Feb 19, 2024 City Council Work Session

[1. CALL TO ORDER]

[00:00:09]

SIX :00 P.M., CITY COUNCIL IS AUTHORIZED BY 551 POINT 071 OF THE TEXAS GOVERNMENT CODE. WE RESERVE THE RIGHT TO CONVENE OR RECONVENE. COMETS, INSTRUCTIONS ARE AVAILABLE OUTSIDE THE CUMBERSOME, AND WE DID RECEIVE TWO PUBLIC INPUT EMAILS. THREE, PUBLIC INPUT EMAILS PERTAINING TO ITEM 3B.

[3A. Recommendation to Award Recipients of the Cultural Arts Grant and the Gary Alexander Arts in Education Grant. (5 minutes)]

>> WE RECEIVE THAT EMAIL , SO WE WILL BEGIN WITH OUR FIRST ITEM OF THE NIGHT, WHICH IS 3 A, RECOMMENDATION TO AWARD RECIPIENTS OF THE CULTURAL ARTS GRANT AND THE GARY ALEXANDER ARTS IN EDUCATION GRANT. . BEFORE WE GET TO THAT ITEM, FIRST, WE HAVE CITIZENS INPUT. FIRST PERSON WHO WOULD LIKE TO SPEAK, I SEE IS AT THE TABLE. IF HE WILL STATE YOUR NAME,

AND CITY OF RESIDENCE . >> RECOMMEND HERE BUT THEY HAD BECOME THE FIRST TWO MEMBERS ON BOARD OF COMMISSION, REQUEST A TOPIC BASED ON THE AGENDA, THIS IS A QUICK CHANGE IN THE PAST WHERE ONE MEMBER ASKED FOR PERMISSION TO BE PLACED ON THE AGENDA, WAS UP TO THE DISCRETION OF THE CHAIR STAFF TO SAY NO. THE STAFF'S DEFINITION IS ADDED. SECOND, NO ONE CONVERSATION AFTER RESIDENCE INPUT, THE BOARD OF COMMISSION HAS UNFAIRLY DEFEATED THE RESIDENCE A DISTANCE INPUT. THIRD. BOARDS AND COMMISSIONS NEED TO PROVIDE ACCURATE , LEVEL , TIMELY ADVICE. TOO MANY TIMES, THEY WILL LISTEN TO A RESIDENT UNTIL THAT RESIDENT OF THE ADVISORY BOARD AND THE COMMISSION. AND THEY RESPONSIBILITIES ON THE COUNTER, THE RESIDENTS NEED TO BE CIVIL WHEN ADDRESSING BOARDS AND COMMISSIONS, BOARDS AND COMMISSIONS NEED TO TREAT RESIDENCE WITH RESPECT WHILE ASKING BOARD OR RESIDENCE IN FRONT OF THE RESIDENCE.

>> THANK YOU FOR THE OPPORTUNITY TO ADDRESS OUR

COUNSEL. >> THANK YOU.

>> NEXT, SPEAKER IS RESIDENCE , YOU HAVE THREE MINUTES.

>> SUSAN ON THE SHARE IN OCTOBER, I CAN TRULY SAY THIS IS A FULFILLING AND REWARDING LABOR OF LOVE. ONE THAT I HAVE LITERALLY INVESTED SWEAT TEARS, AND TAKE INTO CONSIDERATION PAPER CUTS AND STUBBED TOES EVEN A LITTLE BLOOD. EVEN IN ADDITION OF ALL THAT, HUNDREDS OF HOURS OF TIME HAVE BEEN GIVEN, AND HUNDREDS OF DOLLARS HAVE BEEN SPENT TO MAKE OUR EVENTS THE BEST THEY CAN BE. PLEASE NOTE, I DID NOT POINT THIS OUT TO CONGRATULATE MYSELF AND MYSELF TO HAVE A PAT ON THE BACK. I KNOW I AM INAUDIBLE - MUFFLED ] I KNOW FOR FACT, OTHER DEDICATED INAUDIBLE ], HAVE DEDICATED MUCH MORE THAN I HAVE. AND NO DOUBT IN MY MIND THAT THOSE WHO SERVE ON OTHER BOARDS AND COMMISSIONS OF DONE THE SAME, THINK I SPEAK FOR ALL OF US, WE VOLUNTEER BECAUSE WE LOVE OUR CITY, WE ARE DEDICATED TO MAKING

>> OUR EXTENSIVE WORK WITH THE PEOPLE WHO SERVE IN THE COMMUNITY IS VALUABLE AND GIVES US INSIGHT INTO THESE.

ALTHOUGH I WAS NOT THE ONE, NOTIFIED, I WAS RECENTLY TOLD AFTER THE RECOMMENDATIONS TO BE DISCUSSED TODAY, APPARENTLY ABOUT SOME OF THE CHANGES, AND THEN I ALL OUR INPUT WAS NOT SOUGHT, AND I EAGERLY ENTER THE DISCUSSION TODAY, AND I'M SURE OTHER MEMBERS OF RDFC, CAN TALK ABOUT HOW THESE EFFORTS WILL SERVE WHILE WE WORK TO BE PREVIOUSLY CONSULTED IN THE PROCESS, DIANA, ARE CHAIR AMERICA, WHO HAS SIX DORIC PERSPECTIVE AS A MEMBER THAT HAS SERVED , AND JACQUELINE ARE VICE CHAIR, WHO

[00:05:05]

>> NEXT SPEAKER IS DIANA MOORE. STATE YOUR NAME AND CITY

OF RESIDENCE. >> CANCELED TODAY, WANTED TO PROVIDE YOU WITH CONSUL INAUDIBLE - MUFFLED ] WHILE IT IS CORRECT THAT WE ARE LISTED AS DIVERSITY COMMISSION AND THE RESOLUTION CREATED, WE NEVER ACTUALLY OPERATED UNDER THAT NAME. IN OUR FIRST MEETING, IT WAS PRESENTED TO US, AS A DRAFTING , AND WE WERE ASKED TO REVIEW, AND MAKE ADJUSTMENTS, AS WE SAW FIT. AS A RESULT, THIS WAS DISCUSSED AND VOTED TO ADD INCLUSION. WHEN IT CAME TO RELATIVE DIVERSITY AND INCLUSION ISSUES. THEN JUNE 2020, AND THAT PANDEMIC THAT EXPOSED MAJOR IN THE WAKE OF THE MURDER OF GEORGE FLOYD, OUR ACTION WAS ALSO OUR COUNCIL LIAISON, COMMISSION AGREED, TO UPDATE OUR NAME TO THE EQUITY AND DIVERSITY COMMISSION.

>> THE COMMISSION MADE THE SAME CHANGES BASED ON INAUDIBLE - MUFFLED ] THIS WAS NOT AN ATTEMPT TO SUBVERT THE COUNSEL. I WANT TO MAKE THAT CRYSTAL CLEAR, BASED ON INFORMATION WE HAVE, WE HAVE MADE THESE CHANGES, ARE WELL WITHIN OUR MUFFLED ] KNOWLEDGE, NONE OF THEM WERE RAISED. WE DEEM EQUITY AND INCLUSION IMPORTANT AND VITAL TO THE MAKING THE PLACE A FAIR AND EQUITABLE WILL PLACE TO WORK.

>> NEXT SPEAKER, JACQUELINE

>> 2022. I THINK I'M ONE OF THE NEWER I'VE WORKED TO MAKE THIS A POSITIVE EXPERIENCE. SINCE A BIT OF THE BOARD OF WATCHED IT GROW WITHIN OUR COMMUNITY AND WE GET THE HEADCOUNT OF THE PEOPLE TO COME JOIN AND IN JOIN IN AND ASK QUESTIONS AND TO HAVE AN OPEN MIND.

BECAUSE OF MY DAY JOB IN CORPORATE AMERICA I SPECIALIZE IN DIVERSE RICA SO I AM PASSIONATE ABOUT IT. IT DOES TAKE ME SOME TIME TO UNDERSTAND WHERE THE DISCONNECT IS, BECAUSE DIVERSITY IS ALWAYS IMPORTANT, BECAUSE IT FOSTERS INNOVATION, CREATIVITY, AND A BROADER RANGE OF PERSPECTIVES.

WE NEED TO MEET TOGETHER WITH AN OPEN MIND. WE DON'T ALWAYS HAVE TO AGREE, BUT WE NEED TO TOLERATE AND EXPECT EACH OTHER IN ORDER FOR US TO UNDERSTAND THE DIFFERENCES.

>> INCLUSION, I PROFESS, THAT EVEN THOUGH MUFFLED ] I PUT INCLUSION SECOND JUST BECAUSE, WE SHOULD

ALWAYS KNOW EVERYBODY. >> IN HOW TO CONTRIBUTE TO THEIR THOUGHTS AND PROCESSES. EQUITY. I THINK EQUITY IS ONE THAT IS LESS UNDERSTOOD. EQUITY IS IMPORTANT BECAUSE IT FOCUSES ON PROVIDING RESOURCES AND OPPORTUNITIES TO ENSURE THAT EVERYONE HAS THE SUPPORT THEY NEED TO THRIVE AND SUCCEED, AND FOSTER EQUAL THEMES OF MY LAST PRESENTATION , SOMEONE REMINDED ME OF A QUOTE THEY HEARD BEFORE, AND THIS REALLY WOULD MAKE PEOPLE THINK OUT SIDE OF ETHNICITY WHEN IT COMES TO DIVERSITY AND INCLUSION. DIVERSITY IS BEING ASKED TO THE DANCE. EVERYBODY WANTS TO BE ASKED TO THE DANCE. INCLUSION IS BEING ASKED TO DANCE. EVERYONE IS WHAT'S IT FEEL LIKE OKAY, I AM -- EVERYBODY HAS A VISIBLE SIGN THAT WANTS TO BE VALUE. BUT

[00:10:03]

>> THANK YOU. >> THANK YOU.

>> ANYBODY ELSE WISH TO SPEAK ON THIS ITEM?

>> ALL RIGHT. WE WILL MOVE ON TO ITEM 3 A, OUR FIRST ITEM, AND RECOMMENDATION TO AWARD RECIPIENTS OF THE CULTURAL ARTS GRANT AND THE GARY ALEXANDER ARTS IN EDUCATION GRANT. .

>> GOOD EVENING, I'M LAURA CHARTER, THE ARTS COMMUNITY STAFF LIAISON ON BEHALF OF OUR CHAIR. IN THE AUDIENCE WE HAVE DAVID OLMSTEAD, AND LAZZARO'S, AND WE WANT TO GET RIGHT TO THE PRESENTATION.

>> COMMISSION AWARDS GRANT THE COMMISSION IS SEEKING APPROVAL AND GRANT FOR 3000 FOR THE CULTURAL ARTS GRANT. THE COMMISSION VOTED TO SWAP THE GRANTS AMOUNT WHAT IT WAS IN THE STAFF OF RECORD REPORT.

AND GRANT -- THE LARGE NUMBER OF ARTS IN EDUCATION APPLICATIONS. THE KULTUR GRANT, THE CULTURAL ARTS GRANT THE COMMISSION RECEIVED APPLICANTS FROM ARDEN'S AROUND TEXAS, STATUTE FOR GIRL SCOUTS AND THE ROWLETT MUSICAL THEATER . WE GRANTED INAUDIBLE - MUFFLED ] . FOR THE GRANT, THE COMMISSION RECEIVED APPLICATIONS FROM -- I'M SORRY, LIMITLESS CHRISTIAN SCHOOL, THE ART DEPARTMENT, THE TRADING MIDDLE SCHOOL CHOIR, GIDEON, SADDAM , AND ARTS CHOIR AND ROWLETT COUNTY ARTS DEPARTMENT. WE RECEIVED A FOUR THE INSTRUCTOR AND TECHNICAL THEATER DIRECTOR.

WE AWARDED 900 THOUSAND DOLLARS GRANT TO THE HEART ART DEPARTMENT, AND 1000 DOLLARS GRANT TO HONOR CHOIR. IF APPROVED, WE WILL PRESENT THESE GRANTS AT THE COUNCIL MEETING ON TRYING TO FIND THE LIST OF THE RECOMMENDED -- I SEE THE REQUEST. THE RECOMMENDATION, WE READ TERM AND THE STAFF REPORT FOR THE MEETING, WHERE THE COMMITTEE RECOMMENDED IT, SO THAT'S NOT -- HEARD, THAT'S WHAT YOU READ, I WAS TRYING TO WRITE IT DOWN.

>> IF YOU COULD ACTUALLY -- IF YOU COULD ACTUALLY HAVE THAT COPY AND EMAIL IT TO COUNSEL, THAT WOULD CERTAINLY BE

APPRECIATED. >> COUNSEL, QUESTIONS?

>> OKAY, WOW, THAT'S CRAZY. >>

>> THAT MEANS Y'ALL DID A GOOD JOB.

>> YES. I WANT TO SAY. >> YEAH, THAT'S WHY

ACKNOWLEDGE YOU. >> WE GOT MOR APPLICATIONS FOR THE APPLICATION RATE THIS YEAR, BY A LARGE AMOUNT, WE LOVE TO SEE THAT, WE WANT TO SEE THAT ROW.

>> IT WAS REALLY COOL TO SEE THAT, IT'S ACTUALLY REALLY FUN FOR THE THREE OF US TO HAVE TWO ACTUALLY HAVE TO CHOOSE, BECAUSE IN YEARS PAST, IT'S BEEN LIKE OKAY, JUST -- GIVE IT TO THE TWO APPLICANTS. SO IT'S NICE TO CHOOSE THROUGH SO MANY -- MANY MANY POLISHED APPLICANTS.

>> AND TO USE GARY'S NAME IN THAT. REALLY COOL.

>> THANK YOU ALL FOR YAWLS WERE.

>> I'M SURE YOU ALL ARE EXCITED TO RECEIVE THE SUPPORTS. IT'S EXCITING. IT'S JUST THE FINAL STEP IN THIS PROCESS FROM COUNSEL'S PERSPECTIVE IS ALL WE NEED TO DO.

