Jan 21, 2020 City Council Work Session

[* This meeting was joined in progress. * 2A. The City Council shall convene into Executive Session pursuant to Texas Government Code, §551.087 (Economic Development) and §551.071 (Consultation with Attorney), to discuss commercial or financial information with which the City is conducting economic development negotiations and to consult with and receive legal advice from the City Attorney relating to the Development Agreement for the Sapphire Bay project. (45 minutes)]

[00:01:25]

ALL RIGHT. WE HAVE JUST CONCLUDED OUR EXECUTIVE SESSION.

WE ONLY CONSIDERED 2 A AND NO NORMAL ACTION WAS TAKEN. WE WILL MOVE INTO WORK SESSION.

COUNCIL, IF WE RUN OUT OF TIME. IT WILL HAVE TO COME AFTERWARDS TO DO 2 B.

[3A. Discuss Complete Count Committee recommendations to promote participation in the 2020 Census. (30 minutes)]

2020 CENSUS. >> HELLO, CHUCK. ARE YOU SHARING THIS THING?

>> NO. JUST A WILLING PARTICIPATE. >> OKAY.

THE ONE THAT HAS CCC IN THE TOP. >> IT'S A SONG. AND WE'RE VERY EXCITED THAT LISA ROWLETT JOINED US. I'M SORRY. YOU HAVE A SHORT MEETING TONIGHT. YOU SHOULD HAVE BEEN HERE THE LAST MEETING.

I TOLD THEM THE STORY OF MIDNIGHT. >> NONE OF THEM WOULD HAVE STAYED. ALL RIGHT. MARK OR JEFF.

>> ALL RIGHT. >> GUYS WE WILL HAVE AN EXTRA SEAT RIGHT THERE.

ALL RIGHT. SO MAYOR AND COUNCIL, THANK YOU FOR ALLOWING US THE OPPORTUNITY TO COME AND TALK TO YOU ABOUT THE COMPLETE COUNT COMMITTEE. AS YOU ALL WILL REMEMBER BACK IN AUGUST OF 2019, THIS COMMITTEE WAS PUT TOGETHER BASICALLY TO FORMULATE AND RECOMMENDATIONS AND IDEAS WITH RESPECT TO THE 2020 CENSUS, WHICH IS UPCOMING. IT'S UPON US NOW AND HOW TO ENGAGE THE COMMUNITY IN OUTREACH EFFORTS TO BOOST PARTICIPATION FOR THAT CENSUS.

WHAT I WOULD LIKE TO DO BEFORE WE GET INTO THE PRESENTATION AND I'M GOING TO HAND THE FLOOR OVER TO JEFF TO WALK YOU THROUGH WHAT WE'RE CALLING KIND OF A ROAD SHOW OPPORTUNITY FOR COMMUNICATING AND GETTING PEOPLE ENGAGED IS TO POINT OUT LIKE ALL OF OUR BOARDS AND COMMISSIONS.

THIS PARTICULAR COMMITTEE ARE VOLUNTEERS THAT ARE GIVING OF THEIR TIME.

WE HAVE MET A HAND FULL OF TIMES TO PUT THIS TOGETHER AND WILL CARRY THAT FORWARD THROUGH THE END OF THE CENSUS PERIOD. JEFF IS UP HERE AT THE TABLE AND WILL BE WALKING YOU THROUGH.

I ALSO BELIEVE HAVE VITA CULL AND JERRY HICKMAN. >> ROBERT.

I DIDN'T SEE YOU COME IN. AND LUCY MASSEY IS HERE FROM THE COMMITTEE.

WE'RE MISSING A FEW. MAYBE THEY WILL JOIN US. AT THIS POINT, I'M GOING TO TURN THE FLOOR OVER TO JEFF. LET HIM WALK YOU THROUGH WHAT WE PUT TOGETHER AS SOMETHING THAT CAN BE TAKEN TO DIFFERENT GROUPS. WHETHER NON-PROFIT OR HOA MEETINGS. ANY KIND OF GATHERING INTENDED TO BE A FIVE TO SEVEN MINUTE PRESENTATION THAT WILL GIVE PEOPLE THE ESSENCE AND DETAILS OF WHAT THE 2020 CENSUS IS ABOUT

[00:05:04]

AND WHY IT'S IMPORTANT TO CONSIDER. >> HONORABLE MAYOR, THANK YOU SO MUCH FOR THIS OPPORTUNITY. I AM GOING TO GO THROUGH THE PRESENTATION AS IT'S WRITTEN.

I AM JEFF AND I AM A VOLUNTEER FROM ROWLETT TO SPEAK TO YOU ABOUT THE CENSUS.

COMPLETE COUNT COMMITTEES ARE FORMING TO MAKE SURE THE CENSUS IS ACCURATE AND COMPLETE.

TO ACCOMPLISH THIS TASK, WE HAVE IDENTIFIED THE FOLLOWING GOALS. WE ARE WORKING WITH LOCAL OFFICIALS TO DEVELOP STRATEGIES TO ENSURE EVERYONE IS COUNTED. WE ARE WORKING WITH LOCAL ORGANIZATIONS, BUSINESSES, FAITH-BASED GROUPS. NON-PROFITS AND SCHOOLS TO HELP SPREAD THE WORD. TO THAT END, LET'S TALK ABOUT WHAT THE CENSUS ACTUALLY IS.

MANDATED BY THE U.S. CONSTITUTION, THE CENSUS IS A COUNT OF EVERY PERSON LIVING IN THE UNITED STATES. IT'S TAKEN EVERY 10 YEARS AND BELIEVE IT OR NOT, THE FIRST CENSUS WAS TAKEN IN 1790. NOW LET'S LOOK AT WHY IT'S IMPORTANT TO BE COUNTED.

STARTING WITH OUR CONGRESSIONAL REPRESENTATION. CURRENTLY THERE ARE 430 MEMBERS OF U.S. HOUSE OF REPRESENTATIVES. IT'S IMPORTANT TO KNOW HOW MANY EACH OF THESE MEMBERS REPRESENTS AND CAN CHANGE THE BOUNDARIES WHERE CONGRESSIONAL LINES ARE DRAWN IN THE FUTURE. WITH THE 2020 CENSUS, TEXAS STANDS TO GAIN UP TO THREE ADDITIONAL CONGRESSIONAL SEATS. NEXT THE CENSUS IS USED TO DISTRIBUTE OVER $675 BILLION IN FEDERAL FUNDS ANNUALLY. AN UNDERCOUNT OF 1% COULD RESULT IN A $300 MILLION LOSS OVER THE NEXT DECADE. THAT SUPPORTS FIRST RESPONDERS, HOSPITALS AND COMMUNITY DEVELOPMENT INITIATES AND HELPS THE GOVERNMENT MAKE DECISIONS FROM URBAN PLANNING TO ADVOCACY.

THIS IS WHY IT'S IMPORTANT FOR EVERYONE UNDER YOUR ROOF TO BE COUNTED IN 2020.

ONE OF THE BIGGEST CONCERNS THAT MANY PEOPLE HAVE IS PRIVACY. EVERY TIME WE TURN AROUND, ANOTHER BUSINESS HAS BEEN HACKED OR PERSONAL INFORMATION HAS BEEN LEAKED.

THE U.S. CENSUS WILL PROTECT YOUR INFORMATION FROM OUTSIDE ORGANIZATIONS AND GOVERNMENTAL ORGANIZATIONS. INDIVIDUAL CENSUS IS NOT SHARED WITH THE IRS OR THE U.S.

IMMIGRATIONS AND CUSTOMS ENFORCEMENT ALSO KNOWN AS ICE. IN FACT IT'S IN TITLE 13 THAT ANY WHO VIOLATES THAT LAW WILL FACE UP TO FIVE YEARS IN PRISON AND A FINE OF UP $2,250,000.

THE LAW IS WRITTEN TO PROTECT YOU AND YOUR INFORMATION. HERE ARE GREAT IDEAS TO HELP.

FIRST AND FOREMOST, TALK ABOUT IT. USE YOUR CIRCLE OF INFLUENCE TO SPEAK TO YOUR FRIENDS NEIGHBORS AND COWORKERS. YOU ARE WELCOME TO JOIN US AT THE CCC MEETINGS THAT TAKE PLACE THE FIRST THURSDAY OF EVERY MONTH AND JUST BRING IT UP IN CASUAL CONVERSATION. NOW YOU HAVE SOMETHING MORE TO TALK ABOUT THAN JUST THE WEATHER. WITH THAT, I WOULD TAKE QUESTIONS YOU MAY HAVE.

