[1. CALL TO ORDER] [00:00:14] ALL FREIGHT GOOD EVENING IT IS TUESDAY MARCH 7TH AT FIVE P.M. THE TEXAS GOVERNMENT CODE THIS MEETING IS IN SESSION FOR THE PURPOSE LEGAL ADVICE FROM THE CITY ATTORNEY ON ANY ITEM HEREIN. THE CITY ROWLETT OF CAN RECONVENE OR CALL EXECUTIVE SESSION OR ORDER READ THIS AT ANY TIME PRIOR TO ADJOURNMENT. PROCESS FOR PUBLIC INPUT. IF YOU ARE NOT ABLE TO ATTEND AND PRESENT YOU CAN COMPLETE PUT FORTH ON THE CITY WEBSITE BY THREE P.M. THE DAY OF THE MEETING. ALL FORMS WILL BE FORWARDED TO THE CITY COUNCIL PRIOR TO THE START OF THE MEETING. FOR IN PERSON, REGISTRATION FORMS, DIRECTIONS ARE AVAILABLE [2. EXECUTIVE SESSION (Part 1 of 2)] INSIDE THE DOOR AT THE CITY COUNCIL CHAMBERS. SO THIS MEETING IS CALLED TO ORDER OUR FIRST ITEM IS THE EXECUTIVE SESSION I WILL READ THAT INTO ORDER. ITEM TO BE. THE CITY COUNCIL SHALL CONVENE INTEREST CITY COUNCIL PURSUANT TO 5.1.001 LEGAL ADVICE TO CONSULT WITH AND DISCUSS [2B. The City Council shall convene into Executive Session pursuant to Texas Government Code Section 551.071 (Legal Advice) to consult with and discuss with the City Attorney possible settlements of Spectrum Litigation. (15 minutes) ] IT IS T OF EXECUTIVE SESSION ITEM 2B COUNSEL IS THERE ANY ACTION? >> I1 WE HAVE COME OUT OF EXECUTIVE SESSION ITEM 2B COUNSEL IS THERE ANY ACTION? >0 WE HAVE COME OUT OF EXECUTIVE SESSION ITEM 2B COUNSEL IS THERE ANY ACTION? >> I WILL MOTION. I PROVED TO APPROVE THE PROPOSED SUBJECT TO APPROVAL BY THE CITY ATTORNEY AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE DOCUMENTS TO EXECUTE THE SETTLEMENT. >> BLAKE MARGOLIS, MAYOR: MOTION BY BRIAN GALUARDI SECONDED BY DEBRA SHINDER ALL THOSE IN FAVOR RAISE YOUR HAND. OKAY THAT PASSES UNANIMOUSLY. AND WE WILL NOW MOVE TO OUR WORK SESSION. [3A. Discuss security staffing plan proposal for City of Rowlett sponsored special events.] WHICH IS ITEM 3A DISCUSS SECURITY STAFFING PLAN PROPOSAL FOR CITY OF ROWLETT SPONSORED SPECIAL EVENTS. DENNINGS IS JOINING US TODAY. LONG TIME NO SEE. >> I WAS TELLING HER. >> GIVE US JUST A MOMENT WE ARE HAVING TECHNICAL DIFFICULTIES. I MEAN WE HAVE THREE MINUTES TO SPARE. [LAUGHTER]. >> QUESTION MY TIME HERE. WHAT DID YOU HAVE ANYBODY WHO WANTED TO SPEAK TO THIS ITEM? >> BLAKE MARGOLIS, MAYOR: THAT IS A GOOD QUESTION IS ANYBODY WISH TO SPEAK ON THIS ITEM? SEEING NONE, NO. >> OKAY. >> LEFT JUST IN TIME. I AM REMEDIAL IT. AND TURNED THE MICROPHONE BACK ON. >> BLAKE MARGOLIS, MAYOR: IT SHOULD. >> BLAKE MARGOLIS, MAYOR: G GOTCHA. OKAY. I MEAN -. >> WE DON'T WANT THEM BIGGER. >> BLAKE MARGOLIS, MAYOR: AT LEAST WE HAVE THE PACKETS READY FOR THE PRESENTATION. >> CAN POTENTIALLY SEPARATE (OFF MIC) AND DISCONNECT IT. >> BLAKE MARGOLIS, MAYOR: 60 DAYS. >> I AM KEEPING UP. >> BLAKE MARGOLIS, MAYOR: TODAY IS MARCH THE SEVENTH. >> BLAKE MARGOLIS, MAYOR: HERE [00:05:12] WE GO. >> THAT IS THE WAY IT WORKS. >> I GUESS THE POINTER DOES NOT WORK. >> THE POINTER IS THE TOP ONE IF YOU PRESS IT IN HOLD IT YOU WILL SEE THE MOUSE. >> BLAKE MARGOLIS, MAYOR: OKAY, GREAT. >> DID I DO THAT? [LAUGHTER]. >> OKAY. >> NOT MY FORTE. >> GOOD EVENING EVERYONE WE ARE HERE TO TALK ABOUT SPECIAL EVENTS. STAFF PROPOSAL WE BEEN WORKING ON FOR QUITE SOME TIME. SO TO GIVE YOU AN OVERVIEW GOING BACK TO OCTOBER 2022 WHEN THIS FIRST CAME UP. THE CITY MANAGER MET WITH ME AND TALK TO ME ABOUT THE NEED FOR US TO DEVELOP A PLAN FOR SPECIAL EVENTS STAFFING. THAT WE NEEDED TO BOTH FOR THE CITY TO ENSURE SAFETY AND SECURITY OF THE CITY. BUT PREPLAN THESE EVENTS WE ARE NOT TRYING TO JUGGLE THINGS AND TRY TO GET OFFICERS TO SIGN AT THE LAST MINUTE FOR SOME OF THESE EVENTS. SO CONSIDER ESTABLISHING A THRESHOLD BASED ON PEAK ATTENDANCE FOR OUR SPECIAL EVENTS. TO DETERMINE THE NUMBER OF OFFICERS WE WILL ASSIGN TO SECURITY. WHAT WE DID AT THAT TIME IS WE CONVENE A SPECIAL EVENTS COMMITTEE WHICH IS ALL CITY STAKEHOLDERS. AND ESPECIALLY WANT TO THANK YOU ED IN HIS ASSISTANCE IN CONDUCTING A TON OF RESEARCH. ON WHAT OTHER CITIES HAVE IN TERMS OF THEIR SPECIAL EVENTS BUT OTHER OTHER CITIES WITH THRESHOLDS. AND DO THEY SEPARATE OUT CITY SPONSORED EVENTS FROM OUTSIDE VENDORS THAT COME IN TO DO SPECIAL EVENTS. AT THE END OF THE DAY WE WANT TO MAKE SURE YOU'RE IN ROWLETT OUR CITIZENS FEEL SAFE. AND THEY ATTEND THESE EVENTS WITH THE ABILITY TO PROVIDE SECURITY THAT WE PROVIDED. AND SO AT THE END OF THE DAY WE WANT TO MAKE SURE WE HAVE A UNIFORMED PRESENCE OF WE DO PROVIDE IT. WHEN WE DID THE RESEARCH WE FOUND NO CONSISTENT MINIMUM RECOMMENDATIONS THE WRONG CITIES. GET INTO MORE SPECIFICS ABOUT THAT BUT A LOT OF THE POLICIES, OR THE PLANTS OTHER CITIES HAVE IS BASED ON EXTERNAL FACTORS THAT I WILL TALK ABOUT HERE IN A MOMENT. AND NO MANY OPTIONS THEY ASSIGNED TO THESE EVENTS. AS EVERYBODY KNOWS ROWLETT PROVIDES POLICE SERVICES FOR SPECIAL EVENTS AND MEETINGS BUT THE SEVENTH SUBSTANTIALLY INCREASED FROM JUST A FEW NOW AFTER WE DID THE RESEARCH. CURRENTLY A TOTAL OF 97 SEPARATE EVENTS IN A CALENDAR YEAR PUT THAT INCLUDES 58 CITY MEETINGS AND 39 SPECIAL EVENTS. AND WE KNOW THERE WILL BE MORE IN THE FUTURE. MOST CITIES WE RESEARCH INCLUDING ROWLETT DO NOT HAVE A MINIMAL OFFICER ATTENDING PROTECTION NEEDED FOR THE EVENT. IS IT A CONCERT SERIES OR FESTIVAL? IS ALCOHOL BEING SERVED? IS TRAFFIC CONTROL REQUIRED IN THE CASE OF A PARADE. OR SENSITIVE POLITICAL SOCIAL OR POLITICAL EVENT WERE READY TO INCREASE SECURITY REGARDLESS OF HOW MANY ATTENDEES WE THINK WILL ATTEND. SO SPECIAL EVENTS COMMITTEE CONDUCTED THE RESEARCH AND WE FOUND RESEARCH 27 DIFFERENT CITIES AND FOUND ONLY TWO THAT HAD STAFFING RECOMMENDATIONS BASED ON THRESHOLDS. ONE OF THEM WAS FREDERICKSBURG, VIRGINIA. A CITY WITH A POPULATION ABOUT 26,001 WAS MESQUITE TEXAS WITH THE CITY POPULATION OF 140,000. SO WE ARE RIGHT THERE IN THE MIDDLE. THE RESEARCH WE DID HELP US IDENTIFY BEST PRACTICES AND A SIMILAR CITIES AND AGENCIES IN OUR AREA. AND ALSO HELPS US DEVELOP A PLAN THAT WE CAN PREPLAN THESE EVENTS TO ENSURE WE CAN FILL THE ASSIGNMENTS. SO WHAT YOU SEE HERE IS MESQUITE WE DID HAVE THE THRESHOLDS. AND THERE ARE SOME VARIATIONS HERE. I POINT WITHOUT MESSING IT UP. THIS IS STRANGE. I DON'T KNOW. SO WE REALLY FOCUS MORE - WE HAVE OUR RECOMMENDATIONS OFF OF MESQUITE, TEXAS VERY SIMILAR WE MADE SOME ADJUSTMENTS. MESQUITE IS 0 TO 100 THEY HAVE 100 PAGE 100 TO 200 IS ONE, TWO TO 500 IS THREE, 1500 TO 4000 IS FOUR. UP TO 5000 IS SIX FOR EVERY ADDITIONAL 1000. FREDERICKSBURG WHICH IS A SMALLER CITY IS ONLY INVITED [00:10:17] SPEAKERS WE RECOMMEND TWO OFFICERS PER EVERY 100 BEYOND THAT IT IS 0. AND YOU CAN GO THROUGH THIS CHART HERE. AND WE JUST USE THIS AS A GUIDE. WE LIKE THE MESQUITE MODEL AND WE DID MAKE A FEW MODIFICATIONS ON THOSE TO OUR RECOMMENDATION. SO WHAT WE ARE RECOMMENDING IS A MINIMUM STAFFING RATIO OF OFFICERS TO ESTIMATED PEAK ATTENDANCE AND YOU SEE IT ON HERE. PER 101 TO 200 ATTENDEES WE WILL PROVIDE ONE OFFICER. 200 TO 4002 OFFICERS BUT THIS IS WHERE IT WAS A LITTLE DIFFERENT THAN MS. HEBERT 400 TO 600 WE INCREASE TO THREE. SIX TO 6003. 3000 TO 4000 A SERGEANT AND GREATER THAN 5000 WILL BE ONE OFFICER ADDED TO EVERY 1000. THESE ARE GUIDELINES. EXTERNAL FACTORS WILL BE CONSIDERED EVEN WITH THESE EVENTS, AS I MENTIONED DEPENDING ON WHAT IS GOING ON AND INTELLIGENCE WE HAVE ABOUT AN EVENT. WOULD LIKELY NOT DECREASE BUT WE WOULD POTENTIALLY DECREASE THAT. THIS WOULD APPLY TO CITY SPONSORED EVENTS AS WELL AS CITY CONTRACTED OVERTIME EVENTS. AND OF COURSE WE WILL BE STAFFING WITH UNIFORMED POLICE OFFICERS AND/OR POLICE SERVICE OFFICERS. PART-TIME SWORN POLICE SERVICES OFFICERS. THIS WOULD BE REQUIRED STAFFING MEANING IF WE PUT OUT THE OVERTIME AND IT WAS NOT FILLED. WE WOULD MANDATE THAT OVERTIME TO BE FILLED. AND ONE OF THE BIG THINGS I WANTED TO FOCUS ON HERE. ONE OF THE CHALLENGES FILLING THESE ASSIGNMENTS. ESPECIALLY IN THE CASE OF A FARMERS MARKET THAT ONLY LASTED AN HOUR OR TWO OR AN HOUR AND A HALF IS GETTING OFFICERS TO SIGN UP FOR THOSE ASSIGNMENTS BUT MANY LIVE OUTSIDE THE CITY IT REQUIRES THEM TO TRAVEL, GET CHANGE OUT OF UNIFORM, GET IN A CAR GO TO THE EVENT AND OUR AND THEN REWIND. THAT IS SOME OF THE CHALLENGE WE HAVE IN FILLING THOSE ASSIGNMENTS BUT BASED ON OTHER CITIES AS WELL AS THE WAY IT IS HANDLED RIGHT NOW FOR STATE PARTIES IS A FOUR HOUR MINIMUM. WHAT I AM PROPOSING TO THE COUNCIL IS TO CONSIDER ALLOWING US TO HAVE A FOUR HOUR MINIMUM FOR OUR OFFICERS TO WORK THESE EVENTS. AND THEN IT WILL BE MANDATED OVERTIME. AND THIS IS A LITTLE SMALL. I WISH WE COULD BLOW IT UP A BIT. BUT THIS IS BASICALLY THE ENTIRE LIST OF SPECIAL EVENTS I MENTIONED. IN THE GREEN BASED ON OUR PROPOSAL OUR NEW EVENTS WE DID NOT PREVIOUSLY ASSIGNED ANY SECURITY TO AT ALL. AS A MANDATED SECURITY. THAT INCLUDES THE MLK DAY EVENT. THERE IS A SECOND ONE. MY EYESIGHT IS GOING. JUNETEENTH (MULTIPLE VOICES) THOSE ARE NEW EVENTS THAT WE HAVE NOT PREVIOUSLY PROVIDED SECURITY FOR. AND THE THRESHOLDS THERE AT THE END COLUMN. GOOD LORD, QUESTIONS? WHAT YOU ASO SEE ON HERE IS THE EXPECTED ATTENDANCE IN THE FINAL COLUMN. THE BUDGET THAT YOU SEE AT THE BOTTOM ON THE THIRD TO THE