Link

Social

Embed

Download

Download
Download Transcript

[1. CALL TO ORDER]

[00:00:15]

>> GOOD EVENING. THE CITY OF ROWLETT OBSERVES THE RIGHT.

DUE TO THE PUBLIC HEALTH EMERGENCY AND TO CONFIRM WITH THE SOCIAL DISTANCE INCOME OF THE CITY COUNCIL MEETINGS WILL BE HELD FOR TELECONFERENCING AND IT CAN BE VIEWED BY ON THE CITY'S WEBSITE. IF YOU WANT TO LISTEN LIVE OR JOIN THE PUBLIC HEARING CALL 877-853-5247 AND ENTER MEETING NUMBER 83193603800. AT THIS TIME WE'RE GOING TO

[2. EXECUTIVE SESSION (5:00 P.M.)]

RECESS INTO EXECUTIVE SESSION AND CONSIDER ITEM 2A. THE CITY COUNCIL SHALL CONVENE INTO EXECUTIVE SESSION IS UNDER TEXAS GOVERNMENT CODE 51.071 IN CONSULTATION WITH CITY ATTORNEY TO CONSULT WITH AND RECEIVE LEGAL ADVICE FROM THE CITY ATTORNEY RELATED TO TH

>> IT IS 6:07 AND WE HAVE CONCLUDED THE EXECUTIVE SESSION.

NO FORMAL ACTION WAS TAKEN AND WILL MOVE TO THE WORK SESSION ITEMS.

[3A. Discuss the status of the Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, a revised Rowlett Business Stimulus (ROBUST) Grant program, and non-profit assistance and take any necessary action. (45 minutes)]

IIIA DISCUSSED THE STATUS OF THE CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY CARRIES OUT FUNDING, A REVISED ROULETTE BUSINESS STIMULUS ROBUST TAKE A NECESSARY ACTION.

WE HAVE GUESTS WITH US. >> AND MAYOR AND WILL TAKE THIS ONE ON.

>> AND, GLAD TO HAVE YEAR. >> THANK YOU. ON JULY 20 CITY COUNCIL TEST COUNCILMEMBER TASK MANY TO COME UP WITH A REVISED ROBUST GRANT SO THE PURPOSE OF TONIGHT'S WORK SESSION ITEMS TO DISCUSS AT PEACE BUT I WILL BE PROVIDING A BRIEF UPDATE REGARDING THE DALLAS COUNTY CRS EMERGENCY BUSINESS PROGRAM AND BRIEFLY DISCUSS NONPROFIT ASSISTANCE AND WHAT THAT COMMITTEE DETERMINED WOULD BE THE BEST REFERENCE.

NEXT SLIDE. >> WE DID RECEIVE AN UPDATE YESTERDAY REGARDING THE FIRST TWO ROUNDS OF THE DALLAS COUNTY BUSINESS PROGRAM. IN ROUND ONE, $5 MILLION ARE RECEIVED FOR TOTAL REQUEST OF 8.8 MILLION AND OUT OF THOSE WE HAD 26 APPLICATIONS FIRST ROUND OF DOLLAR AMOUNT EQUAL TO HUNDRED 55,000 OR ABOUT 15,000 EACH.

ROUND TWO, THEY COMPLETED THE PROCESS FOR THAT LAST WEEK. THEY STILL DO NOT HAVE ALL THE INFORMATION FROM NBC, THE CONTRACTOR BUT INFORMATION EXISTS AND HAVE 509 APPLICANTS TOTALING 71 6,000,000/30,00 0,000 AVAILABLE. WE HAVE 30 APPLICATIONS AND WE ARE EXPECTING 38 AWARDS. BECAUSE THE AMOUNT OF REQUESTED ASSISTANCE WAS LESS THAN 30 MILLION, WE DO ANTICIPATE ALL THOSE APPLICANTS TO BE AWARDED THE LOAN.

IN ADDITION TO THAT THEY HAD A DISCUSSION TODAY. I HAVE NOT HAD A CHANCE TO WATCH THE COMMISSIONERS COURT MEETING BUT ONE OF THE TOPICS WAS TO DISCUSS THE INITIATION OF ANOTHER APPLICATION. AND ALSO FULLY FUNDING THE REMAINING APPLICANTS ONE. IF THAT WERE TO RECUR, THE ANTICIPATED LOAN AMOUNTS THROUGHOUT THE BUSINESSES IF WE LOOK AT THE AVERAGE OF 15,000 FOR THE FIRST ROUND AND APPROXIMATELY 31,000 FOR THE SECOND ROUND, ONE TO $2 MILLION IN ASSISTANCE TO OUR BUSINESSES THROUGH THE COUNTY PROGRAM. NEXT SLIDE. A BRIEF STATUS SUMMARY ON THE ROBUST GRANT, WE SUBMITTED A REQUEST FOR REIMBURSEMENT ON THE INITIAL ROBUST GRANT FROM APRIL THAT WAS APPROVED LAST WEEK. WE ALSO POSTED A REQUEST FOR THE PROPOSAL WE WILL DISCUSS TONIGHT. THE PURPOSE OF THAT WAS TO TRY TO GET A SENSE OF WHETHER OR NOT THEY WOULD APPROVE IT IN ANY COUNCIL DETERMINE CHANGES WOULD HAVE BEEN SUBMITTED AS AMENDMENTS. AS OF YESTERDAY AND TODAY WE HAVE NOT RECEIVED APPROVAL FOR THAT. WE ARE HOPING WILL GET SOME

[00:05:03]

SORT OF AUTHORIZATION BY THE END OF THE WEEK. BASED ON LAST WEEK'S DISCUSSION OR JULY 20 DISCUSSION, THE COUNCIL DETERMINED WE WOULD ALLOCATE 33 PERCENT OF THE DALLAS COUNTY CRS ALLOCATION TO BUSINESS ASSISTANCE AND THAT EQUATES TO $1,072,156.

SO ONCE WE REDUCE $100,000 FROM THE INITIAL ROUND REIMBURSEMENT THEN WE ARE LOOKING AT 972,000 AVAILABLE FOR REVISED ROBUST GRANT PROGRAM. THIS IS JUST AN OVERALL SUMMARY OF THE PROPOSAL. WE ARE PROPOSAL FOR TWO ADDITIONAL ROUNDS OF FUNDING AND THE SECOND ROUND OF FUNDING WOULD BE TO GO BACK TO THE INITIAL ROUND OF APPLICANTS AND AWARD OF TO $10,000 TO THE REMAINING APPROXIMATELY 70 APPLICANTS AND THEN THERE WILL BE ADDITIONAL ROUNDS AND THIRD ROUNDS TO OPEN UP ANOTHER APPLICATION.

WITH CHANGES TO THE ELIGIBILITY REQUIREMENTS AND SOME RULES WE WILL COVER IN A LITTLE BIT.

FIRST AND SECOND RUN APPLICANTS WILL BE ELIGIBLE TO APPLY BUT THE MAXIMUM AWARD AMOUNT WILL BE REDUCED BY THE INITIAL FUNDING AMOUNT FROM THE FIRST ROBUST GRANT IN ANY ASSISTANCE IT MAY RECEIVE IN THE DALLAS COUNTY PROGRAM. DALLAS COUNTY CRS STAFF WILL PERFORM A DUPLICATION OF BENEFITS CHECK WITH THEIR PROGRAM AND WE DO REQUEST THAT TO BE DONE BEFORE WE ISSUE ANY PAYMENT FOR SECOND ROUND APPLICANTS ARE SECOND ROUND OF FUNDING OR THE THIRD ROUND OF FUNDING. THIRD ROUND AWARDS WILL BE ISSUED TO THROUGH A RANDOMIZED/PROCESS AND AWARDED APPLICANTS MUST AGREE TO STATE OPERATION TO NOVEMBER 30, 2020 WHICH IS THE END OF THE PERFORMANCE.

DOLOMITE PERFORMANCE PERIOD THROUGH THE PROGRAM. THE TWO ROOMS WILL BE PERFORMED JUST AS HE DID FOR THE FIRST ROUND. NEXT SLIDE.

PLEASE STOP ME. ONE OF THE PURPOSES OF THIS MEETING IS TO DISCUSS.

WHETHER OR NOT WE WANT TO PURSUE THIS PROGRAM. WE WILL BE BREAKING THE SOUND BASED ON HOW IT COMPARES. THE BUSINESS MUST HAVE FEWER EQUIVALENT OF EMPLOYEES MARCH 1 IN A GROSS INCOME OF LESS THAN 10 MILLION AND THAT IS INCREASE OF 80 FTE FROM THE FIRST ROBUST GRANT AND WE DID ADD A MAX AMOUNT OF INCOME THAT WE DID NOT HAVE IN THE FIRST ROUND.

THE SECOND PARAMETER, THE BUSINESS MUST HAVE A VISIBLE PUBLIC ACCESSIBLE LOCATION WITHIN THE CITY OF ROWLETT IN A COMMERCIAL BUILDING OR BUSINESS DISTRICT WITH A VALID CERTIFICATE OF OCCUPANCY. THE FIRST PART IS CONSISTENT WITH THE FIRST ROBUST GRANT IN THE FEBRUARY 1 DATE IS SOMETHING THE DALLAS COUNTY HAD THE WEEK DETERMINED WILL BE CONSISTENT WITH THE PROGRAM AND ADDED THAT IN. THE BUSINESS MUST BE IN GOOD STANDING WITH THE CITY OF ROWLETT WITH RESPECT TO TAXES, FEES, UTILITY PAYMENTS AND OTHER FINANCIAL OBLIGATIONS OF THE CITY AND THAT IS CONSISTENT WITH THE FIRST ROUND AND WE ADDED AND MUST NOT BE DELINQUENT IN PAYMENT OF FEDERAL DIALECTS COUNTY, ROCKWALL COUNTY OR THE LOCAL TAXES AND THAT IS CONSISTENT WITH THE DALLAS COUNTY PROGRAM.

THE BUSINESS MUST ALSO HAVE. THAT IS EXACTLY WHAT WE HAD IN THE FIRST ROUND.

IT MUST BE LOCALLY OWNED, INDEPENDENT BUSINESS RESPONSE FOR ALL REVENUES AND EXPENSES AND THAT IS 100 PERCENT CONSISTENT WITH THE FIRST ROUND.

THE BUSINESS MUST'VE EXPERIENCED A LOSS OF AT LEAST 25 PERCENT IN INCOME SINCE MARCH 1 DUE TO COVID-19 AND THAT IS A DIRECT POOL FROM THE DALLAS COUNTY PROGRAM AND THE BUSINESS MUST NOT HAVE A CONFLICT OF INTEREST AND I WILL NOT READ THE REST OF THAT BUT THAT IS CONSISTENT WITH THE FIRST ROUND OF FUNDING. AND LASTLY, THE BUSINESS MUST NOT HAVE RECEIVED MORE THAN $50,000 IN PPP, E IDL, CRS OR OTHER GOVERNMENT ASSISTANCE PROVIDED THROUGH THE CARES ACT. AND THAT IS NEW AND CONSISTENT WITH THE DALLAS COUNTY PROGRAM.

ANY QUESTION REGARDING THOSE PARAMETERS? >> I HAVE A QUESTION ON THE PREVIOUS ITEM I APOLOGIZE. WHEN YOU TALK ABOUT SECOND ROUND AND THIRD ROUND AND I ASSUME WE WILL SEE WITH ANY OF THOSE ACTUALLY THE SECOND ROUND, IF ANY OF THOSE WERE THE

[00:10:01]

RECIPIENTS OF THE DALLAS MAKE T INELIGIBLE FOR BOTH SECOND AND THIRD ROUND CORRECT?> WE REDUCE WHATEVER AMOUNTS IT WILL BE FOR THE THIRD ROUND A MAXIMUM AMOUNT OF 25,000.

IF 25,000 THROUGH THAT THIRD ROUND. >> EVEN IN THE SECOND ROUND, IF THEY GOT MONEY FROM DALLAS COUNTY UP TO 10,000 I WOULD ASSUME IT WOULD BE ELIMINATED.