THAT WAS REALLY WELL DONE. I CONSIDERED DOING THAT. I THINK THAT'S A GOOD OPPORTUNITY. OBVIOUSLY GOING OUT AND DELIVERING IN PERSON AS MUCH AS POSSIBLE WILL HAVE MUCH MORE INFLUENCE THAN A PRERECORDING. THAT'S A GREAT AVENUE TO TAKE.

>> SO ARE WE PARTNERING WITH ALL OF THESE ORGANIZATIONS, HOW ARE WE DOING THAT?

ARE WE GO PRESENT TO CHURCH GROUPS? >> THAT'S THE IDEA, YES.

ALYSSA HAS DEVELOPED A LIST OF DIFFERENT ORGANIZATIONS FROM GIRL SCOUT TROOPS, BOY SCOUTS, CHURCHES, NON-PROFITS AND LIFE MESSAGE. WE'RE TRYING TO TARGET THE HARD TO COUNT AREAS. ROWLETT IS NOT A HARD TO COUNT COMMUNITY.

WE HAVE AREAS THAT HAVE BEEN HISTORICALLY HARDER TO COUNT THAN OTHERS.

WE WANT TO TARGET THOSE GROUPS AS MUCH AS POSSIBLE. USING STATISTICAL INFORMATION, WE HAVE IDENTIFIED RENTAL HOMES AS BEING HARDER TO COUNT AREA. TYPICALLY THE LATINO POPULATION TENDS TO BE MORE DIFFICULT TO COUNT IF YOU LOOK AT DATA. THAT'S WHAT WE HAVE COME UP WITH. WE WANT TO REACH OUT TO AS MANY OF THOSE DIFFICULT TO REACH GROUPS AS POSSIBLE AND ENCOURAGE THEM TO TAKE PART IN THE CENSUS. IT'S BENEFICIAL TO EVERYONE HERE NOT ONLY IN ROWLETT BUT DALLAS COUNTY AND HELP MAKE A DIFFERENCE THAT WAY.

>> HAS THE CENSUS BUREAU CREATED ANY CSAS? >> A LOT OF GRAPHICS IN THE

[00:10:09]

THE CENSUS BUREAU FOR USING SOME OF THOSE SCRIPTS AS WELL. >> I WILL SHOW YOU THAT IN JUST

A MINUTE. >> HAS THERE BEEN CONSIDERATION TO ENGAGE THE HIGH SCHOOLS?

>> SO ACTUALLY MS. CULPEPER. GISD IS DOING THEIR OWN THING AND SHE IS ENSURING THAT IS

HAPPENING. >> THAT ALLOWS THIS COMMITTEE TO FOCUS ON NON-SCHOOL GROUPS OR POPULATIONS. SO WE IN WORKING WITH GISD THROUGH LAKISHA ON THE COMMITTEE, WE FEEL CONFIDENT THAT'S COVERED. THATS GIVES US THE OPPORTUNITY

TO FOCUS ON OTHER AREAS. >> WHAT DOOR TO DOOR EFFORTS WILL HAPPEN IN ROWLETT?

>> WE AS A COMMITTEE CAN ENGAGE IN DOOR TO DOOR ACTIVITIES. DOESN'T MEAN WE HAVE THAT ON OUR MENU AT THIS POINT. WE ARE PARTNERING WITH DALLAS COUNTY.

THEY HAVE GONE OUT AND APPROVED THE CONTRACT TO BRING IN A PR FIRM TO BASICALLY RUN FIELD OPERATIONS. THE CITY OF ROWLETT IS PARTNERING IN THE EFFORT.

PART OF WHAT WE EXPECT FROM THE VENDOR IS TO ENGAGE AND LEAD AND DOOR TO DOOR CAMPAIGNS.

SO WE ARE MEETING WITH THAT AGENCY ON THE 29TH OF THE MONTH TO PUT THAT PLAN TOGETHER.

I BELIEVE IT WAS JANUARY 7TH. WHEN THAT CONTRACT WAS APPROVED. THEY ARE REACHING OUT AND COMMUNICATING WITH ALL OF THE CITIES THAT HAVE ELECTED TO PARTICIPATE, WE'RE ONE OF THOSE,

OUR MEETING IS SCHEDULED FOR THE 29TH. >> I WOULD IMAGINE WE WOULD TRY TO STEER THEM TOWARDS THE HARDEST TO COUNT AREAS IF WE'RE ABLE TO DO THAT.

>> THAT WOULD BE ABSOLUTELY ONE OF THE THINGS THAT WE WOULD WANT TO FOCUS ON.

JEFF MENTIONED SEVERAL OF THE GROUPS. ANOTHER OF THE LARGE POPULATIONS THAT TEND TO BE HARDER TO COUNT ARE KIDS UNDER THREE. AND WHERE THEY'RE LIVING WITH PARENTS OR NOT, THEY JUST TEND TO BE OVERLOOKED WHEN COUNTING HAPPENS.

THAT WOULD BE AN OPPORTUNITY I THINK, ALONG WITH THE GROUPS THAT JEFF MENTIONED TO GET THAT VENDOR ON BOARD TO KIND OF HELP US GET MORE OUTREACH AND ENGAGEMENT DOOR TO DOOR.

>> JUST FIND THOSE THREE YEARS OLD. >> BY THE TIME THEY'RE OLD

ENOUGH TO ANSWER THE DOOR >> OKAY. I GOT YOU.

>> THEY WOULD BE LOOKING FOR PARENTS. ALL KINDS.

>> AND IT'S WORTH POINTING OUT, THIS IS THE FIRST CENSUS THERE WILL BE AN OPTION TO RESPOND ONLINE. THAT'S GOING TO HELP IMMENSELY IN TERMS OF CAPTURING INFORMATION. WE CAN USE THE KIOSKS AT THE LIBRARY.

WE TALKED ABOUT HAVING AN EVENT AND HAVING A CENSUS DAY KICK OFF WHEN WE'RE INVITING PEOPLE TO COMPLETE THEIR CENSUS FORMS ONLINE. AT THE LIBRARY.

WHAT ARE THE DATES? >> THE DATES. SO, STARTING JANUARY 1ST, THE CENSUS BUREAU STARTED GOING OUT TO REMOTE PARTS OF ALASKA AND ESSENTIALLY STARTED COUNTING PEOPLE. MARCH FIRST I BELIEVE IT'S EARLY PART OF MARCH, THE CENSUS WEBSITE GOES ONLINE AND YOU CAN ACTUALLY START RESPONDING IN EARLY MARCH TO THE CENSUS.

YOU CAN PARTICIPATE. APRIL 1ST IS CENSUS DAY. AND THEN STARTING IN LATE APRIL, EARLY MAY, DEPENDING ON WHO HAS NOT RESPONDED, THEY'RE GOING TO SEND OUT A SERIES OF POSTCARDS AND HEY, YOU NEED TO RESPOND. BASED ON NONRESPONSES AT THAT POINT, MAY, THE MAJORITY OF MAY IS GOING TO BE DEDICATED FOR FOLLOW UP CALLS AND VISITS FROM THE CENSUS BUREAU.

SO THAT TAKES YOU KIND OF TOWARD THE END OF WAY AND THEN YOU GET INTO THE LATTER PARTS OF JUNE AND JULY FOR A LOT OF CLEAN UP. SO BETWEEN NOW AND SAY MID JULY, THERE'S GOING TO BE CERTAINLY SOCIAL MEDIA AND MEDIA CAMPAIGNS, THERE'S GOING TO BE MAIL OUTS, THERE'S GOING TO BE PHONE CALLS FROM THE CENSUS AND THERE'S GOING TO BE DOOR TO DOOR WORK FROM THE CENSUS BUREAU AND

THE VENDOR DALLAS COUNTY HAS HIRED AS WELL. >> ONE OF THE BARRIERS IS

[00:15:05]

>> YES. >> IS THERE ANY THOUGHT TO HIGHLIGHTING IN YOUR PRESENTATION THAT THOSE QUESTIONS ARE NOT THERE? BECAUSE A LOT OF PEOPLE HEAR THOSE QUESTIONS WERE THERE OR GOING TO BE THERE, BUT HAVE NOT NECESSARILY CIRCLED AROUND TO FIND OUT THAT THOSE WERE NOT ALLOWED TO THE CENSUS QUESTIONS. IT WOULD BE GOOD TO HIT THAT

TOPIC. >> I THINK ONE OF OUR GOALS OF THE PRESENTATION TO WAS TALK ABOUT HOW TO PARTICIPATE AND GET INVOLVED AND NOT GET TOO MUCH INTO THE WEEDS OF ISSUES LIKE THAT. THEY WERE THINGS THAT CAME UP WHERE WE WERE KIND OF DISCUSSING POTENTIAL OBSTACLES THAT WE'RE GOING TO RUN INTO. I THINK OUR FEAR WAS IF THE PRESENTATION BECOMES TOO BIG, PEOPLE WILL NOT LISTEN TO THE OVERARCHING MESSAGE.

