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LET US GO AHEAD AND CALL THE MEETING TO ORDER. WELCOME TO THE PLANNING MEETING
[1. CALL TO ORDER]
OF TUESDAY, MARCH 28. IT IS 6:45 PM AND WE WILL CALL THE MEETING TO ORDER.AS AUTHORIZED BY SECTION 55.071 THE TEXAS GOVERNMENT CALLED THIS MEETING MAY BE CONVENIENT TO CLOSE EXECUTIVE SESSION FOR THE PURPOSES OF SEEKING CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY ON ANY AGENDA HEREIN. THE CITY OF ROULAC RESERVES THE RIGHT TO RECONVENE, RECESS OR REALIGN A REGULAR SESSION OR CALL AN EXECUTIVE SESSION OR ORDER OF BUSINESS AT ANY TIME PRIOR TO ADORNMENT. WE WILL TALK ABOUT PUBLIC INPUT IN A MOMENT. WE HAVE A QUORUM AND WE WILL CALL THE MEETING TO ORDER.
[2A. Receive a presentation regarding the 2023 May Facilities/Charter Election. (15 minutes)]
THE FIRST ITEMS OR THE SECOND ITEM IS THE WORK SESSION. WE WILL RECEIVE A PRESENTATION REGARDING THE 2023 MAY FACILITIES AND CHARTER ELECTION.COUBE LEAVING MY NAME IS ANGIE SMITH. ON THE CITY MANAGER HERE IN ROLLA. TONIGHT I'M GOING TO DO A VERY QUICK PRESENTATION RELATING TO THE BOND ELECTION, CHARTER ELECTION IN OUR GENERAL ELECTION WHICH WILL HAPPEN MAY OF THIS EAR. THIS IS THE ELECTION LECTION SCHEDULE.
EARLY VOTING STARTS APRIL 24 AND RUNS THROUGH MAY. THESE ARE THE LOCATIONS WHERE YOU CAN DO EARLY VOTING. YOU MUST REGISTER BY APRIL 6 IF YOU ARE NOT.
THESE ARE THE THREE PROPOSITIONS AND THE FACILITIES ELECTION.
PUBLIC SAFETY FACILITY WHICH IS SAFETY 53 DOLLARS. AN ANIMAL SHELTER WHICH IS A $.4 MILLION AND COMPLETING THE PARK WHICH IS 4 MILLION. HE WILL GO INTO A LITTLE BIT MORE DETAILS ABOUT THIS. COUNSEL SELECTED A COMMUNITY INVESTMENT ROGRAM TAX COURSE THAT WENT OUT TO OUR PUBLIC AND SURVEYED OUR PUBLIC TO HELP PRIORITIZE WHAT FACILITIES WERE MOST IMPORTANT TO OUR CITIZENS. THEY WERE ADAMANT ABOUT THE COMMITTEE AND MET FROM APRIL TO DECEMBER AND ATTENDED 30 EVENTS DURING THAT TIME TO ASK OUR RESIDENTS TO PRIORITIZE SIX FACILITIES. THE TOP TWO FACILITIES THAT GOT THE MOST SUPPORT WITH A PUBLIC SAFETY FACILITY IN THE ANIMAL SHELTER AND THAT'S HOW WE ENDED UP WITH TWO FACILITIES ON MATHE MAY ELECTION. THIS IS THE FUTURE LOCATION OF THESE TWO FACILITIES. IT IS AT THE CORNER OF MILLER HEIGHTS DRIVE AND YOU CAN SEE A BIG BLOWOUT THERE AND A SMALLER BLOWUP WITH THE ACTUAL LOCATION.
I SHOULD HAVE THE PHYSICAL LAYOUT OF THE TWO BUILDINGS THIS WEEK.
THIS PRESENTATION CHANGES EVERY TIME YOU SEE IT. IF YOU'RE WATCHING IN TWO WEEKS YOU'LL PROBABLY NOTICE IT'S DIFFERENT BECAUSE WE ARE TO THE PRESENTATION.
