPLORE IF A Q.R. CODE WOULD WORK ON HERE.
>> WE MIGHT BE ABLE TO GET THAT ON BUT AGAIN IT'S HEY, THIS IS HAPPENING. YOU DON'T HAVE TO BE PART OF THE
PROCESS BUT YOU'RE WELCOME TO. >> GOOD BECAUSE [INDISTINCT].
>> [INDISTINCT]. >> SO, PROCESS FOR MOVING THIS FORWARD. AS WE NOTED THAT SECTION 77.803-F NEED TO BE AMENDED FOR THESE THINGS THAT NEED TO BE CODIFIED IN THERE, SO TONIGHT WE ARE BRINGING THIS FOR YOUR DISCUSSION FIRST. OUR NEXT STEP WOULD BE ONCE WE GETS IT IN SHAPE AFTER YOUR COMMENTS AND THINGS TO PUT IN HERE WE WOULD LOOK FORWARD TO A COUNCIL WORK SESSION FOR THEM TO BECOME FAMILIAR WITH WHAT WE ARE PROPOSING AS WELL, AND THEN NEXT STEP AFTER WE GET THAT COVERED WOULD BE TO BRING IT BACK TO YOU FOR A FORMAL CONSIDERATION IN A PUBLIC HEARING, FORMAT FOR THAT CHANGE AND THEN FOR THE CITY COUNCIL TO HAVE THEIR PUBLIC HEARING FOR THE CONSIDERATION OF ADOPTING THESE CHANGES.
ONCE AGAIN WE WOULD BE IN LINE WITH OUR REQUIREMENTS WITH THE TLGC FOR PUBLISHED AND MAILED NOTICES AND ALSO TO BE ABLE TO BETTER ENGAGE WITH THE PUBLIC THROUGH THESE MORE VISIBLE AND INFORMATIVE SIGNS. SO, OUR RECOMMENDED ACTION ON THIS WOULD BE TO PROCEED WITH THESE PROPOSED AMENDMENTS OF COURSE WITH YOUR INPUT AND SO THAT WE CAN IMPROVE UPON WHAT WE'VE PRESENTED THIS EVENING, AND ANY MORE QUESTIONS THAT YOU MAY HAVE OVERALL FOR THIS OR ADDITIONAL COMMENTS.
>> YES. THE MAILED NOTICE IF I UNDERSTAND CORRECTLY THE PROPOSAL IS THAT IT WOULD BE ONLY ONE MAILED NOTICE SEND TEN DAYS BEFORE THE P & Z MEETING
[00:45:04]
AND NOT ONE FOR THE COUNCIL MEETING?>> RIGHT AND THAT'S THE STANDARD PRACTICE.
>> WHERE IT STATE TENTATIVELY PROCEED POEPD CAN WE DO THAT IS
AS A [INDISTINCT] AS WELL? >> SO WE'VE ACTUALARY DUESED.
>> [INDISTINCT]. >> WE HAVE ACTUALLY REDUCED THE TIME FROM 15 DAYS TO 10 DAYS, CORRECT?
>> IT'S 12 DAYS MANY SO WE HAVE NOT CHANGED THE TIME.
>> OH, OKAY. >> ON THIS CHART HERE IT SAYS
EXIST IS 15 AND PROPOSED IS -- >> YES.
IT'S 10 DAYS BEFORE THIS DATE OF THE DAY BEFORE THE MEETING AND
SO, IT'S ACTUALLY 12 DAYS. >> BUT THAT'S WHAT YOU WERE
ALREADY DOING, NOT THE 15? >> CORRECT.
>> ONE SECTION ARE WE TALKING ABOUT?
>> 77.803. THAT IS IN THE COMMON
PROCEDURES. >> BUT IT LOOKS LIKE COMPARED TO ALL THE MUNICIPALITIES, WE ARE DOING MORE.
>> THAT THING ALSO REFLECTS [INDISTINCT] WE ARE NO LONGER TO DO THAT PER THE GOVERNMENT CODE SO THAT WOULD BE STRUCK THROUGH AND WE JUST WANT TO MAKE SURE WHEN WE DO THIS CITY COUNCIL LEGAL NOTICE THAT HAD THE DAYS CORRECTLY, WE WANT TO MAKE SURE THAT THERE IS AMPLE TIME FOR P & Z MEETINGS TO ADDRESS THIS ASPECT SO WE WOULD ACTUALLY BE STRIKING THROUGH NUMEROUS SECTIONS OF 803 AS IT RELATES THE RULE THAT YOU HAVE TO PROVIDE THE SUPER MAJORITY LANGUAGE IN THE NOTICE.
WELL, I'M UNCLEAR WHAT THAT MEANS BECAUSE IT TALKS ABOUT IF YOU'RE GOING TO RECEIVE NOTICES OF OPPOSITION, WITHIN SOMETIME, BUT IT DOESN'T TELL YOU HOW MUCH TIME.
SO THOSE THINGS WE ARE GOING TO PULL OUT THAT WE ARE GOING TO KEEP THEM. WE'RE GOING TO SPECIFY FROM THEM, IF YOU HAVE OPPOSITION IN ORDER FOR TO US QUANTIFY BEFORE COUNCIL WHAT THAT IS WE HAVE TO HAVE THE NOTICES BY CERTAIN TIME
AND CERTAIN DATE. >> THE ONLY OTHER QUESTION I HAVE FOR YOU IN ALL IS IF WE ARE GOING TO TAKE THIS OUT OF THE CODE, THE SPECIFICS OF THAT, WHERE ARE YOU GOING TO HAVE IT WRITTEN? WHERE ARE THESE POLICIES AN PROCEDURES GOING TO BE AVAILABLE FOR THE PUBLIC TO GO THROUGH AND
SEE? >> WE ARE BUILDING AN FAQ.
