May 02, 2023 City Council Work Session

[1. CALL TO ORDER]

[00:00:13]

>> BLAKE MARGOLIS, MAYOR: GOOD EVENING IT IS TUESDAY, MAY 2, 2023, AT 5:30 P.M. WE HAVE A QUORUM PRESENT IN THE CITY COUNCIL CONFERENCE ROOM IS AUTHORIZED BY SECTION SECTION 551.074 (PERSONNEL) TO DELIBERATE ON THE APPOINTMENT, EMPLOYMENT, EVALUATION, AND DUTIES OF THE CITY MANAGER AND SECTION 551.071 (CONSULTATION WITH ATTORNEY) TO DISCUSS AND RECEIVE LEGAL ADVICE FROM THE CITY ATTORNEY ON THE CITY MANAGER PROCESS FOR PUBLIC YOU CAN HAVE THE INPUT BY 5:30 P.M.

[2. EXECUTIVE SESSION (5:30 P.M.)]

[3A. Presentation on the status of the Capital Improvement Program. (60 minutes)]

>> BLAKE MARGOLIS, MAYOR: IT IS 5:40 P.M. WE LOVE THE EXECUTIVE ITEM NO ACTION HAS BEEN TAKEN. WE MOVED TO THE WORK SESSION THE FIRST ITEM ON THE WORK SESSION 3A STATUS OF THE CAPITAL IMPROVEMENT PROJECT.

TO ANY CITIZENS WISH TO SPEAK ON THIS ITEM? DID WE GET ANY CARDS? WE NEED A BIGGER ROOM. OKAY.

>> IF WE NEED PUBLIC ROOMS STAFF CAN MOVE TO COUNCIL CHAMBERS.

IF A CITIZEN COMES IN. >> BLAKE MARGOLIS, MAYOR: I

ALREADY READ THE ITEM IN. >> LET'S GET STARTED.

GOOD EVENING MAYOR. >> HI, THERE.

>> COUNCIL. EVERYONE.

THIS IS AN UPDATE OF THE COMMUNITY INVESTMENT PROGRAM.

SO LET ME GET STARTED HERE I HAVE 40 SLIDES.

I WILL RUN THROUGH THIS QUICK AND LEAVE SOME TIME FOR QUESTIONS. THE FIRST PROJECT IS THE LAKESIDE PATH PROJECT. IT INCLUDED AS LOT OF IMPROVEMENTS. WE ARE NOW DOWN TO THE RESTROOM AT LAKESIDE PARK. WE WERE ABLE TO LOCATE AN AREA OUTSIDE THE TAKE LINE. IN 2021 RJ AND GROUP DESIGNED THE RESTROOM WITH A GRINDER PUMP.

IT CAME IN BITS AT TWICE THE BUDGET SO WE REJECTED THOSE BIDS. IN 2022 OUR NJ REDESIGN THE PROJECT AND IT WAS REPEATED. BUT UNFORTUNATELY WE DID NOT RECEIVE ANY BIDS THAT TIME. AND WE TRIED TO FIT IT AGAIN 2023. AGAIN, WE DID NOT GET ANY BIDS.

SO WE WENT WITH THE PARKS AND REC DEPARTMENT.

THEY PURCHASED THE RESTROOM BUILDING DIRECTLY FOR $120,000.

THE INSTALLATION OF THE WATER AND SEWER UTILITIES WAS COMPLETED BY PUBLIC WORKS. AND THEY ARE NOW INSTALLING THE ELECTRICAL CONDUIT, MAY BE DONE BY NOW.

THE COST TO BUILD THE ENTIRE RESTROOM RIGHT NOW WAS ABOUT $200,000 THAT INCLUDES THE BUILDING IS SO.

AS YOU CAN SEE THE FUNDING FROM GO THE BOND IN 2013 WAS HAVE A MILLION-DOLLAR. WE INCURRED MORE THAN HALF A MILLION FOR ALL THE PARK IMPROVEMENTS.

SO WE HAVE A LITTLE NEGATIVE BALANCE. WE ARE PROPOSING AS OF LAST WEEK A TRANSFER OF PARK PROJECT OF 168,000.

THAT GIVES US A LITTLE BIT OF A BALANCE THAT WILL COVER THE REMAINING ITEMS. THE PARK PHASE ONE. THIS IS BASICALLY PHASE ONE. IT IS THE MOSTLY GRADING WORK A FEW AMENITIES NOT MUCH.

ELECTRICAL, ETCETERA THE COUNCIL APPROVED THE PHASE ONE CONSTRUCTION FOR CONTRACT FOR ABOUT $600,000 MORE FOR

[00:05:04]

DID PHASE I INCLUDE IRRIGATION? NO, I DO NOT BELIEVE IT DID. AND THAT IS WHY AS YOU SEE ON THE FUNDING ON THE RIGHT THE 2018 CHIEF OF BOND AWARDED ABOUT 1.8 MILLION FOR THE PROJECT. WE HAVE EXPENDED ABOUT ALMOST 900,000. THERE IS A REMAINING BALANCE OF MORE THAN 900,000. WE CAN USE THAT FOR IRRIGATION AND PERHAPS A FUTURE PHASE OF PLANNING.3A. PRESENTATION ON THE STATUS OF THE CAPITAL IMPROVEMENT PROGRAM. (60 MINUTES) 3B. PROVIDE AN UPDATE TO CITY COUNCIL ON THE FOUR-DAY WORKWEEK FOR ALL OPEN RANGE CITY OF ROWLETT EMPLOYEES. (45 MINUTES) 4. DISCUSS CONSENT AGENDA ITEMS INVOCATION - RABBI MOISHY KALMENSON, CHABAD OF ROCKWALL COUNTY THE LAKE FUND AT PECAN GROVE IS A 2018 CIP PROJECTS. THE OLAUNCH.

WE RECEIVED U.S. ARMY APPROVAL BACK IN APRIL 2022.

THE PROJECT WAS DESIGNED BY STUDIO OUTSIDE LANDSCAPE ARCHITECTS. THE BUDGET FOR THE PROJECT WAS $350,000. BUT IN AUGUST 2022 WE RECEIVED THE LOW BID OF ALMOST $700,000. THAT BID WAS REJECTED.

AND NOW THEY ARE BACK AT THE DESIGN TABLE REDESIGNING WITH JUST THE PARKING AND KAYAK LAUNCH.

THE ANTICIPATED START OF CONSTRUCTION OF THESE IMPROVEMENTS IS LATER THIS YEAR IN QUARTER FOUR.

FUNDING FOR THE PROJECTS. GL BOND 2018 COULD BUY $400,000.

WE HAVE EXPENDED ABOUT 70,000. WE HAVE ABOUT 330,000 LEFT.

>> BLAKE MARGOLIS, MAYOR: WHAT IS BEING DONE WILL NOT PREVENT THE COMPLETION OF THE REMAINING DESIGN, IS THAT CORRECT? WHAT WE

ARE DOING WE HAVE THE DESIGN. >> WE ARE DOING A COMPONENT, THAT IS CORRECT. WILL NOT AFFECT THE REMAINING COMPONENTS WHEN WE DECIDE TO GO DEEPER.

>> ALSO WITH THIS ARE WE IMPROVING THE SURFACE UNDER THE

BRIDGE AS PART OF THIS PROJECT? >> NO.

>> IS THERE ANY INTENTION TO GO THE OVERLAY TO SMOOTH IT OUT?

BECAUSE RIGHT NOW? >> THAT IS SOMETHING WE CAN LOOK

AT, YES. >> THAT IS THEY ARE NOT GOING TO REALLY EXTEND THE DELAY OF THIS PROJECT.

>> GOTCHA. THERE IS A PLAN TO GO IN FOR SOME KIND OF PATCHWORK UNDER THE BRIDGE?

>>

>> COMMUNITY PARK ANOTHER 2018 CIP PARK PROJECT THIS IS A SPORTS FIELD UPGRADE. THE SIDEWALK FROM WATERVIEW TO THE PARKING LOT AND THE RENOVATION OF FIELDS FOUR A BEEN COMPLETED.

THE SPORTS FIELD UPGRADE ANALYSIS WAS DONE BY SPORTS FIELD SOLUTIONS AND LANDSCAPE UNLIMITED. WE RECEIVED A QUOTE FOR THE RENOVATION OF THE GREENFIELD IN THE YOUTH BASEBALL CON COMPLEX AND ONE FOR THE ADULT SOFTBALL COMPLEX AS WELL AS A SCHEDULE. THE FUNDING FOR THIS PROJECT GO 12018 $600,000. THE EXPENSES TODAY AND ENCUMBRANCES ARE ABOUT 240,000. AND THE REMAINING IS ABOUT 360,000 WHICH WE WILL USE TO REHAB THE DECK OUT AND LEVELING THE SOCCEFIELDS. THERE IS SOME SIGNIFICANT EROSION AROUND THE NORTHERN AND EASTERN EDGES OF THE POND, THE LAKE. AS YOU SEE FROM THAT YELLOW LINE PUBLIC WORKS HAS GONE AND ORDERED. AND WILL APPLY SOME SHOCK CREEK TO THAT SHORELINE. TO MITIGATE THAT EROSION. THE GL BOND - APOLOGIZE SHOULD BE 2018. OUR 525, ALMOST 526,000. THE EXPENSES TO DATE

[00:10:03]

>> BLAKE MARGOLIS, MAYOR: 526, EXPENSES AND ENCUMBRANCES ARE

411? WHAT ARE THE REST? >> THEY ARE OTHER IMPROVEMENTS

THAT HAVE BEEN DONE ELSEWHERE. >> YES, ELSEWHERE.

>> 2018 PARK PROJECT THE SPORTS FIELD. THE SAID OTHER IMPROVEMENTS BUT AT THIS POINT WE ARE LOOKING AT BUILDING A HOCKEY RINK AT KAYTEE PARK, WOULD LIKE TO GET STARTED IN FISCAL YEAR 24. WE HAVE BEEN MEETING WITH THE YOUTH HOCKEY ASSOCIATION FOR THEIR INPUT. THE GEO BOND WE HAVE NOT SPENT ANY MONEY TO DATE PROPOSING A REALLOCATION FROM THE KATY ROVER PART OF 60,000 BRINGING THE BALANCE AVAILABLE TO 550,000.

THE 2018 THE MORE PARKS PROJECT. MOST OF THE TRAILS WERE COMPLETE NOW ACCORDING TO THE MASTER TRIAL PLAN. WHICH WAS GIVEN DIRECTION FROM COUNCIL BACK IN NOVEMBER 21ST. THE LAKE ALIENS TRAIL IS NOW COMPLETE. WE ARE WORKING ON THE COGARNE FD TRUCK WHICH IS IN DESIGN. AFTER THAT WHEN WE COMPLETE THAT PROJECT WER FOOD TRUCK WHICH IS IN DESIGN.

AFTER THAT WHEN WE COMPLETE THAT PROJECT WE WILL START SHADY ROAD, THE WHICH WE CAN BUILD WITH THE REMAINING FUNDS.

OUR ESTIMATES RIGHT NOW. SO, IN HIS 2015 AWARDED BONDS 218, MOST 219. AND 2018 AND ADDITIONAL 2.7 MILLION WERE ADDED TO THE PROJECT. WE HAVE SPENT 2.1 MILLION. SO OUR REMAINING BALANCE IS ABOUT 800,000. SO IN DETAIL GARNER/FUQUA THE WHICH WAS 200 FEET OF AN EIGHT FOOT WIDE TRAIL. THIS GREEN STRIPE UP AND DOWN FUQUA WILL GO FROM COGARNER RD TO THE COUNCIL DRIVE.

THEY DESIGNED THE TASK AUTHORIZATION TO TAKE A VOTE LAST APRIL. THE TRAIL ON GARNER FROM LAKESIDE PARK - LET ME GET THIS TO WORK.

BAYSIDE PARK IS OVER HERE. THERE IS ALREADY A TRAIL THAT GOES FROM THIS PARKS TO GARNER. THAT IS ALREADY BEEN COMPLETED WITH THE VINEYARDS DEVELOPER. THE TRAIL IS 90 PERCENT COMPLETE. STAFF WILL BE DOING SOME OUTREACH AFTER 100 PERCENT COMPLETION AND WE EXPECT CONSTRUCTION LATER THIS YEAR.

THE TOTAL FROM THE PREVIOUS SLIDE. I APOLOGIZE THAT IS AN OLD ERRORS THE ACTUAL BALANCE IS 800,000.

