Feb 07, 2023 City Council Work Session

[1. CALL TO ORDER]

[00:00:06]

SFWLCHLT GOOD EVENING, IT IS TUESDAY, FEBRUARY 7TH AT 5:30 P.M. WE ARE AT CITY HALL WITH A QUORUM PRESENT, AS AUTHORIZED BY SECTION 551.071, OF THE FKS GOVERNMENT CODE, THIS MEETING MAY BE CONVENEDTFKS GOVERNMENT CODE, THIS MEETING MAY BE TEFKS GOVERNMENT CODE, THIS MEETING MAY BE CONVENEDXFKS GO MEETING MAYAFKS GOVERNMENT COD MEETING MAY BE CONVENEDSFKS GO MEETING MAY BE CONVENED GOVERN MEETING MAY BE CONVENED.

WE'RE HERE AT CITY HALL. WE HAVE NO EXECUTIVE SESSIONS TONIGHT SO WE WILL MOVE DIRECTLY INTO THE WORK SESSION.

OUR FIRST ITEM IS ITEM 3A DISCUSS AN AMENDMENT TO THE LEASE OF THE ROWLETT PUBLIC LIBRARY, RELOCATION OF THE UTILITY BUILDING DEPARTMENT AND POSSIBLE ISSUANCE OF CERTIFICATES OF OBLIGATION. DOES ANYBODY WISH TO SPEAK ON THIS ITEM? YES, THERE IS SOMEBODY WHO WISHES TO SPEAK ON THIS ITEM. STEVE STANLEY, GO AHEAD.

STATE YOUR NAME AND RESIDENCE AND YOU'LL HAVE THREE MINUTES.

>> STANLEY POLLARD, I AM THE TREASURE OF THE PRINCIPAL OF THE ROWLETT PUBLIC LIBRARY INCORPORATED AND PAST PRESIDENT OF THE ORGANIZATION. I GUESS I DON'T KNOW WHAT ALL THE FIGURES ARE THAT Y'ALL ARE LOOKING AT AND HOW THE NEGOTIATIONS HAS GONE ON THE PROPERTY THAT CURRENTLY HOUSES THE LIBRARY. I WILL TELL YOU THAT IN MY JOB OF 42 YEARS PLUS, I NEGOTIATED THINGS.

AND THERE IS NO REASON THAT I KNOW, THERE SHOULDN'T BE ABLE TO BE A NEGOTIATED RENEWAL OF THE CONTRACT.

THAT ALSO INCLUDS THE END CAP OR ONE OR BOTH END CAPS TO THAT BUILDING DOWN THERE WHERE THE LIBRARY IS.

NOBODY HAS SHOWN, AS FAR AS I KNOW, ANY REAL AND WHEN I SAY REAL, I'M TALKING ABOUT SUBSTANTIAL INTEREST IN THE END CAP THAT HAS BEEN EMPTY EVER SINCE IT WAS BUILT.

THAT FACES ACROSS FROM BANKHEAD.

WE DID HAVE A SMALL SHOP THAT LASTED FOR A FEW MONTHS.

THAT WAS FACING THE CITY HALL HERE.

BUT THAT IS IT. AND UNLESS PEOPLE WANT TO WRITE OFF A WHOLE LOT ON THEIR TAXES OR SOMETHING ON THE BUILDING, IT DOESN'T SEEM TO ME LIKE THAT THEY'RE NEGOTIATING VERY WELL TO SAY HEY, LISTEN, LET'S MAKE A DEAL SO THAT WE FILL UP THE BUILDING AND NOT LET IT DETERIORATE ON THE INSIDE.

AS YOU KNOW, IT'S NEVER BEEN FIN FINISHED. NOBODY EXPRESSED INTEREST TO FINISH IT. I WOULD JUST SAY THAT I DON'T KNOW WHAT THE FIGURES ARE AGAIN, BUT I'M NOT SURE I

WOULDN'T TAKE A HARDER STAND. >> THANK YOU.

[3A. Discuss an amendment to the lease for the Rowlett Public Library, necessary municipal facility repairs, the proposed relocation of the Utility Billing Department and possible issuance of Certificates of Obligation for the Public Safety Station at Sapphire Bay (45 minutes).]

LET'S GET INTO IT. >> HERE WE GO.

SO THIS IS THE FIRST TIME. I AM NOT GOING TO REREAD THE ENTIRE THING. THANK YOU, COUNCIL AND CITY MANAGER FOR HAVING US HERE TONIGHT.

THIS IS A TEAM EFFORT. I KIND OF FEEL LIKE I LOST A GAME OF ROCK, PAPER SCISSORS, I HAVE A LOT OF HELP SITTING BEHIND ME, WITH NO LEGAL ADVICE, THAT WILL HELP ME ANSWER THESE QUESTIONS. WE ARE GOING TO TALK TONIGHT ABOUT THE ROWLETT PUBLIC LIBRARY, UTILITY BILLING, AND MAJOR FACILITY REPAIRS AND SPACE UTILIZATION STUDY AND QUICKLY DISCUSS THE POTENTIAL CO FOR FIRE STATION NUMBER FIVE AT THE VERY END. IN FALL OF 2022, THE CITY MANAGER'S OFFICE PUT TOGETHER A FACILITY STRIKE TEAM.

WE KNEW WHAT KIND OF FEEDBACK WE WERE GETTING FROM OUR CITIZENS AND REALLY LOOK AT WHAT WERE OUR PRESSURE POINTS FOR LACK OF A BETTER WORD. THERE WAS SOMEBODY FROM UTILITY BILLING, AMANDA MITCHELL, RONNY FROM PUBLIC WORKS.

SAM FROM FACILITIES. MICHAEL DENY FROM POLICE.

LIBBY FROM ECONOMIC DEVELOPMENT.

AND LAURA FROM THE LIBRARY. WE GOT TOGETHER, REALLY STARTED TALKING ABOUT ONE, IT WAS ABOUT THE SAME TIME WE HAD THE CONVERSATION ABOUT THE PUBLIC LIBRARY LEASE.

HOW DO WE MOVE FORWARD KNOWING IT COULD BE A LITTLE WHILE BEFORE WE HAVE PUBLIC FACILITIES, EVEN IF WE HAVE A

[00:05:03]

SO TONIGHT WE ARE GOING TO TALK ABOUT THE ROWLETT PUBLIC LIBRARY. THIS WAS IN FRONT OF COUNCIL IN DECEMBER AND WE TALKED ABOUT THE POTENTIAL TO BE ABLE TO EXPAND INTO THE END CAP. THE OTHER END IS SET UP AS A KITCHEN. IT'S NOT FEASIBLE FOR US TO USE. WE HAD EXPLORED THAT OPTION EARLY ON, LAST SUMMER, BEFORE WE STARTED NEGOTIATIONS OF OUR NEW LEASE. UTILITY BILLING, AS YOU ALL KNOW, CITY HALL IS COMPLETELY OUT OF SPACE.

ANNEX IS EVEN MORE OUT OF SPACE AND WE HAVE MOST RECENTLY MOVED OUR GIS TEAM FROM THE IT AREA TO THE CITY HALL, DOWN THE HALL IN A CONFERENCE ROOM IN ORDER TO JUST FREE UP SOME SPACE FOR POSITIONS THAT FINANCE GOT APPROVED LAST YEAR. AND SO WE'RE GOING TO TALK THROUGH THAT A LITTLE BIT AND POTENTIALS FOR THAT. AND THEN ALSO, AS A PART OF THAT, WE REALLY LOOKED AT THOSE FACILITIES THAT ARE IN DIRE NEED OF IMMEDIATE REPAIRS. WE CAN'T WAIT ON THOSE.

THINGS LIKE THE POLICE EVIDENCE BUILDING, THE HUMAN RESOURCES BUILDING. BUILDINGS THAT AS YOU WILL FIND, COST MORE TO MOVE THAN THEY DO JUST TO FIX.

SO WE'RE GOING TO START WITH THE LIBRARY.

WE HAD A VERY LONG LENGTHY CONVERSATION ABOUT THE LIBRARY IN EARLY DECEMBER ABOUT EXTENDING THE LEASE AND THE POTENTIAL TO EXTEND THE LEASE. ACTUALLY, CHEAPER THAN WHAT WE ARE CURRENTLY PAYING WITH A TURNKEY LEASE.

AND SO THAT IS 1620 FOR THE EXISTING SPACE THAT WE ALREADY ARE IN. AND COUNCIL CHALLENGED US WITH GOING BACK AND LOOKING TO SEE IF THERE WERE SOME EXPANSION OPTIONS INTO THE END CAP. SO AFTER WE KIND OF IN EARLY SUMMER HAD THE CONVERSATION ABOUT THE END, WHERE BOOK CLUB USED TO BE, AND THE DIFFICULTIES USING THAT SPACE BECAUSE HOW IT IS SET UP AS A RESTAURANT OR KITCHEN, WE LOOKED AT THE OTHER ONE ON THE OTHER END, SUITE 100.

WE DID NEGOTIATE WITH BUCHANAN PARTNERS.

I TRIED VERY HARD TO GET US DOWN TO WHAT WE WERE CURRENTLY PAYING IN THE REMAINDER OF THE SPACE.

AT THE 1620 PER SQUARE FOOT. THEY SETTLED AT $20 PER SQUARE FOOT ANNUALLY, TO ADD THAT TO OUR LEASE.

2514 SQUARE FOOT. AND THEN OUR FACILITIES TEAM STARTED THE PROCESS OF WHAT DOES BUILD OUT IN THAT SPACE LOOK LIKE. THEY WORKED WITH LAURA TO COME UP WITH SOME PROPOSALS, OPTIONS, WHAT COULD WE USE THAT SPACE FOR, BASED ON ALL OF HER EXPERIENCE WHEN WE WERE DOING THE FACILITY STUDY AND THEN SHE AND SAM, OUR FACILITY SUPERVISOR WORKED WITH JUST ONE COMPANY, SO WE DIDN'T GO OUT TO BID FOR ALL OF THESE. BUT JUST TO HAVE A FIRST DRAFT OR A FIRST BLUSH OF WHAT IT MIGHT LOOK LIKE TO BUILD OUT THAT SPACE. I ALSO TRIED TO NEGOTIATE WITH BUCHANAN PARTNERS THAT THEY WOULD WHITE BOX IT FOR US AND WE WOULD GO FROM THERE. THEY WERE HAPPY TO DO THAT.

UR PER SQUARE FOOT RATE. SO WE PLANNED THAT INTO OURSELF. WE FIGURED THAT WAS A BETTER DEAL. I'M GOING TO SHOW YOU WHAT THEY HAVE PROPOSED TO USE THE SPACE FOR.

IT WAS IN THE PACKET, AS YOU KNOW.

THE LEASE OF THE NEW SPACE WOULD BE ABOUT $50,000 ANNUALLY, ADDED TO THE 2961 THAT WE ALREADY PAID A YEAR TO LEASE IT. THE CONSTRUCTION OF THE NEW SAYS WOULD BE ABOUT 225,000 AND THEN THE FF&E FOR THE NEW SPACE, FURNITURES, FIXTURES AND EQUIPMENT WAS ROUGHLY ABOUT $30,000. THAT MAKES SURE THAT THE LIBRARY HAS THE SAME TECHNOLOGY AND SAME OPPORTUNITIES IN THE NEW SPACE AS THEY DO IN THE EXISTING SPACE.

DUE TO THIS, DOING SOME OF THIS, LAURA REALLY CONSIDERED AS A LIBRARY DIRECTOR WHAT CAME UP DURING THE LIBRARY FACILITY STUDY AND WHAT WERE THE HIGHEST NEEDS AT THAT POINT.

QUIET STUDY SPACE. SHE LOOKED AT HER ENTIRE FACILITY AND HOW SHE MIGHT BETTER USE SOME OF THAT SPACE.

SO THIS IS, YOU SEE THE EXISTING SPACE IN THE MAP ON THE LEFT. THIS WOULD BE SUITE 100, ON THE RIGHT, YOU SEE THAT THERE IS A TEEN AREA, OBVIOUSLY THEY HAVE A LOT OF TEENS AFTER SCHOOL. THERE IS A READING NOOK.

THERE IS A SMALL TRANSITION SPACE BETWEEN THE EXISTING SPACE AND BEING ABLE TO HAVE A READING NOOK THERE.

AND THEN ADDING AN ACTIVITY ROOM.

SO AS MOST OF YOU KNOW, THE LIBRARY, THE CURRENT LIBRARY HAS A CONFERENCE ROOM AND ACTIVITY ROOM.

SO THOSE TWO SPACES WOULD BE REPURPOSED.

THE MEETING ROOM WOULD BECOME A QUIET STUDY AREA.

AND THEN THE EXISTING ACTIVITY ROOM WOULD BECOME A MUCH LARGER

[00:10:01]

WHAT WE'RE LOOKING FOR TONIGHT IS CONSENSUS FROM COUNCIL TO MOVE FORWARD WITH ONE OR THE OTHER.

IF THE CONSENSUS IS TO MOVE FORWARD WITH JUST THE EXTENSION, WE WILL WORK AND BRING THAT BACK ON A CONSENT AGENDA. IF THE CONSENSUS IS TO WORK TOWARD THE EXPANSION, THAT WILL TAKE A LITTLE MORE WORK AS WELL, WE WILL BRING BACK AMENDED LEASE AND THEN YOU WILL ALSO SEE SOME PROJECTS TO BUILD THAT OUT.

>> DO WE THINK THERE IS MORE OPPORTUNITY TO NEGOTIATE WITH

BUCHANAN? >> I WILL ALWAYS TRY TO NEGOTIATE AGAIN ONCE. BUT I WILL TELL YOU THAT WE HAD OVER SEVERAL DAYS EXTENSIVE CONVERSATIONS.

THE SPACE TODAY IS WORTH MORE THAN IT WAS WHEN WE DID IT BEFORE IT WAS BUILT. WHICH IS HOW I THINK THAT THEY GOT TO THAT POINT. SHE WASN'T -- I MEAN, SHE WAS LIKE WE'LL DO IT AND THIS IS GOING TO BE THE COST.

THAT WAS THE FINAL CONVERSATION WAS THIS IS WHERE WE ARE AND THIS IS WHAT WE'LL LEASE IT TO YOU.

AFTER THAT I WENT BACK, AFTER TALKING TO DAVID, I WENT BACK AND SAID WHAT ABOUT $20 A SQUARE FOOT AND YOU WHITE BOX IT. SHE IS LIKE ABSOLUTELY NOT.

WE WILL WHITE BOX IT, BUT THAT WILL BRING THE COST UP.

IT'S MORE CONDUCIVE FOR US TO WHITE BOX IT AT THAT POINT.

I DO NOT FORESEE THAT THERE ARE MORE NEGOTIATIONS BASED ON THE

CURRENT -- >> I GUESS THEIR ANALYSIS OR OUR ANALYSIS OF SQUARE FOOTAGE COST FOR SPACE.

AND THAT NUMBER WAS MUCH HIGHER.

I GOT TO GIVE ANGIE CREDIT. GETTING IT DOWN TO 20 TOOK PERSISTENCE AND TOOK A LOT OF WORK.

PLUS, LIKE Y'ALL SAID, THEY HAVEN'T DONE ANYTHING WITH THAT PIECE FOR YOU KNOW, SINCE INCEPTION.

I THINK IT'S A REASONABLE COST. AND WHAT ANDY SAID, I DON'T KNOW HOW WE CAN GET THAT LOWER UNLESS WE WERE WILLING TO EXTEND IT LONGER, MAYBE. BUT THEN I'M NOT SURE.

>> NOT NECESSARILY -- WE DON'T NECESSARILY HAVE TO MAKE THIS DECISION RIGHT NOW. WE CAN SIGN THE LEASE EXTENSION AT THE EXISTING SPACE AND PERHAPS COME BACK AND ISSUE AN AMENDMENT TO THE LEASE OR ARE THEY FAVORABLE TO THAT OR DO

YOU KNOW? >> WE ABSOLUTELY COULD.

SHE HAS IT ON THE MARKET STILL. THAT WAS OUR ONE AGREEMENT, WAS THAT KNOWING THAT IT WAS GOING TO TAKE ME A WHILE TO HAVE THIS CONVERSATION, I WANTED COUNCIL TO BE PREPARED TO HAVE ALL OF HE INFORMATION, SO IF YOU HAVE SOMEBODY THAT COMES IN AND IS VERY SERIOUS ABOUT LEASING THAT SPACE, JUST KEEP ME IN THE LOOP UNTIL WE GET TO HAVE THIS CONVERSATION.

THERE IS SOME SENSE OF URGENCY ON US EXTENDING THE LEASE OBVIOUSLY. AND AS MUCH FOR US AS IT IS FOR THEM. WE WANT TO DO IT WHILE WE CAN GET A RATE BETTER THAN WHAT WE HAD BEFORE.

BUT ABSOLUTELY, WE CAN ALWAYS GO BACK TO THEM AND SAY HEY, OR WE WANT TO RELOOK AT THIS 6 MONTHS DOWN THE ROAD.

I WILL GO BACK TO BUCHANAN WITH WE ARE GOING TO EXTEND OUR LEASE AT THIS POINT. 6 MONTHS DOWN THE ROAD WE WANT

TO CONSIDER EXPANDING. >> I THINK IT'S REALLY IMPORTANT THAT WE EXPAND THE LIBRARY.

THE REASONING BEHIND THAT IS IN TERMS OF SPACE THAT WE HAD FOR A CITY OUR SIZE, WE ARE DEFINITELY NOT UP TO PAR.

I WAS PROVIDED A LIST OF CITIES IN THE 40 TO 70,000 POPULATION RANGE AND ROWLETT IS FOURTH FROM THE BOTTOM OF ABOUT 25 TO 30 CITIES. WE ARE WAY NEAR THE BOTTOM.

THERE'S CITIES THAT HAVE 20, 30, 40, 50,000 SQUARE FEET WORTH OF LIBRARY SPACE. WE'RE HERE WITH 12,400.

ALTHOUGH THIS IS AN INCREASE OF 20 PERCENT, ONLY AN ADDITIONAL 2500 SQUARE FOOT. IT'S NOT MUCH.

