[1. CALL TO ORDER]
[00:00:12]
>> YES MA'AM? >> ALL RIGHT. WE ARE GOING TO CALL THE WORK SESSION TO ORDER. IT IS , 6:33.
[2A. Discuss Meeting Calendar.]
>> 6:33. AND , WHO WILL PRESENT THE WORK ORDER? WE WILL DISCUSS THE MEETING CALENDAR. IT'S RIGHT HERE.
>> THAT WILL BE ME. THANK YOU. WE'VE PROVIDED THE 2023 MEETING CALENDAR DATES. THEY ARE TYPICALLY THE SECOND AND FOURTH TUESDAYS , AS PER NORMAL. OCTOBER, NOVEMBER, DECEMBER, THERE IS JUST ONE MEETING. THE OCTOBER REASON IS BECAUSE CITY COUNCIL MOVED THEIR REGULAR SCHEDULED MEETING. THEY WILL HAVE A SPECIAL ONE THAT DATES. AS THOSE OF YOU THAT HAVE BEEN ON THERE FOR A NUMBER. IT'S A BIT OF AN INCONVENIENCE TO RELOCATE. WE DECIDED , WE WILL HAVE THAT ONE MEETING THAT MONTH. THROUGH THE THANKSGIVING HOLIDAY AROUND THAT TIME. AND THE DECEMBER MEETING DURING THE CHRISTMAS HOLIDAY. THAT IS THE SITUATION WITH THE CALENDAR. THAT WAS OUR LAST MEETING. WHEN WE WERE
WITH THE COMMUNITY CENTER. >> YEAH.
>> THE EFFORTS THAT GO WITH THE CITY STAFF , INCLUDING WITH THE COMMUNICATIONS TEAM. I BELIEVE A NUMBER OF YOU ARE CREATURES OF HABIT. YOU SHOULD APPEAR. YOU SHOWED UP HERE.
AND ADDING IN FOR THE CITIZENS AS WELL FOR THEM TO TRY TO GET THEM COMFORTABLE. WHEN COMMISSION MEETINGS HAPPEN, WHERE THEY HAPPEN. AND POTENTIALLY NOT HAVE AN ISSUE WHERE WE HAVE A COUNCIL MEETING HAPPEN HERE WHEN WE MEET SOMEWHERE ELSE. CAN MAKE THAT CHANGE.
[2B. Discuss Consent Agenda items.]
>> WE WILL DISCUSS THE CONSENT AGENDA ITEMS FOR THIS EVENINGS.
CONSENT AGENDA. I APOLOGIZE FOR THE STAFF NOT GETTING THOSE MINUTES IN THE FIRST ITERATION OF THE PACKET. THANK YOU, COMMISSIONER WILLIAMS, FOR POINTING THIS OUT. IT IS CORRECTED. THEY ARE IN THE PACKET. ANY QUESTIONS ON THE MINUTES? OKAY. THE SECOND ITEM. THIS IS SOMETHING THAT HAS BEEN A LITTLE BIT, SINCE WE HAVE DONE, FOR AN EXTENSION TO AN APPROVAL. TEXAS STATE LAW REQUIRES US TO ACT ON A PLAT WITHIN 30 DAYS. WE HAVE BEEN WORKING WITH THIS APPLICANT'S, DUE TO HOLIDAYS AND THINGS. THIS IS A SOMEWHAT UNUSUAL ITEM , ON THE PLAT. IF YOU'VE LOOKED ON IT. MAKING SURE WE HAVE THE LANGUAGE RIGHT AND WORKING WITH THEM. THEY REQUESTED AN EXTENSION FOR 15 DAYS, TWO WEEKS.
>> WHICH I DO MISS THIS? >> THIS THIS ITEM 4C. THEY HAVE ALREADY SUBMITTED THE PLAT REVISION BACK THERE.
THEY'VE GIVEN IT A LOOK. THE OF THE DEPARTMENTS INVOLVED IN THE DALTON VIEW COMMITTEE ALSO ASSIST WITH THESE PLOTS. THEY RECEIVED THIS AND THEIR PACKETS WERE RECEIVED TODAY.
WE WILL DISCUSS IT TOMORROW AFTERNOON. IT'LL BE READY FOR
YOUR CONSIDERATION. >> WHERE ARE THEY ON THESE 30
DAYS? >> DAY 29, IS WHERE THEY ARE.