>> MY UNDERSTANDING BASED ON THE CONVERSATIONS WE HAD WAS ON THE SECOND ROUND WE WOULD NOT TAKE THAT INTO CONSIDERATION SO LONG AS -- SO WITH THE DALLAS COUNTY PROGRAM, SO LONG AS THE FUNDS ARE NOT BEING USED FOR THE SAME COST BEING REQUESTED FOR FUNDING REIMBURSEMENT OF THE COUNTY THERE IS NO LOCATION OF BENEFIT ISSUE. OBVIOUSLY THE DUPLICATION OF BENEFIT CONCERN WILL BE APPLIED ACROSS THE BOARD BUT SO LONG AS THEY ARE NOT DUPLICATING THE DIRECT COST BEING REQUESTED FOR REIMBURSEMENT, NOW WAS GOING TO BE A REQUIREMENT.

>> BUT IT WAS GOING TO BE FOR THE THIRD ROUND? I'M CONFUSED.

>> MY UNDERSTANDING, YES AND LESS I MISINTERPRETED THAT CONVERSATION.

>> WE CAN MAKE THAT DETERMINATION HERE. I THINK THAT IS AN IMPORTANT

POINT WE NEED TO TALK THROUGH. >> I HAVE A QUESTION ON THE SCREEN THAT IS OUT THERE, THE LAST LINES. IT IS MESSIAH RECEIVE MORE THAN IT IS MESSIAH RECEIVE MORE THAN 50,000. IS THAT 50,000 DEDUCTED FROM WHAT WERE GOING TO BE GIVING

THEM. DO YOU FOLLOW ME? >> THE DETERMINING WHERE THEY GOT THE FUNDING FRONT IN ANY GOVERNMENT ASSISTANCE IN EXCESS OF $50,000 WOULD MAKE THEM INELIGIBLE FOR ASSISTANCE TO THIS PROGRAM. WE WANTED TO TARGET THOSE

BUSINESSES TO RECEIVE LESS THAN 50,000. >> THAT THEY RECEIVED 49,000,

THEY ARE OPEN TO GET ANY THING THAT WOULD GET IT RIGHT. >> YES.

>> PENDING ANY DEDUCTIONS FROM THE DALLAS COUNTY PROGRAM. >> WAS CERTAIN ABOUT THE INTENT OF PASSING THIS TO THE SUBCOMMITTEE WAS ROWLETT BUSINESS CAN RECEIVE ASSISTANCE OF THE $25,000 WHETHER IT IS THROUGH US OR DALLAS COUNTY BUT NOT BOTH.

BUT I DON'T KNOW BECAUSE THE ROBUST GRANT, IF ROUND ONE WE GIVE OUT A CERTAIN NUMBER OF DOLLARS OF THE 10,000 EACH BUSINESS, WHAT WERE THOSE BUSINESSES ELIGIBLE FOR WITH

THE DALLAS COUNTY PROGRAM? >> BECAUSE WE DON'T HAVE ALL THE INFORMATION FROM DALLAS COUNTY REGARDING THAT, I CANNOT ANSWER THAT. REGARDING REDUCING THE AMOUNT OF THE SECOND ROUND BASED ON WHAT THEY MAY HAVE RECEIVED FROM THE DALLAS COUNTY -- WE CAN DO THAT AND THAT IS NOT AN ISSUE IF WE WANT TO PURSUE THAT ROUTE.

>> THE INTENT WAS TO PUT A CEILING ON OF 25,000 WHETHER IT CAME FROM THE ROWLETT ROBUST PROGRAM OR THE DALLAS COUNTY PROGRAM BUT WE CAN ASK COUNSEL WHEN YOU GET OVER THE

PRESENTATION. >> THAT WAS NOT MY UNDERSTANDING THAT I MAY HAVE HEARD THAT WRONG. FROM MY UNDERSTANDING IT WAS SAID AS THEY RECEIVED 10,000

FROM DALLAS COUNTY, WE WOULD COVER 15,000 TO MEET THAT CAP. >> RIGHT.

>> BUT WE WILL DISCUSS AT. >> I THINK WE ARE SAYING THE SAME THING.

OKAY. SORRY, ED. >>, GO TO THE NEXT SLIDE PLEASE? EXCLUSIONS, WILL INCLUDE A HOME-BASED BUSINESSES AND NONPROFIT ENTITIES AND BUSINESSES WHO PRIMARY INCOME ARRIVES FROM BUSINESS INCOME PROPERTIES ARE THOSE THAT ACT AS A BUSINESS RESTRICTED. WE DID EXCLUDE THOSE FROM THE FIRST ROUND BUT THE NEXT PIECES FROM THE DALLAS COUNTY PROGRAM BUT REMAINDER FOR EXCLUSIONS WE

[00:15:03]

STIPULATE IN THE GRANT PROPOSAL ARE DIRECTLY FROM THE, DALLAS COUNTY PROGRAM.

EMPLOYEES AND THEIR AND ROCKWELL CITY OF ROWLETT AND IMMEDIATE FAMILY MEMBERS ARE INELIGIBLE TO PARTICIPATE. WE ARE PARTY TO THE LAWSUIT AGAINST THE COUNTY AND ROCKWELL COUNTY OR THE CITY OF ROWLETT AND PERSONS WHO MAY HAVE BEEN A PARTY TO A CONFLICT WITH THOSE JURISDICTIONS THAT HAS BEEN TERMINATED IN THE PAST 13 MONTHS BECAUSE OF INSUFFICIENT PERFORMANCE. THOSE LAST FOUR ITEMS ARE DIRECTLY CONSISTENT WITH THE DALLAS COUNTY PROGRAM THAT WE DID NOT HAVE THE FIRST ONE. ANY QUESTIONS ON THAT? NEXT SLIDE PLEASE. THIS IS THE PROPOSED TIMELINE AND BUDGET FOR THE NEW ROBUST GRANT. WE WILL BREAK THE SOUND INTO THE SECOND AND THIRD ROUND AND AWARD DISBURSEMENT. WITH THE SECOND ROUND BECAUSE WE HAVE THE APPLICANT INFORMATION, THE BIGGEST CONCERN IS DUPLICATION OF BENEFIT VERIFICATION WITH THE COUNTY. WE DO ANTICIPATE HAVING THAT INFORMATION FAIRLY QUICKLY SO WE DO ANTICIPATE BEING ABLE TO ISSUE THE DISBURSEMENTS BY THE END OF AUGUST.

WITH THE THIRD ROUND, WE WOULD OPEN UP AN APPLICATION. AT THE END OF AUGUST, AUGUST 24 DO A RANDOM SELECTION, A LOTTERY ON SEPTEMBER 8 THE FOLLOWING WEEK.

WE DISSIPATE BASED ON THAT TIMELINE THAT WILL BE ABLE TO START ISSUING CHECKS TO THOSE WHO WERE SELECTED ON SEPTEMBER 14. WITH THE BUDGET, THIS IS A BUDGET WE PROPOSE TO DALLAS COUNTY FOR APPROVAL. THE TOTAL AMOUNT AVAILABLE AFTER THE INITIAL $100,000 REQUEST REIMBURSEMENT IS 972,000.

OF THAT WE DETERMINED WE WOULD ALLOCATE FIVE PERCENT FOR THE ADMINISTRATION OF THAT PROGRAM TO THE CHAMBER OF COMMERCE AND IT COMES OUT TO JUST SHIA FOR 9000 AND WE WOULD REQUEST FOR ONE PERCENT MINISTRY TO COST BUDGET FOR CDR MAGUIRE TO GO IN AND DO AN AUDIT OF ALL THE PAPERWORK AND EVERYTHING WE ARE GOING TO SUBMIT THE DALLAS COUNTY AND ENSURE CONSISTENCY WITH TREASURY GUIDANCE. THAT WOULD COME IN SHY OF 10,000.

THAT WOULD LEAVE JUST SHORT OF 400,000 FOR THE SECOND ROUND WHICH WOULD BE THE FIRST RUN OF APPLICANTS AND OBVIOUSLY THIS IS THE MAXIMUM AMOUNT WE WOULD ANTICIPATE BE SOME APPLICATIONS WE RECEIVED, BASED ON THE PARAMETERS WE ESTABLISHED IN THE CALCULATIONS FROM THE FIRST ROUND. THIS IS THE MAX AMOUNT THAT WE WOULD ANTICIPATE THAT WE WOULD EXPECT THAT TO BE REDUCED FROM ANY ASSISTANCE RECEIVED OR OTHER GOVERNMENT PROGRAMS AND

THAT WILL BE 520,000 FOR ONE THIRD ROUND OF APPLICANTS. >> AS STRAIGHT ACROSS THE

CHAMBER ASSISTANCE, IS THAT A HARD NUMBER? >> THAT IS A DO NOT EXCEED.

THAT IS A DO NOT EXCEED NUMBER. >> WHY ARE WE DOING A CONTINGENT FEE BASED ON AMOUNT AWARDED. I DO NOT LIKE THAT AT ALL. THERE WILL BE A COST TO ADMINISTER IT AND WE SHOULD FEEL COMFORTABLE PAYING THAT COST AND THAT COST SHOULD NOT BE VARIABLE AND I'M -- YOUR THE MESSENGER, I UNDERSTAND THAT SHOULD NOT BE VARIABLE BASED ON HOW MUCH WE AWARD THAT SHOULD BE REIMBURSEMENT FOR THE ACTUAL COST TO ADMINISTER DOES THAT

MAKE SENSE? >> WE WOULD REQUEST JUST LIKE WE DO FOR A REIMBURSEMENT WE SUBMIT THE FEMA OR OTHER AGENCY DOCUMENT TO SUBSTANTIATE THE COST OF WE WOULD REQUEST INVOICES WITH HOW MUCH FINE STOMACH TIME WAS SPENT PROCESSING APPLICANTS

PROCESSING THE CHECKS. >> I BELIEVE THAT IS THE MAX SO I BELIEVE WHAT IS BLOOD THAT TA

THAT IS DONE BUT THEY CANNOT GO ABOVE THAT NUMBER. >> I THINK IT IS REALLY IMPORTANT WHEN WE PRESENT THIS TO US TO THE PUBLIC, WE TALK ABOUT IT IN UNDERSTAND YOU HAVE TO DO IT IS CERTAIN WE WOULD DALLAS COUNTY.WE TALKED ABOUT ACTUAL COST NOT TO EXCEED X DOLLARS BUT THE EMPHASIS ON AN ACTUAL COST REIMBURSEMENT.> I UNDERSTAND THAT.

ARE WE CLEAR THAT UP THAT THAT IS NOT WHAT IT IS IN TERMS OF IT BEING A FIXED COST?

[00:20:01]

>> YES. I THINK HE LET IT MY QUESTION. THERE IS NO WAY THAT THEY

SHOULD BE BASED ON THE AMOUNT OF FUNDING PROVIDED. >> I GET THAT.

>> I ALSO PUT IN THE PERCENTAGE BECAUSE WE HAVE A CAP SO THAT MAY HAVE BEEN -- THE WAY THAT

DALLAS COUNTY IT REQUIRES US TO REPORT THE BUDGETS FOR THAT. >> THANK YOU.

>> NEXT SLIDE. THE COMMITTEE DETERMINED WE WOULD NOT BE SEEKING NONPROFIT ASSISTANCE THROUGH THE 33 PERCENT ALLOCATION HOWEVER WE DID DEEM IT NECESSARY TO PROVIDE SOME ASSISTANCE TO THOSE NONPROFITS WHO ARE PROVIDING DIRECT SERVICES, COVID-19 RELATED SERVICES TO THE PUBLIC. THE COMMITTEE DID DETERMINED TO PRIDE UP TO $50 TO HELP WITH THE FOOD PANTRY LIKE MESSAGE, REIMBURSEMENT OF FOOD PANTRY OPERATIONAL EXPENSES AND THAT WOULD HAVE TO BE SUBSTANTIATED THAT HAD TO PROVE EXPENSES UP TO THAT EXPENSES IT CANNOT SUBSTANTIATE THE AMOUNTS OF FROM THAT WILL BE PUT INTO A BUSINESS ASSISTANCE PROGRAM IN THIS RESERVE WILL BE PULLED FROM THE CRF ALLOCATION.