IT MOVES US FROM FOURTH TO THE BOTTOM, TO FIFTH FROM THE BOTTOM. NOT THAT I'M JONESING TO GET IN THE RUNNING OF HOW MUCH LIBRARY SPACE WE HAVE.

I KNOW THE VALUE THAT IT HAS FOR THE KIDS TO HAVE A LIBRARY THERE AND HAVE A TEEN ROOM, THE VALUE OF HAVING A GOOD CONFERENCE ROOM WHERE PEOPLE CAN MEET AND LIBRARY SPACE IN GENERAL. EDUCATION FOR THE POPULATION JUST LIFTS EVERYBODY UP. MY OPINION OF THAT.

WITH AT LEAST A FIVE-YEAR TERM, POTENTIALLY ALL THE WAY UP TO NINE YEARS, I DON'T SEE THE INVESTMENT OF CONSTRUCTION BEING A MAJOR HURDLE OR OBSTACLE.

IT'S MORE ABOUT PLANNING TO THE FUTURE TO GET US OUT OF THIS SPACE AND INTO A HOME FOR THE LIBRARY LONGER TERM.

>> WE ARE NOT LEAVING A LOT AT THE TABLE IF THERE IS A NEW

[00:15:03]

WE DON'T HAVE TO MAKE A DECISION.

I WANT TO HAVE A DISCUSSION NOW.

WE'LL GET TO THE END WHEN WE TALK ABOUT AVAILABLE FUNDS AND I WANTED TO STOP AND HAVE THE DISCUSSION.

>> HAS THERE BEEN ANYBODY EXPRESS INTEREST?

>> YES, SPECIFICALLY AT THE BANK HEAD, THEY HAVE HAD SEVERAL. THEY NEVER REALLY PAN OUT.

THEY HAVEN'T HAD ANYBODY FIRM, BUT THEY HAVE HAD SEVERAL DIFFERENT ORGANIZATIONS OR BUSINESSES, RESTAURANTS, LOOK AT IT. KIMBERLY TOLD US THAT WHEN WE VISITED WITH THEM WHEN THEY FIRST TOOK OVER THE PROPERTY.

>> THEY JUST WANT TOO MUCH. >> THEY DO.

>> SO IT SOUNDS LIKE THEY REALLY DON'T NEED REVENUE FROM THE PROPERTY TO MANAGE THEIR OPERATIONS.

THAT EFFECTIVELY GIVES THEM LEVERAGE IN THE NEGOTIATION PROCESS. AND THROWING ADDITIONAL NUMBERS OUT, I APPRECIATE YOU PUTTING THE CONSTRUCTION NUMBERS IN.

FIVE-YEAR LEASE, WE'RE TALKING INCLUDING THE CONSTRUCTION COSTS FOR THAT PROPERTY. SO KEEP THAT IN MIND, WE'RE TALKING $16 FOR THE EXISTING SPACE, $40 A SQUARE FOOT FOR A FIVE-YEAR LEASE WITH CONSTRUCTION AND LEASE COST.

THAT DIDN'T COUNT THE THREE PERCENT INCREASE PER YEAR.

>> YOU INCLUDED THE CONSTRUCTION --

>> YES. $20 A SQUARE FOOT.

>> SO WHAT OTHER PROPERTIES ARE AVAILABLE FOR LESS THAN $40 A SQUARE FOOT. THAT WORKS WITH THIS.

>> THIS IS A PLACE OF CONVENIENCE AS WELL.

IT IS DOWNTOWN. IT IS ATTACHED TO THE EXISTING LIBRARY. IT IS GOING TO OPEN UP

ADDITIONAL SPACE. >> WELL, WE HAVE TO KEEP IN MIND, WE HAVE TO PLAY WITH THE CARDS WE'VE BEEN DEALT AS THIS COUNCIL. WE WERE NOT DEALT A GOOD SITUATION FROM PREVIOUS LEADERSHIP.

NOT TO THROW ANYBODY UNDER THE BUS.

BUT WE ARE IN A VERY DIFFICULT PREDICAMENT WITH THE LIBRARY AND HOW IT'S BEEN MOVED AND MOVED.

AND SO WE ARE AT THIS LOCATION. THIS IS WHERE THE HOME IS FOR THE LIBRARY. AND I THINK THAT LIKE JEFF SAID, THIS IS A GOOD OPTION FOR US.

YOU KNOW, BEING THE BOTTOM FOUR IN TERMS OF SIZE.

PLUS, YOU CAN GO IN THERE AND SEE HOW TIGHT IT IS AS WELL.

WHEN IT'S -- WHEN SCHOOL IS OUT, YOU CAN REALLY SEE.

IT'S AN INSTR STRUGGLE TO HAVE AND SHARE SPACE.

SO I THINK THIS IS THE RIGHT MOVE TO MAKE.

YOU KNOW, OBVIOUSLY I'M NOT HAPPY WITH HAVING TO SPEND MORE MONEY ON A LIBRARY THAT THIS SITUATION SHOULD NOT HAVE HAPPENED IN THE FIRST PLACE. BUT HERE WE ARE.

>> I'M WITH BRIAN AND JEFF ON THIS ONE.

THE ULTIMATE GOAL IS FINDING A LONG-TERM SOLUTION FOR THE LIBRARY. AND WE EXPLORED OTHER DEVELOPMENT OPPORTUNITIES THAT ARE IN THE WORKS, NOT THAT WE'RE GOING TO TALK ABOUT THOSE RIGHT NOW.

TO ME, OTHER DEVELOPMENT OPPORTUNITIES THAT THIS MONEY WOULD BE MORE BETTER SUITED TOWARDS LEVERAGING MAKING THAT FINAL HOME HAPPEN SOONER THAN LATER THAN PUTTING A SHORT-TERM BAND-AID ON SOMETHING THAT WE KNOW THAT IS NOT GOING TO BE THE FINAL ANSWER. I AGREE WITH EVERYTHING THAT JEFF SAID IN TERMS OF WHAT OUR NEEDS ARE FOR LIBRARY SPACE.

SOMETIMES CITIES HAVE TO SPEND MONEY TO PROVIDE THAT SERVICE FOR CITIES. BUT I WOULDN'T WANT TO SPEND THAT MONEY UNTIL WE EXHAUSTED ALL OF THE OTHER OPTIONS.

TO BRIAN'S POINT, YOU MIGHT BE ABLE TO LEVERAGE THE INVESTMENT WE'RE LOOKING TO MAKE WITH OTHER DEVELOPMENT PARTNERS THAT WE MAY NOT KNOW ABOUT DOWNTOWN AND FIND A PERMANENT HOME FOR THE LIBRARY. AND SO THAT MIGHT BE AN EXECUTIVE SESSION TYPE OF CONVERSATION, IF THOSE CONVERSATIONS ARE HAPPENING TO BE ABLE TO MAKE ME FEEL COMFORTABLE WITH SAYING YEAH, OKAY, I'M WILLING TO SPEND THIS MONEY FOR THE BENEFIT OF OUR CITIZENS.

BECAUSE THERE IS REALLY NOT ANOTHER OPTION RIGHT NOW.

BUT IF THERE ARE OTHER OPTIONS THAT ARE OUT THERE, THEN I THINK YOU LEVERAGE THAT TO BE ABLE TO MOVE SOME OF THAT STUFF

FORWARD. >> YEAH.

I DO AGREE WITH (INAUDIBLE) JEFF SAID.

I DO KNOW -- THANK YOU FOR NEGOTIATING THAT DOWN TO $20.

BECAUSE THE OTHER END, I DO KNOW SOMEONE THAT TRIED TO GET (INAUDIBLE) THE LOWEST THEY WOULD GO IS 23.

>> 24.52. >> I MADE PHONE CALLS, JUST TO

[00:20:06]

MAKE SURE. >> EXPENSIVE.

>> VERY EXPENSIVE. SO THAT 23 WAS MONTHS AND MONTHS AGO. SO THAT 24.50 WAS UP-TO-DATE.

(INAUDIBLE) >> Y'ALL WANT TO MOVE FORWARD TO THE NEXT ONE OR MORE DISCUSSION?

>> ARE YOU LOOKING FOR CONSENSUS?

>> WE CAN WAIT UNTIL THE END UNLESS YOU WANT TO DO IT

>> I THINK IT'S RELEVANT TO GET THE WHOLE PICTURE, ESPECIALLY

THE FINANCIAL HEALTH CONDITION. >> I JUST DIDN'T WANT TO BUZZ THROUGH ALL OF THESE AND THEN Y'ALL BE LEFT WITH LIKE WHAT THE HECK. THAT IS WHY I STOPPED.

>> LET THAT SOAK IN. >> LET THAT ONE SOAK IN A MINUTE. AND THEN WE'LL MOVE TO THE NEXT ONE. POTENTIAL TO BE ABLE TO MOVE UTILITY BILLING. ANNEX IS COMPLETELY FULL.

THEY DO NOT HAVE EXTRA SPACE. THE ONLY THING LEFT IS THE ANNEX CONFERENCE ROOM AND WE DON'T WANT TO CONVERT THAT BECAUSE THAT IS WHERE WE DO EARLY VOTING.

CITY HALL HAS ZERO EXTRA OFFICE SPACES.

GIS INTO OUR SMALL CONFERENCE ROOM.

WE STILL HAVE THE AUDITOR'S OFFICE SAVED, BUT OUTSIDE OF THAT, THAT TAKES UP THE OFFICES AT CITY HALL.

DO WE LOOK AT MOVING IT, FINANCE, DO WE LOOK AT -- AMANDA STEPPED UP TO THE PLATE AND WENDY AND FOUND GOOD SOLUTIONS TO BE ABLE TO RELOCATE OUR UTILITY BILLING DEPARTMENT AND REOFFER A DRIVE-THROUGH SERVICE.

IT IS THE BIGGEST REQUEST THAT THEY GET ON A DAILY BASIS.

THE MAJORITY OF THE PEOPLE THAT PAY THEIR UTILITY BILL IN PERSON WOULD TAKE ADVANTAGE OF THAT.

AND SO WE HAPPENED TO FIND A CHASE BANK LOCATED IN THE TOM PARKING LOT. I WILL TELL YOU THAT I BELIEVE THEY CURRENTLY HAVE AN OFFER ON THE FACILITY.

THEY KNOW WE ARE HAVING CONVERSATIONS TONIGHT.

THERE WILL HAVE TO BE NEGOTIATIONS ON THAT.

THAT IS WHY YOU SEE A RANGE ON THERE.

. THE BENEFIT OF THIS, WE WOULD BE ABLE TO MOVE OUR UTILITY BILLING STAFF THERE. WE WOULD BE ABLE TO OFFICE THEM. WE WOULD HAVE A DRIVE-THROUGH SERVICE, WALK IN AND GET FACE TO FACE CUSTOMER SERVICE.

DRIVE THROUGH AND GET SERVICE. AND IT WOULD HAVE A CONFERENCE ROOM THAT COULD BE USED FOR OUR ROWLETT CITIZENS THAT ARE IN ROCKWALL COUNTY. SO WE WOULD BE ABLE TO BRING THAT VOTING LOCATION BACK TO US INSTEAD OF OUR RESIDENTS HAVING TO GO TO THE ROCKWALL LIBRARY. HERE WE PUT ROUGH ESTIMATES, WE SUSPECT THE BUILDING WILL RUN ABOUT 1.6 TO $1.8 MILLION.

AGAIN, HERE, SAM AND AMANDA BEAT THIS POOR GUY TO DEATH, GOT HIM DOWN TO ABOUT 200,000 AND CUBICLES AND SUCH FOR ABOUT 40,000. THIS WOULD KIND OF BE THE LAYOUT. I DID A LITTLE AMENDMENT.

IT LOOKS A LITTLE DIFFERENT. THAT IS THE LOCATION.

YOU WOULD HAVE OFFICES, CUSTOMER DRIVE-THROUGH, YOU WOULD HAVE A FRONT COUNTER, YOU WOULD HAVE YOUR CONFERENCE SPACE. THERE IS SPACE FOR PLENTY OF OUR STAFF AND FOR THE ABILITY, I BELIEVE FOR AMANDA TO GROW AND TECHS TO HAVE A WORK SPACE. NOW THEY HAVE TO WORK ALONG WITH EVERYBODY ELSE. HER METER TECHS WOULD HAVE SOME STORAGE AND DIFFERENT THINGS. THERE IS AMPLE PARKING.

THERE IS CURRENTLY AN ATM ON-SITE THAT WE COULD LEASE BACK TO THEM, WHICH WE ABSOLUTELY WOULD.

WHEN WE WERE THERE, A DOZEN CARS DROVE THROUGH THE ATM IN AN HOUR. AND THAT LEASE BACK, WE WOULD GET ABOUT 1200 TO 1500 PER MONTH IN REVENUE, IS WHAT THE LEASING AGENT BELIEVED THAT WE COULD GET FOR THE LEASE BACK OF THE ATM.

>> IS THERE ANY OPTION TO LEASE THIS SPACE AS OPPOSED TO

PURCHASING IT? >> WE DO NOT BELIEVE SO, NO.

THE LEASING AGENT LED US TO BELIEVE THAT IT WAS GOING TO BE

A PURCHASE ONLY. >> 4200 SQUARE FOOT.

PRETTY CLOSE. I SHOULDN'T PUT IT ON THERE, I AMANDA IS HERE, IF WE NEED WENDY, WE CAN GRAB HER AS WELL.

BUT THIS IS A GREAT OPPORTUNITY, NOT ONLY FOR OUR STAFF TO HAVE SPACE, SO WE'LL OPEN UP THE FAR SIDE OF THE ANNEX FOR FINANCE TO BE ALL TOGETHER, IT WILL ALLOW JOEY TO HAVE EXPANSION ROOM. JOEY HAS ASKED EVERY YEAR FOR A COUPLE OF EMPLOYEES,E COULDN'T PUT THEM.

[00:25:03]

I'M HAPPY TO ANSWER QUESTIONS OR I CAN MOVE FORWARD.

>> I LIKE THE IDEA OF HAVING A ROCKWALL COUNTY VOTING LOCATION AND I LIKE THE IDEA OF A DRIVE-THROUGH, BECAUSE I THINK THERE ARE A LOT OF PEOPLE WHO WOULD BENEFIT FROM THAT.

WOULD THERE BE ANY DOWNSIDE AS FAR AS HAVING UTILITY BILLING THAT FAR AWAY FROM CITY HALL AND FROM THE REST OF THE

(INAUDIBLE) >> I WOULDN'T THINK SO.

IT WOULD BECOME THE NEW LOCATION WHERE YOU PAID YOUR UTILITY BILL. MOST OF THE FOLKS THAT COME IN TO THAT SIDE OF THE BUILDING, THAT IS WHAT THEY DO.

GET NEW SERVICE, DISCONNECT THEIR SERVICE.

>> IT'S NOT AS EFFICIENT AS HAVING ONE CONSOLIDATED CAMPUS.

BUT IF THAT IS SOME YEARS DOWN THE ROAD, THIS UTILITY BILLING IS COMPARTMENTALIZED IN THE SENSE THAT YOU WOULD NOT WANT TO BREAK OUT YOUR ACCOUNTING STAFF IN VARIOUS DIFFERENT BUILDINGS. BUT UTILITY BILLING CAN BE COMPARTMENTALIZED INTO ANOTHER LOCATION.

>> THERE IS PLENTY OF PARKING AT THAT LOCATION.

>> THERE IS PLENTY OF PARKING. >> THAT WOULD BE ANOTHER BIG

ADVANTAGE. >> THAT WAS FREE STANDING.

>> YES. SORRY.

THERE YOU GO. >> FREESTANDING.

>> FREESTANDING. AND IT HAS THE THINGS THAT WE NEED. IT IS VERY MINOR CONSTRUCTION TO GET IT BACK TO AN OPERATING DRIVE-THROUGH, OPERATING FRONT COUNTER. YOU CAN SEE THAT BLUE IS KIND OF A PRIVACY WALL, TO SEPARATE WHAT IS PUBLIC AND WHAT IS

OFFICE STAFF. >> ONE THING THAT IS NICE ABOUT THIS SPACE IS THE ATM SITS ON THE NORTH SIDE OF THE BUILDING, THAT YOU DON'T SEE. NOT ON THE DRIVE-THROUGH PORTION OF THE BUILDING TO THE EAST.

>> SEPARATES WITH THE TREES. I CAN'T POINT WITH THIS THING.

>> I'M A FAN OF IT. I MEAN, WE OBVIOUSLY HAVE A

VERY HEALTHY UTILITY FUND. >> WE DO.

>> AND I THINK WHAT 8 SOMETHING MILLION DOLLARS IN RESERVES ABOVE THE 25 PERCENT THRESHOLD. SO WE'RE DOING PRETTY FINE THERE. SO THIS IS A GREAT USE OF IT.

AND AGAIN, IT ACCOMPLISHES MULTIPLE ISSUES.

ONE OF THE MAJOR ONES FOR OUR CITIZENS IS ACCESS TO VOTING.

AND ALSO, THOSE WHO DON'T WANT TO PAY ONLINE, THEY WOULD RATHER PAY IN PERSON, VIA DRIVE-THROUGH.

SO THERE'S SEVERAL REALLY GOOD POSITIVES OUT OF THIS.

>> I THINK ONE MORE THING THAT IT ACCOMPLISHES, I'VE HEARD TIME AND TIME AGAIN THAT PEOPLE WANT MORE CREATIVE SOLUTIONING TO OUR SPACE ISSUES AND NOT JUST OH, WE NEED TO BUILD THIS HUMONGOUS CITY HALL COMPLEX. THIS IS A MUCH MORE CREATIVE SOLUTION OF USING AN EXISTING EMPTY SPACE.

>> ONE DAY WE CAN SELL IT AND MAKE MONEY OFF OF IT.

>> THIS IS AN AWESOME LOCATION >> THERE IS NOT A VAULT.

THAT WAS MY FIRST QUESTION. >> IT'S NOT LIKE THE VAULT.

>> IT'S NOT. DON'T THINK THAT WE DIDN'T

(INAUDIBLE) I PROMISE YOU. >> OKAY.