WE NEED EVERYBODY TO PARTICIPATE. IF YOU DON'T WANT TO ANSWER A QUESTION, YOU DON'T HAVE TO. SO IF THERE IS A QUESTION SOMEONE DOESN'T FEEL COMFORTABLE ANSWERING OR DOESN'T FEEL THE ANSWER SUITS THEM, THEY'RE NOT REQUIRED TO ANSWER.

>> I WOULD SAY ALSO, THIS IS ONE PIECE OF AN OVERALL PICTURE. SO THIS IS INTENDED TO BE FACE-TO-FACE DELIVERY BUT IN SOME OF THE OTHER MESSAGING, WHETHER SOCIAL MEDIA POSTS OR INFORMATION ON OUR WEBSITE OR OTHER PRINTED MATERIAL. WE COULD USE THAT AS AN

OPPORTUNITY TO HIGHLIGHT THE FACT -- >> YES.

HOW TO DO IT. >> YEAH THE COMMITTEE TALKED A LOT ABOUT YOU KNOW THE FIRST KIND OF HOW WE APPROACH THE DISCUSSION WAS WE NEED TO HIGHLIGHT THE REASONS WHY YOU SHOULD TAKE IT AND THEN KIND OF HELP PEOPLE OVERCOME THE NEGATIVE ASPECTS AND ANSWER THOSE QUESTIONS UP FRONT SO THAT IT WOULD REMOVE THE FEAR FACTOR SO TO SPEAK.

>> I THINK ONE OF THE BIGGEST FEARS PEOPLE DON'T TAKE IT IS THE PRIVACY CONCERNS WITH INS AND IRS. AND LIKE JEFF MENTIONED, THERE'S A WEALTH OF INFORMATION TO USE TO SEND OUT AS WE MAKE THESE ANNOUNCEMENTS THAT HIGHLIGHT ONE OF THOSE AREAS PER ANNOUNCEMENT.

JUST GIVE PEOPLE A COMFORT LEVEL THAT IS THE CASE. THEIR INFORMATION IS GOING TO BE PROTECTED AS THEY PARTICIPATE. ARE THERE ANY ADDITIONAL QUESTIONS ABOUT THIS PARTICULAR PIECE BEFORE WE MOVE ON TO THE NEXT BIT? SO THIS IS FAR LESS MASSAGED THAN THE FACE-TO-FACE PRESENTATION. BUT THIS IS JUST AN EXAMPLE OF THE LOGOS THAT THE CENSUS BUREAU HAS LICENSED THE CITY OF ROWLETT TO USE.

WE WERE ABLE TO ACQUIRE A LICENSE FOR A NON-ROYALTY TEMPORARY USE OF THESE.

WE WILL BE ABLE TO USE ALL LOGOS SO THAT PEOPLE CONNECT THE MESSAGE WITH THE CENSUS.

THEY'RE GOING TO SEE THESE AND OTHER COMMUNICATIONS, CAMPAIGNS, WHETHER IT BE US OR THE CENSUS BUREAU ITSELF. SO THE MORE WE CAN GET THIS OUT THERE, THE MORE WE CAN CONNECT AND MAYOR, I BELIEVE YOU USED SOMETHING SIMILAR TO THIS IN STATE OF THE CITY ADDRESS WHEN YOU ADDRESSED THE CENSUS, THE MORE PEOPLE WILL CONNECT THE TWO, THE HIGHER LEVEL OF SUCCESS WE'LL HAVE IN ENCOURAGING MORE PARTICIPATION THROUGHOUT THE CITY.

AND SO WE ARE PLANNING TO USE THESE AS WE MOVE FORWARD WITH THE MESSAGING THAT WE PRINT AND USE ON SOCIAL MEDIA AND WEBSITE AND OTHER THINGS. AND THEN I ALSO WANTED TO JUST KIND OF ENCAPSULATE THE DALLAS COUNTY EFFORT. THIS GOES BACK TO JUNE OF, THAT SHOULD BE 2019. MY APOLOGIES ON THE TYPO. THE CITY OF ROWLETT COMMITTED TO PARTICIPATE IN AUGUST OF 2019. WHAT DOES THAT PARTICIPATION LOOK LIKE? IT ALLOWS US ACCESS TO THE VENDOR THEY SELECTED AS ALPHA BUSINESS IMAGES OUT OF DALLAS.

THAT CONTRACT WAS AWARDED A FEW DAYS AGO. JANUARY 7TH.

SO LIKE I MENTIONED BEFORE, WE'RE GOING TO MEET WITH THEM NEXT WEEK AND WE'RE GOING TO DO ALL OF THESE THINGS AT THAT MEETING. WE'RE GOING TO SCHEDULE A MEETING WITH THE FULL COMPLETE COUNT COMMITTEE THAT WILL TAKE PLACE AT OUR FEBRUARY MEETING TO COME IN AND GIVE US A PICTURE OF WHAT THEY'RE ABLE TO DO AND WE CAN GIVE THEM A PICTURE OF WHAT

[00:20:05]

THEY'RE GOING TO SCHEDULE THE FIELD WORK AND THEY'RE GOING TO IN THE FUTURE, PROVIDE US WITH THE CENSUS DATA THEY HAVE ACCESS TO. THEY WILL BE PROBABLY POST CLOSURE OF THE CENSUS. WE WILL GET THAT DATA BACK TO USE IT FOR THE 10-YEAR PERIOD GOING FORWARD IN WHATEVER AALYSIS WE CHOOSE TO USE IT IN. SO THOSE ARE THE UPCOMING ACTIVITIES AND OTHER PIECES THAT WE HAVE BEEN TALKING ABOUT AS A COMMITTEE.

THE PURPOSE OF THE DISCUSSION TONIGHT WAS TO PRIMARILY BRING YOU THE FACE-TO-FACE PRESENTATION, AND SOME OF THE OTHER INFORMATION THAT WE TALKED ABOUT AND GET YOUR FEEDBACK SO THAT THE COMMITTEE KNOWS WHETHER IT'S ON THE RIGHT DIRECTION OR ARE THERE ANY THINGS THAT NEED TO BE TWEAKED OR ANYTHING LIKE THAT BEFORE WE GO OUT AND START HAVING THESE CONVERSATIONS WITH

VARIOUS GROUPS. >> I DON'T HAVE ANYTHING. >> NOPE.

WE LOOK FORWARD TO COMING BACK PERIODICALLY AND GIVING YOU UPDATES AND CERTAINLY EVERYONE WILL BE HEARING MORE ABOUT THE CENSUS AS WE ENTER EARLY MARCH. WE THANK YOU FOR YOUR TIME.

>> JUST LET US KNOW WHAT TO DO. MY FEBRUARY SPOT MIGHT BE ON THE CENSUS.

IT'S IN THE MAYOR'S STATE OF THE CITY. IF THERE'S ANYTHING WE NEED TO BE DOING, YOU KNOW, CITY COUNCIL WISE OR JUST LET US KNOW. WE WILL JUMP IN THERE AND HELP.

>> WE ABSOLUTELY WILL. >> WE ARE VERY APPRECIATIVE OF THAT BEING HIGHLIGHTED IN THE

STATE OF THE CITY. >> THAT WAS SOMEBODY'S IDEA. >> YEAH.

OKAY. THANK YOU ALL. >> THANK YOU.

WE PROBABLY SHOULD MENTION THAT. THANK YOU. THANK YOU THE COMPLETE COUNT COMMITTEE. WE WEAR MANY HATS AND APPRECIATE THIS ONE.

[3B. Discuss recommendations for the design and placement of traffic control devices for improved visibility on Dalrock Road between Briarcrest Drive and Yacht Club Drive. (15 minutes)]

YACHT CLUB DRIVE. WELCOME. >> WELCOME.