>> WHEN I WENT TO THE WEBSITE THE LINK YOU HAD IN THE STAFF REPORT FOR THIS. I KNOW THE COUNCIL DECIDED TO DO WHFUQUA .

IT SHOWS TRAILS ON BOTH FUQUA AND BEHIND.

I ASSUME THAT IS AN ERROR ON THE WEBSITE?

>> IT MIGHT BE OLD PART OF THE MASTER-PLANNED. SPACE IT THERE

IS NOT A PLAN TO DO THAT? >> WE HAVE ALREADY DONE FUQUA BUT IT SHOWS BOTH. QUICK THAT IS AN UPDATE FROM THE PARKS MASTER PLAN. THAT PICTURE WILL BE UPDATED.

>> OKAY. >> IN THE NEXT EDITION.

>> BLAKE MARGOLIS, MAYOR: THANK YOU.

>> THE NATURE TRAIL IS ALSO FROM THE 2018 CIP BAND THIS WAS AT MILLER ROAD ON THE SOUTH SIDE OF MILLER.

[00:15:04]

SOME ADDITIONAL HAS BEEN ADDED IN THE LOW-LYING AREAS WHAT WE HAVE LEFT TO DO ARE THE SIGNAGE AND TRASH CANS AND BENCHES.

THE 2018 BOND AWARDED 94,000 - I AM SORRY THAT IS 2015. THE ORIGINAL RENOVATIONS WERE DONE IN 2017.

THE EXPENSES ARE ABOUT 55-56,000 AND WE HAVE 40,000 REMAINING TO FINISH THIS WORK WHICH IS PROBABLY MORE.

FROM THE BOND ELECTION IS THE MERIT ROAD INTERCONNECT URBAN THIS IS A FUTILITY AREA. COUNCIL DECIDED A FOUR WAY PROVIDE THAT HAS A DIRECT CONNECTION FROM THE GEORGE BUSH TURNPIKE TO THE CHAVEZ LIMITED ROAD. THIS WILL INCLUDE RIGHT-OF-WAY ACQUISITION. THE ROADWAY PAVEMENT, SIDEWALKS AND BIKE LANE. A BRIDGE OVER MUDDY CREEK, AND ACCOMPANYING DRAINAGE AND LIGHTING. THIS PROJECT RECENTLY WAS AWARDED A TRANSPORTATION BLOCK GRANT.

THAT WAS ADMINISTERED BY TXDOT A IS AN ADVANCED FUNDING AGREEMENT KNOWN AS AN AFA, IS ON TONIGHT'S AGENDA ITEM 7D. THE STBG HAS REQUIREMENTS OF DELAYED THE EXPECTED DESIGN COMPLETION 2027. AND THAT IS THE WORST CASE I WILL EXPLAIN THAT A LITTLE MORE NOW.

THE DESIGN IS 60 PERCENT COMPLETE.

AFTER WE GET THE ASA EXECUTED THE ENVIRONMENTAL STUDY CAN BEGIN THAT WILL DETERMINE WHETHER THE CORE INDIVIDUAL PERMIT OR CORE PERMIT WILL APPLY.

AND JACKSON SHOCK THAT IS A DALLAS REAL ESTATE DEVELOPER IS PLANNING A LIGHT INDUSTRIAL PARK EAST OF GEORGE BUSH, RIGHT IN HERE. AND UP IN HERE. SO THEY ARE OBLIGATED TO CONSTRUCT ABOUT 1100 FEET OF ROADWAY. AFTER THE DESIGN IS COMPLETE AND THE ENVIRONMENTAL STUDIES ARE DONE WE CAN APPLY TO THE COURT TO APPLY THAT PERMIT.

IN THE WORST CASE OF THE INDIVIDUAL PERMIT IS NEEDED THEY WILL NEED TIME TO REVIEW AND COMMENT ON THE PERMIT.

AND SO WE ARE ANTICIPATING DESIGNED TO BE COMPLETED IN 2017 AND IT AND IT IS COME TO BE COMPLETED LATER IN 28 OR 29. 0 AND IT IS COME TO BE COMPLETED LATER IN 2 AND IT IS COME TO BE COMPLETED LATER IN 7 AND IT IS COME TO BE COMPLETED

LATER IN 28 OR 29. >> QUESTION ON THE PERMITTING

PROCESS. >> YES.

>> FALLS UNDER THE NATIONWIDE CHANNEL PERMIT.

DOES THAT MEAN CONCERT? >> YES, VERY LIKELY.

>> AND YES. >> THE U.S. ARMY CORPS.

>> YOU KNOW WHAT KIND OF THINGS ARE INCLUDED IN THE ADDITIONAL ENVIRONMENTAL STUDY? WHAT ARE THEY SPECIFICALLY LOOKING FOR?

>> I WOULD HAVE TO GO BACK AND LOOK AT THE PROGRAM.

THERE ARE SOME DOCUMENTS THAT EXPLAIN THAT THROUGH THE AFA.

>> NOTHING I NEED TO KNOW. LOOK REALLY DETAIL.

SOMEBODY GETS PAID LOOKS INTO THAT.

>> THE SITE IS A PICTURE OF THE FUNDING.

KIND OF COMPLICATED SO I WANTED TO GO THROUGH IT.

THE CHICO BOND 2017 WERE 1.031 MILLION.

AGAIN IN 21 ANOTHER 2 MILLION WAS ADDED TO THE PROJECT.

WE DO HAVE STREET AND PARK ESCROW FUNDS AVAILABLE 470,000.

THEN AM CIP, THE MASTER - MAJOR CAPITAL IMPROVEMENT PROJECT

[00:20:01]

THE SURFACE TRANSPORTATION BLOCK GRANT HAVE PLEDGED ANOTHER 14 MILLION. AND DO TO LAST WEEK'S MEETING WHERE COUNCIL AGREED WE COULD REALLOCATE INDUSTRIAL FUNDS.

WE HAVE 1.559 MILLION. THAT BRINGS THE TOTAL FUNDING TO 20.389. AND WE HAVE ENCUMBERED ALMOST 1.4 MILLION. THAT IS BASICALLY THE DESIGN CONTRACT INCLUDING THE ENVIRONMENTAL. THE REMAINING FUNDS ARE 18.9 MILLION. WE LOOK AT THE CONSTRUCTION COST, ESTIMATED CONSTRUCTION COST. WE HAVE A 60 PERCENT OPINION OF COST FROM THE ENGINEER. WE TOOK THAT AND ASSUMED A 5 PEFIVE PER INFLATION RATE TO 2027 HERE. AND THE ESTIMATED VALUE OF THAT CONSTRUCTION IS 27, ALMOST.3.

JACKSON SHOCK ESTIMATED VALUE IN 20 $27 IS 4.8 BILLION. THE NET COST TO THE CITY WOULD BE 22 AND ALMOST 8 MILLION. THERE IS A

FUNDING GAP. >> WHAT DOES THAT FUNDING GAP?

>> FUNDING GAP OF 3.8 MILLION. >> WHAT WE HAD WOULD NOT BE ABLE

TO COVER WHAT WE NEEDED? >> NO.

>> 318 AND 1.5 IS MORE THAN THE 4 MILLION BED.

>> I ASSUME WE WOULD BE ABLE TO REFINE THAT ESTIMATE AS THE

ENVIRONMENTAL STUDY PROGRESSES? >> AND THE ACTUAL DESIGN.

REMEMBER THE DESIGN IS AT 60 PERCENT. WE DO NEED TO FINALIZE.

>> USUALLY REFINE IT UP OR REFINE IT DOWN?

>> IT CAN GO DOWN. BUT GIVEN IT IS GOING TO HAPPEN IN A FEW YEARS. IT IS LIKELY THE PRICE THE COST OF MATERIAL AND LABOR

WILL INCREASE. >> THE REASON I ASK ONE OF OUR FUNDING OPTIONS. WOULD BE THE FUNDING. BY THE END OF THE YEAR.

AND CHARACTER THAT RATE? >> WITH INFLATION.

>> THIS IS 5 PEFIVE PERCENT OVE HERE?

>> ANNUAL INFLATION RATE PER YEAR. THAT IS CONSERVATIVE.

>> LAKELAND HEIGHTS RECONSTRUCTION ANOTHER 2018 CIP PROJECT. THE STREETS INCLUDED ARE SMART, PATRICIA, LISA, SONDRA AND LEANDER YOU CAN SEE THE COVER RECONSTRUCTION OF APPROXIMATELY ONE MILE EAST OF ROADWAY DRAINAGE SYSTEM AND WATER AND SEWER SYSTEMS. THIS ALSO INCLUDED SIDEWALKS AND STREET LIGHTING. PHASES ONE AND TWO WHICH HAD BROKEN UP THE VARIOUS INTO TWO PHASES YOU SEE THE COLOR CODING ON THE RATE.

THAT WAS COMBINED INTO ONE CONTRACT WHICH WAS AWARDED BACK IN SEPTEMBER 2021. FOR 5.6 MILLION. THE PROJECT STARTED IN FEBRUARY 2022. THE COMPLETION - FINAL COMPLETION CONTRACTUALLY IS AUGUST 23RD. THE PROJECT IS NEARLY FOUR MONTHS AHEAD OF SCHEDULE AND WE ARE AT SUBSTANTIAL COMPLETION. THE FUNDING FOR THIS PROJECT CHICO BONDS IN 2018 AND 2021 ARE ABOUT 5.8 MILLION. THE REVENUE BONDS ALLOCATED FOR THIS PROJECT ARE 1.3. AND THERE IS AN ENCUMBRANCE. THE CONTRACT AMOUNT PLUS CONTINGENCY AND BONUSES. S6..64. THAT LEAVES A SMALL 20,000 REMAINING WHICH WE EXPECT TO HAVE SOME MONEY LEFT OVER.

THERE IS A WALK-THROUGH THIS WEEK. HERE ARE SOME PHOTOS OF THE PROJECT. BASICALLY AT COMPLETION.

>> THAT IS LAKELAND HEIGHTS, RIGHT?

>> YES. MILLER ROAD. BETWEEN DAWA AND EAST CHISA OF WITH THE STORM GREEN SYSTEM THERE ARE 12 INCH WATER LINE THAT IS REPLACING AN OLD 18 INCH WATER LINE.

I AM SORRY. >> WE ARE DOWNGRADING WATERLINES

NOW. >> CITY COUNCIL AWARDED THE CONSTRUCTION CONTRACT. BACK IN APRIL 22ND FOR ALMOST

[00:25:04]

OF 23. I AM SORRY, 24.

YES. I APOLOGIZE FOR THAT.

EXPECT TO GET ON THAT ROADWAY IN DECEMBER OR JANUARY COMING UP.

THE FRANCHISE UTILITY COMPLEX WERE REMOVED BETWEEN OCTOBER AND FEBRUARY. AND SO THE WATER AND STORM WORK HAVE RESUMED. YOU MAKE NOTICE BY POWERPOINT PARK THERE WAS WORK GOING ON. THE STORM DRAIN UNDER DART THE RAILROAD IS COMPLETE BUT THERE IS STORMWATER TO BE INSTALLED.

ALL OF THE 12 INCH WATER LINE HAS BEEN INSTALLED AND IS NOW IN SERVICE. THE CHICO BOND FROM 2018 AND 21 AWARDED WILL.6 MILLION. THE REVENUE BONDS ASSIGNED NEARLY 1 MILLION. THE EXPENSES AND ENCUMBRANCES WHICH INCLUDE THE CONTRACT AND THE CONTINGENCIES AND BONUSES.

ARE 13.2. AND SO WE HAVE THE REMAINING BALANCE A LITTLE NEGATIVE. WE ARE PROPOSING A FUND TRANSFER OF 42,000 TO MATCH THAT. AND THEN WE WILL GET AND AM CIP REIMBURSEMENT. AND THEN WE CAN USE THAT REINJECT THAT BACK INTO CHIESA THE PROJECT WE BORROWED SOME MONEY FROM CHIESA TO DO THAT. CHIESAWROTE MILLER DALROCK TO THIS IS RECONSTRUCTING ANOTHER TWO AS 5284 ROADWAY. THERE ARE INCIDENTAL WATER AND SEWER REPLACEMENT AS WELL.

THIS INCLUDES SIDEWALKS AND STREET LIGHTING.

THE DESIGN ENGINEER, THERAPY IS NEARLY $900,000.