YEAH. WE ARE LIMITED.

>> SO THE NEXT ONE IS FACILITY REPAIRS AND A SPACE UTILIZATION STUDY. THE CHIEF, ONE OF HIS VERY FIRST CONCERNS, WAS THE POLICE EVIDENCE BUILDING.

SO WHEN WE STARTED THIS, WE WERE LOOKING AT HOW DO WE MOVE POLICE EVIDENCE AND OPEN SPACE AT CITY HALL.

WE LOOKED AT A LOT OF DIFFERENT FACILITIES, LIBBY MANAGED TO ARRANGE FOR US TO LOOK AT SEVERAL IN A DAY, IN THE RAIN AND COLD. SO OUR FACILITY SUPERVISOR CAME TO THOSE TOURS AND SAID I REALLY WISH YOU WOULD JUST LET ME GO LOOK AT IT AND SEE WHAT NEEDS TO BE DONE BEFORE WE MOVE IT. WHAT WE FIGURED OUT IS THAT WE COULD REPAIR IT AND HAVE IT 100 PERCENT FULLY OPERATIONAL WITH NO ISSUE, MUCH LESS EXPENSIVE THAN WE COULD MOVE IT.

BECAUSE OF MOVING ALL OF THE EVIDENCE.

I WILL TELL YOU THAT CHIEF DENNING HAS DONE A LOT OF WORK ON GETTING OUR POLICE EVIDENCE BACK IN ORDER.

IT IS A PRIORITY FOR HIM AND HIS TEAM.

BUT IT NEEDS FOUNDATION WORK, IT NEEDS TO BE MUD JACKED.

IT NEEDS THE TREE ROOTS TRIMMED AROUND THE EDGE.

DOOR FRAMES THAT NEED TO BE DONE.

THERE IS PLUMBING REPAIRS THAT NEED TO HAPPEN.

AND THAT CAN ALL BE DONE FOR $150,000.

>> WOW. LOOKING AT THE CONDITION OF HOW BAD IT WAS, 150,000 IS JUST FINE.

>> LET'S KEEP GOING. SO THE NEXT ONE IS HUMAN RESOURCES, AS YOU KNOW, LAST SPRING WE DID FOUNDATION WORK

[00:30:01]

WE HAD ANOTHER ENGINEER CAME OUT.

THE SAME COMPANY CAME OUT AND DID THEIR WARRANTY WORK.

RELEVELLED IT AND DOING REPAIRS OVER THERE, KIND OF REPAIRING THE FLOOR AND SUCH. BUT THE BUILDING NEEDS TO BE MUD JACKED OR PHONE JACKED. I'M USING THE WRONG WORD.

MUD JACKED. IT'S GOT CAVITIES UNDERNEATH IT. AS LONG AS THE CAVITIES ARE THERE, IT'S GOING TO CONTINUE TO SHIFT AND MOVE.

SO THEY CAN SHOOT MUD FOR ALL PRACTICAL PURPOSES, UNDERNEATH THE FOUNDATION, AND COMPLETELY HAVE THAT BUILDING WHERE THAT WON'T HAPPEN AGAIN HOPEFULLY. WE DON'T BELIEVE THAT WILL HAPPEN AGAIN. AND THAT WILL COST US $78,000.

WHICH AGAIN, THIS IS KIND OF THAT SAME PROCESS OF IT MAKES SENSE BECAUSE WE'VE GOT TO TAKE CARE OF WHAT WE HAVE.

THE FINAL THING ON THIS RELATED TO FACILITIES BEFORE WE START TALKING ABOUT PUBLIC SAFETY STATIONS AT BAY, POLICE DEPARTMENT SPACE UTILIZATION STUDY, BEST CASE SCENARIO, COUNCIL MAKES A DECISION TONIGHT TO MOVE FORWARD WITH MAY 2023 FACILITY BOND ELECTION.

EVEN IF THAT HAPPENS, IT WILL BE TWO TO THREE YEARS BEFORE THEY WALK IN THE FRONT DOOR OF A BUILDING.

ONE OF THE THINGS THAT CHIEF DENNING AND I TALKED ABOUT, HOW DO WE BETTER USE THE SPACE THAT WE ALREADY HAVE.

AS YOU KNOW, WE MOVED INTO THAT BUILDING MANY MANY YEARS AGO.

AND WE SET UP DESKS AND WE SET UP OFFICES AND CUBICLES BASED ON THE STAFF WE HAD. WHAT HAPPENS IN EVERY CITY IS YOU NEVER GO BACK AND REANALYZE HOW YOU USE THAT SPACE, YOU START SHOVING PEOPLE IN THE VACANT SPOTS.

CHIEF DENNING WENT OUT, THIS IS ONE BID, HE BELIEVES THIS IS NEGOTIATABLE, SO THIS COULD CHANGE A LITTLE BIT.

HAVE SOMEBODY COME IN, LOOK AT ALL OF THE SPACE, DETERMINE HOW BEST TO USE THE EXISTING SPACE THAT THEY ARE IN TODAY, AND THEN THERE WOULD BE SOME ADDITIONAL COSTS FOR NEW CUBICLES OR FURNITURE. SO MAYBE TODAY YOU HAVE A 12 BY 12 CUBICLE, WHERE TWO 6 BY 6S WOULD WORK JUST AS WELL FOR THE PEOPLE THAT SAT IN THE CUBICLES.

MAYBE THE DETECTIVES OR WHOEVER IN THAT FACILITY.

SO THIS WOULD REALLY TAKE THAT ENTIRE BUILDING AND RELOOK AT HOW THE SPACE IS LAID OUT TO BE ABLE TO BETTER ACCOMMODATE WHAT WE HAVE. NOW, THERE WOULD BE SOME ADDITIONAL COSTS OUT OF THE $35,000.

I DON'T KNOW WHAT THAT IS YET. BUT THAT IS SOMETHING ELSE TO THINK ABOUT. THAT SLID IN AT THE LAST MINUTE. I HAD IT AS A CAVEAT, WE'RE LOOKING AT THIS AND HE SENT ME THESE PRICES ON THURSDAY

MORNING. >> I THINK THE IDEA MAKES SENSE TO RELOOK AT THE SPACE. ESPECIALLY SINCE EVEN IF A BOND WERE TO PASS ON A NEW PUBLIC FACILITY BUILDING, THE LIKELIHOOD OF THAT, THE DOORS OPENED WOULD PROBABLY BE TWO TO THREE YEARS. DEPENDING ON WHERE WE'RE AT MARKET WISE, WITH LABOR AND MATERIALS AND ALL OF THAT.

SO IN THE MEANTIME, WE STILL HAVE A PROBLEM.

AND THAT IS THAT WE DON'T HAVE REALLY, THAT I KNOW OF, THAT I SAW, ANY OTHER SPACE FOR A NEW DETECTIVE OR ESPECIALLY LOCKER SPACE. SO THERE IS IMMINENT ISSUES TODAY THAT WE NEED TO SOLVE BEFORE THREE YEARS.

SO 35,000 SEEMS A BIT HIGH. >> THE CHIEF AND I DID NOT DISAGREE. WE WILL DO SOME EXPLORING.

BUT THIS WAS JUST A FIRST DRAFT.

ONE COMPANY THAT DOES THIS. AND WHAT THEIR OPTIONS WERE.

>> BECAUSE I MEAN, I'M SURE ONE OF US COULD LOOK AT THE

FLOORPLAN. >> WELL, YOU REALLY WANT TO MAKE SURE YOU HAVE ENOUGH SPACE AND THAT YOU'RE GETTING THE RIGHT CUBICLES. BUT THERE ARE A LOT OF PEOPLE THAT DO THIS. BUT YOU ARE PROBABLY LOOKING AT 25 TO $35,000 FOR SOMEBODY TO COME IN AND TAKE THAT ENTIRE BUILDING AND LOOK AT HOW TO USE IT BETTER.

>> DO WE HAVE ANY IDEA WHAT THE FFE COSTS WOULD BE, ANY

BALLPARK? >> I DO NOT.

I DON'T KNOW WHAT THAT WOULD LOOK LIKE.

I SUSPECT IT WOULD BE NEW CUBICLES.

THAT AT A MINIMUM. TWO DOZEN CUBICLES AND OTHER STUFF, $200,000. THEY'RE NOT INEXPENSIVE.

THE GREAT THING ABOUT CUBICLES IS THEY CAN BE REUSED.

YOU HAVE ANOTHER FACILITY AND YOU HAVE CUBICLES IN THAT FACILITY, YOU CAN REUSE SOME OF THOSE THINGS.

THEY KIND OF STAND THE TEST OF TIME.

I DON'T KNOW THE ANSWER TO THAT.

IT'S A TOUGH ONE AND LIKE I SAID, IT'S SOMETHING THE CHIEF AND I HAVE BEEN TALKING ABOUT. IT SLID IN AT THE LAST MINUTE.

IT WASN'T FAIR FOR ME TO NOT PUT IT ON HERE AND WAIT AND

[00:35:04]

ANY OTHER QUESTIONS ABOUT THIS ONE?

>> DID YOU LOOK AT ANY OTHER FACILITIES SHORT-TERM REPAIRS, ONE THAT CAME TO MY MIND WHEN WE DID THE FACILITIES TOUR WAS THE RECORDS ROOM OVER HERE, (INAUDIBLE)

>> WE DID NOT LOOK AT CITY HALL, BUT WE CAN.

>> THERE IS A SECTION IN RECORDS THAT IS FALLING.

(INAUDIBLE) >> WE HAD THAT ISSUE IN THE (INAUDIBLE) WE CAN TAKE A LOOK. WE REALLY LOOKED AT THE BIG ROCKS THIS GO-AROUND. THE REALLY BIG ROCKS.

WANT ME TO GO FORWARD? YES.

OKAY. SO WE HAVE A COUPLE OF FUNDING OPTIONS. WE WORKED WITH OUR FINANCE TEAM TO START LOOKING AT WHERE DO WE HAVE RESERVES.

I KNOW THAT OUR DIRECTOR OF FINANCE, SHE IS IN THE HALL.

WE PROBABLY ARE GOING TO HAVE TO GRAB HER.

>> SHE IS RIGHT OUTSIDE THE DOOR.

>> SOMEBODY GO GRAB HER, PLEASE.

SHE SENT AN E-MAIL TODAY. SHE IS EXPLAIN THIS WAY BETTER THAN I CAN EXPLAIN IT. AND WE WILL HAVE TO HAVE A BIGGER CONVERSATION ABOUT WHAT YOU WANT TO DO WITH THIS MONEY AND HOW YOU WANT TO MOVE FORWARD.

BUT I WANTED YOU TO KNOW THAT WE HAVE OPTIONS TONIGHT.

WE HAVE ABOUT 5.1 MILLION IN GENERAL FUND RESERVES AVAILABLE THAT WE COULD USE FOR SOME OF THESE PROJECTS.

AND WE HAVE, AS YOU HEARD BLAKE SAY, THERE IS A SIGNIFICANT AMOUNT IN UTILITY FUND AS WELL. AT 2 MILLION, WE USED 2 MILLION OR A LITTLE OVER, WE ARE NOT HURTING OUR BOND RATINGS AT ALL. THERE IS ALSO A LITTLE CUSHION IN THERE, IN THAT THERE IS POTENTIALLY ANOTHER TWO THAT IS AVAILABLE AS WELL. SO IF YOU HAVE QUESTIONS ABOUT THIS SLIDE, WENDY WILL BE HAPPY TO ANSWER THEM.

WENDY SENT AN E-MAIL TODAY -- >> I SAW A CLARIFICATION TODAY REGARDING 5.1 MILLION OPEN RESERVES (INAUDIBLE) WE WERE TALKING ABOUT LAND MINE PLANNING AND SETTING ASIDE FUNDS FOR THAT. I CLARIFIED, THIS IS $5.1 MILLION ABOVE THE FUNDING THAT IS SET ASIDE FOR LANDLINE PLANNING. THIS IS REALLY $5.1 MILLION IN

AVAILABLE. >> I THINK WENDY AND I HAD CONVERSATION EARLIER TODAY, BASED UPON FUTURE RESERVE NEEDS, WE THINK IT'S 4.1 OR 4.2 IS AVAILABLE.

BECAUSE WE DO HAVE TO PLAN FOR 25 PERCENT BEING BASED ON A HIGHER BASE AT THE END OF FY 23.

WE NEED TO ALLOW FOR ABOUT A MILLION DOLLARS GROWTH I THINK.

COMMUNICATION TO YOU TOO, BLAKE, THE IMPACT OF THE CURRENT BUDGET, THAT IS WHERE WE WOULD BE AT THE END OF THIS

YEAR. >> STILL 4.1, 4.2 IS NOTHING TO

SNEEZE AT. >> THESE ARE FUNDING OPTIONS.

AS YOU TALK ABOUT THIS, YOU CAN THINK ABOUT.

WE CAN ALWAYS HAVE A BIGGER CONVERSATION.

WE CAN ADD THIS TO AN ADDITIONAL WORK SESSION, TO TALK ABOUT A MAJOR BUDGET ADJUSTMENT OR DIFFERENT THINGS.

AS WE LOOK AT THESE SPECIFIC PROJECTS, WE WANTED TO SAY WE HAVE PROBLEMS, BUT WE HAVE POTENTIAL SOLUTIONS AS WELL.

>> WHAT WAS THE TOTAL (INAUDIBLE) ALL OF THE

PROJECTS. >> ON THE VERY LAST SLIDE.

WE'RE GOING TO GET THERE. WE'RE GOING TO GET THERE.

>> 643,000 FOR THE GENERAL FUND.

OUT OF 5.1 MILLION >> NOT SIGNIFICANT.

AND THEN THE UTILITY FUND COULD COVER THE UTILITY BILLING.

>> UTILITY FUND >> MOVING OF UTILITY BILLING.

>> THE PURCHASE OF THE FACILITY.

>> PURCHASE OF THE FACILITY. >> YOU COULD CASH THAT OUT.

>> YEAH. >> 643,000 OUT OF GENERAL FUND RESERVES, WHICH LESS US STILL A SIGNIFICANT SET OF RESERVES.

WHICH WILL BE COMING BACK TO IN THE FUTURE ON OTHER IDEAS.

>> I HAVE MORE IDEAS. >> OKAY.

WE'RE GOING TO KEEP GOING BECAUSE I DON'T HAVE MUCH LONGER AND I HAVE A LOT TO TALK ABOUT AND THEN WE HAVE TO GET CONSENSUS. WE'RE GOING TO TALK VERY VERY BRIEFLY DURING THE WORK SESSION ABOUT THE SAPPHIRE BAY PUBLIC STATION. COUNCIL TO CONSIDER APPROVING A RESOLUTION TO MOVE FORWARD WITH THE CO.

BUT I WANTED TO HAVE A VERY PRELIMINARY CONVERSATION.

SO THE FIRST PHASE IN 2021, WE PASSED A BOND ELECTION FOR

[00:40:02]

KHOB IS CLOSE TO CLOSING. FACILITY DESIGN IS IN PROGRESS.

IF WE GO AHEAD AND ISSUE THE COS, WE COULD MOVE FORWARD SEEMLESSLY, BY GETTING ON OUR CONSTRUCTION MANAGER AT RISK, GETTING THE PRICES FIRMED UP AND BEGINNING PRELIMINARY REVIEW OF PLANS. THIS IS GOING TO SAVE US SEVERAL MONTHS. AND IT REDUCES THE PERIOD OF TIME THAT WE NEED TO MOBILIZE FIRE STATION TWO WHILE WE HAVE FOLKS POTENTIALLY LIVING IN SAPPHIRE BAY. THE CRITICALITY OF THE ELEVATED STRUCTURES, TYPES OF USES, RISK OF RELYING OFF-SITE FIRE FACILITIES, MAKE THIS AN APPROPRIATE USE FOR COS, AS OPPOSED FOR DELAYING CONSTRUCTION.

ISO, INSURANCE SERVICE OFFICE RERATING IS GOING TO HAPPEN IN 2023 AND THEY WILL TAKE INTO CONSIDERATION THE GROWTH THAT IS GOING ON IN THAT AREA. AND WE BELIEVE THAT IF WE HAVE A FACILITY UNDERWAY, OR IN THE VERY FINAL PROCESSES OF BEING READY TO BE UNDERWAY, THAT THEY WILL TAKE THAT INTO CONSIDERATION AS WELL. AND WE ARE GOING TO TALK ABOUT THIS A LOT MORE DURING THE INDIVIDUAL CONSIDERATION.

IT IS IMPORTANT THAT THE JOINT PUBLIC SAFETY FACILITY BE OPERATIONAL WITHIN 18 MONTHS OF THE COMMENCEMENT OF CONSTRUCTION, WHICH WE COULD TENTATIVELY SLATE FOR JUNE AND JULY 2023. THAT GETS OUR TEAM IN THAT FACILITY PRIOR TO PEOPLE BEING IN APARTMENTS AND RESTAURANTS AND ALL OF THOSE THINGS BEING BUILT.

SO THIS IS THE TIMELINE. BECAUSE OF THE CRITICALITY, THIS WILL BE THE TIMELINE. WE WILL TALK ABOUT THIS AT LENGTH TONIGHT DURING THE INDIVIDUAL CONSIDERATION.

DOING IT NOW, ALLOWS US TO GO AHEAD AND GET ON THE CMAR, WHO SOME OF YOU WILL REMEMBER FROM FIRE STATION NUMBER TWO, HELPS US ENSURE THAT WE ARE GETTING THE BEST BANG FOR OUR BUCK, FOR LACK OF A BETTER WAY TO SAY THAT.

THESE ARE THE DATES. TONIGHT YOU WILL HAVE AN OPTION TO APPROVE THE RESOLUTION, FEBRUARY 10TH.

YOU CAN SEE THAT. THEY WILL GO OVER IT AGAIN IN INDIVIDUAL CONSIDERATION. BUT WE WANTED TO MAKE SURE TO HIT THE HIGHLIGHTS, THAT WE DID PUT IT ON TONIGHT'S AGENDA.

BUT IT'S FOR YOU GUYS TO CONSIDER.

I BELIEVE IT'S BEEN MOVED FOR INDIVIDUAL CONVERSATION.

