Sep 18, 2023 City Council Work Session

[1. CALL TO ORDER ]

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MONDAY, SEPTEMBER 18, 2023 AT 6:00 P.M.. WE HAVE A QUORUM PRESENT IN THE CITY HALL CONFERENCE ROOM. AS AUTHORIZED BY SECTION 551 .071 OF THE TEXAS GOVERNMENT CODE. THIS MEETING IS IN THE EXECUTIVE SESSION.

THE CITY OF ALL THAT RESERVES THE RIGHT TO CALL THE EXECUTIVE SESSION TO ORDER AT ANY TIME DURING ADJOURNMENT. FOR PUBLIC INPUT IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY COMPLETE THE PUBLIC INPUT FORM BY 3:30 P.M. THE DAY OF THE MEETING.FORMS TO BE FORWARDED TO THE CITY COUNCIL PRIOR TO THE START OF THE MEETING.

FOR IN PERSON COMMENTS, ROTATION FORMS AND INSTRUCTIONS ARE AVAILABLE INSIDE THE DOOR

[2A. Annual presentation from Rowlett, Diversity, Equity, and Inclusion Commission. (30 minutes) ]

ITEM 2 A IS THE ANNUAL PRESENTATION OF THE BALLOT, DIVERSITY, EQUITY AND INCLUSION COMMISSION. DOES ANYONE FROM THE AUDIENCE WISH TO SPEAK ON THIS ITEM?

SEEING IT ON LET'S GET STARTED. >> THANK YOU MAYOR AND COUNCIL.

WE ARE EXCITED TO BE HERE WITH YOU TONIGHT. WE WANT TO DISCUSS THE ACCOMPLISHMENTS OVER THE LAST YEAR, AND SHARE FEEDBACK.AS ALWAYS I WANT TO LEAD WITH OUR MISSION. WE AS MEMBERS OF THE DIVERSE POPULATION WE EXIST TO PROVIDE CREATIVE IDEAS AND FEEDBACK TO CELEBRATE AND FOSTER MUTUAL RESPECT, INTEGRITY AND FAIRNESS IN THE RELIC COMMUNITY. BASICALLY WE ARE UNIQUELY AND PURPOSELY EQUIPPED TO PROVIDE FEEDBACK ON ISSUES IN OUR COMMITTEE. I WILL ASK EACH MEMBER TO INTRODUCE THEMSELVES WE ARE SPARSE TONIGHT BUT THE SWITCH TO A MONDAY THROUGH EVERYONE OFF. QUICKTIME SUSAN THE VICE CHAIR OF THE ROW THAT DIVERSITY.

I CAME TO THE COMMISSION IN 2020. ONE OF THE PRINCIPAL THINGS THAT BROUGHT ANY AWARENESS WAS GEORGE FLOYD ALSO I HAVE A GAY SON AND THOSE ARE MY TWO

PASSIONS THAT MAKE THIS WORK HERE WORTH IT. >> I'VE BEEN ON THE COMMISSIONS IN 2019 AND WHAT BROUGHT ME TO THIS COMMISSION IS FOR THE EQUITY AND INCLUSION OF EVERYONE ESPECIALLY ON THE SELF ADVOCATE OR THIS COMMUNITY.

>> I CAME TO THE KITCCOMMISSIO TWO YEARS AGO. I'VE HAD AN INTEREST IN THE

TOPIC AND IT WAS JUST A NATURAL FIT.>> THANK YOU FOR SHARING.

>> NOW WE WILL MOVE ON TO DISCUSSING OUR ACCOMPLISHMENTS. IN THE PACKET YOU RECEIVED A COPY OF OUR PLAN OF WORK FOR FY 2023. THE PLAN INCLUDES A TABLE WITH THE PLAN WORK ITEMS FOR THE YEAR. IT'S A SECTION DETAILING THE ACCOMPLISHMENTS AS THEY RELATE TO EACH OF THOSE WORK ITEMS. THAT THE FULL ACCOUNT OF HER ACCOMPLISHMENTS AS FAR AS THIS YEAR. RATHER THAN READ THROUGH THE DOCUMENT WHAT I WANT TO DO TODAY IS HIGHLIGHT HOW THESE ACCOMPLISHMENTS TIE INTO THE BIGGER PICTURE. THIS ENCOMPASSES EVERYTHING AND HAS A ROLE TO PLAY IN ACHIEVING THE PRIORITIES. AS SUCH WE NOT ONLY WORK AND SERVICE TO OUR MISSION BUT TO THE OVERALL STRATEGIC PLAN FROM ALL THAT. FIRST AND FOREMOST WE STRIVE TO CHAMPION INCLUSIVE GOVERNMENTS. THIS IS A PRIORITY YOU THINK. IN FACT IN THE STRATEGIC PLANS THIS IS SPECIFICALLY MENTIONED UNDER THIS PRIORITY. ONE OF THE EFFORTS THIS YEAR IS A SUPPORT INCLUSIVE GOVERNANCE. WE DID THIS BY DISSEMINATING INFORMATION FROM COUNTY ELECTIONS OFFICES TO VOTERS. INCLUDING VOTER REGISTRATION BOOTS AT EACH OF OUR EVENTS.

ND ADVOCATING FOR THE LOCATION WITHIN OUTLET. IN ADDITION OUR CONTINUED ADVOCACY FOR IMPROVEMENTS TO CURBSIDE VOTING ACCESS RECEIVED ATTENTION AT THE STATE LEVEL THE COMMISSIONER WAS INVITED TO TESTIFY IN PERSON FOR THE HOUSE SELECTION COMMITEE WHICH REQUIRES VOTING LOCATIONS IN TEXAS AND A DESIGNATED PARKING SPACE FOR CURBSIDE VOTING.

SB 477 WHICH IS THE ANNUAL BILL TO THE HOSPITAL WAS SIGNED INTO LAW IN JUNE AND IS EFFECTIVE IMMEDIATELY. ANOTHER ACTION WE COMPLETED THIS YEAR FOR INCLUSIVE

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>> WE ALSO FOCUS A LOT OF EFFORTS ON CULTIVATING A SAFE AND WELCOMING COMMUNITY.

THE PUBLIC SAFETY IS ENSURING PUBLIC CONFIDENCE AND TRUST IN THE CITY GOVERNANCE AND INSTITUTIONS. IN ORDER TO BE SAFE PEOPLE NEED TO FEEL SAFE.

AS WE ENGAGE PEOPLE NEED TO FEEL WELCOMED. ONE OF THE MECHANISMS WE UTILIZED AS THE PROCLAMATIONS ALONG WITH OUR CORRESPONDING WATER TOWER.

WE DID A BROAD RANGE OF THE RECOGNITIONS. ONE THAT I WANT TO MAKE A SPECIAL NOTE OF IS THE FANTASIA AWARENESS FUND PROCLAMATION WHICH IS A PARTNERSHIP WITH COMMUNITY MEMBERS ON ENDER. IT WAS THE FIRST OF ITS KIND IN THE WORLD WITH THE RECOGNITION BY THE NETWORK AND IT WAS WATCHED BY THEIR MEMBERS ACROS .

WE'VE HAD A SPECIAL GUEST NUNEZ WHO CAME FROM THE UK WITH THE PROCLAMATION.

>> ANOTHER NOTABLE FIRST IS A JEWISH-AMERICAN HERITAGE MONTH PROCLAMATION.