[00:15:03]

BACKGROUND NOISE ] >> NO NEED TO VOTE ON THIS, IT'S BELOW THAT THRESHOLD. FOR TRANSPARENCY, THIS IS SOMETHING THAT NEEDS TO BE VOTED ON, THE FIRST TIME WERE MAKING THEIR RECOMMENDATION, THE POLLS ARE CLOSED FOR THE ARTS AND HUMANITIES TO MAKE RECOMMENDATIONS FOR AWARDS AWARDED TO ARTS RECOMMENDATIONS AS -- SOMETHING WE HAVE NEVER DONE, AS PART OF THE COMMISSION, SO, IT'S AN OVERSIGHT ON SOMEBODY'S PART, ALONG WITH, WE'VE GOT THAT

CORRECTLY TYPED OUT . >> SO, THANK YOU.

[3B. Boards and Commissions Subcommittee Report and Recommendations. (45 minutes)]

>> ALL RIGHT, THANK Y'ALL SO MUCH.

>> WE WILL MOVE ON TO ITEM 3B BOARD COMMISSION SUBCOMMITTEE

REPORT AND RECOMMENDATIONS. >> NOISE ] FIRST BEFORE WE GET INTO THE SLIDESHOW, I WANT TO MAKE A KEY POINT THAT THIS IS REALLY THE FIRST STEP -- THE FIRST STEP WAS THE FORMATION AND THE WORK THAT WE DID TOGETHER PUT PUTTING TOGETHER THE RECOMMENDATIONS, BUT THE SUBCOMMITTEE DID NOT MAKE RECOMMENDATIONS, THEY WERE NOT DECISIONS ALREADY MADE. THESE ARE RECOMMENDATIONS TO THE COUNCIL FOR RECOMMENDATIONS, AND THESE ARE THE CHANGES THAT THE THREE OF US, MYSELF, COUNCILMEMBER BOWERS AND COUNCILMEMBER SUE DECIDED THAT WE WOULD LIKE TO SEE IN HANDBOOK. WE ALSO NOW, AT THIS POINT, THIS IS WHERE IT COMES TO COUNSEL, THIS IS WHERE COMES TO THE PUBLIC, THIS IS WHERE IT COMES TO CITY MANAGEMENT, AND WE GET INPUT THEN FROM THOSE, AND WE DID NOT WANT TO BE A COMMITTEE THAT PUT THIS TOGETHER, AND THEN JUST BROUGHT IT FOR RUBBERSTAMPING ON THE CONSENT AGENDA. SO JUST TO MAKE THAT CLEAR.

>> ALL EXCEPT A COUPLE OF THESE BODIES THAT WERE TALKING ABOUT HERE, ADVISORY, AND THE DECISION-MAKING POWERS, HOWEVER, THEY DO HAVE SOMETHING THAT'S VERY IMPORTANT. THAT IS THE EAR OF THE COUNCIL. THEY ARE OUR TRUSTED ADVISORS. SO THE RULES THAT GOVERN THEM ARE VERY IMPORTANT AND SHOULD BE DECIDED AS THE COUNCIL AS A WHOLE.

THESE ARE COUNSEL ADVISORIES , NOT ADVISORY BODIES TO CITY STAFF, BUT THE STAFF DOES HAVE TO WORK WITH THE BOARDS, AND SO, WE DO VALUE THE STAFF INPUT ON THIS AS WELL.

>> BUT PLEASE KNOW, THAT WE DID PUT A WHOLE LOT OF WORK INTO THIS. A LOT OF HOURS, A LOT OF RESEARCH, A LOT OF MEETINGS, A LOT OF DISCUSSIONS, WE HAD SOME DISAGREEMENTS, WE WENT BACK AND FORTH ON SOME THINGS, MADE SOME CHANGES IN LINE BEFORE WE COULD -- WE EACH MADE SOME COMPROMISES TO COME TO A CONSENSUS ON THIS. AND ALL BUT ONE OF MANY, MANY ITEMS THAT YOU SEE IN THERE, WE ARE AT LEAST, OR WE WERE AS OF FRIDAY, AT OUR LAST MEETING, IN THE MAIN.

>> SINCE THE AGENDA PACKET WAS PUBLISHED, I RECEIVED SEVERAL PHONE CALLS AND EMAILS AND COUNSEL AND THROUGH THE WEBSITE. I HAD THREE ADDITIONAL SUGGESTIONS THAT WERE MADE BY -- AND YOU GOT THAT EMAIL, AT THE BEGINNING, AS MOST DOCUMENTS DO TO MAKE SURE WE ARE ON THE SAME PAGE AS TO SOME OF THE TERMINOLOGY. ADDING INDEPENDENCE INCLUDES A CHART WITH ALL OF THE BOARD, CREATION DATES, THE MEMBERS COMMENSAL BASIC RELEVANT INFORMATION. WE COULD BE NOT QUITE DEFINITIVE, THERE'S NO REASON IT HAS TO BE IN THE INPUT THAT WE RECOMMENDED A MINIMUM NUMBER OF ALTERNATES ACROSS THE BOARD THAT WE WOULD LET THE BOARD DECIDE ON. THEY WOULD COME BACK AND RECOMMEND TO US THE EXACT -- SO, THE OTHER KIND OF BIG THING, IS THE ELIGIBILITY REQUIREMENTS.

AND, IT WAS POINTED OUT, THAT WE DIDN'T HAVE ANYTHING IN THEIR BOARD MEMBERS THAT HAD FELONY CONVICTIONS. WHAT

[00:20:08]

>> THESE ARE FOR DISCUSSION, NOT EVEN SUBCOMMITTEE, EVEN SINCE WE GOT THAT INPUT. I WANT TO PUT THOSE OUT THERE FOR THE

COUNCIL. >> OKAY, MOVING ON TO THE

PRESENTATION. >> THIS SUBCOMMITTEE WAS CREATED BY APPOINTED BY THE MAYOR, IN TO PROVIDE STAFFING COUNCILMEMBERS WITH CLEAR AND UP-TO-DATE GUIDELINES WITH THE CREMATION POINT OF REMOVAL AND OPERATIONS TO THE CITY BOARD COMMISSIONS. JESSE KEEPING WITH THE STATE LAW AND

CITY CHARTER. >> THIS WAS A LOT OF WORK, AND IT WAS A MISSION, THAT WE UNDERTOOK.'S WE SET SOME SPECIFIC SECTORS, AGAIN, YOU DON'T HAVE TO READ THIS TO YOU, BECAUSE YOU CAN ALREADY LOOK AT IT. ONE ROLE OF STANDARDIZATION. BECAUSE WE HAVE BOARDS OUT THERE, SOME BOARDS WOULD ALLOW CITIZENS INPUT, SOME DIDN'T, SOME BOARDS ARE CALLED COMMISSIONS, YOU KNOW, EVEN THOUGH, WHAT THE DIFFERENCE BETWEEN THE BOARD AND A COMMISSION? A COMMISSION TO US, IMPLIES AUTHORITY. LIKE , DECISION-MAKING AUTHORITY, SO WE AGREED THAT ADVISORY BOARD IS MUCH MORE DESCRIPTION OF THE FUNCTION OF ALL OF THE BOARDS THAT DON'T HAVE THAT'S DECISION-MAKING AUTHORITY. AND OF COURSE WE WANTED TO MAKE THE RULES AND THE ROLES IN THE PROCESS IS MORE CLEAR THAN THEY WERE IN THE HANDBOOK. WE WANTED TO PROTECT EVERYBODY'S RIGHTS, THE CITY FROM LIABILITY AND AT THE SAME TIME, NOT JUST SETTING DOWN RULES HERE, WE ALSO RECOGNIZE THE VALUE OF OUR VOLUNTEERS WHO SERVE ON THESE BOARDS TO DO PUT IN HOURS, AND HOURS, AND HOURS OF TIME.

>> SO HERE'S WHAT WE DID. WE CONDUCTED A COMPLETE REVIEW OF THE HANDBOOK, AND WE DO THAT INDIVIDUALLY, EACH OF US DID THAT INDIVIDUALLY, MADE OUR NOTES OF THE DOCUMENT, OR HOWEVER WE BESTED IT, OR WHAT WORK BEST FOR US. AND WE CONVENE SEVERAL MEETINGS ACTUALLY, AND HAD A LINE BY LINE DISCUSSION OF THIS HANDBOOK. WE LOOKED AT EVERYTHING. WE ALSO REVIEWED HANDBOOKS AND GUIDELINES OF OTHER SURROUNDING CITIES, SOME DON'T HAVE THEM COME IN FACT, OF FEW OF THEM HAVE HANDBOOKS, THEY ONLY HAVE THEIR CREATOR PRODUCES WHICH ARE SPECIFIC TO PARTICULAR BOARDS. I UNDERSTAND, WE HAVE HANDBOOKS OR GUIDELINES OR SOMETHING OF THAT NATURE THAT APPLIES TO ALL THE WARTS. AND THEN, WE DISCUSSED THE RECOMMENDED CHANGES, WE PROPOSE SOME NEW RULES AND PROCESSES, AND WE KNOW, THIS IS A LOT OF CHANGE, BUT THIS COUNSEL, AS WE HAVE SAID BEFORE, THIS COUNSEL HAS BEEN A CHANGE AGENT. THAT HAS BEEN MAYBE , WHAT WE WILL BE REMEMBERED FOR COMMENTS SOME OF US WOULD LIKE TO BE REMEMBERED FOR IS A COUNSEL THAT DIDN'T JUST GO ALONG WITH WHAT HAD BEEN DONE IN THE PAST, BUT ACTUALLY TRIED TO MAKE THINGS BETTER. THAT'S WHAT ALL THESE RECOMMENDATIONS ARE ABOUT IS TRYING TO MAKE THINGS BETTER. WE'RE GOING TO LIKE SOME OF THEM, NOT LIKE OTHERS, AND -- SOME OF THEM

[00:25:02]

STATUTORY. >> MAKE THEM ADVISORY BOARDS.

AND LAURA SAID TO ME, THAT'S FINE. NO PROBLEM WITH THAT.

>> I ALSO DISCUSSED WITH SUSAN, AND IT WAS LATE IN THE PROCESS, -- BECAUSE LIKE I SAID, THIS REALLY IN THE BEGINNING DIDN'T INTEND TO HAVE THESE INDIVIDUAL DISCUSSES UNTIL AFTER WE HAD PRESENTED THIS WHOLE THING, BUT BECAUSE THESE TWO BOARDS COME OF THEIR NAMES WERE BEING CHANGED. SO, WE DECIDED TO HAVE INDIVIDUAL DISCUSSIONS WITH THEM, AND I'LL TALK ABOUT THAT DISCUSSION WITH SUSAN, AND THAT NAME CHANGE, WHICH OBVIOUSLY IS GOING TO BE THE MOST CONTROVERSIAL. IN THIS PRESENTATION, I'M SURE WHEN WE GET TO THAT. BUT, WE THEN INCORPORATED THE FEEDBACK THAT WE DID GET, AND BOOK AND WILL INCORPORATE THE FEEDBACK FROM THIS MEETING TO A REVISED, REVISED HANDBOOK THAT WILL BE ADOPTED

EVENTUALLY. >> THESE ARE OUR STANDING BOARDS. AND THERE WERE SEVERAL EXISTING IN THE HANDBOOK. THE DIVERSITY BOARD, YOUTH BOARD, THE CHARTER COMMISSION WAS NOT INCLUDED, SEVERAL ENTITY BOARDS, COED, AND IT WAS MENTIONED IN THE HANDBOOK THAT ARE NOT AMONG OUR OPERATIONAL SUCH AS TRAFFIC AND SITUATION AWAY SNOW -- OR, IT MAY HAVE BEEN WE WILL TALK ABOUT THAT A LITTLE BIT LATER TOO. ALSO, WE NEED TO FIGURE OUT WHAT THE NAME OF IT IS, BECAUSE EVEN IN OUR WEBSITES, WE HAVE SOME PLACES WHERE IT'S ALL COMMUNITY INVESTMENT PROGRAM, SO WHERE IT'S CALLED CAPITAL IMPROVEMENTS PROGRAMS, OR CAPITAL IMPROVEMENTS PROJECT.

THAT'S ONE OF THE THINGS THAT COUNSEL NEEDS TO DEFINE. WE HAVE SOME STATUTORY BOARDS HERE. TO OF THEM ARE ADVISORY BODIES, AND TWO OF THEM ARE DECISION-MAKING BODIES. ZONING AND PLANNING, IS STATUTORY LAW, THAT ANIMAL SHELTER HAS STATUTORY DUTIES AND THE COMMISSION ALSO HAS STATUTORY VIEWS. SO THOSE YOU WANT SEE CHANGES OR ANYTHING THERE, BECAUSE THAT COMES FROM THE STATE.

>> THEN WE TACKLED THE SEPARATE ENTITY BOARDS, THESE ARE LEGAL ENTITIES, BUT MAY BE FUNDED BY APPOINTED BY THE OPERATED BY -- IT IS ECONOMIC DEVELOPMENT INAUDIBLE ], AND RFC. AS WE KNOW, ECONOMIC DEVELOPMENT, WE JUST RECENTLY REVISED THAT ORDINANCE, AND WE INCORPORATED INPUT FROM THAT COUNSEL DECISION INTO THIS HANDBOOK.

>> COED, OPERATES IN CONJUNCTION WITH NONPROFIT BUSINESSES IS . WE WANTED TO PUT THAT IN THERE, SO THAT IT IS CLEAR, THAT IT IS IN THERE, AND THE R HFC HAS BEEN LEFT OUT -- NOT REALLY CITY AWARD, BUT IS THE POINTED -- THIS IS APPOINTED BY THE CITY AND THE ARTICLES OF INCORPORATION ARE INCLUDED BY THE COUNCIL. WE FEEL LIKE ALL OF THOSE BYLAWS AND ARTICLES, WITH IT SHOULD BE MENTIONED IN THE HANDBOOK.

>>

[00:30:06]

AND THE COUNCIL TAKES HER ADVICE SERIOUSLY, BUT THE COUNCIL, OR THE CITY STAFF, EITHER HAS AN OBLIGATION TO ABIDE THAT BY THEIR ADVICE AND EXPERTISE IN THEIR OUTREACH TO COMMUNITY, AND THEN THE COUNCIL MAKES THE DECISIONS ON ALL OF

THESE AREAS. >> BUT, WE DEFINITELY AND ABSOLUTELY VALUE ALL OF THEIR OPINIONS.