THANKS FOR HAVING US. YOU HAVE BEEN BUSY >> YES.

VERY BUSY. >> YES, YOU STAY BUSY. SO THANKS FOR HAVING US TONIGHT.

I'M GARY, INTERIM DIRECTOR OF PUBLIC WORKS. WE'RE HERE TO DISCUSS TWO CURVES ON DALROCK, NORTH DALROCK BETWEEN LIBERTY AND PRINCETON. WE PRESENTED SOME RECOMMENDATIONS TO COUNCIL IN APRIL 2019. THEY WERE PRETTY EXTENSIVE AND INCLUDED REALIGNMENT OF THE ROAD, POSSIBLE MOVING OF THE UTILITIES.

WE RECEIVE DIRECTION TO SCALE IT BACK AND COME BACK WITH SOME NEW RECOMMENDATIONS.

>> MORE USER FRIENDLY. >> MORE USER FRIENDLY. >> BEFORE YOU GET STARTED, HAS THERE BEEN A LOT OF CALLS ABOUT COMPLAINTS WITH THE ROAD BEING CLOSED DOWN?

>> THEY HAVEN'T HAD? >> THEY GO THROUGH THE SUBDIVISION.

SO THAT'S CLOSE TO THEM. DETOUR DOES NOT DIRECTLY GO THROUGH THE SUBDIVISION.

NO. WE ARE WORKING WITH THE PD TO HELP MANAGE THAT.

>> I HAVE SEEN THOSE. I HAVE SEEN THOSE TO FACEBOOK. >> I HAVEN'T REALLY SEEN MUCH.

I WAS JUST CURIOUS. >> SO THEY HAVE BEEN WRITING TICKETS.

>> OH, YEAH. RIGHT THERE WHERE THE CULVERT HERE THAT PEOPLE ARE GOING THROUGH THE SIGNS AND TURNING AROUND HIS YARD. THAT'S BEEN COUPLE WEEKS AGO.

PEOPLE DIDN'T READ THE SIGN BEFORE THEY WENT. >> SO, WE'RE GOING TO TALK ABOUT SOME OF THE SAFETY FEATURES. THIS IS A LITTLE DIAGRAM SO YOU KNOW WHAT WE'RE TALKING ABOUT.

THE ITEM ON THE LEFT. THIS IS A DELINEATOR. 10 HITS FROM A VEHICLE AT 55 MILES AN HOUR. [LAUGHTER] THE NEXT ONE UP IS 75 HITS AT 55 MILES AN HOUR.

[00:25:07]

THIS IS THE LATEST PAVEMENT MARKERS, THEY WILL BE SPACED 40 FEET APART.

THEY'RE FOUR INCHES BY FOUR INCHES. THEY ARE DOWN THE MIDDLE OF THE ROAD. THIS IS A DIRECTIONAL ARROW AND WILL BE HIGH INTENSITY PRISMATIC

AND WILL LIGHT UP. >> IT LOOKS LIKE IT. IT'S LIT UP WITH HIGH INTENSITY, VERY REFLECTIVE RATING. THIS IS THE CURRENT CONDITIONS OF THE 45 DEGREE CURVE.

THE CLOSEST ONE TO PRINCETON. CURRENT CONDITIONS ARE NEW PAVEMENT AND THE FRICTION COEFFICIENCY IS AT ITS HIGHEST IN THE FIRST TWO YEARS. THIS ROAD IS IN ITS FIRST TWO YEARS. YOU SEE THE ADVANCED CURVE WARNING SIGN WITH THE RECOMMENDED SPEED LIMIT. SO THERE'S A DEVICE CALLED A BALL BANKING INDICATOR.

YOU PUT IN OUR VEHICLE AND DRIVE AROUND THE CURVE AND TELLS YOU WHAT THE RECOMMENDED SPEED SHOULD BE. IT'S AN ELECTRONIC DRIVE. THAT'S HOW WE DETERMINED THE RECOMMENDED SPEED ON THE CURVE. THE CHEVRONS, THEY CURRENTLY EXIST.

THE CENTER LINE STRIPING. THIS IS MORE REFLECTIVE THAN PAINT.

THIS HAS GLASS BEADS. >> THAT'S THE CURRENT CONDITION. >> OKAY.

SO WHAT WE'RE RECOMMENDING, I KNOW IT'S A BUSY SLIDE. YOU CAN SEE WE'RE ADDING TWO ADDITIONAL DIRECTIONAL SIGNS. YOU WILL SEE THIS ONE GOING NORTH AND YOU WILL SEE THIS COMING SOUTH. THE LITTLE YELLOW DOTS WITH THE RAISED PAVEMENT MARKERS AND 12

OF REFLECTIVE FLEXIBLE DELINEATORS. >> WHAT DOES IT TAKE IN 10 HITS?

>> AFTER 10 HITS ALL THE BLACK FROM THE CAR TAKES THE REFLECTIVITY OFF.

LOOKS BLACK AND WHITE. NOT AS THICK. HOPEFULLY WON'T HAVE ANY HITS.

THEY ARE TWO FEET OFF THE ROAD. IF YOU HAVE AN INCIDENT WHERE YOU NEED TO PULL OFF THE SHOULDER, YOU CAN GO BETWEEN THEM BECAUSE THEY'RE 60 FEET APART.

IF YOU'RE IN THE AREA WHERE THEY ARE DELINEATED, YOU HAVE TWO FEET AND DODGE AROUND IT.

YOU'RE NOT GOING TO PULL OFF THE ROAD. THEY ARE FLEXIBLE.

THEY SOUND REAL LOUD WHEN YOU HIT THEM. THEY'RE NOT SUPPOSED TO DO

DAMAGE TO YOUR VEHICLE. [LAUGHTER] >> SEPARATES OFF.

>> IS THAT ON CENTRAL TO SEPARATE? >> THAT'S EXACTLY.

THE THICKER ONES THAT TAKE THE HIGHER HITS. >> THEY'RE HITTING THOSE AT 55.

>> BEFORE WE MOVE ON, DO YOU HAVE ANY QUESTIONS? >> YES , I DO.

SO THE DIRECTIONAL ARROW SIGNS, THEY MAKE THOSE WHERE THEY HAVE SOLAR LIGHTING AND I DON'T KNOW

IF THAT'S A CONSIDERATION TO MAKE THEM POP MORE. >> DEFINITELY IS A CONSIDERING.

THIS, WHEN YOU TALK ABOUT SAFETY, LET ME BACK UP A LITTLE BIT.

THE CURRENT CONDITIONS MEET FEDERAL REQUIREMENTS. THIS IS THE FIRST STAGE AND THAT WOULD BE THE NEXT PHASE. YOU CAN ESCALATE THERE. WE TALKED ABOUT STRIPS LAST NIGHT. THAT WOULD BE A HIGHER STAGE. BECAUSE OF THE QUALITY OF LIFE ISSUE, WE LIVE BY THEM AND WE HEAR THAT ALL DAY LONG. THAT WOULD BE AN ELEVATED STAGE.

>> REMIND ME, WAS IT THE DROP OFF WE COULDN'T DO A GUARD RAIL? >> THAT WAS ON THE 90 DEGREE CURVE. ANY OTHER QUESTIONS ON THE 45 DEGREE CURVE?

>> SO WHAT WOULD BE THE TIMING OF THIS ONE? >> THIS IS EASILY ATTAINABLE IN THE DALLAS FORT WORTH AREA. WE COULD DO IT IN A WEEK. WE HAVE DELINEATOR MARKERS AND USE THEM ALL OVER THE CITY. WE MAKE THE SIGNS IN HOUSE. COULD BE DONE IN A WEEK OR TWO.

THIS IS THE 90 DEGREE CURVE. IT'S IN THE CURRENT CONDITION. THERE'S THE EARLY WARNING SIGN.

THE RECOMMENDED SPECIALIST. CAN BARELY SEE THE DELINEATORS ALREADY EXIST.

THE DIRECTIONAL ARROW IS IN PLACE. THE ONLY THING MISSING IS THE PAVEMENT MARKING. SO RECOMMENDATION ON THIS ROAD IS TO ADD THE RAISED PAVEMENT

MARKER STARTING AT THIS POINT. ALL THE WAY AROUND THE CURVE. >> I MEAN I WOULD AT LEAST SAY

[00:30:06]

FOR THE CURVE, I WOULD DO THE FLASHING. >> I KIND OF AGREE.