LAST COLUMN FROM THE RIGHT IS WHAT IT WOULD COST CURRENTLY. AND AT THE VERY BOTTOM IS INCLUDING BENEFITS. THE ADDITIONAL $7,000. THE NEXT COLUMN OVER SECOND FROM THE RIGHT IS WHAT IT WOULD COST AT A FOUR HOUR MINIMUM. AND WHAT YOU WILL SEE HERE IS THAT IT IS FAIRLY NEGLIGIBLE BETWEEN THE TWO. IS ABOUT 11,000 DIFFERENCE AND THAT IS WITH THE INCREASED STAFFING IN GREEN AS WELL AS IN THE YELLOW. THAT INDICATES ALSO AN INCREASED LEVEL OF STAFFING. THESE ARE EVENTS IN YELLOW WE PROVIDE SECURITY FOR. WE HAVE BEEN PROVIDING SECURITY BUT BASED ON EXPECTED ATTENDANCE WE KNOW THERE ARE MORE AND MORE RESIDENTS ATTENDING THESE EVENTS. THE RECOMMENDED TO INCREASE THE NUMBER OF OFFICERS BASED ON THE NEW EXPECTED ATTENDANCE. AND THEN THEY EVENTS ARE WHITE OUR EXISTING EVENTS WE DID NOT MAKE ANY CHANGES TO. WE NOTE THIS WILL CHANGE BUT WE KNOW THIS WILL POTENTIALLY GROW I WOULD REALLY LIKE YOU TO GIVE US FEEDBACK. IF YOU SEE EVENTS ON HERE THAT ARE NOT ON HERE THAT WE MISSED. WE CERTAINLY CAN ADD TO THOSE. WE HEARD ABOUT A COUPLE WITH A NEW EVENTS CALENDAR. THAT SHE WILL AT AND WE WOULD STICK TO THE SOCIAL SPREAD WE HAVE PREPLANNED THIS OUT WAY IN ADVANCE. SO, OUR RECOMMENDATION IS TO INCREASE OUR OFFICER PRESENCE AT THESE EVENTS. PROVIDE ADVANCED PLANNING. AND POLICE STAFFING FOR EVENTS WILL BE BASED ON PEAK ATTENDANCE AND OTHER EXTERNAL FACTORS. AGAIN THERE IS THE START OF OUR RECOMMENDED MINIMUMS. AND THE FINAL IS THAT STAFF WOULD RECEIVE A MINIMUM OF FOUR HOURS OF COMPENSATION FOR THE TOTALS THERE WOULD BE INCLUDED WITH BENEFITS BUT THIS DOES NOT COUNT FUEL, WEAR AND [00:15:02] TEAR ON OUR CARS THOSE KIND OF COSTS. IT ALSO DOES NOT ACCOUNT FOR A POLICE OFFICER THAT IS NOT TOPPED OUT THE SIGNS UP FOR THE EVENT WHICH WOULD SAVE US MONEY BUT IT IS NOT ACCOUNT FOR A SERGEANT, LIEUTENANT MITCHELL IS A SERGEANT THAT IS GETTING PAID AT A HIGHER RATE. SO IN OTHER WORDS THIS DOLLAR AMOUNT IS A PRETTY CLOSE ESTIMATE. AND YOU CAN SEE THE DIFFERENCE WITH SIGNIFICANTLY MORE STAFFING IS $11,800 PER YEAR. SO, ANY QUESTIONS? >> SO, THIS WAS FOCUSED ON PD WHICH THE MAJORITY OF STAFFING RESOURCES FOR THESE EVENTS ARE TYPICALLY PD. OTHER THAN PARK STAFF THAT ARE TRAINING THE EVENT. ANOTHER QUESTION. WHY WAS FIRE DEPARTMENT NOT INCLUDED IN THE RATIO? IS THAT SOMETHING WE COULD ADD? >> YES, THAT IS NOT IN THE CURRENT OVERARCHING PLAN. AN IMPORTANT TO GET. AND THE REST OF THE SPECIAL EVENTS GROUP IS WORKING ON A BIGGER PLAN WE WILL BRING BACK TO COUNSEL. WHAT THE REQUIREMENTS WILL BE FOR SPECIAL EVENTS ASSOCIATED WITH THAT. >> ORIGINALLY TO HOWARD! WE STARTED OUT WITH A MORE HOLISTIC OVERVIEW OF ALL OF IT. BUT IT WOULD BE TOO MUCH TO PRESENT AND ONE WORK SESSION. TO INCLUDE THE RECOMMENDATION FOR AN ORDINANCE OF ANY OUTSIDE VENDOR TO COME IN AND WANT TO HOLD A BIG CONCERT. AND WHAT THAT WOULD COST CONTRACTED OVERTIME. FOR CHIEF HOWARD, THAT WAS A LONGER CONVERSATION AND THE DECISION WAS MADE TO BREAK THAT UP. SO IT IS MORE PALATABLE. WE FOCUS ON FOR NOW THE POLICE. >> TWO QUESTIONS BUDGET DOLLARS. FOR NEXT YEAR'S BUDGET OR SOMETHING CURRENTLY COVERING IN YOUR CURRENT BUDGET? >> I AM ASKING FOR THIS ALLOCATION. TO OUR BUDGET OR WHAT MANY CITIES HAVE. IN THE CITY I USE TO WORK FOR IS EACH DEPARTMENT MAINTAINS ITS OWN BUDGET FOR THESE EVENTS. A LOT OF THESE COMES WITH PARK AND REC THEY WOULD PAY THE DIFFERENCE. THAT IS AN OPTION. BUT EITHER WAY THIS WOULD BE AN INCREASE TO ALL THE INCREASES WE HAVE SEEN OVER THE YEARS. NOT A BUDGET ALLOCATION I KNOW OF TO INCREASE THE OVERTIME. >> THAT WAS MY QUESTION. THAT IS HOW WE DO IT. I SAW IN THERE ALL CITY EVENTS. ANOTHER ENTITY THAT WANTED TO HOLD AN EVENT. >> COMING BACK TO COUNSEL. SO CONSIDER THIS OUTSIDE. >> AND ALSO FOR COUNSEL TO LOOK AT IN THE BUDGET PROCESS BUT THERE IS ALSO REQUEST FROM VARIOUS BOARDS AND COMMISSIONS ON CERTAIN KINDS OF EVENTS THAT WILL COST MORE THAN OTHERS. AND IT IS IMPORTANT WE ARE ABLE TO MAKE THAT DECISIONS AT A COUNCIL LEVEL WHEN WE APPROVE THE BUDGET. >> SO THESE ARE SPECIFICALLY PLANNING NUMBERS NOT HARD FACTS. MEETING WE HAVE AN EVENT COMING UP YOU GET SPECIFIC INTELLIGENCE. AND YOU NEED TO RAISE THAT NUMBER. THEN YOU HAVE THE LATITUDE TO DO THAT. >> YES, SIR. >> I ASSUME THE EXTERNAL FACTORS WOULD APPLY TO EVENTS EVEN WHEN EXPECT FEWER. IF A CONTROVERSIAL THING. >> A GOOD EXAMPLE WOULD BE WE GET INTELLIGENCE ABOUT A PROTEST. SOMETHING GOING ON IN SOCIETY. AND MAYBE ONLY 25 PEOPLE ARE STANDING OFF TO THE SIDE. OF COURSE WE WILL ALLOCATE SECURITY TO THAT FROM OUR EXISTING. APPROVE OVERTIME OR DIVERT RESOURCES. >> MY QUESTION, I GUESS, MORE OF A TACTICAL THING. BUT GIVEN THE BACKGROUND I WILL ASK YOU ANYTHING. >> SURE. >> ARE YOU COMFORTABLE WITH JUST ONE OFFICER HANDLING 100 TO 200 PEOPLE? FOR SAFETY REASONS I ALSO LIKE TO SEE OFFICERS WORK IN PAIRS AT A MINIMUM OF TWO. AND IF YOU ARE JUST TRYING TO SAVE MONEY HERE. I JUST WANT TO KNOW IF YOU ARE REALLY COMFORTABLE WITH THIS? >> I AM. ONE, I THINK OUR POLICE [00:20:24] SERVICE OFFICERS BUT ANOTHER THING I MAY HAVE FORGOTTEN TO MENTION. THE COST OUR BASIC OVERTIME BIT BUT JUST AS OF YESTERDAY WE POTENTIALLY HAVE A NEW RETIREE WE CAN FINALLY FILL THAT VACANCY FOR OUR PART-TIME PSO BID WE WOULD BE ABLE TO UTILIZE THEM THAT WOULD BE LOW-COST BUT OF COURSE WE WOULD UTILIZE THEM IF WE CAN. BECAUSE ESPECIALLY IF DONE ON MAIN STREET. BECAUSE WE KNOW THESE EVENTS IN ADVANCE SOMETHING LIKE FARMERS MARKET. IF THERE IS ANY NEED FOR ADDITIONAL POLICE RESPONSE OUR OFFICERS WILL RESPOND BUT IF A 9-1-ONE CALL THEY WILL RESPOND. THE ON SCENE SECURITY WILL BE ACCESS TO RADIO REQUEST ADDITIONAL UNITS THAT ARE NOT FAR AWAY. AND IF WE HAVE A CONCERN BASED ON ANYTHING GOING ON IN SOCIETY WE WILL JUST INCREASE THAT NUMBER. >> JUST WANT TO BE SURE YOU'RE NOT JUST TRYING TO SAVE US MONEY. >> OF THE SPECIAL EVENTS ONLY THREE FALL IN THAT THRESHOLD OF ONE PER 100. >> THE REST ARE MORE THAN ONE OFFICER. >> CHIEF, IF YOU HOLD YOUR POPULATION TO ENSURE THE FOUR HOUR MINIMUM WE GET THE TURNOUT THAT WE NEED. >> THINK IT WILL BE WELL RECEIVED. CERTAINLY THERE HAVE BEEN A FEW SUMMER LAST-MINUTE AUTHORIZED FOR OUR MINIMUM AND WERE ABLE TO SELL RIGHT AWAY. >> IS THAT COMPETITIVE WITH WHAT A OFFICER MIGHT GET WORKING OFF-DUTY? >> YES, VERY MUCH SO. >> I THINK IT LOOKS LIKE A GOOD PLAN TO ME. IT IS SOMETHING YOU CAN GROW IF YOU NEED IT BASED ON THAT CERTAIN KIND OF EVENT. IT IS A FLEXIBLE POLICY THAT I THINK WORKS FOR US. >> BASED ON THE RESPONSE ABOUT POTENTIAL:FOLLOWING THE SOONER THAN THE NEXT BUDGET CYCLE. DO WE NEED TO SCHEDULE SOMETHING TO TALK ABOUT WHERE DO WE HAVE THAT IN THE BUDGET ALREADY? >> I DON'T THINK WE WOULD NEED TO. ONCE THE CHIEF IS COMFORTABLE SIGNING OFF ON IT. AND YOU GUYS GO ALONG WITH IT. WE ARE NOT TALKING ABOUT THE KIND OF MAJOR BUDGET WE WOULD BE TALKING ABOUT THURSDAY NIGHT. AS A MATTER OF FACT I JUST SIGNED - WHAT WITH THAT HAVE BEEN? THE FEBRUARY VACANCY SAVINGS. AND JUST IN THE POLICE DEPARTMENT ALONE IT WAS ALMOST $50,000. IT WOULD NOT BE HARD TO MOVE THAT BACK. >> CHIEF MICHAEL DENNING: ONE OF THE EVENTS I WOULD MENTION WOULD BE PLANNING AND ZONING MEETINGS. AS WELL AS DIVERSITY EQUITY INCLUSION MEETINGS. WE HAVE BEEN PROVIDING FOR THAT IT IS IN THE PLAN. IT WAS NOT PREPLANNED BEFORE. WHAT THIS WOULD NOT INCLUDE AND HAVE A MEETING ON THIS TOMORROW WITH THE DDI COMMISSION OF ANY OTHER EVENT THEY WANT TO ADD TO THE LIST I WOULD NOT BE CONSIDERED CITY SPONSORED. UNLESS YOU ALL DECIDE THESE ARE NOW CITY SPONSORED WE WOULD HAVE TO ADD TO THE LIST. AND CONSIDER THE COST INCREASES THAT. MARTIN LUTHER KING DAY PARADE WILL HAVE A SIGNIFICANTLY LARGER NUMBER OF OFFICERS AND PROBABLY SUPERVISORS BECAUSE OF THE TRAFFIC CONTROL ISSUES THAT ARE ASSOCIATED WITH THE MOVING PARADE. CONSIDER THAT. IN THE MEETING TOMORROW WE WILL PROVIDE THE DDI COMMISSION WITH THE OUTSIDE RATES. AND NOT EXACTLY SURE HOW THEY WOULD DETERMINE HOW THAT IS PAID FOR BUT BUT IF THEY WANT TO AT THOSE EVENTS WILL NOT BE CURRENTLY IN THIS PLAN. >> I THINK THAT IS WHY IT IS IMPORTANT THOSE BUDGET DOLLARS GO TO THE DEPARTMENT OR WHOMEVER IS WANTING TO BE THE SPONSOR FOR THAT SPECIAL EVENT. AND IT IS OUT OF THEIR BUDGETS THEY ARE TRACKING THOSE BUDGETS BUT THEN IT BECOMES A REQUEST FOR AN ENTIRE IF DIVERSITY, EQUITY, INCLUSION WANTS TO PITCH IN MLK DAY PARADE THEY CAN PITCH IT TO COUNCIL AND SAY THIS IS WHAT THE COST WILL BE. INCLUDING YOUR COST TO SECURE THAT AND EVERYTHING ELSE THAT GOES WITH IT. THAT IS UP TO COUNCIL TO STATE DO WE WANT TO PUT BUDGET DOLLARS TOWARDS THAT? OR IF AN OUTSIDE ENTITY RACE THOSE FUNDS TO COVER ALL OF THOSE COSTS. THAT IS WHY I THINK IT IS IMPORTANT THEY ARE TRACKING THOSE DOLLARS. SO FURTHER IN MIND WHEN PLANNING THAT EVENT. >> I THINK IT IS THE INTENTION NOW DURING THE BUDGET PLANNING THAT THESE BOARDS AND COMMISSIONS ARE COMING TO US WITH THEIR PROPOSED EVENTS THROUGHOUT THE YEAR. SO THAT WE CAN MAKE DECISIONS IN TERMS OF HOW BIG IS THIS EVENT GOING TO BE? HOW MUCH WILL IT COST? ARE WE WILLING TO ALLOCATE THOSE FUNDS TO THE BOARD OF COMMISSION TO COVER THAT COST. SO RIGHT NOW BOARD OF COMMISSIONS WE ARE PAYING