WE GROW IN COLLABORATION WITH THE DALLAS JEWISH COMMUNITY PCOUNCIL AND THAT FEATURE DIVERSIFICATION BY A RABBI. ANOTHER NOTABLE ONE WAS THE SENIOR CITIZENS GAME WHICH WE

DID IN PARTNERSHIP WITH THE SENIOR ADVISORY BOARD. >> WE ALSO TENDED TO BUILD OUR RELATIONSHIP WITH THE POLICE DEPARTMENT. YOU MAY REMEMBER WE WORKED CLOSELY WITH THOSE INITIATIVES AND WE ARE NOW PARTNERING WITH CHIEF DUNNING AS WELL AND WE'RE MEETING NEXT WEEK TO TALK ABOUT SOME THINGS AND WE ARE REALLY EXCITED ABOUT THAT.E ARE ALSO HAPPY TO REPORT THAT THE APPLICANT CONCERNS AROUND THE CRISIS ASSISTANCE COORDINATOR BEING UNDERUTILIZED LAST YEAR. WE FOUND THIS YEAR THAT SHE SEEMS TO BE FULLY ENGAGED AND

WE ARE REALLY EXCITED TO HEAR THE THOUGHTS AND THE RESULTS. >> ANOTHER WAY WE HELP ENSURE THAT COMMUNITY MEMBERS FEEL WELCOME IS TO HAVE A PRESENCE IN CITY EVENTS AND ACTIVITIES.

WE CIVILLY CONVERSE WITH MEMBERS OF THE FARMERS MARKETS. OUR PRESENCE HELPS STRENGTHEN THE NEIGHBORHOOD ABILITY DEMONSTRATING CITY EVENTS ARE FOR MANY MEMBERS OF OUR COMMUNITY. AND THEN OF COATHERE ARE EVENTS THAT SERVE ENHANCE QUALITY OF LIFE FOR EVERYONE AND IT PROVIDES THE FIRST CUTCOMMUNITY CULTURAL AND EDUCATION EVENTS.

THREE THIS YEAR AS WE MASSIVE GROWTH IN ATTENDANCE CELEBRATING 100 ATTENDEES IN THE PREVIOUS YEAR, TO 300 THIS YEAR.THE MARTIN LUTHER KING CELEBRATION DAY EVENT GREW FROM JUST 30 ATTENDEES IN ITS INAUGURAL YEAR TO 200 THIS YEAR.

THE JUNETEENTH WALK BLOPARTY BOASTED 300 ATTENDEES UP FROM 100 AND PREVIOUS YEAR.

IN ADDITION WE ADDED NEW EVENTS THIS YEAR. TASTE THE PRIDE WHICH HAD OVER 300 ATTENDEES IN ITS INAUGURAL NIGHT EVENT. IT'S ONE OF THE FIRST CITIES IN THE AREA TO CELEBRATE PRIDE AND ATTRACT ATTENDEES FROM ACROSS THE METROPLEX.

IT'S STRONG THAT OUR VENDORS SOLD OUT. >> WE ATTRIBUTE THE INCREASE IN OUR EVENTS TO PUBLIC FACTORIES. WE PUT A LOT OF FOCUS ON COMMUNICATION EFFORTS BY INCREASING BOTH THE FREQUENCY AND THE CHANNELS THROUGH WHICH WE DID THE COMMUNICATION. I ALSO WANT TO GIVE A SHOUT OUT TO THE DEPARTMENT ESPECIALLY HANNAH ANDREW WHO HELPED US DO SOME OF THOSE THINGS. IT WAS SUPER HELPFUL AND THEY'VE BEEN SHARING OUR POSTS ON THE RELEVANT PAGE WITH HELPS US AS WELL.

WE ALSO ADDED FOCAL POINTS TO OUR EVENTS. FOR JUNETEENTH WE HAD A HEADLINER OF BAND. IN THE FUTURE WE ARE HOPING TO INCORPORATE FOR ADVOCATE EVENTUALLY WILL WILL ALSO BE THATHEADLINER ITEM FOR THAT EVENT .

AS MENTIONED ABOVE ALL THAT CONTINUES TO ATTRACT ATTENTION FROM SURROUNDING COMMUNITIES AS A LEADER IN THIS SPACE. ALSO SERVES TO FOSTER ECONOMIC VITALITY.

IT'S A STUDY THAT SUPPORTS DI FROM THOSE AND RAISES COMMUNITY PROFILES.

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THIS YEAR WE CONTINUED OUR PARTNERSHIP WITH THE COMMUNITY DEVELOPMENT TEAM TO SUPPORT EQUITABLE INFRASTRUCTURE. AS THE COUNCIL IS ACUTELY AWARE THIS PROJECT IS IMPACTING HISTORICAL BLACK COMMUNITIES AND ROUND THAT. WE WANT TO MAKE SURE THIS PROCESS IS HANDLED WITH CARE AND IS A CITY TAKE APPROPRIATE STEPS TO PRESERVE THE CITY.

WE'VE BEEN PRESENT AT THE PUBLIC INPUT MEETINGS THROUGHOUT THE YEAR TO UNDERSTAND THE NEEDS OF THE IMPACTED COMMUNITIES AND TO HELP ENCOURAGE THEIR PARTICIPATION IN THE PROCESS. THIS IS ONGOING AND WILL CONTINUE TO PLAY A ROLE OF THEM FORWARD. LAST BUT NOT LEAST WE ARE ALSO WORKING TO PROMOTE OPERATIONAL EXCELLENCE. BOTH WITHIN OUR COMMISSION AND AS THE CITY AS A WHOLE.

WE ARE NOW DOCUMENTING IN OUR PLAN OF WORK WHICH IS SEEN IN THE PACKET.

WE'VE ALSO BEEN WORKING ON DOCUMENTING ROLES AND RESPONSIBILITIES IN PREPARATION FOR UPCOMING HANDOFF. EXTERNALLY WE PASSED A RESOLUTION RECOMMENDING THE FULL-TIME STAFF POSITION TO FOCUS ON PEOPLE AND CULTURE AS PART OF THE FY 2024 BUDGET.

WE TALK A LITTLE BIT MORE ABOUT THAT IN A MINUTE. AS I MENTIONED WE DO HAVE AN UPCOMING HANDOFF FOR THOSE THAT HAVE BEEN AROUND LONG ENOUGH TO COUNT THIS IS MY THIRD PRESENTATION.I'M NOT GOING TO HIM HIS PRESENTATION OFF TO OUR VICE CHAIR TO TALK ABOUT THE

NEXT TOPIC. >> LOOKING AT THE FY 2024 BUDGET REQUEST WE ARE REQUESTING $4000. THERE IS NO CHANGE IN THIS FROM THE PREVIOUS YEAR.

IN ADDITION WE HAVE OUR EVENTS BUDGET. THESE HAVE BEEN PREVIOUSLY OCCURRING. THEY WERE JUST NOT PREVIOUSLY INCLUDED IN THE BUDGET AS ONE BIG LUMP. THEY WERE KIND OF BEING PUT TOGETHER HOWEVER IT COULD BE WORKED OUT WITH AND FUNDING. THIS YEAR IT'S BEEN CHANGED TO MAKE IT MORE IN LINE WITH KEEPING TRACK FINANCIALLY SO. THIS IS NOT ACTUALLY A CHANGE ALTHOUGH IT IS NEW TO INCLUSION IN THE BUDGET. THESE EVENTS HAVE BEEN GOING ON FOR THE LAST COUPLE OF YEARS.

FINALLY WE ARE STILL LOOKING AT THEIR REQUEST FOR AN HR SPECIALIST STAFF POITION.

WE KNOW THAT THIS IS PRESENTED PREVIOUSLY AND DUE TO THE CURRENT BUDGET SITUATION THE COUNCIL NEVER CONSIDERED THIS REQUEST. WE THINK THIS IS A MISSED OPPORTUNITY HOWEVER AND HERE'S WHY. WHEN YOU LOOK AT BASED ON NUMBERS WE RECEIVED FROM THE HR DIRECTOR AND MAY THE FY 2020 THROUGH PROJECTED TURNOVER RATE IS 13.69% WHICH IS IN LINE WITH THE LAST FIVE YEARS. COUNSEL HAS TAKEN STEPS TO ADDRESS THIS TURNOVER BY INCREASING BASE PAY AND ADDING A MORE FLEXIBLE SCHEDULE WITH A FOUR-DAY WORKWEEK. WHILE THESE ARE ABSOLUTELY AGGRESSIVE NECESSARY THEY STILL HAVE NOT SIGNIFICANTLY MOVED THE NEEDLE ON TURNOVER. WE BELIEVE THAT HAVING AN HR SPECIALIST FOCUS ON PEOPLE AND CULTURE CAN MOVE TO A CULTURE OF BELONGING.