LAST WEEK WE DID FIND OUT ON THE MAYOR CALL THAT THEY ARE DOING THEIR OWN FOOD PANTRY ASSISTANCE PROGRAM WITH THE MAXIMUM AMOUNT OF FUNDING ALLOCATION OF 500,000 AND THAT PROGRAM WILL PROVIDE A ONE-TIME GRANT OF UP TO 15,000 TO COMMITTEE ORGANIZATIONS PROVIDING FOOD ASSISTANCE TO DALLAS COUNTY RESIDENTS IN THE GRANT WILL REIMBURSE A RATE OF TWO DOLLARS PER POUND FOR FOOD DISTRIBUTED IN EXCESS OF 2019 LEVELS.

WITH THAT, SUBSEQUENT DISCUSSIONS DETERMINED WE WOULD HAVE THE HOPE IN HAND AND LEAD MEASURES APPLY FIRST THE DALLAS COUNTY FOOD PANTRY ASSISTANCE PROGRAM AND THEN WE WOULD FOLLOW-UP WITH THEIR OWN ASSISTANCE BASED ON WHATEVER DUPLICATION OF BENEFIT OF REDUCTION IN THE TOTAL AMOUNT OF FUNDING BASED ON WHAT THEY MAY HAVE RECEIVED FROM THE DALLAS COUNTY PROGRAM AND WHATEVER MAX AMOUNT COUNSEL CHOOSES.

NEXT SLIDE. THAT BRINGS US TO THE FIRST QUESTION WE HAVE IS FOR CONSENSUS FROM COUNSEL TO APPROVE THE SECOND ROBUST GRANT PROPOSAL AS SUBMITTED TO DALLAS COUNTY AND PRESENTED TONIGHT AND IF NOT WHAT CHANGES ARE REQUIRED FOR APPROVAL?

>>.

>> YES. >> YOU JUST HAVE TO REMIND US OF WHAT THE QUESTIONS ARE.

EFORE WE GO TO THE QUESTIONS FOR CONSENSUS, COUNSEL, WILL OF THE QUESTIONS YOU HAVE?

>> I HAVE SEVERAL. JUST RAISE YOUR HAND IF YOU THINK YOU HAVE ONE.

HOW WILL THE LOTTERY BE ADMINISTERED? >> ONCE WE HAVE THE APPLICANTS WERE DETERMINED THE APPLICATIONS ARE COMPLETE, WE WILL PUT THEM INTO AN EXCEL SPREADSHEET OR WE USE WHAT NBC IS USING TO PROCESS THE RANDOM SELECTION.

GIVE AN EXAMPLE. FOR THE SAY FROM REBATE PROGRAM AND WITH THE RANDOM SUCH A PROCESS FOR THAT AND I PUT THAT INTO AN EXCEL SPREADSHEET THAT DID A RANDOM FUNCTION AND THAT

IS HOW WE DETERMINE WHO WAS AT FIRST. >> THANK YOU.

ONE OF THE THINGS THAT HAS BEEN BANTERED ABOUT WHAT CONGRESS IS EXTENDING THE CURRENT TIME PERIOD OR THE CURRENT ALLOCATION OF CARES FUNDS IN ANOTHER'S DISCUSSION ALL OVER THE BOARD. ONE THING I'M WORRIED ABOUT HIS AMAZING DECISIONS IN OUR LAST COUNCIL MEETING BASED ON THE FACT THAT THESE FUNDS EXPIRE DECEMBER 28, WHATEVER THE DATE IS AND THEN THERE IS A LOT DISCUSSION AND RHETORIC ABOUT COMPLETELY EXTENDING THESE FUNDS INTO THE NEXT CALENDAR YEAR TO COVER MORE COST AND PROVIDE MORE FLEXIBILITY TO THE RECIPIENTS OF THESE CARES FUNDS TO REIMBURSE ACTUAL COST. I HAVE THAT CONCERN AND CERTAINLY WE WANT TO USE ALL OF THESE FUNDS TO HELP OUR RESIDENTS AND BUSINESSES

[00:25:04]

ESPECIALLY IF THEY WILL EXPIRE TOWARDS THE END OF DECEMBER BUT IF WE'RE NOT ALLOCATING ADDITIONAL FUNDS AND IF AN EXTENSION IS MADE TO BE OF THE USE OF THESE FUNDS TO REIMBURSE ACTUAL COSTS IN THE NEXT CALENDAR YEAR THAN WE HAVE THAT WHOLE DILEMMA AND HOW IS TO REALLOCATE INTO THESE PROGRAMS. THERE IS AN ANSWER BECAUSE THERE IS NO DECISION MADE AND I JUST WANTED TO THROW THAT OUT THERE THAT NOBODY HAS TO WORRY ABOUT IT YOU HAVE ANY COMMENTS

ON THAT? >> IS BECAUSE WE DON'T HAVE THE ANSWERS FOR THAT AND WE DO WITH THE SPECIFIC DALLAS COUNTY PROGRAM AND WE HAVE A DEADLINE OF NOVEMBER 30 OR PRESS TO MOVE QUICKLY AND I KNOW THERE'S A LOT OF CONCERN REGARDING IMMEDIATE FUNDING WHICH IS WHY WE DECIDED TO BREAK THE SET INTO TWO SEPARATE ROOMS AND IMMEDIATELY PROVIDE FUNDING TO THE INITIAL APPLICANTS AND COME BACK WITH HAD AN OPPORTUNITY TO APPLY FOR THE DALLAS COUNTY PROGRAM. UNFORTUNATELY WE ONLY HAVE THREE MONTHS TO REALLY GET THIS SQUARED AWAY. I AM NOT ANTICIPATING MAJOR CHANGES TO THE WAY DALLAS

COUNTY WILL APPROACH THIS PROGRAM. >> WANTED TO THROW THAT OUT THERE AND FOR LETTING SURE YOU'RE PAYING ATTENTION TO WHAT IS GOING ON IN THE HOUSE AND SENATE. WERE NOT GOING ON. BUT IT IS ALWAYS A CONSTANT CONCERN OF DOING THIS THE RIGHT WAY IN HELPING AS MANY PEOPLE AS WE CAN.

ANY OF THE QUESTIONS BEFORE IT GOES DOWN THE LIST OF QUESTIONS?

ASK THE SKIN. >> IS ARE CONSISTENT FROM COUNSEL TO APPROVE THE SECOND ROBUST GRANT PROPOSAL AS SUBMITTED TO THE COUNTY AND PRESENTED TONIGHT?

>> I WOULD ASK A DECISION BY COUNSEL ARE WE REALLY GOING TO FIND THIS AT THOSE COMPANIES ALREADY GOT 25,000 FROM DALLAS COUNTY.E'RE TALKING ABOUT MAXING OUT AT 25,000 FOR EVERY

BUSINESS. >> ISN'T THAT A DUPLICATION OF DETERMINE SAID.

>> I'M SAYING THAT AROUND. IN ROUND ONE CERTAIN BUSINESSES GOT UP TO 10,000 WERE TALKING ABOUT BUT WE ARE IN A MAXIMUM OF 25,000. AM I REMEMBERING THAT RIGHT?

>> 35 WAS A CAP. >> TO ME, 25 IS A CAP ON WHETHER THEY HAVE HIM DALLAS COUNTY WEATHER NEGATIVE FOR MOST. WANTED TO SAY THIS, THERE IS ALREADY A CAP ASSUMING THAT THEY HAVEN'T RECEIVED ANY FUNDS OVER CERTAIN AMOUNT.

THAT EVEN DISQUALIFIES HIM. ABSOLUTELY BUT I DON'T REMEMBER THE EXTENSION THEY CAN HAVE MON.

WHAT I DO REMEMBER IS THAT THEY DO RECEIVED $10,000 NUMBER ONE THEY CAN ALSO GET $15,000 AROUND TWO. I THINK IT IS RELEVANT WHAT I REMEMBER OR WHAT ANYBODY ELSE REMEMBERS AND WE ALL PROBABLY INTERPRETED IT IN OUR OWN WAY. I THINK YOU JUST HAVE TO MAKE A

DECISION RIGHT? >> I'M GOOD WITH CAPPING IT AT 25,000.

>> WHO IS ON THE COMMITTEE. >> JIM. >> SPLIT.

>> WITH THE COMMITTEE THINK ABOUT THIS BLAKE? >> I WAS IN AT THE LAST MEETING

[00:30:08]

THAT WE DISCUSSED. >> IT WAS. >> I WISH MICHAEL WAS ON THE

CALL. >> I KNOW MICHAEL IS WATCHING. I DON'T KNOW IF WE CAN WAIT FOR HIM TO GET ON HERE. THE IDEAS TO GO BACK AND SAY SECOND-ROUND APPLICANTS IF YOU RECEIVE $20,000 FROM DALLAS COUNTY THROUGH THE FIRST OR SECOND ROUND OF THE PROGRAM WE

WOULD ONLY PROVIDE 5000 FOR THE PROGRAM. >> AFFORDED MICHAEL THE LINK TO

THE MEETING. HE SHOULD BE ON HERE SOON. >> I'M JUST ASKING WITH THE

COMMITTEE. >> AD, YOU HAVE A SLIDE OF WHAT THE COMMITTEE RECOMMENDED AND SO SPECIFICALLY, WHAT DID THEY RECOMMEND IN TERMS OF THE $25,000 CAP.

HOW DOES IT WORK? >> REGARDING ANY ASSISTANCE RECEIVED THE DALLAS COUNTY PROGRAM SO LONG AS THE COST BEING REQUESTED THEY SAY GO AHEAD.

WE WOULD NOT SET THE MAX ON THAT FORM. >> THAT IS BECAUSE IT THEY GOT ROBUST GRANTS IN THE FIRST ROUND FROM US, THE COUNTY DID NOT LIMIT THEM IN THEIR GRANT PROGRAM. HE AGREED WITH ME THAT THEY DID NOT.

>> MICHAEL IS ON HER NOW. >> WHERE HAVE YOU BEEN MICHAEL? >> WATCHING YOU GUYS.

>> YOU ARE CAUGHT UP.> I THINK SO. I MISSED TRYING TO GET ON

MY PHONE AND I HAD TO TURN THE T.V. OFF. >> ROUND TWO, ROBUST GRANT, IGNORE WHAT BUSINESSES GOT FROM DALLAS COUNTY, IS THAT WITH THE COMMITTEE IS LIKE ED.

I DON'T REMEMBER 100 PERCENT BUT I PERSONALLY DON'T HAVE AN ISSUE IF WE WERE TO BALANCE THE ROUND TWO, THE REMAINING ROBUST GRANT APPLICANTS OFTEN DALLAS COUNTY'S LIST TO SEE WHAT THEY GOT. THAT MAKES SENSE BECAUSE WE WOULD THEN, ANYONE WHO GOT SOMETHING AROUND TO THAT THEY APPLY FOR AROUND THREE WILL CAP IT AND REDUCE IT BY ANYTHING

THEY HAVE ALREADY GOT. >> I FELT LIKE THAT WAS OUR INTENT WE WERE MAXING OUT AT 25,000. AND THAT MAKES SENSE. ALTHOUGH I THINK THE DISCUSSION WAS PROBABLY MORE LIKE WHAT ED WAS SAYING WAS THAT WE WERE NOT DOING THAT BUT REFLECTING ON IT IT MAKES SENSE TO DO THAT TO JUST VERIFY IT AGAINST THE DALLAS COUNTY NUMBERS.

BECAUSE WE WOULD DO THAT FOR THE THIRD ROUND ABSOLUTELY. >> TO BE FOUND THAT.

>> NEED TO SEE HOW READY FEELS. >> HOW DOES EVERYBODY FEEL? R DON'T CAP IT.

>> AS A CAP IT FOR AROUND TWO. >> I AGREE. WE SHOULD CAP IT.>> CABINET.

DOMINIC CAP IT. >> YOU MIGHT WANT TO STAY ON DO. >> ED, DID WE ANSWER YOUR FIRST

QUESTION WITH QUALIFIER? >> YES. >> I THINK THE OTHER QUESTIONS?