SEVERAL OF THEM FOR ADMINISTRATIVE MATERIAL AND THINGS LIKE THAT. WE WOULD THEN ADD IN THEIR COST FOR EVENT MANAGEMENT. >> CAN WE GET A STANDARD TEMPLATE SO WE ARE SEEING THE SAME THING COMING FROM EACH OF THE GROUPS? [00:25:03] >> AND WHAT IS DURING THE BUDGET IS A PRESENTATION SPECIFICALLY OUTBRED BOARDS AND COMMISSIONS REQUEST THAT IS SOMETHING ED IS WORKING WITH EACH INDEPENDENT LIAISON TO GET THOSE EVENTS. >> MAKE SURE THEY ARE THINKING ABOUT THE THINGS INVOLVING. >> AND THE LIAISON. >> CHIEF MICHAEL DENNING: THEY ARE VOLUNTEERS. >> IT IS A BIG UNDERTAKING. AND INTERNAL POLICY AND EXTERNAL POLICY. THEY MIRROR EACH OTHER. SOMEBODY COMES INTO THE CITY AND WANTS TO DO A SPECIAL EVENT WE HAVE AND ORDINANCES AS THESE ARE THE THINGS REQUIRED. WE WILL HAVE LIMITED 5K, LIMITED ROUTES THEY CAN RUN. >> DO WE STILL DO THE FREEDOM 5K ON THE BOARD? >> WE DID REMOVE OUTSIDE BOOKS, EVENTS LIKE THE CHAMBER BECAUSE THAT WOULD BE ONE COUNCIL HAS A CONVERSATION ON. THE EXTERNAL POLICY. >> WE CURRENTLY HAVE A SPECIAL USE PERMIT. IT IS ESSENTIALLY AN AMP MENU TO MAKE IT MORE ROBUST BID. >> WE REFER TO INTERNAL AND EXTERNAL POLICY. WHAT IS THE EXTRA POLICY? >> CHIEF MICHAEL DENNING: THE INTERNAL POLICY WE VALIDATE. WE INCUR PUTTING ON SPECIAL CHRISTMAS PARADE. AND FOR YOU TO ADOPT MAKE SURE YOU UNDERSTAND. WHAT WE NEED IN OUR BUDGETS TO COVER THE COST. THE EXTERNAL POLICY BASICALLY, I SAID FOR ANY EXTERNAL AGENCY THAT COMES IN. THERE IS A COST ASSOCIATED. IF YOU WANT TO DO IT HERE IS THE CAUSE BID. >> PLUG AND PLAY YOU WILL BE THIS SIZE THEREFORE WE NEED THIS MANY PEOPLE? >> YES. >> IT WILL BE CLEAR TO EVERYBODY WHAT THE EXPECTATION IS? >> THE IDEA IS TAKE SAPPHIRE DAY, FOR INSTANCE. THERE WILL LIKELY BE CONCERT PROMOTERS WHO WOULD LIKE TO COME IN AND HOLD A BIG CONCERT. SO THE OUTSIDE ORDINANCE WOULD MANDATE THAT THEY HAVE TO PAY FOR RESOURCES TO PROVIDE SECURITY. WE WOULD SAY BASED ON YOUR EXPECTED ATTENDANCE YOU HAVE 15 POLICE OFFICERS, TWO SERGEANTS AND LIEUTENANT AND THREE RESCUES. OR WHATEVER THE NUMBER IS. >> THE CHRISTMAS PARADE I DON'T SEE ON HERE. QUICK THAT IS THE MAIN STREET FESTIVAL. >> ONE OTHER THING I ASKED ESPECIALLY ON THE INTERNAL THAT YOU ARE NOT ALREADY TRACKING BUT MAKE SURE YOU TRACK THIS BUT YOU OBVIOUSLY HAVE THE DOLLARS YOU TRACK FOR OVERTIME FOR THE EVENT ITSELF. BUT ESPECIALLY FOR ARTS AND PB THERE'S A LOT OF WORK THAT GOES INTO PREPARING ANY EVENT THAT TAKES AWAY FROM NORMAL OPERATIONS. AND YOU CAN SEE A SPECIAL EVENTS I AM ALL FOR SPECIAL EVENTS BUT IT IS ONE WAY A CITY CAN PROVIDE A SERVICE FOR RESIDENTS BUT WE SEE HOW POPULAR THEY ARE. BUT IT IS NOT JUST THE DATE OF THAT SO MUCH LABOR GOES INTO. IT IS THE HOURS AND HOURS AND HOURS IT TAKES AWAY A LOT OF FTE HOURS WHERE THEY ARE NOT DOING THEIR NORMAL JOB TO PREPARE FOR THOSE. IT IS IMPORTANT TO TRACK THOSE YOU TO SHOW WHAT THE TRUE IMPACT OF A SPECIAL EVENT IS. >> AND WE ARE LOOKING AT THE ADMINISTRATIVE BURDEN WHAT IS THE PER LANE MILE COST FOR THAT BARRICADE. WE ARE DOING COMPREHENSIVE ANALYSIS OF WHAT THE ENTIRE COST WILL BE. PLANNING AND, POSTING IT, ALL THE EQUIPMENT. >> AND I REALIZE HOW EXPENSIVE IT IS FOR PUTTING ON EVENTS FOR OUR RESIDENTS. >> IT IS GOOD TO KNOW. IT IS ALSO IMPORTANT WE ARE REALISTIC, TOO. AND WHAT WE ARE CHARGING FOR OUR INTERNAL AND EXTERNAL STAKEHOLDERS. THAT WILL REPORTED THAT BIGGER DISCUSSION HAP HAPPENING. TBD. ANYTHING ELSE HERE FOR CHIEF? QUESTIONS, COMMENTS, CONCERNS? I THINK WE ARE GOOD WITH THAT, RIGHT? [3B. Discuss the scheduled issuance and sale of City of Rowlett, Texas Series 2023 General Obligation Bonds authorized in 2021, and Series 2023 Waterworks and Sewer System Revenue] >> ANOTHER STEP FORWARD. >> BLAKE MARGOLIS, MAYOR: THANK YOU, CHIEF. OUR NEXT ITEM IN THE WORK SESSION IS ITEM 3B DISCUSS THE SCHEDULED ISSUANCE AND SALE OF [00:30:08] CITY OF ROWLETT, TEXAS SERIES 2023 GENERAL OBLIGATION BONDS AUTHORIZED IN 2021, AND SERIES 2023 WATERWORKS AND SEWER SYSTEM REVENUE BONDS. ANYBODY WISH TO SPEAK TO THIS ITEM? SEEING NONE, I NEED TO ADD THAT SO I DON'T FORGET IT. ADD A NOTE THERE. >> GOOD EVENING COUNCIL READY TO GET STARTED? OKAY. NOW WE WILL DISCUSS THE ANNUALLY SCHEDULED GEO WATER AND SEWER BONDS REVENUE ISSUANCE BUT THIS IS LOST ISSUANCE OF THE 2021 GEO BOND COLLECTION AS WELL AS THE ANNUALLY SCHEDULED WATER SEWER REVENUE BONDS WE ISSUE EACH YEAR. TONIGHT THE OBJECTIVES ARE TO OBTAIN COUNCIL CONSENSUS ON THE PROJECT SCHEDULES AND THE WATER SEWER BOND ISSUANCE AMOUNT. THE PROJECT LEADS ARE HERE ALSO TONIGHT TO ANSWER ANY QUESTIONS YOU MIGHT HAVE ON THE PROJECT THAT ARE LISTED IN THE TABLES. AND TUESDAY APRIL 4TH WE WILL BE BACK TO PROPOSING ORDINANCE PER COUNCIL TO ADOPTION. TO AUTHORIZE ACTUAL ISSUANCE AND SALE OF THE BONDS. SO, FOR A LITTLE BIT OF BACKGROUND. IN 2021 ROWLETT CITIZENS AUTHORIZED 21.785 MILLION IN GEO BONDS TO BE ISSUED OVER A THREE-YEAR PERIOD PUT THIS INCLUDED 19.5 MILLION IN PAVING AND DRAINAGE PROJECTS. 2.3 MILLION IN PUBLIC SAFETY. THE ISSUED YEAR ONE AND 2021 IN THE AMOUNT OF 2 $2.46 BILLION. LAST YEAR WE ISSUED YEAR TWO IN THE AMOUNT OF $2.2 MILLION IN THIS YEAR WE PLAN TO ISSUE THE FINAL 7.99 MILLION AUTHORIZED IN THE 2021 BOND ELECTION. AND I WOULD LIKE TO KNOW ALL THE PUBLIC SAFETY IMPROVEMENTS WERE COMPLETED IN THE FIRST YEARS ISSUANCE BEEN SO THIS YEAR WILL FINISH OUT ALL OF THE PAVING AND TRAINING PORTION OF THE BOND THAT WILL BE ISSUED OVER THIS THREE YEAR PERIOD. SO BEFORE WE MOVE ON TO THE WATER AND SEWER ARE THERE ANY QUESTIONS ON ANY OF THESE GEO BOND PROJECTS? >> MY ASKED WHERE WE ARE ON THE CONNECTOR PROJECT? I THINK 2 MILLION ON THAT? >> AROUND 90 PERCENT DESIGN. >> THE FIRE AND RESCUE STATEMENT? >> AND HERE TO ANSWER ANY QUESTIONS. >> YOU ASKED ABOUT THE STATUS OF THE CONNECTOR? >> IT IS BEEN QUITE A WHILE BUT BECAUSE A FEDERAL MONEY INVOLVED WE WOULD HAVE TO DO ENVIRONMENTAL IMPACT STUDY THAT WOULD TAKE CURRENT NUMBERS FIVE YEARS. >> IT IS A NUMBER OF YEARS. IF I RECALL THE WORST CASE WOULD BE TO START LETTING THE PROJECT IN 2027. THAT IS THE WORST CASE. >> AND 2 MILLION BEING ISSUED FOR THIS PROJECT 2027. WHAT TO DO THE ENVIRONMENTAL IMPACT STUDY? >> IT IS FOR THE REST OF THE DESIGN. I AM NOT SURE WE WERE 100 PERCENT ON DESIGN BID. >> THAT WAS TO BE THE COUNTY OF CIP MONEY. >> THANK YOU BID. >> WHERE ARE WE ON DESIGN? >> THE DESIGN IS BASICALLY DONE. NOW I WILL NOT SAY 100 PERCENT BECAUSE THE ENVIRONMENTAL STUDIES MAY REQUIRE SOME ADJUSTMENTS. >> BLAKE MARGOLIS, MAYOR: G GOTCHA. >> TIM, THAT IS WHAT I RECALL WHEN WE DID THIS BOND ELECTION WE WANTED TO HAVE OUR MATCH MONEY IN THEIR BID WE DO AT THAT TIME THE COMMITMENT FOR THE FEDERAL FUNDS AS WELL AS THE DOWNEY:DALLAS COUNTY. >> 3.1 IN MATCHING COUNTIES AND CIP FUNDS. >> A LITTLE CRUMBLE. >> BLAKE MARGOLIS, MAYOR: ANYTHING ELSE ON THE G0? >> MOVING ON TO THE WATER AND SEWER. LONG-TERM WATER SEWER PLAN ISSUE 7 MILLION A YEAR IN WATER SEWER BONDS TO EXPAND AND IMPROVE OUR WATER SEWER INFRASTRUCTURE TO SUPPORT GROWTH AND DEVELOPMENT THROUGHOUT THE CITY. THIS IS CALCULATED INTO THE CITY'S ANNUAL WATER RATE STUDY THAT IS DONE EACH YEAR. THIS YEAR'S ISSUANCE COVERS A VARIETY OF PROJECTS THAT INCLUDE EXPANSION OF WATER AND SEWER LINES. INCLUDING THE INITIAL FUNDING OF THE WATERS LINE. THE STATE HIGHWAY 66 E. SEWER LINE PHASE TWO AS WELL AS THE STATE HIGHWAY 66 FOREST MAIN. AND BEFORE WE MOVE ON. SEE IF THERE ARE ANY QUESTIONS ON THESE PROJECTS AND GET ON THE 2027 PROPOSED PROJECT BUT WE CAN DISCUSS FURTHER PROJECTS IN THE FUTURE SESSION. >> BLAKE MARGOLIS, MAYOR: [00:35:04] QUESTION ON THE 2023 PROPOSED. WHAT IS THE HALF MILLION WHAT IS THAT FUNDING? WHAT IS THAT FOR? >> CONSTRUCTION IT WILL NOT FUND CONSTRUCTION. IT IS THE INITIAL FUNDING OF THAT PROJECT. >> BLAKE MARGOLIS, MAYOR: HAVE A MILLION WILL NOT EVEN START THE PROJECT. WITH THAT, RONNIE IS NOT HERE, UNFORTUNATELY. I DON'T SEE HIM. I KNOW IN 2025 PROJECTED. I AM SORRY 2024 SERIES. THERE IS 110,000 FOR REDUNDANT LINES THAT TAKE PLACE. I WONDER IS THAT COVERING DESIGN FOR THAT PROJECT? >> THE ENTITY W A REDUCTION BID. >> AND THE SERIES 23 - 24 I AM SORRY. 