I MEAN -- >> YEAH. AT LEAST --

>> PAVEMENT MARKERS WILL GET THE PEOPLE TEXTING TO STOP CHANGING LANES.

THEY ARE LOUD AND SO WILL THE DELINEATORS WHEN YOU GET THOSE. BUT DEFINITELY LOOK AT THE

RECOMMENDATION FOR THE SOLAR PANEL. >> IS THIS WHERE WE PUT ONE OF

THE SPEED LIMIT SIGNS YOU'RE GOING SO MANY MILES AN HOUR? >> COULD WE?

>> IS THERE WHERE WE MIGHT PUT ONE? DEFINITELY TO GET THEIR

ATTENTION. >> WE ARE A MONTH IN TO THE EXPERIMENT.

BUT THE TOLLER, WE HAVEN'T GOTTEN THE DATA. WE ARE LOOKING AT THE RAW DATA

AND WILL PRESENT TO YOU SOON. THEY ARE EFFECTIVE. >> I WAS THINKING THIS CURVE, THE BIGGEST PROBLEM IS WITH THE CURVE WHEN PEOPLE AREN'T PAYING ATTENTION.

IF THEY SAW A FLASHING SPEED LIMIT SIGN, IT MIGHT PUT ON THE BREAKS QUICKLY.

>> I AGREE WITH THE MAYOR. I WOULD RATHER INTO THAT THAN HAVE FLASHING LIGHTS.

IN THE OF REFLECTORS. >> YEAH. AS WE MENTIONED EARLIER, IT'S

SCALABLE. WE CAN PUT THE SPEED SIGNS UP. >> IT WOULD ONLY TAKE TWO LIGHTS. ONE ON EACH SIDE BEFORE THE CURVE.

>> THERE'S A LONG STRAIGHT AWAY BEFORE YOU GET TO THE CURVE. >> TRY IT.

>> SO IS THIS WHERE THE DROP OFF CAUSED THE ISSUE? >> WHICH MADE IT UNFEASIBLE.

>> DROPS OFF, STEVE. AND DROPS OFF A LITTLE HERE. MOSTLY THE DRIVEWAYS IN THE CURVE WHERE IF THEY PUT SAFETY IN, IT WOULD CREATE A BIGGER HAZARD.

>> BECAUSE OF THE DRIVEWAY. GOT YOU. >> IT WOULD BE TWO CRASH POINTS.

>> ALSO CAN YOU CHECK THE STREET LIGHTS. THE LAST TIME I DROVE THAT, IT WASN'T ON. THE IT WAS PITCH BLACK RIGHT THERE.

>> THERE'S A NICE WEBSITE WHERE I CAN CLICK ON THE LOCATION AND PUT LIGHT OUT AND THEY CAN SEND ME THE E-MAIL IF I WANT FOLLOW. IT'S A GREAT RESOURCE. THAT'S ALL WE HAVE.

LOOKING FOR DIRECTION. >> I UNDERSTAND THE PREVIOUS CURVE YOU RECOMMENDED THREE THINGS. WITH THIS CURVE, YOU WERE JUST RECOMMENDING THE --

>> THE RAISED PAVEMENT MARKERS. >> THAT'S ALL YOU RECOMMEND FOR THIS.

THIS IS A VERY PROBLEMATIC CURVE. >> THIS CURVE IS GOING TO HAVE THE SAME FEATURES AS THE OTHER CURB. THEY WILL BE IDENTICAL AS FAR AS SAFETY FEATURES AND AS BRIAN MENTIONED, GREAT IDEA TO PUT THIS RADAR SPEED LIMIT SIGNS UP.

>> IT ALREADY HAS THE DELINEATORS. >> I REALLY THINK WE SHOULD DO

THAT. >> THE SPEED SIGNS. >> IT'S ONLY GOING TO TAKE TWO

PROBABLY. >> ONE GOING EACH WAY. >> ALL RIGHT.

DEFINITELY GET THEM UP WITH Y'ALL'S APPROVAL AND MOVE FORWARD AS SOON AS POSSIBLE TO

GET EVERYTHING WORKING. >> JUST TO MAKE SURE, YOU'RE TALKING ABOUT THE SPEED LIMIT

SIGN AT EACH CURVE. >> ONE GOING ONE WAY AND ONE THE OTHER.

I DON'T KNOW NORTHBOUND AND WESTBOUND. >> YOU CAN PUT ONE HERE THAT DIRECTION AND ONE HERE COMING THAT DIRECTION. YOU WILL HAVE ENOUGH STRAIGHT AWAY ON BOTH OF THOSE TO MAKE THAT WORK. SO, IT SHOULD SAY 20.

>> 20. WE CAN DO THAT. VERY EFFECTIVE AND LOW-COST

SOLUTION. >> WE'RE TRAFFIC ENGINEERS OVER HERE.

>> WE KNOW WHAT WE'RE TALKING ABOUT. >> YEAH.

ORDER TWO FOR DOWNTOWN FOR SPECIAL EVENTS. >> YES.

ALL RIGHT. THANK YOU BRIAN. YES, MA'AM.

WE HAVE OUR DIRECTION. THANK YOU MUCH. >> ANY QUESTIONS? THAT'S IT. AWESOME. THANK Y'ALL.

>> THANKS GUYS. ALL RIGHT. ITEM 3 C, DISCUSS CONSTRUCTION

[3C. Discuss a Construction Manager At-risk delivery method for the construction of Fire Station #2. (20 minutes)]

[00:35:03]

>> MAYOR, COUNCIL. I HAVE GOT SOME SUPPORTING REFLECTION.

JERRY, OUR PROJECT MANAGER AND HIS ASSOCIATY RANDY GERTZ. THIS IS BRAD ISABEL.

OUR ARCHITECTURAL DESIGN FIRM. WE'RE HERE TO ANSWER QUESTIONS HOPEFULLY I CAN'T ANSWER.

GIVE Y'ALL A LITTLE TEASER OF A DRAWING WHERE WE'RE AT RIGHT NOW.

WHAT THE FRONT OF THE BUILDING MAY LOOK LIKE. OUR PROJECT GOES TO GET THE BEST QUALITY WITH THE BEST FUNCTION, BEST CONSTRUCTION, BEST VALUE FOR THE CITY.

SHORTEST TIME FRAME TO COMPLETION. FIRST I WANT TO TALK ABOUT WHAT THE PROJECT MANAGER'S RESPONSIBILITIES ARE VERSUS WHAT THE CONSTRUCTION MANAGER AT RISK IS. PROJECT MANAGERS LEAD THE TEAM. AND PROVIDE THE BEST, KEEP EVERYTHING IN LINE FOR THE BEST INTEREST OF OUR CITIZENS AND THE CITY.

I'M OBVIOUSLY NOT A PROJECT MANAGER OR AN EXPERT IN CONSTRUCTION.

SO WE HAVE TO HAVE SOMEBODY THAT KNOWS ALL THE CONSTRUCTION DOCUMENTS AND THINGS.

HE ACTS LIKE HE'S THE LEADER, THE CITY EFFORT, CAN TALK ABOUT HIS QUALIFICATIONS AND

SELECTIONS TO MAKE SURE WE'RE DOING THE RIGHT THING >> REVIEWS APPLICATION AND ALL PAYMENT REQUESTS, CHANGE ORDERS. THE CITY IS REPRESENTED. HE'S REALLY REPRESENTING US.

MONITORS COMPLIANCE WITH THE LOCAL GOVERNMENT CODE, HUB VENDORS AND PURCHASING CO-OPS AND REPRESENTS THE FIRE DEPARTMENT. WHEN WE HAVE OUR COMMITTEE MEETINGS, HERE'S THERE TO TRY TO UNDERSTAND WHAT OUR TEAM IS EXPECTING FOR THE FACILITY FOR FUTURE USE. MAKING SURE THESE ARE INCORPORATED.

WE HAVE A PROFESSIONAL SERVICES AGREEMENT. COST OF WORK PREVENTING CONFLICT OF INTEREST, OVER SEES PROJECT FROM START TO FINISH. NOW THE CONSTRUCTION MANAGER AT RISK PART IS A LITTLE DIFFERENT. THERE'S A TWO-STEP PROCESS. AND IT'S BEEN IN LOCAL GOVERNMENT CODE 30 YEARS OF THIS PROCESS SOMEWHERE ALONG THOSE LINES.

STEP ONE, ISSUE RFQ FOR PUBLIC NOTICE. GRADE THE RESPONDING FIRMS PER THE CRITERIA DEVELOPED. DEVELOP A SHORT LIST OF FIRMS TO INTERVIEW.