[00:35:01]

>> THE SECOND PIECES IS THE CONSENSUS FROM COUNSEL TO APPROVE THE NONPROFIT ASSISTANCE PROPOSAL AND IF NOT WHAT CHANGES ARE REQUIRED FOR APPROVAL.

>> I HAD RAISES OFF-LINE CONVERSATION WITH ED. IT SEEMED TO ME VERY CONGRUENT OF PEOPLE FUNDING FOR THOSE TWO FOOD PANTRIES BECAUSE OF THE VOLUME LEVELS THAT THOSE PROVIDE. THEY ARE BOTH IMPORTANT TO THE COMMUNITY AND I DO NOT WANT TO NEGATE THAT. BUT ADD TO, CLARIFY THAT THE COMMITTEE SAID IT HAS TO BE REIMBURSEMENT OF ACTUAL COST. CERTAINLY LIFE MESSAGE WILL BE ABLE TO DOCUMENT THAT KIND OF COST. I DON'T KNOW THAT THE CHURCH ONE WILL BE ABLE TO, BUT IF THEY DID, LET'S HELP THEM, RIGHT? IF THEY HAVE THAT KIND OF

COSTS. >> ONE THING I WOULD SAY ABOUT THAT, I THINK THEY SHOULD BE ABLE TO MAX OUT WHAT WAS UP TO $50,000 FROM US AND THEN IF THEY TOP THAT OUT, THEY SHOULD BE ABLE TO APPLY FOR WHAT WAS IT 15,000 FROM DALLAS COUNTY AND NOT HAVE TO HAVE THAT DEDUCTED FROM THAT 50,000 MAX THAT WE ARE OFFERING. AM I RIGHT, ED, THAT THAT IS

WHAT WE WANT PROPOSE. >> THAT IS NOT UP TO US. DALLAS COUNTY WOULD DETERMINE THAT. WHY DID YOU WANT TO HAVE THEM GO TO DALLAS COUNTY FIRST?

>> THAT WAS THE DISCUSSION I DID NOT HAVE WITH THE ENTIRE COMMITTEE.

IT WAS WITH MYSELF AND COUNCILMEMBER LANNY. THIS WAS A VERY LAST-MINUTE UPDATE AND WE DID NOT HAVE A CHANCE TO MEET AS A WHOLE GROUP INTO THAT WAS A DISCUSSION I

AND COUNCILMEMBER LANNING HAD. >> IN ORDER TO NOT INCREASE DIGITALLY OF COUNSEL DID NOT WANT TO REDUCE THE AMOUNT OF FUNDING AVAILABLE FOR THAT AND OTHER PROGRAMS THROUGH ALLOCATION AND ALSO TO PRODUCE ANY DUPLICATION OF BENEFIT ISSUES.

THIS WOULD BE SOMETHING WILL BE ABLE TO PUSH THROUGH QUICKLY COMPARED TO ANY BUSINESS ASSISTANCE PROGRAM SINCE WE KNOW HE NEEDS TO RECEIVE THE FUND.

>> IF WE PAID 50,000 FRACTIONAL COSTS THEY STILL BE ELIGIBLE TO APPLY FOR THE 15,000 FROM

DALLAS COUNTY CORRECT? >> SPACE ON THE PARAMETERS SET BY THE DALLAS KHYBER AS WE KNOW THEM, YES. AS LONG AS THEY ARE NOT RECEIVING REIMBURSEMENT FOR THE

EXACT SAME CAUSE. >> SO ED, IS THERE MORE PAPERWORK, MORE REDTAPE, DOES IT TAKE LONGER FOR THEM TO GET ASSISTANCE FROM DALLAS COUNTY THAN IT WOULD BE FOR OUR

PROGRAM? >> I WOULD ASSUME SO. >> I WOULD ASSUME SO TO WHICH IS WHY WAS ASKING THE QUESTION WHERE THAT CAP OR DEDUCTING 15,000 COMES FROM AND I GUESS THAT PART WOULD BE OUR DECISION IF THEY HAD APPLIED FOR DALLAS COUNTY FIRST.

BUT FOR EXPEDIENCY IS LONGEST DALLAS COUNTY IT'S GOING TO DEDUCT WHATEVER THEY GET FROM US FROM THAT 15,000 THAT I SAY ELIMINATE THAT REQUIREMENT THAT THEY GO TO DALLAS COUNTY FIRST

IS HAVE A FEELING IT WILL TAKE A LOT LONGER TO GET FUNDED. >> I TEND TO AGREE WITH THAT

APPROACH. >> IF WE ARE AGREEING TO PAY UP TO $100,000 WE NEED TO GET THEM

UP TO FUNDS AS FAST AS POSSIBLE TO SHOW ACTUAL COSTS. >> ME DO.

CATEGORY. >> BASED ON THE CONVERSATION OF THE DECISION FROM THE JULY 20 MEETING, 30 BUSINESS ASSISTANCE AT 25 PERCENT TO CITY OPERATIONS 25 PERCENT RESERVE AND WE HAD 17 PERCENT THERE WERE GOING TO COME BACK TO COUNSEL TO DISCUSS ABOUT INDIVIDUAL HOUSEHOLD ASSISTANCE PROGRAMS OF THE 100,000 WOULD COME IN FROM THE RESERVE IN THE

25 PERCENT RESERVE WHICH IS 812,000. >> THAT IS A PIECE I DON'T

[00:40:05]

LIKE. WHY WOULD WE TAKE THAT FROM THE RESERVE.

THIS IS NOT A RESERVE ITEM. >> SO WE HAD THIS DISCUSSION, BASED ON THE LIMITED AMOUNT OF FUNDING REMAINING IN THE BUSINESS ASSISTANCE PROGRAM FOR THE THIRD ROUND AND I DO ANTICIPATE THERE ARE COST IS A CITY. THERE IS SUFFICIENT FUNDING REMAINING IN THE RESERVE AMOUNT FOR US TO COVER CITY EXPENSES WHICH IS WHY WE MADE THAT

DECISION. >> AND WITH THAT GOES UNDER 2021.

OKAY. OTHER QUESTIONS ON THE NONPROFIT BEFORE WE SEE IF THERE'S CONSENSUS? SO COUNSEL, IF YOU LIKE THE UP TO 2000.

OPERATIONS BASED ON ACTUAL COST. COMES UP, COMES DOWN.

>> YES. ARE YOU LETTING THEM GO AHEAD AND DO THAT AND NOT WAITING TO APPLY TO THE DALLAS COUNTY PROGRAM. DO IT RIGHT AWAY.

>> PEOPLE NEED TO EAT. >> I THINK WE HAVE INCIDENCES TO LOCATE UP TO 100,000 FOR THE RESERVE BASED ON ACTUAL COST OF THE TWO FOOD PANTRIES OPERATIONS AND IF THEY DON'T HAVE TO APPLY TO THE DALLAS COUNTY PROGRAM FIRST. THAT I GET THAT RIGHT?

>> YES. >> SPEAK UP MICHAEL, IF WE MISSED SOMETHING.

>> SOUNDS GOOD TO ME. AND ED, NEXT WHEN YOU ARE READY.

>> THAT WAS A LAST ITEM. >> OF WHAT YOU HAVE FOR QUESTIONS.

>> THE LAST QUESTION WAS THERE WAS NOT ANY CONSISTENCE PARAMETERS TO THE NONPROFIT

ASSISTANCE WAS REQUIRED. >> TO THANK YOU. EVERYBODY.

THANK YOU COMMITTEE, THANK YOU ED FOR WORKING SO HARD ON THIS. THANK YOU TO THE CHAMBER FOR BEING WILLING TO ADMINISTER THE PROGRAM AND WORK WITH OUR BUSINESSES.

I AM VERY EXCITED WHAT KIND OF DOLLARS THAT HAVE BEEN ALLOCATED TO OUR BUSINESSES THROUGH THE DALLAS COUNTY PROGRAM. THAT IS GREAT NEWS.

>> AGREE. >> ARE WE DONE WITH THAT ITEM? >> EDINBURGH AND.

>> YES WE ARE. THANK YOU VERY MUCH WE'RE BACK ON TIME TO SO EVERYBODY KNOWS.

I HAVE THREE BE. >> MAYOR, IF YOU DO NOT MIND. WE DO HAVE A CONSULTANT FOR ONE ITEM. ITEM 3B COULD BE DONE AFTER THE MEETING OR EVEN PUSHED.

SO GIVEN TIME SENSITIVITY, IIIC AND 3B WE DO NEED TO DO TONIGHT.WE ARE NOT BACK ON TIME. WHICH ONE YOU WANT ME TO GO TO FIRST.

[3C. Hear a presentation and discuss design options for the proposed 24-inch water line on Dalrock Road. (30 minutes)]

>> IIIC. >> YOUR DESIGN OPTIONS FOR THE PROPOSED 24 INCH WATER LINE ON

OUR ROCK ROAD. >> GARY, YOU ARE UP. >> GOOD EVENING, MAYOR AND COUNCIL TO GET MY PRESENTATION OF THERE. I AM THE DIRECTOR OF PUBLIC WORKS AND WITH ME TONIGHT IS SAM MEISNER. SAM IS AN ENGINEER WITH MICKELSON AND HE IS A SUBJECT MATTER EXPERT ON ROWLETT WATER AND AM GLAD TO HAVE HIM JOIN

US. >> THANK YOU GARY. >> REQUIRES IMPROVEMENTS TO THE WATER SYSTEM TO SUPPLY THE NEEDED WATER TO PROVIDE THE WATER SERVICE FOR THESE AREAS AND IT IS NECESSARY TO CONSTRUCT 24 INCH WATER LINE AND PROVIDE THE NECESSARY CAPACITY REQUIRED. WE HAVE SOUGHT OUT FREESE AND NICHOLS ALONG DALROCK CONSTRUCTION COSTS INCLUDING THE ENGINEERING DESIGN FEE.

WE ARE SEEKING CONSTRUCTION ON ONE OF THE SELECTED, WE WILL HAVE A DISCUSSION ABOUT LEVEL OF LANDSCAPING. NEXT SLIDE. THE LINES INDICATED BY THE GREEN AND IT STARTS AT PRINCETON AND DALROCK ROAD AND GO SOUTH.

DALROCK ROAD AND GO SOUTH. 1600 4000 LINEAR FEET AND WILL IN BETWEEN SUNSET AND NIGHT 30.

[00:45:12]

THE DESIGN PHASE LAST YEAR IN THE CONSTRUCTION PHASE WILL LAST A PERSONAL YEAR AND HAVE TO GET THESE PROJECTS STARTED SO WE CAN MEET THE DEMAND. BEFORE THE CONSTRUCTION IS COMPLETED ON SAPPHIRE BAY. JUST A NOTE THAT ALL THE OPTIONS WILL MAINTAIN AT LEAST ONE LANE OF TRAFFIC. NEXT SLIDE PLEASE. WE HAVE THREE OPTIONS AND I WILL GO MORE IN DEPTH FOLLOWING THE SLIDES BUT OPTION ONE IS AN " AN OPTION TO VISIT MEDIUM METHOD. OPTION THREE WOULD BE IN THE INSIDE NORTHBOUND OF DALROCK. AFTER EACH OPTION WILL HAVE A SUMMARY PAGE ASSOCIATED WITH EACH PRODUCT AS WELL. THIS IS OPTION ONE IN ALIGNMENT IN THE MEDIAN THAT WILL BLUE PVC PIPE IS AN INDICATION AND THE ORANGE SHOWS THAT THE CONSTRUCTION WILL BE CONTAINED IN THE MEDIAN AND THIS WILL REQUIRE RECONSTRUCTION OF OLD MEDIAN ROAD.

NEXT SLIDE. PLEASE STOP ME IF YOU HAVE ANY QUESTIONS SO WE CAN HAVE FURTHER DESCRIPTION. OPTION TWO IS THE HORIZONTAL DIRECTIONAL DRILLING OR THE TRANSLUCENT DRILLING AND YOU SEE THE YELLOW SPOT ON THE TOP RIGHT OF THE MACHINE.