>> WE'LL MAKE THAT DECISION LATER TONIGHT.

BUT THE FIRST TWO THINGS WE'LL GET A CONSENSUS ON.

>> YEAH. HERE IS WHAT WE NEED THE CONSENSUS ON. MOVING FORWARD WITH THE ROWLETT PUBLIC LIBRARY EXPANSION OR IF THAT -- IF THERE IS NOT CONSENSUS FOR THAT, MOVING FORWARD JUST THE EXTENSION OF THE LEASE. MOVING FORWARD WITH THE PURCHASE OF THE BUILDING AND THE MOVE OF THE UTILITY BILLING OFFICES TO THE EX-CHASE BUILDING.

MOVING FORWARD WITH THE REPAIRS AND SPACE UTILIZATION STUDY.

IF YOU GUYS GIVE ME THUMBS UP ON EACH OF THESE, THEN WE HAVE DIRECTION, STAFF HAS DIRECTION TO MOVE FORWARD.

>> ALL RIGHT. PUBLIC LIBRARY LEASE EXPANSION.

WE'LL START OVER HERE. LAST TIME I STARTED WITH YOU.

>> I DON'T LIKE $40 A SQUARE FOOT.

I THINK WE'LL HAVE OTHER OPTIONS IN THE FUTURE.

CONTINUE THE LEASE BUT NOT THE EXPANSION.

I THINK THAT IS PLAYING INTO THE LANDLORD'S HANDS.

>> EXPANSION. >> CONCUR WITH BRIAN, I KNOW WE NEED TO EXPAND IT. BUT I THINK WE NEED TO LOOK FOR

BETTER OPTIONS. >> I AGREE WITH BRIAN AND MIKE.

I THINK AS JEFF SAID, THIS IS NOT A DECISION THAT CUTS OFF OUR OPTION TO EXPAND IT AT A LATER TIME.

I THINK IF WE GO WITH THE EXTENSION OF THE LEASE NOW, WE STILL HAVE THAT OPTION. IF WE DON'T FIND OTHER

ALTERNATIVES. >> I THINK WE NEED TO DO THE EXPANSION NOW. AND I KNOW I ASKED THAT QUESTION AND I DID IT DELIBERATELY, BUT THE LONGER WE WAIT, THE LESS IMPACT THE CONSTRUCTION COSTS WILL HAVE.

BECAUSE WE ONLY HAVE A LIMITED AMOUNT OF TIME IN THE BUILDING,

[00:45:01]

NOW OUR LEASE TERM UNTIL IT ENDS HAS GOTTEN SHORTER.

>> TODAY WE HAVE $5.1 MILLION IN RESERVES.

NEXT YEAR THAT MAY NOT BE THE STORY.

SO FOR THAT, THAT IS WHY MY HEAD, IT'S STILL $20, CASH COMING OUT OF RESERVE FUNDS, I WOULD LIKE TO MOVE FORWARD WITH

EXPANSION NOW MYSELF. >> I'M FOR WAITING.

BUT I WOULD LOVE TO COME BACK WITH KIND OF A LONGER DISCUSSION DOWNTOWN AND EXECUTIVE SESSION OF WHAT ARE SOME OF THE ECONOMIC PLANS TAKING PLACE DOWNTOWN, CONVERSATIONS GOING ON DOWNTOWN, WHAT ARE OTHER OPPORTUNITIES ARE OUT THERE. I'M NOT SAYING WE PUSH THIS FORWARD TWO OR THREE YEARS. JEFF, YOU MAKE A GOOD POINT.

BUT I KIND OF WANT TO HAVE A CONVERSATION, IF THAT CONVERSATION DOESN'T PROVE FRUITFUL, THAT MIGHT CHANGE MY VOTE. AS OF RIGHT NOW, THE INFORMATION IN FRONT OF ME, CONTINUE THE LEASE BUT NOT THE

EXPANSION. >> 4-3.

>> REVISIT IN A FEW MONTHS. >> IS THAT POSSIBLE LIBBY?

>> ARE YOU ABLE TO DO THAT IN THE NEXT MONTH OR TWO?

>> AT THE NEXT COUNCIL MEETING, WE'RE PRESENTING THE DOWNTOWN ASSESSMENT. SO YOU'LL HAVE INFORMATION

THERE ABOUT WHAT IS GOING ON. >> I WOULD LIKE TO MAYBE POSSIBLY DO THAT IN EXECUTIVE SESSION.

BECAUSE THERE IS QUESTIONS ABOUT PROPERTIES THAT I HAVE THAT I DON'T THINK NECESSARILY NEED TO BE FOR THE PUBLIC.

AND THAT WILL HELP ME GET SOME OF THOSE QUESTIONS AND ANSWERS.

>> IS IT CITY PROPERTY? >> NO.

>> OKAY. >> (INAUDIBLE)

>> WE'LL FIGURE THAT OUT. >> WE CAN DO IT IN EXECUTIVE

SESSION. >> WE'LL MOVE FORWARD WITH THE EXTENSION AND I WILL TALK TO BUCHANAN PARTNERS

>> NOT THE EXPANSION. >> OKAY.

I WILL TALK TO BUCHANAN PARTNERS AND TELL THEM WE ARE HAVING ADDITIONAL CONVERSATIONS AND WE WILL COME BACK TO THEM.

>> TELL THEM BRIAN DOESN'T LIKE 40 BUCKS A SQUARE FOOT.

>> (INAUDIBLE) >> UTILITY BILLING.

PURCHASING OF THE CHASE BANK. AND RENOVATING IT.

>> DEFINITELY. >> YES.

>> ABSOLUTELY. >> (INAUDIBLE)

>> ALL RIGHT. >> UNANIMOUS YES ON THAT.

>> POLICE EVIDENCE, $150,000 RENOVATION.

>> YES. >> YES.

>> YES. >> IT HAS SNAKES.

>> HR >> YES.

>> YES. >> YES.

>> SPACE UTILIZATION STUDY. >> OKAY.

>> YES BUT. >> SO IF YOU WANT TO GIVE ME A YES BUT IT'S THIS AMOUNT. THEN WE WILL GO BACK TO THE

DRAWING BOARD. >> COME BACK WITH A BETTER

PRICE. >> HOW ABOUT GIVE ME A RANGE AND WE WILL FIND SOMETHING WITHIN THAT RANGE THAT ACCOMPLISHES WHAT WE NEED. YOU TELL ME WHAT YOUR BALLPARK IS. THAT WILL BE BETTER THAN ME KEEP COMING BACK AND SAYING WHAT ABOUT $12,000.

>> I WOULD CAP IT AT 25. >> DO WE HAVE ANY GIFTED

INTERIOR DESIGNERS ON STAFF. >> I DO WONDER, IF WE HAVE A FLOORPLAN AND WE CAN WORK WITH -- YOU KNOW, IS THERE STUFF WE

CAN DO IN-HOUSE. >> THERE ARE SOME THINGS WE CAN DO IN-HOUSE, 100 PERCENT, BUT WE'RE GOING TO END UP IN THE EXACT SAME SPOT THAT WE ARE IN. WE KNOW WE HAVE A PRIORITY IN PUBLIC SAFETY AND HIRING STAFF. WE WANT TO MAKE SURE WE'RE DOING IT RIGHT THE FIRST TIME. INSTEAD OF REDOING IT AND THEN TWO YEARS FROM NOW HAVING TO REDO IT AGAIN.

>> WE'RE GOING TO BE OUT HOPEFULLY.

>> YES. I'M PLANNING LONG-TERM.

>> BUT TO HER POINT, WE ARE ALREADY A THIRD OF THE WAY THROUGH THIS FISCAL YEAR. WE KNOW THERE IS GOING TO BE REQUESTS FOR ADDITIONAL OFFICERS WHEN THIS COMES UP IN AUGUST, SEPTEMBER. AND WE'RE GOING TO KICK IT OFF IN OCTOBER. WE COULD BE POTENTIALLY HIRING OFFICERS IN OCTOBER OF THIS YEAR, EIGHT MONTHS FROM NOW.

>> I DON'T THINK THERE IS ANY DOUBT THAT WE NEED TO BETTER UTILIZE THE SPACE. I THINK THE QUESTION IS ABOUT HOW MUCH WE WANT TO SPEND ON SOMEONE TO TELL US HOW TO DO THAT AND PUTTING MORE MONEY INTO THE ACTUAL IMPLEMENTATION.

>> RIGHT. >> HAVE WE UTILIZED ANY OF THE CHASE BANK SPACE, EXPANSION SPACE?

>> NO. >> WE ATTEMPTED TO MOVE TWO DEPARTMENTS TO THE CHASE BANK AND THAT IS NOT AN OPTION.

WHEN YOU START USING ALL OF THE PUBLIC SPACE, THAT TAKES UP A LOT OF SPACE. PUBLIC ENTRY, PUBLIC CONFERENCE ROOM, THAT EATS UP A LOT OF YOUR SPACE.

JUST GIVE ME A BALLPARK AND I WILL FIGURE THAT OUT.

>> 25. >> LET'S TRY 25.

[00:50:03]

>> 25. >> JUST RATHER HAVE DIRECTION.

>> I PREFER 20. >> I'LL GIVE 25.

>> I DISLIKE CONSULTANTS. >> ME TOO.

>> ALL RIGHT. YOU GOT WHAT YOU NEEDED.

>> 25. ALL RIGHT.

THANK YOU VERY MUCH. >> ALL RIGHT.

LET'S GET TO THE NEXT ITEM. >> ALL RIGHT.

NEXT ITEM (INAUDIBLE)ALL RIGHT. OUR NEXT ITEM IS ITEM 3B

[3B. Discuss results of further facility research for a Public Safety Station and Animal Shelter and determine how to proceed with a facilities bond election in May 2023. (45 minutes)]

DOES ANYBODY WISH TO SPEAK ON THIS ITEM?

SEEING NONE. >> ME AGAIN, YES.

OKAY. SO TONIGHT WE'RE GOING TO TALK A LITTLE BIT ABOUT THE MAY 2023 POTENTIAL FACILITIES BOND.

AGAIN, HERE WE TALKED TO COUNCIL ABOUT SOME OPTIONS AND COUNCIL SENT ME BACK TO THE DRAWING BOARD TO FIGURE OUT WHAT THAT AMOUNT OF MONEY WOULD BUY.

SO WE HAD A VERY LONG DISCUSSION WITH CIPTF, THIS IS HAT THEIR RECOMMEND WHAT THEY FOUND.

WHAT WE LOOKED AT WAS THE FACT THAT $60 MILLION TODAY WILL NOT BUY WHAT THEY PLANNED $60 MILLION TO BUY IN 2018.

SO THERE HAS BEEN A SIGNIFICANT INCREASE IN CONSTRUCTION COSTS.

SO I WENT BACK TO BRINKLY SERGEANT WHO HELPED US WITH THE FACILITY STUDY AND REALLY LOOKED AT SPACE.

AND HOW MUCH SPACE DID WE NEED IN 2028, PREDICTED AT A POPULATION OF 80,000 AND HOW COULD THEY HELP US KEEP THESE PROJECTS WITHIN THE $60 MILLION MARK.

AND WHAT KIND OF SPACE DID THAT ALLOCATE.

SO LOCATION AND INFRASTRUCTURE, WE ALSO TALKED ABOUT MOVING THIS PUBLIC FACILITY TO THE FRONT OF THE LOT THAT IS ALREADY OWNED BY THE CITY AT THE CORNER OF PGBT AND MILLER HEIGHTS. ONCE WE TALK ABOUT HOW MANY SQUARE FOOT, BSW WILL BE ABLE TO TELL ME EXACTLY WHAT THE INFRASTRUCTURE COSTS ARE. WE ARE A LITTLE VAGUE RIGHT NOW, BECAUSE DEPENDING ON THE SQUARE FOOT WILL HAVE A LOT OF VARIANCE ON THE INFRASTRUCTURE COST.

YOU'RE PROBABLY LOOKING CLOSER TO THE THREE MILLION DOLLARS RANGE FOR BEING ON THE FRONT IN PHASE ONE, WITH THE POTENTIAL TO ADD A PHASE 2 AND CONNECT IT BEHIND OVER TO THE WEST ZONE PARKING LOT, IF YOU WANTED THAT CONNECTION MADE TO HAVE ADDITIONAL PARKING BACK THERE FOR TRAILS OR WHATEVER YOU WANTED TO USE THAT SPACE FOR, RANGING UP TOWARD THE FIVE MILLION. SO THOSE ARE THE INFRASTRUCTURE COSTS THAT YOU SAW THAT OUR STAFF PUT TOGETHER, FIVE MILLION. THAT WAS CONNECTING IT.

SO IN CONVERSATIONS WITH THEM, WE ARE PROBABLY CLOSER TO THREE MILLION TO DO THAT GENERAL INFRASTRUCTURE, WHICH GETS YOU IN AND OUT OF THE AREA. SO PUBLIC SAFETY OPTION NUMBER ONE, AGAIN, WHEN I WENT BACK TO BRINKLY SERGEANT FOLLOWING THAT MEETING, WHAT WOULD THAT 60 MILLION LOOK LIKE.

BRINKLY SERGEANT HAVE BUILT A NUMBER OF PUBLIC STATIONS.

THEY ARE AVERAGING ABOUT $830 A SQUARE FOOT.

I CHALLENGED THEM WITH A FULL-FLEDGED PUBLIC SAFETY STATION, POLICE, FIRE ADMIN AND COURT.

YOU CAN SEE IN THE CHART THERE WHAT THE CURRENT SQUARE FOOTAGE OF EACH OF THOSE FACILITIES OR DEPARTMENTS ARE, WHAT WE ORIGINALLY SCOPED THIS 2029 AND PROPOSED SCOPE THAT WOULD GET US TO THE $60 MILLION MARK, OR 60.5 IN THIS CASE.

YOU DOUBLE POLICE. YOU DOUBLE IT IN A HALF WITH FIRE ADMIN AND TRIPLE CORPS SPACE.

IN THAT PROPOSED PLAN. THERE ARE OTHER OPTIONS.

ONE THING THAT BSW RECOMMENDED IS THE POTENTIAL TO JUST MOVE POLICE AND COURT, THAT WOULD GIVE EACH OF THEM MORE SPACE WITH THE ABILITY TO EXPAND. I'M NOT GOING TO GET HIT IN THE HEAD BY NEIL I PREPARED FOR THAT.

I KNOW WHAT YOU'RE DOING. POLICE AND FIRE ADMIN AND LEAVE COURT WHERE THEY ARE. OR FIND ANOTHER LOCATION FOR FIRE ADMIN, SIMILAR TO WHAT WE'RE DOING FOR UTILITY BILLING. SO THERE ARE SOME OPTIONS.

AGAIN, YOU'RE LOOKING AT $830 A SQUARE FOOT.

IF YOU WANTED A $50 MILLION BUILDING, WE'RE LOOKING AT 60,000 SQUARE FEET. 40 MILLION, YOU'RE LOOKING AT A 48,000 SQUARE FOOT BUILDING. TO GIVE YOU SOME SCOPE OF WHAT THAT LOOKS LIKE. AGAIN, THEY WERE IN THE STAFF REPORT. THEY HAVE RECENTLY DESIGNED AND BUILT THREE OR FOUR DIFFERENT FACILITIES, LOUISVILLE, ONE OF THEM EVEN HAD WHITE BOX SPACE. THEY LEFT IT WHITE BOXED TO GROW INTO LATER. THIS WOULD BE FULLY USED BY OUR

[00:55:02]

>> BEFORE YOU MOVE ON. >> YES.

>> SO THE ORIGINAL STUDY THEY DID WAS BASED UPON THE ESTIMATED NUMBER OF STAFF ON EACH OF THESE FUNCTIONS.

>> YES. >> SQUARE FOOTAGE THEN BASED UPON OFFICE SPACE, SHARED SPACE AND ALL OF THAT KIND OF STUFF.

>> YES. >> DID THEY COMMENT ANYTHING, THIS IS DECREASING SIGNIFICANTLY THE SPACE UNDER OPTION A. YOU HAVE OVER 100,000.

WHAT DOES THAT MEAN IN TERMS OF STAFFING?

>> SO WHAT BSW REALLY TRIED TO DO, I SPENT MOST OF MY TIME IN KEY WEST TALKING TO HAL AND GINA, REALLY GET RID OF MORE OF THE CONFERENCE ROOM SPACE AND NOT ALL OF IT, BY ANY MEANS, BUT SOME OF THOSE LARGER AREAS. BUT STILL TAKE INTO ONSIDERATION THAT COULD POTENTIALLY BE OUR STAFF MEMBER. SO HERE IS A GOOD EXAMPLE.

WE HAD AN EOC IN THIS FACILITY. WE JUST BUILT A BRAND NEW EOC AT FIRE STATION NUMBER TWO. THAT IS ONE OF THE FIRST THINGS THAT WENT. THOSE ARE THE KIND OF THINGS THEY LOOKED AT. KEEPING IN MIND HERE, YOU MIGHT GO FROM A 10 BY 10 CUBICLE, BUT THEY TRIED TO KEEP THOSE STAFF NUMBERS IN MIND AS THEY REDUCED THE SQUARE FOOTAGE.

>> I WAS LOOKING AT THE EARLIER STUDY, I WAS SURPRISED THAT GIVEN WHERE WE ARE TODAY IN TERMS OF STAFFING, PROJECTED ANNUAL GROWTH IN STAFFING. I DO NOT SEE GIVEN OUR BUDGET SCENARIO HOW WE'RE GOING TO GET THERE.

>> THAT IS AN ISSUE, 100 PERCENT.

>> MY THOUGHT WAS, AS YOU FOLLOWED UP, REDUCING THE SPACE TO ACCOMMODATE THE PERSONNEL THAT WE'RE LIKELY TO HAVE IN THE NEAR FUTURE, BUT LEAVING IN THE PLANS WHEN WE BUILD THE

SPACE THE OPTION FOR EXPANSION. >> ABSOLUTELY.