110,000. >> I AM TRYING TO ISSUE THIS. >> FOR A REDUNDANT LINE. >> YES. THAT, I BELIEVE, LONNIE WOULD KNOW BETTER. HIS WORKING THE WATER DISTRICT. BUT THOSE ARE THE SUPPLY POINTS. AND I THINK HE NEEDS TO DO SOME WORK THERE. >> BLAKE MARGOLIS, MAYOR: THERE IS A STRATEGY WE WANT MORE THAN ONE INTAKE FOR WATER. BUT MY QUESTION IS WHAT IS 110,000 GOING TO DO. IF THERE IS A WAY TO PRIORITIZE THAT PROJECT OR MOVE IT FORWARD BY ONE YEAR. >> I AM SORRY. RONNIE WOULD BE BETTER TO ANSWER THAT. BUT MY GUESS, MAYOR, AGAIN IT IS INITIAL FUNDING OF THE PROJECT THAT WE WOULD THEN CARRY OUT IN 2025. >> 1.29 EXTIRPATED PROBABLY DESIGN THAT IN THE FOLLOWING YEAR? >> THAT WOULD BE MY GUESS BASED ON THE AMOUNT. >> IF HALF A MILLION IN THE WATER LINE FOR - I GUESS THE PRELIMINARY CONSTRUCTION. THAT IS NOT GOING TO START CONSTRUCTION FOR DESIGN AND ENGINEERING IS DONE. IS THERE ANOTHER BETTER USE FOR THAT HALF-MILLION? THAT HAS NOT BEEN CONSIDERED IN THESE PROJECTS LIST? I DON'T WANT TO SIT MONEY THERE. IF WE CAN GET SOMETHING WORKING ON IT. THAT IS A TOUGH QUESTION. >> ON THE SPUR OF THE MOMENT. WHEN YOU LOOK AT THE COST SOME OF THE NUMBERS LATER ON IN THE SEQUENCE. THEY, YOU KNOW, THEY PUT IT - WHAT IS THAT ONE? >> BLAKE MARGOLIS, MAYOR: FOR EXAMPLE YOU CAN FUND THE LONG SPUR LANE SEWER REPLACEMENT NEXT YEAR. >> OR THE HIGHLAND MEADOW SEWER REPLACEMENT WHICH IS AT HAVE A MILLION. AND USE THAT HALF-MILLION, AND CHECK THAT 2026 INTO THE WATER BUT WE ARE NOT EXACTLY SURE WHEN WE WILL BEGIN. I BELIEVE 2024 IT COULD BE 2025 BUT STILL WAITING FOR NICHOLS TO COME BACK ON ANSWER FOR THAT. THAT LAST COLUMN SERIES 2026. WE WOULD HAVE TO DO SOME REAL JUGGLING IN ORDER TO MOVE ALL THOSE MONIES AROUND IF YOU GET MY DRIFT. >> BLAKE MARGOLIS, MAYOR: I DON'T KNOW WHAT THE OTHER MEMBERS FEEL ABOUT IT IN CURIOUS TO HEAR WHAT THEY THINK. I WOULD RATHER NOT LET FUNDING SIT IF WE KNOW IT WILL NOT BE UTILIZED THIS YEAR. CAN WE JUST REPLACE THAT ALLOCATION WITH THE PROJECT WE CAN ACCOMPLISH AND GET OUT OF THE WAY? FOR EXAMPLE THERE ARE SEVERAL THERE HAVE A MILLION THE LOCK SPUR LANE, THE HIGHLAND MEADOWS. THINGS LIKE THAT THE LIBERTY GROVE WATER PUMP ST STATION. THINGS WE CAN ACCOMPLISH THIS YEAR INSTEAD OF HOLDING ONTO MONEY WE WILL NOT USE FOR MAYBE TWO YEARS. >> WE CAN TAKE A LOOK AT THAT. >> BLAKE MARGOLIS, MAYOR: COUNCILMEMBER? >> THERE ARE 24 PROJECTS. YOU CAN PUSH THE DELL ROCK TO 24. GET TWO PROJECTS DONE EARLY. >> BLAKE MARGOLIS, MAYOR: RIGHT. KNOCK IT OUT WHILE WE CAN. >> ARE ISSUANCE RATE IS FIVE, 5.5 PERCENT. THIS YEAR ESTIMATING. >> FOR THE INTEREST RATE 4.17. >> WE GOT A HEAD OF YOU. [00:40:03] >> BLAKE MARGOLIS, MAYOR: AND WE ARE NOT TURNING ON THAT MONEY SITTING AROUND. IS THAT SOMETHING YOU ALL ARE WILLING TO GO BACK AND BE A LITTLE MORE CREATIVE ON IT? SEE HOW WE CAN BETTER PATTERN OR STRUCTURE THIS IN A WAY WE CAN ACCOMPLISH SOME PROJECTS THIS YEAR RATHER THAN PUTTING ON HAVE A MILLION THIS YEAR NOT DOING ANYTHING ON IT. CONVENIENTLY LATE. >> JUST FYI. THIS IS DIFFERENT THAN WHAT IS IN YOUR STAFF REPORT. AND THAT IS BECAUSE THE STAFF DID SIT DOWN AND TALK ABOUT WHAT THIS 7 MILLION WAS FOR. SO YOUR STAFF REPORT 7 BILLION IS DEDICATED. >> BLAKE MARGOLIS, MAYOR: I DID NOT NOTICE THAT. >> HAS A ANOTHER WAS CONCERNED ABOUT THAT. THAT IS WHY THIS CIP UPDATE. THESE GUYS SAT DOWN AND REHASHED WHAT DO WE NEED TO DO 2023 IF WE ARE NOT READY FOR MERRICK ROAD. >> AND MAYOR, TO THAT POINT. IN THE ADOPTED BUDGET BOOK. THERE WAS THE 7 MILLION WAS SUPPOSED TO BE ONE SPECIFIC PROJECT. BUT BASED ON UPDATED INFORMATION THEY HAVE REALLOCATED SOME OF THESE PROJECTS TO WHAT THEY FEEL THEY CAN GET DONE WHAT THEY NEED TO FUND. >> BLAKE MARGOLIS, MAYOR: I WOULD RATHER NOT HAVE HAVE A MILLION SITTING ONE YEAR WHEN WE CAN USE THAT FOR PROJECTS THIS YEAR. AND THERE ARE SEVERAL THERE THAT ARE HALF-MILLION OR LESS WE CAN GET OUT OF THE WAY NOW. >> OKAY. >> IT IS SAY FUNDING BUT I WAS A PROJECT WISE THOSE ARE THINGS WE CAN EASILY MOVE. >> BLAKE MARGOLIS, MAYOR: THAT IS WHAT I SAY LET THEM GO BACK. AND IF YOU CAN'T IF IT IS NOT POSSIBLE COME BACK WITH THE SAME THING AND GO FROM THERE. >> WE ARE HOPING. LET ME SAY IT THIS WAY. IN ORDER TO SELL THESE BONDS THIS SUMMER WE HAVE BOND RATING CALLS. OTHER WE HAVE TO DO STARTING REALLY QUICK. GET AT LEAST MAYBE WE GET COUNCIL FEELINGS ON STICKING TO THE SCHEDULE OF 7 MILLION A YEAR? BECAUSE IF AT LEAST WE GET THAT THAN THE SPECIFIC PROJECT WE CAN STILL COME BACK TO YOU AT A LATER DATE. >> 7 MILLION A YEAR? I DON'T THINK ANY OF US ARE PROPOSING A CHANGE TO THAT. >> BUT YOUR FOCAL POINT IS KIND OF LIKE WHAT MAY HAVE HAPPENED IN THE PAST. WE END BUDGETING SOMETHING. AND IN OUR MIND WE WILL START ENGINEERING. >> FOR THE DELL ROCK LINE THAT IS BEEN DESIGN ENGINEERED THERE IS NO WORK ON THAT THAT NEEDS TO BE DONE. LITERALLY THAT HALF-MILLION IS SITTING THERE FOR A YEAR UNTIL THE NEXT FRONT OF 1.4 MILLION COMES ALONG. THAT THEY CAN START CONSTRUCTION. WHY CAN'T WE JUST MOVE HALF-MILLION TO COVER PROJECTS WE CAN ACCOMPLISH THIS YEAR? >> CAN WE GET SOME CLARIFICATION FROM RONNIE ON THAT? THE REASON WHY THAT IS SITTING THERE WE ARE LEAVING THAT THERE IN CASE OTHER THINGS FALL THROUGH AND WE END HAVING TO DO DEL MAR. >> BLAKE MARGOLIS, MAYOR: THAT WOULD NOT EVEN COVER.001 PERCENT. I THOUGHT THAT WAS ALREADY PAID FOR? >> THAT IS WHY WE LEFT THAT THERE. IN CASE WE HAVE TO ADD TO IT. >> BLAKE MARGOLIS, MAYOR: HAVE A MILLION WOULD NOT COVER 1 PERCENT. 15 MILLION? >>. >> BLAKE MARGOLIS, MAYOR: NORTH TEXAS WILL BE MOVED TO THAT. THERE'S NO POSSIBILITY OF BEING REDUNDANT TAKE ON NORTH TEXAS. THE 1 MILLION YOU SEE SITTING THERE THAT CAN BE MOVED TO THAT WATER LINE IF WE NEED TO IT BECAUSE THERE'S NO POSSIBILITY. >> BLAKE MARGOLIS, MAYOR: I AM CONFUSED. >> YOU SEE WHERE IT SAYS NORTH TEXAS. 1 MILLION I CAN BARELY SEE IT. THAT WOULD BE MOVED TO THAT PROJECT IF THAT COMES UP. BECAUSE WE CANNOT DO REDUNDANT THERE ARE ONLY TWO PIPES. CANNOT NOTICE IT. SO SOMEBODY AT SOME POINT IDEA WAS TO DO AN ADDITIONAL POINT IN CASEY LINE WENT DOWN AND YOU INVESTIGATED IT. AND FIND NO THERE IS NO WAY TO DO A REDUNDANT. SO THAT WHOLE LINE WOULD BE ABOLISHED. [00:45:10] >> YES. >> BLAKE MARGOLIS, MAYOR: I AM NOT THE ONLY ONE HAVING A HARD TIME FOLLOWING. >> IT SOUNDS LIKE THIS ALL NEEDS TO BE REEVALUATED. >> THIS IS A MOVING TARGET. >> BLAKE MARGOLIS, MAYOR: THAT IS GREAT BUT IF WE HAVE THINGS ON THERE THAT ARE OBSOLETE WE NEED THOSE TAKEN OFF AND WE NEED TO FIGURE OUT WHERE WE CAN REALLOCATE. >> THE BOND RATING WATER AND SEWER PROJECTS AND NOT HAVE TO BE SPECIFIC ON ONE OR TWO PROJECTS. THE YIELD IS DIFFERENT. PREFER THIS ONE WE WOULD LIKE TO GIVE THEM A FINAL LIST BY THIS POINT OF WHAT WE WOULD LIKE TO DO. FOR WATER AND SEWER I THINK YOU COULD BE MORE GENERIC. >> IF I CAN SAY SOMETHING IN TERMS OF AN OVERARCHING PLAN WITH START DATES. AND DEPENDENCIES IN PLACE. NOT NECESSARILY FINANCE. IT IS MORE PROJECT DRIVEN. WHAT WE CAN DO IN TERMS OF ESTABLISHING THE PROJECT AND TIMELINES FOR GETTING THINGS GOING. IN A SENSE A SEPARATE THINGS. THEY PLAN ON FUNDING. WE NEED TO SEE AN OVERARCHING PROJECT PLAN FOR ALL OF THESE THINGS WERE DEPENDENCIES ARE IDENTIFIED. SO WE NO WHAT IS COMING AND WE KNOW THE 7 MILLION. HE WOULD HAVE TO MAKE CHANGES TO THAT. >> BLAKE MARGOLIS, MAYOR: VERY GOOD POINT THAT IS BEING WORKED ON BY THE CIP MANAGER. THE PROJECT MANAGER. >> WANT TO BE OVER WE HAVE RESOURCE CONSTRAINTS ON STAFF WE CANNOT START 12 PROJECTS AT ONE TIME. JUST WANT TO MAKE SURE IF WE ARE PAYING INTEREST ON MONEY WE CAN GET THE PROJECTS GOING AND NOT FIND OURSELVES IN A SITUATION WE COULD NOT GET GOING THREE YEARS AND NOW WILL COST US MORE. >> BLAKE MARGOLIS, MAYOR: YES. GO BACK, BRAINSTORM ON IT JUGGLE SOME THINGS AROUND AND LET'S SEE WHERE WE ARE. DOES THAT WORK? >> AS I SAID WE CAN BE GENERIC WATER AND SEWER RATING. WHERE THE WATER SEWER ISSUANCE BUT IT STILL GIVES US TIME TO HAVE ANOTHER DISCUSSION PRIOR TO BID WE CAN DISCUSS THIS IN THE BUDGET STRATEGY SESSION AS WELL. >> BLAKE MARGOLIS, MAYOR: ALL YOU NEEDED TO KNOW IS 7 MILLION SO THERE YOU GO. >> ALL THEY WANT TO KNOW IS IT IS REVENUE DRIVEN AND WE HAVE THE REVENUE. >> BLAKE MARGOLIS, MAYOR: WHAT ELSE HAVE YOU GOT? >> FOR THE FINANCIAL PEACE WE WILL GO TO THIS LAST SLIDE BID ESTIMATES BY OUR FINANCIAL ADVISORS. WE TALKED BACK IN MAY TO SHOW A TRUE INTEREST COST OF 2.14 PERCENT AND ANNUAL DEBT SERVICE OF 559,00496 FOR GEO ISSUANCE AND TRUE INTEREST COST OF 1.17 PERCENT AND AVERAGE ANNUAL DEBT SERVICE PAYMENT OF 573,00476 FOR WATER AND SEWER BOND. BOTH OF THESE ARE 20-YEAR DEBT ISSUANCES. AND JUST A NOTE TRUE INTEREST COST AND THE INTEREST COST TO PROMOTE THESE GEO AND WATER ISSUANCE ARE SUBJECT TO CHANGE BASED ON THE RATE OF THE ACTUAL SALE SCHEDULE. WE ARE NOT ANTICIPATING THEM - WE DON'T EXPECT USUALLY THEY COME IN LOWER THAN WHAT THE ESTIMATES ARE. WE ARE HOPING IF ANYTHING IT WOULD BE BETTER THAN THAT. AND THAT CONCLUDES TONIGHT'S PRESENTATION. ANY OTHER QUESTIONS? >> LAST YEAR WHEN WE APPROVED THE SALE WE WENT THROUGH A RANGE TO ALLOW YOU TO CHERRY PICK. >> WHAT WE DID LAST YEAR WAS A PARAMETER BOND SALE BID THAT IS THE FIRST TIME WE HAD DONE THAT AT LEAST SINCE I HAVE BEEN HERE. SINCE BRIAN IS BEEN HERE OR MAYBE MANY YEARS AGO THEY MAY HAVE. IT WAS BASED ON THE MARKET LAST YEAR. IT WAS RECOMMENDED BY OUR FINANCIAL ADVISORS TO HANDLE THE SALE THAT WAY BECAUSE OF THE PANDEMIC AND THE ECONOMY. WE'RE GOING BACK TO OUR NORMAL METHODOLOGY OF BOND ISSUANCE AND TAKE IT TO MARKET. AND HOPE FOR THE BEST. >> BLAKE MARGOLIS, MAYOR: BACK THEN THE MARKET WAS DOING CRAZY THINGS. >> YES. IT WAS BECAUSE IT WAS SO VOLATILE IT WAS SPIKY WE WANTED COUNCIL TO PUT PARAMETERS WE WILL NOT SELL UNLESS THIS RANGE. WE DO NOT WANT TO TAKE SOMETHING BACK TO COUNCIL OUTSIDE SOMETHING YOU WOULD BE WILLING BID. >> BLAKE MARGOLIS, MAYOR: ANY [3C. Discuss an agreement with Dallas County for mutual aid emergency response into the unincorporated portions of Dallas County that are within and adjacent to the City of Rowlett.] OTHER QUESTIONS? APPRECIATE IT. LET'S SEE. OUR NEXT ITEM IS ITEM 