PPUBLIC SAFETY FACILITY WILL BE A COMBINATION OF OUR POLICE FACILITY, OUR FIRE AT MEN AND ARE MUNICIPAL COURTS. THE POLICE FACILITY AND MUNICIPAL COURTS ARE CURRENTLY LOCATED AT 4401 ROLLA ROAD. POLICE HAVE ADMINISTRATION, DETENTION AND IMPORT WITH EVIDENCE BUILDINGS. OUR COURTS HAS OFFICES, THE COURT ROOM, STORAGE FIRST POLICE FACILITY WE ORIGINALLY OCCUPIED IN 1994 WHEN WE HAD 39 SWORN OFFICERS.
TODAY WE HAVE HUNDRED AND FIVE SWORN OFFICERS AND 37 CIVILIAN EMPLOYEES.
WHILE OUR STAFF IS NEARLY TRIPLED THAT BUILDING SIZE HAS NOT TRIPLED AND THAT IS A HUGE ISSUE. FBI STATISTICS SHOW THE NATIONAL AVERAGE IS 2.4 OFFICERS FOR THOUSAND CITIZENS. RELATIVES CURRENTLY SITTING AT 1.5 OFFICERS.
THAT IS ONLY GOING TO GROW OVER THE NEXT SEVERAL YEARS AS THE COUNCIL HAS MADE A PRIORITY TO HIRE MORE AND MOR OFFICERS. WE HAD A 12 DOES NOT YEARS. IT'S LOCATED AT THE CORNER OF ROWLETT ROAD AND MAIN STREET. WHEN I STARTED THAT WAS OUR ADMIN OFFICE.
IT'S BEEN A LOT OF THINGS THROUGH THE YEARS. THEY CURRENTLY HAVE ABOUT 3500 FT.?. THE CURRENT SQUARE FOOTAGE IS 3700 AND COURTS IN THE PROPOSED
THAT BUILDING IS 9200. >> THE VIRGINAL LEADS ARE 17,900 THIS BUILDING WILL BE
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DONE IN 2025? >> YES. QUICK SO WE'RE FOUR YEARS AWAY
FROM THAT. >> ABSOLUTELY AND THIS IS VERY COMMON.
WE WENT AND BACK IN 20 FILE FOR STARTED THIS PROCESS WE PREDICTED A 2029 BUILDOUT.
THIS PUBLIC SAFETY FACILITY WAS RIGHT AT 89,000 FT.? TOTAL. TODAY'S DOLLARS IS $80 MILLION.
COUNSEL TOOK THE APPROACH OF LET'S BUILD IT WITH THE ABILITY TO EXPAND FACILITY IF NEEDED.
THAT'S ONE OF THE THINGS THAT THEY ARE WORKING ON NOW. UP, OUT, DOWN WHAT IS ELOQUENT? THAT'S WHY THEY DON'T HAVE THE SITE PLAN YET IS BECAUSE THEY PUT IT BACK IN.
WE WILL HAVE THE ABILITY TO EXPAND BOTH FACILITIES. POLICE, WHEN AND WHY THEY CURRENTLY HAVE AN ADEQUATE OFFICE SPACE AND WILL SHOW THE PICTURES.
THEY DON'T HAVE ENOUGH LOCKERS FOR OUR OFFICERS. THE BUILDING IS IN HORRIBLE CONDITION AND WE REALLY HAVE SOME STANDARD WORK AREAS FOR OUR COMMUNICATIONS APARTMENT WHICH I WILL ALSO SHOW YOU A PICTURE OF. COURTS JUDGMENT OF THE SAME.
IF YOU'VE EVER BEEN OVER TO THE POLICE STATION IS PROBABLY ABOUT 20 PARKING SPOUTS AND
THEY HAVE HUNDRED PEOPLE SHOW UP FOR JURY DUTY FOR EXAMPLE. >> PARKING ISSUES ARE HUGE ISSUE IN THE FIRE AT THEM AND THEY JUST REALLY HAVE AN ADEQUATE OFFICE AND MEETING SPACE. THE TWO ASSISTANT CHIEFS WITH FIRE MARSHALS AND INSPECTORS.