100 PERCENT. >> KEEP IN MIND, THESE GUYS, THIS IS WHAT THEY DO. I WENT DOWN, I'LL TAKE IT.

NO, ANGIE. LET US DO THIS AND LET US BASE IT ON KIND OF WHAT WE KNOW AND WHERE YOU ARE TODAY AND WHERE YOU THINK YOU MIGHT BE IN 2029, GIVEN YOUR HIRING TRENDS TODAY.

SO ANY OTHER QUESTIONS ABOUT THIS ONE BEFORE I DO ANIMAL SERVICES? ANIMAL SERVICES.

SO ONE THING WE HAVEN'T DONE IN OUR ANIMAL SERVICES IS GIVE YOU A LITTLE BIT OF FACTS ABOUT IT. I WANTED TO MAKE SURE THAT THE PUBLIC, WE SHARED THESE WITH THE PUBLIC AS WELL.

CURRENTLY OUR ANIMAL SERVICES FACILITY IS 3,944 SQUARE FEET AND BUILT IN 1997. OUR LIVE RELEASE RATE OVERALL IS 95 PERCENT FOR FISCAL YEAR 2022.

99 PERCENT IN DOGS AND 89 PERCENT IN CATS.

WE HAVE BEEN CODE RED SINCE MARCH OF 2022.

CODE RED IS WHEN WE HAVE 18 DOGS OR MORE.

WE HAVE NOT BEEN BELOW THE POPULATION OF 18 SINCE MARCH.

THEY COME, THEY GO. BUT WE HAVE NOT BEEN UNDER THAT NUMBER. WE HAVE 24 DOG KENNELS CURRENTLY. FOUR QUARANTINE KENNELS.

WE CURRENTLY HAVE 21 DOGS AND 12 CATS.

FINAL STATISTIC, WE HAVE 67 ANIMALS IN FOSTER HOMES.

IT IS THE ONLY WAY WE HAVE BEEN ABLE TO MAINTAIN OUR LIVE RELEASE RATE. IT IS SIGNIFICANT.

IT IS HUGE. SO THERE ARE TWO OPTIONS HERE AS WELL. INITIALLY, THE 9,296 SQUARE FOOT, PLUS THE OUTDOOR KENNELS AND THE EXERCISE YARD CAME IN 7.9 MILLION. AND THEN I WENT BACK TO THEM, OKAY, GET ME CLOSER TO SIX. WHAT DOES THAT LOOK LIKE? THAT IS 7,200 SQUARE FOOT. PLUS THE OUTDOOR KENNELS AND THE EXERCISE YARD. ONE OF THE CHALLENGES IS THAT IT'S VERY SMALL, BUT IT HAS A COMPLEX MECHANICAL SYSTEMS. VENTILATION, ALL OF THE THINGS REQUIRED IN THE ANIMAL SHELTER DEFINITELY DRIVE THE PRICES UP OF CONSTRUCTION.

SO THEY ALSO WANT TO MAKE SURE AS THEY'RE DESIGNING THIS, THEY'RE KEEPING IN MIND PROPERLY INSTALLED ASTRO TURF AND DRAINAGE AND SHADING IN THE OUTDOOR AREAS.

SO THAT TENDS TO DRIVE THE PRICE UP.

THESE WERE TWO OPTIONS. OBVIOUSLY THAT WE HAVE THAT WE COULD LOOK AT. AGAIN, YOU KNOW, YOU CAN KIND

OF SEE HOW THAT IS GOING TO -- >> HOW MANY KENNELS IS 200

SQUARE FEET? >> I DO NOT KNOW THAT I HAVE

THE ANSWER TO THAT. >> I WOULD LIKE TO KNOW IF WE ARE MAKING A BIG ENOUGH DIFFERENCE.

>> THREE TIMES THE SPACE. CURRENTLY AT 39.

WE HAVE 24 KENNELS. 9,000.

>> YEAH. >> THAT WAS KIND OF MY QUESTION, WHAT DID THEY SAY ARE THE HIGHEST NEEDS IN TERMS OF

[01:00:04]

MORE KENNEL SPACE, OBVIOUSLY MORE OBVIOUS SPACE.

BUT WE'RE NOT TALKING ABOUT LIKE DOING SURGERIES OR

ANYTHING LIKE THAT? >> ABSOLUTELY NOT.

AND ALSO, WHAT WE ASKED THEM TO DO IS KEEP IN MIND THAT WHATEVER WE BUILD WE HAVE TO BE ABLE TO STAFF AS WELL.

WE HAVE AGENCIES AROUND US THAT BUILT THEM AND COULDN'T STAFF THEM BECAUSE THEY WERE MUCH BIGGER THAN THEY SHOULD HAVE BEEN. SO THIS WAS REALLY TAKING INTO CONSIDERATION YOU KNOW, IT'S GOING TO BE THREE TIMES THE SIZE, BUT IT'S GOING TO BE YOU KNOW, MAKING SURE THAT THEY HAVE THE THINGS THAT THEY NEED AND THAT WE CAN STAFF WHAT WE NEED TO STAFF IF WE BUILD A SHELTER OF THAT SIZE.

>> THEY WILL CONTINUE TO AGGRESSIVELY PUSH THE FOSTER

PROGRAM? >> YES.

OH, YEAH. YEAH.

YES. >> IT MAY NOT BE THE RIGHT APPROACH, 56 KENNELS FOR THE USE SPACE VERSUS 24.

THEY WILL HAVE MORE THAN ANIMALS.

>> I MEAN, ALMOST EVERY AGENCY NOW POST COVID HAS TO FOSTER.

YOU JUST DON'T HAVE AN OPTION. >> FULLY SUPPORTIVE OF GETTING THE NEWER BETTER SHELTER THAT ACCOMMODATES OUR NEED.

BUT ARE WE LOOKING DEEPLY AT WHY WE HAVE THIS NEED AND WHY WE ARE GETTING SO MANY STRAYS. WHAT ARE OUR PROGRAMS FOR

ADDRESSING THAT? >> T&R IS ONE.

>> I AM DEFINITELY GOING TO DEFER (INAUDIBLE)

>> WHAT I WOULD HATE TO SEE HAPPEN IS WE BUILD A MUCH BIGGER FACILITY AND INSTANTLY FILL IT UP.

I WANT TO MAKE SURE THAT WE'RE EXPANDING TO THE LEVEL OUR COMMUNITY NEEDS, WHILE HAVING THE RIGHT PROGRAMS AND INCENTIVES I PLACE TO MAKE SURE THAT FACILITY --

>> WE COULD BUILD ONE THAT HAS GOT 120 KENNELS AND YOU WOULD FILL IT UP TOMORROW. GARLAND JUST BUILT A BEAUTIFUL ONE AND THEY'RE FULL. IT DOESN'T MATTER.

IT'S AN EPIDEMIC WHEN YOU TALK ABOUT THIS BUSINESS THAT IS YOU KNOW, PEOPLE THAT DON'T WANT THEIR DOGS ANYMORE.

AND SURRENDER. ANIMAL CRUELTY CASES.

THERE IS NO WAY THAT WE COULD BUILD ONE TO MEET THE NEED.

WHAT CAN WE DO THAT IS BETTER THAN WHAT WE HAVE.

NO, WE STILL ARE GOING TO HAVE TO RELY ON FOSTERS, WE'RE GOING TO HAVE TO RELY ON LOTS OF OTHER, TALKING TO ART THE OTHER DAY, ANIMAL SERVICE DIRECTOR IN GARLAND, WE JUST SHIPPED 26 DOGS TO WISCONSIN. TO HELP PARTNER IN TERMS OF HOW WE CAN HELP FIND DOGS AND ANIMALS HOMES.

YOU GOT TO GO TO EVERY POSSIBLE WAY YOU CAN.

THERE IS NO WAY YOU CAN BUILD SOMETHING BECAUSE IT WOULD BE

FILLED UP. >> (INAUDIBLE)

>> SO IF YOU WOULD INDULGE ME JUST A SECOND.

WHEN WE STARTED TALKING ABOUT ANIMAL SERVICES, THERE WERE THINGS WE NEEDED TO CONSIDER. YES, WE DO NOT NEED TO DO ANY FORMS OF SURGERY. WE DO HAVE TO HAVE A ROOM THAT WE HAVE TO DO UNPLEASANT THINGS.

WHICH I WILL NOT SHARE WITH THE AUDIENCE.

SECONDLY, WE HAVE TO MAKE SURE THAT WE HAVE ADEQUATE QUARANTINE SPACE THAT IS NEVER UTILIZED FOR SURPLUS OR OVER-POPULATION. YES, WE DO HAVE A PANDEMIC THAT HAS IMPACTED HOW ANIMALS ARE BEING TREATED.

BUT I DO WANT TO POINT OUT IT IS NOT JUST STRAYS.

ALL SORTS OF SITUATIONS. CRUELTY.

ABANDONMENT. THERE IS DEFINITELY THE STRAY SCENARIO. IN ADDITION, ROWLETT IS GROWING RAPIDLY. SO YOU WILL DEFINITELY SEE A RAMP-UP IN PEOPLE WHO OWN PETS OR WANT TO OWN PETS.

WE HAVE COME TO THE AID OR RESCUE OF OTHER ANIMAL SERVICE FACILITY WITHIN OUR COMMUNITY AS WELL.

IN TERMS OF OUR NON-PROFIT RELATIONSHIPS, I THINK WE WORKED REALLY REALLY WELL. IT'S NOT JUST US (INAUDIBLE) OTHER AGENCIES OUT THERE. I BEG YOUR PARDON, 4:30, OUR POPULATION, OUR INTAKE WAS AT 180 PERCENT.

WHICH MEANS WE HAD A SERIOUS QUARANTINE ISSUE, WE WERE STUCK. AS OF JUST 6:30, A FEW MINUTES AGO, OUR POPULATION IS DOWN TO 100 PERCENT AND WE ATTRIBUTE THAT TO (INAUDIBLE) PICKED UP THEIR ANIMAL OR THEIR PET.

NUMBER TWO, SOME RESCUE ORGANIZATION CAME TO OUR RESCUE TO HELP FACILITATE THAT. ALSO, THE KENNEL FACILITY

[01:05:01]

OUTDOOR ASPECT IS ABSOLUTELY CRUCIAL.

NOT JUST FOR MEET AND GREET. BUT IT HELPS EXPEND ENERGY.

THAT IS IMPORTANT. SO THAT IS WHY IT'S CRITICAL TO LOOK AT OUR POP POPULATION, LET'S SAY WE ONLY OCCUPY 50 PERCENT, FANTASTIC, BUT WE HAVE TO SET OUR QUARANTINE AS AN INDEPENDENT FUNCTION OF INTAKE. AND WE HAVE A CAT (INAUDIBLE)

>> WE'RE AT THE RED AND THEY'RE WORKING WITH FOLKS THAT FIND PUPS TO HANG ON TO THEM UNTIL THEY CAN FIND THE OWNER.

>> I'M NOT SPEAKING AGAINST THE ANIMAL SHELTER.

AS MATT SAYS, YOU KNOW, YOU BUILD IT, THEY WILL COME.

THAT IS WHAT I'M HEARING. I WOULD LIKE US TO WORK WITH THE OTHER MUNICIPALITIES AROUND HERE AND FIND OUT WHAT WE CAN DO TO ADDRESS THIS MORE WIDELY AS A PROBLEM.

FRISCO IS HAVING THE SAME CONVERSATION RIGHT NOW.

DECIDING WHETHER YOU ARE BUILDING A SHELTER.

THEIR STAFF IS SAYING NO. THIS IS NOT A CITY PROBLEM.

THIS IS A WIDESPREAD PROBLEM THAT WE SEEM TO BE HAVING.

FIND A WAY THAT WE CAN ADDRESS IT THAT WAY SO THAT WE DON'T HAVE THIS (INAUDIBLE) OVER-POPULATION.

THAT IS MY -- >> BRIAN, IN TERMS OF DETERMINING WHAT WE DO NEED, I WOULD ALSO ADD THAT THE ANIMAL SHELTER ADVISORY BOARD IS WORKING ON GOING TO TOUR OTHER ANIMAL SHELTERS AND LOOK AT WHAT THEY'VE DONE RIGHT, WHAT THEY'VE DONE WRONG. TRY TO GET MORE INFORMATION THAT WAY, TO LEARN FROM OTHER PEOPLE'S EXPERIENCES.

>> EXCELLENT. >> DEFINITELY GOING TO BE TWEAKS IN HOW THAT SPACE IS LAID OUT.

I THINK RIGHT NOW WE'RE TALKING ABOUT SQUARE FOOTAGE AND WHAT IS THIS COUNCIL INTERESTED IN BONDING TO START THAT IN THE

RIGHT DIRECTION. >> DO YOU KNOW APPROXIMATELY HOW MUCH OUTDOOR SPACE THERE IS? IS IT THE SAME FOR BOTH OPTIONS HERE?

>> WHAT THEY WOULD DO IS WHAT WE KIND OF DECIDE A DOLLAR AMOUNT AND WE DECIDE A SQUARE FOOTAGE, THEN THEY'RE GOING TO WORK WITH THE ANIMAL SHELTER ADVISORY BOARD TO MAKE SURE, OTHER CITIES THAT HAVE DONE THIS, TO MAKE SURE THAT WE ARE USING THE BEST OF 97 SQUARE FOOT OR 7200 SQUARE FOOT.

IT'S REALLY ABOUT THE AMOUNT THAT YOU WANT TO BOND AND THEN TRYING TO MAKE SURE THAT WE MAKE THE BEST DECISION WITH HOWEVER MUCH SPACE THAT IS. BECAUSE EVEN AT 7200, IT'S

TWICE WHAT WE HAVE NOW. >> YOU HAVE IT IT IN THE PACKET HERE, BUT THE MOST IMPORTANT THING I THINK FOR THE OUTSIDE SPACE IS DRAINAGE, MAKING SURE THAT IT'S SHADED PROPERLY, BUILT PROPERLY, THERE CAN BE RUN-OFF, THAT IT IS ACCESSIBLE ANY TIME OF THE YEAR. SO IMPORTANT.

SOMETHING THAT WE'RE MISSING RIGHT NOW.

>> HEALTH FOR THE DOGS. SO IMPORTANT FOR THE HEALTH OF

THE DOGS. >> ABSOLUTELY.

>> GENERAL QUESTION ABOUT PROCESS HERE.

SO (INAUDIBLE) MAKE AN ASSUMPTION, I ASSUME WE'RE MOVING FORWARD TO THE BOND ELECTION.

WILL WE BE ABLE TO PROVIDE SOME KIND OF CONCEPTUAL DRAWING OF PLANS SO THAT THE VOTERS WILL KNOW WHAT IT IS THEY'RE VOTING

ON. >> 100 PERCENT.

THE MINUTE YOU GUYS SAY THIS IS WHAT YOU WANT TO GO FORWARD WITH, TOMORROW BSW WILL BE CONCEPTUALS.RT GETTING ROUGH - WE HAVE A MEETING TOMORROW ABOUT HOW WE WILL START TO DO THAT EDUCATION. SO THAT TAKES TIME.

BUT YES, THERE WILL BE SOME SITE PLANS.

AS WE GO THROUGH THIS BOND SHO- PROCESS AND ALREADY TALKING ABOUT HOW DO YOU BEEF UP OUR EDUCATION PROCESS.

HOW DO YOU BEEF UP OUR WEBSITE. AND THAT IS ALREADY ON OUR RADAR FOR TOMORROW. SO ABSOLUTELY.

THIS IS REALLY ABOUT YOU KNOW, THEY WERE LIKE ANGIE, WE NEED TO KNOW SQUARE FOOTAGE. OKAY.

I WILL DO MY BEST TO GET THAT. >> SO DO YOU HAVE MORE SLIDES TO TALK ABOUT THE FINANCIAL IMPLICATIONS?

>> I DON'T. BUT NEXT STEP.

SO WE WILL CALL AN ELECTION LAURA

>> BEFORE THE 17TH. >> BEFORE THE 17TH.

ONCE WE DO THAT, BSW IS GOING TO START A SITE PLAN,

[01:10:05]

>> BUT I DID GET INFORMATION FROM HER THAT, I WAS ABLE TO GET AN OFFICIAL UPDATED ELECTION PLANNING ANALYSIS TO GIVE STRONG NUMBERS BUT HER OPINION IS IF WE USE -- IF SHE USES THE ASSUMPTION THAT OUR ASSESSED VALUE INCREASES BY TEN PERCENT NEXT YEAR, THIS PAST YEAR IT WAS 18 PERCENT FOR OUR ASSESSED VALUE USED FOR BOND ELECTION PLANNING.

TEN PERCENT NEXT YEAR, USING THAT ASSUMPTION AND TAKING INTO CONSIDERATION IF COUNCIL CHOOSES TO MOVE FORWARD WITH THE CO ISSUE THAT WAS PRESERVED IN THE TAX RATE, THEN OUR BOND CAPACITY WOULD BE ABOUT $50 MILLION FOR THE FUTURE BOND ELECTION. SO IF WE WANTED TO KEEP THE FUTURE BOND ELECTION, NEXT YEAR'S BOND ELECTION AT THE FULL CAPACITY OF 50 MILLION, WE WOULD HAVE TO INCREASE THE TAX RATE FOR THIS. OR DIP INTO THAT APPROXIMATE 50

MILLION TO FUND THIS. >> 50 MILLION FOR THE FY 2024

INFRASTRUCTURE. >> WE DO NOT WANT TO TOUCH

THAT. >> IF WE MOVE FORWARD WITH THE COS AND WANTED TO PRESERVE THE ENTIRE 50 MILLION FOR THE CIP BOND ELECTION NEXT YEAR, THEN IT WOULD BE A TAX INCREASE, THE LAST TIME IT WAS CALCULATED, IT WAS ABOUT A PENNY FOR EVERY TEN

MILLION. >> (INAUDIBLE) RATE INCREASE.

.796 >> SAY THAT AGAIN HOW YOU SAID IT. IT WOULD BE WOULD WHAT NOW?

>> 6.7 MILLION. >> 6 FOR THE PUBLIC SAFETY FACILITY. 7.9.

THAT IS WHERE HE GOT THE 7.9. >> YES.

>> 6.86 >> I WOULD ROUND IT TO 7.