PRIMETIME GROUP IS THE RIGHT-OF-WAY AGENT THEY ARE CURRENTLY NEGOTIATING FOR RIGHT-OF-WAY ACQUISITION.

THE NEIGHBORHOOD PLANNING GROUP IS RESEARCHING A HISTORY CHIESA OF ROAD THE CORRIDOR ESPECIALLY. THE AREA DOWN HERE THEY ARE LOOKING AT THE WHOLE CORRIDOR HISTORICALLY.

THERE WAS A NEIGHBOR GROUP THEY WERE VERY INSTRUMENTAL IN ALLEVIATING SOME OF THE NEIGHBORHOOD MISUNDERSTANDINGS OF WHAT THIS PROJECT ENTAILS. THE PLANS ARE AT 60 PERCENT COMPLETE AND THEY ARE UNDER REVIEW. AGAIN, THERE IS THE 5.47 MILLION IN FEE FUNDS WILL BE AVAILABLE ON MILLER ROAD IS REIMBURSED. THE DESIGN IS ANTICIPATED TO BE COMPLETED LATER THIS YEAR IN QUARTER FOUR. WE WILL THEN HAVE TO DO UTILITY CORONATION. EXPECT THAT TO OCCUR QUARTER TWO NEXT FISCAL YEAR. AND THEN WE CAN BEGIN CONSTRUCTION IN FISCAL YEAR 24, QUARTER THREE.

>> SO MCIP PLUS? THE. >> I WILL HAVE TO CHECK THAT I BELIEVE THE 5.47 IS INCLUDED IN THE 7.3.

>> JET, WHAT IS THE ESTIMATED TIME? YOU SAID STARTING?

>> I DON'T THINK WE HAVE ONE YET BUT THIS IS A LARGE ROADWAY PROJECT. THERE IS NOT AS MUCH UTILITY WORK IS THERE IS ON MILLER. BUT THERE WILL BE STORM DRAIN. I THINK THIS IS ALSO AN 18 MONTH PROJECT.

>> ANY POSSIBILITY UTILITY RELOCATION?

>> I DON'T EXPECT THAT BECAUSE WE WILL MAKE SURE THAT GETS

DONE. >> WE WILL CHOP THOSE DOWN

WITHOUT ASKING. >> FROM MILLER ROAD.

>> BRING OUR CHAINSAWS. AND HAVE A DOWN THE POLE DAY.

>> WE WILL DO THAT FIRST. >> CONFIRM THE NUMBERS.

>> YES. YOU BET. THE INDUSTRIAL STREET WHICH IS FROM THE DART STATION TO GEORGE BUSH THAT WILL RECONSTRUCT INDUSTRIAL LANGUAGE IS NOT A TWO LANE ASPHALT RD. IT WILL REMAIN A TWO LANE ROADWAY BUT WILL BE CONCRETE. WITH PARALLEL PARKING, SOME WIDER SIDE WALKING LANDSCAPING AND FROM MAIN STREET. COUNCIL

[00:30:14]

>> THE PLAN DOES THAT IMPROVE THE UNDERGROUND ELECTRIC ALIGNMENT BASE? IS THAT EXCLUDED?

>> THAT IS TYPICALLY SOMETHING WE HAVE TO DECIDE WE WANT TO DO.

AND THEN DART, I AM SORRY ENCORE WILL OF OF IMPLEMENTED.

AND THEN IT THEY ARE OBLIGATED TO RELOCATE THE LINES. THEY ARE OBLIGATED TO KEEP THEM OVERHEAD. IF WE WANT THEM TO PUT THEM UNDERGROUND THAT IS A COST TO US.

>> THE DESIGN WE HAVE IS 100 PERCENT?

>> WE DO NOT DESIGN ELECTRIC IN OUR INFRASTRUCTURE PROJECTS.

THAT IS A RELOCATION BY FU FUTILITY. AND THEY DESIGNED IT.

>> I THINK THE ISSUE IS A FUNDING ISSUE.

>> IT IS A FUNDING ISSUE NOT A DESIGN ISSUE.

>> TYPICALLY HIGHER COST. >> TYPICALLY. SO THAT IS WHY THE

DEVELOPER DOES NOT PUT IT IN. >> BUILT THEIR OWN MAKE THEM TO

GET IN. >> AT SOME POINT.

>> IT IS NOT THAT IT WOULD GO AFTERWARDS WE WILL COURTNEY BEFOREHAND. BUT IT IS A DECISION WE HAVE TO MAKE.

DO WE HAVE THE MONEY TO DO SOMETHING LIKE THAT IF WE WANT

TO PUT THEIR LINES UNDERGROUND. >> THE FOURTH QUARTER START THERE IS AN OPPORTUNITY. FOR WHAT IS NEEDED. THAT IS

SOMETHING THAT IS DESIRED. >> WHEN WE TALKED LAST WEEK IT WAS MADE MENTION IS AREA DEVELOPED OR REDEVELOPED WILL BE REQUIRED TO GO UNDERGROUND AT THE POINT. IS THAT BECAUSE THE CITY HAS TO PAY? THE UTILITY OR THE DEVELOPER?

>> THE DEVELOPER. >> DO WE LOSE OUT IN ANY WAY BY NOT DOING THIS NOW? BY KEEPING IT ABOVEGROUND?

>> NO. >> I WAS A WITH LOSE OUT IN THE SENSE WE DO NOT DEBATE THAT COST IN THE FUTURE. BUT MAKE NO MISTAKE THE DEVELOPER MAY ALSO ASK FOR HELP.

>> THAT IS TRUE. >> WE MAY END HAVING TO DO - WE MAY BE ASKED BY AN ECONOMIC TO HELP WITH THAT COST, TOO. IF THE MASTER PLAN THAT MIGHT BE ONE THING. BUT IF INDIVIDUAL BUSINESSES THAT KEEP LOCATING ALONG INDUSTRIAL. WE ARE ALL GOING TO SAY THEY DON'T HAVE THE MONEY FOR THEIR SHARE OF THE PIPES. AND THAT REGARD AND WE HAVE THE EXTRA - WHATEVER IT WOULD BE. THAT MIGHT BE SOMETHING YOU WOULD CONSIDER.

BUT ON THE OTHER HAND IT IS COMING OUT OF YOUR POCKET NOW WHEN YOU MAY HAVE A DEVELOPER IN THE FUTURE WHO CAN PAY FOR IT.

>> THAT IS MY CONCERN IF WE HAVE SOMETHING DOWN THE LINE. LET'S SAY THEY WANTED TO DO A MASTER DEVELOPMENT REDEVELOPED THAT WHOLE AREA. THAT WILL BE PART OF WHAT THEY DO. WHY WOULD WE SPEND

I FORGET HOW MUCH IT WAS. >> IT IS SUBSTANTIAL BEEN.

>> WILL ALSO PREVENT ANY DEVELOPMENT THERE AS WELL. THE FACT IF WE REQUIRE A DEVELOPER WHO WANTS TO BRING IN A BUSINESS OR SOME KIND OF MAJOR PROJECT. AND WE SAY YOU MUST. THE LINE.

[00:35:02]

>> THAT IS A GOOD QUESTION. >> IT WOULD BE THE ENTIRE LINE.

>> AND LOSING ON THE PROJECT FED.

>> IT IS THEIR PROPERTY. >> WE ALSO HAVE THE PART DOWN THE STREET. SO THE OVERHEAD LINE ON THE SOUTH SIDE OF THE STREET?

>> BOOK, I THINK. >> FROM MY EXPERIENCE 25 YEARS AGO. I TOLD THEM THEY DID NOT NEED TO BUILD AND LINE AND THEY CAME DOWN THE STREET. THEY CONSIDERED THAT BURYING THE LINE

THE POLLS DID NOT DISAPPEAR. >> BUT THAT IS THE THING AND THIS IS A CONVERSATION FOR ANOTHER TIME. BUT THE POINT I AM GOING TO MAKE. IF WE REQUIRE A DEVELOPER TO BUILD - OR BURY THE ENTIRE LINE AND SPEND $3.5 MILLION THE DEVELOPER WILL

RUN. >> OR PASS.

>> OR POLLS ON THE SOUTH SIDE. OR CROSSOVER. AND THE LINE RUNS DOWN THE SOUTH SIDE OF THE STREET.

>> THE REAL QUESTION IS WHEN IS THE DECISION POINT? WHEN THEY HAVE SHUT THE FUNDING IF WE WANT TO GO UNDERGROUND? IS THAT FOURTH QUARTER START OF 24? WHAT THEY ALREADY LOOKED AT PRELIMINARY DESIGN. I DON'T THINK IT WOULD TAKE A LOT OF

TIME TO HAVE THEM DESIGN. MAYBE. >> DO WE HAVE LONG ENOUGH TO WAIT? FOR THE BOND PROGRAM OR NOT?

>> I DON'T THINK WE DO. >> 3.5 MILLION FOR BURYING POWER LINES. THERE ARE SO MANY OTHER NEEDS.

>> THAT IS A LOT TO ASK ALL THE RESIDENTS.

>> FOR JUST SOME POWER LINES IN CURRENTLY INDUSTRIAL BUSINESSES.

>> THE WAY I WOULD VIEW IT. AND MAYBE YOU CAN CHIME IN, TOO.

IT WITH THE RIGHT PROJECT THE MASTER PLAN AND WE REALLY LIKE IT. AND THEY ASK:SOMEHOW. IT MAY BE AT THAT TIME THE CITY DECIDES THIS IS A WORTHY PROJECT TO HAVE.

BUT TO DO IT NOW, TODAY, I THINK IT IS A LOT OF MONEY TODAY.

>> AND REMEMBER THERE IS TERSE A DISTRICT HERE IN THAT CAN BE ADDED TO THE PLANT BECAUSE THAT COULD BENEFIT. SO WHILE THAT IS NOT IN THE PLAN NOW. AND GO BACK.

>> THANK YOU FOR THAT. THANK YOU.

>> TOTAL BUSINESS PROPERTY THE 2021 CIP PROJECT THE SOUTH SIDEWALK RECONSTRUCTION BUT ALSO RECONSTRUCT A COVERT UNDER CENTURY DRIVE TO MEET THE 100 YEAR FLOOD STANDARDS WHICH IT DOES NOT CURRENTLY TWO. PHASE ONE IS THE CENTURY DRIVE BETWEEN ROWLETT ROAD THE RED PORTION. VAUAUGHN . DRIVE AND SINGLETON STREET THE HORSESHOE SHAPE IS A PHASE TWO PORTION. GO BOND IN 2021 AWARDED 2.157 BILLION ACES ONE AND TWO DESIGN. AND ALSO FOR PHASE ONE CONSTRUCTION. OUR COMPLETE AND HAVE BEEN REVIEWED.

PHASE ONE ENGINEERS PROCESS IS 2.7 MILLION. PHASE ONE CONSTRUCTION IS ANTICIPATED TO BEGIN LATER THIS YEAR. PHASE TWO ENGINEER COST ESTIMATE IS 2.11 BILLION. THAT CONSTRUCTION IS PROPOSED. WE ARE ASKING THE COMMITTEE TO PROPOSE THAT FOR ME 2020 BOND ELECTION. ENCORE HAS FINISHED ITS RELOCATION AND FRONTIER IS NOT WORKING TO RELOCATE HIS FACILITIES. AS I SAID BEFORE THE GO BOND IN A 2021 AWARDED 2.1, 2.2 MILLION.

THE REVENUE BONDS ARE $380,000. THE EXPENSES AND ENCUMBRANCES ARE 570,000. WE ARE PROPOSING A FUND TRANSFER OF NEARLY $900,000 FROM VARIOUS PROJECTS. AS WE DISCUSSED AT THE FINANCE COMMITTEE LAST WEEK. THE PROPOSED ADJUSTED BALANCE THEREFORE IS 2.4, 2.5 MILLION WHICH IS JUST ENOUGH TO COVER ALMOST THE CONSTRUCTION. I WOULD HAVE TO LOOK WHAT DID YOU WANT TO QUICKLY EXPLAIN THE REASON FOR THE SIGNIFICANT OVERRIDE?

>> THAT IS BECAUSE OF THE CULVERT.

[00:40:01]

>> THAT BOX CULBVERT WAS DESIGNED FOR A 25 YEAR STORM.