AN ENTRY FIT IN EXHIBIT AND THAT PROJECTS BORDERS LINE ON THE TABLETS OF THE TREES AND MAINTAIN MOST OF THE TREES. NEXT SLIDE PLEASE. OPTION THREE IS THE OPEN CUT IN THE INSIDE S. NORTHBOUND LN. OF DALROCK IN THE TRENCH IS AN AREA WHERE THE POD GOES BUT WE WOULD HAVE TO REMOVE ALL THE CONCRETE IN THAT ON THE INSIDE LANE AND THE WHOLE LENGTH OF THE PROJECT TO REPLACE. YOU CAN SEE THAT TRAFFIC WILL BE DIVERTED ON THE SOUTHBOUND AND IT IS PROBABLY A THREE PHASE PROJECT 'S WHICH THEY ARE ABOUT 3000 FEET EACH SEE WOULD HAVE TWO LANES GOING NORTH AND SOUTHBOUND AND DAILY TRAFFIC IS ABOUT 15,000 CARS A DAY.

NEXT SLIDE. IF OPTION ONE IS SELECTED, WE WILL CONSTRUCT DOWN THE MEDIAN SO WE WILL HAVE TEAM, WE DON'T HAVE TO BUT WE HAVE AN OPTION TO HAVE LANDSCAPING NARRATIVES OFTEN THE MEDIAN SO WOULD NOT BE SOLVED. LANDSCAPE PLANNERS ARE PLACED EVERY 2000. THE CRAPE MYRTLE WILL BE EVERY 50 FEET.

ANY COMBINATION OF EACH FURTHER SPACING OR NONE AT ALL. I JUST WANT TO DESCRIBE WHAT IS CONCLUDED IN THE OPTIONS. HERE'S A SUMMARY OF THE COST AND THE MEDIAN OPEN CUT OPTION ONE AND WITHOUT ANY LANDSCAPE IS AROUND $8.3 MILLION WITH SOME OF THE CRAPE MYRTLE SPACE AT THE 50 FOOT SPACING. IT IS 8.5 MILLION TOTAL TO THE PROJECT.

IT IS MY MILLION DOLLARS. OBVIOUSLY WHEN YOU'RE DOING WITH THE SOME OF THE TREES WILL HAVE TO GO. PROBABLY THE FASTEST CONSTRUCTION.

THE NORTH MAY ONLY MAINTAINS THE EXISTING LANDSCAPE AND ITS 11.3 MILLION.

WE ARE SEEKING DIRECTION ON WHICH LOCATION AND LEVEL DISCUSSION ON LANDSCAPING IF WE DO SELECT OPTION ONE. STAFF RECOMMENDS PROCEEDING WITH OPTION ONE.

[00:50:02]

THAT IS THE PRESENTATION. >> GARY, THANK YOU. PBEFORE WE GET INTO DISCUSSION, UNDERSTAND, OUR FORMER PARTNERS WILL BE THE LOWEST COST OPTION; IS THAT CORRECT?

>> THAT IS CORRECT. ANYTHING ABOVE THAT WOULD BE OUR NICKEL.

>> ANOTHER COMPONENT OF THE DECISION, RIGHT NOW THE DALROCK IS A FOUR-LANE DIVIDED ROAD AND ON THE THOROUGHFARE PLAN IT IS SLATED IS A SIX LANE DIVIDED SO THERE WOULD BE TWO LANES CONSTRUCTED IN THE MEDIAN. THAT HELPS. ADD MORE INSIGHT INTO THE

DIRECTION OF THE MEDIAN. >> THEME IS OUR CONSULTANT. >> WANTED MAKE SURE I

UNDERSTOOD WHO WAS. >> THINKING. >> WELCOME, SAM.

>> GLAD TO BE HERE. >> BLAKE, YOU HAVE YOUR HAND UP; IS THAT CORRECT?

>> YES, STOMACH YES. >> OPTION THREE WHICH IS DALROCK ROAD NORTH WHICH WOULD HAVE THE HIGHEST IMPACT, WITH THAT PROJECT, WOULD IT BE SHUT DOWN TO JUST TWO LANES IN BOTH DIRECTIONS ON THE ENTIRE WAY OR WOULD THEY GO PUT A LINE HERE AND MOVE UP AND DO IT THERE AND

BASICALLY WOULD BE THE HALLWAY OR TO SECTION BY SECTION. >> WE WOULD DO IT IN PHASES AND WE DISCUSSED THE CONCRETE IN OPEN AS WE PROCEEDED PROBABLY START AT THE NORTH END AND GO SOUTH AND WE WOULD DEFINITELY DO IT IN SECTIONS IT WOULD BE A NIGHTMARE TO BLOCK TRAFFIC.> THAT WOULD BE SIMILAR TO WHAT IS HAPPENING ON MILLER ROAD RIGHT NOW.

>> THANK YOU. >> PAM YOU HAD YOUR HAND UP. OPTION ONE IS TO MOUNT THERE.

THEY IS TO MOUNT THERE. THEY .56 CRAPE MYRTLE'S. BOTH THE 9 MILLION.

>> IT WOULD BE $8.3 MILLION COST IF WE DID NOT DO ANY LANDSCAPE.

CRAPE MYRTLE'S INDICATED EVERY 50 FEET. >> WHY CRAPE MYRTLE'S?

>> IS JUST SOMETHING FOR DISCUSSION AND THEN THE PLANTER BOXES AND THOSE ARE JUST OPTIONS. WERE TRYING TO GET FEEDBACK ON A TO SEE IF YOU WANT TO DO ANY

LANDSCAPING IF YOU CHOOSE OPTION ONE. >> WAS AT YOUR QUESTION PAM.

>> YES. >> MARTHA, YOU HAD YOUR HAND UP.

>> I JUST WANT TO BE CLEAR THAT OPTION TWO AND THREE, ANYTHING OVER THE 9 MILLION IS SOMETHING THE CITY WOULD HAVE TO COVER WHEREAS WITH OPTION ONE UP TO THE 9 MILLION, WE HAVE OUR

PARTNERSHIP; IS THAT CORRECT? >> 8.3 MILLION IS THE BASELINE CIP NUMBER.

>> I SEE. >> I DID NOT HEAR THE NUMBER. >> 8.3 MILLION.

>> THAT IS WITH THE CRAPE MYRTLE'S AND THEN THE 9 MILLION WE PUT INTO THE PLANTER BOXES.

I THINK WE REALLY DO HAVE TO KEEP IN MIND THAT WE ARE LOOKING TO GOING TO SIX LANES IN THOSE PLANTER BOXES WILL BE TORN OUT AND UNFORTUNATELY PROBABLY A LOT OF THE TREES AND EVEN THE CRAPE MYRTLE SO WE MIGHT THINK ABOUT WHERE WE WANT TO PLANT THOSE INSTEAD ALTHOUGH I DOUBT THEY WILL PROBABLY BE TO ESTABLISH TO TRY TO SAVE THEM.

THIS IS KIND OF A NO-BRAINER. I THINK WE GO THIS REASON WITH THE STAFF RECOMMENDATION WITH A I THINK WE GO THIS REASON WITH THE STAFF RECOMMENDATION WITH A .3 MILLION 8.3 MILLION

UNPLANNED NUMBER ONE. >> ONE WITH ON YOUR MASTER PLAN.

>> WE HAD DISCUSSION WITH REGIONAL PARTNERS AT TEXAS DOT IN DALLAS COUNTY, WE DID TRY TO SEEK FUNDING FOR DALROCK IN DALLAS COUNTY DID NOT FUND IT BUT THE DISCUSSION IS THE

[00:55:05]

ADDITIONAL MAIN LANES AND I 30 AND SERVICE ROADS, THEY FEEL LIKE IT WILL PROVIDE RELIEF TO TRAFFIC SO IT'S AROUND 5 TO 10 YEARS IS WHAT WE ARE HEARING OF THE MOMENT.

OBVIOUSLY THE TRAFFIC SAID IT WOULD HAVE TO BE CONDUCTED ONCE THE MAIN LANE ENDS.

>> I WOULD THINK 5 TO 10 YEARS AFTER THOSE LANES RAN. THAT IS 10 TO 15 YEARS FROM NOW, CRAPE MYRTLE'S LAST ABOUT THAT LONG AND I WOULD HATE TO SEE THAT ROAD WITHOUT ANY

MEDIAN OR LANDSCAPING WORD: WORK ON THAT ROAD. P>> I WAS JUST GETTING THIS OUT.

THIS WAS NOT SOMETHING THAT WOULD HAPPEN THE NEXT FIVE YEARS.

IT IS VERY LONG WAYS AWAY. YOU ALL KNOW THAT IS A SPECIAL ROAD IN THIS TOWN.

IN ONE OF THE REASONS I GOT ON WAS TO LOOK AFTER THE NATURAL RESOURCE THAT WE HAVE IN THIS COMMUNITY AND THAT IS A HUGE NATURAL RESOURCE. IN THIS CASE IT IS NOT A 9 MILLION NATURAL RESOURCE WHAT I -- WHICH I UNDERSTAND BUT IT IS MORE THAN PUTTING IN CRAPE MYRTLE'S AND A COUPLE OF PLANTER BOXES. CAN GET OFF THE WANTED TO PRESERVE THOSE TREES WHICH I WOULD REALLY LOVE TO PRESERVE THOSE TREES. I CANNOT EVEN TELL YOU.

IT WILL KILL ME TO TAKE THOSE TREES DOWN. >> EVERY TIME I DRIVE DOWN

DALROCK LAST TWO MONTHS I WILL BE SICK. >> THERE IS A GENTLEMAN TOWARD IN THIS TOWN FOR LONGTIME AND THERE'S A PACKARD AND COMMUNITY PART TO GET THOSE TREES PLANTED THEIR GOVERNMENT GRANTS BACK IN THE DAY AND HE IS GOING TO ROLL OVER IN HIS GRAVE BECAUSE HE DIED WORKING IN THE CITY. BUT I ALSO UNDERSTAND THERE IS PROGRESS AND I UNDERSTAND EVERYTHING OF THE DOLLAR. I'M TELLING YOU WE NEED TO PUT IN AND FIND SOME ADDITIONAL FUNDS RUNNING TO WORK WITH OUR PARTNERS DEPENDENT ADDITIONAL FUNDS BECAUSE WERE NOT THROWING IN PUNY LITTLE CRAPE MYRTLE'S IN THERE. WE HAVE TO COME BACK AND THERE WAS SOME GOOD-SIZED TREES TO HELP MITIGATE WHAT THAT WILL BE IN THAT THE NET COST SEEMS TO BE PUT INTO THIS. IT IS EXTREMELY EXPENSIVE. WHAT I LOVE TO SEE IS HER HYBRID WEARING, LOOK AT IT. NOT ALL OF THOSE TREES NEED TO BE BORED UNDER.

THERE ARE COUPLE OF MEDIANS THAT HAVE HIGH-QUALITY PECANS AND OAKS ON IT THAT MAYBE THOSE ARE UNDER AND OTHERS HAVE LOWER QUALITY THAT YOU CAN PROBABLY TAKE OUT AND COME BACK IN. I THINK THERE'S A HYBRID VERSION AND THERE THAT KIND OF THE BORING IS STILL EXPENSIVE BUT WE FOUND AN OPTION IN THERE THAT WAS INTENDED TO AND IN HALF-MILLION THAT MAY BE FACING THE BIGGEST TREES AND HAD SOME ADDITIONAL INCREASE COSTS AND LANDSCAPING TO GET THOSE AREAS WHERE WE HAD TO TAKE TREES OUT. THAT IS SOMETHING I DON'T REALLY THINK WE NEED TO BE LOOKING AT AND HOW WE CAN POSSIBLY DO THAT BECAUSE DISRUPTING ALL OF THOSE TREES DOWN AND DIGGING A TRENCH IN A WATERLINE IS A COMPLETE WASTE OF DEGRADATION OF THAT ROAD AND WHAT IT LOOKS LIKE IN THE ENVIRONMENTAL RESOURCES WE HAVE IN THESE COMMUNITIES AND I WILL STAND ON MY SETBACK STARTED LONG.