EMPLOYEES THAT FEEL ASSAULT STRONG SENSE OF BELONGING HAVE A 50% TURNOVER RISK.

LOOKING THAT THIS STATISTICS A LONG TIME TO TURNOVER COSTS THAT THIS COULD EASILY PAY FOR ITSELF AND SAVE THE CITY MONEY. COMPANIES THAT ARE HIGHLY INCLUSIVE ARE HUNDRED AND 20% MORE LIKELY TO HIT THE FINANCIAL TARGET MAKING A FOCUS ON DNA NOT ONLY THE RIGHT THING TO DO BUT ALSO WRITE FOR SUCCESS OF THE ORGANIZATION. IF THAT IS NOT ENOUGH INCENTIVE

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THERE ARE A LOT OF NEEDS FOR THE CITY BUT WE BELIEVE THIS IS A CRITICAL ONE AND WE ASK THAT

YOU CONTINUE TO TAKE IT UNDER CONSIDERATION. >> IN CLOSING WE WOULD LIKE TO OPEN IT UP FOR FEEDBACK AND QUESTIONS THAT YOU MIGHT HAVE FOR US THIS IS OPEN ENDED.

WHEN HE COUNSELS AND PUT. YOU ARE THE ELECTED REPRESENTATIVES ARE KNOWING WHAT IS TOP OF MIND FOR YOU GUYS IS IMPORTANT. AS WE SHARED IN THE BEGINNING WE HAVE DIVERSE PERSPECTIVES ON THE COMMISSION AND WEPURPOSELY ARE EQUIPPED TO ADVISE YOU ON THESE ISSUES . WE ARE HERE TO HELP ENSURE THAT ROW THAT IS HERE FOR EVERYONE.

>> THANK YOU VERY MUCH FOR THAT PRESENTATION. ONE QUICK QUESTION THAT I HAVE IS EVENT SPONSORSHIP OPPORTUNITY. HAVE YOU FIGURED OUT HOW TO APPROACH THAT IN THE FUTURE? NOT ONLY TO OFFSET CITY COSTS BUT SOME EVENTS?

SPONSORSHIP EVENTS FROM COMPANIES. >> I THINK WE RUN INTO SOME

ROADBLOCKS. >> NOT HAVING A CENTRALIZED WAY TO DO IT FROM THE CITY AND COMING FROM US IT'S A SORT OF OUTSIDE ENTITY THAT'S BEEN A BIT OF A CHALLENGE EVEN THOUGH WE ARE REPRESENTATIVES OF THE CITY THEY ARE NOT ALWAS HERE. THIS LITTLE BIT OF HESITATION THERE. WE ARE HOPING TO MAKE PROGRESS ON THAT IN THE FUTURE BUT WE

ARE STILL WORKING THROUGH IT READ. >> I JUST WANT TO ASK IF THAT'S ONE OF THE PRIORITIES THAT THE COMMISSION HAS GOING INTO THE NEXT YEAR TO REALLY FIND A SOLUTION TO THAT. THAT WAY NOT ONLY FOR YOU BUT FOR EVERY CITY EVENT LOOKING AT SPONSORSHIP OPPORTUNITIES. IT'S BEEN A TOPIC OF DISCUSSION BEFORE.

>> WE ARE LOOKING AT RECOGNIZING BUSINESSES WITH RECORDS AND ASKING THEM TO BE PRESENT AND WE ARE EVEN LOOKING AT POSSIBLY RECOGNIZING SOME OF THE BUSINESSES.

IT'S GONNA BE THE LARGER BUSINESSES LIKE WALMART AND A COUPLE OF OTHERS.

WE ARE LOOKING AT INVITING THEM TO ATTEND AND RECOGNIZING THEM BEING THE GEI LEADERS AND HOPEFULLY THAT WILL OPEN THE DOOR TO FURTHER THE RELATIONSHIPS WITH THEM THAT

COULD HELP SMOOTH THE WAY TO SPONSORSHIPS. >> ADDITIONALLY WE ARE THINKING THIS WOULD BE A FUTURE PROJECT BUT WE ARE TRYING TO FIND A WAY TO MEASURE AND

POSSIBLY DO THE SAME THING WITH SOME OF OUR SMALL BUSINESSES. >> THAT COULD HAVE THE SAME

POSSIBILITY WHEN YOU HAVE SOME SPONSORSHIPS. >> I WAS TOTALLY IMPRESSED

WITH YOUR WORK. >> I HOPE EVERYONE TOOK TIME TO LOOK THROUGH THE PACKET.I THINK THAT THE WORK PLAN YOU PUT TOGETHER WAS ASKING AND YOU HAVE GIVEN YOUR ROLE AND RESPONSE ABILITIES A LOT OF THOUGHT. I THINK IT IS PROBABLY THE MOST WELL-DEFINED COMMISSIONS THAT WE HAVE. WE REALLY APPRECIATE THAT THOUGHTFUL DISCUSSION THAT YOU HAVE ABOUT WHAT IS OUR ROLE. HOW DO WE INTERACT AND DO ALL

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SOMETHING ELSE? >> I WILL STILL BE WITH THE COMMISSION I JUST WON'T BE.

HERE. >> FROM WHERE WE STARTED TO WHERE WE ARE TODAY I HOPE IT HAS BEEN AN AMAZING JOURNEY FOR YOU. I'M REALLY SO PROUD TO HAVE

BEEN WITH YOU FROM THE START. IT JUST MAKES ME HAPPY. >> CAN I GET A LITTLE CLARITY

ON ONE ITEM? >> YOU DO SAY HERE THAT YOU ARE NOT CREATING THECRITERIA BUT THAT IS THE TOPIC HERE . WHAT EXACTLY DO YOU SEE YOUR ROLE AND? DO YOU PLAN ON CODIFYING THIS? WITHIN THE CITY? OR IS THIS STRICTLY ADVISORY TYPES OF THINGS? THIS IS KIND OF A LOADED TERM FOR A LOT OF PEOPLE.

I WOULD JUST LIKE TO KNOW A LITTLE BIT MORE CLEARLY EXACTLY WHAT YOU'RE TALKING ABOUT.

>> THIS IS DEFINITELY A WORK IN PROGRESS. BASED ON THE FEEDBACK AND TOWN HALL LAST WEEK WE DO FEEL THAT THERE IS A LOT OF INTEREST IN THE CITY AND IT'S IMPORTANT FOR CITIZENS. WE ARE EXPLORING OUR ROLE IN MAKING THIS HAPPEN.

IT'S SUCH AN INTENSE UNDERTAKING AND WE FEEL LIKE IT DEFINITELY IS SOMETHING THAT WOULD REQUIRE A LARGE TEAM OF WHICH WE WOULD NEED POSSIBLY PART OF THE RECOMMENDATION ROLE. THIS IS NOT SOMETHING THAT IS ENCOMPASSING AT ONCE.

THIS TYPE OF THING WOULD BE VERY MUCH SOMETHING THAT WOULD BE BUILT OVER THE COURSE OF TIME PROBABLY BUT WE WOULD BE HOPING TO BE PART OF IT IN A MUCH BROADER TEAM AND ADVISORY

PRECOMMENDATION. >> IS A FULL-TIME STAFF POSITION FOR THE COORDINATOR.