>> IT WAS DESIGNED FOR A 25 YEAR STORM HOWEVER THE ANALYSIS THE ENGINEERING CONSULTANTS ARE DOING. THE RECONSTRUCTION PLANS.

DETERMINED THAT IT CAN BARELY >> AND CURRENT DESIGN STANDARDS ARE 100 YEAR. AND WINDOW THAT IS A PROBLEM AREA, FLOODING AREA.

SO WE WANTED TO MAKE SURE THAT BOX CULVERTS GOT UPGRADED QUICK THIS WILL, IN ESSENCE, ALLEVIATE SOME OF THE FLOODING ISSUES THAT OCCUR CURRENTLY ON THE ROAD TRESTLE BECAUSE ALLOWING MORE

FLOW OUT? >> I HAVE NOT SEEN THE HYDRAULIC ANALYSIS BUT I WOULD EXPECT THAT TO BE THE CASE.

>> GOTCHA. THE 2021 CIP PROJECT IS COUNTRY AIR ESTATES RECONSTRUCTION. AGAIN, STREETS, UTILITIES AND SIDEWALK RECONSTRUCTION. PHASE 1 IS SALZBURG BETWEEN CHIESA IN THE ALLEY EAST SWISS WAY, OF AN 100 FEET SWISS WAY ON BETWEEN ACUPOLCO AND CHIESA. PHASE ONE CONSTRUCTION.

IN SEPTEMBER 2021 APPROVED THE TASK FOR WALTER MORE TO DESIGNAE CONSTRUCTION. IN SEPTEMBER 2021 APPROVED THE TASK FOR WALTER MORE TO DESIGN BOTH. PLANS ARE CURRENTLY AT 100 PERCENT COMPLETE AND UNDER REVIEW.

THE PHASE ONE COST ESTIMATE IS 1.3 MILLION.

IN THE PHASE TWO IS 3.2 MILLION. PHASE ONE CONSTRUCTION IS ANTICIPATED TO START EITHER QUARTER THREE OR QUARTER FOUR OF THIS YEAR. PHASE TWO IS TO BE CONSTRUCTED AS PART OF A FUTURE BOND ELECTION. AGAIN, WE ARE ASKING THE TASK FORCE - THE CAPITAL IMPROVEMENT TASK FORCE TO PUT THAT - RECOMMEND THAT FOR THE ELECTION MAY 2024. CURRENTLY WE ARE ACQUIRING RIGHT-OF-WAY FOR THE SALZBURG PHASE ONE GO BOND. 1.144 MILLION. THE EXPENSES AND ENCUMBRANCES. THE PROPOSED FUND TRANSFER FROM VARIOUS 150,000 TO BRING THE BALANCE AS WELL AS 1.228. THE RIGHT TURN LANE ANALYSIS THE 2018 CIP. THE RIGHT TURN LANE WERE PRESENTED TO THE COUNCIL. THEY SELECTED GROUP ONE IS A FIRST, SECOND AND THIRD PR PRIORITY. THE EASTBOUND MILLER WROTE AT GEORGE BUSH TURNPIKE. WESTBOUND MILLER WROTE AT GEORGE BUSH TURNPIKE NORTHBOUND. THE TURNPIKE SOUTHBOUND MILLER ROAD.

THE GROUP TWO AS A QUARTER AND FIFTH PRIORITY. THE SOUTHBOUND ROWLETT ROAD ONTO LAKEVIEW PARKWAY WESTBOUND AND WESTBOUND LAKEVIEW RIGHT ONTO KENWOOD DRIVE TO THE EAST. WHAT DID YOU ALL HAVE ANY MORE THOUGHT ON THE CONVERSATION WE HAD WITH THE FINANCE COMMITTEE ABOUT MAYBE SPLITTING?

>> YES. WE HAVE LOOKED AT IT WE ARE STILL LOOKING AT IT.

>> GOT YOU. IT WAS JUST A QUESTION. SOME RIGHT TURN LANES RIGHT-OF-WAY ACQUISITION. SOME DELAYS BECAUSE SOME PEOPLE ARE NOT RESPONDING YOUR HAVING TO GO THROUGH ANOTHER PROCESS. AND SO THE QUESTION WAS DO WE JUST MOVE FORWARD UNDER TWO DIFFERENT CONSTRUCTION CONTRACTS? AND GO AHEAD AND MOVE FORWARD WITH THE ONES WE'VE ALREADY DONE THE ROI AND DESIGN BUT TO PUT THAT UP FOR CONSTRUCTION? AND THE OTHER GROUP IS WHENEVER WE ARE FINISHED GETTING THE ACQUISITION FOR THE RIGHT-OF-WAY? THAT WAS

THE QUESTION. >> GROUP ONE IS ESTIMATED TO COST 1.2, 1.3 MILLION AND GROUP TWO JUST UNDER 1,954,000. THE COMPLEXITY OF THE INTERSECTION SECULARIZATION AND APPROVAL DID

[00:45:02]

COUNCIL APPROVED A TASK AUTHORIZATION. FOR GERARBV THE FINAL PLANS HAVE BEEN APPROVED E THE FINAL PLANS HAVE BEEN APPROVED R THE FINAL PLANS HAVE BEEN APPROVED BY TXDOT THEIR 100 PERCENT COMPLETION. WE HAVE TWO OF THE FIVE PARCELS FOR THIS GROUP. AND THE COST IS ESTIMATED TO BE 1.2, 1.3 MILLION. AND THE NEXT GROUP, THE FOURTH AND FIFTH PRIORITIES SOUTHBOUND ROWLETT ROAD TO WESTBOUND LAKEVIEW PARKWAY. AND WESTBOUND LAKEVIEW PARKWAY TO KENWOOD EAST. COUNCIL AWARDED A DESIGN CONTRACT TO RJ AND GROUP.

THESE TWO HAVE BEEN ACHIEVED AND APPROVED BY TXDOT INSTEAD OF 100 PERCENT COMPLETION BUT WE HAVE TWO OF THREE PARCELS. AND THE ESTIMATED COST IS ALMOST $1 MILLION. ALLIE GROUP F, THE REMAINING FROM THE 2018 CIP BOND ELECTION. IT IS ABOUT 2500, 2600 FEET OF PAVING BETWEEN RICE AND TWO LANE. BETWEEN MEADOW LARK AND CHIESA WITH STORM WATER AND MEADOWLARKS.

AND THAT IS RIGHT HERE. MEADOW LARK AND CHIESA AND GROUP M IS UNIVERSITY DRIVE AND K KNIGHTS BRIDGE, AND THAT IS SOMETHING HERE. AND SARA DRIVE AND WESTWOOD IS DOWN HERE.

BARFIELD DESIGNED, THEY HAVE BEEN COMBINED INTO ONE CONTRACT.

WE DID THE PROJECT IN OCTOBER 2022. OPEN IN THAT SAME MONTH.

THE CONTRACT WAS AWARDED TO AUSTIN RAYMOND FOR 1.3 MILLION.

CONSTRUCTION BEGAN IN 23. JANUARY 23RD. AND CONSTRUCTION OF THE TWO GROUP IS EXPECTED TO TAKE SIX MONTHS. THE GO BOND BETWEEN 2015 AND 20216.1 MI MILLION. ALL OF THE ALLEYS TO DATE PLUS DESIGN WORK. WE ARE PROPOSING 150,000 FUND TRA TRANSFORM. THE SIMILAR WORK. NOT QUITE $2500.

>> DID THAT ACCOMPLISH ALMOST ALL THAT WERE ORIGINALLY IN

SCOPE? >> ALMOST. THEN WE HAVE ALLEY GRIP ON THE 2021 BOND ELECTION. THAT IS 2700 FEET OF PAVING ALLEY , PAVING BETWEEN TEAL COURT AND ALLEN LANE. COUNCIL APPROVED A TASK AUTHORIZATION FOR CP. TO DESIGN THIS PROJECT CONSTRUCTION BEGAN IN JAN JANUARY 23RD. THE WORK WAS DELAYED. THE GAS MAIN RELATED ISSUE. IN THE CONSTRUCTION SITE EARLIER IN THE WINTER. THE CONSTRUCTION DID RESUME IN MARCH AND WE EXPECT COMPLETION OF THIS ALLIE GROUP LATER THIS YEAR IN QUARTER FOUR. AND AGAIN, THE FUNDING INCLUDES THAT ALLEY SO THE FUND TRANSFERS CAN BRING THAT TO 2500 BUCKS.

OKAY, WE HAVE AN ONGOING CIP PROJECT. THE TRAFFIC SIGNAL

[00:50:10]

>> THE EAST BANK WOULD BE ON THE RIGHT-HAND SIDE.

>> I GOT BACKWARDS. >> IT IS WEST BANK.

>> GO BONDIN 202112.7 MILLION. $300,000 DESIGN FEES TO DATE.

[00:55:07]

A UTILITY PROJECT 36 INCH AND 30 INCH WATER LINE. THIS IS A TRANSMISSION MAIN PROJECT. 8400 FEET AREA 30 INCH WATER LINE. IN MAY OF LAST YEAR COUNCIL APPROVED A TA. TO DESIGN THE PROJECT RIPARIAN '60 PERCENT DESIGN PLANS. AND CORONATION WITH THE CITY OF DALLAS. WE CROSS THIS PROPERTY HERE. AND CROSSING THE TOLLWAY AS WELL. THEY BEGAN CORONATION WITH THE TOLLWAY AS WELL. SUBSURFACE UTILITY ENGINEERING HAVE BEEN COMPLETED. AND EXISTING CORRIDORS. THE CONSTRUCTION IS ANTICIPATED TO BEGIN IN SPRING 26. THE LINE DOES NEED TO BE IN SERVICE IN CONJUNCTION WITH THE 24 INCH DELROCK WATER LINE. THE CONSTRUCTION ESTIMATE FOR THIS PROJECT IS 14.8 MILLION. WE ARE PLANNING THE REVENUE BOND. IN AN AMOUNT SO FAR AT $10 MILLION.

WITH THE DESIGN FEES THAT LEAVES A BALANCE OF 9.1. SO WE DO HAVE A BIT OF A FUNDING GAP. I THINK BY THE TIME WE GET TO 21 WEEKS WE CAN ASSIGN MORE REVENUE B BONDS. THIS IS PHASE TWO. IS THE GREEN LINE ALONG THE LAKE SHORE THAT WAS A 30 INCH SEWER LINE.

THAT WAS RECONSTRUCTED UP TO THE STATION. THE PHASE 2TWO IS THE RED LINE. IT IS MORE THAN A MILE LONG. IT IS COMPRISED OF A SEWER LINE ECHOES FROM THE LAKESHORE. TO 66. EAST OF 66 THE DESIGN PLANS ARE 100 PERCENT COMPLETE. WE ARE CURRENTLY ACQUIRING EASEMENTS. NOT RIGHT OF WAY BUT EASEMENT. THE ENGINEER ESTIMATE IS 2.7, 2.8 MILLION. A PORTION OF THE PHASE TWO WILL BE CONSTRUCTED AS PART OF THE 66 DELROCK UTILITY RECONSTRUCTION.

REVENUE BONDS FOR THIS PROJECT 4.6 MILLION. WE HAVE CONVERTED AND SPENT 2.7, 2.8 MILLION FOR THE DESIGN AND CONSTRUCTION OF PHASE ONE. THAT LEAVES A BALANCE 1.2 MILLION. THE BALANCE IS 2.1 WHICH IS A BUFFER FOR THE ENGINEERS COST. THE TWO BASIC PROJECT. PHASE ONE FROM TARGET TO ROWLETT ROADBED AND PHASE 2 FROM ROWLETT ROAD TO THE MURPHY GAS STATION. HARD TO SEE.

>> WE ARE ALREADY HALFWAY DONE WITH THIS ONE. AND THE ASSOCIATED STARTED DESIGNING THIS PROJECT IN NOVEMBER. THEY ARE WORKING TOWARD A 30 PERCENT DESIGN. THIS IS A COMPLICATED CORRIDOR. 166. PHASE ONE IS ESTIMATED TO BE 2.9 MILLION AND PHASE TWO ALSO 2.9 MILLION. AND PHASE TWO DOES REQUIRE SOME EASEMENT ACQUISITION. THAT IS WHY THE SPLIT IN TWO PHASES BUT REVENUE BONDS 4.2 MILLION. EXPENSES AND ENCUMBRANCES TO DATE ALMOST HALF A MILLION. GIVES US 3.7 MILLION. BALANCE.