>> 4/10 OF A CENT. >> (INAUDIBLE)

>> SO IS THERE A WAY WE CAN FRAME THIS SO THAT OUR VOTERS HAVE A CHOICE ABOUT WHETHER TO DIP IN TO THE $50 MILLION.

>> NO. WE DO NOT WANT TO DO THAT.

WE DO NOT WANT TO DO THAT. WE WANT THE FULL $50 MILLION AVAILABLE FOR INFRASTRUCTURE. WE DON'T WANT TO CUT OURSELVES SHORT. WE ALREADY HAVE SO MANY INFRASTRUCTURES. YOU ALREADY KNOW.

>> 300 MILLION LAST YEAR. >> LOOKING AT THE CHART THAT WE

DID TO COLLECT INFORMATION, AND >> YOU WANT ME TO GO BACK TO

THAT? >> THAT WOULD BE GREAT.

OUT OF THIS, WE ONLY SAID SIX CENTS, WE'RE TALKING SEVEN NOW.

ONLY 20 PERCENT WOULD SUPPORT THAT LEVEL OF AN INCREASE.

YOU CAN ASSUME EVERYBODY BELOW WOULD SAY NO.

>> 24. >> MAYBE TO ME IS BASICALLY --

I DON'T KNOW >> THAT SECOND COLUMN IS IF WE DECREASE TAXES, SO REMEMBER IN THIS FISCAL YEAR --

>> I KNOW THIS IS A SMALL SAMPLE SIZE COMPARED TO WHAT WE CAN EXPECT AT THE POLLS. IF IT'S ANY INDICATOR.

>> BUT PEOPLE MORE INVOLVED AND MORE KNOWLEDGEABLE, PROBABLY BE MORE LIKELY TO SUPPORT TAX INCREASE

>> I DON'T THINK WE SHOULD NECESSARILY GET INTO A WILL THEY OR WON'T THEY SUPPORT. I THINK WE KNOW THE CHALLENGES WE HAVE TODAY. AND THE QUESTION FOR THE PUBLIC IS GOING TO BE WILL YOU OR WON'T YOU SUPPORT IT.

THE RESULTS ARE WHAT THE RESULTS ARE.

BUT CUTTING YOU KNOW THE COST OF THE PUBLIC SAFETY FACILITY DOWN TO 50 MILLION, WE'RE NOT REALLY SOLVING THE PROBLEM FOR THE FUTURE. WE'RE JUST -- WE HAVE A NICER FACILITY. BUT NOT ONE THAT IS SOLVING OUR PROBLEM. SAME WITH THE ANIMAL SERVICES.

IF WE GO WITH THE SIX MILLION DOLLAR FACILITY, WE'RE REALLY JUST -- WE HAVE A NICER FACILITY, BUT IT'S NOT SOLVING THE PROBLEM. AND IN ORDER TO SOLVE THE PROBLEM UNFORTUNATELY, IT'S GOING TO COST A PRETTY PENNY.

AND THE PUBLIC HAS TO DECIDE IS IT WORTH IT OR NOT WORTH IT.

WE DON'T HAVE A MAGIC WAND. I TRUST THAT THEY'LL MAKE THE

RIGHT DECISION EITHER WAY. >> WOULD THESE BE INDEPENDENT

PROPOSITIONS? >> I THINK EVEN BY STATE LAW IT

HAS TO BE, YEAH. >> TRYING TO GET WHAT YOU NEED

[01:15:10]

SITUATION. >> WE DIDN'T SOLVE THE PROBLEM.

>> WE SPENT A LOT MORE MONEY, BUT THEN WE'VE GOT A PROBLEM TO

FIX. >> OR DIVERTING THE PROBLEM FOR FUTURE LEADERS RATHER THAN SOLVING IT FOR (INAUDIBLE)

>> IT'S A TOUGH DECISION TO MAKE.

>> IT IS. >> NOT EASY.

WE HATE ASKING FOR A SEVEN CENT RATE INCREASE.

IT'S UP TO THE VOTERS. THEY WILL DECIDE IF IT'S A YES OR

NO. >> YOU PUT IT OUT THERE AND EDUCATE AS BEST YOU CAN. IT'S IN THE VOTERS'S HANDS.

>> THAT IS THE KEY, WE'RE NOT DECIDING WHETHER WE'RE GOING TO SPEND THIS AMOUNT OF MONEY. WE'RE DECIDING WHETHER TO ASK THE VOTERS TO DECIDE. I DON'T THINK MOST PEOPLE WOULD SAY I'LL VOTE FOR 50 MILLION BUT I WON'T VOTE FOR 60

MILLION. >> TRUE.

A LOT OF PEOPLE MAY NOT REALIZE THE IMPLICATION OF A FOUR CENT TAX INCREASE VERSUS A SIX CENT TAX INCREASE.

>> ALL PART OF THE EDUCATION PROCESS.

>> I BROUGHT THAT UP NOT TO SAY THAT I THINK WE SHOULD CUT ANYTHING DOWN. WE CAN'T STICK OUR HEAD IN THE SAND AND SAY WELL, IT'S PUBLIC SAFETY, IT'S GOT TO GO THROUGH.

WE HAVE GOT TO PUT TOGETHER A PUBLIC EDUCATION CAMPAIGN, TALK

TO PEOPLE AND SAY WHY. >> ON IT.

>> THANKS. >> WOW.

>> THAT WAS THE PUBLIC, BY THE WAY.

>> ON BOARD. >> JUST BE REALLY WILLING TO BE HONEST WITH PEOPLE AND TELL PEOPLE WHY WE'RE ASKING FOR THIS. AND THE DEPTH OF THE PROBLEM.

PEOPLE HAVE SEEN (INAUDIBLE) FAR MORE THAN THEY HAVE SEEN THE POLICE STATION. VIDEO IS WORTH A THOUSAND PICTURES. AND PICTURES ARE WORTH A THOUSAND WORDS. GO OUT AND PRODUCE SOME

EDUCATIONAL MATERIAL >>.

THAT IS NEXT. THEY'RE WORKING ON THAT TOMORROW TO COME UP WITH THE GAME PLAN.

YOU'RE GOING TO BRING BACK THE EDUCATIONAL PACKAGE TO COUNCIL IN A FUTURE MEETING SO THAT WE CAN PROVIDE INPUT ON THAT.

>> ABSOLUTELY. >> ARE THERE ANY OFFSETS IN TERMS OF THE EXISTING FACILITIES THAT WE WOULD GAIN AT THE END OF THE CONSTRUCTION PROCESS?

>> YOU WOULD BE ABLE TO SELL THE FIRE ADMIN BUILDING AND THEN IF WE MOVE EVERYTHING FROM THE CURRENT POLICE FACILITY, YOU WOULD BE ABLE TO SELL THAT PROPERTY AS WELL.

>> ANIMAL SHELTER AS WELL, RIGHT?

>> NO. ANIMAL SHELTER IS GOING TO GO TO --

>> PUBLIC WORKS INTO SOME OF THAT SPACE.

>> HIGH DOLLAR SPACE. >> WELL, ANOTHER 10, $15 MILLION TO BUY ANOTHER PUBLIC WORKS FACILITY.

>> EVENTUALLY, THOUGH, DOWNTOWN WILL DEVELOP TO A POINT WHERE IT'S ALMOST GOING TO FORCE US TO MOVE PUBLIC WORKS.

WHEN THAT HAPPENS, THAT IS EVERYTHING IN THAT SITE.

BUT UNTIL THAT HAPPENS, THAT FACILITY COULD BE REPURPOSED

FOR OTHER NEEDS. >> OKAY.

SO PUBLIC SAFETY OPTION ONE, CONSENSUS.

THAT IS THIS. >> YOU MEAN OPTION A?

>> OPTION A, OPTION 1. THIS VERSION RIGHT HERE.

>> OPTION ONE. SORRY.

I MIGHT HAVE CHANGED IT. IT IS OPTION ONE ON HERE.

WHICH IS THE 72,806 SQUARE FOOT.

YEAH. IT'S BOTH.

OPTION 1A. FROM 60 MILLION.

I DON'T KNOW. I CHANGED THAT FOUR TIMES.

SO THERE YOU GO. IN THE MIDDLE OF AN ICE STORM.

>> EXCUSE EXCUSE. >> ALL RIGHT.

I'M FOR THIS OPTION. >> I'M FOR OPTION A.

>> I'M FOR THE 60 MILLION. >> WELL, IT WOULD BE THAT IS OPTION 1. IT WAS A AND THEN IT CHANGED.

>> THAT IS OPTION ONE.P >> WEN. NO.

>> OPTION ONE. >> A-1.

>> PERFECT. >> CLARIFY, A-1 IS -- ALL

RIGHT. >> NEXT QUESTION IS ANIMAL

[01:20:07]

SHELTER. >> BRIAN.

>> I THINK I'VE GOT TO GO WITH OPTION ONE.

I DON'T SEE A LOT OF DIFFERENCE HERE IN SIX TO EIGHT MILLION DOLLARS. YOU STILL HAVE THE PROBLEM AT THE END EITHER WAY. OPTION ONE.

>> 1. >> 1.

>> YEAH. >> 1.

>> 1. >> ALL RIGHT.

>> TWO ADDITIONAL QUESTIONS. ARE WE DOING THE 2 MILLION, DO YOU WANT TO MOVE FORWARD WITH THE 2 MILLION OR 4 MILLION?

>> PHASE TWO. >> FOUR WOULD FINISH THE ENTIRE

THING. >> PHASE TWO AND THREE.

>> WHEN DOES THE CURRENT MONEY RUN OUT IN TERMS OF THE

CONSTRUCTION WE'RE DOING? >> THAT IS JUST PHASE ONE.

>> WHEN DO WE FINISH DOING THAT >> THEY HAVE STARTED PHASE ONE

NOW. >> MY QUESTION WAS DIRECT, WE HAVE A SCHEDULED BOND ELECTION IN MAY OF THIS YEAR.

IF WE HAVE SUFFICIENT MONEY TO CARRY US FROM NOW UNTIL AUGUST, CAN WE WAIT UNTIL MAY OF NEXT YEAR AND NOT GET A TAX

INCREASE. >> WE HAD THIS DISCUSSION BEFORE. YOU WILL LOSE SOME TIME.

BECAUSE I THINK PHASE ONE IS MOSTLY DEMO.

YOU'RE GOING TO HAVE A REMOBILIZATION FEE THAT YOU'RE GOING TO LOSE. BUT TO BLAKE'S POINT, YOU KNOW, NEXT YEAR'S BOND, WE HAVE A TREMENDOUS AMOUNT OF NEEDS.

UNFORTUNATELY, INDIFFERENT, IT DID PASS ON THE LAST ONE.

SO WE WOULD BE NOW PUTTING SOMETHING OFF LONGER THAT NEEDS TO BE COVERED IN THE GENERAL BOND ELECTION.

SO THAT IS WHERE I THINK IT'S IMPORTANT.

THIS IS A CATALYST PROJECT FOR DOWNTOWN.

>> WE DO NOT HAVE FUNDING TO CONTINUE CONSTRUCTION FROM NOW

UNTIL AUGUST OF NEXT YEAR? >> NO, SIR.

>> PUT IT ON AND -- >> HE SAID YES TO 4.

>> I SAID 4 THREE YEARS AGO. >> OKAY.

I WILL STATE THAT I COMPLETELY UNDERSTAND WHERE MATT IS COMING FROM. BUT I HAVE A LOT OF HEARTBURN ASKING FOR A RATE INCREASE FOR A PARK.

SO I AM GOING TO PREFER TO DEFER TO MAY.

>> MAY OF 24. >> MAY OF '24.

>> I THINK WE HAVE TO ASK NOW, AND IF THE ANSWER FROM VOTERS IS NO, WE PROBABLY NEED TO REASSESS WHAT HERBERT LOOKS LIKE. IF VOTERS TELL US NO TWICE, I THINK WE HAVE TO REASSESS WHAT THE SITUATION LOOKS LIKE.

I SAY YES FOR THE FOUR MILLION. >> AGREE WITH BLAKE ABOUT

DEFERRING IT TO MAY 24TH. >> I VOTE FOR 4.

>> 4. >> THERE YOU GO.

>> LAST QUESTION. Y'ALL ARE GOING TO KILL ME.

INFRASTRUCTURE. DO YOU WANT TO INCLUDE THE INFRASTRUCTURE COSTS IN THIS, HOW DO YOU WANT THE 3 TO

$5 MILLION? >> WELL, LET'S NOT MAKE IT

$5 MILLION. >> NO.

>> WHY IS THERE A RANGE THAT FAR?

>> BECAUSE IT DEPENDS ON IF YOU WANT TO CONNECT THE FRONT PART AT PGBT AND MILLER ROAD TO THE BACK PARK.

>> NO. >> BECAUSE OF THE COST.

>> I DON'T KNOW UNTIL I GIVE THIS TO THEM, BUT WE DO HAVE TO HAVE THE CONVERSATION ABOUT WHERE DO YOU WANT TO PAY FOR

INFRASTRUCTURE. >> I THINK IT HAS TO BE HERE.

>> WHAT I WILL DO IS FIGURE OUT A WAY TO LOOP INTO TWO, SPLIT IT BETWEEN THE TWO FACILITIES ON THE LOCATION.

THAT WILL INCREASE YOU KNOW, THE PUBLIC SAFETY A LITTLE BIT AND THE ANIMAL SHELTER A LITTLE BIT.

DOES THAT MAKE SENSE? >> YOUR WATER, SEWER, DRAINAGE.

>> DO WE HAVE A PLAN IF ONE PROPOSITION PASSES?

>> WE WILL MAKE SURE WE HAVE A PLAN.

THAT IS WHY WE WILL DIVIDE THE INFRASTRUCTURE THE WAY THAT WE

DO. >> FULL CONSENSUS FOR THAT?

>> YES. >> YES.

>> YES. >> YES.

>> (INAUDIBLE) >> OKAY.

>> ALL RIGHT. ALL RIGHT OUR NEXT ITEM IS ITEM

[3C. Discuss the creation of a Lakeshore Advisory Board. (25 minutes)]

DOES ANYBODY WISH TO SPEAK ON THIS ITEM?

[01:25:03]

SEEING NONE. >> HERE WE GO.

SO IN THE COUNCIL TALKED ABOUT FORMING A LAKESHORE ADVISORY BOARD. AND WE PUT IT ON CONSENT FOR A MEETING AND REALLY DECIDED THE BEST IDEA WAS TO BRING THIS BACK TO THE WORK SESSION. COUNCIL AS A WHOLE HAVE A DISCUSSION ABOUT IT BEFORE WE PUT IT ON A CONSENT AGENDA ITEM. I HAVE WORKED WITH OUR TEAM, COMMUNITY DEVELOPMENT TEAM, PARKS AND RECREATION TEAM.

CITY SECRETARY'S TEAM TO MAKE SURE THAT WE ARE KEEPING THIS BOARD IN LINE WITH ALL OF THE OTHER BOARDS THAT WE HAVE FORMED OVER TIME. WE RECENTLY, THE LAST SEVERAL YEARS, SEVERAL YEARS AGO, FORMED A YOUTH ADVISORY COUNCIL O WE'VE DONE THIS A COUPLE TIMES.

THE MAIN PURPOSE OF TONIGHT'S DISCUSSION IS TO GAIN CONSENSUS FROM COUNCIL ON THE SCOPE OF THE BOARD, AND MEMBERSHIP MAKE-UP OF THE BOARD. STAFF HAS MADE RECOMMENDATIONS, BUT REALLY JUST MORE TO FOSTER CONVERSATION THAN ANYTHING ELSE. SO THE BOARDS AND COMMISSION HANDBOOK DEFINITELY OUTLINES HOW YOU DEFINE THE SCOPE OF THE BOARD. I WON'T READ THAT TO YOU.

IT WAS IN YOUR PACKET. BOARDS AND COMMISSIONS BOOK.

IT IS IMPORTANT TO NOTE THAT THEY PLAY AN IMPORTANT ROLE IN CITY GOVERNMENT AND THEY PROVIDE CREATIVE IDEAS AND FEEDBACK TO CITY COUNCIL. THEY ARE A SOUNDING BOARD, IF YOU WILL FOR PROGRAMS, EVENTS, DIFFERENT THINGS THAT THEN BRING THOSE RECOMMENDATIONS TO COUNCIL FOR A FINAL DECISION.

SO THE PROPOSED SCOPE OF THE LAKESHORE ADVISORY BOARD.

IF YOU DON'T LIKE THAT NAME, WE CAN CHANGE IT.

I WENT FROM THE CONSENSUS AT THE FIRST MEETING.

I DID NOT WANT TO REHASH THAT. BUT I'M HAPPY TO REHASH THAT IF YOU GUYS WANT. THAT WAS WHAT YOU SETTLED ON AT THE LAST MEETING. THE PROPOSED SCOPE OF THE BOARD WOULD BE TO PROVIDE CITY COUNCIL WITH CREATIVE IDEAS AND FEEDBACK FROM THE COMMUNITY, ENGAGE ALL OF THE CITIZENS OF ROWLETT, SOUNDING BOARD FOR PROPOSED PUBLIC POLICY.

HEAR ALL CONCERNS RECREATIONAL, HOMEOWNER AND BUSINESS CONCERNS. FURTHERMORE, THE BOARD WILL SERVE, STOPPING FROM BEING ABLE TO TALK, SERVE AS THE TAKE AREA REGULATION APPEALS BOARD, AFTER REVIEW OF AN APPEAL, THE BOARD WILL MAKE A RECOMMENDATION TO CITY COUNCIL FOR THEIR ACTION.

THE PROCESS TO SUBMIT AN APPEAL APPLICATION ASSOCIATED FEES AND THE SCHEDULE OF THE ADVISORY BOARD WILL BE DETERMINED AT A LATER DATE. RECOMMENDED MEMBERSHIP, BASED ON THE MAKE-UP OF THE BOARD AND THE SCOPE OF THE BOARD, WHAT COUNCIL TALKED ABOUT WAS SEVEN REGULAR MEMBERS AND TWO ALTERNATE MEMBERS. FOUR WOULD BE LAKEFRONT RESIDENTS, FOUR WOULD BE NOT LAKEFRONT RESIDENTS, ONE BUSINESS REPRESENTATIVE ADJACENT TO THE LAKE.