>> SO, THESE ARE SOME OF THE BIG CHANGES. NOW, YOU HAVE A MARKUP DOCUMENT, THAT HAS ALL THE CHANGES RANGING FROM LITTLE TYPO THINGS AND GRAMMATICAL THINGS, AND SENTENCE STRUCTURE THINGS TO THE ACTUAL SUBSTANCES THAT ARE THE CHANGES WE HAVE HERE. THE ELIGIBILITY REQUIREMENTS, WE DIDN'T GET THAT IN HERE IN TERMS OF THE MORE EXPANDED ADAPTABILITY REQUIREMENTS BEING SUGGESTED. ONE THING THAT WE DID WANT TO MAKE SURE WE GOT IN THERE, WAS THE RELEVANCY OF THE RESIDENCY, THAT IT'S NOT APPLICABLE TO EX OFFICIO MEMBERS SUCH AS THE CHAMBER, OR TO THE VETERINARIAN MEMBERS OF THE ANIMAL SHELTER

ADVISORY GROUP. >> THAT COULD MAKE IT MORE DIFFICULT TO GET THE MEMBERS WHO HAVE THAT PARTICULAR

EXPERTISE. >> THE TIMING , IN TERMS OF OFFICE, THIS IS SOMETHING THAT -- I THINK THIS WAS BROUGHT UP BY COUNCILMEMBER HSU. SPEAKERS ] ABOUT THIS. OKAY, INAUDIBLE ] SO, I FELT LIKE, IF WE MOVED THE TIMING OF OFFICE TO THE WINTERTIME, THAT WOULD FREE US UP AS A COUNSEL DURING THE MONTH OF JULY AND AUGUST. BECAUSE IT JULY AND AUGUST, WE -- AND SEPTEMBER, WE REALLY FOCUS ON THE BUDGET. WE HAVE A LOT OF SPECIAL MEETINGS, AND IT DOES REQUIRE A LITTLE BIT OF EXTRA TIME TO TALK ABOUT -- TO INTERVIEW PEOPLE, BOARDS AND COMMISSIONS, AND TO DETERMINE WHO IS GOING TO BE ON THE BOARDS AND COMMISSIONS. I FELT LIKE IT IF WE APPOINTED THEM IN JANUARY, WE COULD ACTUALLY START INTERVIEWING AND LIKE, NOVEMBER. WE COULD HAVE THAT PROCESS WRAPPED UP BY EARLY DECEMBER, AND THEN, OUR NEW BOARD MEMBERS WOULD ACTUALLY HAVE A REASONABLE AMOUNT OF TIME TO SET WHAT BOARD THEY ARE GOING TO BE ON, TO REACH OUT TO BOARD MEMBERS AND CHAIRS, AND ATTEND THE MEETING, SO I JUST FELT LIKE IT WAS REALLY IMPORTANT THAT WE RESPECTED THE TIME THAT PEOPLE NEED , IN ORDER TO WORK THIS INTO THEIR LIVES. WHEN I WAS APPOINTED TO THE COURTS BOARD, I DIDN'T KNOW I WAS GOING TO HAVE A PARKS BOARD UNTIL, LIKE -- THE FIRST OF OCTOBER. IN THE MEETING WAS THE SECOND WEEK IN OCTOBER. AND SO, I HAD TO MAKE A FEW CHANGES, SO I JUST FELT LIKE, IT WOULD DIDN'T -- WE HAD MORE TIME TO NOTIFY THE MEMBERS, THAT WOULD JUST BE A LOT MORE RESPECTFUL. AND I THINK IT'S MORE RESPECTFUL O OUR TIME AS WELL. AND I DON'T KNOW HOW THE CITY MANAGER FEELS ABOUT THAT.

>> ICE OVER THE PLEASURE OF THE COUNCIL.

>> AND I THINK THE CITY MANAGER HAS BEEN ON ALL OF THIS.

>> SO AT THE PLEASURE OF THE COUNCIL, SO IF YOU WISH, WE

WILL. >> IT GOES INTO EFFECT, BECAUSE I HAD SOME PEOPLE MEET WITH ME IN DIFFERENT BOARDS ASKED ME, DOES THAT MEAN I HAVE TO EXTEND MY SERVICE UPS UNTIL JANUARY VERSUS YEAR, OR ARE WITHIN A GRANDFATHER, HOW ARE WE TO MOVE INTO THAT?

>> SO THERE ARE THOSE THAT ARE EXPECTING TO COME OFF IN

AUGUST. >>

[00:35:01]

>> SO THE APPOINTMENT WOULD NOT BE SEPTEMBER 1ST, WOLD BE JANUARY 1ST. I UNDERSTAND THAT. BUT IF IT GOES INTO EFFECT THIS YEAR, HAD SOME PEOPLE ASKED, DOES THAT MEAN I HAVE TO STAY PAST WHAT I WAS THINKING OF --

>> GOT TWO. >> ALSO LITTLE OF THE MORE PLANNING INAUDIBLE - LOW VOLUME ] THE TRANSITION WOULD BE AN ISSUE. IT WOULD BE THAT ONE YEAR, -- I GUESS WE WOULD ASK THEM RATHER THAN LEAVE IN OCTOBER, JUST LEAVE IN DECEMBER, RIGHT?

>>

>> YEAH. SO THIS WOULD HAVE THE IMPACT ON FISCAL YEAR?

>> IS A BUDGET ? >> -- GET IT OUT AWAY?

>> I KNOW THE SECOND THING HERE ON THIS SECTION BOARD, WAS ALSO ABOUT MAKING SURE THAT APPLICANTS ARE NOTIFIED OF WHETHER THEY WERE APPOINTED OR NOT APPOINTED AND TO WHICH BOARD, NOT MORE THAN 10 DAYS AFTER THE DECISION IS MADE, RATHER THAN WAITING TILL HE GOES TO COUNSEL AND IS FORMALLY APPROVED, AND THEY WOULD BE TOLD THAT THIS IS NOT OFFICIAL UNTIL HE GOES TO COUNSEL, BUT AT LEAST THEY WOULD HAVE -- THEY WOULD KNOW HOW TO PLAN, AND THIS WAS SOMETHING THAT WAS BROUGHT UP ACTUALLY, WHEN ALISA WAS APPLYING FOR

BOARDS. >> ANNEXING HIS PRESENTATION.

>> WE ARE TALKING ABOUT MEMBERS BEING REQUIRED TO TAKE THE ATTORNEY GENERAL TRAINING. AND THAT'S GREAT. BUT WE ALL KNOW, WE WHO HAVE TAKEN IT, THAT IT IS PRETTY EASY TO SIT THERE TURN ON THE VIDEO, AND COME BACK AT THE END, AND GET YOUR CERTIFICATE. NOT THAT ANYBODY HERE WOULD'VE DONE THAT.

>> BUT OBVIOUSLY, WE FEEL LIKE THERE'S ALSO VALUE IN GETTING MORE TOGETHER IN THAT KIND OF A TRAINING, A TRAINING ENVIRONMENT, AND GETTING TO KNOW EACH OTHER AND HAVING THEM FIND OUT MORE ABOUT HOW WE OPERATE, WHAT THE RULES ARE, YOU KNOW, THINGS TO BE CAREFUL ABOUT, AND THAT KIND OF THING.

WE WOULD FLIP BACK AND FORTH AND ROUND AND ROUND ABOUT HOW LONG SHOULD IT BE IN THAT KIND OF THING, BUT WE FEEL LIKE TWO HOURS IS REALLY SIMPLE, MAYBE ON SATURDAY MORNING, YOU, YOU TALKED ABOUT DOING A LUNCH, AND THAT KIND OF THING. SO -- WE COULD GET A PLAN COMING GET SOME EDUCATION.

>> 2.5 IS MAYBE GOING TO BE A CONTROVERSIAL ONE, TOO. TERM LIMITS. WHO WANTS TO TAKE THAT? MICHAEL?

>> WE DISCUSSED TERM LIMITS. AND YEAH, THIS IS STANDARDIZING CLEANING EVERYBODY UP AND GETTING EVERYBODY DOING THE SAME THING. WE SUGGESTED TERM LIMIT, THREE , TWO YEAR TERMS. AND THESE STILL HAVE ONE, AND AGAIN SORT OF AS A TRANSITION TIME, LIKE YOUR EMPLOYEE WOULD BE, YOU KNOW, AS THESE TERMS COME UP, BUT IN THIS TRANSITION.

WHERE WE HAVE THIS TRANSITION, BUT IT IS JUST STANDARDIZING IT . IT SEEMED LIKE A BIG SINCE, YOU KNOW, I KNOW SOME PEOPLE WHO ARE ANOTHER SIDE. WE DIDN'T WANT TO MAKE THE TERMS TOO RESTRICTIVE. BUT WE ALSO FELT LIKE, JUST AS IT'S GOOD TO GET NEW BLOOD ON THE COUNCIL, WAS GOOD TO GET NEW BLOOD ON THESE BOARDS. IN SOME TIME ONE PERSON IS ON THE BOARD SO LONG, THAT THEY BECOME -- -- THEY ARE THE ONE IN CHARGE, AND THEY KINDLY RULE THE BOARD. AND I WAS GOING SEE IT WITH ANY OF OUR BOARDS, BUT I ASSUME IT WILL BOARDS IN OTHER CITIES.

AND I THINK IT'S GOOD, IT'S A GOOD IDEA TO MAYBE GIVE OTHER PEOPLE A CHANCE TO SERVE FOR A WHILE.

>> 90, IN THE PAST, THERE BEEN TIMES WHEN WE DIDN'T HAVE A LOT OF APPLICANTS FOR BOARDS. CERTAINLY, THAT'S A CONSIDERATION. WHEN WE LOOK AT THIS, LIKE ALL OF THESE,

[00:40:01]

>> HAVE WOULD DETERMINE HOW MANY PEOPLE WE IMPACT THAT ARE

SERVING ON THE BOARD? >> IN TERMS OF --?

>> OH IN TERMS OF PEOPLE THAT ARE BEYOND -- NO.

>> THAT IS SOMETHING WE HAVE TO DO. AND IF PEOPLE ARE BEYOND THAT, OBVIOUSLY WERE NOT CAN IMMEDIATELY KICKED THEM OFF THE BOARD AND ALLOW THEM TO SERVE THE REST OF WHATEVER TERM THEY

ARE IN. >> AND, WE WOULD CERTAINLY WELCOME THEM TO REAPPLY AFTER THEY HAVE SET OUT FOR A YEAR.

>> ALTERNATE MEMBERS. WE HAD SOME BOARDS THAT HANDOUT NO ALTERNATE MEMBERS IN SOME BOARDS THAT HAD SLOTS FOR ULTIMATE MEMBERS THAT DIDN'T GET FILLED, WHEN I LEFT INAUDIBLE ] AND WENT TO THE COUNCIL, WAS THE ONLY ALTERNATE THERE AT THAT TIME WHO WAS ACTUALLY APPOINTED, BUT THEY NEVER SHOWED. SO WE DIDN'T HAVE AN ALTERNATE IN BETWEEN WHEN I WAS ELECTED TO COUNSEL, AND THE APPOINTMENTS IN AUGUST. PNC IS AN IMPORTANT BOARD, THEY MAKE IMPORTANT DECISIONS. THEY NEED TO HAVE THE BOARD TOGETHER TO MAKE THE DECISIONS, BUT CERTAINLY THE DECISION-MAKING BOARD SHOULD HAVE A MINIMUM OF TWO ACTIVE ALTERNATES AT ALL TIMES.

>> AND WE ALSO DISCUSSED HAVING SEPARATE ATTENDANCE REQUIREMENTS FOR ALTERNATE , BECAUSE AGAIN, THE OTHER ALTERNATES, NEVER SHOWED UP. AND WARRANT REQUIRED TO, ACTUALLY. AND IF YOU ARE GOING TO BE PUT IN A POSITION OF VOTING, AT A MEETING, IN PLACE OF A VACANCY AT THAT MEETING, THEN YOU REALLY NEED THAT HISTORICAL KNOWLEDGE OF WHAT'S BEEN GOING ON, IN MY OPINION. SO, WE TALKED ABOUT SETTING ATTENDANCE REQUIREMENTS FOR THE ALTERNATES THE SAME AS REGULAR MEMBERS. WE ALLOW THE ALTERNATES TO PARTICIPATE IN THE DISCUSSION, BASICALLY OTHER THAN VOTING THEY ARE EX OFFICIO ON THE BOARD. SO THEY SHOULD HAVE THE SAME RESPONSIBILITIES. HE MET CLEMENT , AND TALKED ABOUT INCREASING THE FREQUENCY MEETINGS OF THE COUNCIL TO BIANNUAL, AND WHICH OF THOSE IT WOULD BE, WOULD BE UP TO THE CLIENTS, WE HAVE LOTS OF MEANINGS ALREADY AND WE TALKED ABOUT THAT. BUT, WE FEEL LIKE ONCE A YEAR, I WOULD PREFER BIANNUALLY, BECAUSE I THINK QUARTERLY WOULD CREATE A LOT MORE MEETING BURDEN ON BOTH COUNCILS AND I THINK THAT AGAIN, THAT IS TOTALLY UP TO THE COUNCIL. WE TALKED ABOUT COUNCIL LIAISON ATTENDANCE, WE TALKED ABOUT A REQUIREMENT THAT THE LIAISON, OR THOSE BE ENCOURAGED TO REPORT BACK TO THE COUNCIL AT REGULAR COUNCIL MEETINGS, AND THAT IS IN THE SECTION ON THE REGULAR CONSENT AGENDA.

PARTICULAR QUESTIONS. >> IS THIS EITHER/OR, EITHER WE MEET BIANNUALLY WITH THE COMMISSION, OR, WE HAVE THE COUNCIL LIAISON --

>> THERE'S ROOM FOR BOTH OF THOSE THINGS.

>> UNDERSTAND MY QUESTIONS TO THE END.

>> OKAY, THAT'S FAIR, TOO. DID YOU WANT TO START TALKING,

NOT GIVE ANYONE A CHANCE. >> SOME OTHER CHANGES WERE IN THE WORKING REGARDING WORKING WITH THE CITY STAFF, WE WANTED TO MAKE IT CLEAR THAT THE BOARD MEMBERS DON'T HAVE AUTHORITY OVER CITY STAFF, DON'T GIVE DIRECTION TO STAFF MEMBERS, IS SORT OF SETS THAT, BUT IT'S KIND A WEEK, AND WE JUST NEED TO ADD A LITTLE BIT MORE STRENGTH TO THAT.