3C. DISCUSS AN AGREEMENT WITH DALLAS COUNTY FOR MUTUAL AID EMERGENCY RESPONSE INTO THE UNINCORPORATED PORTIONS OF DALLAS COUNTY THAT ARE WITHIN [00:50:01] AND ADJACENT TO THE CITY OF ROWLETT. DOES ANYBODY WISH TO SPEAK ON THIS ITEM? SEEING NONE, CHIEF? >> CHIEF MICHAEL DENNING: DALLAS COUNTY HAS REACHED OUT TO US. THIS HAS BEEN COVERING THIS AREA AND THEY NO LONGER WERE ABLE TO DO SO. AND WE ARE CLOSER TO MOST OF THE AREA AND I WILL SHOW YOU SOME MAPS IN JUST A MOMENT. WHILE WE THINK IT IS THE RIGHT ANSWER AND THE RIGHT THING TO DO. THE AREA WERE TALKING ABOUT IS THE AREA CIRCLED IN RED THE YELLOW AREA. THE AREA ON THE LEFT FOR ALL INTENTS AND PURPOSES IS THE FIRE DISTRICT AT THIS POINT BUT WILL BE MAINLY TALKING ABOUT THE RESPONSE TO THE AREA IN RED. UNDER THE TERMS OF THE AGREEMENT FOR THREE YEARS. AND INITIAL ONE YEAR CONTRACT. AND I THINK THE REASON I WOULD LIKE TO DO WITH THAT WAY IS BECAUSE THEY ARE CURRENTLY PAYING GIVES US EVERY YEAR TO REVISIT THAT COST. RIGHT NOW THEY ARE PAYING 500 TO FIRE AND 600 TO EMERGENCY MEDICAL COSTS. BUT WE CAN ALSO REAL THOSE PATIENTS. THOSE ARE TWO SEPARATE. IF WE CAN USE ROWLETT FUNDING IN DALLAS COUNTY WITH FLEET REPLACEMENT. IF IT IS AGREEABLE TO COUNCIL. LAST YEAR WE WENT OUT TO THAT AREA 32 TIMES. AND THAT AREA STATIONS THREE WOULD RECEIVE MUTUAL AID. I'M JUST TALKING ABOUT THAT AREA THAT PARTICULAR AREA OF THE CITY. SO WE ARE GOING OUT THERE TO MUTUAL AID QUITE A BIT. INATTENTIVE A STRUCTURE FIRE. AND THIS IS THE EIGHT MINUTE RESPONSE. AS YOU CAN SEE THEY STRUGGLE TO GET INTO THE AREA EIGHT MINUTES FOR LESS. WHAT WE STRIVE TO DO IS HAVE A SIX MINUTE RESPONSE TIME. 90 PERCENT OF THE TIME. WE MAY HAVE SOME SIX MINUTE RESPONSE IN THIS AREA BUT I DID EIGHT MINUTES OF THE CLOSEST TIME COULD GET IN THAT AREA. HERE IS OUR EIGHT MINUTE RESPONSE TIME. YOU CAN SEE OVER 50 PERCENT OF THAT AREA. NOW SOME OF THAT AREA IT IS NOT SHOWING CURRENTLY NOT A ROADWAY SYSTEM IN THAT AREA. SPEED 11 SPECULATIVE LAND. AND WHEN OUR STATION SIX COMES ALONG IT WILL BE RIGHT IN THE MIDDLE OF ALL OF THIS. SO HERE IS 12 MINUTE AND YOU CAN SEE ON THE 12 MINUTE RESPONSE IT TAKES THEM - THEY CAN ONLY GET 50 PERCENT OF THAT WHOLE AREA. AND OUR TEN MINUTE RESPONSE IT TO GIVE CONSENSUS FOR THE COUNCIL TO MOVE FORWARD WITH THE COUNCIL. FOR YOUR APPROVAL. SOMETIME IN THE NEAR FUTURE AND I WILL ENTERTAIN ANY QUESTIONS YOU MAY HAVE. >> WHO IS TO THE NORTH OF THAT AREA? AND ARE THEY INVOLVED IN THESE DISCUSSIONS? >> DALLAS COUNTY DOES NOT WANT TO CROSS COUNTY LINE THAT THEY DON'T HAVE TO. >> IT SAYS IN THE PACKET THAT THE CURRENT ESTIMATES SHOW POTENTIAL REVENUE 75,000 A YEAR FOR DIRECT REIMBURSEMENT OF COUNTY RESPONSES. GO AHEAD. >> THAT IS BASED ON THE NUMBER WE HAVE RECEIVED FOR SAXON. WE'RE JUST TRYING TO GO AROUND THIS. >> IN THE PACKET IS SAYS THERE ARE 240 CALLS PER YEAR. AND DIVIDED EVENLY AMONG FIRE AND EMS CALLS. IS THAT ACCURATE WHAT YOU ARE SEEING? >> CHIEF NEIL HOWARD: THAT IS THE DOCUMENTATION WE GET FROM SEXY. >> IT FLUCTUATES ONE MONTH 51 MONTH EIGHT. BUT ON AVERAGE IT IS EVENLY DIVIDED. >> ARE THEY RECEIVING 75,000 A YEAR? >> 60,000 LAST YEAR. >> I AM NOT 100 PERCENT SURE. >> I WAS LOOKING AT THE MAP HERE AND AGAIN OBVIOUSLY THESE ARE FLUCTUATING NUMBERS. SO THAT HAS [00:55:04] TO BE TAKEN INTO CONSIDERATION. 240 OR 120 CALLS. FOR FIRE AND 120 FOR EMS. THE REVENUE TO THE CITY WOULD BE SOMEWHERE AROUND 130,000 A YEAR. SO, IT SOUNDS LIKE SACHSE MAYBE GETTING A LOWER NUMBER OF CALLS THAN THE 240 ESTIMATE. WAS THAT NUMBER PROVIDED BY DALLAS COUNTY OF 240 CALLS PER YEAR? >> SACHSE PROVIDED THAT DOCUMENTATION. >> BLAKE MARGOLIS, MAYOR: I WANT TO MAKE SURE THERE'S NOT A CAP AMOUNT DALLAS COUNTY HEADSET. >> TO MY KNOWLEDGE THERE IS NO CAP THEY JUST CALL FOR THE CALLS FOR SERVICE. >> I WOULD NOT ASK YOU TO DO THAT IF A CAP. >> BLAKE MARGOLIS, MAYOR: LET'S SEE HERE. HAS THERE BEEN ANY ROOM TO NEGOTIATE ON PRICE PER CALL? HERE IS THE THING A FIRE CALL THE TRUE COST IS PROBABLY 3400 FOR TWO HOURS ON A WORKING FIRE. >> CHIEF NEIL HOWARD: WITH A VISIT UPON IS AN AVERAGE. IMAGO OUT AND IT AVERAGES OUT. THAT I WOULD BE HAPPY TO TRY AND NEGOTIATE THAT IF WE WANTED TO DO AN HOURLY RATE. IS THAT IS SOMETHING YOU ARE INTERESTED IN. THIS IS A BASIC CONTRACT WE CURRENTLY HAVE WITH JEN 15 WE WANTED CONSENSUS BEFORE WE SPEND MORE TIME RESOURCING. SACHSE WE WANTED CONSENSUS BEFORE WE SPEND MORE TIME RESOURCING. >> AND A FLAT FEE FOR AN ADD-ON. >> BLAKE MARGOLIS, MAYOR: AND I THINK YOU HAVE TO MOVE TO HOURLY. BASED ON THE EQUIPMENT COST THAT WE COULD UTILIZE FOR EXAMPLE THE FEMA REIMBURSEMENT SCHEDULE. AND SAY FOR A LETTER IT IS THIS MUCH. BECAUSE YOU HAVE A WORKING FIRE YOU KNOW HOW IT IS YOU EMPTY OUT AND DEPARTMENT. SACHSE WOULD BE SECOND. >> WE WOULD CALL MUTUAL AID LIKE IN THE PAST. >> TO RECOUP OUR TRUE COST ON A WORKING FIRE I THINK THAT IS THE BEST WAY TO GO IF THAT IS WHAT THE COUNTY OWES US. THAT IS A SERVICE WE ARE PROVIDING FOR THEIR CITIZENS. AT $500 FOR WHO KNOWS HOW MANY MEN FOR 2-THREE HOURS ON A WORKING FIRE. I THINK WE NEED TO BE RECOUPED FOR THAT IF WE CAN. >> I WOULD BE GLAD TO BRING THAT BACK AND TRY AND NEGOTIATE THAT. >> MSA 25-26. I HAVE NOT HEARD A LOT FROM THOSE GUYS LATELY. >> BLAKE MARGOLIS, MAYOR: THERE IS A LOT OF DIRT WORK AND CONSTRUCTION GOING IN BUT I THINK PER THE DEVELOPMENT AGREEMENT OR PIT AGREEMENT IT WAS AT THE START OF PHASE TWO. PHASE ONE. >> THE OTHER THING, CHIEF. LIKE ON EMS CALLS. THEY WOULD PAY THIS BUT THE ACTUAL. WE MAY HAVE THE ABILITY ON EMS CALLS TO COLLECT MORE. BUT ON HOUSE CALLS WE DON'T. >> AT THIS POINT IN TIME. >> MAYBE THAT IS THE PART WE FOCUS ON NEGOTIATING. SAYING THAT COULD BE A BIG NUMBER THAT WE DON'T WANT TO GET STUCK WITH. AND WHILE WE ARE COMFORTABLE WITH EMS WERE NOT COMFORTABLE WITH THE FIRE. AND I THINK THAT IS A GOOD NEGOTIATING. >> AND IT IS FAIR BECAUSE WE ARE TAKING ON A BIG RELIABILITY RESPONSIBILITY FOR THEM. WE ARE TAKING A POTENTIALLY HALF OF THE RESOURCES OF THE CITY TO A FIRE IN THE COUNTY. I THINK WE NEED TO BE PAID FOR OUR SERVICES. THE COUNTY HAS A TAX RATE. THEY HAVE MONEY. >> IS COUNCIL COMFORTABLE WITH US ASKING FOR $500 TO THE FIRST HOUR AND INCREASE THAT NUMBER MOVING FORWARD? OR INCREASE RATE THE FIRST HOUR? >> BLAKE MARGOLIS, MAYOR: I THINK IF WE WERE TO UTILIZE A FEW CALCULATIONS FOR COST, EQUIPMENT AND PERSONNEL THAT WOULD GIVE US A MORE FAIR NUMBER. I RAN THAT NUMBER 3-400 DOLLARS OF TWO HOURS OF A WORKING FIRE. THAT INCLUDED THREE FIRE APPARATUS, THE BATTALION. >> CHIEF NEIL HOWARD: WE WILL RUN THE NUMBERS AND SEE WHAT THE NUMBER IS PER HOUR. >> WHAT THEY WOULD CONSIDER IN THIS ONE TALKING ABOUT FIRE RESPONSES. THAT COULD BE WITH AN [01:00:06] AMBULANCE. AND THEY ARE NOT PAYING THE SAME RATE FOR THAT. IT IS A LITTLE BIT LOWER. WHEN YOU ARE ASKING IF I AM DOING THE MATH WHY ISN'T IT 120,000? SOME ARE MULTIPLE UNIT RESPONSES. ALSO WITH FIRE CALLS THERE WILL BE CALLS RICO OUT THERE IT IS NOT A CULPRIT AND THAT IS WHERE THAT IS COMING IN. >> THEY ARE OPENING THEY ARE BOUNCING IN THE AGGREGATE. >> 500 DOL$500 PER A FIRE CALL. THEY DECLARED WORKING FIRE YOU INITIATE FEMA REIMBURSEMENT SCHEDULE. >> I WILL APPROACH THAT. >> A SLIGHTLY DIFFERENT QUESTION PART IS THAT APPEARS TO BE FEELS TO HAVE THE RIGHT EQUIPMENT TO DEAL WITH THE FIRE OUT THERE? >> YES. >> MAKE SURE WHEN HE ASCENDED FROM FIRE STATION ONE. >> BLAKE MARGOLIS, MAYOR: THE CHIEF MAY ASK US FOR A TINKER. >> ARE WE ANTICIPATING TO END THEIR AGREEMENT WITH SACHSE? >> CHIEF NEIL HOWARD: IT WILL BE A SHARED AGREEMENT BECAUSE DALLAS COUNTY IS CLOSER TO TRAN 15 WE WILL NOT TAKE IN. >> BLAKE MARGOLIS, MAYOR: NOTHING OFF OF PLEASANT VALLE. >> SOME OF THOSE AREAS PAID. >> BLAKE MARGOLIS, MAYOR: ANY OTHER QUESTIONS? THANK YOU, CHIEF. IF THOSE GO FROM THE FEMA RATE. AND WE WILL BRING IT BACK TO COUNCIL READ THANK YOU. [3D. Discuss a proposal approving a list of projects for Waterview Golf Club for an estimated amount of $23,950. (30 minutes)] >> BLAKE MARGOLIS, MAYOR: THANK YOU, CHIEF. >> BLAKE MARGOLIS, MAYOR: OUR NEXT ITEM IS ITEM 3D. DISCUSS A PROPOSAL APPROVING A LIST OF PROJECTS FOR WATERVIEW GOLF CLUB FOR AN ESTIMATED AMOUNT OF $23,950. DOES THE PUBLIC WISH TO COMMENT ON THIS ITEM? ANGIE? >> THANK YOU, BECAUSE I WANT TO RECOGNIZE BRIAN MARSHALL HE IS THE CHAIR. HE WILL ANSWER QUESTIONS BUT I THINK IT IS PRETTY STRAIGHTFORWARD. SOME OF YOU HAVE HEARD THIS BEFORE BUT TONIGHT WE WILL TALK ABOUT SOME GOLF COURSE PROJECT RECOMMENDATIONS FROM THE GOLF ADVISORY BOARD. GIVE YOU A LITTLE BIT OF HISTORY IN JANUARY 2021 IN MIDYEAR BUDGET CONVERSATION COUNCIL ALLOCATED 181,388$181,388 FOR T FUND. 100,000 OF THAT WAS SPECIFICALLY ALLOCATED FOR SPECIAL PROJECTS. NOT MAINTENANCE AT THE COURSE, BUT AESTHETICS. I WILL SHOW YOU THE TYPE OF PROJECTS WE HAVE DONE WITH THAT. YOU HAVE A COPY OF THE LIST THAT IS ON THE ADVISORY BOARD AND COUNCIL PUT TOGETHER. THERE WAS 81,388 TO BRING THE RESERVES TO THE ONE YEAR SERVICE BUT IN FEBRUARY 2021 THAT BUDGET AMENDMENT WAS OFFICIALLY APPROVED. IN APRIL 2021 COUNCIL APPROVED THE FIRST 30,000 IN PROJECTS. APRIL 2022 COUNCIL