INTERVIEW THE SHORT LIST AND GRADE THE INTERVIEWS. STEP TWO ONCE THE SHORT LIST IS ESTABLISHED. ISSUE THE RFP, SELECT THE FIRMS TO PROVIDE THE RFP.

NEGOTIATE THE TERMS AND, SORRY, I GOT THOSE. I SHOULD HAVE HAD THOSE TOGETHER AND PRESENT TO COUNCIL FOR APPROVAL. BENEFIT, WE ENGAGED A CONTRACTOR EARLY AS A TEAM MEMBER. THIS IS CRITICAL BECAUSE AS YOU GO ON THROUGH THE PROJECT, THEY CAN PROVIDE US VALUABLE INSIGHT TO WHAT CONSTRUCTION COSTS ARE TODAY VERSUS BIDDING IT OUT AND COMING BACK AND HAVING THE VALUE IN THE NEXT SLIDE. VALUE ENGINEERING CAUSES LONG DELAYS. THAT'S WHAT WE'RE TRYING TO KEEP AWAY FROM.

BUT THEY CAN HELP US ALONG THE WAY AS WE DEVELOP, AS BRAD'S TEAM DEVELOPING THE DOCUMENTS AND ALL THE DRAWINGS. WE MAY DECIDE WE WANT TO DO SOMETHING ONE DAY BUT THEM AT THE TABLE, THEY CAN SAY, IF YOU DO THIS, YOU WILL GET THE SAME PRODUCT AT A REDUCED COST.

THAT'S A BIG HELP HERE. >> ONE POINT I WOULD LIKE TO MAKE IS THE COST OF HAVING THAT CONTRACTOR INVOLVED IN PRECONSTRUCTION SERVICES, WE WOULD CONTRACT THEM FOR THAT BUT THE NORMAL PROCEDURE IS IF THE PROJECT GOES FORWARD, YOU KNOW, THEN WHATEVER HE'S PAID IS CREDITED AND SO HE'S NOT REALLY GETTING PAID FOR IT. SO, IF YOU ASSUME THAT HE WOULD COME ON AS THE PRECONSTRUCTION AND HE WOULD GET THE CONTRACT IN THE END, THERE'S REALLY NO CHARGE FOR THE SERVICES BUT THE WAY THE DFW MARKET IS NOW AWAYS AND JUST ENVIRONMENT IN CONSTRUCTION OVERALL, TRYING TO PULL NUMBERS AND COSTS FROM ANY DATA SOURCES IS REALLY DANGEROUS BECAUSE THEY ARE VERY DYNAMIC. THEY ARE TOTALLY CHANGING SOMETIMES WEEKLY.

SO THAT'S PART OF OUR CONCERN HERE IS TO KNOW BEFORE WE EVER MOVE A SHOVEL OF DIRT WHEN THIS THING IS GOING TO COST. GIVE US AN OPPORTUNITY TO SAY, OKAY, NOW WE KNOW THIS.

WE NEED TO FIX SOMETHING HERE OR THERE TO GET BACK OR IF WE REALLY GET TO WHERE WE WANT TO GO, WE'RE GOING TO END UP UNDER BUDGET. AND HAVE MONEY WE'RE NOT GOING

[00:40:01]

>> ALL THE CONTRACT IS BASED ON THE GUARANTEED MAXIMUM PRICE PROVIDED BEFORE WE START THE PROJECT AND BRING TO COUNCIL AND SHIFTS THE RISK OVER TO THE CONTRACTOR.

SO LET'S SAY WE HAD A DISASTER IN SHEET ROCK AND PLYWOOD DOUBLED OR TRIPLED IN PRICE.

WE WOULD STILL HAVE A GUARANTEED MAXIMUM PRICE. WE WOULDN'T HAVE TO PAY THE

UPCHARGE. >> THE RISK PART, THE ONLY WAY THAT IF WE DO OUR JOB RIGHT, WHICH WE WILL BECAUSE THAT'S WHAT YOU PAY US FOR. IS THAT THE ONLY TIME YOU'RE GOING TO SEE AN INCREASED COST IS IF WE AS A TEAM COME BACK AND SAY, WE WANT YOU TO DO THIS ADDITIONAL WORK. SO THAT ALSO WORKS IN REVERSE. IF WE COME BACK AND SAY, WE WANT TO TAKE THIS OUT OF SCOPE, THEN THAT COMES OFF. SO, THAT'S REALLY WHAT WE'RE LOOKING TO AND THAT'S WHAT ATTRACTED US TO THIS METHOD WAS THE KNOWING WHAT THE COST WAS IN ADVANCE, AND TO BE ABLE TO MANAGE THE RISK FOR THE CITY IN A MORE EFFECTIVE MANNER.

>> WELL, THAT LEADS ME TO SAY COME BACK AND A LOT OF TIMES YOU COME BACK AND THE VALUE ENGINEER PIECE IS WHAT HAPPENS, YOU GO THROUGH THIS. THE VALUE OF SOMETHING GOES UP AND YOU HAVE TO CHANGE THE VALUE. IS IT PROTECTED AGAINST THE

VALUE PIECE OF IT? >> IN THE TRADITIONAL METHOD, AS JERRY MENTIONED, WE'RE ASSUMING WHAT THE COSTS OF CONSTRUCTION WILL BE AND WE'RE FINALIZING THESE PLANS AND SPECIFICATIONS, THEN THEY GO OUT TO BID AND THEY ARE BIDDING CURRENT MARKET PRICES.

THEY SAY SHEET ROCK IS MORE THAN WE EXPECTED AND CONCRETE SPIKED ON US.

YES, THEN WE HAVE TO TAKE SOMETHING OUT OF THE PROJECT TO COVER THE COST OF MATERIALS.

THAT'S ADDITIONAL DRAWING WHICH IS ADDITIONAL COST TO UPDATE THE DOCUMENTS AND DELAYS BECAUSE WE HAVE TO MAKE THOSE CHANGES AND DECISIONS AND GIVE IT BACK AND SAY RE-PRICE IT.

JO THERE'S YOU KNOW, THE DIFFERENT LEVELS OF THE JOB THAT WE CALL SCHEMATIC DESIGN.

DESIGN DEVELOPMENT. CONTRACT DOCUMENTS. SO THERE'S, THIS JOB IS BEING PRICED THROUGH, FOUR, FIVE TIMES BEFORE IT EVER GETS TO THE END. THAT'S PART OF THE TEAM MEMBER.

WE'RE PUTTING OUR PLANS TOGETHER FROM AN ARCHITECTURAL AND ENGINEERING SIDE OF THINGS.

WE MAKE DECISIONS TOGETHER. THEY HELP US WITH THE SPECIFICATIONS SPECIAL SAY WE STILL WENT UP. LET'S CHANGE OUR METHOD OF CONSTRUCTION.

WE CAN MAKE THE CHANGES RIGHT THEN AND THERE AS WE FINISH OUR DOCUMENTS TO THE NEXT MILE STONE. THAT CUTS OUT THE DELAYS AND WE ACTUALLY ARE TECHNICALLY VALUE

ENGINEERING THE PROJECT THE WHOLE TIME. >> SO YOU HAVE MATERIAL

SUPPLIERS THAT ARE WILLING TO SIGN OFF ON SOMETHING LIKE THIS? >> THESE CONTRACTORS WILL ACTUALLY PUT OUT THE PLANS AT THE DIFFERENT STAGES TOO. SOME CONTRACTORS IF THEY GIVE YOU A NUMBER. IT'S GOING TO BE SO SKY HIGH BECAUSE THEY'RE PLAYING CYA.

>> I WAS WONDERING HOW THAT WOULD WORK. THEY CAN DO REAL TAKE OFFS AND THEY CAN GO TO THEIR SUPPLIERS AND GET REAL PRICING, AND THEN NORMAL PROCESS IS THEY WILL OBLIGATE TO HOLD THE PRICE FOR X AMOUNT OF TIME. THEY GIVE US A GREATER ASSURANCE OF THAT. AND THE OTHER THING IS YOU KNOW THE TRADITIONAL METHOD WOULD BE IN YEARS PAST, WE ENGAGED A FIRM TO PROVIDE PRICING. AND THAT'S ALL WELL AND GOOD AND HELPS A LOT AS YOU'RE GOING ACROSS. THE GC LOOKS AT YOU AND SAYS THAT'S WHAT THEY GUY THOUGHT IT WAS GOING TO COST. THAT'S NOT REAL.