>> ALL THE PLATS AND MIDDLE CALENDARS SET UP .
>> OKAY. >> WITH THAT, ANY QUESTIONS
[00:05:05]
ANYBODY WOULD HAVE ON THE ? PLAT?>> AGAIN, I HAVE A GENERAL QUESTION. I THOUGHT THAT PLATS WERE, I MEAN, WE HAVE TO NOW. WEREN'T THOSE TYPICALLY ON -- SOMETHING THAT HAS GONE THROUGH A RECENT ZONING ACTION THAT IS FAMILIAR TO THE COMMISSION AND PUBLIC , WE WOULD PUT IT ON THE CONSENT AGENDA. THESE ARE TWO THINGS THAT ARE NOT. THEY DON'T FALL INTO THAT CATEGORY.
>> WE ARE ON THE SAME GUIDELINES AS FAR AS APPROVAL.
>> CORRECT. >> WHY DON'T YOU GO BACK OVER
IT? >> THE CONSENT AGENDA IS A TOOL THAT ALLOWS THE COMMISSION TO CONSIDER A NUMBER OF ITEMS NOT REQUIRING PUBLIC HEARINGS. TO BE CONSIDERED UNDER ONE MOTION. WITH THAT. AS PLATS RE: -- OR A MINISTERIAL PROCESS AND DON'T REQUIRE PUBLIC HEARINGS . LIKE I SAID, THOSE ITEMS THAT THE COMMISSION OF THE PUBLIC ARE SOMEWHAT FAMILIAR. THEY'VE GONE THROUGH REZONING MOST RECENTLY. IN THE NOT-TOO-DISTANT PASS -- PASS.
WE WOULD PUT THIS ON FORWARD CONSENTS. IT IS SOMETHING THAT IS SOMETHING, WE DON'T BELIEVE, IT WOULD HAVE QUESTIOS FOR THE COMMISSION. THAT BEING SAID, IF THE COMMISSION HAS ANY QUESTIONS ON ANY ITEMS ON THE CONSENT AGENDA, IT IS IN YOUR PURVIEW TO SAY, I WANT TO HAVE THIS MADE INTO CONSIDERATION. WE HAVE A PRESENTATION PREPARED FOR EVERY ITEM AND WE ARE READY TO DO THAT.
>> OKAY. OKAY, DO WE HAVE ANY QUESTIONS?
>> THE UPDATES OF THE DESIGN CRITERIA AND STANDARDS , FOR SENIORS AND SO FORTH. DO YOU KNOW IF ANY OF THE PLANNING
WILL BE INCLUDED? >> WE ARE NOT LOOKING, AT THIS POINT, TO MAKE MAJOR CHANGES TO THAT. WE WANT TO MAKE SURE WE ARE IN ALIGNMENT WITH STATE LAW.
>> IS THAT INFORMATION ONLINE?
>> WE WILL BE ONLINE. WE ARE IN THE PROCESS THIS WEEK FINALIZING THE REVIEW OF THE INITIAL DRAFT OF THE DIAGNOSTIC REPORT PREPARED BASED ON THE REPORT THE CONSULTANTS HAD IN CHANNEL ONE BACK IN AUGUST. BACK IN ROW LIT BACK IN AUGUST. WITH OUR STAKEHOLDER ENGAGEMENT GROUP.
AS WELL. ONCE WE GET THAT , TIDIED UP MIGHT BE THE BEST WAY TO PUT IT. IT'LL BE AVAILABLE ONLINE. WE WILL BE HAVING SOME PUBLIC MEETINGS AS WELL , TO GET FEEDBACK AS TO WHAT THE DIAGNOSTIC REPORT SAID. AND THE SUGGESTIONS THAT ARE INCLUDED WITHIN THAT. SO WE CAN MOVE FORWARD INTO THE ACTUAL DRAFTING OF THE NEW CODE.
>> THE RECALL IF THERE WERE ANY CHANGES TO THE RETENTION
REQUIREMENTS? >> I DO NOT RECALL IF IT WAS SOMETHING THAT WAS INCLUDED . HE'S NOT HERE, THIS EVENING.
>> THE REASON I ASK IS BECAUSE IT HAS COME UP REPEATEDLY.