APPROVED SOME DRAINAGE WORK UNTIL APRIL 6TH BUT WE DID DRAINAGE WORK AND AMERICAN GOTHIC DID DRAINAGE WORK BUT WITH REAL DRAINAGE ISSUES OUT THERE. WE STILL DO THE TWO BIGGEST. IN JUNE 2022 WE DID SOME WORK IN THE CLUBHOUSE BUT THERE WAS A UNIT SEVERELY UNDERSIZED. THEY CONTROLLED THE KITCHEN IN THE RESTROOM AND IF YOU'VE EVER BEEN IN THOSE RESTROOMS IN THE SUMMER IT WAS LIKE A SAUNA. WE HAVE REMEDIATED THAT ISSUE WITH A MUCH LARGER UNIT. SO THESE ARE THE GAP PROJECT RANKINGS. BEFORE CO COUNCIL. AND WHAT THEY DID IS RANK THEM INTO AN ORDER BASED ON THEIR PRIORITY LIST. SOME OF THESE CAME DIRECTLY FROM COUNCIL INPUT. SOME CAME FROM THEIR CONCERNS. OBVIOUSLY THE NUMBER ONE PRIORITY IS ALWAYS WHEN WE TALK ABOUT IT AGAIN THIS MORNING BUT CONTINUED FUNDING FOR CAPITAL PROJECTS OUTLINED IN THE LONG RANGE MASTER PLAN. WHEN THEY PRESENT TO YOU AND MAKE YOU WILL HEAR THEM SAY AGAIN THAT IS THEIR NUMBER ONE. IT IS SETTING ASIDE MONEY FOR WHEN INFRASTRUCTURE FAILS AT A 20 YEAR-OLD COURSE FOR THIS IS YOUR LIST IT WAS IN YOUR PACKET. IT IS IN THE INFORMATION AS WELL. COMPLETED PROJECTS. WE HAVE COMPLETED RESTRIPING. THE FIRST ROUND OF BUDGET WAS BUDGETED TO BE $30,000 IT INCLUDED RECYCLING PARKING LOT, INCREASING THE LIGHTING IN THE PARKING LOT, WE REDID THE ENTRYWAY LIGHTING IN THE PARKING LOT. THERE IS AIR-CONDITIONING UNIT ON THE ROOF AND IT HAS A FENCE AROUND IT. WE REMODELED THE ON COURSE RESTROOM. AND JUST IN THE LAST [01:05:39] FEW DAYS WE HAVE FINISHED REPLACED THE MONUMENT. SO THERE IS A DIFFERENCE IN THESE PRICES AND WHAT YOU SEE BECAUSE SHELLEY PAID THE FINAL BALANCE ON THURSDAY FOR THE MONUMENT SIGNAGE BUT THOSE PROJECTS OBVIOUSLY CAME IN UNDER BUDGET. WE BUDGETED 30,000 ENDED UP SPENDING A LITTLE UNDER 21,000 BUT WE DID THE DRAINAGE REPAIRS WE DID THE CLUBHOUSE. AS A TOTAL OF $67,892. AND SO THERE ARE $32,107 REMAINING. IN THIS ACCOUNT FOR THESE SPECIAL PROJECTS. AGAIN, A LITTLE BIT DIFFERENT THAN YOUR STAFF REPORT, I APOLOGIZE. SHELLEY UPDATED IT TODAY SO IT WOULD HAVE THE EXACT CURRENT NUMBERS. TONIGHT THE GOLF ADVISORY BOARD WOULD LIKE TO INSTALL TWO BUFFERS ON HOLD FIVE AND SIX. AND LANDSCAPING AT LAUREL FEW CLUBHOUSE. THE TOTAL COST FOR THE INSTALLATION OF THE TWO NEW BUMPERS IS 26,950 AND THAT WAS DONE IN DECEMBER BUT I BELIEVE THE GOLF WILL - THE COMPANY WILL HONOR THAT PRICE. AND LANDSCAPING AT WATER FEW CLUBHOUSE. WE WILL TALK MORE ABOUT EACH OF THESE. THERE ARE TWO PROPOSED BUMPERS BUT THIS IS BEEN BEFORE COUNCIL BEFORE. WITH THE RECOMMENDATION FOR BOTH AMERICAN GOLF THAT THEY WOULD NOT SUPPORT THE PROJECT AND FROM SANDY QUINN HE WOULD NOT SUPPORT THE PROJECT. WE TOOK THESE PROJECTS BACK TO AMERICAN GOLF THEY ABSOLUTELY WILL SUPPORT THEM AT THIS TIME. THE GOAL HERE IS JUST IMPROVE PLAYABILITY. HE WOULD ADD A BUMPER UNTIL FIVE BEHIND THE GREEN. AT WHOLE SIX ON THE RIGHT SIDE OF THE LANDING AREA IS ABOUT 2000 FT. TOTAL. 1000 FT. AND WE WORK WITH THE COMING THAT WILL HELP US WITH THAT DESIGN, TODD CLARK. SOME OF YOU WILL REMEMBER THAT NAME WHEN WE REDID ALL THE BUMPERS ON THE COURSE. AND WE HAVE RECEIVED NOTICE FROM AMERICAN GOLF. CARL COLLINS WITH AMERICAN GOLF W TO THAT THEY WOULD SUPPORT THE PROJECT. THEY ARE EXCITED FOR THIS ADDITION. IN ADDITION THE LANDSCAPE AT THE FRONT OF THE CLUBHOUSE. AND REALLY IN EARLY COUNCIL CONVERSATIONS MONEY WAS ALLOCATED. THESE ARE THE TYPE OF PROJECTS THIS MONEY WAS GOING TO BE USED FOR. WE ARE IMPROVING THE AESTHETICS OF THE COURSE. RIGHT NOW THIS IS JUST A GOOGLE MAP SHOT SO YOU CAN SEE IT IS THERE THERE ARE BUSHES. BUT THERE ARE THINGS WE CAN DO THERE THAT WILL BE TRULY DROUGHT RESISTANT. AND LOW MAINTENANCE. AND LOW MAINTENANCE. THEY WOULD BE MAINTAIN BUT THEY WOULD ALSO PROVIDE A SIGNIFICANT AMOUNT OF CURB APPEAL TO THAT CLUBHOUSE. WHEN YOU DRIVE UP YET NEW STRIPING NEW SITES. AND NOW YOU HAVE NEW LANDSCAPE OF THAT THE FRONT AND AT THE ENTRANCE TO THE CLUB AS WELL . THE FUNDING FOR THE PROJCT WILL BE OUT OF THE GOLF FUND THE CURRENT BALANCE IS 102107. THE PROJECT COST TO THE CITY IS ACTUALLY 23950. THE TOTAL IS 33950 AND LARRY BLIP WILL MAKE IT 13,000 CASH DONATION TO THE BUMPER PROJECT. SO THAT REDUCES OUR COST BUT HE IS VERY PASSIONATE ABOUT THIS BUT HE IS NOT HERE IS OUT OF PROBABLY THE COUNTRY BUT I WILL SPEAK TO THEM AND TELL YOU IS PASSIONATE ABOUT THESE HUNGERS. AS PASSIONATE AS HE IS ABOUT TREES IS PASSIONATE ABOUT THESE TWO BUNKERS. AND ALSO THE LANDSCAPE. AND WE WILL HAVE THE REMAINING MONEY WHICH WILL ONLY BE $8,000 IN THE ACCOUNT. THAT WE CAN DO MISCELLANEOUS PROJECTS OR SOMETHING SMALL COMES UP. AND HAPPY TO ANSWER ANY QUESTIONS BRETT IS HAPPY TO ANSWER ANY QUESTIONS. >> WE ARE NOT ASKING FOR ANY OF YOUR MONEY HERE. IN FACT THERE WILL BE MONEY LEFT OVER? >> YES AND NO THE MONEY IS ALREADY BUDGETED TO THE GOLF CLUB NOT ASKING FOR ADDITIONAL FUNDING FOR THIS MONEY IS ALLOCATED AS A PROJECT. LARRY IS CONTRIBUTING TO ENSURE WE DO NOT HAVE TO ASK FOR MORE MONEY. >> IT WOULD HAVE BEEN A LITTLE BIT MORE WITHOUT HIS CONTRIBUTION. >> HE HAS A TAN. >> 7NEWS I WANT TO SHARE THE GOLF COURSE(7NEWS) I WANT TO SH GOLF COURSEI I WANT TO SHARE TH COURSE I WANT TO SHARE THE GOLF COURSE( I WANT TO SHARE THE GOL COURSEI I WANT TO SHARE THE GOL COURSENA I WANT TO SHARE THE GOF COURSEU I WANT TO SHARE THE GOLF COURSEDB I WANT TO SHARE T GOLF COURSE I WANT TO SHARE THE GOLF COURSEI I WANT TO SHARE TH GOLF B I WANT TO SHARE THE GOLF L I WANT TO SHARE THE GOLF E I WANT TO SHARE THE GOLF COURSE) I WANT TO SHAR THE GOLF COURSE WOULD LIKE IT TO BE ALL OR NOTHING. THEY WOULD LIKE BOTH DONE OR ALL OF THEM THEN THERE'S A BENEFIT TO THE ADVISORY BOARD ABOUT THE BUMPERS THAN THEY REALLY WANT THE BUNKERS THE BENEFIT TO THE LADSCAPING AMERICAN GOLF. BUT COUNCIL IS TO MAKE THAT DECISION BUT IT WOULD BE UNFAIR IF I DID NOT SAY THAT. [01:10:07] >> ARE THERE OTHER THINGS THAT NEED TO BE DONE? >> THERE ARE A LOT OF THINGS. THERE'S LIST IS VERY INCLUSIVE. I MEAN THERE IS A TON OF STUFF WE WOULD LOVE TO DO. MOST OF THOSE THINGS ARE SIGNIFICANTLY MORE EXPENSIVE THAN THIS PROJECT BUT THE BUMPER PROJECT IS A GREAT PROJECT BECAUSE LARRY IS CONTRIBUTING A LARGE PORTION OF THE COST. >> AND THE GOLF ADVISORY BOARD THESE OF THEIR RECOMMENDATION? >> 100 PERCENT. AND WHAT THEY DO JUST SO YOU KNOW THOSE OF YOU NOT FAMILIAR WITH THE BOARD THEY MAKE A RECOMMENDATION. AND SHE BRINGS IT TO COUNCIL. >> IT IS COMING FROM THE BOARD. I THINK IT INCREASES LIABILITY IT IS IMPORTANT FOR THE COURSE. I AM GOOD WITH IT. >> THE BUMPERS LOOK AMAZING RIGHT NOW. >> WHO THINKS BUNKERS IMPROVE THE VIABILITY? NOT ME. >> I DO NOT LIKE THAT BUNKER ON NUMBER SIX. >> I THINK IT IS A GREAT IDEA. >> I WILL SAY I MANAGED TO MAKE IT AS WELL. THERE'S A LONG LIST OF PROJECTS. THIS IS A DROP IN THE BUCKET TO GET THIS COURSE UP TO THE LEVEL TO THE SAPPHIRE BAY AREA TO SCHEDULE A TOURNAMENT. THERE ARE SOME AMATEUR EVENTS TAKING PLACE IN THE COURSE THIS YEAR. THAT SPREAD OUR RECOMMENDATION SOME. AND WORKING HARD TO DETAIL OUT THE COURSE TO MAKE IT NICE. IT IS STILL, WHERE IT IS TODAY IS NOT WHERE IT IS WHEN IT OPENED. IN TERMS OF OVERALL COURSE QUALITY. COGNIZANT OF THE EXPENSE INVOLVED. AS ANGIE MENTIONED 27-YEAR-OLD INFRASTRUCTURE. WE HAVE ISSUES WITH DRAINAGE. >> IRRIGATION. >> THE MOST PRICKLY HEADS. >> WE HAVE ALMOST 2000 SPRINKLER HEADS. >> IT IS A DIFFERENT KIND OF SYSTEM. >> THE LATERAL LINES. >> FRANKLY FROM WHAT I AM SEEING FROM THE VIABILITY OF THE COURSE ADJUSTMENTS NEED TO BE MAKE THAT THE OFFERING PASSWORD IS ATTENDED. WHICH IS A HIGH FEE COURSE IT IS NOT THERE NOW. AND QUITE A BIT OF MONEY. THIS IS GOOD VIABILITY A GOOD COM COMPROMISE. THERE'S ALWAYS GOLF ADVISORY BOARD BETWEEN FIXING THINGS AND FIXING GOLF THINGS. EVEN THOUGH THE LAND ON THE TRAP ON NUMBER SIX. >> AT LEAST IT IS A NICE VIEW AND NICE SAND. >> ANGIE: THERE WAS A VOLUME FOR THE GREEN. WE PARTNERED WITH AMERICAN GOLF TO REDO THE ENTIRE BUNKER SYSTEM. WE REMOVED SOME BUNKERS AND THIS WILL ADD THIS TO THE COURSE. A COUPLE GOT MOVED OUT NOW IS THE RIGHT TIME. BUNKERS LOOK BETTER THAN THEY HAVE EVER SINCE THE REDO. NOW EVEN SANDY CAN COMPROMISE THAT NOW IS A GOOD TIME. >> I WOULD ADD BUMPERS BEING ADDED LOWER THE MAINTENANCE VARIETY. A LOT OF COURSES WENT IN WITH BUNKERS AND STEEP SLOPES. THESE ARE MORE OF A HANDSHAKE. >> ANGIE: THESE WERE REDESIGNED WITH THE EXISTING BUDGET. >> BRIAN IS GREAT. DECISIONS TO MAKE. THAT NEED TO BE ADDRESSED WITH THE GOLF COURSE. THAT ARE VERY MUCH THE RESPONSIBILITY OF THE CITY TO PARTNER IN WITH OUR PARTNERS OVER THERE. YOU ALL KNOW I HAVE ALWAYS FOUGHT HARD FOR THE GOLF COURSE TO BE THE TOP PRIORITY FOR THIS COUNCIL AND CITY MANAGEMENT. AND FOUGHT REALLY HARD FOR THIS FUNDING AND I HOPE YOU CONTINUE TO PUT MORE FUNDING TOWARDS CAPITAL IMPROVEMENT PROJECTS OUT THERE. I WOULD SAY I USUALLY ON HAND AND FOOT WITH MY BOARDS AND I DID NOT AGREE AT ALL WITH THIS DECISION. AND I THINK THAT IS WHY LARRY PUT 14,000 TOWARDS IT, 100 PERCENT THAT IS WHY HE PUT 14,000 TOWARDS IT IN TO BE HONEST TO YOU AMERICAN GOLF WAS NOT ON BOARD I WOULD FIGHT HARDER. AMERICAN GOLF HAS COME AROUND. WHEN WE APPROVED THIS 100,000 