THE PERCEPTION. SO THE CMAR, THEY'RE OBLIGATING THEMSELVES AND THEY HAVE SEEN IT ALL THE WAY THROUGH SO WHEREVER THEY START WORKING WITH SUB CONTRACTORS, THEY KNOW EXACTLY WHAT IS GOING IN THERE INSTEAD OF HAVING TO TRY TO FIGURE IT OUT ON THE FLY.

TO GET THE BID PUT TOGETHER. THAT'S ALWAYS A REAL STRESSOR. >> MOST OF THEM HAVE ESTIMATORS IN THEIR OFFICE. THEY DO THIS EVERY DAY. THEY ARE VERY FAMILIAR WITH

COSTS. >> THE PEOPLE WE WILL BE USING ACTUALLY HAVE PRE-CONSTRUCTION

DEPARTMENTS AND THAT'S ALL THEY DO. >> AND JUST TO FURTHER REITERATE. AS OUR DOCUMENTS CONTINUE TO DEVELOP, ONCE WE GET TO SAY WE'RE ALMOST 100% WITH DOCUMENTS. SAY WE'RE 90, 95%.

[00:45:02]

THERE WILL BE NO SPIKE. >> WE CAN PROBABLY DO THE GNP OBLIGATION AT YOU KNOW JUST BARELY OVER 90. AND LOCK A PRICE DOWN WHILE WE'RE FINISHING OUT THE DETAILS.

>> WHICH GOES BACK TO SCHEDULE. THEY CAN GO AHEAD AND DO SUB CONTRACTOR BUY OUTS AND BUY OUT THE SUB CONTRACTORS CONTRACTS SO WHEN OUR DOCUMENTS ARE DONE, CITY BLESSES OUR PERMIT AND

EVERYTHING LIKE >> YEAH. THEY'RE READY TO GO.

>> I JUST WONDER YOU KNOW, HOW PROTECTED IT IS. IF SOMETHING HAPPENS LIKE A

STRIKE AND YOU CAN'T GET YOUR SHEET ROCK FROM ANYWHERE. >> THERE ARE TIMES WHEN IT'S LIKE AN ACT OF GOD AND THERE'S NOTHING ANY OF US CAN DO ANYTHING ABOUT IT.

BY IN LARGE, IT PROVIDES A GREATER PROJECTION FOR THE PROJECT.

>> THERE ARE SOME CONTINGENCIES BUILT? >> YES.

WE WILL CARRY SOME IN THE CONSTRUCTION COST. I MEAN YOU HAVE TO.

YOU DON'T GO IN DOLLAR FOR DOLLAR. >> I WONDERED IF THIS WAS A

AND FAST RULE? >> OKAY. >> WE'RE HOPING TO WORK IT WHERE

THERE'S STILL MONEY IN THE POT. THAT'S WHAT WE'RE WORKING FOR. >> THAT'S BEEN MY EXPERIENCE IN

PREVIOUS. >> WE SPENT A LOT OF TIME TALKING TO MCKINNEY AND SEVERAL OTHER MUNICIPALITIES DOING THIS AND PEOPLE THAT WORK THERE. REALLY HEARD WHAT THEY HAVE TO SAY. WE HAVEN'T HEARD ANYTHING NEGATIVE

>> IN MOST CASES, WE END UP PUTTING, DESIGN ELEMENTS OR SAY AND OF OUR WISH LIST, WE PUT IT BACK INTO THE PROJECT BECAUSE WE ARE REALIZE WE'RE SAVING THE MONEY AND DO HAVE SOME THINGS WE CAN PUT BACK IN. BECAUSE THIS PROJECT IS VERY UNIQUE.

WE'RE NOT ONLY BUILDING A FIRE STATION. I SEE WE HAVE THREE PROJECTS.

WE'RE BUILDING AN EOC, AN ICC 500 RATED STORM SHELTER AND HAPPEN TO BE WRAPPING IT ALL UP IN A FIRE STATION. SO THE COMPLEXITY OF THIS PROJECT IS I MEAN IT'S A LITTLE

MORE, IT'S A LITTLE DIFFERENT THAN -- >> THREE IN ONE.

THAT GOES TO THE CONSTRUCTABILITY. THE DETAILS AND THE SEQUENCING IS ONE THING THE CMAR BRINGS TO THE TABLE. HELPS US REFINE OUR DOCUMENTS.

SAVE MONEY AND TIME. THAT'S WHAT I WAS GOING TO ASK. ARE THERE CMRS THAT SPECIAL IN FIRE STATIONS? THAT'S WHAT THE RFQ READS. IT'S REALLY TIGHT, I FEEL LIKE, OF COURSE I WROTE IT. BUT I FEEL LIKE IT'S REALLY TIGHT.

THAT YOU KNOW, SHOW US YOUR EXPERIENCE. SHOW US YOUR REFERENCES.

SHOW US WHAT YOU HAVE DONE IN THE LAST 10 YEARS SUCCESSFULLY AND GIVE US TELEPHONE NUMBERS AND NAMES OF PEOPLE TO CALL, AND WE WANT TO CALL THEM AND GO SEE WHAT YOU DID.

WE WANT TO HEAR ABOUT THE EXPERIENCE. IT'S A HUGE OBLIGATION.

>> I WILL REPHRASE THAT. THERE'S A LOT OF CMAR COMPANIES THAT HAVE A FIRE SAFETY OR PUBLIC DIVISION OR MARKET LEADER. I DON'T KNOW THAT THERE IS ONE

THAT'S ALL THEY DO. >> MOST OF THESE LARGER CONTRACTORS HAVE SECTORS.

AND OF THEM DO. SOME HAVE EDUCATION AND SOME WORSHIP AND HEALTHCARE.

THERE IS A GROUP OF PEOPLE THAT DO MUNICIPAL FIRE STATIONS. >> YOU JUST SAID SCHOOL DISTRICTS, WHEN YOU STARTED TO TALK ABOUT THIS, I WONDERED IF THE GISD USED THE CMAR?

>> I DON'T KNOW. I COULD FIND OUT. I BET THEY DID.

>> THEY HAVE HUGE COST OVERRUNS. >> I CAN'T GIVE YOU THAT. I CAN'T SPEAK FOR THAT PARTICULAR PROJECT. KIND OF STEALING YOUR PRESENTATION.

>> WE'RE PRETTY MUCH COVERED EVERYTHING ON THIS SLIDE TOO. WE TALKED ABOUT THAT.

ON THAT SLIDE, THE MARKET PRICING IS ONE OF MOST IMPORTANT THINGS.

IS TO KNOW WHAT THE MARKET IS. >> WHEN YOU WRITE THESE CONTRACTS WITH CMAR, IS IT, DOES

IT HAVE INCENTIVES IF YOU COME FROM UNDER BUDGET? >> THERE ARE INCENTIVES AND

SHARINGS OF SAVINGS AND THINGS LIKE THAT. >> THEY ARE INCENTIVIZED BUT STILL BEING ABLE TO KEEP THE VALUE. VALUE ENGINEER SUGGEST A FOUR

[00:50:06]

ARE YOU REALLY SAVING MONEY? HAS TO BE LOOKED AT CLOSELY. >> IS THERE A SIZE OR PROJECT

WHERE IT MAKES SENSE TO USE CMARS? >> IN MY OPINION, IT'S ANYTHING

OVER PROBABLY ABOUT 2.5. >> I WAS GOING TO SAY $2 MILLION.

IT MAKES SENSE TO DO IT. >> BECAUSE WE DO INTERIOR FINISH OUTS ALL THE TIME FOR YOU KNOW,

AND WE WOULD NEVER CONSIDER THAT DOING ON INTERIOR. >> ESPECIALLY GIVING THE INTENSITY OF THIS SPECIFIC PROJECT AND WHAT IS GOING INTO IT.

THAT'S THAT MUCH MORE IMPORTANT. >> WHEN YOU'RE COMING OUT OF THE GROUND WITH A BUILDING, IT'S LIKE A THOUSAND PIECE PUZZLE. THERE'S A LOT OF THINGS THAT HAVE TO HAPPEN EXACTLY THE RIGHT SEQUENCE BY THE RIGHT GROUP. IT'S A LOT DIFFERENT THAN WHEN WE DID THE YOU KNOW THE

GOVERNMENT SERVICES BUILDING. >> SO WHAT IS THE DOWN SIDE OF USING A CMAR? THERE'S GOING TO BE SOME DOWN SIDE OR YOU WOULD USE IT ON EVERY SINGLE PROJECT?