OVER THE LAST COUPLE OF YEARS. THE CURRENT CODE IS WRITTEN , AND AWAY, IN A WAY THAT RETENTION IS REQUIRED OR NOT.
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I WANT TO MAKE SURE , IF YOU'RE GOING THROUGH THE PROCESS NOW, YOU CAN CONSIDER REVISITING THE DATA REQUIREMENT. OF DRAINAGE. AND ALSO, TO ENHANCE THE ENVIRONMENTAL BENEFITS.>> IT COULD BE THAT. >> ONCE WE GET THIS AGNOSTIC REPORT TO DISCUSS, IT'S NOT GOING TO LOCK THE DOOR FOR ANYTHING COMING UP. IT'S PART OF THE REASON WHY PEOPLE HAVE THE PUBLIC VETTING PROCESS TO SAY YOU MISS SOMETHING HERE.
>> THAT FEEDBACK? >> WE ALSO WANT TO ADD THAT WEIRD THREE YEARS AGO, RIGHT BEFORE COVID HID -- HITS, YOU MAY RECALL. THERE WAS A CONSERVATION -- WE ARE IN THE PROCESS OF GETTING THAT UPDATED . IT'LL INCLUDE LOW-IMPACT DEVELOPMENT, WATER QUALITY DRAINAGE.
>> OKAY. >> IT'LL BE UNDER CONSIDERATION THE SPRING. OVERALL TIMELINE WE ARE LOOKING FOR , HAVING THE NEXT GROUP OF PUBLIC INPUT COMING UP , PROBABLY FEBRUARY. THE OVERALL TIMELINE, THE DRAFT OF THE CODE WILL BE THIS YEAR, MOVING TOWARDS ADOPTION IN THE SPRING OF 2024. DOESN'T GET RUN-INS FOR UPDATE OFFICIALLY.
>> WE WERE WORKING ON HOW THAT WILL BE DONE. WE WILL HAVE AN INVITATION TO THOSE MEETINGS AND A FORM AGENDA POSTED. IF WE HAVE AN OPPORTUNITY THERE, DEPENDING ON WHEN CONSULTANTS COME TO VISIT FOR THE PUBLIC MEETING , IF IT DOES FALL . WE WILL ALSO BE HERE TO DO PRESENTATION WITH THAT. THERE IS THAT WEBSITE AVAILABLE. IT'LL BEEN A PROBLEM FOR US TO PREPARE -- IT'S WILL BE NO PROBLEM FOR US TO PREPARE A POWERPOINT PRESENTATION FOR US. FOR
WHERE WE ARE. >> THAT'LL BE NICE. I DON'T KNOW ABOUT ANYBODY ELSE THAT MAY POSSIBLY WORK FULL TIME, BUT WITH EVERYTHING GOING ON IN MY LIFE, IT'LL BE REALLY NICE.
I WOULD HATE TO ADD TO YOUR LIST OF THINGS TO DO. BUT, I WANT TO KNOW WHEN ALL OF IT IS POSTED AND WHAT THE WEBSITE IS, SO WE CAN BE ALERTED TO LEAVE AND REVIEW IT.
>> THAT IS A GOOD SUGGESTION. I DON'T KNOW HOW EASY IT IS OR HER TO SET UP. THEY ARE POSTED ON THERE. WE WILL FIGURE THIS OUT. AND ALSO, BE SURE TO DEVELOP STAYING IN THE LOOP THE THIRD -- FOR SOME KIND OF MAIL LIST. EMAIL IS.
>> WE CAN GET AN EMAIL , INFORMATION, THE WEBSITE IS POSTED. THIS IS THE INFORMATION ON THAT.