I LOOK AROUND AS NATIONALLY SOME OF THE THINGS THAT HAPPENED AFTER THE SUPREME COURT BASICALLY OVERTURNING AFFIRMATIVE ACTION THERE'S A LOT OF CORPORATIONS IN ACADEMIA AND THOSE HAVE OF THINGS THAT'S BEING DISMANTLED. I'M JUST SORT OF CURIOUS OF WHAT WE GAIN ON A FULL-TIME STAFF POSITION THE KNOWLEDGE COSTS ASSOCIATED WITH IT.

MAYBE IF YOU CAN KIND OF GIVE A LITTLE BIT MORE DETAIL ON EXACTLY WHAT THAT POSITION AND

THAT PERSON IS GOING TO BE DOING. >> WE DIDN'T CALL IT A GEI COORDINATOR WE CALLED IN HR SPECIALIST. HER GOAL IS SEEING THIS PROBLE . ONE OF THE MAIN FACTORS OF THAT IS BELONGING AMONG YOUR WORKFORCE. WE THINK THAT SOMEBODY IN HR THAT FOCUSES ON THAT AREA WOULD HELP THE TRACTION AND THAT IS TALKING ABOUT.HAT WE ARE - IT'S NOT A GEI COORDINATOR PER SOUTHEAST BUT THEY ARE FOCUSED ON CERTAIN EFFORTS THAT ARE CONSIDERED RELATED BECAUSE THEY ARE MAKING YOUR EMPLOYEES FEEL LIKE THEY BELONG AND ARE VALUED.

IT'S NOT SPECIFICALLY A COORDINATOR. >> IS A SOMETHING THAT YOU IDENTIFY AS A PROBLEM? WITH OUR CURRENT HR SYSTEM? ARE THERE EMPLOYEES WITH THE

CITY THAT ARE NOT BEING SERVED AT THAT LEVEL IF YOU WILL? >> I THINK SO YES.

>> I WOULD SAY GOING BACK TO THE STATISTIC THAT I QUOTED THAT 79% IS A RECENT STATISTIC

REGARDLESS OF WHAT THE SUPREME COURT DOES. >> IT'S EXTREMELY IMPORTANT REGARDLESS OF WHAT MAY BE GOING ON WITH LEGAL INSTITUTIONS AND THAT SORT OF THING DOESN'T

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CHANGE THEIR VIEWPOINT ON. >> THANK YOU. >> HITTING THE ONLY COMMENT I HAVE IS THE DOCUMENT THAT TALKS ABOUT THE POSITIONS ANDROLES . I LOVE THAT.

HOW OFTEN DO YOU PLAN TO REVIEW THAT IS A MANUAL PROCESS? >> WILL REVIEW IT TWICE A YEAR IN THE BEGINNING IN OCTOBER IS ONLY ACTUALLY SET OUR ITEMS SO IT GETS REVIEWED THEN AND GETS REVIEWED AGAIN AT THE END OF THE YEAR WHEN WE ACTUALLY CERTIFY IT WITH THE

ACCOMPLISHMENTS. >> I WOULD ENCOURAGE YOU TO STAY ON TOP OF THAT.

THEY QUICKLY GRASP THINGS ON THEIR OWN AND IT'S KIND OF LIKE REINFORCING THEM.

WHEN I FIRST CAME ON BOARD THE COMMISSION HAD THAT AND IT WAS VERY MUCH A TRY TO KEEP YOUR HEAD ABOVE WATER SITUATION. THINGS HAPPEN SO FAST AND YOU KNOW WHAT'S GOING ON.

HAVING A PROCESS FILTER AND HOW THINGS WERE SO VALUABLE. >> I WAS ONE OF THE ORIGINAL MEMBERS OF THIS COMMISSION SO WE CAME ON AND GOT TO DEFINE WHAT IT IS TO LIVE IN BUILDING THIS OVER THE PAST FIVE YEARS AND FINALLY GETTING IN ON PAPER IS REALLY EXCITING.

>> AM GOING TO BE REALLY HONEST WITH YOU BECAUSE I THINK YOU DESERVE HONESTY.

WHEN I RAN FOR COUNSEL I DIDN'T SEE THE NEED FOR THE EXISTENCE OF THIS COMMISSION.

SINCE I'VE BEEN ON THE COUNCIL BEFORE THIS I'VE SEEN YOU DO SOME REALLY GOOD THINGS.

I REALLY APPRECIATE THE WAY THAT YOU RECOGNIZE SUCH A VERY BROAD DIVERSITY OF GROUPS AND NOT JUST STICKING TO THE TRADITIONAL DIVERSITY DEFINITION BUT EXPANDING THAT TO RECOGNIZE THE SENIORS. CERTAINLY THOSE WITH AUTISM AND THE NEW I DIVERSITY.

THAT WAS SO FANTASTIC. I REALLY LOVE THAT. MY PERSONAL PREFERENCE WOULD BE THAT YOU FOCUS ON DOING MORE OF THAT AND MAYBE LESS OF DIVISIVE ISSUES.

YOU WOULD NOT GET MY SUPPORT ON A REVIEW. IT IS THE JOB OF THE POLICE CHIEF TO REVIEW AND TO MAKE PERSONAL DECISIONS REGARDING OFFICERS AND WHETHER THEY HAVE DONE THEIR JOB PROPERLY. IT'S THE JOB OF THE CITY MANAGER TO ENSURE THAT WE HAVE A POLICE CHIEF WHO DOES THAT AND THAT IF HE DOESN'T DO THAT THAT'S CORRECTED AND IT'S THE JOB OF THE CITY COUNCIL TO HAVE A CITY MANAGER WHO WILL MAKE SURE THAT THAT HAPPENS.

IT IS A CITY COUNCILMEMBER I ALWAYS WELCOME INPUT FROM CITIZENS.

I DON'T BELIEVE IT'S THE JOB OF THE CITIZENS OR SHOULD BE THE JOB OF CITIZEN WHO HAVE NEVER WORKED IN LAW ENFORCEMENT AND FRANKLY IT CANNOT UNDERSTAND THE NUANCES.

THERE ARE CASES WHERE IT'S OBVIOUS SOMETHING WAS DONE BUT THERE ARE ALSO A LOT OF CASES WHERE IT'S MORE OF AN ISSUE OF NUANCES AND NOT BEING ABLE TO TRULY UNDERSTAND WHAT IT'S LIKE TO MAKE A SPLIT-SECOND DECISION ON THE STREET. THE DIFFERENCE BETWEEN BRUTALITY AND SOMETHING THAT'S MAYBE A MISTAKE NOT INTENDED TO BE.

BUT TO MY CONSTITUENTS AND TO YOU TO TELL YOU WHERE I STAND ON THAT GOING BACK TO THE OVERRIDING CONCERN OF THE GREAT THINGS I REALLY APPRECIATE. YOU REALLY DO THE JOB.

I THINK YOU DO DO ONE OF THE BEST JOBS OF ANY OF THE COMMISSIONS IN THAT RESPECT I REALLY APPRECIATE THAT HUGS I APPRECIATE YOU LISTENING AND TAKING MY WORDS THE WAY THEY

ARE MEANT IN THE SPIRIT OF ADVICE. >> JUST TO ADDRESS THE COMMUNITY OVERSIGHT THIS IS SOMETHING THAT WE WOULD NOT COME BLINDLY WITH RECOMMENDATIONS. THE SOMETHING WE'VE HAD CONVERSATIONS OF WHAT YOU'VE DONE. AXIS IS NOT SOMETHING THAT WE DIVINELY.

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I DON'T THINK I CAN EVER SUPPORT ANY TYPE OF OVERSIGHT. THEY HAVE SO MANY STANDARDS THAT THEY HAVE TO ADDRESS EACH AND EVERY DAY AND THEY DON'T GET THEIR ACCREDITATION UNLESS THEY MEET THE STANDARDS. ACCESS WILL ADDRESS THE THINGS THAT YOU THINK WE HAVE A PROBLEM THEN BUT IDO HAVE CONCERNS . I DON'T WANT TO PUT UNDUE BURDENS AND REGULATIONS ON BUSINESSES. THEY HAVE TO MEET WHAT I THINK

ARE REALISTIC GOALS. >> ONE THING I WOULD SAY REGARDING THE POSITION.