THEY DON'T HAVE ENOUGH RAM OR IN A PARKING SPACE AND THAT BUILDING HAS TRULY OUTGROWN.
THESE ARE SOME PICTURES OF OUR CURRENT FACILITY. THAT'S A RECORD OFFICE IN OUR WORKSPACE AND YOU CAN SEE HOW THEY KEPT PUTTING PEOPLE IN A STAFF GROUP.
AS A PICTURE OF OUR EVIDENCE BUILDING WHICH IS VERY SMALL FOR WHAT IT'S USED FOR.
OUR NUMBER ONE COMMUNICATION CENTER IS LITERALLY WHAT WE CALL ATTENTION.
THERE'S NO WINDOWS TO HAVE FIVE OR SIX PEOPLE CAN DO TO A VERY SMALL SPACE.
>> NO DISTRACTIONS. >> IS NOT A VERY GREAT WORK ENVIRONMENT EITHER SO IT TOOK A LOT OF BIG SPACE AND CRAMMED THREE PEOPLE INTO ONE OFFICE. ANIMAL SERVICES ARE CURRENTLY IN CODE RED. OUR FISCAL YEAR WHEN RELEASE PERCENTAGE AND AN SHELTER WAS 95%. IT'S NOT DESIGNATED AS A NO KILL SHELTER.
THEY DO EVERYTHING IN OUR POWER NOT TO HAVE TO PUT ANIMALS DOWN.
SINCE MARCH 2022 THEY HAVE BEEN IN CODE RED WHICH MEANS THEY HAVE HAD OVER 18 DOGS AT ANY GIVEN TIME. THE WAY THAT WE CAN SURVIVE WITH THE ANIMAL SHELTER WE HAD ON THE POPULATION WE HA IS THAT WE HAD GREAT VOLUNTEERS THAT HELP US FOSTER ANIMALS AND YOU CAN SEE THERE AT ITS PEAK IN 2022 WE HAVE 67 ANIMALS AND FOSTER.
ON A REGULAR BASIS WE HAVE 40. 40 FAMILIES THAT ARE WILLING TO TAKE IN FOSTER PUPS.
KEEP IN MIND ANIMAL SERVICES HANDLE THE INTAKE AND ADOPTION AND PROVIDE LOW-COST SPAY, NEITHER. THEY ADMINISTER THE PATENT REGISTRATION PROGRAM AND MAY HELP WITH OTHER THINGS RELATED TO ANIMALS IN THE COMMUNITY. CURRENTLY ANIMAL SERVICES FACILITIES ARE LOCATED AT 4402 INDUSTRIAL STREET. THAT IS NEXT TO PUBLIC WORKS IF YOU KNOW WHERE THAT IS. WE HAVE 24 DOGS CANALS AND FOR QUARANTINE PANELS FOR OUR DOGS.
FACILITY IS IT'S ONLY 9200 FT.? AND IT'S A $.4 MILLION. IT'S ABOUT THE COMPLEX SYSTEM THAT ARE REQUIRED IN AN ANIMAL SERVICES FACILITY. THE PROPOSED SQUARE FOOTAGE IS ABOUT 9300 FT.? AND YOU CAN SEE THERE WE'VE NOT DESIGN THESE FACILITIES AND WE WILL NOT DO THAT UNTIL THE BONDS ARE VOTED ON AND MAYBE YOU CAN SEE THERE KIND OF WHAT YOU COULD DO IN THE 9200 FT.? FACILITY AS OPPOSED TO THE 4000 FT.? FACILITY WE HAVE NOW.