ONE CITY COUNCIL LIAISON. AND TWO STAFF LIAISONS IN THIS CASE. WE DON'T HAVE ANY BOARDS LIKE THAT. BUT IT WOULD BE BECAUSE OF THE NATURE OF THE BOARD, CONSIDERING BOTH RECREATIONAL AND POLICY AND LEASES AND THE WHOLE NINE YARDS, THERE WOULD BE A REPRESENTATIVE FROM PARKS AND RECREATION AND REPRESENTATIVE FROM THE COMMUNITY DEVELOPMENT.

RECREATION AREAS AROUND THE LAKE.

COMMUNITY DEVELOPMENT, AS YOU ALL KNOW, HANDLES ALL OF OUR LEASES AND SEAWALLS AND ISSUES. APPOINTMENTS TO THE BOARD WOULD BE MADE IN ACCORDANCE WITH SECTION 2 OF THE BOARDS AND COMMISSIONS HANDBOOK AND ESTABLISHMENT OF THE BOARD.

THIS IS WHAT NEXT STEPS WOULD LOOK LIKE.

I WILL FIRM THIS UP WITH LAURA. IF WE APPROVE A RESOLUTION AT THE NEXT MEETING, THAT WOULD BE FEBRUARY 21ST, WE COULD OPEN THE APPLICATIONS ON MARCH 8TH. WE CAN DO A MONTH OR TWO MONTHS FOR APPLICATION DEADLINE, COUNCIL CAN MAKE THAT DECISION HOW LONG YOU WOULD LIKE TO LEAVE THAT OPEN.

TYPICALLY WE LEAVE IT OPEN 45 TO 60 DAYS, CONDUCT INTERVIEWS.

THIS COUNCIL WOULD CONDUCT INTERVIEWS.

APPOINT MEMBERS AT THE MEETING ON MAY 18TH.

THEIR FIRST MEETING WOULD BE IN JUNE.

AND THEN WE LOOKED AT THE SCHEDULE.

IT LOOKS LIKE THE BEST TIME FOR THAT GROUP TO MEET IS GOING TO BE THE THIRD THURSDAY OF THE MONTH AT CITY HALL.

REALLY ALL I HAVE. AGAIN, THIS WAS TO FOSTER CONVERSATION AMONG COUNCIL ON HOW YOU WANT TO MOVE FORWARD.

>> OKAY. I HAVE A QUESTION.

I KNOW YOU SAID THREE, WHO IS THE EXTRA.

>> SO THERE IS NINE. >> SEVEN REGULAR, TWO ALTERNATE. WHICH MAKES NINE.

FOUR LAKEFRONT, FOUR RESIDENTS NOT LAKEFRONT, ADJACENT RESIDENTS AND ONE BUSINESS. TWO WOULD BE ALTERNATE.

[01:30:01]

SEVEN REGULAR MEMBERS. THAT WOULD BE A VOTING MEMBER.

>> ANGIE, CORRECT ME IF I'M WRONG, CURRENTLY THE (INAUDIBLE) AREA OF (INAUDIBLE) HAPPENS AT THE BOARD OF

ADJUSTMENT, IS THAT CORRECT? >> WE DON'T HAVE A TAKE AREA

(INAUDIBLE)ANYMORE. >> RIGHT AFTER WE CREATED IT BECAUSE THERE WERE A LOT OF THINGS THAT HAD TO BE SOLVED FOR. BUT ONCE THE INITIAL THING WAS DONE, THEN DISBANDED AND WE HAD NOT HAD ONE SINCE AND WE HAVE NO MECHANISM TO BE ABLE TO HEAR THE APPEALS NOW.

>> TO ME IT SEEMS LIKE IT WOULD BE APPROPRIATE AND I COULD BE WRONG, BUT FOR THIS BOARD TO HAVE FINAL SAY ON TAKE AREA APPEALS THAT HAPPEN. YEAH.

TO BE THE FINAL DECISIONMAKER. IS THAT WITHIN THE SCOPE OF

THIS BOARD? >> IT'S NOT.

THEY HAVE TO SERVE IN AN ADVISORY ROLE.

SO YOU HAVE TWO COMMISSIONS THAT MAKE DECISIONS, BOARD OF ADJUSTMENTS AND PLANNING AND ZONING MAKE DECISIONS.

ALL OF THE REMAINDER OF OUR ADVISORY SIMPLY SERVE ON AN ADVISORY BOARD. THERE IS A REASON THAT THE DOA IS NOT THE BEST PLACE TO MAKE THE DECISION.

I WAS TRYING TO KEEP YOU GUYS FROM HAVING TO HEAR EVERY SINGLE. PART OF THE REASON THAT WE PULLED IT. AGAIN, I DON'T KNOW HOW MANY YOU'RE GOING TO GET ON APPEALS. WE DON'T GET A LOT OF

QUESTIONS. >> NOT ON THE TAKE AREA.

THEY'RE FEW AND FAR BETWEEN. THAT IS WHEN THIS REALLY PROBABLY SERVES THE BEST PLACE TO HEAR THAT APPEAL FIRST.

AND THEN MAKE A RECOMMENDATION TO CITY COUNCIL.

>> BY ORDINANCE, WILL YOU MAKE IT TO WHERE THEY HAVE A FINAL

DECISION. >> WHAT ABOUT IF THEY MAKE A DECISION THAT IT CAN BE APPEALED TO THE CITY COUNCIL.

>> I WOULD PREFER THAT. I DON'T WANT THEM TO BE THE

SOLE ARBITRATOR. >> FINAL AUTHORITY, PUBLIC

INFORMATION ACT (INAUDIBLE) >> MY QUESTION IS

>> YOU COULD, BUT WITHOUT HAVING SAFETY VALVE,

OPPORTUNITY FOR APPEAL. >> LET ME SAY THIS, THINK ABOUT BOARD OF ADJUSTMENTS, WHAT HAPPENS IS STAFF RENDERS THE FIRST DECISION. THAT IS WHAT THEY APPEAL TO THE BOARD OF ADJUSTMENTS. SO IT SHOULDN'T BE THAT THE TAKE LINE BOARD, IF THAT IS HOW WE SET IT UP, CAN BE APPEALED, IT'S BASICALLY, IT'S ALWAYS GOING TO BE STAFF.

BECAUSE FIRST THEY START WITH STAFF.

TAFF MAY SAY YES, IF IT'S PERFECTLY WITHIN THE STRUCTURE WE HAVE. BUT IF NOT, THERE IS NO WAY FOR PEOPLE TO APPEAL REALLY EFFECTIVELY APPEAL.

SO THIS CASE, THEN THEY WOULD APPEAL TO SOMEBODY, WHICH COULD BE THE TAKE LINE ADVISORY BOARD.

IF THAT IS WHO WE SAY. >> THERE ARE CIRCUMSTANCES, THOUGH, IN WHICH THEY'RE NOT GOING TO BE APPEALING THE DECISIONS OF AN ADMINISTRATIVE OFFICIAL.

ONE OF THE FUNCTIONS OF THIS REVIEW, THIS BOARD, WOULD BE TO RESET LINES. THAT THE PROPERTY OWNERS WANT TO ESTABLISH OR MOVE EXISTING TAKE LINE ALLOCATIONS.

IT'S NOT A STAFF DECISION. IT'S SOMEONE'S CHOICE.

WE NEVER ACTUALLY, I SHOULDN'T SAY NEVER.

BUT WE DON'T TYPICALLY DO THAT. WE DON'T REALLY MOVE THOSE LINES. SO IT WOULDN'T BE AN APPEAL FROM STAFF DECISION. IT WOULD BE IN THE FIRST INSTANCE, ASKING YOU THE TAKE LINE APPEALS BOARD TO ADJUST THE LINES LIKE THE BOA WOULD DO FOR A VARIANCE FOR EXAMPLE.

>> DOESN'T THE BOA DO IT ONLY ON APPEALS FROM STAFF DECISION?

>> ONE OF THE AREAS OF THE PUBLIC AUTHORITY, YEAH.

BUT THEY HAVE OTHER AREAS THAT DO APPEALS.

>> SHORT ANSWER IS YES. YOU COULD HAVE JUST SAID YES.

YOU'RE AN ATTORNEY. >> I GET CHARGED BY THE WORD.

>> THAT WAS KIND OF MY POINT. IT WOULD ALMOST MAKE SENSE WITHIN THE REALM OF RESPONSIBILITY THAT THIS BOARD HAS TO MAKE DECISIONS OF THAT NATURE THAT APPLY TO THE LAKESHORE, LAKEFRONT, WHATEVER WE'RE CALLING IT, THE LAKE.

THEY SHOULD HAVE THE AUTHORITY TO DO THAT.

AND THEN AS A SECONDARY APPEAL MEASURE, WE WOULD OBVIOUSLY

[01:35:05]

HAVE TO HAVE COUNCIL >> NOT EVERYTHING GO TO

COUNCIL. >> IF SOMEONE'S BOAT DOCK IS A FOOT TOO WIDE, THE CITY SAYS NO, THEY GO TO THIS BOARD, THE BOARD SAYS OKAY, I THINK THAT SHOULD BE GOOD ENOUGH, FRANKLY.

>> YEAH. >> I DON'T SEE ANYTHING IN HERE

ABOUT TERM OF THE MEMBERS. >> IT WOULD BE SIMILAR TO EVERYONE ELSE, THERE IS A ROTATION, LAURA CAN CLARIFY HOW

OFTEN. >> TWO-YEAR APPOINTMENTS AND ONE-YEAR APPOINTMENTS FOR ALTERNATES.

IT WOULD BE IN THE STAFF REPORT, ON CONSENT ITEM.

>> ALSO, THE OTHER THING ON THIS THAT I GET, I DON'T KNOW I JUST QUESTION IT, WHEN THEY'RE SEVEN REGULAR, TWO ALTERNATES, THAT SEEMS LIKE QUITE A LOT. FOUR NON-LAKEFRONT RESIDENTS IS A BIT AMBITIOUS TO EVEN GET SUPPORT INTERESTED FROM PEOPLE WHO DON'T HAVE AN INTEREST IN THE LAKEFRONT.

>> I THINK YOU ARE GOING TO BE SURPRISED.

BECAUSE THERE IS RECREATIONAL AREAS AROUND THE LAKE THAT THEY'RE GOING TO HAVE AN INTEREST IN.

IT'S TWO PRONGED. >> MY QUESTION IS, WHAT ARE THE RECREATIONAL AREAS THAT ARE NOT PARK.

>> THEY'RE ALL PARKS. >> RIGHT.

>> (INAUDIBLE) SHIP IS NOT A PARK.

SHIP AREA IS NOT A PUBLIC PARK AREA.

WE DO HAVE OTHER AREAS PEOPLE USE.

MILLER ROAD, WHERE EVERYBODY FISHES, HOMELESS ENCAMPMENT FROM TIME TO TIME, THAT IS ONE OF THEM.

THERE ARE SOME. >> I COULD VERY WELL BE WRONG.

>> I COULD BE WRONG TOO, BLAKE. I DON'T KNOW.

>> WE HAVE A HARD ENOUGH TIME GETTING PEOPLE TO APPLY FOR BOARDS. TO MAKE THAT FOUR NON-LAKEFRONT PEOPLE APPLYING, WHO DON'T HAVE A VESTED INTEREST MAYBE ON THE

LAKE MATTERS. >> THE RECOMMENDATION OF COUNCIL IS THREE LAKEFRONT RESIDENTS, THREE NONLAKEFRONT.

IT'S UP TO YOU GUYS. WE PICKED AN ARBITRARY NUMBER.

>> MOST OF OUR BOARDS ARE SEVEN.

>> WHAT ABOUT FOUR LAKEFRONT RESIDENTS.

>> THERE WAS NOT SUPPORT FROM COUNCIL TO HAVE AN UNEVEN NUMBER OF LAKEFRONT VERSUS NON-LAKEFRONT.

>> I AM REALLY AGAINST HAVING MORE BOARDS THAT HAVE LEGAL AUTHORITY WITHIN OUR CITY. THAT IS WHAT BOA AND PLANNING AND ZONING BEFORE. YOU START GIVING ALL OF THESE DIFFERENT BOARDS THESE DIFFERENT RIGHTS.

AND HOW MANY -- NEITHER WOULD THEY IF WE DESIGNATED THAT.

THAT IS WHAT BOA'S ROLE IS. >> THIS IS BY ORDINANCE.

>> BOA IS WHAT WE HAVE IN PLACE TO DO THESE THINGS.

TO ME, IT SHOULD BE -- AND HOW MANY VARIANCES DO WE GET PEOPLE THAT ASK? HOW MANY HAVE WE HAD IN THE

LAST FOUR OR FIVE, SIX YEARS. >> SO BECAUSE WE DON'T HAVE A MECHANISM, THERE IS AN AUDIENCE DEFINITELY TO HAVE THE PROCESS TO AMEND TAKE AREA LINES. BUT BECAUSE WE HAVE NOT HAD A PROCESS IN SO LONG, WE'RE BEGINNING TO RECEIVE A LOT OF QUESTIONS SAYING I'M STUCK WITH ONE FOOT.

IF YOU RECALL, COUNCIL, THE ORIGINAL DISCUSSION WAS HAVING A GRADUATED SCALE ON WHEN IT GOES TO AN ADVISORY BOARD VERSUS THE APPEAL OF BUILDING OFFICIAL DECISION.

WE WANT TO MAKE SURE THAT CERTAIN BOUNDARY LINES ARE BEING ADJUSTED THAT WE HAVE THE SURVEYS IN PLACE, SO IT FORMALIZES THE PROCESS SO THAT IF THERE IS A SALE OF PROPERTY, IT FOLLOWS WITH THAT SALE OF THE PROPERTY AND PEOPLE KNOW WHERE THE TAKE LINES ARE. RIGHT NOW WE ARE SEEING BLURRED

LINES. >> I UNDERSTAND THAT.

WE NEED A SEPARATE LEGAL AUTHORITY, APPOINTED BY A BOARD TO HELP WITH THE DECISION MAKING OR DO YOU SET UP A

PROCESS TO GO TO BOA. >> CAN WE LET HER ANSWER?

>> WHAT WAS YOUR ANSWER? >> TOUGH ONE TO ANSWER, QUITE FRANKLY. THE BOARD OF ADJUSTMENT NEEDS, DOES NOT MEET VERY REGULARLY. THERE IS A LOT OF (INAUDIBLE) OF COURSE, IN THIS INSTANCE, RELEARNING OR LEARNING THE PROCESSES (INAUDIBLE) ARE COMPLETELY DIFFERENT TOO.

[01:40:01]

>> YOU HAVE PEOPLE WHO ALREADY ARE VERY CONVERSANT IN THE ILA WHO WILL BE WANTING TO BE ON THIS BOARD, I KNOW.

I HAD A QUESTION. HOW ARE YOU DEFINING ADJACENT RESIDENTS? YOU'RE SAYING RESIDENTS NOT

LAKEFRONT OR ADJACENT. >> THAT IS UP FOR COUNCIL TO DECIDE. NOT FOR ANGIE TO DECIDE.

>> SOMEBODY CAME UP WITH ADJACENT.

>> I HAD WHO ARE NOT LAKEFRONT. LAURA AND I TALKED ABOUT IT, WHAT ABOUT ADJACENT. ACROSS THE STREET FROM AN OPEN RECREATIONAL AREA, IS THAT LAKEFRONT OR NOT? I THINK THERE ARE SOME THINGS THAT WE HAVE TO DECIDE.

>> RIGHT. BECAUSE SOMEONE WHO LIVES ON, THIS STREET IS LAKEFRONT. THIS STREET, SOMEONE WHO LIVES ON THE CORNER IS ADJACENT, BUT SOMEONE WHO LIVES THREE HOUSES DOWN IS NOT ADJACENT. PUTTING THAT ADJACENT IN THERE

COMPLICATES A LOT. >> WE CAN USE THE WORD ABUTTING. I THINK THE GOAL WAS TO TRY TO

HAVE A MIX OF RESIDENTS. >> THEN YOU WOULD BE LAKEFRONT.

>> IN THE APPLICATION PROCESS, WE CAN ASK PEOPLE THAT QUESTION WHEN THEY'RE APPOINTED AND MAKE A DETERMINATION BASED ON THAT

WHEN APPOINTMENTS ARE MADE. >> ARE YOU ADJACENT TO THE LAKE? WHAT DOES ADJACENT MEAN?

>> I WANT TO TAKE IT OUT. >> FOUR RESIDENTS WHO ARE NOT

LAKEFRONT RESIDENTS. >> TO ME IT'S ALMOST LIKE WHY DON'T WE JUST HAVE EIGHT RESIDENT CITIZEN VOLUNTEERS SERVE ON THE BOARD AND ONE BUSINESS.

>> I'M FINE WITH THAT. >> JUST LIKE THE GOLF ADVISORY BOARD. THE PEOPLE INTERESTED IN THAT MISSION WILL NATURALLY WANT TO APPLY.

>> I LIKE THAT. >> IF THEY DON'T HAVE LEGAL VOTING RIGHTS, IT'S SOMETHING THAT THEY ARE NOT GOING TO BE

ABLE TO DO. >> THAT IS SEPARATE FROM WHAT WE'RE DISCUSSING WITH THE BOARD MAKE-UP.

THEN WE'LL GET INTO THE BOARD BUSINESS IN TERMS OF WHETHER THAT IS EVEN SOMETHING THAT THEY HAVE A RIGHT TO DO.

>> I'LL ASK THE PEOPLE WHO ARE PUSHING THIS, WHAT IS MORE IMPORTANT TO YOU, THAT YOU HAVE IT OPENED TO HAVING ALL LAKEFRONT PEOPLE THAT CAN BE ON THIS ADVISORY BOARD OR THAT THEY HAVE A LEGAL AUTHORITY TO BE ABLE TO MAKE DECISIONS FOR PEOPLE ON THE LAKEFRONT. WHAT IS MORE IMPORTANT TO YOU?