>> THERE'S NOT REALLY THE INCENTIVE ON THE CHEAPER PROJECTS.

BECAUSE THEY CAN GET THAT ALL DAY LONG. FOR THE LARGER PROJECTS, IT'S YOU KNOW, THEY WANT THE LARGER PROJECTS BECAUSE IT'S EASIER FOR THEM TO MANAGE.

YOU KNOW I HAVE FRIENDS THAT DO GROUND UP CONSTRUCTION, AND THEY HAVE LIKE THREE PROJECTS A YEAR GOING ON. THEN I HAVE FRIENDS THAT DO INTERIOR CONSTRUCTION AND THEY ARE CHURNING LIKE FIVE AND SIX A MONTH. SO, IT'S THE STAFFING AND THE SUPPORT AND ALL OF THAT THAT MAKES THIS JOB ATTRACTIVE TO A CMAR.

>> MAYOR, I WOULD THINK TOO, AS WE KIND OF LOOKED AT THIS. YOU WOULDN'T WANT TO DO THIS ON A STREET PROJECT. IT'S LINEAR. WITH THE EXCEPTION OF CHANGE ORDERS. FOR THE MOST PART, IT'S STRAIGHTFORWARD.

IN A BUILDING LIKE THIS, THIS IS WHERE YOU START TO SEE THIS PARTICULAR METHODOLOGY REALLY

BENEFIT THE CITY. >> ON THE STREET PROJECT, IT'S MORE UNIT COST KIND OF DRIVEN JOB. SO MUCH A SQUARE FOOT. SO MUCH THIS.

>> IT'S NOT AN INSULT. [LAUGHTER] >> WE CAN TALK AFTER THE MEETING. SO, YOU KNOW. THAT'S REALLY ABSOLUTELY

CORRECT. >> SOME OF THE BENEFITS, THEY HAVE BETTER QUALITY SUB CONTRACTORS BECAUSE THEY WORK WITH THESE PEOPLE ALL THE TIME. THEY'RE NOT JUST GOING OUT FOR A

LOW BID. >> YEAH. AND THAT'S IMPORTANT.

BECAUSE THEY HAVE CMAR IS GOING TO HAVE A REALLY GOOD GROUP OF SUB CONTRACTORS THEY THEY'RE LOYAL WITH AND KNOW THE QUALITY OF THEIR WORK AND NEGOTIATE THEIR PRICES.

WHEREAS YOU'RE GOING FOR LOW BID, YOU'RE TRYING TO GET AS LOW AS YOU CAN AND MAY NOT HAVE WORKED WITH THAT SUB CONTRACTOR EVER BEFORE AND YOU ARE DEALT WITH WHAT YOU HAVE.

>> A LOT OF THESE GUYS HAVE WORKED WITH THESE CONTRACTORS FOR 10, 15 YEARS.

>> LONG-TERM RELATIONSHIPS. THE RELATIONSHIP IS THERE AND PEOPLE ARE WILLING TO GO A LITTLE EXTRA BECAUSE YOU KNOW, IT'S A VALUE CUSTOMER TO THEM. WE GET THE BENEFIT OF THIS.

>> THAT'S A PIECE OUT OF THERE. THE BUSINESSES AND STUFF. >> WHAT IS THE TIMELINE FOR FRQ,

ASSUMING WE SAY YES MOVE FORWARD. >> WE HAVE AN RFQ READY TO GO.

MR. BURRMAN GAVE US A CONTRACT. IT'S ALL WRITTEN. IT'S WAITING.

>> WHEN WILL WE GET THE RESPONSES BACK AND EVALUATION PERIOD?

>> JUST APPROXIMATELY. WE'RE TALKING SIX MONTHS, THREE MONTHS?

>> WE'RE TALKING WEEKS. 30 DAYS. >> WELL, 30 DAYS UNTIL WE GET

COUNCIL. >> FOR A SELECTION. >> WE HAVE TO ADVERTISE FOR A COUPLE WEEKS AND RECEIVE PAUL AND MYSELF AND SOME OF THE CHIEFS OF THE FIRE STATION FOLKS ARE GOING TO FORM A COMMITTEE THAT REVIEWS THESE PROPOSALS. THEN WE WILL SHORT LIST.

THEN WE'LL HAVE INTERVIEWS AND WE HAVE ALL THE GRADING ON THAT. THAT WILL BE AVAILABLE FOR YOU

[00:55:07]

IN, WE WILL GET TO YOU AND WITH A STAFF REPORT AND >> OKAY.

>> HOPEFULLY SOON. AND THE OVERALL BENEFIT IT HELPS US STAY WITHIN OUR THREE-YEAR BOND. THAT'S WHAT IS IMPORTANT. I AM CURRENTLY CONCERNED ABOUT

THE STATE OF THE FIRE DEPARTMENT. >> YES.

WE REALLY NEED TO GET THOSE GENTLEMEN OUT OF THERE AS QUICKLY AS WE CAN.

>> COUNCIL QUESTIONS. >> YOU MIGHT DO TOURS OF STATIONS.

IS THAT SOMETHING THAT IF WE WERE AVAILABLE WE COULD GO ON? >> ABSOLUTELY.

SURE. WE HAVE ALREADY TOURED A LOT OF STATIONS INITIALLY.

WE HAD THE PLEASURE OF GOING ALL THE WAY TO SHERMAN. GOT TO EAT BUCCEE'S ON THE WAY.

>> IT WAS IMPORTANT TO GET THE FIRE STATION OUT AND MAKE DECISIONS.

>> DIFFERENT CONFIGURATIONS. AND WE WOULDN'T DO. SOME WE WOULD DO.

WE HAVE IT NARROWED DOWN. WE HAVE IT SET AND READY TO GO. SO WE'RE AT THAT STAGE.

SO WE'RE READY TO GET THESE CONSTRUCTION BIDS. >> I WOULD LOVE TO HAVE ANYBODY'S PARTICIPATION THAT WOULD LIKE TO GO LOOK AT THESE. YOU'RE MORE THAN WELCOME AND WE WILL FIGURE OUT, GET EVERYBODY THERE. I THINK IT'S IMPORTANT THAT

YOU'RE INVOLVED. >> IF WE'RE GOING TO PICK WHICH ONE IT IS, I WOULD LIKE TO TALK TO THOSE WHO HAVE DONE IT BEFORE. I TRUST YOU GUYS.

>> BELIEVE ME, I'M REAL PICKY. >> WHEN YOU CALL REFERENCES. >> YEAH.

>> I WOULD LIKE TO BE A PART OF THAT. >> WHEN WE GET A SHORT LIST AND

A COUPLE FOLKS WE REALLY FEEL LIKE, WE WILL VET THEM. >> THANK YOU.

SO, COUNCIL, THE QUESTION IS, ARE WE COMFORTABLE WITH PROVIDING GUIDANCE TO MOVE

FORWARD WITH THE >> I'M GOOD.

>> YEAH. UNANIMOUS. THANK Y'ALL VERY MUCH.

>> WE'RE READY. >> GO FORTH AND GET THE RFQ. THANK YOU VERY MUCH.

APPRECIATE IT. >> THANK YOU FOLKS. MAYOR.

[4. DISCUSS CONSENT AGENDA ITEMS]

ANYTHING YOU WANT TO PULL FOR INDIVIDUAL CONSIDERATION? WE'RE HAVING QUESTIONS?

[2B. The City Council shall convene into executive session pursuant to Texas Government Code Section 551.071 (Consultation with City Attorney) to consult with and receive legal advice from the City Attorney relating to the City’s possible involvement in proceedings with the Public Utility Commission involving the North Texas Municipal Water District and the Cities of Plano, Richardson, Garland and Mesquite. (30 minutes) THIS ITEM MAY BE DISCUSSED FOLLOWING THE REGULAR SESSION]

WE'RE SO HAPPY YOU'RE HERE. WE WILL BE OVER THERE SHORTLY. THEY ARE READY TO GO.

SO, COUNCIL, I HAVE READ THE ITEM INTO THE AGENDA. IF WE COULD PLEASE SECURE THE

>> IT'S 7:29 AND WE HAVE CONCLUDED OUR ITEM 2B, LET'S PROCEED INTO THE

* This transcript was compiled from uncorrected Closed Captioning.