WE WILL HAVE A DEVELOPER AND RESIDENT HANDBOOK.
THAT INFORMATION WILL BE ARTICULATED THERE.
>> BECAUSE RIGHT NOW IF YOU SPOUT OUT A CODE TO ME, I CAN GO
LOOK IT UP. >> NOW, WE WILL NOT REMOVE THE
REQUIREMENTS. >> NO, I UNDERSTAND BUT THEN AGAIN, THEY WON'T BE SPECIFIC, AND SO IT'S LIKE HOW DO I KNOW WHETHER OR NOT I MEET THAT WITHOUT BEING ABLE TO SEE IT?
>> RIGHT, SO BEING A SUPER MAJORITY WILL REMAIN IN THERE.
DEADLINE TO RESPOND TO NOTICES OR RESPONSE OF NOTICES RECEIVED
I'M JUST SAYING THOUGH -- >> WE WILL HAVE A POINT TO PLEASE REFER TO OR THIS, HOW TO IS REFLECTED IN THIS DOCUMENT,
GUIDELINE ABC OR HOWEVER. >> AND THAT WILL BE AVAILABLE TO
>> SO SHE HAD THREE FINGERS UP THAT WE WILL HAVE THE CODE WE WILL HAVE CURRENTLY WE HAVE A DEVELOPMENT HANDBOOK.
>> RIGHT. >> WHICH IS WRITTEN FOR DEVELOPERS FOR CITIZENS, FOR EVERYBODY.
WE ARE GOING TO HAVE A RESPIRATE HANDBOOK GUIDE BOOK SPECIFIC TO RESIDENTS AND NEIGHBORS WHAT THE DEVELOPMENT PROCESS IS ABOUT, WRITTEN FROM THEIR VIEWPOINT AND WITH MORE TYPICAL LANGUAGE THAT THEY MIGHT, LESS TECHNICAL LANGUAGE IN THERE SO IT'S MORE ACCESSIBLE TO THE PUBLIC AGAIN FROM THE STANDPOINT OF BETTER PREPARING THEM FOR PUBLIC HEARINGS AND ALSO, TO PARTICIPATE IN THE PROCESS AND KNOW WHAT'S HAPPENING IN THEIR CITY. AND HOW THEY CAN PARTICIPATE IN
THE PROCESS. >> ONE THING THAT CONCERNS ME IS YOU KNOW, THE MAIL SERVICE, THE POTENTIAL SERVICE IS NOT VERY RELIABLE HERE. I GET MY NEIGHBORS' MAIL ALL THE TIME, THEY GET MINE AND THE POSTCARDS ESPECIALLY, THEY'LL STICK THOSE THINGS INSIDE AN AD CIRCULAR SO UNLESS YOU GO THROUGH AND LOOK FOR IT YOU DON'T GET IT AND I KNOW YOU GUYS
[00:50:02]
CAN'T DO ANYTHING ABOUT THAT AND THE MAIL NOTICES ARE REQUIRED BUT THAT'S WHY I'D LIKE TO SEE MORE ONLINE NOTIFICATION BECAUSE SO MANY PEOPLE THESE DAYS THE INTERNET IS WHERE FE GET ALLTHEIR INFORMATION. >> WE WILL COMPLY WITH THE REQUIREMENT OF THE CODE THAT WE WILL BE GO BEYOND THAT, AND WE WILL ENACT A PLATFORM WHERE PEOPLE CAN JUST A FEW CLICKS AWAY FIND THE INFORMATION THEY HAD NEED.
>> I THINK GENERALLY WE DO A BETTER JOB THAN A LOT OF THE
>> I WAS GOING TO SAY TO ZONING AND PLANNING STAFF A BIG THANK YOU, BECAUSE GHU LOOK AT WHEN A DEVELOPER GIVES YOU A PROJECT AND YOU HAVE TO GET THAT PRESENTED TO US IN 30 DAYS IT'S A LOT OF DATES. IT'S A LOT JUST WITHIN THOSE 30 DAYS BUT IT'S A CONTINUOUS WITH EVERYTHING ON YOUR CALENDAR WHEN YOU'VE GOT TO GET EVERYTHING SUBMITTED SO I KNOW YOU'RE PROBABLY USED TO THAT BUT IN YOU START THINKING ABOUT THE BIG PICTURE OF IT, THERE'S A LOT INVOLVED TO KEEP IT GOING.
>> I'VE BEEN BUSY. >> YOU KNOW, I LOOK AT MY TEAM AND ABSOLUTELY, I'VE NOT SEEN A MOMENT WHERE THEY'VE ACTUALLY HAD THE ABILITYTHE FROM THEIR PHONE OR THEIR EMAIL AND WE TRY VERY VERY HARD TO KEEP IN CONTACT AND COMMUNICATE WITH OUR CLIENTS WHETHER IT'S A RESIDENCE A BUSINESS OWNER OR A NEW APPLICANT AND REALLY, I APPLAUD THIS TEAM AND I THANK
YOU FOR RECOGNIZING IT. >> [INDISTINCT] EVEN SOME OF THE CITIZENS EVEN WHEN THEY LOSE THEY SEEM LIKE THEY, I DON'T KNOW, THERE'S A CONNECTION THERE.
[INDISTINCT]. >> SO THANK YOU SO MUCH FOR THAT. CAN WE SAFELY ASSUME WE CAN MOVE TO CITY COUNCIL WITH THE WORK SESSION?
IT IS 6:54. WE ARE GOING TO END THE WORK SESSION AND WE WILL RECONVENE FOR THE REGULAR
* This transcript was compiled from uncorrected Closed Captioning.