>> MEMBERS BECAUSE WE HAD MR. TUCKER AS A RESIDENT NEIGHBORHOOD LEADER. BUT HE IS ALSO AN ALTERNATE. IN THE THIRD PERSON IS
>> A LONG TIME . >> SINCE WE HAVE PEOPLE HERE TONIGHT, CAN WE REVIEWED THE PLATTING PROCESS AS FAR AS
[00:15:01]
HOW THE CITY IS INVOLVED AND HOW IT PLAYS OUT?>> SURE. PLATS ARE GENERALLY REQUIRED FOR THE DEVELOPMENT AND SALE OF LAND. SALE AND DEVELOPMENT OF LAND. LAND IN TEXAS IS TYPICALLY FOUND IN ABSTRACT SURVEYS. THEY HAVE NAMES AND NUMBERS. THEY ARE ASSOCIATED WITH THEM. THEY HAVE BEEN GRANTED EITHER BY EITHER THE STATE OF TEXAS, REPUBLIC OF TEXAS, MEXICO, OR SPAIN. IT GOES ALL THE WAY BACK TO THAT. THEY ARE LAND GRANTS GIVEN TO PEOPLE FOR VARIETY OF REASONS. THEY WERE ALLOWED TO BASICALLY DO A SURVEY OF SOME LAND, CLAIM IT AS THEIR OWN. AND OVER TIME, AS THE PROPERTY OWNERS SELL OFF THE LAND OR, THE FAMILIES SPLIT THE LAND ON THEIR , THEY BECOME SUBDIVISIONS. THAT'S WHERE THE END OF. WITH THAT. ALL THE SURVEYS ARE RECORDED WITH THE STATES AND COUNTIES WITH THAT. AS YOU MAY SEE FROM OUR AGENDAS , WE REFERENCE IT IS A CERTAIN AMOUNT OF LAND OUT OF A CERTAIN SURVEY WITH THAT. TWO TYPICALLY, THERE ARE TWO MAJOR KINDS OF PLOT. THERE IS PRELIMINARY AND FINAL. PRELIMINARY IS A DOCUMENT THAT SETS OUT AND IS UP LUMINARY DOCUMENT. HOW WILL WILL SET OUT. IT'S SOMETHING AS SIMPLE AS ONE LOT . OR ONE OR TWO LOTS. MOST OF THE TIME, WHEN WE SAY SUBDIVISION, THEY'RE THINKING ABOUT HOUSING DIVISIONS OF HUNDREDS OF LOTS. THE PLOT SETS THOSE THINGS OUT AND ALLOWS FOR POTENTIAL BUYERS. IT'S FOR PRIVATE AND PUBLIC INFRASTRUCTURE. THE SECOND STEP IS THE FINAL PLAT.
THAT IS WHEN THE SUBDIVISION IS READY FOR BUILDING CONSTRUCTION TO HAPPEN. THE CITY ACCEPTED INFRASTRUCTURE , AND, OR, HAVE ENTERED INTO SOME KIND OF A SURETY AGREEMENT.
WITH A SET-ASIDE OF DEPOSIT , A CERTAIN PERCENTAGE OF THE ESTIMATED IMPROVEMENTS WAITING TO BE CONSTRUCTED THAT THE CITY HOLDS. UNTIL THOSE IMPROVEMENTS ARE COMPLETED AND ACCEPTED BY THE CITY. OR, THEY HAVE DONE ALL THE WORK , IT'S READY TO GO, THE CITY HAS TAKEN IT . SO, THEY HAVE COMMENCED WITH THE CONSTRUCTION OF BUILDINGS. ANOTHER TYPICAL ONE IS A REPLY -- RE-PLAT . YOU TAKE A PIECE OF PROPERTY AND CHANGE SOMETHING ON THERE. AT THE SUBDIVIDING IT INTO SMALLER LOTS, COMBINING LOTS INTO LARGER LOTS, ADDING ADDITIONAL FEES AND RIGHTS-OF-WAY. THOSE KINDS OF THINGS. THAT IS THAT. HOW DID I DO?
>> GOOD. I HAVE A QUESTION FOR YOU. THE PRELIMINARY PLATS ARE TYPICALLY AGENDA LINE ITEMS . CONSIDERED INDIVIDUALLY. AS OPPOSED TO -- , WHICH OFTEN TIMES COMES IN ON THE CONSENT AGENDA TOPIC. IS THAT CORRECT?