THESE ARE SOME PICTURES. NONNA FROM. NOT ENOUGH OUTDOOR CANDLES FOR
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OUR DOGS. NO DOG WANTS TO STAY LOCKED IN THAT ROOM THE WHOLE DAY SO THEY NEED OUR OUTDOOR SPACE TO RUN A LITTLE BIT. THE GATES AND TURF ARE IN DESPERATE NEED OF REPAIR. THERE ARE DRAINAGE ISSUES AND OUTDOOR CANDLES.YOU CAN SEE THERE THE SHEEP STRUCTURES ARE LESS THAN DESIRABLE BECAUSE THEY WERE NOT INTENDED OR BUILT WITH THAT. WE'VE TRIED TO PUT THOSE TOGETHER OVER THE YEARS.
THE OTHER PICTURES INSIDE OF THE CAT KENNEL. THEY COULD NOT GET ANOTHER CRATE IN THAT AREA IF THEY WANTED TO. YOU CAN SEASON IN THIS PICTURE THERE IS STORAGE IN THE CORNER WHERE WE HAVE STUFF. THEY JUST DON'T CUT SPACE FOR INTAKE. THERE'S JUST OUT OF SPACE IN THE SHELTER FOR THE AND AGAIN INADEQUATE SHELTER SPACE. THE THIRD PROPOSITION IS FOR THE PARK AND ITS ON THE BOND ELECTION FOR $4 MILLION. IT WAS EXPANDED IN THE 80S AND IN 2011 IT SERVED AS THE BASEBALL ROULAC FIELDS. IN 2011 WE HAD AN OPPORTUNITY TO MEET OUR ENTIRE BASEBALL PROGRAM OUT TO COMMUNITY PARK. WE TOOK THAT OPPORTUNITY. SINCE THEN WE HAVE DONE SOME RIDDLES THERE FOR THE LAST SEVERAL YEARS WE HAD THOSE FILLED COMPLETELY OUT OF COMMISSION BECAUSE IT WAS JUST COSTING MORE TO MAINTAIN THEM AND THEY WERE GETTING USED.
HE PROBABLY SEEN US IN 2020 WE GOT THE PARK PLAN APPROVED. PHASE 1 WAS FUNDED IN 2018 AND WE HAVE STARTED THE CONSTRUCTION NOW SO IT'S A LOT OF LAND SCULPTING OF THE BIG LAWN AREA IN THE MIDDLE. DESPOND WILL COVER PHASE 2 AND PHASE 3 WHICH IS MORE LANDSCAPING AND PLAYGROUND WITH PICKLE BALL COURTS.ENNIS COACH WITH/PADS WOMEN FACE.
THE ONE CLOSEST THAT HAS LAND SCULPTING, AND A GENERALLY COURSE.
>> WE'RE DOING IS ONE AROUND THIS FEATURES SO THAT WHEN PHASE 2 AND THREE ARE FUNDED WE CAN PUT NEW FEATURES AND. WE TAKE AT THE FEATURES OF PEOPLE USE EVERY DAY.
>> THESE ARE THE PROPOSITIONS AND WILL BE QUICK. HER POSITION A IS THE EXACT LANGUAGE THAT WILL BE ON THE BALLOT WITH 63,928,000. THIS IS $4 MILLION FOR THE PURPOSE OF DESIGNING PHASES TWO PAND THREE. ANY QUESTIONS?
AND I'M TALKING FAST. >> IT ABSOLUTELY IS GOING TO COST MONEY.
PROPOSITION A CAN SEE THEIR WITH THE TAX INCREASE WILL BE AT A .31 CENTS.
ROUGHLY $208 PER YEAR 20 NUMBER AT $250,000. IT WILL TELL YOU HOW MUCH THIS WILL AFFECT HER TAXES. IF THESE ARE APPROVED AT $76.3 MILLION.
THAT IS A 9.9 CENT INCREASE FOR TAXES WHICH IS ON THE $250,000 HOME.
IF YOU HAVE THIS IN YOUR TAXES THERE IS A LIKELIHOOD THAT THIS WILL NOT AFFECT YOUR TAXES.
BECAUSE YOUR TAXES ARE PRESENT. IF YOU ARE NOT SURE SEND ME AN EMAIL.