>> ETHICS REQUIREMENTS. THE BOARD MEMBERS CAN CONSIDER OFFICERS OF THE CITY, EITHER THE PNC REQUIREMENTS ARE REQUIRED TO ABIDE BY THE EXITS, BUT THE OTHER BOARDROOMS ARE NOT. WE FELT IT WOULD BE FAIR AND DESIRABLE TO REQUIRE ALL MEMBERS OF ALL BOARDS TO ROOT CHOIR TO ABIDE BY ALL BOARDS. THE AGENDA, SOME BOARDS, THE CHAIR

[00:45:05]

AGENDA. >> SECTION 444 , SAYS THE AGENDA SHALL NOT INCLUDE CITIZENS INPUT, AND WE WANT TO STRIKE NOT AND MAKE SURE THAT ALL OF THE AGENDAS DO INCLUDE CITIZEN INPUT IN THEIR AGENDA ITEMS, AND MANY OF THEM ALREADY DO CONTRARY TO THIS PROVISION.

>> THEN WE WANTED TO SECTION 4.7, AND THAT FORMAL DIRECTION WOULD BE SENT TO THE LIAISON, BUT IT DIDN'T SAY IF THEY MEANT THE STAFF LIAISON OF THE COUNCIL LIAISON, OR BOTH. SO THAT IS JUST CLARIFICATION THERE.

AT IS THERE WAS DISCREPANCY ON BOARDS WHERE CITIZENS INPUT COULD ONLY BE ON AN AGENDA ITEM, PER SE, THERE'S NO LIMIT, THE THE CITIZEN SHOWS UP, THEY GET THE THREE MINUTES TAKE A WALK UP WOULD BE A CITIZENS INPUT ON THE AGENDA LIKE WE HAVE WHERE THEY CAN TALK ABOUT ANYTHING PERTAINING TO THAT AREA OF

AUTHORITY. >> I BELIEVE THAT IS ALSO STATUTORILY REQUIRED FOR BOARDS MUFFLED ] I THINK IT IS THE P AND C ANY OTHER QUESTIONS OR DISCUSSIONS ON THE SLIDE? AND SOME OTHER RECOMMENDED CHANGES, THOSE WERE OUR TOP PRIORITY CHANGES DISCUSS. THESE ARE SOME OTHER RECOMMENDED CHANGES WHICH INCLUDE JUST LEFT VACATION ON WHO HAS AUTHORITY TO CREATE AD HOC FORUMS. IT SAYS THE COUNCIL . NOW, THE MAYOR HAS, IN PRACTICE HAD THE AUTHORITY TO CREATE THE AD HOC COUNSEL, SO WE KIND OF WENT WITH A COMBINATION OF THAT AND SAID, THE MAYOR ALONE COULD CREATE AN AD HOC BOARD, OR THREE

COUNCILMEMBERS. >> AND THAT , AGAIN, IS JUST A SUGGESTION. WE ALSO NEED A CLARIFICATION ON WHO APPOINTS THE COUNCIL LIAISON'S QUESTION MARK IS IT THE MAYOR OR THE FULL COUNSEL? THAT IS A QUESTION FOR DISCUSSION BY THE COUNCIL. AND, WE WANTED TO PUT IN THERE THAT -- TO MAKE SURE THAT PEOPLE UNDERSTOOD THAT THE COUNCIL LIAISON IS NOT A MEMBER OF THE BOARD, NOT A VOTING MEMBER, THEY DON'T HAVE A VOTE, BUT THEY CAN PARTICIPANT IN THE DISCUSSIONS.

>> LITTLE BITTY HOUSE THINKING, ANNUAL APPRECIATION DINNER SHOULD -- BY EXTRAORDINARY CIRCUMSTANCES SUCH AS COVID, 31, THE ATTENDANCE, AND THREE ABSENCES , AND THAT WOULD BE UNEXCUSED ABSENCES THEY WOULD FORFEIT THEIR MEMBERSHIP.

>> THAT WAS CONSIDERED A SET -- AND I WOULD HAVE TO GO BACK TO THE ACTUAL MARKUP DOCUMENT. BUT, THAT ALSO SAYS BOARD CAN MEET ON SATURDAYS. I UNDERSTAND THAT'S PROBABLY OUT OF RESPECT FOR SELF AND WE DON'T WANT TO BE HAVING TO HAVING STAFF COME UP ON SATURDAYS, BUT THERE MIGHT BE SOME SITUATIONS WHERE BOARD SUBCOMMITTEES AND SUCH WANT AMIDON'S SATURDAYS, AND DON'T NEED THE STAFF TO BE THERE, SO WE JUST WANTED TO HAVE SOME LEEWAY SO THAT THEY CAN DECIDE THAT. THE CONFLICT OF INTEREST SECTION SETS UP BOARD MEMBER WON'T VOTE ON ITEMS THAT HAS A CONFLICT OF INTEREST, BUT IT DOES SAY, THEY HAVE TO COMPLETE THE ACT FOR DAVID LIKE THE COUNCIL HAS, AND I THINK IT'S GOOD TO HAVE THOSE THINGS IN WRITINGS, I THINK IT'S GOOD TO HAVE AS MANY THINGS AS POSSIBLE IN WRITING, SO WE DID HAVE THAT.

>> QUESTIONS, DISCUSSION ON THAT?

[00:50:08]

CONTROVERSIAL PART. >> WE FEEL THAT STANDARDIZATION AND CONSISTENCY IN EQUAL TREATMENT OF ALL BOARDS ACROSS THE BOARD IS IMPORTANT. THAT IS WHERE THIS

COMES FROM. >> WE THINK THAT COMMISSION IMPLIES AUTHORITY AND DECISION-MAKING POWERS. AN ADVISORY BOARD IS MORE DESCRIPTION OF THE ACTUAL FUNCTION OF THE SPORTS PORTS AND ADJUSTMENT. SO WE WOULD RECOMMEND CHANGING ALL THE ADVISORY BOARDS TO SAY ADVISORY BOARD. RATHER THAN, , MISSION. AND, THE DIVERSITY COMMISSION WAS A SPECIAL CASE, AS WE GOT INTO IT, AND DID THE RESEARCH, WE FOUND THAT THE RESOLUTION CREATING THAT BOARD WAS DIVERSITY COMMISSION. AND AS DIANA EXPLAINED, THE BOARD ITSELF VOTED TWICE TO CHANGE THEIR NAME. BUT, AS THE CITY ATTORNEY ADVISED WHEN I ASKED HIM, THE LEGAL NAME OF THE BOARD IS THE NAME THAT WAS GIVEN IN THE CREATING DOCUMENT, AND THERESOLUTION NATION OF THE ORDINANCE THAT CREATED IT. SO IN FACT, THIS BOARD IS CURRENTLY, THE DIVERSITY COMMISSION. NOW, WE TALKED ABOUT , AND THIS IS THE ONE ITEM IN HERE THAT THE THREE OF US WHERE WE ONLY HAD A TWO TO ONE DIVIDE ON THIS AND, I'M GOING TO LET MY FELLOW COUNCILMEMBERS WHO BOTH DISAGREE ON THIS ONE EXPLAINED THEIR POSITIONS. BECAUSE, WHAT WERE DOING HERE, WE ARE NOT TRYING TO DIMINISH ANY BOARD. WHAT WE ARE DOING IS TRYING TO HELP THE BOARDS GET MORE SUPPORT IN THE COMMUNITY.

AND, I FEEL BASED ON INPUT FROM A LOT OF COMMUNITY MEMBERS, EVER SINCE I WAS ELECTED, NOT JUST AS I STARTED THIS, THAT THERE ARE A LOT OF PEOPLE OUT THERE WHO ARE TURNED OFF, IF YOU WILL, BY THE DIVERSITY, EQUITY, INCLUSION NAME, IT'S COME TO BE ASSOCIATED WITH SOME CONNOTATIONS THAT ARE NOT WHAT OUR BOARD DOES. I SUPPORT WHAT OUR BOARD DOES. THEY HAVE DONE GREAT THINGS. BUT BECAUSE OF THAT NAME, THERE ARE PEOPLE IN THE COMMUNITY WHO WOULD LIKE TO ABOLISH THIS BOARD COMPLETELY.

>> AND, I DON'T -- THAT'S NOT WHAT I WANT TO DO. I WANT TO -- ELIMINATE THAT DIVISIVENESS WHICH IS WHAT COMPANIES, AND CITIES ARE DOING NOW, ALL OVER THE COUNTRY.

CORPORATIONS ARE PULLING BACK ON THIS DIVERSITY, EQUITY, AND INCLUSION NAME. IF YOU DO A WEB SEARCH, YOU FIND OUT THE CORPORATIONS ARE CHANGING THIS TO SOMETHING THAT IS MORE INCLUSIVE OF MORE MEMBERS OF THE COMMUNITY.

I'VE LOOKED AT THE BOARDS OF THE URBAN CITY SURROUNDING US.

NONE OF THEM, GARLAND, MCKINNEY, WILEY, MESQUITE, NONE OF THESE CITIES HAVE A DIVERSITY, EQUITY , INCLUSION

[00:55:08]

SO, AGAIN, I'LL LET ALYSSA, SINCE I JUST DID THAT --

>> FAIR. >> SO, ARE WE GOING TO -- BECAUSE YOU SAID YOU WANTED TO TALK ABOUT THE OTHER THINGS -- ARE WE GOING TO STOP THIS NOW AND TALK ABOUT THIS NOW?, OR -- AS A SUBCOMMITTEE, RIGHT, THIS IS KIND OF YOU

ALL'S FIELD TO GIVE -- >> I AM SPEAKING AS A SUBCOMMITTEE MEMBER, NOT AS A COUNCILMEMBER.

>> SO, THAT WAS GOING TO BE MY PERSONAL PREFERENCE TO WITHHOLD MIKE ATHANS UNTIL EVERYTHING HAS BEEN DISCUSSED, FOR US TO SHARE, BUT THAT'S JUST ME, THAT DOES NOT HAVE TO

BE EVERYBODY ELSE. >> GOT YOU.

>> SO, I WAS AT THE BEGINNING AT THE DIVERSITY, EQUITY, AND INCLUSION BOARD, THOSE MEETING MAIDENS WERE WRITTEN BY ME. I HAVE ALWAYS SUPPORTED THEIR MISSION, TO HELP FOSTER RELATIONS IN OUR COMMUNITY. I THINK IF YOU READ THEIR MISSION STATEMENT, I THINK IT IS A GREAT MISSION STATEMENT. I CERTAINLY -- I UNDERSTAND LEGALLY RIGHT NOW, IT IS THE DIVERSITY COMMENSURATE, BUT IT WOULD BE MY POSITION THAT IT ACTUALLY STAYS THE DIVERSITY, EQUITY, AND ADVISORY BOARD. I

AM WITH THAT. >> I THINK IT IS IN THESE DAYS, IMPORTANT THAT WE UNDERSTAND WHAT PEOPLE ARE COMING FROM. I THINK THAT HAVING A DIVERSE INCLUSIVE POINT OF VIEW FOR OUR CITY, IS VERY IMPORTANT. SO, I WOULD LIKE TO HEAR FROM THE DIVERSITY COMMISSION MORE, BECAUSE, ANYTIME THAT YOU LISTEN TO OTHER PEOPLE, AND KEEP AN OPEN MIND, YOU ARE GOING TO BE BETTER INFORMED, AND BETTER UP-TO-DATE, AND MAKE BETTER DECISIONS. I PERSONALLY HAVE BENEFITED FROM THE BOARD. I'VE LEARNED NEW THINGS.

>> BECAUSE IT HAS OPENED MY EYES TO DIFFERENT POINTS OF VIEW THAT I NEVER WOULD'VE GOTTEN, BECAUSE WOULD'VE HAD MY OWN PARTICULAR POINT OF VIEW, BUT LISTENING TO OTHERS, AND LISTENING TO THEIR POINT OF VIEW ABOUT POLICY MATTERS HAS REALLY AND WRENCHED MY LIFE. I DIDN'T KNOW WHAT APHASIA WAS. THAT WAS A PROCLAMATION THEY GAZE, I DIDN'T KNOW WHAT I CENTURY TOWN WAS. I FEEL LIKE, IS REALLY AND WRENCHED MY LIFE, AND I HOPE THAT IT HAS ENRICHED

THE OTHER PEOPLE. >> JUST TO BE CLEAR, CHANGING THE NAME DOES NOT IN ANY WAY CHANGE THE MISSION.

>> I AGREE WITH YOU, WHAT THEY'VE DONE. MY HUSBAND AND I WORKED WITH HIM ON THAT. THAT WAS A WONDERFUL THING. ALMOST ALL OF THE THINGS I'VE DONE WITH A COUPLE OF EXCEPTIONS, BEEN VERY MUCH SUPPORTIVE, SO THIS IS NOT ABOUT CHANGING THE MISSION AT ALL, THIS IS ONLY ABOUTTHE NAME.

>> WAY TO START. I THINK THE COMMISSION MEMBERS HAVE BEEN HAVE SUPPORTIVE OF Y'ALL IN THE BEGINNING, BUT I DO FEEL STRONGLY ABOUT THE NAMING. I THINK IT'S TOXIC AND DIVISIVE.

I THINK IT DOES EXACTLY THE OPPOSITE OF WHAT WE WANT THIS GROUP OF PEOPLE TO DO, WHICH IS TO CELEBRATE DIVERSITY, AND BRING EVERYBODY TOGETHER. AND, AT THE COMMUNITY LEVEL, AND THAT'S JUST THE WAY I FEEL. AGAIN, I DID APPROACH, AND WE WERE VERY CONSCIOUS, AGAIN, WE DIDN'T WAIT TILL THE LAST MINUTE TO BRING THIS TO YOU ALL, WE SAW WHERE THIS WAS GOING, WE SET OUT OF RESPECT, LET'S MAKE SURE THAT WE TALKED TO THEM AND LET THEM KNOW AND SAID HEY, IF YOU GOT A BETTER

[01:00:06]

>> SO, THE DIVERSIONARY DIVERSITY ADVISORY BOARD, IS MY PREFERRED NAME, AGAIN, AS A PART OF THE MISSION OF STANDARDIZATION, IT IS AN ADVISORY BOARD, THAT IT WAS IS, AND I FEEL STRONGLY ABOUT REMOVING THAT DDI BRAND.