A COUPLE YEARS AGO IN THE BUDGET IT WAS TO MAKE IMPROVEMENTS TO THINKS IT IS THE CITY RESPONSIBLE IN TERMS OF THE ACCESS. WE WANT AMERICAN GOLF TO MANAGE AND MAINTAIN THE BEST [01:15:04] GOLF COURSE IT CAN DO. IF THERE ARE IMPROVEMENTS THAT NEED TO BE MADE TO LANDSCAPING TO BUILDINGS TWO THINGS OWNED BY THE CITY OF ROWLETT. WE NEED TO PUT DOLLARS TOWARDS IT. AND IF THOSE DOLLARS NEED TO GO TOWARD THAT ASSET. NOT TO THE PLAYABILITY OF THE COURSE FOR THAT WAS DONE THROUGH THE CIP THE GOLF ADVISORY BOARD HAD A LOT OF CHANCE FOR INPUT ON THE GREENS. AS MUCH TO LARRY'S CHAGRIN AND IF HE WAS HERE HE WOULD TALK ABOUT HOW MUCH BUNKER SPACE WE LOST AND WE DID LOSE A LOT OF BUNKERS BUT IT WAS A COURSE DESIGNED 20 YEARS AGO FOR A TECHNOLOGY 20 YEARS OLD. AND THIS WAS BRINGING IT UP TO SEE WHAT TODAY'S TECHNOLOGY IMPROVEMENTS. AND AS A PARTING GIFT TO LARRY I WILL PROBABLY VOTE FOR IT. AND I HAVE SAID THIS SENTIMENT TO THE GOLF B BOARD. AS MANY TIMES AS THIS HAS COME UP THAT IS NOT WITH THE INTENT OF THIS MONEY WAS FORFEITED WAS MAKE IMPROVEMENTS ON THE GOLF COURSE. IT WAS TO MAKE IMPROVEMENTS TO INFRASTRUCTURE WITHIN THE GOLF COURSE. THAT THE CITY AT THE END OF THE DAY OWNS AND MAINTAINS. AND SO IF AMERICAN GOLF WERE TO WALK AWAY TOMORROW WHAT DO WE OWN OUT THERE? WHAT DO WE NEED TO MAKE IMPROVEMENTS ON SO WE CAN HAVE A FUNCTIONAL GOLF COURSE? THAT IS WHAT THE 100,000 WAS FOUR. THEY ALK AWAY TOMOROW WE HAVE TWO NEW BUNKERS WE NEED TO MAINTAIN. SO I APPRECIATE EVERYTHING LARRY HAS DONE FOR THIS GOLF COURSE I APPRECIATE EVERYTHING ARE GOLF ADVISORY BOARD DOES. BUT I AM DEFINITELY NOT IN FAVOR. WAS NOT IN FAVOR:THE SPIRIT AMERICAN GOLF WAS NOT FOR A LONG TIME. WE ARE IN THE PROCESS OF BUILDING A RELATIONSHIP WITH THEM. ALWAYS APPRECIATIVE OF WHAT LARRY DOES FOR US AND FOR THIS BOARD. AT THE END OF THE DAY I WILL PROBABLY VOTE FOR IT. BUT I CAUTION YOU BECAUSE ADDITIONAL MONEY AND ADDITIONAL PROJECTS WILL COME FORWARD. JUST HISTORICAL PIECE OF IT THERE TO REMEMBER WE HAD THESE BIG INFRASTRUCTURE ISSUES THAT NEED TO BE TAKEN CARE OF OUT THERE. AND THAT IS WHAT THAT MONEY WAS EARMARKED FOR PUT BEFORE THAT MONEY WAS PUT OUT. WE EARMARKED THIS MONEY, THAT PARKING LOT WAS DANGEROUS. THERE WERE NO LIGHTS IN IT ALL THE LIGHTS WERE B BROKEN. THE DRIVE-BY APPEAL OF THAT GOLF COURSE DOES NOT MATCH THE WATERVIEW NEIGHBORHOOD. AND THERE IS A LOT OF MONEY IN THE HOA, THE RESIDENCE OF THE HOA PAID TO KEEP THAT NEIGHBORHOOD LOOKING THE WAY IT IS. IF WE HAD NOT DONE OUR JOB TO KEEP THAT UP. AND THAT IS WHY THIS MONEY WAS ALLOCATED. NOT TO ADD BUNKERS TO A GOLF COURSE. THAT THEY HAD AMPLE TIME TO FIGHT FOR IN THE PREVIOUS COUNCIL APPROVED IN TERMS OF THE CIP WHEN THAT BUNKER WAS APPROPRIATE AND NOT SAYING ANYTHING TO YOU ALL AND NOT ALREADY SAID AND GREG CAN ATTEST I SAID AT THE GOLF ADVISORY BOARD. THEY KNOW EXACTLY WHERE MY SENTIMENT IS ON THIS. BUT AT THE END OF THE DAY THE GOVERNING BODY MADE THESE RECOMMENDATIONS AND THAT IS WHAT IS BEFORE US. AND WE WILL COME BACK AT A FUTURE. I WANT YOU TO HAVE THE FULL CONTEXT. IN TERMS OF WHAT THAT MONEY WAS FOR. AGAIN, I WILL STRESS AND STRESS UNTIL MY LAST DAY YOU GOT TO BE PAYING ATTENTION TO WHAT IS GOING ON OUT THERE BECAUSE THERE ARE MAJOR ISSUES THAT NEED TO BE ADDRESSED. THAT WILL BE COMING UP IN FUTURE CIP YEARS WE WILL HAVE TO WORK WITH PARTNERS AND AMERICAN GOLF TO ADDRESS. TO MAKE SURE THAT STAYS A VIABLE GOLF COURSE. THOSE ARE MY TWO CENTS. >> AN EMAIL WE GOT EARLIER T TODAY. FROM WENDY SHE TALKED A LITTLE AND I KNOW SHE IS NOT HERE WE TALKED ABOUT SHE MENTIONED THERE WAS AN INTENT TO FUND 25,000 ANNUALLY FOR IMPROVEMENTS. I THINK INTO THIS TYPE OF FUND. HIS THAT THE INTENT? IS THE INTENT ONGOING? >> WHAT COUNCIL DECIDED LAST YEAR WE NOT TRADITIONALLY F FUNDED, I GUESS THE BEST WAY. AND SO A COUPLE YEARS AGO WE DID A LONG RANGE CAPITAL PLAN WHERE WE OUTLINED EVERY BIT OF CAPITAL INFRASTRUCTURE THAT IS ON THE FORCE. AND THE GOAL WAS PUT MONEY TOWARDS THAT. YOU WILL SEE NUMBER ONE ON THEIR LIST. SORRY, IS TO CONTINUE FUNDING THOSE BEEN 25,000 IS A TINY DENT AND HAVING TO REPLACE AN IRRIGATION SYSTEM THAT COST 1.5 MILLION OR 2 BILLIO$2 BILLION. WE WOULD LOT MORE INTO THAT. LAST YEAR WITH [01:20:03] THE AVAILABILITY TO DO 25,000. THAT WAS HUGE AS WE BUILT THAT. THAT MONEY IS NOT INTENDED TO BE SPENT ON THESE TYPES OF PR PROJECTS. BUT MORE THE BIG INFRASTRUCTURE PROBLEMS BUT IF WE HAD A HUGE DRAINAGE ISSUE. AN ISSUE WITH LINES COLLAPSING IT IS TEXAS OIL IT IS WHAT IT IS BEEN SOME OF THESE WE CAN FIX A LITTLE AT A TIME. BUT YOU ARE LOOKING IF YOU HAVE TO REPLACE AN ENTIRE IRRIGATION SYSTEM AT 1.2 MILLION IT TAKES A LOT TO GET THERE. >> AND THOSE WILL BE SOME OF THE QUESTIONS THE BOARD IS WORKING ON NOW. WHAT SOME OF THOSE RATE COSTS ARE. THERE ARE PROBLEMS WITH PUMPS. THERE ARE PROBLEMS WITH THE IRRIGATION. LOOKING AT WHAT A TRUE COST WOULD BE TO DO THAT. IT DOES NOT MEAN YOU HAVE TO DO IT ALL AT ONCE. HIS IQ MAY BE DO THAT OVER FIVE YEARS SO YOU DON'T HAVE TO CIP IT OUT. IT WOULD REQUIRE 100,000 A YEAR TO GO TOWARDS IT WITH MONEY FROM AMERICAN GOLF AS WELL. THERE ARE DRAINAGE ISSUES OUT THERE. YOU BEEN HERE LONG ENOUGH YOU GOTTEN AN EMAIL FROM A RESIDENT IN WATERVIEW WHO HAVE WATER ISSUES BECAUSE LINES ARE COLLAPSING BUT THEY WERE NOT MADE CORRECTLY WHEN THE GOLF WAS CREATED. IT IS FLOODING INTO PEOPLE'S YARDS. THOSE ARE BIG TICKET ITEMS THAT WILL HAVE TO BE FUNDED. AGAIN, NOT ALL BY THE CITY. BUT THAT IS OUR INFRASTRUCTURE THAT WILL HAVE TO BE IN PARTNERSHIP WE WILL HAVE TO PUT SOME MONEY INTO IT. THEY WILL HAVE TO PUT MONEY INTO IT. THEY WILL HAVE TO BE A STRATEGY THE CIP YOU HAVE TO DO THAT OVER TIME. ALLOCATE BUDGET DOLLARS TO IT. AND THERE HAVE TO BE ONGOING THINGS IN TERMS OF ADDITIONAL IMPROVEMENTS THAT HAVE TO BE MADE AT A RESTAURANT. WE DID HIGH-LEVEL STUFF THERE ARE THINGS THAT NEED TO BE DONE OUT THERE. THAT WILL REQUIRE MONEY. QUESTION YOU WILL HAVE TO ANSWER. >> I HEARD WHAT MATT SAID AND I CAN'T HELP BUT THINK WHAT WE HAVE GOT IS A HOUSE WITH FOUNDATION PROBLEMS AND IT NEEDS A NEW ROOF. WE DECIDED TO PUT A SWIMMING POOL TO SOLVE THOSE ISSUES. IF WE HAVE ALL THESE INFRASTRUCTURE PROBLEMS WITH THE GOLF COURSE ITSELF. BUT WHAT IS 26,000 GOING TO DO? >> THESE ISSUES SOUND LIKE CIP ITEMS TO ME. THEY ARE SUCH EXPENSIVE PROJECTS THERE IS NO WAY THE CITY COULD HAVE AFFORDED IT IN ANY FISCAL YEAR. I MEAN MAYBE IF WE PUT HAVE A MILLION A YEAR WHICH I NOT SUGGESTING THAT. BUT HALF A MILLION MAYBE YOU COULD MAKE SOME GOOD PROGRESS ON THAT. WE ARE NOT EVEN PROPOSING TO DO THAT. THAT IS WHY I THINK THESE BIG ITEMS PUT THE SAME WAY WE DO WITH HOW WE SEPARATE OUR CAPITAL PROJECTS AND GENERAL FUND DOLLARS FOR INFRASTRUCTURE. WE CAN ACCOMPLISH THE SMALL THINGS WITH LITTLE DOLLARS. BUT THE BIG STUFF WE NO WE CAN'T AFFORD WITH CASH ON HAND WILL HAVE TO GO TO THE CIP. AND I THINK THAT IS THE STRATEGY HERE. THE BOARD NEEDS TO DECIDE WHAT ARE THEY GOING TO RECOMMEND TO GO IN THE 2024 BOND ELECTION TO REPAIR? AND IS IT IRRIGATION OR DRAINAGE AND/OR BOTH? >> OR SOME COMBINATION. >> AND ACCOMPLISH IT THAT WAY. THINKING WE WILL DO ANYTHING WITH THESE BIG ITEMS BASED ON PUTTING 25,000 A YEAR INTO THE FUND. IT IS JUST NOT REALISTIC IT WILL NOT HAPPEN THAT WAY. >> MAYOR I THINK YOU ARE RIGHT. >> BLAKE MARGOLIS, MAYOR: THANK YOU. >> LIKE CASH CIP FUNDS THERE NEEDS TO BE SOME ANNUAL ALLOTMENT THAT CAN TAKE CARE A LOT OF THESE SMALLER PROJECTS. THAT ARE JUST ONGOING YOU KNOW MAY BE BUILT UP TO IT. SOME OF THOSE BIGGER PROJECTS. LIKE WHEN WE FIXED ALL THE DRAINS WE REPLACED ALL THOSE DRAINS I WAS A ONE MILLION-DOLLAR PROJECT. THERE WAS A HUGE RETAINING WALL. THAT IS A HUGE PROJECT. THAT WAS MAJOR CIP. >> I HAVE A QUESTION IN TERMS OF THE FUNDING. IN TERMS OF THE AGREEMENT WITH AMERICAN GOLF, THE AMENDED AGREEMENT WITH AMERICAN GOLF. AMERICAN GOLF IS TO PUT A CERTAIN AMOUNT OF THE REVENUE TO A CAPITAL IMPROVEMENT FUND BUT I HAVE NOT HEARD ANYTHING ABOUT THAT AT ALL EVER IN TERMS OF WHAT THAT IS OR WHAT AMOUNT THAT MIGHT REPRESENT. >> I HAD NOT SEEN THE MOST RECENT FINANCIAL STATEMENT BUT THEY HAVE NOT BEEN MAKING A PROFIT. >> THEY ARE REQUIRED TO DO IT BASED ON GROSS REVENUE. BUT I CAN TELL YOU THAT WHEN WE [01:25:02] AMENDED THE CONTRACT THEY PUT THAT IN BED THAT WAS NOT IN THE ORIGINAL AGREEMENT. >> IT WAS IN THE ORIGINAL AGREEMENT BUT CHANGED TO BE A FIXED AMOUNT. >> THE POINT IS IT WAS GOING TO COVER THE CART PATH REPLACEMENT OVER A PERIOD OF TIME. BUT WE ALWAYS RECOGNIZE IT IS NOT ENOUGH MONEY TO DO ALL THE THINGS. WHAT THIS CONVERSATION WE HAD WITH THE PREVIOUS COUNCIL WAS ABOUT WAS HOW DO WE ADDRESS THE THINGS WE HAVE SKIN IN THE GAME THAT HAVE VULNERABILITIES TO? OBVIOUSLY IF THE CLUBHOUSE RUNS DOWN THAT IS AN INJURED ITEM WE HAVE. SO WE REBUILT IT WE HAVE INSURANCE FOR THAT. AND AREN'T WE GLAD WE HAVE INSURANCE BUT FOR SOME OF THESE BIGGER PROJECTS THERE IS SOME EVIDENCE OF PARTNERSHIP AND I WILL TELL YOU THAT I WILL BANG MY HEAD AGAINST THE WALL FOUND ON THE TABLE ON THE THINGS I CONSIDER TO TRULY BE MAINTENANCE ITEMS. BECAUSE THE IS CLEARLY IN THE CONTRACT. BUT AGAIN AS I