MY EMAIL IS ON HERE. WE CAN TALK ABOUT YOUR SPECIFIC CASE.
THERE ARE A LOT OF VARIABLES THAT GO INTO THAT. THERE IS A HIGH LIKELIHOOD THAT THIS BOND ELECTION WILL NOT AFFECT YOUR TAXES. CHARTER ELECTION IS ANOTHER ELECTION WE ARE HAVING ON MAY 6. THE SAME PROCESS. COUNSEL WILL APPOINT A CHARTER REVIEW COMMISSION THAT WENT OUT AND TOOK A LOOK AT THE CHARTER AND PROPOSED SOME UPDATES.
THEY SETTLED ON SIX THAT WILL HAPPEN THIS YEAR THIS CHANGES INTO THREE REGULAR OR SPECIAL
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MEETINGS. IF YOU MISSED THREE REGULAR OR SPECIAL MEETING WITH YOU CAN BE REMOVED BY TWO THIRDS COUNSEL VOTE. PROPOSITION B IS MEETING AT THE COUNCIL AND THIS IS REALLY JUST A TECHNICALITY. THE CHARTER SAID THAT THE MAYOR AND THE CITY MANAGER COULD CALL A SPECIAL MEETING. THE FOUR COUNCILMEMBERS CALL A SPECIAL MEETING THEY HAD A MEETING TO DO THAT. THAT'S A QUORUM.SHE'S CLEANING UP AND CHANGING IT TO THREE AND THE MINNESOTA COURT AND THE CITY MANAGER WITH CONSULTATION AT THE JUDGE HIRES THE JUDGE. THAT'S JUST KIND OF CLEANING UP AGAIN WITH THE LINE. THE MISCIBLE CHARGE WITH THE REMOVAL OF THE JUDGE AND THEY CAN BE REMOVED AT ANY TIME WITH OR WITHOUT PAUSE BY TWO THIRDS VOTE OF THE MAJORITY OF COUNSEL. THE MINIMUM CHARTER REVIEW COMMISSION SO IN THE PAST COUNSEL COULD SAY HEY WE WANT TO CONVENE THIS AND YOU CAN ONLY LOOK AT THESE THREE THINGS. ONE OF THE THINGS THAT THE CHARTER COMMISSION ASKS IS PLEASE GIVE US A MINIMUM SCOPE AND LET US LOOK AT OTHER THINGS BECAUSE THEY DO A TON OF RESEARCH. THE BOARD CAN LOOK AT ANY TOPIC THEY WANT.
THEY ALSO EXPAND THEIR LENGTH OF TIME. THE CHARTER CALLS FOR THEM TO ONLY MEET FOR SIX MONTHS THEY TAUGHT THAT A 12. THAT'S THE CHARTER ELECTION.
WE ALSO HAVE A GENERAL ELECTION AS YOU KNOW THE CITY OF ROULAC OFFERS UNDER A COUNCIL FORM OF GOVERNMENT AND WE HAVE THREE PLACES UP FOR ELECTION IN MAY. BRIAN SERVED A ONE-YEAR TURN SINCE HE RETURNED AND REPLACE THE MAYOR. THAT PLACES UP FOR ELECTION.
COUNCILMEMBER PLACED THREE IS CHRIS KOZAR AND ELISA A BOWERS. THE THREE ELECTIONS THAT WE'RE HAVING. WHAT CAN YOU O? YOU CAN EDUCATE BUT YOU CAN'T ADVOCATE. THE BOARDS AND COMMISSIONS AND STAFF HAVE THE SAME SKILL.
YOU CAN ABSOLUTELY SAY DON'T HOPE THAT YOU CAN'T SAY DON'T VOTE YES.HARING THIS INFORMATION WITH YOUR NEIGHBORS AND FRIENDS WE WILL HAVE A PUBLIC MEETING ON APRIL 19 OR WE WILL DO ANOTHER VERSION OF THIS ALONG WITH SOME VIDEOS. THE FACILITY IS CURRENTLY ON APRIL 22 AND THE TWO ARE AT THE POLICE DEPARTMENT THAT START AT 10:00 A.M. SHARP.