IT'S THE CONSIDERATION AS WE AS A COMMISSIONER ABLE TO USE UNDO MORE OUR EVENTS ARE GROWING.

AS A VOLUNTEER THERE ARE TIMES WHERE OUR BANDWIDTH IS STRETCHED TO BE ABLE TO CONTINUE DOING WHAT WE ARE DOING AND LOOKING AHEAD TO HAVING THESE GROW AS CITY EVENTS WHICH HAVE ALREADY BEEN OVER THE YEARS TO COME WE EXPECT THAT TO CONTINUE.

PLEASE CONSIDER OUR LIMITATIONS AS VOLUNTEERS. I THINK WE ARE EMPLOYED

ELSEWHERE ON OUR BOARD. THAT'S JUST ANOTHER FACTOR. >> I WILL ALSO ADD SOME ADDITIONAL THOUGHTS AS WELL. THE HR SPECIALIST POSITION AS YOU INDICATED WHEN HE FIRST STARTED TALKING ABOUT IT. AS YOU SAW BECAUSE YOU WERE THERE, WE DON'T HAVE THE LUXURY OF A BUDGET WE CAN SPEND MONEY ON THAT KIND OF POSITION. WE GET DOZENS OF REQUESTS FROM EVERY SINGLE DEPARTMENT IN THE CITY. THEY ASK FOR IT OVER AND OVER AGAIN AND WE STILL DON'T FUND IT. THERE ARE OTHER STRATEGIC PRIORITIES OF HIS COUNSEL. IT'S LIKE A NEEDLE IN THE HAYSTACK TO GET THROUGH.

AS YOU KNOW WE HAVE $300 MILLION AND CAPITAL NEEDS. IT DOESN'T EVEN COME CLOSE TO THAT WITH THE ANNUAL FUND. THAT'S WHAT I WILL SAY ON THAT. I'M ALWAYS OPEN-MINDED AND WILLING TO HEAR BUT YOU KNOW WHERE I STAND. IT DOESN'T MEAN THAT I AM GOING TO STICK MY FOOT ON THE GROUND AND SAY THAT'S IT BUT THAT'S MY POSITION.SG IS A BIT RISKY.

THAT TERM HAS BEEN LIKE OTHER WORDS USED IN WAYS THAT MAKE THAT WORD SEEM NOT VERY APPEALABLE ESPECIALLY TO ROW THAT. WHAT I WOULD CHALLENGE YOU TO DO IS RETHINK THAT. SPECIFICALLY SEEMS LIKE SOMETHING THAT IS A FAR STRETCH AT THIS POINT. I WOULD RECONSIDER THAT EFFORT AND MAYBE THERE'S A BETTER AVENUE FOR THAT OR A BETTER WAY TO TACKLE THAT ISSUE. IF YOU NEED TO GET MORE

SPECIFIC IN WHAT YOU'RE LOOKING TO DO. >> I THINK THAT WAS THE

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BE REMISS IF WE CAN BRING THIS. >> ABSOLUTELY YOU'RE DOING YOUR JOB.

YOU ARE THE ADVISORY BOARD YOU HAVE TO ADVISE US THAT YOUR WILL.

JUST LIKE THE OTHERS I WANTED TO GUIDE YOU WITH MY RESPECT AND THAT WAY YOU AREN'T ON THE SPECIFIC ISSUES THAT WAY WHEN YOU GO BACK TO THE COMMITTEE YOU CAN SAY HERE IS THE TEMPERATURE OF THE COUNSELORS IS GOING TO WORK OR SCHOOL WORK OR MAYBE WE NEED TO TWEAK THIS.

THAT'S WHAT THIS DIALECT IS FO . >> WITH THE ADVISORY SITUATION WE ARE REALLY EXCITED TO BE IN CONVERSATION AND OTHER CREATIVE WAYS THAT DEXA CAN BE A CONSIDERATION WITHIN THE POLICE DEPARTMENT. HE IS BEEN FABULOUS WITH VISITING WITH US AND WE ARE EXCITED ABOUT LOOKING AT DIFFERENT AVENUES BESIDES AN ADVISORY BOARD THAT COULD TAKE THE RECOMMENDATIONS FROM US. ASK ANYONE ELSE? THANK YOU SO MUCH. WE APPRECIATE THE WORK THAT YOU DO RECOGNIZE THE VALUE SO THANK

YOU. >> THANK YOU. >>> OUR NEXT ITEM IS TO NUMBER

[2B. Discuss Lead & Copper Rule Revision (LCRR) compliance program. (30 minutes) ]

DOES ANYONE FROM THE AUDIENCE WISH TO SPEAK ON THIS ITEM? SEEING NONE LET'S FIGURE OUT

HOW YOU CAN MAKE THIS ENTERTAINMENT. >> GOOD EVENING MAYOR AND COUNCIL. WE ARE HERE TO GIVE YOU A BRIEFING ON THE LEAD AND COPPER RULE PROVISION. IT'S PROGRAM THAT THE EPA MANDATED.

IT'S FOR COMMUNITY WATER SYSTEMS TO LOOK AT THE INVENTORY THERE FOR THE WATER SERVICE LINE. THERE IS A COMPLIANCE DATE FOR THE INVENTORY OF NEXT OCTOBER.

WE DO NEED SOME ASSISTANCE IN ACHIEVING AND BEING THAT COMPLIANCE DATE.

WE ARE ASKING YOU TO LET US PARTNER WITH FREESE AND NICHOLS TO HELP US WITH THAT COMPLIANC . WE ARE HERE TO GIVE YOU A PRESENTATION ON WHAT THIS RULE IS AND HOW THEY CAN ASSIST US. THIS IS CARNET. IF I MAY HE WILL TAKE OVER AND

GIVE A PRESENTATION. >> HELLO EVERYONE. MY NAME IS 10 A.

I AM WITH BREEZE AND NICHOLS. AS JEFF MENTIONED THIS IS SOMETHING THAT THE CITIES ACROSS THE UNITED STATES ARE REQUIRING. SO IS THE CITY OF ROLLA.

SLIDE YOU WILL SEE A TIMELINE SHOWING WHAT HAS HAPPENED SO FAR IN THE UNITED STATES REGARDING THE LEAD AND COPPER RULE. EARLY 1800S WE SAW A MAJOR SCALE INSTALLATION OF THE NEXT SERVICE LINES WHICH WERE CONNECTED TO THE WATER MAIN SUB LINE CITIES THROUGH THE WATER. BY 1988 OR 89 WE SAW LEAD IS A MAJOR THREAT TO THE HEALTH FOR HUMANS. ESPECIALLY TO SMALLER CHILDREN LIKE GOING TO CHILDCARE FACILITIES OR SCHOOLS. THAT IS WHEN THE EPA EXTENSION PUT IN PLACE THIS SERVICE BAN ACROSS UNITED STATES. IN 1991 EPA CAME UP WITH THE ORIGINAL LEAD AND COPPER RULE

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IF WE CUT TO 2020 WHEN WE HAVE A REVISION ON THE TOP OF THIS 1991 LEADAND COPPER RULE .

THIS RULE HAS A REQUIREMENT TO DO AN INSPECTION OF THE SERVICE LINE.

THEY HAVE TO COME UP WITH A SPREADSHEET OF THE LEAD SERVICE LINES ACROSS THE CITY.

THE BIGGEST CHALLENGE THAT MOST OF THE CITIES WE'VE SEEN FACE IS UNTIL THIS POINT IN TIME CITIES ARE INDISPENSABLE FOR THE PUBLIC SIDE OF THE SYSTEM BUT NOW THEY ARE ALSO REQUIRED OR ARE SUPPOSED TO KNOW WHAT IS THE MATERIAL OF THE PIPE FOR THE CITIES AND HOUSE.