>> THAT'S MY TWO CENTS. >> AND TO ADD, I ALSO -- WHEN I DISCUSS WITH SUSAN, SUSAN WAS SUPPORTIVE -- AND I ASSUME YOU STILL ARE OF THE NAME DIVERSITY, EQUALITY, AND INCLUSION, RATHER THAN DIVERSITY, EQUITY AND INCLUSION. SO I WILL PUT THAT OUT THERE. AND I KNOW YOU HAVE

AN OPINION ABOUT THAT. >> I DO. BUT I APPRECIATE THAT, BUT I DON'T THINK THAT ADDRESSES THE ISSUE, I THINK THAT'S A LITTLE CYNICAL. I HONESTLY -- CAME AND SAID HEY GUYS, GIVE US A NAME TO COME UP WITH -- THAT DID NOT SOLVE

THE PROBLEM. >> SPEAKERS ] WELL, WHOEVER, BUT FOR ME, DOESN'T SOLVE THAT PROBLEM IT IS STILL LETTER D DDI . IT WAS PORTED OUT BY SOMEONE ELSE, IF IT REMAINS DEI, THEY WILL SEE THAT THE THREE LETTERS REMAIN ON EQUALITY. I WOULD BE MOURNED FOR EITHER OF EQUALITY WORD THAN THE EQUITY WORD .

>> WE KIND OF HAVE THREE DIFFERENT OPINIONS HERE.

M PREFERENCE, WOULD BE DIVERSITY AND INCLUSIONARY ADVISORY BOARD. JUST TO BE CORRECT.

>> SO, THERE'S THAT.

ARE WE WAITING TO THE END? DOES ANYBODY ELSE WANT TO WEIGH

IN? >> THE ONLY QUESTION, WHERE YOU LOOKED AT SURROUNDING CITY, WITH THOSE NAMES SUGGESTED TO THE GIVE US A DIFFERENT NAME, I'M CURIOUS ABOUT HOW THE

CONVERSATION HAPPENED? >> THOSE PARTICULAR NAMES WERE

NOT ASSUMED. >> I WOULD LIKE TO POINT OUT, WE DID NOT PRESENT ANYTHING TO THE COMMISSION AT ALL, WE ONLY SPOKE TO INDIVIDUAL PEOPLE. WE DO NOT BRING THIS TO COMMISSION, AT ALL. AND I DO THINK THAT THAT WOULD BE ACTUALLY, A VERY IMPORTANT PART OF THIS PROCESS OF WE ARE -- I'M GET A REFER BACK TO -- IT IS THE LEGAL NAME IS A DIVERSITY COMMISSION, BUT WE DID FOLLOW THE RULES WE WERE GIVEN IN CHANGE THE NAME, WE THOUGHT THAT WE WERE LEGALLY IN THE CLEAR. SO, I DO THINK THAT IT WOULD BE A GREAT THING TO ACTUALLY TALK TO THE BOARD ABOUT THIS. AND WE HAVE

NOT DONE THAT. >> YOU LOOK LIKE YOU WANT TO TALK, JOHN.

>> SPOKE TO OUR DIVERSE GROUP OF MEMBERS WHO SERVE, YOU COULD GET A REALLY EXPLANATION FROM A LOT OF DIFFERENT VIEWPOINTS.

EACH ONE OF THESE WORDS HAVE MEANING, AND IMPORTANCE TO MEMBERS OF THE COMMISSION WE SERVE. JUST AS THERE'S BLOOD INPUT WHO DON'T LIKE WHAT IT'S CALLED, WE GET A OFF A LOT OF PEOPLE FIND A VERY IMPORTANT AND FIND THAT IT MAKES THEM FEEL ABOUT THEIR SEERY IN A WAY THAT THEY WOULD NOT OTHERWISE FEEL, THERE IS LOTS OF INPUT ON BOTH SIDES OF THAT, AND, THAT'S JUST ME. I INVITE -- THE NAME SENDS A MESSAGE. I KNOW WE SAY THAT THE NAME, WHAT'S IN A NAME, LOT. OBVIOUSLY, THE THREE THAT HAD THE DISCUSSION REALIZED

[01:05:03]

>> I LIKE HAVING THE CONVERSATION WITH YOU PERSONALLY, AND I THINK A LOT OF THIS IS FOUNDED DEEPLY AND PERSONAL BELIEFS. AND THAT IS A CHALLENGE, BECAUSE WE HAVE A BROAD COMMUNITY. AND BEYOND PERSONAL BELIEFS, WE CAN HAVE A ONE-ON-ONE CONVERSATION, AND I THINK IT'S A COMMUNITY IT DOES CREATE SOME CHALLENGES. WE CAN'T HAVE PERSONAL CONVERSATIONS WITH EVERYBODY, SO I'M KIND OF ON BOARD WITH WHAT MICHAEL IS SAYING, IT'S JUST THE CONNOTATION OF THE NAME, IS A TRIGGER WORD FOR SOME PEOPLE.

AND IT'S FOR SOME PEOPLE IT COULD BE CONSIDERED A LITTLE BIT OF A -- NONPARTISAN CITY, IT DOES CARRY SOME PARTISAN CONNOTATIONS TO IT. LIKE IT OR NOT DID IT IS WHAT IT IS. SO I DO AGREE WITH WHAT YOU'RE SAYING, I AM JUST CONCERNED ABOUT HAVING THOSE ISSUES, I WOULD LOVE TO HAVE A CONVERSATION WITH THE COMMISSION, AND HAVE A CONVERSATION AND I WORK WELCOME THAT IT -- ] I WAS AT THIS, DO BELIEVE THAT DIVERSITY IS A STRENGTH, IT'S A MAJOR STRENGTH IN THE COMMUNITY, BECAUSE WHEN WE HAVE DIFFERENT POINTS OF VIEW, SO SAYS -- HEARING OTHER VIEWS, I THINK IT'S A TREMENDOUS -- AND EVERY VOICE SHOULD BE CONSIDERED, ONE OF THE THINGS I THINK MAKES THINGS INCLUSIVE AND DIVERSITY IS WHEN PEOPLE WILL WORK TOGETHER FOR A COMMON GOAL OR COMMON PROJECT A MORE COMMON GOOD OUTCOME. THE WALLS OF DIVISION FALL, AND WE LEVERAGE UNITY. I THINK SOME OF THE CONNOTATIONS HERE AS GEI PUTS THE WALLS UP AND CELEBRATES THE DIVISION RATHER THAN THE CONTENT , AND I THINK THAT IS A CHALLENGE.

>> I'M GOOD A HOLD ON MY COMMENT TILL LATER, BUT SINCE YOU BROKE THE ICE, I AGREE I AGREE. I AGREE THAT THERE IS STRENGTH IN DIVERSITY, BUT I THINK IF YOU START TRYING TO PLAY WITH THE WORDS WHERE THERE YOU CALL IT DIVERSITY INCLUSION IN CLINICAL EQUALITY I THINK IT IS STILL IN THE MINDS OF PEOPLE THAT SEE IF IT'S STILL GOING TO SEE THAT.

I DON'T HAVE ANY PROBLEM WITH DIVERSITY ADVISORY BOARD. I MEAN, BUT I'D BE WILLING TO SIT DOWN WITH YOU AND TALK SOME MORE. BECAUSE I THINK WE CAN HAVE PERSONAL ONE-ON-ONE CONVERSATIONS, WE MAY NOT AGREE ON EVERYTHING, BUT WE SHOULD TALK. THAT'S WHERE I WOULD STAND.

>> FRANKLY I'M A LITTLE DISAPPOINTED THAT THIS DIDN'T HAPPEN ALL OF THIS DIDN'T HAPPEN BEFORE THE MEETING, WHERE THERE WAS DIVISION AMONG THE SUBCOMMITTEE THAT WE DIDN'T MEET THE DIVERSITY BOARD COMMISSION, WHATEVER IT'S CALLED, MAYBE THIS JUST CAME UP IN THE LAST FEW DAYS.

>> YES, IT WAS AS WE GOT INTO IT, WE STARTED TO REALIZE FIRST THAT THE NAME -- WHAT WE THOUGHT WAS A NAME WAS NOT LEGALLY THE NAME. AND YET, WE GOT INTO THIS WHOLE DISCUSSION.

>> WE WERE AT THE END OF THE PROCESS OF WHAT WE WERE

[01:10:05]

CORRECT ME IF I'M ONE, ONE OF THE MODERATING EFFECT IS TO REVIEW THIS WAS ALL THE BOARDS AND COMMISSIONS WERE NOT INCLUDED, AND THAT'S WHY WE WANT TO BRING THIS UP COMING YOU JUST SAID, THAT YOU DIDN'T REALLY OVERLAPPING SPEAKERS ] WE WERE GOING THROUGH THE HANDBOOK LINE BY LINE COMMAND THAT WAS SPEAKERS ] WHEN WE SAY LINE BY LINE LITERALLY.

>> YOU ARE THE ONLY ONE WHO HASN'T SPOKEN YET. I GET AWAY

. >> I WANT TO HEAR THE REST.

ONE THING THAT WE ALSO TALKED ABOUT, WAS THAT, IF WE EITHER KEEP THE NAME AS IT LEGALLY IS, OR CHANGE THE NAME, EITHER WAY, WE NEED TO DO SOME PUBLIC EDUCATION IN TERMS OF THE PUBLIC UNDERSTAND THE REBRANDING AND UNDERSTANDING THAT THIS IS STILL THE SAME BOARD. SORRY. I GOT REALLY HUNG UP ON THE DIVERSITY. SO, THE DIFFERENCE BETWEEN COMMISSION ADVISORY BOARD. I REALLY HAVE A HANG UP ON THAT, BECAUSE I DO THINK THE PRESENTATION IS INSINUATING THAT THE COMMISSION BY DEFINITION HAS MORE AUTHORITY -- PERSPECTIVE, THAT THE DEFINITION OF A BOARD OR

COMMISSION? >> SOMEPLACE IT IT IS, IN SOME

PLACES IT'S NOT. >> IT DEPENDS ON WHO'S

DEFINING IT. >> AND WHEN I THINK OF THE COMMISSION IN PARTICULAR, FOR ME, THEY ARE COMMISSIONED, GIVEN A BUDGET OF THE CITY COUNCI TO AFFECT -- INAUDIBLE - MUFFLED ] TO GO OUT AND SUPPORT THE ARTS AND THEY DO THAT THE GRANTS AND -- AND FROM THAT PERSPECTIVE THEY MAKE DECISIONS. NOT WAS PRACTICAL, THE GRANT AWARDED HERE TONIGHT, THIS IS INDEPENDENTLY JUDGED, INDIVIDUALLY AWARDED BY THE COMMISSION WITHOUT INSIGHT FROM CITY STAFF OF THE COUNCIL, SO IN EFFECT, WITHOUT FUNDING, THEY DO, THEY ARE COMMISSIONED TO GO OUT AND DO THAT WORK. I CAN'T UNNECESSARILY MAKE THAT ARGUMENT FOR ALL THE OTHER COMMISSIONS, I THINK. MAYBE THAT'S HOW THE RDIC ARRIVED AT THEIR NAMING CONVENTIONS, THAT THEY WERE ALLOWED BUDGET TO DO OTHER THINGS IN THE CITY, NO IDEA, BUT THE LONG-STANDING SERVICE OF THE ART COMMISSION, I FEEL WE FEEL THAT SOMEONE ON THE COMMISSION TENDS TO ELEVATE SOME AWARDS OVER OTHER AWARDS, TO MAKE THEM SEEM LIKE MORE

IMPORTANT THAN THE OTHERS. >> I GET YOUR ARGUMENT, BECAUSE THAT IS DECISION-MAKING, IT'S NOT JUST -- I MEAN, IT IS, SORT OF, KIND OF. BUT IT SAYS IN THE ORDINANCE, THAT THEY ARE ADVISORY.

>> AND YOU SAID TONIGHT, THEY BRING THIS TO THE COUNCIL, THEY BRING RECOMMENDATIONS TO THE COUNCIL.

>> YES, NOT ALL THE CONTENTS THAT THEY HOLE. NOT THE REST OF

THEIR OPERATIONS. >> JUDGING A CONTEST REALLY A DECISION-MAKING -- THEY ARE HAVING POWER TO AWARD THOSE FUN SPRINT AND AWARDED BY THE CITY COUNCIL.

>> AGAIN, I BELIEVE IT'S GETTING CONSISTENCY THROUGHOUT THE WHOLE -- I HAVE BEEN TOLD -- NOT AS WELL, BUT

[01:15:07]

OF OUR PEOPLE. >> SO IN LOOKING AT OF THIS IT IS, NO YOU MENTIONED IN THE BEGINNING, DID YOU FIND A CASE, SOME OF THE OTHER CITIES DO HAVE COMMISSION NAMES ARBITRARILY FOR NO PARTICULAR REASON, BUT THOSE ARE ADVISORY

BOARDS. >> THE USE ADVISORY COUNSEL, SPECIFICALLY, THE ODDBALL, MAYBE IN THE GROUP, WAS PROBABLY NAMED AFTER A STUDENT COUNCIL, AND I DID A LITTLE BIT OF POKING AROUND IN RESEARCH TODAY ON YOUTH ADVISORY COUNCIL, YOUTH ADVISORY BOARD, AND COMMITTEE, AND THERE'S A CONSISTENCY, BUT GENERALLY SPEAKING, I THINK USE ADVISORY COUNCIL AS A WHOLE IS THE COMMONLY ACCEPTED NAME.

WOULD HAVE MORE GRAVITAS THAN COUNSEL.

>> IT MAKES THE STUDENTS FEEL -- MORE EXCITED TO GET THEM BOARD, BECAUSE AS A COUNSEL, RIGHT? THAT WAS A PERSPECTIVE WHEN CREATING IT, NOTHING THAT THEY DO IS WAS DECISION-MAKING . IT'S MORE ABOUT GETTING OUR YOU THINK DECIDED TO BE ENGAGED IN POLITY, AND AGAIN, THAT WAS INCLUDED BECAUSE WE WERE TRYING TO BE CONSISTENT ACROSS THE BOARD. THERE WAS NO REAL DISCUSSION ABOUT THE YOUTH ADVISORY -- UNDERSTOOD.