WE ARE PROPOSING A FUND TRANSFER OF 340,000. WHICH GIVES US A NEW BALANCE OF $4.0 MILLION. THAT IS A BIT OF A SHORTFALL.

OUR INSTRUCTION TO THE CONSULTANT ARE TO GIVE US A

[01:00:03]

AVAILABLE. >> IN ALL SERIOUSNESS THE WORK WE HAVE DONE. THAT WILL BE EXCLUDED FROM THE NEW?

>> THAT COULD BE, YES. IT IS ONLY 30 PERCENT. THEY ARE NOT EVEN AT 30 PERCENT. SO I DON'T HAVE A GOOD OPC AT THIS POINT QUICK THIS IS UP TO THE LINE RATHER THAN REPLACEMENT OF THE

LINE WITH THE SAME SIZE? >> YES. WHAT YOU TOLD THE CONSULTANT WITH THE FUNDING LEVEL. TWO THIRDS TO DO BOTH

BASES. THE SHORTFALL PAID. >> NUMBER ONE THOSE CONSTRUCTION ESTIMATES ARE BUDGETARY NUMBERS. AND TWO AS MAYOR POINTED OUT. WE HAVE DONE A LOT OF WORK ON PHASE ONE TO BEGIN WITH. SO THAT COULD CUT THE CONSTRUCTION COSTS DOWN ON THAT PART OF THE PROJECT AND THOSE SAVINGS CAN BE USED ON PHASE TWO. QUICK THEY PUT A LOT OF PVC WERE CAST IRON USED TO BE. BECAUSE UNEXPECTED BREAKS.

THERE'S A LOT OF HIGH-PRESSURE AND HE WROTE THAT LINE VERY

FAST. >> OKAY.

>> 2021 CIP PROJECT IS THE ROWLETT ROAD PUMP STATION. THIS IS IN ADDITION TO THE UPPER PRESSURE PLANE. THIS ADDITIONAL PUMP AT THE ROWLETT ROAD STATION AT CASTLE AND ROWLETT ROAD WILL SERVE THE UPPER PRESSURE PLANE. IT IS AN ADDITIONAL PUMP THAT CAN DELIVER APPROXIMATELY 1850 GALLONS A MINUTE. IT WILL BE INSTALLED IN AN EMPTY PUMP SLOT WITHIN THE NEW BUILDING. THAT WAS RECENTLY BUILT, I SAY RECENT. WITHIN THE LAST FIVE YEARS I THINK. THE ROWLETT ROAD PUMP STATION. THE STATION PIPING AND CONTROLS ARE INCLUDED WITH THIS. THEY INCLUDE TASK AUTHORIZATION DECEMBER. TO DESIGN THIS PROJECT. THEY BEGAN A DESIGN IN JANUARY. THE GOP BONDS, WE HAVE 500,000 IN GOP BONDS AVAILABLE THERE. THE DID SIGN HE IS 147,000. WE HAVE ALMOST 350,000 BALANCE IN THIS PROJECT. WHICH I THINK IS PLENTY. COLLEGE PARK LIST STATION ABANDONMENT. THIS WILL DECOMMISSION THE COLLEGE PARK WE ARE GETTING RID WHEN WE CAN. WE WILL CONVERT IT TO GRAVITY/SEWER. AND DEFERRED THAT WASTEWATER FLOW TO THE REST OF OUR SYSTEM. IN DECEMBER 2022 COUNCIL APPROVED A TASK AUTHORIZATION TO DESIGN THE PROJECT. SURVEY AND GEOTECH EXPLORATION ARE UNDERWAY AS WELL AS SUBSURFACE UTILITY LOCATIONS.

WE HAVE $750,000 IN 2021 GOP BONDS. THE DESIGN ENCUMBRANCES ARE 185. SO WE HAVE MORE THAN HALF A MILLION TO DO THIS

PROJECT. >> THIS ONE COULD BASICALLY GO BACK DOWN TO DIRT ROWLETT AND THE STATION WOULD BE GONE. AND

NO ONE WILL NOTICE? >> BASICALLY. WE CANNOT REMOVE THE INFRASTRUCTURE BUT WE WILL FILL IT, CUT OFF THE TOP AND.

YES. >> GOTCHA.

>> IN THE SAME WITH THESE TWO LIFT STATIONS , WINTER CIRCLE AND TULETT. THIS IS A DECOMMISSIONING OF THE LIFT STATION TO CONVERT THEM TO GRAVITY FLOW. AGAIN, IN DECEMBER OF LAST YEAR COUNCIL AWARDED A DESIGN CONTRACT TO GRANT T. THEY HAVEH H. TAM. THE HORIZONTAL ALIGNMENTS FOR THE NEW GRAVITY SEWERS THAT WILL TAKE THE PLACE OF THE LIFT STATION. IN PREPARATIONS TO BEGIN PROJECT SURVEYING. THERE ARE BASICALLY 2 PROJECTS WINTER CIR. HAS 450,000 AVAILABLE FROM THE GOP BONDS. THE DESIGN FEE WAS SPLIT ABOUT 80,000 FOR WINTER CIRCLE AND 80,000 FOR THE TOTAL FRIDGE. THAT BALANCE IS ALMOST 372 FOR THE LIFT CIRCLE. AND 900,000 WAS ALLOCATED FOR

[01:05:06]

WE ARE REPLACING AN OBSOLETE TYPE PUMP SYSTEM TO MODERN SUBMERSIBLE PUMP SYSTEM. AS WELL AS CONTROLS AND STATION PIPING.

THE COUNCIL APPROVED THE TASK AUTHORIZATION TO DESIGN THIS PROJECT. THEY HAVE SUBMITTED A DRAFT BASIS OF DESIGN. WHICH WE ARE CURRENTLY REVIEWING. THE GO BOND FUNDS AVAILABLE ARE 600,000. THE DESIGN FEE IS ABOUT 116,000. 440,000 LEFT FOR CONSTRUCTION. AND AS A SUMMARY, THESE ARE THE COMPLETED PR PROJECTS. RECENTLY WE COMPLETED TRACY TRAILS USING GRANTS FROM COMMUNITY BLOCK GRANTS. ALLIE GROUP K WAS COMPLETED AS WELL AS ALLIE GROUP N AND DELROCK THE SOUTH CURVE.

INSTALLED AT MARTIN AND 66. AND THE KENWOOD PARK. AND THAT CONCLUDES THE PRESENTATION. WITH ROOM FOR QUESTIONS I HOPE.

>> YOU ARE GETTING SOME OF T THOSE.

>> THANK YOU. >> JUST SO YOU KNOW IF YOU HAVE NOT MET NINA JACOBS. SHE IS OUR CIP MANAGER. IT IS OKAY. AND TEN INGLE IS ONE OF MY EIT IN THE PROCESS.

>> THANK YOU VERY MUCH. >> IT IS ALWAYS GOOD ONE STOPPED IS A PRESENTATION AND YOU HAVE A SPEECHLESS COUNCIL.

>> BUT IN A GOOD WAY. >> VERY GOOD ASSUMPTIONS.

>>

GIVE IT. >> I THOUGHT THIS WAS THE LAST

ONE. >> AND THE ONE THAT IS ON THERE NOW. WE WERE NOT GOING TO PUT IT OUT UNTIL AFTER THE PRES PRESENTATION. AND LINCOLN FROM OUR ENGINEERING.

[3B. Provide an update to City Council on the Four-Day Workweek for all open range City of Rowlett employees. (45 minutes)]

>> NEXT ITEM IS ITEM 3B AN UPDATE TO CITY COUNCIL FOR A FOUR DAY WORK WEEK FOR ALL MEMBERS ON THE CITY OF ROWLETT.

DOES ANY MEMBER WANT TO SPEAK ON THIS? SEEING NONE.

>> THE LAST COUNCIL UPDATE. COUNCIL, AS YOU KNOW LAST SUMMER WE HAD A CONVERSATION, AND THE WEIGHT THE ORGANIZATION PARTICULARLY WHEN LOOKING AT VARIOUS AT THE TIME. FATE WAS A HUGE ISSUE FOR US. AND SO WAS HIRING PEOPLE. AND FORCED US TO TAKE A DEEP LOOK AT MAYBE SOME OTHER ALTERNATIVES WE CAN DO THAT WOULD NOT AFFECT THE B BUDGET. SOME BACKGROUND IS A PART OF THAT. WE HAVE BEEN TRACKING THE VARIOUS VARIANCES WE HAVE HAD OVER THE YEAR. OPEN RANGE WOULD BE EVERYBODY ELSE INCLUDING THOSE IN POLICE AND FIRE THAT ARE NOT SWORN. THE COMBINED TOTAL. AND YOU CAN SEE HIM AS HIGH AS 9 PENINE PERCENT EVERY YEAR, BECAUSE WE ARE LOOKING AT A YEAR BEHIND. WE RECOGNIZE THE FACT THAT AT THE TIME WE HAVE LIMITED OTHER CITIES WERE IMPLEMENTING THEIR NEW PAY PLAN. WE WERE ALWAYS GOING TO BE BEHIND. SO IN 2022 THE SAME THING. WE SAW POLICE ABOUT A-EIGHT PERCENT. ALMOST EIGHT PERCENT, OPEN RANGE WAS 5 PERCENT. WE HAVE HAD EXTREMELY GOOD LUCK. BUT I TELL YOU IT IS VERY HARD WORK FOR RICHARD AND HIS TEAM TO GET ALL 18 RESPONDENTS CITIES EVERY TIME. THERE HAVE BEEN TIMES WE'VE ALMOST HAD TO THREATEN BLOOD. BUT WE ALWAYS GET IT WE ALWAYS

[01:10:04]

BECAUSE REMEMBER, AGAIN, THE DATA WE ALWAYS USE IS A YEAR OVER BY THE TIME WE IMPLEMENT BUT EVERYONE ELSE HAS MOVED AGAIN. AND WHEN YOU LOOK BACK AT THE SCALE AND YOU SEE HOW MANY YEARS WE WERE OFF THE STATE POLICE 6.9, 6.6, 4.2. WE ARE ALWAYS OFF BY PERCENT. THIS GAVE US A CHANCE TO START GETTING CLOSER TO MARKET. BUT WE ALSO SAID IS THE GOAL WOULD BE OPEN RANGE TO REACH THREE PERCENT ABOVE MARKET. ALONG WITH THE MODIFICATION WE MADE WITH THE SCHEDULE. AND AT THE TIME WE HAVE THE BUDGET MEETINGS, WE WERE CHALLENGED WITH COMING BACK TO COUNCIL WITHOUT WE WOULD ACTUALLY IMPLEMENT THAT. THE LOGISTICS BEHIND THAT. WE WOULD WORK ON THAT STARTED MEETING WITH ALL OF OUR TEAMS. A LOT OF SCRATCHING OUR HEADS, AND QUITE FRANKLY. PULLING OUR HAIR OUT IN TERMS OF TRYING TO FIGURE IT OUT. FOR EXAMPLE POLICE AND FIRE, NO CHANGES THERE. THAT IS 24/7 OPERATIONS. RECREATION CENTER, THE LIBRARY THERE WERE MODIFICATIONS MADE. WE KEPT THE DOORS OPEN. WE RECOGNIZE THAT NO ONE-SIZE-FITS-ALL. THIS IS SOMETHING EVERY DEPARTMENT PRETTY MUCH HAD TO FIGURE OUT FOR THEMSELVES. AND IN SOME CASES EVEN DIVISIONS WITHIN THAT SAME DEPARTMENT. SO THE MODIFICATION TO THE WORK SCHEDULES INCLUDE CLOSING CERTAIN BUILDINGS ON FRIDAYS. EXTENDED HOURS TO THE PUBLIC ON OTHER WEEKDAYS. PARKS AND RECREATION, LIBRARY, PUBLIC WORKS. WE'LL LINE THE SHIFTS. AGAIN, THE GOAL WAS FOUR CONTINUOUS WORKDAYS AND THREE CONTIGUOUS OFF DAYS. EVEN AT THE LIBRARY AND PARKS AND REC RECREATION. WE STILL WERE PROVIDING THE OPPORTUNITY FOR EMPLOYEES TO WORK FOUR DAYS AND OFF THREE DAYS. REGARDLESS OF THE SYSTEM, ALTHOUGH WE KEPT THE LIGHTS ON WE STILL WERE ABLE TO MAKE THAT WORK. AND AGAIN, THAT WAS NOT EASY. I REALLY APPRECIATE MARLA AND DEREK FOR COMING THROUGH ON THAT. I KNOW THAT WAS, AGAIN, VERY DIFFICULT TO FIGURE OUT BUT THEY DID IT MADE THEY GOT IT FIGURED OUT.