>> I'M SORRY. THIS WAS DEB'S IDEA, BRAIN CHILD. I'M ASKING, WHICH WOULD YOU RATHER HAVE? BECAUSE IF YOU WANT THEM TO HAVE LEGAL AUTHORITY, THEN YOU HAVE TO HAVE UNBIASED PEOPLE.

YOU CAN GET EIGHT PEOPLE ON THE LAKEFRONT TO GET ON TO THE BOARD AND GET APPOINTED AND ONE OTHER PERSON WANTS TO MOVE THEIR LINE AND THOSE PEOPLE GET TOGETHER AND VOTE NO. IT'S NOT PARTIAL. SO IF YOU WANT THEM TO HAVE LEGAL AUTHORITY TO BE ABLE TO DO THIS, YOU HAVE TO HAVE MPARTIALITY. WHICH MEANS YOU CAN'T HAVE THE BOARD MADE UP OF ALL LAKEFRONT OWNERS.

IT HAS TO BE PEOPLE THAT HAVE ANOTHER VIEW OF WHAT THE LAKEFRONT IS. IF IT IS PURELY AN ADVISORY

BOARD -- >> PEOPLE WHO HAVE GARAGES

(INAUDIBLE) >> WE ALL HAVE GARAGES.

BUT WE DON'T ALL LIVE ON THE LAKESHORE.

>> NOT EVERYONE HAS A GARAGE. >> CAN I ASK A QUESTION? HOW WERE THE ORIGINAL BOUNDARIES FOR THE TAKE LINE ESTABLISHED? WAS THAT BY ORDINANCE OF THE CITY COUNCIL? CAN THAT BE CHANGED BY ANYTHING OTHER THAN THE ORDINANCE OF THE CITY COUNCIL?

>> I DON'T SEE THIS AS BEING ABOUT CHANGING THE BOUNDARIES.

I THINK THE QUESTIONS THAT WOULD BE COMING TO THE APPEALS BOARD WOULD BE THINGS LIKE MY BOAT DOCK IS GOING TO BE 12 INCHES BIGGER THAN WHAT THE REGULATION SAID.

I DON'T THINK IT'S GOING TO BE AB

CHANGING. >> DALE ACTUALLY NEEDS HELP INTERPRETING THIS. SIX INCHES TOO LONG, YOU GOT TO

[01:45:01]

THAT IS A SEPARATE ISSUE I THINK.

MY VIEW, THAT WAS REALLY THE PURPOSE OF GETTING THIS BOARD TOGETHER. TO DEAL WITH THOSE THINGS.

AND OTHER, YOU KNOW, THERE COULD BE OTHER THINGS RELATED TO DIRECT ADJACENT TO THE LAKE. BUT THIS ISSUE OF THE TAKE LINE CHANGING. I'M AWARE OF ONE CASE WHERE OMEONE HAS AGREED WITH HIS NEIGHBOR TO MAKE A CHANGE POSSIBLY TO ACCOMMODATE THE REGULATION.

BUT I AM UNCOMFORTABLE -- >> I'M WITH MATT ON THE IDEA, UNCOMFORTABLE CREATING ANOTHER BOARD THAT HAS THE ABILITY TO SUPERCEDE A CITY COUNCIL ORDINANCE AND ESTABLISHING THOSE BOUNDARIES. I THINK THAT DECISION MUST REST

WITH COUNCIL. >> ORIGINALLY, THIS HAD NOTHING

TO DO WITH THE BOUNDARIES. >> RIGHT.

>> THAT WAS NOT EVEN ON THE RADAR.

WE WEREN'T TALKING ABOUT THAT AT ALL.

WE WERE TALKING ABOUT THE REGULATIONS.

THE PAGES AND PAGES OF REGULATIONS IN THE ILA.

AND IF YOU WANT TO TAKE AWAY THE AUTHORITY TO MAKE DECISIONS ON THE BOUNDARIES, I HAVE NO PROBLEM WITH THAT.

ALSO HAVE NO PROBLEM, AS I SAID, WITH SAYING THAT THEY COULD APPEAL THE DECISIONS TO THE COUNCIL.

SO THAT YOU WOULDN'T BE HAVING THIS BOARD MAKING THAT FINAL DECISION. THEY WOULD HAVE A RIGHT TO

APPEAL. >> WELL, WHEN WE PREVIOUSLY TALKED ABOUT THIS, I NEVER HEARD ANYTHING ABOUT A DECISION MAKING BODY. IF THAT IS THE CASE, I DO NOT

SUPPORT IT AT ALL. >> OKAY.

SO WE'LL LOOK FOR A FINAL GUIDANCE THEN.

>> I THINK IT'S FINE IF -- >> FORUM OR NO FORUM.

DECISION OR NO DECISION. >> I DON'T KNOW IF THIS IS YES OR NO TO THE WHOLE PROGRAM. CONTINUE TO REFINE WHAT IT

NEEDS TO BE. >> HOW IT WAS PRESENTED AS A LAKEFRONT, WHATEVER YOU WANT TO CALL IT, ADVISORY BOARD, MADE UP OF WHETHER YOU WANT TO DO NINE OR SEVEN WITH AN EVEN SPLIT. I'M FOR THAT.

I AM NOT FOR IT BEING A REGULATED BOARD.

I WILL ACQUIESCE A LITTLE BIT, IF PEOPLE AREN'T INTERESTED IN WANTING TO SERVE ON THE BOARD THAT ARE NOT LAKEFRONT ADVISORY PEOPLE, I AM FINE COMING BACK AND SAYING OKAY, LET'S DO SIX YOU KNOW, ADJUSTING THE NUMBERS SO THAT IT'S LESS.

I'M COMPLETELY FINE WITH THAT. SO LET'S PUT IT OUT THERE AND SEE WHAT WE GET. WE HAVE NO IDEA WHAT PEOPLE ARE GOING TO APPLY FOR. WE GET TO INTERVIEW THEM AND SEE IF THEY WOULD BE A RIGHT FIT FOR THAT NEW BOARD.

I'M FOR THAT. YES.

I WENT FIRST. WHO IS NEXT?

>> BLAKE. >> I'M GOOD WITH THAT.

I'M OPEN TO CONSIDERING THE MAKE-UP OF THE BOARD, ALTHOUGH I DEFINITELY UNDERSTAND WHAT YOU'RE TRYING TO SAY.

I THINK THAT THAT BIAS CONCEPT COULD BE APPLIED TO VARIOUS DIFFERENT BOARDS BUT I WILL ACQUIESCE AS WELL, I THINK I CAN WORK WITH THAT, YOUR SUGGESTIONS.

>> I DO SEE THE VALUE IN HAVING THEM BEING A DECISION MAKING BODY THAT ARE NOT CRITICAL. BUT IF THAT IS THE HANG-UP OF THE COUNCIL, WE TAKE THAT AUTHORITY AWAY.

MAKE IT AN ADVISORY BOARD IN FUNCTION.

I DO THINK WE NEED TO CHANGE THE MAKE-UP, THOUGH.

I THINK IT NEEDS TO BE EIGHT RESIDENTS, TWO OF WHICH ARE ALTERNATES AND ONE BUSINESS REPRESENTATIVE ADJACENT TO THE

LAKE. >> EVEN NUMBER

>> AND I THINK THAT OPENS IT UP TO ANYBODY THAT CAN JOIN, PEOPLE THAT HAVE AN INTEREST IN THE WATER.

WHETHER IT'S AS A LAKEFRONT HOMEOWNER, OR AS A RECREATIONAL USER OF THE LAKE. IT OPENS IT UP TO EVERYBODY IN THE CITY, BUT IT DOESN'T GIVE THEM THE DECISION MAKING AUTHORITY TO DETERMINE THOSE APPEALS.

THEY WOULD STILL BE MAKING A RECOMMENDATION TO COUNCIL.

IF THAT IS WHERE THE COUNCIL IS AT, THEN I THINK THAT IS WHAT WE DO. I DO SEE A LOT OF VALUE IN THIS BOARD EXISTING IF IT'S EITHER EXIST THIS WAY OR NOT EXIST AT

ALL, THEN EXIST THIS WAY. >> I WOULD PREFER A LOT OF THINGS. I'M GOOD WITH THE MAKE-UP.

[01:50:03]

AND GIVES A PRELIMINARY I GUESS YOU WOULD CALL IT DECISION, THAT WOULD BE APPEALED TO THE COUNCIL IF THE PERSON REQUESTING SO DESIRES. I AM NOT COMFORTABLE WITH -- I DON'T SEE WHY PARKS AND RECREATION IS PART OF THIS, WHEN WE ALREADY HAVE A PARKS BOARD.

WE ALREADY HAVE A PARKS BOARD. AND I THINK THE RECREATION PART OF THE LAKEFRONT SHOULD BE UNDER THE PARKS BOARD JURISDICTION, RATHER THAN UNDER THIS BOARD'S JURISDICTION.

IF YOU'RE GOING TO HAVE PARKS AND RECREATION INVOLVED IN THIS ONE, DO WE GET LAKEFRONT PEOPLE INVOLVED IN THE PARKS BOARD?

>> IF I MAY INTERJECT, WE HAD THIS CONVERSATION AT THE LAST PARKS BOARD MEETING. I THINK WHERE WE CAME OUT WITH THAT DISCUSSION WAS THERE WOULD BE GOOD REASON TO HAVE COORDINATION ACROSS THE TWO GROUPS.

>> WE TALKED ABOUT THERE WAS A LIAISON WHO WAS A NON-VOTING

ERSON. >> YES.

>> AGAIN, WHETHER YOU CALL THEM THE LIAISON, OR PARKS BOARD SAYS HEY, YOU'RE A MEMBER OF THE PARKS BOARD, GO SIT IN THE MEETINGS, REALLY IS IRRELEVANT. I THINK WE NEED TO HAVE ATTENDANCE BY THE PARKS BOARD PERSON AT MEETINGS AT THE

LAKESHORE ADVISORY. >> THIS IS A STAFF LIAISON.

THEY'RE NOT A VOTING MEMBER. >> ABSOLUTELY.

>> STAFF LIAISON FROM PARKS AND REC AND COMMUNITY DEVELOPMENT.

>> IT'S JUST ODD TO HAVE TWO DIFFERENT DEPARTMENTS, STAFF LIAISONS, AS ANGIE MENTIONED. NONE OF THE OTHER BOARDS DO THAT. BUT I HAVE NO PROBLEM WITH THE BOARD MEMBER BEING A LIAISON. IT'S JUST HAVING THE PARKS AND RECREATION DEPARTMENT. ALONG WITH COMMUNITY DEVELOPMENT DEFINITELY ABSOLUTELY.

>> SO READING THE SCOPE, IT'S TO PROVIDE THE CITY COUNCIL WITH CREATIVE IDEAS AND FEEDBACK FROM THE COMMUNITY ON HOW TO PROACTIVELY ENGAGE ALL OF THE CITIZENS OF ROWLETT.

TWO PARTS, ONE IS THE POLICY PIECE, COMMUNITY DEVELOPMENT.

THE OTHER IS HOW DO WE USE OUR LAKE BETTER, HOW DO WE ENGAGE OUR PEOPLE AND GET THEM OUT ON THE WATER SO THAT THEY CAN ENJOY THE BIGGEST FEATURE THAT WE HAVE TO OFFER.

I THINK THAT IS WHERE THE PARKS BOARD PLUGS INTO THAT.

MAYBE THE SCOPE IS NOT EXACTLY WHAT YOU HAD ENVISIONED WHEN YOU ORIGINALLY CAME UP WITH THE PROGRAM.

MAYBE THAT IS WHERE THE DECIS DISCONNECT IS.

>> WELL, IT'S BEEN THROUGH A LOT OF ITERATIONS.

>> FAIR. A KSZ

>> I'M GOOD WITH IT. I'M GOOD WITH IT.

I'M JUST NOT GOOD WITH IT BEING A REGULATORY.

>> I'M FINE WITH THE MAKE-UP. NO REGULATORY.

NO TEETH, NONE. >> SAME BOAT IN TERMS OF BEING A REGULATORY BODY. TONIGHT WE'RE HEARING AN APPEAL FOR AN ACCESSORY BUILDING, COUNCIL IS.

I DON'T SEE THESE TYPES OF THINGS BEING DIFFERENT THAN SOMEBODY WITH A DOCK TOO SMALL, THERE NEEDS TO BE A REGULATORY GROUP THAT LOOKS AT THAT. IN THIS CASE, IT'S PROBABLY COUNCIL THAT NEEDS TO LOOK AT THAT, WITH A RECOMMENDATION FROM THIS BOARD. WE WILL END UP WITH DISPUTES BETWEEN NEIGHBORS. THAT IS THE PURPOSE OF HAVING

-- >> BASICALLY WHAT I SAID, RIGHT? THIS BOARD WOULD MAKE A DECISION THAT WOULD BE A RECOMMENDATION

>> SO EFFECTUALLY SERVING LIKE PLANNING AND ZONING DOES.

MOST OF THOSE CASES ARE RECOMMENDATIONS TO COUNCIL FOR DECISION. IT SAVES US SOME TIME DOING THE

RESEARCH. >> VERY SIMILAR TO THE PARKS BOARD SERVES AS THE APPEAL BOARD FOR NOISE ORDINANCE.

SO COMMUNITY DEVELOPMENT MAKES A DECISION, BUT ALL THEY ARE THEN DOING, THEY ARE SERVING AS THAT APPEAL BOARD TO MAKE A RECOMMENDATION. THEY HEAR ALL OF THE STORY AND MAKE A RECOMMENDATION FOR COUNCIL.

BUT COUNCIL TO MAKE THE FINAL DECISION.

>> IT USED TO HAPPEN EVERY DAY ABOUT THE AIR FIELD.

SO THAT IS ONE VERY FRESH ON MY MIND.

PERFECT EXAMPLE. >> I WILL RECOMMEND TO THE PARKS BOARD THAT WE IDENTIFY SOMEONE FROM THE PARKS BOARD TO ATTEND EACH MEETING, WHETHER THEY'RE OFFICIAL OR NOT

OFFICIAL. >> SOMEONE FROM THIS BOARD TO

ATTEND THE PARKS MEETING. >> OKAY.

[01:55:02]

BECAUSE EVERYBODY SAID I'M GOOD WITH THE MAKE-UP.

>> I'M NOT SURE. >> WHAT I SAW WAS THAT PEOPLE REFERRED TO THIS AS BEING THE PREFERRED MAKE-UP.

AND THAT IT WAS AN ADVISORY ROLE AND THAT THEY WOULD ADVISE COUNCIL ON APPEALS. THAT IS MY UNDERSTANDING.

SO THAT IS WHERE WE'RE AT. >> I SEE THE MAKE-UP AS JUST EIGHT RESIDENTS AND ONE BUSINESS.

NOT SPECIFYING LAKEFRONT OR NON-LAKEFRONT.

>> I SEE. FOR AT LEAST FOUR YEARS SAYING

YES TO THAT. >> WELL, I THINK WE SHOULD STRIVE TO HAVE BALANCE. BUT IF WE CAN'T, THEN I THINK WE SHOULD BE ABLE TO APPOINT PEOPLE WHO APPLY.

>> ALL RIGHT. YOU HAVE WHAT YOU NEED, ANGIE

[4. DISCUSS CONSENT AGENDA ITEMS]

>> YES, SIR. >> COUNCIL, PLEASE TAKE A LOOK AT THE CONSENT AGENDA. ARE THERE ANY ITEMS YOU WOULD

LIKE TO HAVE PULLED? >> WHAT WAS YOURS.

>> 7D. >> HOLD ON.

GIVE ME A SECOND. SORRY.

7D. QUESTION? INDIVIDUAL CONSIDERATION. 7D.

AND THEN THERE WAS 7F. ALL RIGHT.

SO GO AHEAD. >> 7F, I HAD CONVERSATIONS WITH MIKE DULAP TODAY, I WOULD LIKE TO BRING 7F TO COUNCIL TO POSTPONE THIS UNTIL HE HAS A CHANCE TO COME IN.

HE HAS A DIFFERENT STRATEGY FOR DEALING WITH THE PROBLEMS THAT WE HAVE. IT MAY LEAD TO A BETTER COMPETITIVE POSITION FOR THE CITY IN TERMS OF BRINGING TERM REVENUE AND TO POTENTIALLY MAINTENANCE COSTS.

SO I THINK MIKE JUST GOT OUT OF THE HOSPITAL TODAY AND HE HAD A HEART ATTACK ON FRIDAY, I BELIEVE.

HE IS HAPPY TO TELL EVERYBODY, HE IS DOING OKAY.

HOME. READY TO GO BACK.

RIGHT NOW WRITING A BRIEFING DOCUMENT ON THIS TOPIC.

>> MIKE IS VERY INTERESTED IN MOVING FORWARD.

IT IS A VERY VERY EXTENSIVE ADVENTURE.

ONE THING THAT OUR TEAM IS DOING, DOING SOME RESEARCH SO THAT WE CAN POTENTIALLY (INAUDIBLE) IT'S ABOUT $450,000 (INAUDIBLE) THIS IS A $100,000 REPAIR TO HELP OUR MAINTENANCE TEAM GET DRAINAGE TAKEN CARE OF.

>> BUT THIS IS PER -- HALF A MILLION DOLLARS OVER THE NEXT

FOUR YEARS. >> BUT RIGHT NOW, THIS IS THE WORST FIELD SO MIKE CAN CONTINUE PLAYING THROUGH THE SPRING. I'M GIVING YOU A LITTLE BIT OF FEEDBACK ON WHY THAT IS MUCH OF LARGER CONVERSATION ABOUT TURF THAN A BOND PROJECT. WE CURRENTLY DON'T HAVE EVEN THE 250,000 TO PUT TURF ON ONE FIELD.

WHATEVER COUNCIL WANTS TO DO. >> LET'S GO AHEAD AND PULL IT FOR INDIVIDUAL CONSIDERATION. WE WILL DISCUSS IT AT THAT POINT AND MAKE A DETERMINATION WHETHER TO VOTE TO TABLE IT OR

VOTE TO VOTE ON IT. >> ERIN HAS A PRESENTATION

READY. >> OKAY.

ALL RIGHT. LET'S

* This transcript was compiled from uncorrected Closed Captioning.