>> THAT'S ALL I HAVE. THANK YOU. ANYBODY HAVE ANY INPUT ON THE CLP, WHETHER THAT SHOULD BE CAPITAL IMPROVEMENT PROJECTS, PROGRAMS, COMMUNITY INVESTMENT, PROGRAM , WHICH IS NEAT -- WE DON'T REALLY HAVE A PREFERENCE, WE JUST WANT SOME CONSISTENCY. HERE'S A MEMBER OF THE, WHAT YOU THINK?

>> IN TERMS OF, THE NAME? WHAT DOES CIP STAND FOR? WHAT IS A STAND FOR? YOU GOT IN LATE.

>> IT IS THAT CAPITAL IMPROVEMENT PROGRAM TASK FORCE. THAT'S WHAT I BELIEVE IT SHOULD BE, BUT IN SOME OF OUR DOCUMENTS AND ON THE WEB SO, IT IS THE CAPITAL IMPROVEMENT, AND THE REASON WHY IT IT IS A TEST FOR SONATA ADVISORY BOARD. IT WAS THE COMMUNITY INVESTMENT ADVISORY BOARD. WE -- PREVIOUS COUNSEL UNDERSTOOD THAT THERE WAS NOT A NEED TO KEEP THAT BOARD ACTIVE YEAR-ROUND, BECAUSE THEY WEREN'T DOING ANYTHING. SO CHANGED FROM BEING ADVISORY BOARD TO A TASK FORCE, AND THEY ARE FORMED AND TEST WITH REVIEWING PROJECTS, YOU UNDERSTAND, WE JUST WENT THROUGH ALL THIS. SO, THAT WAS THE REASON FOR THE CHANGE FROM UP ON THE ACRONYMS, AND THAT IS THE REASON FOR THAT. I WOULD STRONGLY URGE THE NEXT REMAINING AD HOC COMMUNITIES BY VIRTUE OF TURNING IT BACK TO AN ADVISORY BOARD, YOU'RE GOING TO KICK OFF PROBABLY THREE OR FOUR MEMBERS OF THAT COMMITTEE WHO ALSO SERVING ANOTHER FUNCTION, BUT THEY HAVE DIRECT EXPERTISE THAT GIVES THEM VALUE ON THE TASK FORCE.

SINCE THAT IS PRIOR TO BIENNIAL ELECTION, ONE OR TWO YEARS PRIOR TO ELECTION, AFTER FRIDAY, AND AFTER THE EDUCATION CAMPAIGN, THEY WILL BE DOING NOTHING. THERE'S NOTHING TO DO. YEAH, WE DID DISCUSS THAT. AND OUR RECOMMENDATION WAS TO MAKE THEM A STANDING BOARD, BECAUSE, WE FELT THAT THEY SHOULD BE INVOLVED ALSO IN PUBLIC

[01:20:03]

>> IT WON'T LAST. YOU KNOW, THEY ARE NOT -- THERE WILL BE ABOUT A YEAR AND HAVE TO YEAR. WHERE THERE'SNOTHING TO DO.

YOUR POINT IS WELL TAKEN, THAT SOME OF THE PEOPLE ON THAT BOARD ARE ALSO ON THE STANDING BOARDS, AND BY VIRTUE OF OUR RULES, NOT ABLE TO SERVE THERE. THAT'S A GOOD POINT, THAT I

DON'T THINK WE CONSIDER. >> NO, WE DID NOT CONSIDER

THAT. >> WE CHANGE IT BACK TO CAPITAL IMPROVEMENT TASK FORCE , AND

MAKE IT AD HOC. >> ANYTHING ELSE?

>> SOME ADDITIONAL RECOMMENDATIONS, WE REVISE THE CODE OF ETHICS AND WE TALKED ABOUT THAT BEFORE, AND THAT IT NEEDS TO BE REVISED AND WE MAKE IT APICAL TO ALL CITY COMMISSIONS AND CLARIFY WHETHER WE CAN GET BOARD PLEDGES IS WHO'S RESPONSIBLE OLD FOR THE CONTENT, AND A SOCIAL MEDIA POLICY. THAT IS SOMETHING THAT IS REALLY NEEDED PROBABLY MORE BROADLY THAN JUST FOR THE BOARDS AND COMMISSIONS.

>> BUT, WE ALSO WANTED TO MAYBE ADD A PROVISION MANDATING REVIEW AND REVISION OF THE ROLES AT A CERTAIN POINT IN TIME, AND WE CAME UP WITH EVERY THREE YEARS. WE WOULD LIKE TO RECOMMEND THAT YOU KEEP US AS A STANDING SUBCOMMITTEE TO ADDRESS ALL THESE BOARD COMMITTEE MATTERS, AND YOU TASK US WITH FRAMING A RECOMMENDATION FOR THE BOARD OF CODE OF ETHICS.

INCORPORATE THE CHANGES AGREED BY SUBSTANCES OF THE MAJORITY OF COUNSEL. NOT TO BE ARRIVED AT DID NOT, OBVIOUSLY, WE HAVE SOME THINGS WE ARE GOING TO WANT TO TALK TO OTHER PEOPLE ABOUT, AND DO SOME RESEARCH ABOUT TASTE ON THE DISCUSSIONS HERE. , WHEN WE DO GET THE CONSENSUS , WE WILL PREPARE A CLEAN REVISE COPY OF THE HANDBOOK AND BRING IT BACK TO THE MEETING, NEXT ITEM WOULD NOT BE NECESSARILY NEXT MEETING, BUT THE ITEM WOULD BE ADOPTING THAT WHEN WE HAMMER IT

ALL OUT. >>

>> BEFORE I GO, BECAUSE THIS CAN BE A MINUTE, IF ANYBODY HAVE A NETHER QUESTION FOR STAFF?

>> THE ECONOMIC DEVELOPMENT ADVISORY BOARD IS LISTING HERE, AND THE REVISION 40, MAYBE IT'S NOT A PROVISION AS A SEPARATE ENTITY BOARD. IT DEFINES THAT AS A SEPARATE LEGAL ENTITY IN THE CITY OF ROWLETT COUNTY, IS THAT SO?

>> SO, SECTION 1 PARAGRAPH THREE.

>> THAT WAS IN THE ORIGINAL, >> SEPARATE ENTITY AWARDS AND COMMISSIONS ARE SEPARATE ENTITIES OF THE CITY OF ROWLETT. MEMBERS OF THESE BOARDS USUALLY OVERSEE AN OPERATIONAL ORGANIZATION SUCH AS A AUTOCORRECT HEIRS OF THE COMPANY. THAT WAS INTERESTING.

>> EXAMPLES OF SEPARATE ENTITIES ARE ADVISORY BOARDS, AND YOU ALL ADDED THE ROWLETT CORPORATION IN THE FINANCE BOARD. I THINK THAT NEEDS TO BE CLEANED UP.

>> WHERE'S THAT? >> SECTION 1 PARAGRAPH THREE.

>> COUNSEL CREATED AND NOT SEPARATELY OWNED, SO DIFFERENT THAN ANY OTHER

>> AN ENTITY INTO ITSELF, BECAUSE IT IT IS -- IT DOES HAVE OTHER APPOINTEES, NOT APPOINTED BY THE COUNCIL, BUT IT IS A CITY -- MAYBE WE NEED TO MAKE ANOTHER CATEGORY FOR

IT. >> IT'S VERY MUCH ADVISORY,

[01:25:06]

>> WE JUST KEPT IT WHERE IT HAD BEEN PUT BEFORE. SO, MAYBE WE

SHOULD SWITCH THAT DOWN. >> ADVISORY BOARD IS THE NAME, THINK IT'S RATHER BUT THIS PARTICULAR LANGUAGE THAT NEEDS

TO BE CLEARED UP. >> I WOULD AGREE. THAT WAS IN THE INTRODUCTORY PART OF THE -- YEAH -- IT WASN'T -- WITH THAT BEING THE CASE, THE FIRST PARAGRAPH, THE TITLE PARAGRAPH OF SECTION 2 HAS BEEN CHANGED TO SAY RELATIVE COUNSEL, IT SAID GENERALLY, NATS BEEN STRUCK THROUGH. IT MAKES ALL APPOINTMENTS TO THE CITY'S ADVISORY DECISION-MAKING BOARD, BUT NOW IT NEEDS TO ADVISORY BOARD.

>> RIGHT. >> IT'S COLD. ARE YOU COLD?

IT'S COLD. >> SECTION 2.3, THERE IS A SENTENCE THAT WAS ADDED THAT READS , THE LAST SENTENCE OF THE PRAYER GRAPH . HOWEVER, THE COUNCIL IS ALLOWED FOR ALL ITS MANY MEMBERS AS POSSIBLE. I HAVE THIS INTIMATE, BUT IF THIS IS A HANDBOOK, IS THIS A HANDBOOK FOR HOW CITY COUNCIL APPOINTS PEOPLE, THAT SHOULD BE EITHER RECOMMENDATION, NOT INCLUDED, OR SHOULD BE I DON'T KNOW -- I MEAN, THE WORD

ENCOURAGE, IS JUST VERY FUZZY. >> WE DIDN'T WANT TO MAKE AN ASCENT, THROUGH -- HOWEVER THE COUNCIL WILL ON THAT TO ALLOW FOR AS MANY CITIZENS AS POSSIBLE, HOW'S THAT?

>> YEAH. >> THE NOTE NEXT TO IT, THIS IS NOT A GUIDEBOOK FOR THE CITY COUNCIL, THAT'S JUST PLAIN SHORTHAND, BUT

>> IT WAS SUPPOSED TO BE INFORMATIONAL TO THE BOARD TO LET THEM KNOW, BUT THE COUNCIL WILL, TAKES THE BURDEN.

>> SECTION 3.1, THAT'S A QUESTION ALSO -- YOU MENTIONED, 3.1 C FOR CALLING SPECIAL MEETINGS. THE COMMISSIONS I'VE SERVED ON IN THE PAST HAVE A NEED AT THE LAST MINUTE TO CALL A SPECIAL MEETING FOR SOME REASON OR ANOTHER TO CONSIDER, I'M WONDERING, IF BY LIMITING EIGHT TO MAJORITY OF BOARD OR STAFF LIAISON IF YOU CAN REALLY COORDINATE A MEETING WITHOUT IT BEING A QUORUM ISSUE, IF THAT MAKES SENSE?

>> I THINK YOU ARE ALL THINKING ABOUT IT FROM A STANDPOINT

>> THAT'S TRUE. >> YOU'RE NOT AT A MEETING,

YEAH,? >>

SPEAKERS ] >> A WAY THAT CAN BE

WORDSMITH. >> SO JUST LIKE YOU DO WITH

THE COUNCIL -- >> MAYBE THE CHAIR AND RALPH'S CHAIR , AND THE LIAISON, AND SOMETHING LIKE

THAT. >> I DON'T KNOW. PITY FOR THOUGHT, I'M NOT TRYING TO SOLVE ALL THE PROBLEMS TONIGHT.

TO CHANGE.

CALLING A SPECIAL MEETING, THIS IS FOR HAVING A SPECIAL MEETING OTHER THAN DURING THE PARAMETERS OF REGULAR MEETING

DATES AND TIMES. >> IN OTHER WORDS, IT SAYS REGULAR MEETINGS WILL BE DURING THE WORK WEEK BETWEEN EIGHT A.M. AND EIGHT P.M., DO YOU SEE WHAT I MEAN?

>> OKAY I SEE WHAT YOU MEAN. YEAH. THAT ANSWERS MY QUESTION.

>> SORRY, IT WAS ALL THE MARKING PICTURES .

>> OKAY, I SIBUTRAMINE . THANK YOU FOR THAT. AND I THINK THE LAST THING -- THERE WAS A TRADITION THAT AND I UNDERSTAND THE INTENT, NO BOARD OR COMMISSION MEMBER SHALL BE EMPLOYED BY THE CITY, SECTION 3 POINT 18.

>> OH, THIS WAS THE ONE -- SO, IT SHOULD ORIGINALLY SHOW

APPLY FOR EMPLOYMENT. >> AS A CONSULTANT THAT CONTRACTS WITH THE CITY, AND I'M WONDERING, MAYBE IT'S AN UNINTENDED CONSEQUENCE, BUT IF SOMEONE IS SERVING AS ON THE

[01:30:03]

>> NO, THEY ARE NOT CONSIDERED A BOARD. UNDERSTOOD. BUT IF THEY ARE A CONSULTANT, BUT THERE PART OF AN AGENCY THAT CONSULTS OR CONTRACTS WITH THE CITY, DOES DOES THAT QUALIFY FOR THEM SERVING IN THE BOARD CAPACITY.

>> I THINK WHAT WE HAD IN MIND HERE WAS A CONSULTANT WHO ACTUALLY WORKS FOR THE CITY, NOT JUST SOMEONE IMPLIED , OR EMPLOYED BY A COMPANY FOR SOMEONE WHO WORKS THERE.

>> THERE CONDITIONALLY OBLIGATED TO UNDERSTAND OUR RULES TO KNOW THAT IF THEY DO HAVE A CONFLICT OF INTEREST, A DIRECT CONFLICT OF INTEREST, WHATEVER THAT IS, TO DECLARE, THAT THEY'D HAVE TO RECUSE THEMSELVES, AND THAT WAS

CALLED OUT. >> IN THIS CHANGE, I THINK THIS

WAS YOURS TOO, RIGHT? >> IT'S NOT FAIR TO REQUIRE SOMEBODY TO QUIT THE BOARD, JUST BECAUSE THEY APPLIED FOR A

JOB. >> GOTCHA.

>> MAKES SENSE. >> YEAH.

>> ONLY IF THEY ARE HIRED. >> IF THEY ARE HIRED, THEY

HAVE TO RESIGN. >> GLAD YOU FIXED THAT.