>> YOU ARE RIGHT BECAUSE BACK WHEN TODD WAS MAYOR WE PUT MONEY INTO TEARING DOWN CRAPE MYRTLE'S AND TREASURIES AND PUTTING THEM. I DON'T KNOW HOW MUCH IT WAS.

A COUPLE MILLION DOLLARS FOR IMPROVING LANDSCAPING ALONG DALROCK.

AND SO, PERSONALLY EVERYONE TO PUT MORE MONEY INTO IT, I WOULD RATHER PUT MORE MONEY THE NICER TREES AND PLANTER BOXES AND I'M WITH YOU THERE AND THAT IS AN INTRIGUING IDEA TO MAYBE OR UNDER SOME OF THE NICE PRESERVE. I AM WITH YOU. KERBY HAS A SCHOLARSHIP IN HIS NAME AND HE WORKED ALL OF HIS TO HIS DEATH AND PRESERVING AND ADDING TO THE TREE CANOPY WHERE

[01:00:01]

I LIVE AND WE NEED TO RESPECT THAT. >> I THINK WE HAVE TO BE CAUTIOUS HERE THOUGH SPENDING MONEY WHETHER WE ARE BORING UNDER EXISTING TREES ARE SPENDING MONEY ON QUALITY. WE HAVE TO LOOK AT THE TRADE-OFFS. THIS BORING THING IS REALLY EXPENSIVE.

>> IT SURE IS. >> I WOULD LIKE TO SEE THE RESULTS OF WHAT IT WOULD COST TO NOT DO THE CRAPE MYRTLE'S AND THE PLANTER BOXES. I WOULD AGREE WITH MATT MARTIN WHICH OF THE GOT BIGGER TREES ALONG THAT MEDIAN JUST TO SEE WHAT THE COST WILL SHAKE UP TO

BE AND THEN MOVE FORWARD. >> THAT IS NOT WHAT MATT IS SAYING, BLAKE.

HE IS NOT SAYING TO BOARD THE EXISTING TREES. >> I AGREE WITH THAT.

>> WASN'T THAT OPTION TO. >> IT MAY BE THAT THERE ARE TWO BORE YOU HAVE AN OPTION.

IT IS EASY TO LOOK AT AND SEE IF THIS IS ONE THAT MIGHT BE WORTH DOING AND NOT DOING THIS IS HE WITH THE COST.> YOU'RE LOOKING AT MORE IF THERE IS AREAS THAT WE DON'T NEED TO THEN DON'T DO THAT. BUT IF THERE ARE AREAS THAT WOULD HAVE TO BORE.

>> I THINK WHAT MATT IS SAYING THERE'S A COUPLE OF SECTIONS ON THAT ENTIRE STRIP THAT HAS MORE MATURE TREES AND BIGGER TREES AND IF THERE WAS A CLUSTER CAN THINK OF MAYBE TWO OF THEM RIGHT OFF HAND, IF WE LOOK AT IT CRITICALLY, ARE THERE ANY CANDIDATES THAT WE WOULD BORE THEIR AND THERE IS ONLY TWO SESSIONS OF MAYBE THREE WHAT WOULD THAT CHANGE THE COST OF BEING. I'M LIKE TAMMY. I THINK IT WOULD BE MORE

EXPENSIVE. >> I THINK WE SHOULD LOOK AT IT BECAUSE THE BORING OF THE PROPOSAL THAT WE HAVE WENT ALL THE WAY FROM PRINCETON. HE DID NOT NEED TO BORE ALL THE

WAY FROM PRINCETON. >> EVEN IF THERE IS AN OPTION AND BORING IS TOO EXPENSIVE, EVEN IF THERE'S AN OPTION TO ROUTE THE PIKE OUT AND INTO THE NORTHBOUND LANE AND BACK EVEN FOR JUST A SMALL SECTION TO GO AROUND SOME OF THE TREES BUT NOT THE HALLWAY.

THAT WAS SAVE COST INSTEAD OF BORING. EVEN THAT COULD BE A GOOD

VIABLE OPTION INSTEAD OF JUST THE BORING. >> THAT IS A GREAT IDEA BLAKE.

>> ALTHOUGH THOSE MORE EXPENSIVE. >> IT IS LIKE 14 MILLION IN

OPTION THREE WHICH IS MORE WHICH IS LIKE 11 PRODUCTS. >> SAM WANT TO TALK NOW.

>> I THINK IT CERTAINLY IMPACTS THE PAVEMENT THAT YOU HAVE THERE.

AND I'M NOT ONE OF YOUR TRANSPORTATION ENGINEERS IS CONCRETE EXPERT.

IF WE WERE TO MOVE OVER AND DO 100 FOOT OF TRENCH INTO FEET OF TRENCH IN THE MIDDLE LANE WE HAVE TO BE CAREFUL HOW WE TIE BACK INTO THE EXISTING PAVEMENT.

I THINK IT IS SOMETHING THAT CAN BE ENGINEERED AROUND AND IT WILL BE MORE EXPENSIVE OPTION TO THROW INTO A LAME TO CIRCUMVENT A TREE. ON BALANCE WE SAW THAT IN THE CAUSE. THE TRANSLUCENT OF THE BOARD VERSUS THE LINEAR FOOTAGE OF REPLACEMENT OF ELAINE IS IN FAVOR OF THE LANE PLACEMENT IS THE BEST EXPENSIVE OPTION

BETWEEN THOSE TWO. >> WE CAN DO IT IN AREAS THAT THE ROAD IS NOT IN GREAT

CONDITION WE HAVE TO DO THE ANY. >> YOU THINK THE GOOD TREES WILL LINE UP WITH THE BAD

[01:05:07]

PAVEMENT. >> I HOPE SO. I REALLY HOPE SO.

>> I AM REALLY TO DONATE -- WILLING TO DONATE MY TIME TO GO OUT THERE WITH ANY CITY STAFF TO LOOK AT THIS. IT IS SO EASY AND I SEE IT TIME AND TIME AGAIN TO SAY IT IS THE CHEAPEST OPTION TO DO THAT SO WE WILL SACRIFICE THE BEAUTY AND AESTHETICS ENVIRONMENTAL QUALITY OF OUR COMMUNITIES AND TAKE SOMETHING. THESE TREES HAVE BEEN IN THE GROUND SINCE THE LATE 90S. BUT I AM ALSO A REALIST. NOT EVERY TREE NEEDS TO BE SAVED AND THERE'S OTHER VIABLE OPTIONS IN THEIR. : THERE.

THERE IS SOME REALLY GOOD ONES. IT BEHOOVES US TO LOOK AT DIFFERENT OPTIONS THAN JUST CUT THEM GOING. YOU WILL NOT HAVE THAT LOOK BACK.

>> I AGREE WE NEED TO LOOK AT THAT OPTION VERSUS COST OF REPLACING WITH BETTER STUFF AND

NOT COST OF REPLACING WITH CRAPE MYRTLE'S. >> I'M EVINCING THE COST OF REPLACEMENT A BETTER STUFF YOU WILL NOT BE REPLACING THOSE TWO TREES AND SIZE AR.

THERE BE THE LARGEST I WOULD EVEN RECOMMEND THEY GO BACK IN THERE TO A 6 TO 8 INCH TREE AND A LOT OF THOSE TREES ARE 20+ INCHES IN THE SHADE THE MEDIANS IN THE EXISTING SIDEWALK IN THE SHADE ALL OF THAT. TAKING A CRITICAL EYE ON THE INVENTORS ONES ARE CLOSE TO THIS THAT I KNOW WOULD BE LOST, SOME OF THOSE RIGHT IN THE MIDDLE AND THEY COULD BE SAVED EVEN DURING THE RECONSTRUCTION PROCESS IF CARE IS TAKEN AT THAT TIME. SO I TAKE ALL OF THOSE THINGS INTO CONSIDERATION A VERY CONSERVATIVE WHEN I LOOK AT THIS TREES AND SAY THIS ONE WILL NOT BE IN 10 OR 15 YEARS ARE SKIDDING HAD A LOT ANYWAY BECAUSE IT'S TOO CLOSE TO THE ROAD AND I CAN SEPARATE PRICES THERE'S A COUPLE OF MEDIANS THAT HAVE BIG BURROS AND PECANS THAT ARE JUST QUALITY TREES AND THAT WILL BE OUR GATEWAY AND THE SAPPHIRE BAY FROM THE CITY. WE'RE GOING TO HAVE A NICE NEW INTERCHANGE AND 30 WILL LOOK DIFFERENT AND THAT WILL BE THE GATEWAY UNIVERSITY WE WANT TO MAKE SURE THAT GATEWAY INTO THE CITY TO HAS A UNIQUE LOOK. I THINK IT PAYS FOR US TO TAKE A GOOD LOOK AT IT AND I AM HAPPY TO DONATE THE SERVICES TO COME OUT AND LOOK AT THAT WITH

THE. >> I WOULD LOVE FOR YOU TO GO OUT WITH THEM AND PARTICIPATE

IN COMING UP WITH AN ALTERNATE PLAN. >> CONSIDER CUSTODY BURLINGTON

GAME ON. >> MY NAME IS -- I JUST JOINED. I'M SORRY.

>> I'M WITH KIRKLAND ENGINEERING REPRESENTED THE SECOND PUBLIC HEARING TONIGHT.

PRODUCTS UNDER SWIMMING MAKE SURE YOU WORK WITH THIS CURRENT TOPIC.

SAM, WHAT DO YOU THINK? >> HAVE NO OBJECTION TO THAT AND I THINK IT WOULD BE A GOOD IDEA TO TAKE ADVANTAGE OF THAT VAST KNOWLEDGE OF THE MEDIANS AND SPECIES OF TREES OUT THERE KNOW OF A HABIT HE GOT THERE WITH YOU AND OTHER STAFF FROM THE CITY AND LOOK AT FOCUSED

AREAS WHERE IT MAKES THE MOST SENSE. >> GARY AND BRIAN, ARE YOU OKAY

WITH DOING THAT WITH STAFF. >> DEFINITELY.>> THIS HAS BEEN A GOOD DISCUSSION AND I THINK WE CAN COME BACK WITH MAYBE AN OPTION WITH MAYBE AN OPTION 1B.

>> ARE YOU OKAY WITH THAT APPROACH RIGHT NOW. >> I GOT A THUMBS UP FROM THE

PERSON. >> WILL PROBABLY COME BACK TO COUNSEL FOR CONSENT VERY

[01:10:02]

QUICKLY. WOULD YOU LIKE ANOTHER WORK SESSION OR COME STRAIGHT TO

CONTENT AND HAVE DISCUSSION. >> WILL NOT CONSENT. I CAN'T BE ON THE CONSENT.

WE HAVE TO DISCUSS IT WILL BE A WORK SESSION. >> I AGREE AND IT MAY NOT BE AS

LONG AS THE SUN BUT WILL COME BACK. >> ITEM 3D REVIEW FINAL

[3D. Review final design proposals for Rowlett, Texas entry monuments on State Hwy 66 and discuss funding options associated with completing the project under various scenarios. (30 minutes)]

PROPOSALS FOR ROWLETT MONUMENTS ON STATE HIGHWAY 66 AND DISCUSS FUNDING OPTIONS WITH ASSOCIATING AND COMPLETING THE PROJECT UNDER VARIOUS SCENARIOS.

>> GOOD EVENING EVERYONE. I DO HAVE BRAD HEAR FROM MATERA TO MAKE SURE I DON'T SAY ANYTHING INCORRECT TO MONUMENTS. BASICALLY WHAT WE ARE GOING TO DO IS TALK ABOUT THE DESIGN OF THE MONUMENTS AND LOCATION OF THE MONUMENTS IN THE PRICING AND FUNDING OF THE MONUMENTS SO THAT IS WHAT WE WILL DISCUSS. AT THE END OF THIS THERE ARE THREE DECISIONS I WILL NEED HELP FROM COUNSEL TO MAKE. THERE IS AN AVERAGE ON THE PRICE OF THE THAT IN THE PRICING ELEMENT OF THIS, THEY'VE AGREED TO FIND THE ROOT ON THE EAST MONUMENT AND THERE REMAINS TREND IN ITS APPROACH THE CITY TO BUILD A PARTNER AND FIND THAT. THERE ARE TWO OTHER OPTIONS. WE CAN CONSTRUCT THE MONUMENT IS DESIGNED BUT ONLY SINGLE-SIDED AND WE CAN PARTNER WITH MATERA TO REDESIGN THE SIGNS AND MADE IN SMALLER MODIFY THE MATERIAL TO REDUCE COST OF WELL.