THIS IS A MAJOR CHALLENGE THAT MOST OF THE CITIES WE ARE SEEING ARE FACING.

ALONG WITH THIS THEY HAVE REQUIREMENTS TO COMPLY UNDER THIS RULE.

THERE ARE A BUNCH OF THEM SO WE HAVE COME UP WITH A PLAN TO MAKE THE CITY OF ROW THAT COMPLIANT. THE TRICK IS THAT WE HARDLY HAVE A YEAR LEFT ITS OCTOBER 16-20 24. WE ARE ALSO ANTICIPATING ANOTHER REVISION.

THEY CALL IT THE LEAD AND COPPER RULE IMPROVEMENTS THAT IS DUE SOMETIME BETWEEN NOVEMBER AND DECEMBER LATER THIS YEAR. AS WE KNOW LEAD IS HARMFUL FOR HUMAN HEALTH. AS I TOLD YOU WE HAVE INCIDENCES LIKE FLINT MICHIGAN CRISIS. THIS RULE AND COMPLIANCE GOAL IS TO UPDATE REGULATIONS IN ORDER TO STRENGTHEN THE EFFORTS THAT THE CITIES AND COMMUNITIES ARE TAKING IN ORDER TO ELIMINATE LEAD FROM THE DRINKING WATER.IT'S A MAJOR THREAT TO THE HUMAN HEALTH.

WE DID A SMALL HOMEWORK ACTIVITY BEFORE COMING TO THIS MEETING TO CHECK WHERE DOES ROWLETT STAND ON THIS SCALE. AS YOU CAN SEE THE NEW RULE REVISION HAS SET TWO LEVELS.

ONE IS THE TRIGGER LEVEL WHICH IS 10 MCG/L WHICH IS THE LEAD CONCENTRATION AND ANOTHER IS THE ACTION. THE CITY OF ROW THAT AS OF JUNE 2022 HAD A CONCENTRATION OF 2.4 WHICH IS WAY BELOW THE TRIGGER LEVEL. THIS IS AN INDICATION THAT THE CITY IS NOT AT RISK. HOWEVER UNDER THIS RULE WE HAVE COMPREHENSIVE TESTS AND EVALUATIONS WITH STUDIES IN ORDER TO ASSERT IN THE FACT THAT THE CITY IS SAFE.

WE IDENTIFY HOW MUCH EFFORT CITY NEEDS TO TAKE IN ORDER TO CREATE THIS BEFORE THE DEADLINE. ONE THING IS THE CITIES ARE MANDATED AND REQUIRED AND AFFECTED BY THIS RULE. THE CITY OF ROW LET NOT ONE ANOMALY.

HERE IS OUR PLAN ON HOW WE CAN MAKE THE CITY COMPLIANT. THESE ARE THE KEY REQUIREMENTS UNDER THIS RULE. THE CITY HAS TO CREATE A LEAD SERVICE LINE MATERIAL.

ASSEMBLING THE PLAN UPDATE. A PUBLIC COMMUNICATION PLAN, A LEAD SERVICE PLAN REPLACEMENT AND THERE IS SOMETHING CALLED THE INITIATIVE. I SPOKE ABOUT THE LEAD SERVICE LINE BUT WE ALSO HAVE TO REVISE AND UPDATE THE SAMPLING PLAN AND INCLUDED CHILDCARE FACILITIES AND SCHOOLS. DO WE HAVE ANY EFFORTS. WHAT SHOULD WE PUT ON OUR

[00:45:42]

ALSO. >> ANOTHER IMPORTANT THING TO NOTE HERE IS IS OKAY TO SAY THAT WE DO NT KNOW WHAT THE MATERIAL OF THE SERVICE LINES ARE.

EFFORTS FROM THE CITY'S PERSPECTIVE IS TO MINIMIZE THE NUMBER OF UNKNOWN AND MAXIMIZE THE NUMBER OF KNOWN MATERIAL WHETHER IT'S LED FLAKING LEAD OR GATHER EYES REPLACEMENTS.

IMPORTANTLY THE COMPLIANCE DEADLINE IS VERY STRICT ABOUT IT.

THEY DON'T SEEM TO PUSH IT FORWARD. IT'S GOING TO BE THERE.

>> IS THE FEDERAL GOVERNMENT GOING TO HELP US PAY FOR THIS? [LAUGHTER]

>> THERE ARE BILLIONS OF DOLLARS LITERALLY. >> THEY ARE TARGETING LOWER INCOME COMMUNITIES FIRST. IT'S A HIGH THRESHOLD SO WE WORK WITH THEM TO IDENTIFY THE

CITY OVERALL. >> ONE THAT THEY STOP USING THE LEAD DELIVERY?

>> 88 OR 89. BETWEEN 88 OR 89. >> I WOULD THINK TO SOME DEGREE WE MIGHT NOT BE SITTING IN A TERRIBLE POSITION BECAUSE MOST OF THE CITY WAS BUILT

AFTER THAT. >> I WOULD IMAGINE THERE IS SOME PARTICULAR NAME IF IT'S NOT IN TROUBLE OR IF THEY HAVE A PROBLEM. I WOULD THINK THAT THE VAST

MAJORITY OF US BECAUSE WE WERE BUILT MAINLY IN THE 90S. >> ASKED THIS CAME FROM THE

TEXAS COMMISSION WEBSITE. THE CITY UPDATES WITH SAMPLES. >> THE CONCENTRATION IS VERY LOW. WE NOW HAVE TO CREATE THIS INVENTORY WHICH WAS NEVER THERE

BEFORE. >> AT THE COMPLIANCE. >> THAT'S THE KEY THING.

>> IS THERE A LEGAL ISSUE? I APOLOGIZE IF I'M INTERRUPTIN .

WITH HAVING TO KNOW WHAT LINES RUN SPECIFICALLY INSIDE OF A CITIZENS HOUSE.

THAT SEEMS TROUBLESOME LEGALLY. >> THERE ARE WAYS WHICH WE CAN BETTER MIND THE MATERIAL OF THE PIPE THAT GOES WITHIN THE PROPERTY. ONE IS TO LOOK AT THE METER.

ANOTHER WAY IS TO HAVE A POTHOLE ON THE CUSTOMER SIDE OF THINGS.

THAT'S WHERE THE PUBLIC COMMUNICATION PART COMES INTO IT.

[00:50:01]

MATERIALS? HOW DO YOU REPLACE MATERIALS? >> THERE ARE A NUMBER OF PROPERTIES IN THE LARGE SIZE OF THE CITY THAT I CAN IMAGINE MAYBE IF YOU ARE ONE PERSON CAN SAY YOU ARE NOT COMING ON MY PROPERTY. WHAT YOU DO?

I DON'T UNDERSTAND. >> IN CERTAIN CASES IF WE ARE UNABLE TO IDENTIFY THE MATERIAL OF THE PIPE THROUGH THE METER BOX IF THAT'S THE CASE IN THAT CASE WE CAN CALL THE MATERIAL UNKNOWN. TO SOME DEGREE I WOULD THINK THAT INDIVIDUAL RESIDENTS WOULD BE INTERESTED IN THIS THAT WOULD BE ONE THING I MIGHT NOT EVEN THINK ABOUT ASKING.

I'M A VERY NEW HOMEOWNER AND IT WOULD NEVER OCCUR TO ME TO SAY I MY PIPES LIT? I WOULD THINK THAT THAT WOULD BE GONE FROM THE 1950S OR SOMETHING.

I WOULD THINK THAT THERE WOULD BE A LOT OF PEOPLE THAT WOULD BE HAPPY TO HAVE THAT.