>> ARE WE TRYING TO -- IS THE GOAL TO A NEW MONET ALL POTENTIAL AD HOC COMMISSIONS AND BOARDS, -- NO, IT SAYS FOR

EXAMPLE. >> EVER SO OFTEN, EVERY FIVE YEARS, WE DO STRATEGIC WORK IN THE STEERING COMMITTEE THAT'S

ALL THE QUESTIONS THAT I HAVE. >> ANYBODY ELSE? OKAY, WHERE DO I START? WE TALKED ABOUT -- SO, HERE WE GO, THINK THIS WAS MORE OVERSIGHT, PAGE 4 UNDER ELIGIBILITY REQUIREMENTS, IT SAID, REALLY EXCEPTIONS NEED TO BE MADE FOR THE ADVISORY COUNCIL, THAT THEY ARE REQUIRED TO BE REGISTERED TO VOTE. THEY HAVE TO LIVE IN THE CITY OF ROWLETT. THAT IS NOT GRANTED TO THEM EVEN THOUGH THEY ARE NOT LEGALLY ELIGIBLE TO VOTE.

I READ, DIDN'T HAVE EXCEPTIONS. OVERLAPPING SPEAKERS ] FIRST SLIDE, YOU HAD EXCEPTIONS.

>> WELL, --

>> WHAT SECTION ARE YOU LOOKING AT. PAGE 4,

ELIGIBILITY. >> MY REQUEST JUST TO BE -- HAVE IT THERE. WE DEFINITELY WANT TO HAVE IT THERE.

>> WILL, IT SAYS, OKAY -- I THINK YOU ARE PROBABLY THINKING ABOUT THIS ALTERNATE MEMBERS WHO WERE UNDER 18, SO WE ARE THINKING ABOUT THEM APPLYING TO ALL UNDER 18.

>> SO, ACTUALLY, IT WOULD BE COULD END IT SOONER THAN TWO HOURS, WE DON'T WANT TO HAVE IT AN HOUR AND 45 MINUTES IN ALL, WE CAN'T WAIT, YOU GOTTA STAY HERE FOR TWO MORE MINUTES AND TALKING ABOUT NOTHING. SO, APPROXIMATELY SOMETHING TO THAT EFFECT THAT DOESN'T, YOU KNOW, KEEP YOU MEETING WHEN YOU DON'T HAVE TO MEET.

>>

>> WE DON'T HAVE TO BE SPECIFIC, NOW WE COULD HAVE SIX HOURS IF WE WANT.

>> SO, WITH THAT, WERE YOU THINKING AND ORIENTATION WITH ALL OF BOARD MEMBERS TOGETHER, OR A SPECIFIC BOARD

[01:35:03]

ORIENTATION? >> NO, NOT SEPARATE ONCE, ALL OF THEM, THAT WAY THE , THEY GET TO KNOW EACH OTHER, THE DIFFERENT BOARDS, AND THEY GET ALL THIS INFORMATION ALL IN ONE

FELL SWOOP. >> AND THE PERSON TEACHING DOESN'T HAVE TO DO IT 20 TIMES. AND, WE DID WANT TO HAVE ONE TRAINING NEXT JANUARY THAT WOULD THAT WOULD STILL GO AHEAD AND COME, JUST AS NETWORKING OPPORTUNITIES, AND EVERYBODY UNDERSTANDS WHAT THE EXPECTATIONS ARE, FROM THAT, FROM THAT ADDITIONAL ONE, THEN THEY WOULD KNOW THE BOARD

MEMBERS PER >> WERE REDOING BOOT CAMP TO HELP ESTABLISH BUDGET, GET EVERYTHING IN ORDER, AND GET THE PERSON KICKED OFF WITH A FORMAL MEETING.

>> YEAH, I THINK IT'S BOARD CAN CERTAINLY DO IT'S MORE

SPECIFIC THING. >> YEAH. THIS IS MORE THE

THINGS THAT APPLY TO ALL. >> I THINK IT'S IMPORTANT THAT THE CITY ATTORNEY IS THERE AS

WELL. >> OH, ABSOLUTELY. I WOULDN')T JUST SAY, WHAT DOES IT SAY HERE? CONTACTED BY ONE OR MORE CITY COUNCILMEMBERS, I WOULD ALSO LIKE TO HAVE IN THEIR COMMUNITY, THEM PLUS, THE CITY ATTORNEY , I THINK IS IMPORTANT IF NOT MORE IMPORTANT THAT THE CITY ATTORNEY IS THERE,

>>

>> WILL HAVE THE CITY MANAGER OR DESIGNEE FROM STAFF.

>> YES. ABSOLUTELY STAFF. >> BUT WE CAN CALL OUT SPECIFICALLY THE CITY ATTORNEY.

>> CAN I DISRUPT? IS THAT A GOOD IDEA, AGAIN, THESE ARE ALL RECOMMENDATIONS, SO IN A, -- SPEAKERS ] YEAH, SOME OF THESE PEOPLE ARE THROWN INTO THERE WITHOUT MUCH EXPLANATION, AND THEY'RE NOT

REALLY SURE TO START. >> MANY OF US HAVE SERVED ON THE BOARD OR COMMISSION, I THINK MANY OF US OF IT

VITIATED. >> , WITH CUSTOM CHAIRS, WHO

REALLY DIDN'T KNOW -- >> I'M SURE MOST PEOPLE WOULD APPRECIATING A TWO HOUR MEETING.

>> WE DON'T HAVE TO PUT A TIME ON IT.

>> LET IT BE WHAT IT IS, BECAUSE SOME GROUPS WILL HAVE MORE QUESTIONS AND OTHERS. SUCK MY I LIKE NOT PUTTING IN A

TIME. >> COUNCILMEMBERS COME TO OUR MY PREFERENCE IS TO KEEP IT SHOULD RATHER THAN SHALL.

>> WHAT IS EXTRAORDINARY, YOU COULD ARGUE THAT. OH, THAT DOESN'T MEET MY DEFINITION OF EXTRAORDINARY. THAT IS JUST KIND OF -- THAT IS KIND OF MY THOUGHT PROCESS.

>> NOT A HEEL TO DIE ON. AGREED, LIZ?

>>

SPEAKERS ] >> CAN WE GO BACK TO TERM

LIMITS? >> OH, I WAS GOING THERE.

>>

>> I'M KEEPING YOU ALL ON -- >>

>> THERE IS THIS BELLING ERROR ON PAGE 10. IT SAYS,

[01:40:09]

>> BOARD MEMBERS MAY NOT COMMENT ON --?

>> NO. >> OR ENGAGE .

>> YES. >> THIS ONE IS PAGE 11.

ANIMAL SHELTER -- THIS WAS THE NEW DESCRIPTION THAT THE

BOARD SENT. >> OKAY, MY CONCERN WITH THIS, I WILL GO TO WHERE I AM CONCERNED.

>> THIS INCLUDES -- I'M SORRY. NO. ANIMAL SHELTER ADVISORY BOARD IS APPOINTED TO ADVISE AND ASSIST THE CITY IN A COMPLIANCE WITH OPERATION AND MAINTENANCE OF ITS ANIMAL

SHELTER. >> THAT CAN BE MISCONSTRUED AS INDICATING THE ANIMAL SHELTER ADVISORY BOARD SHALL RECEIVE OPERATIONS IN THE SHELTER, THAT MAY NOT BE WHAT IT DIRECTLY SAYS, BUT I THINK IT IS EASY TO GET IT THERE AND EASY FOR MEMBERS TO USE THAT AS AN EXCUSE, SO TO KEEP IT IN COMPLIANCE WITH STATE STATUTES, IT SPECIFICALLY SAYS, FOR ANIMAL SHELTERS, A TWO THROUGH EIGHT FIVE. WILL ASSIST IN COMPLYING WITH THE COMPLIANCE WITH THE CHOKER, THERE WILL BE THE MORE APPROPRIATE LANGUAGE KEEPING IN MIND THE STATE STATUE, NOT MUDDYING THE WATERS FOR THEM TO USE -- SO

INAUDIBLE - MUFFLED ] >> I THINK THAT COULD BE WHERE WE KIND OF SHOOT OURSELVES IN THE FOOT.

>> AGAIN, THIS IS WHAT THEY SUBMITTED.

>> I'M SURE THEY WOULD WANT THAT.

>> THEY ARE NOT GOING TO GET THAT.

>> AS MUCH IS, SOMETIMES WE WANT TO BE IN OPERATIONS, WE

DON'T GET TO. >> SO, WE DID MAKE THAT CLEAR IN AND OTHER SECTION INAUDIBLE - OVERLAPPING SPEAKERS ]

>>

>> CLEMENT ? LET'S SEE -- SO I WANT TO GO BACK TO THE CHANGE IN NAMES FROM THE COMMISSIONS TO ADVISORY BOARDS.

THAT THEY WOULD BE NO FINANCIAL IMPACT. THERE WILL, IF THAT CHANGE IS ADOPTED FROM COMMISSION TO ADVISORY BOARD.

-- YEAH, THERE WILL BE FINANCIAL IMPACTS TO VARIOUS

BOARDS. >> RELATING TO HAVING A CHANGE OF BRANDING -- PINS AND OTHER MATERIALS -- BANNERS AND THINGS OF THAT NATURE, FOR THOSE BOARDS. AND SO, THERE WOULD BE NOT SIGNIFIANT, THEY WOULD JUST HAVE TO -- AS OF COUNSEL, PUT A NUMBER TO THIS, WHEN IT IS FULLY ADOPTED TO THOSE BOARDS AND GET FUNDING NECESSARY.

>> YEAH, WE DID. >> I FEEL LIKE THIS IS IN THE HILL I'M DYING ON. THIS SEEMS TO BE CREATING A PROBLEM, RATHER THAN LOOKING AT, I THINK I DO UNDERSTAND THAT THIS IS REALLY ABOUT CONSISTENCY. AND RESPECT THAT. I DON'T KNOW IF IT'S NECESSARILY WORTH IT IF THAT IS WHAT THE MAJORITY OF THE COUNCIL WANTS TO DO, I'M DOWN.

>> I THINK WE COULD USE TERM LIMITS. I THOUGHT OF IT WE

[01:45:39]

>> YOU SHOULD COME BACK TO REINTERVIEW IN PERSON.

>> IF YOU'RE JUST ADVISORY BOARD WITH COUNCIL LIAISON, CHAIR, AND STAFF LIAISON AND I'M THROWING THAT OUT THERE.

THAT WAY WE HAVE A -- YOUR GOD, COME BACK IN A YEAR, AND YOU GO THROUGH THE PROCESS TO REAPPLY.

OVERLAPPING SPEAKERS ], IF WE HAVE A WHOLE BIG INFLUX, OKAY, WE DO WANT TO ABSOLUTE PERSPECTIVE. IT GIVES US AN OPPORTUNITY, AND IT'S NOT HARD, SORRY, YOU'VE GOT TO GO.

>> I THINK -- AND , I'M NOT AND THIS ISNOT A STAND ON MY POINT -- I THINK ONE OF THE THINGS WE TALKED ABOUT HER TERM LIMITS, THIS IS A WAY WE GET NEW, A BODY OF APPLICANTS, AND IF THESE PEOPLE TERM OFF, IT'S NOT LIKE WE ARE NOT CHOOSING THEM, RIGHT? IT'S NOT LIKE WERE SAYING, BECAUSE SOME PEOPLE WOULD TAKE IT TO MEAN, HAVE I NOT DONE A GOOD JOB,

BECAUSE THEY REPLACE ME? >> IS THERE AN EASY WAY TO CHANGE WITHOUT MAKING IT OBVIOUS? ALTHOUGH , I THINK WE ARE GOING TO HAVE TO PULL UP OUR BOOTSTRAPS ON SOMETHING THAT MAYBE SAY, YEAH, SORRY. YOU JUST DIDN'T MAKE THE CUT THIS TIME. I MEAN, IT'S HARD TO DO THAT TO SOMEBODY. BUT, WE'VE DONE THAT BEFORE. AND, TREATING THEM LIKE IN THE MAYBE REFERRING THEM TO OTHER THEY COME TO EXPECT CAN STATE THAT BECAUSE A LOT OF ON BOARDING COMMISSION. -- THOUGHTS ON THAT, WHETHER IT SHOULD COUNT TOWARD THE SHOT

[01:50:05]

CLOCK, OR NOT? >> IT SHOULD NOT.

>>

>> THE RDXC NAMING ISSUE, I THINK THE RIGHT IDEAS TO GO BACK TO GO BACK TO THE GROUP AND GET ON THEIR AGENDA AND SAY HEY, WE'RE THE BORDER COMMISSION SUBCOMMITTEE, WE ARE HERE TO TALK TO YOU ABOUT CHANGING HER NAME, AND EXPLAIN, WHY THIS IS BEING BROUGHT UP, AND THEN, AT LEAST YOU HAVE HEARD ABOUT CABRERA AND HAVE LISTENED TO THERE, AND ADDED THAT INTO YOUR CONSIDERATION, AND HEAR THEIR THOUGHTS, OR A SUMMARY OF THEIR THOUGHTS, AT THE COUNCIL, THERE WAS THIS YOU KNOW, THIS AMOUNT OF PEOPLE WERE EXPRESSING CONCERNS, OR IN FAVOR OF THESE THINGS, AND YOU KNOW, I THINK IT WOULD ACTUALLY BE A PRODUCTIVE CONVERSATION, THAT WAY Y'ALL CANNOT JUST ACCOMPLISH COMFORT KNIVES ON ON MAIN CHANGE, BUT A BETTER UNDERSTANDING OF WHAT THAT IS.

>> NOT THAT THAT IS WHAT YOU ARE ALL SEEKING, BUT Y'ALL CAN

GET SOME OF THAT BACKED OUT. >> THAT WOULD BE A GOOD ALTERNATIVE THEN PASSING THIS NEXT MONTH, BUT TO ACTUALLY GO AND MEET WITH THE BOARD, SAY, WE HAVE THE BOARD COMMISSION SUBCOMMITTEE, AND RECOMMENDING CHANGES, I WILL BE SURE TO POST A POSSIBLE COUNSEL FORM NOTICE. FOR THE IS THAT FAIR? -- DOING DUE DILIGENCE, MAKING SURE AND RECOMMENDING

SOMETHING DIFFERENT. >> JUST A SUGGESTION. AND, THE TWO COUNCIL MEETINGS PER YEAR, FOR THE COMMISSIONS TO

MEET WITH US, >> I DON'T REMEMBER WHICH THAT

WAS. >> EIGHT.

>> COUNCIL HAS 24 MEETINGS PER YEAR.