COMMUNITY DEVELOPMENT TO THE SAME. FOR EXAMPLE IN COMMUNITY DEVELOPMENT INSPECTION. ONE THING WE HEARD FROM BUILDERS AND DEVELOPERS WERE VERY CONCERNED ABOUT WHETHER INSPECTIONS WOULD BE ABLE TO BE DONE ON FRIDAY. AND SO WE DID SCHEDULE SHIFTS SO THEY WOULD BE AVAILABLE ON FRIDAY. SO, A COUPLE THINGS WE HAVE DONE SINCE THEN. WE HAVE SURVEYED OUR EMPLOYEES TO SEE HOW THIS WAS WORKING FOR THEM. TO SEE IF THEY WERE CONCERNS STILL. THEY WANTED US TO ADDRESS AND HOW IS IT AFFECTING THERE WORAWORK AND THEIR LIFE. AND WE A REALLY HIGH RESPONSE RATE

[01:15:01]

AS YOUR OVERALL WORK/FROM LIFE BALANCE IMPROVED 87 PERCENT SAID YES. DO YOU PREFER THE FOUR OR FIVE DAY WORK WEEK? 96 PERCENT FOR FOUR DAYS. EVEN THOUGH YOU ARE WORKING LONGER HOURS ON THE DAYS YOU ARE HERE. ARE YOU ABLE TO MEET THE NEEDS OF YOUR CUSTOMERS BY HAVING ONE LESS DAY A WEEK? 94 PERCENT OF OUR EMPLOYEES BELIEVE WE ARE. HOW LIKELY WOULD YOU BE TO SEEK EMPLOYMENT ELSEWHERE IF WE RETURN TO TRADITIONAL FIVE-DAY WEEK? AND IT IS A LITTLE BIT SPLIT THERE.

DIVERSEY TO SOME EXTENT THERE ARE OTHER FACTORS THAT COME INTO THAT DECISION. THE LONGER YOU HAVE BEEN WITH AN ORGANIZATION, SOMETIMES THE HARDER IT IS TO LEAVE BECAUSE OF ACCRUED VACATION, SICK LEAVE AND A WHOLE BUNCH OF OTHER THINGS. PLUS, THE CITY WAS PRETTY AGGRESSIVE WITH PAID LAST YEAR. WHEN YOU CONSIDER A LOT OF THE REASONS WHY, WE HAVE 28 PERCENT.

BASICALLY A LITTLE OVER ONE FOURTH WAS VERY LIKELY, 27 PERCENT VERY LIKELY. 28 PERCENT. SO WE WERE VERY INTERESTED IN THOSE RESULTS. SOME OF THE FEEDBACK FROM EMPLOYEES. THESE ARE JUST SUMMARY A COUPLE OF SLIDES. GET MORE PERSONAL TIMES FOR GETTING THINGS DONE. WE SCHEDULE OUR FOCUS ON FRIDAYS INSTEAD OF OTHER WEEKDAYS. I REALLY ENJOYING IT GIVES ME TIME TO TAKE CARE OF THE STUFF. THAT ARE USUALLY OPEN DURING THE DAY OR SPEND TIME WITH MY FAMILY. IMMENSELY POPULAR THROUGHOUT THE DEPARTMENT. IT IS NOT VERY PRACTICAL FOR FIELDWORK. WE STILL HAVE DISCUSSIONS ABOUT THINGS WE MIGHT BE ABLE TO TWEAK OR THINGS WE COULD DO TO TRY AND IMPROVE THAT. SO WHAT WE DO ALL DAYS OF THE WEEK. IT IS IMPROVED TREMENDOUSLY. A FOUR DAY WORK WEEK. WE FOUND IT TO BE A RECRUITMENT TOOL. WE HEAR THAT FROM PEOPLE. IT IS INTERESTING, THE OLDER THEY ARE. SEEMS TO BE A FEATURE FOR THEM. BUT THE YOUNGER EMPLOYEES ARE, THE ONES WE ARE RECRUITING SEE THIS AS A HUGE, HUGE BENEFIT. THE FOUR DAY WORK WEEK HAS MADE ME RETHINK LEAVING THE CITY BUT THE BEST THING THE CITY HAS DONE SINCE I HAVE BEEN HERE. AND WE LEARNED VALUABLE LESSONS FROM THE FEEDBACK PROVIDED BY EMPLOYEES AND NOT JUST FROM THE SURVEY. BUT ALSO FROM OTHER DISCUSSIONS WE HAVE HAD SINCE WE IMPLEMENTED IT. SOME OF THE SUCCESSES WE'VE HAD WITH MODIFIED SCHEDULE. OBVIOUSLY THE WORK LIFE BALANCE WHICH IS REALLY IMPORTANT. PARTICULARLY FOR MENTAL HEALTH AND I WILL SHOW YOU A COUPLE STEPS ON THAT IN A MINUTE. WE EXTENDED ACCESS TO OUR RESIDENTS TO CONTACT CITY BUSINESS MONDAY THROUGH THURSDAY. WE STAY OPEN LATER IN THE EVENING. BECAUSE WE ARE CLOSED ON FRIDAYS IN PLACE THAT ARE OFF ON FRIDAY ARE NOT FORCED TO WORK. SINCE EVERYONE ELSE IS NOT AT WORK WHEN YOU HAVE MORE OF A FLEX DAY SC SCHEDULE. THERE ARE PEOPLE ALWAYS WORKING. COSTLY GETTING EMAILS DURING THAT TIME. THE ABILITY TO GET MORE ACCESSIBLE ON THE WEBPAGE. YOU MAKE SOME CHANGES. AND WE MAKE CERTAIN FORUMS. CERTAIN TYPES OF OTHER THINGS MORE ACCESSIBLE FOR OUR CUSTOMERS. WE ARE COVERING HERE IN JUST A FEW MINUTES. FROM STAFF WE BELIEVE OVERWHELMINGLY AROUND HIS EYE BECAUSE OF THIS. WE HAVE SEEN IT IS BEEN SUCCESSFUL IN RECRUITING EMPLOYEES AND RETAINING EXISTING EMPLOYEES. SO WE ARE VERY PROUD OF THAT. IT IS EXTENDED SERVICE HOURS TO THE PUBLIC. WE HAVE OVERCOME SOME OF OUR CHALLENGES RELATED TO PAY BY DOING THIS. OUR EMPLOYEES IN THE OPEN RANGE WE HAVE NOT RECEIVED THE KIND OF FEEDBACK WE NORMALLY DO ABOUT PAY. THE COMBINATION OF BRINGING TO AT LEAST TO 0 AT THE MARKET. AND THIS IS OVERCOME THAT. AND PUT ON THE CUTTING EDGE. AND HELP AS A RECRUITMENT TOOL. WE BEEN INTERESTED IN DOING THAT. ONE EMPLOYEE WAS AT A CONFERENCE LAST WEEK AND THEY HAD TO CALL AROUND TABLE ABOUT WHAT CITIES

[01:20:02]

AND A MORE COMMON THEME SEEMS TO BE THEY TRY TO SPREAD THIS OUT WITH MORE DAYS. THAT IS NOT QUITE GET WORK AS WELL. WHAT ARE THE BENEFIT TALKING ABOUT MENTAL HEALTH? FOR OPEN RANGE EMPLOYEES OVERTIME IS DOWN 1500 HRS. IT IS ONE OF MY EARLIEST CONCERNS.

WHEN I FIRST STARTED HAVING CONVERSATIONS AMONG STAFF. WHEN WE WENT TO SCHEDULE LIKE THIS. WHEN WE SEE OVERTIME CREEP. THAT WAS ONE THING I WAS PRETTY CONCERNED ABOUT. AND I UNDERSTAND THIS IS NOT INCLUDE PUBLIC SAFETY. WE STILL HAVE OTHER CHALLENGES THERE PARTICULARLY WITH VACANCIES. BUT FOR (EMPLOYEES, OVERALL OVERTIME IS DOWN 1500 HRS. AND THAT PERIOD OF TIME IS OCTOBER 1ST THROUGH THE END OF FEBRUARY.

THAT IS FIVE MONTHS AT THAT TIME. SICK TIME IS ALSO DOWN.

THE WAY WE DEFINE THAT IS WHAT SOME PEOPLE REFER TO AS MENTAL HEALTH DAYS. WE LOOK AT ALL THE INCREMENTS, ONE STATE INC INCREMENTS. THE FIRST FIVE MONTHS OF LAST YEAR VERSUS THE FIRST NINE MONTHS OF LAST YEAR. EVEN THAT IS DOWN ROUGHLY 200 HOURS. SOME OF THE CUSTOMER FEEDBACK WE HAVE HEARD. THE UTILITY BILLING IT IS NOT COMING IN THE FIRST MONTH OR TWO THEY'RE NOT PEOPLE ASKING QUESTIONS ABOUT THE SCHEDULE.

WHAT CAN I DO, BUT THE TWO COMPLAINTS. ONE COMPLAINT SHE GETS PAID ON FRIDAY AND WANTED TO PAY HER BILL ON FRIDAY.

WE ASSISTED HER IN SETTING HER UP ONLINE AND OVER THE PHONE OPTIONS. THE SECOND COMPLAINT - CUSTOMER CUT OFF DOWN PAYMENT ON WEDNESDAY AND CAME IN AND TRIED TO PAY ON A FRIDAY. STAFF WENT BACK TO THE DRAWING BOARD, WHERE WAS SHE GETTING THE INFORMATION? WHY WASN'T SHE ABLE TO GET HELP? AND QUITE FRANKLY THE REPLACES IT WAS HARD TO FIND THE NUMBER YOU CALL FOR AFTER HOURS. THEY MADE SOME CHANGES THERE SO PEOPLE CAN FIND THAT EASIER THE NEXT TIME. THE ACTION CENTER HAVE NOT HAD ANY FORMAL COMPLAINTS. THEY HAVE RECEIVED 14 PHONE CALLS, AND FIVE IN PERSON. AND REALLY TRYING TO GET THE RIGHT BUILDING SOMETIMES WE BALANCE. SO THAT REALLY IS FROM THAT PERSPECTIVE. AND INITIALLY READ A FEW COMPLAINTS FROM BUILDERS WHO ARE USED TO GOING TO THE CITY ON FRIDAY. BUT THEY HAVE SINCE ADJUSTED. THE ONE THING THAT CAME UP IF YOU ALL REMEMBER A COUPLE COUNCIL MEETINGS AGO. SOMEBODY COMPLAINED ABOUT INSPECTIONS. I WANT TO MAKE SURE IT IS CLEAR. TYPICALLY WHAT WE ASK IS THAT YOU SCHEDULE YOUR DAY BEFORE. BY 3 P.M., ABOUT 3 P.M. IF BY 7 P.M. IF ASKING FOR THE INSPECTIONS WE WILL DO IT. WE WILL GET IT DONE. AND SOME WE HAVE RESEARCHED THE INFORMATION THAT IS PROVIDED. AND THE BUILDER ONE THING WE SAW THEY WERE NOT DOING THAT. EVEN ON THE SAME DAY YOU CAN STILL GET YOUR INSPECTION AS LONG AS YOU HAVE THAT REQUEST IN THEIR BY 7SEVEN AM. TYPICALLY IF YOU DO IT THE DAY BEFORE YOU ARE COLD. IF YOU WANT TO WALK IN AT 8 O'CLOCK AND GET IT DONE THAT DAY YOU WILL NOT GET IT DONE. NO REAL COMPLAINTS ON POLICE RECORDS. WE HAVE SOME FEEDBACK WE HAVE GOTTEN IS OUR POLICE DEPARTMENT SINCE OPEN SEVEN DAYS A WEEK. SOMETIMES COURT CUSTOMERS GO TO ON FRIDAY TO ASK ABOUT COURT ISSUES BUT AS YOU KNOW WE HAVE LOBBY PHONES AND IT IS OUR DETENTION OFFICERS WHO ANSWERED THAT PHONE. SO SOMETIMES THEY HAVE TO HELP TRACK DOWN SOME OF THE INFORMATION FOR THOSE INDIVIDUALS. THERE ARE NO REAL COMPLAINTS. THEY HAVE NOTED TRAFFIC BETWEEN FIVE AND 6 P.M.