NOW WE WILL TALK ABOUT IT AND COME BACK TO THOSE QUESTIONS. THIS IS THE WALL.

IT IS A TWO-SIDED WALL SO WE SEE HERE IS ONE SIDE IN THIS EXACT THING ATTACHES TO THE 12 FOOT COLUMN AS WELL AND YOU WILL BE UP TO SEE A DIM VIEW OF IT.

IT IS A DOUBLE-SIDED SIGN IN THE FRONT COLUMN IS 12 FOOT TALL IN THE BACK COLUMN IS SIX FOOT TALL AND THERE ON THE FRON METAL THAT MATCHES THE THEME OF DOWNTOWN AND THAT WOULD BE TIED IN THROUGHOUT HIGHWAY 66 AND THREE CONSTRUCTIVE THINGS MARTIN AND ADDITIONAL FEATURES AN OVERALL SIGN AS YOU SEE THERE IS A LIMESTONE IN THE ACTUAL SIGN THAT HAS THE ROWLETT LOGO, IT HAS AN LED BACKLIT ROWLETT LOGO SO IT WILL BE EASILY SEEN AT NIGHT.T'S A BIG SIGN TO IMAGINE THAT METAL SIGN IS NINE FOOT. AND THEN AS PLANTER BOXES SO AS ELECTRICITY AND IRRIGATION AS WELL. NEXT SLIDE.

THESE ARE THE FINAL LOCATIONS OF THE TWO SIGNS.HE EAST MONUMENT JUST FOR PERSPECTIVE YOU WILL SEE THE NOTE THAT SEES ROWLETT CNET POINT PARK AND HAD TO WORK WITH TXDOT ON THIS MONUMENT. BECAUSE THEY ARE SO LARGE IT DID NOT FALL IN ALL OF THEIR RIGHT AWAY SO WE DID MOVE THIS MONUMENT FROM THE OTHER SIDE OF THAT CLINIC TO THE SIDE OF THE CLINIC SO IT'S READY TO COME ACROSS HIGHWAY 66 AND CNET POINT PARK IS ON THE RIGHT AND THE MONUMENT WILL BE THERE. YOU CAN SEE ON THE SITE HOW IT IS A THREE-PRONGED MONUMENT THAT LOOKS LIKE IN THE. THE WEST MONUMENT WILL BE ACROSS FROM SPRINGFIELD PARKED IN FRONT OF ALTAVISTA NURSERY IS ALSO THE RIGHT WAY AND IT IS THE EXACT SAME SIGN JUST ON THE OPPOSITE END OF HIGHWAY 66. AND PRICING IS WHERE IT GETS MORE DIFFICULT.

THE TOTAL PROJECT COST FOR BOTH MONUMENTS AS THEY ARE CURRENTLY DESIGNED IS $477,000 AND SOME CHANGE. AND THAT CONSTITUTES ABOUT 188,300 1389 INCREASE OVER THE ORIGINAL ESTIMATE AND AS THE CONTRACT WAS LIT, THE TOTAL COST WAS 288 IN THE EAST WITH 165 IN THE WEST WAS 123. AFTER THE CONTRACT WAS LEFT, WE DID HAVE TO DO MOVEMENT OF THE MONUMENTS AND THAT DID -- WE MADE A FEW DESIGN CHANGES AND WE WENT THROUGH RHETORIC AT THE BOTTOM TO METAL THE MASS OF THE PLACES ALONG HIGHWAY 66 AND THAT RESULTED IN SOME COST INCREASES. THE BULK OF THESE MONUMENTS ARE BEING FUNDED THROUGH GREEN RIBBON FUNDS IN THE SECOND PHASE OF OUR GREEN RIBBON FUNDS ARE FUNDED MOST OF THE MEDIAN WORK ALONG HIGHWAY 66 AND THIS WILL FUND THE LANDSCAPE OF THE SIGNS AND ONE ADDITIONAL MEDIAN

[01:15:09]

ON THE EAST END OF TOWN RIGHT ACROSS FROM THE SIGNING MIGHT'VE SEEN SOME OF THOSE AND THEY CLEANED OUT CONCRETE AND WORK ON THE LAST MEDIAN SO THERE'S $250,000 THAT WE GOT IN 2014 AS PART OF THE ACHIEVEMENT AWARD AND THAT KERBY PARTNERED WITH US TO GET IN IT CAN ONLY PAY FOR THE SIGN IN THE POWER, THAT TYPE OF ITEM WHERE GREEN RIVER WILL FUND ALL OF THE SOFT SCAPE SO THE LANDSCAPE AND SUCH. THE INITIAL $340,000 IN FUNDING IS PROVIDED THROUGH THE GCC GCA AND DUE TO THE IT WILL BE OVER BUDGET BY 188 339.

WE HAVE DONE A LOT OF NEGOTIATION IN THEIR CONTRACTOR AND I PUT THE FULL TIMELINE IN THE STAFF REPORT AND THIS IS SOMETHING WE HAVE WORKED ON SINCE ABOUT 2015.

WHETHER ISSUES HELD IT UP IN A NUMBER OF OTHER THINGS HAPPENED.

NOW THAT WE FINALLY HAVE -- TXDOT HAS WORKED WITH THE CONTRACTOR TO ENSURE THE FINANCING, TXDOT HAS AGREED TO CONTRIBUTE THE ADDITIONAL WILL PEACE MONUMENT AND ASSESS THE CITY OF ROWLETT TO CONTRIBUTE 88 464 TO CONSTRUCT THE WEST END MONUMENT.

THIS IS A PARTNERSHIP BETWEEN THE TWO OF US WE WORK VERY HARD.

IF WE GO BACK OUT AND REDESIGN THE WALLS, TXDOT HAS NOT AGREED TO THE SAME FUNDING SO IT IS A PARTNERSHIP DEAL ON OPTION SAME. THEY WILL CONTRIBUTE THE 9000 AND WE WILL CONTRIBUTE 98. THIS WOULD BE TAKEN FUNDING OUT OF OUR COMMUNITY ENHANCEMENT PROJECTS. I WORKED WITH WENDY AND GARY TO FIND THE BEST PLACE TO FIND THIS THERE IS CURRENTLY 233,909 58 FUNDING PROPOSED AMOUNT IS 88 FOUR 6395 IT LIKELY TO THAT WILL LEAVE A REMAINING BALANCE IN THE IMMUNITY ENHANCEMENT PROJECTS FOR HUNDRED AND 85 495. IS THERE CONSENSUS FROM COUNSEL. I WILL TELL YOU IF NUMBER THREE IS THE ITEM.

THE MONUMENT AS DESIGNED AND FIND THE AVERAGE. THERE IS A CONTENT ITEM TONIGHT. I APOLOGIZE AND WOULD TYPICALLY DO NOT DO THIS IN THE SAME NIGHT BUT DUE TO THE NATURE OF THIS AND TXDOT HAS A CONTRACTOR WAITING ON US TO MAKE A DECISION. WE DID GO AHEAD AND PUT IT ON TONIGHT'S AGENDA SO THERE IS A CONTENT ITEM TO APPROVE THE ADVANCE FUNDING AGREEMENT WITH TXDOT FOR THE AVERAGE.

IS THERE CONSENSUS FROM COUNSEL TO CONSTRUCT THE MONUMENT AS DESIGNED BUT REDUCE IT ONLY SINGLE-SIDED? OR PARTNER WITH LA TERRA TO OVERALL REDUCE THE SIZE OF MATERIALS IN THE SIGNAGE OR KEEP THE MONUMENT AS DESIGNED AND FUNDING THE AVERAGE OF THE

WEST MONUMENT IN PARTNERSHIP WITH TXDOT? ANY QUESTIONS?>> I AM WAITING

FOR LAURA. >> I WAS JUST TRYING TO HURRY. >> I CAN'T SEE EVERYBODY.

I HAVE TWO HANDS UP. I DON'T KNOW WHO RAISED THEIR HAND FIRST.

BLAKE, I WILL GO WITH YOU. >> WHAT WE PAY FOR OUT OF THE COMMUNITY ENHANCEMENT PROJECT FIND? WHAT ARE SOME OF THE THINGS THAT WE DO.

GOING TO RELY ON GARY OR PAUL. >> WHAT WE HAVE BEEN USING THAT FOR HIS SCREAM ALL REPAIRS.

>> THE SCREEN WALL, I THOUGHT THAT WAS BUDGETED SEPARATELY. >> THIS WAS LEFT OF HER FRIENDS

FROM PREVIOUS FISCAL YEARS IT WAS UNUSED. >> THIS GOES BACK TO WE HAD SET SEVERAL YEARS IN A ROW SEVERAL HUNDRED THOUSAND DOLLARS TO ADD MY LANDSCAPING TO BE OUR SCREENING WALLS ALONG THAT WALL AND WE HAVE DONE THAT. THESE ARE REMAINING FUNDS HAVE

NOT BEEN SPENT ON THAT PROJECT YET. >> THIS IS SITTING THERE

WAITING TO BE USED. >> YOU MAY REMEMBER IT THE MIDDLE MONUMENT AND SO WE

[01:20:07]

COMMENTED THAT AND DID LANDSCAPING AND WE TOOK OUT AS MARTHA MENTIONED SOME CHAIN-LINK FENCES ON THE EAST SIDE. THERE HAS BEEN SEVERAL DIFFERENT. THERE IS NO SPECIFIC POLICY IS WHERE DISCONNECT US OF THIS TYPE OF PARK AND REC IMPROVEMENTS IN GREEN SPACE IMPROVEMENTS AROUND THE CITY.

>> )I WILL SAY THIS, THIS WOULD BE ALIGNED WITH THE KINDS OF PROJECTS WE'VE BEEN DOING WITH

THAT. >> IN THE LAST QUESTION, HAVE YOU CONSIDERED INSTEAD OF DOING A V SHAPE, HAVE YOU CONSIDERED DOING ONE SIDE IN THE MEDIAN BECAUSE I KNOW IT IS A PRETTY LARGE MEDIAN AND THEN HAVING DOUBLE-SIDED. IS THAT SOMETHING WILL

CONSIDER. >> WHEN WE DESIGNED THESE WALLS THE GOAL WAS TO MAKE THEM BOTH MATCH AND THE GOAL WAS TO HAVE THEM BE A STATEMENT PEACE. WHEN HE CAME IN THE EDMODO YOU WERE IN ROWLETT AND IT REALLY SAYS SOMETHING. MARTHA CAN TELL YOU THROUGH THE YEARS, SINCE THIS GRANT WAS AWARDED IN 2015, WE HAVE DESIGNED IN THE MEDIAN AND RIGHT AWAY AND ONE SIDE AND TWO SIDE AND WHEN IT ALL STARTED COMING TOGETHER, IT WAS REALLY IMPORTANT THAT IT WAS A STATEMENT PEACE AND SO THAT POINT WE HAD A LOT OF LANDSCAPE THAT WAS TXDOT EASEMENT AND THEY WERE WILLING TO USE THAT FOR THE SIGN AND WORK WITH US TO DO THAT AND THAT IS HOW WE ENDED UP IN THE MEDIANS ON EITHER SIDE IN FRONT OF ALTAVISTA AND CLOSE IS THE SCENE AT POINT PARK. IT WILL BE AN AMAZING SIGN.

MUCH COOLER THAN SOMETHING IN THE MEDIAN. THE MEDIAN AND I'M HORRIBLE AT THIS, BRAD MAY KNOW HOW WIDE IT IS, BUT I THINK IT IS ONLY FIVE OR SIX FOOT WIDE.> IT IS ABOUT 10 IN THAT LOCATION BUT IT WOULD BE PRETTY TIGHT. ON THE TXDOT HIGHWAY THEY ALSO

HAVE A BUFFER FROM THAT WILL BE INCORPORATED. >> THIS IS MUCH BIGGER THAN

WHAT I'M THINKING. THIS IS HUGE. >> 12 FOOT TALL.