>> THERE ARE 15 BOARDS. THERE ARE ROUGHLY 27 MEETINGS WITH THESE BOARDS I CAN EXPECT OF ME WITH THE BOARD EVERY BOARD SESSION. I THINK WHAT WE WANTED TO MAKE -- OCCASIONALLY, THE POWERPOINT IS PASSED DOWN, AND THE NUMBERS OF CHANGE, WHAT WE REALLY WANT IS MORE CITIZEN INPUT IN DISCUSSING WHATEVER ISSUES THEY ARE HAVING I DON'T KNOW IF THAT IS IMPORTANT TO OUR BOARDS AND COMMISSIONS, I THINK THAT IS IMPORTANT. IN A SIGN OF RESPECT. IF YOU HAVE ISSUES THAT ARE SOMEWHERE, THAT YOU THINK IS IMPORTANT, YOU DON'T HAVE TO WAIT UNTIL -- I AGREE.

I THINK THAT IS REALLY THE RESPONSIBILITY OF THE COUNCIL LIAISON TO MAKE SURE THEY UNDERSTAND. I HAVEN'T DONE THAT MYSELF, SO I'M GOING TO GO BACK TO MY BOARD, AND SAY, I'M OFFERING THIS UP . IF YOU EVER WANT TO MEET WITH COUNSEL, ASK ME ANYTIME. AND WILL MAKE SURE IT'S DONE. ADDITIONALLY, ENCOURAGING COUNSEL LIAISONS TO PROVIDE REGULAR DATES REALLY COVERS THE INVOLVEMENT PIECE THAT -- KEEPING US

[01:55:04]

AGAIN, MAYBE GO BACK TO MY BOARDS AND SAY, HEY, YOU ALL ARE WELCOME ANYTIME TO SCHEDULE A JOINT BOARD.

>> I THINK HAVING THE COUNCIL MEMBERS ATTEND MORE THE MEETING I DON'T THINK IT'S A PROBLEM WITH THE COUNCIL, BUT I THINK SOME ASK, THE COUNCIL MEMBERS RARELY ATTENDED A BOARD

MEETING. >> I HAVEN'T GOTTEN AROUND LIKE I SHOULD PERSONALLY. I RECOMMENDING A STANDING WORK SESSION AGENDA ITEM FROM COUNCILMEMBERS FOR BOARDS AND COMMISSIONS.

>> THAT IS PRETTY MUCH THERE ALREADY UNDER THE

ANNOUNCEMENTS. >> NO, I WAS THINKING MORE IN THE WORK SESSION SETTING. NOT THE COUNCIL LIAISON SETTING. SO IT'S MORE FORMAL, WE CAN HAVE SOME MORE DISCUSSON ON THOSE

ITEMS. >> -- THE WHOLE PURPOSE OF THIS WE DID NOT FEEL THAT WE WERE ON A LOT OF BOARDS.

>> WE'VE SEEN SOME EXAMPLES OF THAT.

>> WHAT WE'RE TRYING TO DO IS JUST, WHATEVER THAT LOOKS LIKE, DOESN'T HAVE TO BE TO, MAYBE TWICE A YEAR, MAYBE IT IS HOW WE TALKED ABOUT THE COUNSEL LIAISONS.

>> ULTIMATELY, THAT'S REALLY WHAT THAT JOB IS. THAT IS THE COMMON EFFECT OF THE BOARD. THAT'S CANNOT PLACE IT ON A GO. BUT THAT WAS -- SPEAKERS ] THAT WAS -- THE NEXT MEETING.

>> WE CAN DISCUSS THE ASCENT ITEMS FOR THE NEXT MEETING.

SOMETHING LIKE THAT. JUST GIVING Y'ALL AN UPDATE, LET'S NO, WHY I'M HERE, LET'S KEEP IT HIGH-LEVEL.

>> NOT PRESENTATION STYLE, BUT KEEPING IT VERY INFORMAL.

>> I WOULD LIKE TO KNOW HOW DEEP A DISCUSSION WEEK AGO AS A COUNSEL, IF THE COUNCIL IS NOT EXACTLY WHAT WE TALKED

ABOUT. >> THE AGENDA ITEMS SHOULD BE YOU AND TALK ABOUT ANYTHING YOU WANT THIS IS WHERE WERE SAYING, WE TALK ABOUT THIS POLICY -- WHERE'S THAT LINE.

>> THEN LIAISON THE SHARING THAT INFORMATION WITH COUNSEL.

NOW COUNSELS DISCUSSING AND DELIBERATING.

OVERLAPPING SPEAKERS ]. >>

>> THAT'S WHY I'M ASKING. WE MAY HAVE TO BE CREATED.

>> WITH THAT, I GO INTO THE NEXT POINT WHICH IS, I WOULD ENCOURAGE, AND I'M CERTAINLY I WAS GOING TO, BUT I WAS MAKING SURE THAT I WOULD CLARIFY THAT I WOULD LIKE FOR Y'ALL TO CONSULT WITH LEGAL COUNSEL, MAKING SURE THAT ALL OF THESE THINGS ARE CLEAR, AND WE ARE NOT MISSING SOMETHING, AND THIS IS PROBABLY SOMETHING THAT'S NOT UP TO DATE WITH THE STATUE. IF THE STATUTE CHANGES, THIS COULD BE SOMETHING ELSE.

THE CITY MANAGER'S OFFICE, THE STAFF IS HIGHLY ENGAGED WITH OUR BOARDS, I THINK IT'S VERY IMPORTANT THAT THEY ARE CONSULTED WITH IN A COLLABORATIVE WAY, THAT WE ARE NOT MISSING SOMETHING, AND MAYBE THEY HAVE BETTER OR DIFFERENT IDEAS OF HOW TO HANDLE SOMETHING.

I HAD SAID THAT WE DO WANT STAFF INCLUSION. OF COURSE,

[02:00:03]

>> WHAT DO THINK ABOUT MOVING THE APPOINTMENT FROM OCTOBER 2 TO JANUARY QUESTION

>> I THINK IT'S GREAT. I'VE ALWAYS FOUND THE OCTOBER 1ST A DEADLINE TO BE BURDENSOME. IT ALWAYS SEEMS TO BEING JUST

RIGHT AWAY. >> THAT WAS ALL THAT I HAD.

>> I HAVE A COUPLE MORE. >> YOU MENTIONED TRAINING ON ROBERTS RULES OF ORDER, THAT IS A SEPARATE SECTION IN HERE BUT INCLUDED IN TRAINING, WOULD THAT BE ? I JUST WANT TO MAKE SURE THERE WASN'T SOME SEPARATE CLASS WE ARE GOING TO SEND PEOPLE TO FOR ROBERTS RULES OR SOMETHING LIKE THAT.

THE LAST ONE IS MORE OF JUST MAYBE AN OBSERVATION OF YOU MENTIONED STANDARDIZING THE NUMBER OF ALTERNATES IN THE

DIFFERENT BOARDS, WHICH I LOVE. >> NO, WE DO. WE DID TALK ABOUT STANDARDIZING BUT HAVING A MINIMUM.

>> OKAY. AND, OKAY. >> SOME BOARDS NEED MORE THAN OTHERS. OBVIOUSLY, P & Z NEEDS TO BE ABLE TO DO BUSINESS.

>> DID WE ALSO PUT LANGUAGE IN WHERE IF SOMEBODY LEFT, WE

COULD REPLACE? >> WE COULD DO THAT WHERE WE DIDN'T HAVE TO WAIT UNTIL THE END OF THE YEAR.

>> BACK ON THE YOUTH ADVISORY COUNCIL, THERE'S LANGUAGE ABOUT THE TERMS BEING FROM JULY TO JULY. I THINK THAT SHOULD BE AUGUST THROUGH JULY. AUGUST THE FIRST THROUGH THE END OF JULY, JUST TO MAKE IT REAL CLEAR ABOUT WHEN THE SERVICES START

AND END. I THINK THAT'S IT. >> OKAY. I SURE AM GLAD THE

FIRST ITEM WAS QUICK. >> YES.

>> OTHERWISE -- >> I TOLD YOU 30 MINUTES WOULD

NEVER BE ENOUGH. >> 45.

>> CAN'T PUT A NUMBER ON IT. >> OKAY.

>> THAT'S THE NICE THING ABOUT HAVING THESE WORK SESSIONS ON A

SEPARATE DAY. >> IMAGINE GOING INTO A COUNCIL MEETING AFTER THIS. WE WOULD BE RECESSING. OKAY. ALL RIGHT.

ANYTHING ELSE? I THINK -- >> LET'S BE CLEAR ON WHAT OUR

VISION IS, THEN. >>, WE ARE GOING TO MEET WITH THE RDEIC. WE ARE GOING TO GET INPUT BACK FROM CITY MANAGER.

>> CITY ATTORNEY. >> CITY ATTORNEY. ANY OTHER COUNSEL INPUT THAT YOU GUYS --

>> THINK OF ALONG THE WAY. >> CITIZEN INPUT FROM PEOPLE IN THE AUDIENCE. LISTENING IN ON THE PROCESS OR COME TO THE COUNCIL MEETING THEN WE HAVE ALL OF THAT, WE WILL MAKE A CLEAN COPY OF WHATEVER WE DECIDE. JUST LET ME KNOW.

>> LET ME OR STEPH KNOW WHEN YOU WANT THIS BACK ON THE AGENDA FOR APPROVAL AND INDIVIDUAL CONSIDERATION OR TO

COME BACK FOR DISCUSSION. >> WE MAY WANT TO COME BACK FOR DISCUSSION. BUT NOT QUITE THIS WITH THE OTHER RECOMMENDATIONS, DID WE DECIDE ON WHETHER WE LIKE THOSE ?

>> IT'S PROBABLY A GOOD IDEA.

>> SORRY, I DON'T MEAN TO EXTEND THIS ANY FURTHER. JUST GIVE SOME CLARITY.

I THINK DEFINITIONS. SO, I HAVE MIXED FEELINGS ON DEFINITIONS. WE CALL THIS A HANDBOOK, WHICH TO ME, MEANS SIMPLE, EASY TO DECIPHER, EASY TO DIGEST BUT THEN WE ARE GOING TO HAVE A DEFINITION SECTION.

>> I LIKE THE DEFINITIONS BECAUSE IT DOESN'T BUILD SOME CLARITY AROUND IT. WHEN I STARTED READING IT AND I WAS TRYING TO UNDERSTAND WHAT IS AN AD HOC VERSES, WHATEVER, THE LIQUID IN THERE, DEFINITIONS HELP A FRIEND. AN APPENDIX WITH A CHART, INSTEAD OF HAVING TO READ THE LANGUAGE, IT IS CLEARLY DEFINED FOR YOU. ELIGIBILITY, I DON'T NECESSARILY LIKE THIS PARTICULAR SET OF REQUIREMENTS BUT I DO LIKE THE NOT A FELON.

>> THAT DEFINITELY NEEDED TO GO IN THERE.

>> I HAVE A TAKE ON THAT. I ACTUALLY DISAGREE WITH THAT. I AGREE WITH THAT FOR ELECTED OFFICIALS BUT, IT IS HARD TO DEFINE BUT LET'S SAY SOMEONE HAD MARIJUANA CONVICTIONS, NOW THEY ARE A FELON, THEY WANT TO BE A PART OF THE COMMUNITY, I

[02:05:01]

WAY TO DO THAT. >> MAYBE WE COULD DEFINE THAT

AS -- >> I WOULD LIKE TO HEAR FROM POLICE AND OTHER FOLKS TO LOOK AT THAT. I KNOW THERE ARE CERTAIN CRIMES I'VE HEARD THAT ARE TURNING THEIR LIVES AROUND.

THEY ARE JUST GOING TO STAY WITH IT STATISTICALLY SPEAKING.

THERE ARE CERTAIN TYPES OF CRANES WHERE THEY COULD BE CONVICTED OF A FELONY THAT WAS A ONE-TIME OFFENSE OR A THREE-TIME MARIJUANA CONVICTION.

>> MAYBE IT WAS A 19-YEAR-OLD KID.

>> FORGIVE MIGHT GRANT, IS THERE A CLASS, IS THERE A CLASS

TYPE TO FELONIES ? >> STATE JAIL, THIRD-DEGREE,

FIRST-DEGREE, SECOND-DEGREE. >> MAYBE GO OFF OF THAT. GO OFF, A FELONY IS A FELONY. I UNDERSTAND WHAT YOU ARE SAYING.

JUST THINK ABOUT IT. >> LET'S WORK ON THAT ONE. I

GET WHAT YOU ARE SAYING. >> MIGHT DIFFERENTIATE BETWEEN THE PLANNING AND ZONING COMMISSION AND YOUR ADVISORY

BOARDS. >> OTHERWISE ELIGIBLE TO REGISTER TO VOTE. IF YOU ARE A CONVICTED FELON ME IN HAVE TO HAVE THAT REMOVED IN ORDER TO BE ELIGIBLE TO REGISTER TO

VOTE. >> I WAS GOING TO MAKE SURE YOU DIDN'T DRAG THE CHIEF OF POLICE AND A POLICY DISCUSSION.

IF YOU WANTED RATES OF RECIDIVISM, I WAS GLAD TO GIVE IT TO YOU. OTHER THAN THAT, OKAY. WE ARE HAPPY TO REVIEW

WHATEVER DATA. >> I SEE THE CHIEF RUNNING OUT OF THE ROOM. ANY OF THESE OTHER REQUIREMENTS DO YOU WANT TO

KEEP? >> I'M NOT SURE THEY HAVE TO BE A RESIDENT OF TEXAS FOR A YEAR. BEING A RESIDENT OF THE CITY OF ROWLETT FOR SIX MONTHS IS REASONABLE. I DON'T KNOW

WHAT THE DIFFERENCE . >> THESE ARE THE ELIGIBILITY REQUIREMENTS FOR ELECTED OFFICIALS. THAT IS A STARTING POINT TO GO WITH THOSE. IF WE WANT TO AGREE ON THAT.

>> I'VE BEEN HERE NINE MONTHS.

>> WE WOULDN'T HAVE HAD JEFF. OKAY.

>> ANYTHING ELSE? GOING ONCE, GOING TWICE A WE ARE, IT IS

[4. DISCUSS CONSENT AGENDA ITEMS FOR FEBRUARY 20, 2024 CITY COUNCIL MEETING. TAKE ANY NECESSARY OR APPROPRIATE ACTION ON CLOSED/EXECUTIVE SESSION MATTERS]