IS PRETTY MUCH NONEXISTENT. STILL AT 1-TWO PER WEEK. PRETTY LIGHT TRAFFIC THAT LATE IN THE DAY. SO THE OPPORTUNITY GOING FORWARD. TUESDAYS ARE NOT REALLY GETTING THE FEEDBACK OR THE TRAFFIC WITHOUT THE WOOD. SO WE HAVE GOT SOME CONVERSATIONS ABOUT MENDING THOSE HOURS IN THE NEW FISCAL YEAR. AND CAN CHANGE

[01:25:04]

WITHOUT TUESDAY NIGHT WOULD BE REALLY GOOD SINCE WE ARE HAVING COUNCIL MEETING AND OTHER PEOPLE BY BECOMING A.

FOR OTHER REASONS SO WHY NOT. WORKING WITH SOME OF THE DEPARTMENT THAT ARE OFFERING 6-SEVEN DAYS A WEEK SERVICE TO MAKE SURE EMPLOYEES HAVE TIME TO COMPLETE THOSE NECESSARY PROJECTS. TRYING TO FOLLOW UP ON THAT FEEDBACK.

WE MIGHT BE ABLE TO DO THIS WITH THE FLEX TIME WITHIN THE DEPARTMENT. AGAIN, WHAT WE ARE TRYING TO BALANCE IS TRYING TO MAKE THIS FEATURE A POSITIVE ONE FOR EMPLOYEES. MEANING THAT CONTINUOUS DAYS OFF. IT DOES NOT REALLY HELP IF YOU WORK FOUR DAYS, OPERATING THEM BACK AND TAKE THEM OFF TWO DAYS. THAT IS NOT REALLY CONDUCIVE TO HAVING THE KIND OF TIME OFF THAT SEEMS TO MAKE THE BIGGEST IMPACT. AND THEN CONTINUE TO WORK WITH BUILDING INSPECTION TEAM TO MAKE SURE THAT WE CAN SERVICE OUR CUSTOMERS ON FRIDAYS WHEN THE DEPARTMENT IS CLOSED.

AGAIN, AT LEAST IN THE CASE OF IMPACT ELECTED THE INDIVIDUAL A COUPLE WEEKS AGO. WE DID NOT FIND THAT ACCURATE. BUT AGAIN, IT COULD BE THAT IF IT IS THEY ARE NOT TELLING US ABOUT IT.

WHERE THEY HAVE ADAPTED. THAT IS HOW WE WOULD VIEW IT.

SO, ULTIMATELY AT THIS POINT WHAT COUNCIL HAD ASKED FOR LAST YEAR WAS TO DO A MIDYEAR UPDATE. AND LET YOU KNOW HOW IT IS WORKING. WHAT PEOPLE ARE THINKING ABOUT IT. BUT IF WE WERE GOING TO HAVE A DISCUSSION ABOUT POSSIBLY CHANGING. THERE ARE THREE OPTIONS. WE DO THE TWEAKS. AND WE GO BACK TO A FIVE-DAY WORKWEEK. OPEN HAVE A DAY. WE MAY HAVE TO ADDRESS PAIN WITH THAT. OR IF WE WERE GOING TO GO BACK TO THE COMPLETELY OPEN SCHEDULE LIKE WE HAVE HAD BEFORE MONDAY THROUGH FRIDAY. WE WOULD STILL HAVE TO IN LINE WITH PUBLIC SAFETY. YOU WOULD TAKE AWAY ONE BENEFIT. WE NEED TO ADDRESS THAT BECAUSE THAT IS WHY WE MADE THAT DECISION LAST YEAR. AND YOU WILL REMEMBER, COUNCIL ONE THING WE SAID LAST YEAR. IF WE ARE GOING TO ADDRESS PAY CONSISTENTLY AMONG OUR WORKGROUPS IT IS FINE. WE CAN KEEP THE SAME SCHEDULE. BUT WHAT WE ARE LOOKING FOR IS AN EDGE.

WE BELIEVE THIS IS HELPED US FIND THAT EDGE AND WE BELIEVE EMPLOYEES ARE HAPPIER. AT LEAST FROM THE FEEDBACK WE HAVE RECEIVED FROM OUR CUSTOMERS. WE BELIEVE THIS IS ALSO BEEN SUCCESSFUL FOR CUSTOMERS. OR ADAPTED IN SOME WAY. SO THIS WAS MY CONVERSATION I WANTED TO HAVE. AT THAT POINT AND WANTED TO MAKE SURE WE HAD TIME FOR DIALOGUE.

>> THANK YOU, APPRECIATE IT. SORRY, I JUST HAVE A STATEMENT I DON'T KNOW IF THIS IS THE SAME ONE TALKING ABOUT. CUSTOMER FEEDBACK I JUST WANTED TO SHOW HOW FLEXIBLE. THIS IS A SHOUT OUT. BUT I GOT A CALL FROM A LADY WANTED TO GET HER SONS WATER BACK ON AND THERE IS A STORY THAT THERE WAS A LOT OF MONEY OWED. I REACHED OUT TO ANGIE ON FRIDAY AND KNEW SHE WAS OUT. SHE RESPONDED. TALKED TO HER, SHE TALKED TO THE LADY AND THEY GOT THE SONS WATER TURNED BACK ON. SO IT IS NOT ONE OF THOSE IT IS CLOSED. SHE PROVED THAT.

>> A BUNCH OF PEOPLE ANSWERED THE PHONE ON THAT FRIDAY.

>> SHE STARTED IT. >> I HAD TO CALL A BUNCH OF

PEOPLE. >> JUST A SHADOW. WHOEVER ELSE

MADE THAT WORK. >> I APPRECIATE YOU PUTTING THE OPTIONS HERE. I DON'T THINK THESE ARE THE ONLY OPTIONS. WE WANTED TO DISCUSS. I HAVE NO DOUBT THE FOUR DAY WORK WEEK IS VALUABLE FOR RETENTION AND IMPROVEMENT. NO DOUBT ABOUT IT I IMPORTED FROM EMPLOYEES. I KNOW IT BRINGS VALUE TO THE ORGANIZATION. BUT I THINK THERE IS A WAY TO ACCOMPLISH BOTH. AND THAT IS TRY AND LOOK AT FIVE DAYS OPEN. THE MAINTAIN A FOUR DAY WORK WEEK SCHEDULE. ANALOG THE DIRECTORS TO DETERMINE HOW TO MAKE THAT WORK WITH OUR TEAM. THAT IS WHERE I AM AT. I HAVE SEEN. I KNOW YOU MAY NOT BE GETTING AS MUCH NEGATIVE FEEDBACK ABOUT IT. ANYONE WHO HAS TALKED TO ME ABOUT THE SCHEDULE HAS BEEN NEGATIVE TOWARD THE SCHEDULE CHANGE.

[01:30:06]

>> HAS A BEEN PEOPLE WHO HAVE TRIED TO USE THE SERVICE OR JUST

THE THOUGHT OF IT? >> IT IS PEOPLE WHO HAVE EXPERIENCE I HAVE TRIED CALLING BECAUSE THERE IS AN ISSUE. I COULD NOT REACH ANYBODY. THINGS OF THAT NATURE. AND SO, OF COURSE ON MY OWN END. I AM SURE MANY COUNCILS. TRYING TO GET SOME RESPONSES AND UNDERSTAND WE HAVE A DAY OFF. IT IS WAITING THREE DAYS. AND THEN A COMMENT IN THERE IN THE SURVEY AS WELL THAT HIT ON IT FOR ME. WHICH WAS, YOU KNOW, MONDAY IS THE DAY TO CATCH UP FROM A THREE DAY WEEKEND. AND THEN YOU REALLY HAVE TUESDAY THROUGH WEDNESDAY OF PRODUCTIVITY. AND SO YOU ARE LIMITING YOURSELF IN THAT SENSE. FROM MY PERSPECTIVE I WOULD LIKE TO OPEN UP ON FRIDAY. AND FIGURE OUT A WAY TO MAINTAIN A FOUR DAY WORK WEEK. AND THAT CAN BE DONE. AND I WORK IN THEIR DEPARTMENT.

>> I WAS THE ONE WHO REQUESTED THIS BE ON THE AGENDA. AND I DO THAT BECAUSE WHAT COUNCIL ACTUALLY SAID. WHAT I REMEMBER SAYING WHEN WE HAD THAT DISCUSSION IS THIS WOULD BE A SIX MONTH TRIAL PERIOD AND THEN WE WOULD COME BACK AND EVALUATE AND DECIDE. WHETHER IT NEEDED TO BE DISCONTINUED, CONTINUED AS IS, TO, WHAT NEEDED TO BE DONE. I HAVE GOTTEN A LOT OF FEEDBACK FROM A LOT OF PEOPLE. AND WE ARE THE ONES THEY TALK TO. WE ARE THE ONES THE COMPLAINT TO THAT IS WHAT WE ARE HERE FOR THAT IS OUR JOB. BUT I HAVE GOTTEN A LOT OF NEGATIVE FEEDBACK FROM THE CUSTOMER. ONE THAT STOOD OUT TO ME. ONE OF THE BENEFITS OF THIS TO THE EMPLOYEES IS THEY CAN MAKE THEIR APPOINTMENT ON F FRIDAY. OUR CUSTOMERS DON'T HAVE THAT OPTION. MY ISSUE IS NOT HOW MANY HOURS THE EMPLOYEE WORK. IT IS HOW MANY DAYS. AND I WAS ELECTED TO REPRESENT THE CITIZENS. OF COURSE I WANT OUR EMPLOYEES TO BE HAPPY. AND THREE DAYS OFF ANYBODY WOULD. I SUGGESTED CAN WE STAGGER THE SCHEDULES SO WE CAN STILL BE OPEN? AN EXTRA TIME OFF. THAT IS WHAT I'D LIKE TO SEE.

>> SIMILAR TO WHAT THE MAYOR WAS SAYING.

>> I THINK I AM IN THE SAME PERIOD. A LOT OF ORGANIZATIONS.

HAVE LONG HELPED WITH THE IDEA. TO GET THOSE THREE CONTIGUOUS DAYS OFF. THERE DIFFERENT WAYS THAT CAN HAPPEN. I HAVE TO SAY I MISTAKENLY LEFT THINKING THEY CUSTOMER FACING WOULD BE OPEN AND MANAGED THAT WAY. FOR INSTANCE THE INSPECTIONS WE GET THAT OPEN AS A SKELETON CREW. AND THINKING THE SAME THING IF A CUSTOMER FACING ORGANIZATION'S SERVICE ORGANIZATION FOR THE MOST PART. I WILL SAY OPERATION EXPERIENCE. BUT CERTAINLY CUSTOMER FACING. PROCESS AND JUST FRIDAY STANDING OUT HERE TWO OR THREE PEOPLE CAME OUT. AND THEY WANTED A BIGGER ONE.

>> IMAGINE THAT. >> AS AN LONGTIME EMPLOYEE. WE REALLY APPRECIATE THAT. LIKE THE THREE DAYS IT GIVES YOU A THREE DAY WEEKEND. AND IT IS IMPORTANT INTO THAT PRETTY MUCH ANYTHING WE DON'T GET THE SAME DOWNTIME. I MIGHT SUGGEST ARRANGING THINGS IN A WAY THAT I THINK WE ARE ASKING FOR NINE HOURS DAYS NOW.

AND GETTING THE FOURTH DAY. ONLY THE COMMON ONES EIGHT HOUR DAYS AND A DAY OFF EVERY OTHER WEEK. SO HAVE YOUR STAFF THERE ON FRIDAY. BUT NOT ALL AT THE SAME TIME THAT KIND OF THING. THERE ARE LOTS OF MODELS OUT THERE THAT CAN DELIVER WHAT WE ARE SAYING ABOUT KEEPING THE LIGHTS ON BUT ALSO GETTING THAT SAME BENEFIT TO EMPLOYEES. THESE GUYS WORK HARD. I THINK THE EXAMPLES YOU GAVE IS EXACTLY RIGHT. ANY OF THESE PEOPLE THEY HAVE THE

[01:35:02]

>> LIKE JEFF SOMETIMES IDEAL BUT UNDER DON'T RESPOND TODAY IT IS SUNDAY. AND I AM THINKING ABOUT IT NOW BUT DON'T RESPOND UNTIL MONDAY. I WOULD BE THAT CAMP FIND A WAY TO KEEP THE CUSTOMER FACING FUNCTIONS AVAILABLE AND GET THAT SAME TIME OFF IN SOME WAY. AND I DON'T HAVE A PROBLEM. WE GET SO MUCH WORK DONE. SOMETIMES YOU GET MORE BECAUSE YOU WANT TO

GET OUT THE DOOR. >> I WOULD LIKE US TO KEEP THE FORTE WORK WEEK WE DON'T HAVE MONEY TO MAKE THEM FEEL BETTER.