>> THAT'S THE THING. OBVIOUSLY THE CITY IS NOT GOING TO BE ABLE TO REPLACE THE LINE

GOING TOTHE STREET TO THEIR HOUSE. >> THAT GOES TO THE FEDERAL

FUNDING. >> THAT MAY BE AVAILABLE. >> THEY WANT US TO PAY FOR

ONLINE THAT'S ON CITY PROPERTY? >> RIGHT NOW THEY WANT US TO COME UP WITH AN INVENTORY.

EVENTUALLY THE PLAN IS TO REPLACE THE SERVICE LINES. THEM NOT US ROWLETT.

>> AND I CAN'T CAN CLARIFY THAT. IT SEEMS RIGHT.

IT'S A INVENTORY OF WHAT TYPE OF LINE YOU HAVE. IT'S EXCELLENT.

NOT ONLY IS IT VISUALLY INSPECTED SUBDIVISIONS ARE CONSTRUCTED AFTER THEM AND THAT WIPES OUT THE NEED FOR THE INSPECTION A LOT. THERE OTHER PARTS THAT THEY GET AWAY FROM TO. IT'S A DESKTOP ASSESSMENT THAT WE CALL TOP CARDS.

THE LINE GOES INTO IDENTIFY THE COPPER LINE FOR EXAMPLE WE HAVE RECORDS THAT SHOW.

>> IF YOU CAN IDENTIFY THE NETS UNKNOWN IN ITS IN COMPLIANCE.

FROM A PUBLIC COMMUNICATION STANDPOINT YOU HAVE TO COMMUNICATE TO THE COMMUNITY THAT MAY BE MUCH MORE. IT'S A BENEFIT TO THE CITY TO ULTIMATELY ELIMINATE ANY

UNKNOWNS. >> SPECIFICALLY THANK YOU FOR THAT INFORMATION BECAUSE I HAVE A BETTER UNDERSTANDING. THOSE PROPERTIES WHERE WE HAD TO IDENTIFY THEM ON A CUSTOMER SIDE, THEY DO HAVE LEAD OR COPPER THAT THE CITY SPECIFICALLY IS NOT RESPONSIBLE

FOR TO REPLACE THAT PART. >> FINANCIALLY YOU ARE NOT RESPONSIBLE FOR REPLACING IT.

>> WHEN REPLACE THIS ON THE CITY SIDE YEARS AGO IT WAS NEVER THE CITY'S RESPONSIBILITY FOR THE METERS IN THE HOUSE. IT IS A RESPONSIBILITY TO IDENTIFY.

>> THAT WAS MY CONCERN. IDENTIFYING IS ONE THING BUT HAVING US PAY FOR IT SEEMS LIKE

A WHOLE OTHER ISSUE. >> WHY IS THAT NOT A FEDERAL LAWSUIT RIGHT NOW?

>> IF WE IDENTIFY OR WE CAN IDENTIFY WE ARE CONSIDERED TO SOME DEGREE NOT COMPLIANT.

>> IF YOU IDENTIFY THAT IT EXISTS BY ITSELF DOESN'T MEAN IT HAS TO BE USED.

I'M JUST WONDERING IF THERE ARE FEDERAL FINES THAT COME ALONG WITH IT.

[00:55:07]

>> IT DOESN'T MEAN YOU'RE NONCOMPLIANT. BUT THE REPLACEMENT PLAN SAY WE HAVE 100 WE HAVE TO HAVE A PLAN THAT IF THEY CHARGE THAT WE HAVE A PLAN TO REPLACE IT.

>> AND THE PUBLIC RIGHT OF WAYS. RULE.

>> WHAT IS REQUIRED MEAN? >> YOU HAVE AN ORDINANCE OR WHATEVER THAT'S ONE.

>> OH MY GOODNESS GRACIOUS QUICK SECOND SOME CITIES ARE CHOOSING FOR PAPERWORK AND THIRD IS THE BEGINNING. THERE IS FEDERAL FUNDING THAT'S BEEN ALLOCATED AND SO WHAT'S IMPORTANT IS TO LEVEL AS MUCH OF THAT FEDERAL FUNDING IS POSSIBLE.

WHAT THEY ARE DOING IS SPECIFICALLY GETTING THAT FEDERAL FUNDING AND WHAT YOU DON'T WANT TO DO IS EVEN IF YOU DID REPLACES YOU DON'T WANT TO TAKE RESPONSIBILITY FOR THAT.

IF ANYTHING YOU WANT THE HOMEOWNER TO STILL BE RESPONSIBLE FOR THE ACTIVITY.

HE WANTED DONE SO IT'S OFF YOUR B DON'T WANT TO TAKE THE LIABILITY ON.

>> AND WE ALSO DON'T I TELL THEM THAT THEY MUST DO IT EVEN THOUGH THEY ARE PAYCHECK TO PAYCHECK. IN MANY CASES WHERE THIS IS HAPPENING WILL BE THOSE PEOPLE.

AND LIKE YOU SAID I'M SURE A LOT OF THIS COULD BE AROUND THE LOWER INCOME AREAS WHERE THEY WON'T HAVE FINANCIAL RESOURCES TO ADDRESS THAT ISSUE. WE ALSO THE CITY DON'T WANT TO TELL THEM THAT WE DON'T HAVE A CHOICE THEN WHAT?DOES A VERY UGLY SITUATION HERE AT LEAST

FROM A CITY PERSPECTIVE. >> A LOT OF THINGS NEED TO BE DONE.

BETWEEN NOW AND THE NEXT YEAR COMFORTABLY. WE HAVE SPLIT THE COMPLIANCE REQUIREMENTS OF THE PROJECT INTO FIVE DIFFERENT PHASES. .

IT'S TO UNDERSTAND WHAT THE RISK LEVEL IS. NEXT PHASE 1 IS THE DEVELOPMENT OF THIS INVENTORY AGAIN THE DESKTOP AND IT IS GOING TO BE A LIVING DOCUMENT.

WHEN WE IDENTIFIED THROUGH THE PROJECT ANYTHING WITH AN UPDATE ON THE MATERIALS.

THIS INVENTORY SHALL GET UPDATED. THEN COMES THE PLAN AND THE PRELIMINARY EXAMPLE IS A PART OF PHASE 3 EFFORTS. A PHASE WHERE WE HAVE TO COME UP WITH A REPLACEMENT PLAN WITH A FIXED PLANNING PROCEDURE AND PHASE 5 TO BE HONEST SHALL RUN CONCURRENTLY UNDER PHASE 2 THROUGH FIVE WITH A PUBLIC COMMUNICATION.

AS SOON AS WE'RE DONE WITH THE STUDY INTENDING FOR THIS INVENTORY THE PUBLIC APPLICATION IS STARTED. THIS IS DAUNTING BUT THE OBJECTIVE BEHIND HAVING THIS UNDERLINE OR EMPHASIZE THE FACT THAT A LOT HAS TO BE DONE. BETWEEN NOW AND THE NEXT TALK.

IT CUT THIS PROJ SENSE THIS IS OUR PROPOSED STRATEGY FOR THE COMPLIANCE AND WE CAN ADAPT FOR THE CITY OF ROWLETT. I DON'T WANT TO GO THROUGH THE

[01:00:01]

PHASE 1 SHALL RUN FOR FOUR MONTHS AND THEN WE HAVE NINE MONTHS FOR RESULT FOR PHASE 2 AND AS YOU CAN SEE PHASE 5 EFFORTS START RIGHT WHEN THE FAPHASE 2 EFFORTS START SO THIS HAS TO BE BUT NOT BEFORE THE NEXT OCTOBER. WE HAVE PROPOSED THE DETAILS SCOPE OF WORK AND PROPOSED A FEE FOR THAT WHICH IS $4968. THERE PHASE 1 WILL TRY TO UNDERSTAND WHERE THE CITY STANDS CREATE A PLAN FOR THE CITY TO HAVE COMPLIANCE BETWEEN NOW AND THE NEXT YEAR. IT SHOULD ALSO INCLUDE THE BUDGET ESTIMATE FOR THE REST OF THE PHASES. THIS RULE IS THE FIRST STEP THAT WE HAVE TO TAKE.