HAVE HEARD FROM COUNCIL, AND STAFF, AND THE GOLF ADVISORY BOARD. MAYBE THERE IS TIME WHEN SWEETENING THE POT GETS THESE THINGS DONE SO WE HAVE BETTER APPEAL. WE HAVE BETTER PLAYABILITY. WE HAVE SOME OF THESE OTHER THINGS. I THINK MATT IS ABSOLUTELY RIGHT. LONG-TERM WE HAVE TO HAVE A FUNDING STRATEGY TO HELP THE GOLF COURSE STAY VIABLE. AND THAT IS THE CONTRACT STUFF. BUT WE HAVE MADE A LOT OF PROGRESS ON THIS IN THE LAST FIVE YEARS. AND FOR THE FIRST TIME IN MAYBE A LONG TIME AMERICAN GOLF WANTS TO PARTNER WITH US AS MUCH AS WE WANT TO PARTNER WITH THEM. THESE ARE STRATEGIC CONVERSATIONS. WE WILL NOT SOLVE THEM ALL TONIGHT. BUT WHEN WE SAY IS THIS 23,000 GOING TO BREAK THE PIGGY BANK? PROBABLY NOT. THERE IS AN AMOUNT WE SHOULD PROBABLY BE SETTING ASIDE ON AN ANNUAL BASIS. YOU KNOW, I DON'T KNOW WHAT THAT NUMBER IS BUT WE PROBABLY SHOULD BE AND WE SHOULD PLAN FOR IT. >> I LOVE THE WORKING RELATIONSHIP I AM SEEING WITH THE GOLF ADVISORY BOARD. I KNOW ONE OF THE CHALLENGES OUR LOCAL MANAGEMENT HAS IF THEY ARE THE LOCAL MANAGEMENT AND THE REST OF THE CORPORATION IS IN CAL CALIFORNIA. THIS IS THE LAST TEXAS GOLF COURSE MANAGED BY AMERICAN GOLF COURSE. THEY HAVE SOME IN NEW YORK. >> I WOULD LIKE TO SEE WHERE THAT FUND IS IT WAS ESTABLISHED FOR THIS PURPOSE. >> ANGIE: I TELL YOU THEY HAVE DONE LIGHTING THEY HAVE REDONE THE LIGHTING IN THE CLUBHOUSE. 400,000 WORTH OF COURT REPAIR. >> MINE IS THE REPORTING ASPECT IF WE ARE A PARTNERSHIP AND CLEAR WHAT WE ARE FUNDING. >> THAT IS A WHOLE OTHER CONVERSATION. >> ANGIE WE HAVE A TIMELINE OF UTILIZING WHATEVER FUNDS MIGHT REMAIN IN THIS IMPROVEMENT FUND ACCOUNT? >> ANGIE: WE DO NOT THEY ARE DEDICATED TO THIS FUND TO BE SENT OUT FOR THESE TYPES OF PROJECTS. >> OKAY. >> THERE ARE OTHER PROJECTS ON THE LIST BUT IF WE DO THIS WE WILL HAVE A THOUSAND LEFT UNLESS WE REPLENISH IT. >> BLAKE MARGOLIS, MAYOR: WHAT OTHER BOXES CAN WE TAKE? >> MY RECOMMENDATION TO THE BOARD IS GO BACK AND GIVE US A RECOMMENDATION FOR ALL THE M MONEY. BUT DID NOT WIN THAT ARGUMENT THEY WANT TO SEE THESE BUNKERS BUILT. >> THEY WANT TO SEE THESE BUNKERS. >> ANGIE: THIS IS MY SECOND TIME SITTING IN FRONT OF COUNCIL. >> A BIG CHANGE NOW NOW WE HAVE THE BUY-IN OF AMERICAN GOLF THAT IS A DECIDING FACTOR. >> THAT IS WHY WE BROUGHT IT BACK. >> CIRCLE THE MOON WE ARE BACK HERE FOR CONSENSUS. >> ANGIE: THAT IS ALL I NEED. >> BLAKE MARGOLIS, MAYOR: TO MOVE FORWARD WITH THE BUNKER AND LANDSCAPE PROJECT. I SAY YES. >> YES. >> YES. >> WE SHOULD PUT A SIGN ON THE BUNKER THAT SAYS LARRY'S PLACE. QUICK NOW I WILL TALK. >> WE ALL KNOW THEY GOLF COURSE IS NOT A PRIORITY OF MINE. AND I CAN'T TWITCH WINDOWS AND MAKE IT GO AWAY. GIVEN WHAT THIS AGENDA ITEM IS REALLY ABOUT WHICH IS THESE TWO PARTICULAR PROJECTS. AND GIVEN THAT WE GET 13,000 FROM LARRY TO HELP WITH THESE PROJECTS. EVEN THOUGH I AGREE [01:30:03] WITH MATT AND JEFF I WOULD LIKE TO SEE MONEY SPENT ONCE THE MONEY IS ALLOCATED FOR. I ALSO AGREE WITH BLAKE. THAT AMOUNT OF MONEY WILL NOT MAKE A DIFFERENCE. SO YES, WOULD LIKE TO MOVE FORWARD. >> BEGRUDGINGLY. >> I WILL TEXT LARRY ALTHOUGH OUT OF THE COUNTRY. WHICH YOU ALL KNOW HOW THIS WORKS WE CONTACT WITH AMERICAN GOLF TO DO THESE PROJECTS THEY WILL CONTRACT WITH WOODWARD GOLF THEY WOULD GET THEM INSTALLED AND BRAD WILL WORK CLOSELY WITH THEM. >> WE DON'T WANT LARRY'S PICTURE AT THE BOTTOM. >> ANGIE: THANK YOU, EVERYBODY, APPRECIATE IT. >> HE MAY HAVE TIME TO DO THE OTHER EXECUTIVE SESSION AND [4. DISCUSS CONSENT AGENDA ITEMS] DOCKET OUT. >> BEFORE WE GO THERE THERE ARE A FEW THINGS THERE ARE TWO ITEMS THAT NEED TO BE PULLED. ITEM 7B REGARDING RENTAL HOUSING. THAT IS JUST PUBLIC CAN SEE THE PRESENTATION READ THERE HAS BEEN A RECENT INCIDENT THAT LED TO QUESTIONS ABOUT OUR RENTAL - SHORT-TERM RENTAL HOUSING STANDARDS BUT IT IS A GOOD OPPORTUNITY TO EDUCATE ON WHAT THIS PROPOSED ORDINANCE IS. >> BLAKE MARGOLIS, MAYOR: AND ITEM 7E WANTING TO PULL THAT FROM THE AGENDA BUT IT AT A FUTURE MEETING TO BE DETERMINED. THERE HAS BEEN SOME RECENT DEVELOPMENT ON THIS ITEM. AND NEEDS TO BE DONE WITH STAFF TO MAKE THIS RIGHT FOR - BEFORE WE FORMALLY ADOPT THE EXISTENCE OF THE LAKESHORE ADVISORY GROUP. NOT PREPARED TO HAVE THIS ITEM VOTED ON TONIGHT. BUT SUGGESTING WE MOVE THAT TO A FUTURE MEETING TO BE DETERMINED. ARE YOU ALL GOOD WITH THAT? >> I WILL TAKE A MOTION. >> UNLESS YOU WANT TO CHALLENGE IT. >> BLAKE MARGOLIS, MAYOR: NO, YOU ARE NOT CHALLENGING IT. AND ITEM 7H I JUST HAVE A QUESTION IT IS THE INTERSECTION IMPROVEMENTS AROUND THE DALROCK ROAD AND STATE HIGHWAY 66 INTERSECTION. WE ARE GETTING 2 MILLION IN SAVINGS FROM THE SEWER? IS THAT SAVINGS? >> THAT IS NOT REALLY SAVINGS THAT IS MONEY ACCOUNTED FOR PHASE 2 PRTWO PROJECT. >> BLAKE MARGOLIS, MAYOR: WHY ARE WE RECOMMENDING TO PULL MONEY FROM THE PROJECT? >> BECAUSE THE SEWER PORTION OF THIS RELOCATION PROJECT WAS ORIGINALLY OUT OF THAT BASE PROJECT. >> IT IS PART OF THAT PROJECT BUT NOW BEING DONE AS A SEPARATE PROJECT. IN ADVANCE OF THE IMPROVEMENTS. >> BLAKE MARGOLIS, MAYOR: THIS WILL NOT MAKE IT SO WE CANNOT PAY FOR THE 66 E. SEWER MAIN PROJECT? RIGHT? >> NOT EXACTLY, NO. THAT SEWER MAIN PROJECT DOES HAVE SOME FUDING NEEDS STILL. BUT THIS PROJECT AND UTILITY RELOCATION PROJECT NEEDS TO BE DONE AS PART OF THE EAST - 66 E. PHASE 2 PROJECT. SO WE ARE DOING A PART OF THAT OTHER PROJECT, THE LARGER PROJECT WITH THIS PR PROJECT. >> WE ARE RECOMMENDING - JUST TRYING TO UNDERSTAND BUT WE ARE RECOMMENDING - I DON'T HAVE IT IN FRONT OF ME. THANK YOU, THAT IS WHAT I NEED. $686,000 FROM OVER 2 MILLION FOR THE 66 E. SEWER LINE. AND THAT IS REMAINING AMOUNT 1.3 MILLION. WE ARE DEFUNDING A PROJECT THAT NEEDS MORE FUNDING? >> IF IT WERE ALL ONE SINGLE PROJECT IT WOULD STILL NEED MORE FUNDING. BUT WE NEED TO DO THIS FOR SEVERAL REASONS BUT ONE, IT IS NEEDED AS A CAPITAL IMPROVEMENT PROJECT. TWO, WE ALSO NEED TO DO IT BECAUSE WE SIDE AT AFA. >> BLAKE MARGOLIS, MAYOR: CAN WE NOT ALLOCATE ACCESS RESERVES FROM THE GENERAL FUND INSTEAD OF HAVING TO PULL FUNDING FROM A [01:35:10] PROJECT THAT NEEDS MORE FUNDING? SO WE DON'T SACRIFICE THAT PROJECT AS WELL? I JUST TRYING TO KEEP THE FUND HEALTHY TO THE POINT WE ARE NOT DEFUNDING THE PROJECT THAT NEEDS MORE FUNDING. >> ONE THING I PROJECT AND SAY IS EVEN IF WE DON'T TOUCH THIS HE STILL DOES NOT HAVE ENOUGH MONEY TO DO THAT WHOLE PROJECT. >> WE ARE STILL DEFUNDING IT $600,000. >> TO YOUR POINT AND TO THE CONVERSATION YOU WOULD HAVE THURSDAY NIGHT. WE COULD DEDICATE A PORTION OF THOSE FUNDS TO THAT. AND NOT PULL ADDITIONAL FUNDS FROM IT. >> THE 66 E. SEWER LINE NEEDS TO BE DONE, PERIOD. IF WE ARE MAKING IT DIFFICULT TO ACCOMPLISH THAT GOAL. AND PUTTING IT INTO ANOTHER PROJECT. I WOULD RATHER UTILIZE EXCESS RESERVES. >> MAYBE THIS SUGGESTION. FIRST AND FOREMOST IS IMPORTANT TO MOVE FORWARD WITH THIS PROJECT. >> BLAKE MARGOLIS, MAYOR: ABSOLUTELY. WHAT YOU WOULD NOT BE APPROVING TONIGHT A BUDGET AMENDMENT WHERE WE ARE ONLY INDICATING WHERE IT COULD COME FROM. WE CAN WORK ON THAT AND WHEN WE HAVE OUR CONVERSATION ON THE CIP BALANCES THAT IS WHEN YOU CAN MAKE A DEFINITIVE DECISION ON WHERE YOU WANT THOSE FUNDS TO GO TO. >> FOR TONIGHT SAY APPROVE THE ITEM. THAT WAY YOU HAVE A PATH. BUT STILL MAKE A DECISION ON THURSDAY ABOUT WHAT TO DO WITH THE EXCESS RESERVES, IS THAT WHAT I AM HEARING? >> WE ARE HAVING A CONVERSATION THURSDAY. AND ADDRESS ALL OF THE CIP. >> YES. >> JUST SO THE COUNCIL UNDERSTANDS AS LONG AS THE MONEY IS AVAILABLE FOR THE POOL WE CAN SIGN THE CONTRACT BUT ANYTIME YOU WILL HEAR THE ATTORNEY SAY YOU CANNOT LET THE ATTORNEY UNLESS THERE ARE FUNDS TO PAY FOR IT. AND DETERMINE WHAT THOSE FUNDS COME FROM IN THE BUDGET. >>. >> BLAKE MARGOLIS, MAYOR: THANK YOU FOR THAT CLARIFICATION. JUST FOR TONIGHT WE WILL APPROVE THAT ITEM. BUT STILL HAVE DISCUSSION ON STRATEGY WITH THE FUNDING MECHANISM. >> IT LOOKS T >> IT LOOKS T7 >> IT LOOKS TC >> IT LOOKS T >> IT LOOKS TO ME LIKE ITEM 7C IS RELATED 7B, OR PULL 7B TO FOR CONSIDERATION. IN OUR NORMAL COURSE OF EVENTS WOULD BE APPROVING CONSENT AGENDA APPROVING THE FEES. BEFORE APPROVING A RENTAL AGREEMENT WE NEED TO PULL 7C AND CONSIDER 7B AND 7C TOGETHER. >> BLAKE MARGOLIS, MAYOR: THE POINT OF PULLING 7B, WAS TO THE ORDINANCE LANGUAGE NOT THE FUNDING. >> BUT WE WOULD BE IN A POSITION OF CHANGING FEES AS PART OF THAT ORDINANCE BEFORE WE APPROVE THE ORDINANCE. >> BLAKE MARGOLIS, MAYOR: THAT IS A GOOD POINT, GOOD CATCH, LET'S DO THAT. B AND C. . >> CONSIDERS THOSE TOGETHER. >> BLAKE MARGOLIS, MAYOR: ANY OTHERS YOU WISH TO PULL? NO? ALL RIGHTY, WHAT TIME IS IT? >> WE HAVE ALMOST AN HOUR [2. EXECUTIVE SESSION (Part 2 of 2)] MEETING. >> BLAKE MARGOLIS, MAYOR: WE WILL GO AHEAD AND MOVE TO ANOTHER EXECUTIVE SESSION ITEMS I WAS GOING TO BE AFTER OUR REGULAR MEETING WE HAVE ENOUGH BETWEEN THE REGULAR SESSION AND REGULAR MEETING. I WILL READ THAT ITEM INTO THE RECORD ITEM 2A. THE CITY COUNCIL SHALL CONVENE INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE, SEC. 551.071 (CONSULTATION WITH CITY ATTORNEY), TO CON * This transcript was compiled from uncorrected Closed Captioning.