I HEARD SOME COMPLAINTS AS WELL FOR SOME ARE COMPLAINING COULD NOT GET ANY SUBSTANCE OF REASON WHY THEY DID NOT LIKE IT. JUST THE DID NOT LIKE IT. I AM FINE IF WE CAN BE CREATIVE AND BE OPEN MONDAY THROUGH FRIDAY FOR THE EMPLOYEES.

BUT I HATE TO TAKE IT AWAY FROM THEM.

BECAUSE ONE OF YOUR COMMENTS WAS VERY LIKELY OR LIKELY TO LEAVE.

THAT WAS 60 PERCENT. AND I HATE TO SEE US LOSE GOOD PEOPLE BECAUSE WE PUT SOMETHING OUT THERE.

>> GO AHEAD. I HAPPEN TO AGREE WITH HIM.

IS THERE ANYWAY WE CAN GET FOUR DAYS OFF THREE DAYS IN A ROWE? AND EMPLOYEES IN CORPORATE AMERICA IT HAS WORKED BEFORE.

AND NOT TAKE IT AWAY THAT IS THE WHOLE THING.

THAT IS WHAT I GET BEING OUT THERE ALL THE TIME PEOPLE COMPLAIN TO ME. AND THEY HAVE COME OUT HERE ON FRIDAYS AND I NOTICED PEOPLE TRYING TO GET IN TO CITY HALL.

I DID NOT ANSWER THEM. BUT IF WE COULD STICK AROUND GIVE FOUR DAYS. AND WORK FOUR DAYS AND THREE

DAYS OFF I AM ALL FOR IT. >> AS LONG AS THE LIGHTS ARE ON.

>> EXACTLY. >> AND THERE ARE IN FAIRNESS 100 OPTIONS MONDAY THROUGH FRIDAY EIGHT TO NINE.

THAT OPERATIONALLY WE CAN FIGURE OUT.

>> THIS IS AN OPERATIONAL MATTER.

YOU KNOW CITY SERVICES ARE OPEN IT IS A POLICY.

BUT HAVE THAT IS IMPLEMENTED. >> WHAT DID NO DON'T WANT TO YEAR. JEFF?

>> JEFF WINGET: I THINK YOU HAVE TO TAKE EACH DEPARTMENT ON ITS OWN MERIT AND SAY WHAT DO WE NEED OUT OF THE DEPARTMENT? DO THEY NEED THEM TO BE OPEN FOUR DAYS A WEEK BECAUSE IT IS CUSTOMER FACING OR IS THAT DEPARTMENT NOT NECESSARILY MEETING FIVE DAYS A WEEK? AND FROM THERE YOU ASK EACH DEPARTMENT HEAD IF YOUR DEPARTMENT IS FRONT FACING IT NEEDS TO BE OPEN. HERE ARE YOUR OPTIONS HERE THE WAYS TO MAKE IT WORK. YOU HAVE STAFF ON MONDAY YOU HAV STAFF ON FRIDAY. YOU CAN HAVE SOME STEP WORK EXTRA HOURS MONDAY THROUGH THURSDAY AND THEY TAKE FRIDAY OFF AND PEOPLE WHO ENJOY WORKING FIVE DAYS IN ONE WEEK THEY DO THAT SCHEDULE INSTEAD. AND THOSE ARE YOUR PEOPLE WHO COVER FRIDAYS. I THINK AS PAM OR BRIAN MENTIONED THERE ARE A LOT OF OPTIONS AND WAYS TO DO IT.

BUT EACH DEPARTMENT NEEDS TO BE RESPONSIBLE TO SEE WHAT THAT LOOKS LIKE FOR THE DEPARTMENT BECAUSE I DO NOT WANT TO LAY DOWN LIKE A BLANKET AS A THIS IS WHAT WE NEED TO DO.

BECAUSE I THINK THERE ARE VERY SPECIFIC NEEDS FOR EACH DEPARTMENT. AND IF THE QUESTION IS BEING ASKED AND WITH THE PLANNING DEPARTMENT.

AND ACTION CENTER THINGS LIKE THAT.

THINGS THAT ARE TRULY CUSTOMER FACING.

AND WHEN WE GET TO THE ONES WHERE WE GET LOW STAFFING AND HAVE TO MAKE A JUDGMENT CALL IN THAT CASE.

WE JUST DON'T HAVE ENOUGH PEOPLE TO STOP THAT AND MAKE THAT SCHEDULE WORK. BUT LIKE MIKE I AM HESITANT TO SAY LET'S FLIP THE SWITCH BACK. BECAUSE I DON'T KNOW THESE PEOPLE. I THINK WE HAVE DONE REALLY GOOD

[01:40:04]

FOR SALARY INCREASES. WHILE NOT PUTTING THE ENTIRE BURDEN ON THE TAXPAYER. AND NOT SACRIFICING OTHER SERVICES WITHIN THE CITY. AND WE NEED TO CONTINUE THAT TRAN RATHER THAN SWITCH. I THINK THERE IS A PIVOTAL DECISION OR PIVOTAL ACTION THAT WILL LIKELY BE COMING LATER TONIGHT WITH THE NEW CITY MANAGER.

AND THAT INDIVIDUAL MIGHT HAVE SOME THOUGHTS OR FEEDBACK ON WHAT WE DO AND HOW WE IMPLEMENT THAT WORKING WITH THE DEPARTMENT HAS. MAY BE ADDITIONAL OPTIONS WE MAY NOT BE AWARE OF. AND I NO THE RECOMMENDATION FROM THE STAFF REPORT. I AM IN FAVOR OF THAT I DON'T

WANT TO MAKE CHANGES NOW. >> THAT IS IT WE WERE TO THROW THE BABY OUT WITH THE BATHWATER AND THAT IS HOW IT TURNED OUT.

>> CAN I CLARIFY THIS, TOO. I HAVE NOT STATED, I DON'T THINK ANYONE HAS DATED WE WANT TO FLIP THE SWITCH AND GO BACK TO FIVE DAYS A WEEK, PERIOD. NOBODY HAS SAID THAT.

WILL RECOGNIZE THE IMPORTANCE OF A FOUR DAY WORK WEEK IN THE VALUE IT COMES TO RETENTION. THE WHOLE THING IS BRIDGING THE GAP BETWEEN OUR DUTY WHICH IS REPRESENT OUR CITIZENS BEST INTEREST. AND ALSO MAKE SURE THAT WE ARE BEING COMPETITIVE IN THE EMPLOYEE ENVIRONMENT FOR OPERATIONS. AND HOW DO WE DO BOTH? THAT IS WHAT WE ARE TALKING ABOUT. HOW TO ACCOMPLISH THOSE NEEDS? AND IN TERMS OF THE DETAIL OF HOW TO DO THAT.

AND TOTALLY UP TO CITY MANAGEMENT AND DIRECTORS TO DETERMINE DETAILS. AND OPEN FIVE DAYS A WEEK BECAUSE A COUNCIL DECISION. IN MY MIND BUT ALSO MAINTAINING THE FOUR DAY WORK WEEK. HOW WE DO THAT IS UNDER YOUR UMBRELLA. THAT IS NONE OF MY BUSINESS.

I JUST WANTED TO MAKE SURE THAT WAS CLEAR BUT I DID NOT WANT ANYBODY TO BE CONFUSED ON MY POSITION OR OTHERS HERE WHO WANT

TO FLIP THE SWITCH. >> LET ME SAY THIS AND I APPRECIATE YOU SAYING THAT THAT IS HOW I TOOK IT.

I THINK JEFF WAS MAKING THE POINT PARTICULARLY IN THE MORE CHALLENGING DEPARTMENTS WERE WE HAVE SO FEW PEOPLE AND PURCHASING FOR EXAMPLE. BUT IF YOU GET DOWN TO SUCH A SMALL GROUP. IT MAY BE A PEOPLE HAVE OTHER PREFERENCES THERE MAY BE WAYS YOU CAN ACCOMPLISH THE SAME GOAL. SO LET ME SAY THIS.

COLLECTIVELY I APPRECIATE THE FACT YOUR SUPPORT OF THE FOUR DAY THREE DAY OFF CONCEPT. WE KNOW IT IS CHALLENGING SOME MORE THAN OTHERS. THAT IS WHY WE WENT THROUGH THAT LAST YEAR THAT IN ITSELF COS DELROCK, THE PULLING OF HAIR AND GNASHING OF TEETH. THAT IS BEFORE WE COULD PULL PEOPLE OFF OF EACH OTHER. I WILL SAY THIS.

WE WILL GO BACK TO THE DRAWING BOARD AND HAVE THIS DISCUSSION.

WHAT I WOULD HAVE INSISTED ON. AND I WILL BE BLUNT WITH YOU ON IT. IF IT WAS TO GO BACK TO FIVE DAYS WITH NO CHANGE I WOULD HAVE ASKED YOU GUYS TO DO THAT ON OCTOBER 1ST. AND MAKE THAT PART OF THE BUDGET PROCESS TO HAVE A CONVERSATION. THAT IS NOT WHAT YOU ARE ASKING FOR. YOU ARE SAYING DON'T THROW THE BABY OUT. HOW CAN YOU KEEP THE DOORS OPEN FIVE DAYS? I KNOW FOR EXAMPLE WHEN WE MOVED UTILITY AND BUILDING OVER IN HOW BENEFICIAL IT CAN BE FOR THOSE WHO DO A DRIVE, AND JEFF YOUR CREATIVE WAY OF THINKING ABOUT IT.

MAYBE ON THOSE DAYS ONLY OPEN ON THE DRIVE-THROUGH AND DO WHAT WE NEED TO DO. AS WE MENTIONED AT THE VERY BEGINNING. THE ONE-SIZE-FITS-ALL.

EVERY DEPARTMENT HAS UNIQUE CHARACTERISTICS ABOUT IT WE NEED

[01:45:09]

AND WE WILL HAVE THOSE WITH OUR NEW CITY MANAGER AS WELL.

AND THEN GET US A LITTLE BIT OF TIME TO WORK THIS OUT.

GET SOME NEW IDEAS AND MAYBE SOMETIME THIS SUMMER.

MAYBE EARLY JULY OR SO. GIVE YOU ANOTHER UPDATE ABOUT

HOW WE MIGHT DO THAT AND WHEN. >> GIVE A GOOD TWO MONTHS.

>> AS PART OF THAT IF YOU CAN SHARE MORE DETAILS.

YOU MENTIONED IN ONE OF YOUR SITE JETTA CONFIRMATION WAS SOMEBODY AT CONFERENCES THEY TRIED TO IMPLEMENT THIS CONCEPT OF MONDAYS AND FRIDAYS. AND THERE WERE SOME ISSUES.

IF YOU CAN ELABORATE MORE ON THAT WHEN WE COME BACK AND TALK ABOUT THAT I THINK THAT WILL HELP GIVE CONTEXT.

>> THANK YOU, JOOHN. I WAS REGURGITATING IN A SUMMARY FASHION WHAT I WAS HEARING FROM THAT EMPLOYEE.

HOW LATE ARE YOU OPEN TODAY? >> AND THE PROBLEM IS IT IS MORE A QUESTION FOR RICHARD. BUT IT NEVER DEPARTMENT WE CANNOT DO ANYTHING WITH AND WORK FIVE DAYS A WEEK. WHEN IT COMES TO THE INCREASES WHAT DOES THAT LOOK LIKE? HOW DO WE MAKE THAT

WORK? >> FOR EXAMPLE RECEPTION.

>> WILL HAVE THAT CONVERSATION RICHARD ALWAYS HAS LOTS TO SAY.

[4. DISCUSS CONSENT AGENDA ITEMS]

>> APPRECIATE IT. >> LET'S CONVENE IN THE CHAMBERS AT LET'S SAY 7:40. I THINK WE HAVE ALREADY DISCUSSED THAT. DO YOU WANT TO

* This transcript was compiled from uncorrected Closed Captioning.