>> THE $49,000 I ASSUME WAS BUDGETED. WILL THIS BE COMING OUT OF

FISCAL YEAR 24? >> IT'S OUT OF A PROJECT WHICH IS A PREVENTATIVE PROJECT.

>> WE WOULDN'T KNOW THE BUDGETING PHASES UNTIL PHASE 1 GETS COMPLETE.

>> CORRECT. >> WE DID HAVE SOME ESTIMATES AND THEY CAN PUT TOGETHER AN ESTIMATE. WILL BE ON THE AGENDA TOMORROW NIGHT IS SIMPLY A TASK AUTHORIZATION FOR PHASE 1. NOT TO EXCEED THE 15,000. PHOW ARE WE FUNDING THAT?

IS IT EXPANDED IN THE COMING FISCAL YEAR? >> I THINK IT WOULD BE BECAUSE

THAT IS AN ENTERPRISE FUND. IT CONTINUES TO GROW. >> IT HASN'T SPECIFICALLY BEEN

FUNDED. >> THERE IS ROUGHLY 120 230,000 IN THAT PROJECT.

>> THAT'S W A 2103. >> AT THE GENERAL PREVENTATIV .

>> THAT'S NOT FOR THE SPECIFIC STUDY. IT'S A BUDGET RANGE OF $50,000

HERE. >> THAT WOULD BE AT A RESIDENCE MOST LIKELY?

>> I SEE YOUR SCHEDULE. YOUR BUDGET ESTIMATE HERE AND PHASE 2.

2.2 HAS A 15 MONTH TIMELINE. IT IS SEPTEMBER 2023 AND WE ARE NOT CRUIMOVING TO APPROVE PHASE UNTIL LATER. THIS IS HOW WE GET THERE PHASE 1. IS THAT TIMELINE GOING TO BE

DRASTICALLY IMPRESSED? >> IT IS GOING TO BE DYNAMIC BECAUSE THIS WAS SENT A COUPLE OF MONTHS BACK. IT'S GOING TO BE DYNAMIC. WHAT WE ARE NOT FLEXIBLE ON IS THAT PHASE 1 EFFORT WE MOVE IN THE WRONG DIRECTION AND SPENT 15 MONTHS ON THAT IT DOESN'T

[01:05:04]

THE REST OF THEM AND BE MADE FLEXIBLE AND DYNAMIC. >> THANK YOU FOR THAT ANSWER.

MY NEXT QUESTION IS FOR STAFF. THIS MANDATE IS ROLLED OUT WITH AN UPDATE.

JUNE 16 OF 2021.WE ARE TWO YEARS PLUS BEYOND THAT INITIAL ROLLOUT.

WHAT ARE WE PAYING TO GET THE CONSULTANT TO DO THIS IN A VER CONDENSED TIMELINE ?

>> IT'S MORE OF A DOLLAR HURT. IF IT WAS A LONGER PROCESS WOULD EXPECT TO PAY MORE.

>> WITH RESPECT YOU DON'T NECESSARILY HAVE TO ANSWER THAT.

IT'S NOT YOUR FAULT. >> I APPRECIATE THAT. >> IT IS ABSOLUTELY THE PREVIOUS STAFF FAULT AND I'M GLAD TO KNOW THAT ISSUE HAS BEEN HANDLED.

YOU RAISE A VERY VALUABLE POINT THAT THIS SHOULD HAVE BEEN ON ELEVATOR TWO YEARS AGO AND IT WAS NEVER BROUGHT TO COUNSEL. NOW WE HAVE A NEW STAFF IN A NEW CHAPTER AND ONE WHERE WE WILL BE ACCOUNTABLE AND RESPONSIVE. I KNOW THAT YOU'RE GOING TO

HELP US. >> IF I CAN INTERRUPT BECAUSE I DON'T THINK THAT'S ACCURATE.

I DON'T WANT THEM TO BE THE OFFICIAL CITY LINES. THERE IS NO QUESTION THAT EVERYTHING IS GOING OFF INFLATIONARY BUT IF YOU COMPARE THE COST FOR TWO AND HALF YEARS CONSULTANTS AND OTHERWISE HAVE NO DISRESPECT TO OUR LEGAL SERVICES HAVE BEEN STABLE FOR YEARS WITH EVERY OTHER CONSULTING SERVICE THAT YOU CAN THINK OF.

EVERYONE HAS BEEN IMPACTED BY THIS INFLATIONARY PRESSURES SO IT WOULD NOT BE WISE FOR US TO SAY THAT WE HAVEN'T PAID A PREMIUM. WE HAVE.

I THINK THIS IS THE BOTTOM LINE. >> ACKNOWLEDGE THAT IT'S NOT

STAFF'S FAULT. >> IT'S NOT BUT IT IS THE FAC .

>> IT'S UNFORTUNATE THAT WE ARE IN THIS POSITION WHERE WE ARE PRESSURE TO GET THAT DONE

AND THE CONSULTANT KNOWS WE NEED TO STAND. >> TO JUST POINT THE PRESSURES OF TIME. HE FEELS AS IF STUFF FEELS THOSE SO THE ECONOMIC IMPACT IS THERE ANYTHING TO THE QUESTION WAS ASKED I THINK YES. WE ARE PAYING A PREMIUM AND EVERYONE IS CHARGING MORE THAN THEY WERE SEVERAL YEARS AGO. NOTWITHSTANDING THE DISADVANTAGED POSITION OF THE CITY MAYOR. IT'S.

>> THE ONE BENEFIT I SUPPOSE AS I'M SURE YOU GUYS HAVE DONE THIS FOR OTHER CITIES AND YOU

HAVE LESS TO LEARN THROUGH THAT PROCESS. >> AT LEAST WE HAVE THE EXTRA

PIECE NOW OF A SEASONED SET OF CIRCUMSTANCES. >> IT'S A NEW DAY IN ROWLETT.

WE WILL MOVE ON AND MOVE FORWARD. >> THEY GET A CLEAR PATH FOR

THE DEADLINE AND EVERYTHING ELSE CAN BE SQUEEZED. >> THE BIGGEST VARIABLE HERE IS EVEN IF YOU START SIX MONTHS FROM NOW WE CAN GET COMPLIANCE AND YOU HAVE A LOT MORE.

THAT REQUIRES A LOT MORE PUBLIC COMMUNICATION IN THE COMMUNITY WONDERING DO I HAVE THE SERVICE LINE OR NOT? THE BENEFIT IS REALLY TO MINIMIZE THOSE NUMBERS BECAUSE THEY ARE LIKELY TO HAVE VERY FEW. THAT'S WHAT WE ARE TRYING TO

USE TO MINIMIZE THAT FOR YOU. >> WOULD BE IN A DIFFERENT SITUATION RIGHT NOW.

>> ARE THERE ANY OTHER QUESTIONS? THANK YOU VERY MUCH.

[01:10:04]

>> VERY INFORMATIVE. IT ENDED UP BEING PRETTY ENTERTAINING.

AFTER SAY TOOK A TWIST AND TURN. >>> ALRIGHT COUNSEL.

[3. DISCUSS CONSENT AGENDA ITEMS FOR SEPTEMBER 19, 2023 REGULAR MEETING. ]

APPROVED. >> ANYTHING ELSE FOR INDIVIDUAL OR DO YOU HAVE ANY QUESTIONS? I WILL TAKE THE PHONE AS WE ARE GOOD TO GO.

IN THAT CASE COUNSEL THERE IS NO OTHER ITEMS FOR CONSIDERATION TONIGHT.

IT IS 7:11 PM. WE STAND ADJOURNED.>> THANK

* This transcript was compiled from uncorrected Closed Captioning.