>> IT MAY COME BACK THAT WAY AS A FINAL PLAT. GOING BACK MOST RECENTLY, MY MOST RECENT MEMORY WE DID WAS THE LAKESHORE VILLAGE PROJECT. WE DID THIS IS AN INDIVIDUAL CONSIDERATION ITEM KNOWING THEY HAD AND AGREEMENTS. WE WANT TO MAKE SURE IT WAS BROUGHT UP FOR PEOPLE TO KNOW
[00:20:01]
AND UNDERSTAND . AND KNOWING IT WAS A ZONING CASE THAT WENT THROUGH SEVERAL TIMES. WE WANT TO MAKE SURE WE FIGURED THERE WAS A DESIRE FOR TO BE DISCUSSED . WE MAKE THAT CALL , ONE A MAKE SURE -- WANTING TO MAKE SURE THE COMMISSION HAS AN OPPORTUNITY TO DISCUSS SOMETHING. IF THERE'S SOMETHING WE WANT TO MAKE SURE THAT YOU KNOW , AND WE BELIEVE THERE WILL THE CONVERSATION AND DISCUSSION OF QUESTIONS, WE WILL DO THAT. WE WENT TO MAKE SURE THE CITIZENS IN PUBLIC ARE AWARE OF WHAT IS BEING PROPOSED. AND ACTED ON.>> AND THE EXPECTED TO BE -- IF THEY MAKE IT TO US, THAT MEANS THEY NEED TO BE DRAFTED .
>> THAT IS CORRECT. OUR RECOMMENDATION WILL INCLUDE THE LANGUAGE NEEDS OR DOES NOT NEED. ALL THE REQUIREMENTS OF THE TEXAS LOCAL GOVERNMENT CODE AND THE RELEVANT DEVELOPMENT CODE. I WILL FESTER. WE HAD SITUATIONS WHERE WE DID MISS SOME THINGS. THERE ARE SOME PLANTS WE ARE DELEGATING AUTHORITY TO APPROVE. THOSE ARE MINOR PLATS AND SOME WE PLATS . THE PROPERTY HASN'T BEEN SOLD, BUT THEY ARE LOOKING AT IT. PREL FAMILY RESIDENTIAL'S, I'M
SORRY, NOT THAT. >> IS IT MORE RELATED TO
FEASIBILITY? >> SOMEWHAT. THE ONE ASKING FOR AN EXTENSION? THEY DID A SUBDIVISION OF FOUR DIFFERENT LOTS WITH THE IDEA THEY WOULD GET DIFFERENT DEVELOPMENTS AND
BUILDERS INVOLVED. >> THE COMMISSION SHOULD LOOK AT IT AS RELATES TO FEASIBILITY FOR THE APPLICANT AND WHETHER OR NOT IT MEETS THE CITY OF ROWLETT CODE.
>> LET'S SAY SUSIE SETS UP A PACKAGE FRIDAY NIGHT, I PULL UP AND SAY I DON'T UNDERSTAND THIS . DO YOU WANT US TO TELL YOU THEN, OR WAIT FOR THE MEETING? IF I SEE SOMETHING, LIKE A PLATS, AND ALL CONDITIONS ARE MET, AND I SAY IT DOESN'T SEEM RIGHT. DO YOU WANT ME TO WAIT TO THE MEETING
OR DROP AN EMAIL TO STAFF? >> DROP IN AND MAKE AN EMAIL TO STAFF. WE HAVE AN OPPORTUNITY TO CLARIFY OR BE PREPARED. FOR THAT DISCUSSION OF THE COMMISSION.
>> ANYTHING WE FEEL MIGHT AFFECT THE MEETING. THE PLANNING AND ZONING COMMISSION MEETING . WE CAN POSSIBLY CLEAR THIS BEFORE THE MEETING. WE DON'T NECESSARILY LIKE
SURPRISES IN THERE. >> THERE ARE SOME TIMES WHETHER IT'S FINE FOR US TO HAVE THIS CONVERSATION. THE MEETING A PUBLIC MEETING . THEY WILL LET THE PUBLIC KNOW WHAT IS HAPPENING. IT GIVES THE RECORD. IT'LL MAKE PEOPLE BETTER INFORMED AS TO WHAT IS HAPPENING.
>> IT'S A LITTLE BIT MORE INTERPRETIVE AS OPPOSED TO THE
[00:25:12]
REGULAR CODE WHICH IS CUT AND DRY IN TERMS OF LOT SIZES. I ATTEND , BASED ON EXPERIENCES SO FAR, I TEND TO LOOK AT IT DIFFERENTLY. THERE SHOULD BE SOME AMENITIES AND THINGS LIKE THAT. IMPROVED LANDSCAPING FEATURES, ET CETERA. THIS COULD COME IN. IT'S SOMETHING I NOTICED . WE CAN KEEP AN EYEON THIS GOING FORWARD. >> WE WILL ADJOURN THE WORK SESSION. WE
* This transcript was compiled from uncorrected Closed Captioning.