THEY WILL ACTUALLY HAVE SOMEBODY THAT CAN TAKE YOU ON A TOUR OF THE BEHIND-THE-SCENES THE YOU CAN SEE THE CONDITIONS OF THE BUILDING. THE FIRST AND THIRD WEEK OF APRIL YOU ALSO RECEIVE A POSTCARD IN THE MAIL AND THIS IS JUST HAVE A SNAPSHOT OF WHAT IT LOOKS LIKE AND IT HAS INFORMATION ON IT FEEL FREE TO HAND IT OFF TO YOUR FRIENDS.
>> IS PAYING FOR THE MAIL? >> THE CITY IS PAYING FOR IT OUT OF GENERAL FUNDS.
EVERYTHING WE DO HAS TO BE APPROVED BOND COUNSEL. >> THAT'S WHY I'M ASKING.
>> LILIES THAT THE EDUCATIONAL PIECE. OUR BOND COUNSEL HAS TO APPROVE
IT. >> HAVE A FOLLOW-UP QUESTION. AS ANY THOUGHT GIVEN TO THE FACT THAT YOU CAN ONLY HAVE A BOND ELECTION IS YOU HAVE TO WAIT TWO MORE YEARS?
>> NOT NECESSARILY. WE WILL HAVE AN INFRASTRUCTURE BOND NEXT MAY.
>> THERE IS NO RESTRICTION ON HOW OFTEN YOU CAN HAVE BOND ELECTIONS.
THERE ARE SOME RESTRICTIONS ON THE BOND ELECTION PAST AND HOW QUICK YOU CAN HAVE ACO ELECTION FOR YOU TO DO A CERTIFICATE OF APPLICATION FOR THAT. THIS YEAR WE'RE DOING THE FACILITIES AND IN MAY 2024 HOURS CIP TF IS ON THAT AND THEY KICKED OFF LAST NIGHT TO START THAT PROJECT FOR THE MAY 2024 INFRASTRUCTURE BOND ELECTION.
>> BUT IT'S NOT THE SAME CHARTER? >> THE CHARTER CAN ONLY BE UPDATED EVERY SO OFTEN. IT'S A MINIMUM OF EVERY TWO-PART ELECTION.
OR YOU CAN DO A BOND ELECTION AND NOT DO A CHART ELECTION. YOU CAN SCAN THESE THESE ARE THE QR CODES AND THAT THE CHARTER ELECTION WEBSITE. THERE IS A BOND ELECTION WEBSITE WHICH IS SUPER EASY AT ROWLETT BOND.COM. THERE'S LOTS OF INFORMATION AND
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YOU CAN ALSO EMAIL US THEIR THAT COMES DIRECTLY TO ME. I'M SUPER EASY.XMAS OUT BETWEEN 12.COM. >> ARE THESE DEFINED BY THE CHARTER?
>> TENEMENTS ARE DEFINED BY CHARTER. >> I CAN DISAGREE WITH THE FACILITIES THEY ARE VERY IMPORTANT MISSIONS AND I'VE HAD A CHANCE TO GO AROUND.
>> ANYBODY WOULD BE HAPPY TO. THE POLICE DEPARTMENT IS A LITTLE HARD BECAUSE THERE'S A LOT OF THINGS BEHIND THE DOORS THAT REQUIRE IT BUT I SUSPECT THAT ANYTIME YOU WANTED TO REVIEW THE ANIMAL SHELTER STOP BY AND THEY WOULD BE HAPPY TO GET IT TO YOU AND SHOW YOU THE CURRENT CONDITIONS. I TRY TO BE QUICK I'M SORRY I WENT OVER JUST A LITTLE BIT.
>> THE TIME IS 7:07 PM LET'S
* This transcript was compiled from uncorrected Closed Captioning.