>> YOU TO BUILD A NEW MUNICIPAL COMPLEX OF THIS. >> EACH WALL IS ABOUT 10 FOOT

LONG. >> THE CUT LETTER AS PART OF THAT DESIGN AND THERE'S SOME ACRYLIC LETTERS THAT PUSH OUT THROUGH THE CUTOUTS. THEY CAN BE VIEWED DURING THE DAY. ONE OF THE CHALLENGES WE SEE A LOT WITH THE SIGNS AND THEY ARE BACKLIT AS THEY GET SHADED DURING THE DAY AND IT'S VERY HARD TO SEE AND SAID THIS WHEN WE WENT THROUGH DESIGN OPTIONS AND HAVE A DESIGN MANUFACTURER WE HAVE BEEN WORKING WITH ON DETAILS TO MAKE IT SHARP LOOKING 24 HOURS A DAY. DURING THE DAY YOU WILL HAVE THESE ACRYLIC WHITE BACK LETTERS THAT WILL HAVE THE ROWLETT LOGO BUT THEN AT NIGHT IT WILL GLOW THROUGH THE LOGO. THAT WAS ONE OF THE INTERESTING DESIGN POINTS AT THE BEGINNING.

>> MARTHA, YOU HAD YOUR HAND UP NEXT. >> DO YOU HAVE LANDSCAPE

LIGHTING AS WELL ON THAT? >> AT THIS TIME THERE IS NO LIGHTING INSIDE THE LANDSCAPE BUT THE LIGHTS ARE ON THE SIGN THEMSELVES. THE BED THAT IS CONNECTED TO IT, IT IS A LOW GROUNDCOVER BED THAT GIVES THE SIGN OF A STUDENT SO IT IS NOT A LARGE STONE MONOLITH COMING OUT OF THE GROUND. WE WORKED WITH THE GROUP THAT WAS DOING A LOT OF THE VISIONING IN DOWNTOWN AT THE TIME ON THE MONUMENTS IN THE UPDATES AND WANTED TO DO TO SEE THE ROUNDABOUT AND TO THOSE OTHER MONUMENTS WITHIN DOWNTOWN. A LOT OF THESE FEATURES IN THE BASE MATERIALS AND YOU

>> YES, AND I KNOW AT ONE TIME WE HAD TALKED ABOUT THE POSSIBILITY OF DIGITAL SIGNS ON THOSE MONUMENTS.

AND SO DID YOU GUYS EXPLORE THAT? DID YOU TALK TO TECH SCOTT ABOUT IT DID YOU GET ANY PRICING ON

IT? >> THE FEEDBACK THAT WE HEARD WAS JUST THE ABILITY TO PUT SOMETHING THAT RAN INFORMATIONAL

[01:25:06]

SIGNAGE OR DIFFERENT DIGITAL INFORMATION AT THIS LOCATION WASN'T PREFERRED. TO NOW MAYBE A SECONDARY DIGITAL SIGN OR INFORMATIONAL SIGN ALONG 66 IS APPROPRIATE BUT AT THIS POINTING ON THESE END CAPS THE DETERMINATION WAS TO JUST KEEP IT THE LOGO AND YOU KNOW THAT STATEMENT OF ENTERING AND EXITING. AND THAT'S THE BIG REASON WHY IT'S ON BOTH SIDES TOO IS IT IS ACTUALLY A SIGN YOU WILL SEE AS YOU COME IN AND YOU LEAVE. EARLY ON, WE WANTED TO DESIGN ONE ON EITHER SIDE OF THE ROAD. THERE JUST WASN'T A LOCATION FOR THROUGHOUT THAT FIVE MILES TO EVEN PUT A SIGN ON EITHER SIDE OF THE ROAD. SO YOU KNOW, BOOK ENDING IT.

BUT BEING ABLE TO CREATE THIS V SHAPE TO WHERE UGH AS YOU COME IN IT'S ON YOUR SIDE BUT AS YOU LEAVES YOU'RE BIG ENOUGH TO WHERE YOU'LL SEE IT ON THE LEFT SIDE TOO.

>> YES, I DEFINITELY LIKE THE DOUBLE-SIDED SIGN.

I CAN'T IMAGINE GOING TO THE EXPENSE AND HAVING THE OPPORTUNITIES TO HAVE IT ON BOTH SIDES AND NOT DOING IT.

BUT AS ANGIE SAID THIS HAS BEEN A LOT OF YEARS IN THE MAKING.

AND IT'S PRETTY EXCITING TO SEE IT GET TO A PLACE WHERE CONSTRUCTION CAN BEGIN. AND YOU KNOW I THINK ANY TIME WE CAN GET IT ALMOST HALF A MILLION DOLLARS IN SIGNAGE FOR OUR CITY FOR $88,000, WE SHOULD CERTAINLY DO IT.

TXDOT HAS BEEN PRETTY GENEROUS IN MY MIND, AND I JUST WANT TO EXPRESS MY APPRECIATION TO TXDOT FOR KICKING IN THE ADDITIONAL FUNDS. THROUGH THE GREENER RIBBON PROJECT TO MAKE THIS AS BEAUTIFUL AS THEY LOOK, AND I AM ALL IN FAVOR OF UTILIZING THE FUNDS FROM THIS BUCKET.

I THINK IT'S ENTIRELY APPROPRIATE.

AND SOB I SO I AM IN FAVOR OF APPROVING.

>> THANK YOU MARTHA. DID YOU HAVE YOUR HAND UP?

>> I AGREE WITH WHAT MARTHA SAID, IN THE ARM OF OUR LOCAL PARTNERS AT KRB, BUT FOR THE WORK THEY HAD DONE WE WOULDN'T HAVE THE GOVERNMENT ACHIEVEMENT GRANT, WE WOULDN'T HAVE THE 250 THE ABILITY TO DO IT WHICH IS FANTASTIC AND ALL THE GREAT WORK THAT THEY HAVE DONE TO MAKE THIS FEASIBLE.

THIS IS WHAT THIS MONEY IS THERE TO USE.

AND SO TO BE ABLE TO GET THIS LEVEL OF INVESTMENT AND I THINK IT SHOWS A GREAT PARTNERSHIP WITH TXDOT, THAT THEY ARE EATING PART OF THAT COST. SO I'M COMPLETELY IN FAVOR OF EXPENDING THIS MONEY OUT OF THAT BUCKET TO BE ABLE TO GET THE WORK DONE. IT'S GOING TO ADD A NEW -- IT'S GOING TO ENHANCE THE ENTRANCE INTO OUR CITY.

SOMEONE WAS TALKING ABOUT THE ONE IN ROCKWALL THAT THEY PUT UP. THIS IS GOING TO MATCH THAT ONE.

MARTHA, YOU ARE IN THE LINE TO OGET ANOTHER GOVERNMENT ABOUT LOOK AND SIGN THERE. SO I'M IN FAVOR OF IT.

>> THANK YOU. >> L I'M GOING TO RUN WITH THAT

MATT. >> THANK YOU MATT AND MARTHA.

PAM DO YOU HAVE ANYTHING? YOU HAD YOUR HAND RAISED.

>> YES, I RAISED MY HAND. I WOULD AGREE WITH MARTHA AND MATT AND I'M IN TOTAL AGREEMENT, BOTH SIDES, BHOO BECAUSE IN ROWLETT WE ALWAYS MAKE A STATEMENT AND THAT WILL BE A STATEMENT. SO I'M IN FAVOR OF IT.

TAKE THE MONEY FROM THE -- JUST KEEP ON GOING.

>> THANK YOU PAM. I WILL VOTE FOR THIS.

HESITANTLY. I THINK $189,000 OVERRUN IS EXCESSIVE. IT'S MORE THAN ONE OF THOSE SIGNS WAS ORIGINALLY PLANNED FOR.

I HAVE A BIG HEARTACHE WITH THAT.

I HAVEN'T BEEN INVOLVED IN THE LAST FOUR YEARS SO I'LL RESPECT THE EFFORT. BUT ON THE SURFACE, I THINK 189,000 OVERRUN ON THIS THING IS RIDICULOUS.

I JUST DON'T KNOW HOW TO FIX IT AND STILL GET THE STATE FUNDING.

SO I AGREE THE $88,000 INVESTMENT ON HALF A MILLION DOLLAR PROJECT IS A GOOD RETURN. I JUST DON'T UNDERSTAND WHY IT'S A HALF A MILLION DOLLAR PROJECT. I HAVE A BIG HEARTACHE WITH

[01:30:04]

THAT. BUT THOSE ARE MY EDITORIAL COMMENTS. ANYTHING ELSE, COUNCIL? I WILL NOT ASK IT TO BE PULLED. I KNOW IT'S ON THE CONSENT

AGENDA. >> THANK YOU.

>> I WILL. HAVE A HEARTACHE.

>> MAYBE I WILL -- >> IT HAS BEEN A PROCESS I

PROMISE YOU. >> I UNDERSTAND THE PROCESS

BUT -- >> AND TXDOT TAKES CARE OF ALL THAT BIDDING AND THEY KIND OF SAY HERE YOU GO.

TOTALLY WE HAVE HAD THOSE CONVERSATIONS WITH THEM OVER AND

OVER AGAIN, TAMMY, I PROMISE. >> I KNOW BUT YOU CAN'T MISS

THAT MUCH ON A DESIGN. >> I AGREE.

>> THAT IS THE RIDICULOUS PART OF IT.

SO DKS -- ANYWAY. ANYTHING ELSE COUNCIL, SORRY, I ENDED THAT ON A BAD NOTE, I'M SORRY.

SO COUNCIL WE'RE NOT GOING TO GET TO ITEM 3B BEFORE THE REGULAR MEETING. WE'LL DO THAT AFTER THE REGULAR MEETING, IF BRIAN STILL WANTS US TO DO IT IN THE RIG MEETING.

>> THAT WOULD BE FINE. WE CAN ALSO PUSH IT TO THE NEXT

MEETING. >> YOU CAN DECIDE AT THE END OF THIS REGULAR MEETING. CAN COUNCIL, LOOK AT THE CONSENT

[4. DISCUSS CONSENT AGENDA ITEMS]

CALENDAR, IS THERE ANYTHING YOU WOULD LIKE TO PULL FROM

CONSIDERATION? >> I'D LIKE TO PULL 7B.

>> B AS IN BOY? >> YES.

>> OKAY, WE'LL PULL THAT FOR INDIVIDUAL CONSIDERATION.

ANYTHING ELSE COUNCIL? OKAY.

LAURA DO WE HAVE SOMEONE TO GIVE THE INVOCATION?

>> YES, MA'AM. >> I'M HERE.

>> HI, HEY! CAN WE TAKE A THREE OR FOUR-MINUTE BREAK BEFORE OUR REGULAR MEETING STARTS, PLEASE.

OKAY. ANYTHING TO PASS

[3B. Update City Council on Employee Benefits Strategy for Fiscal Year 2021 to include Plan Performance Updates and the Wellness Program. (20 minutes)]

>> ALL RIGHT 3 IMMPLET, UPDATE CITY COUNCIL ON EMPLOYEE BENEFIT STRATEGY FOR FISCAL YEAR 2021 TO INCLUDE PLAN PERFORMANCE UPSTAIRS AND THE WELLNESS PROGRAM.

>> AND THAT WILL BE RICHARD BROWN.

>> GOOD EVENING, MAYOR AND COUNCIL.

>> THIS IS THE FIRST TIME YOU HAVE BEEN RELEGATED TO THE END.

>> I KNOW, THAT'S ALL GOOD. I'M HAPPY WITH GETTING THIS PARTICULAR INFORMATION OUT TO YOU GUYS SO WE HAVE IT BEFORE THE BUDGET AND ALL THE PROCESS. SO YOU CAN GO TO SLIDE 2 LAURA.

FOR THE LAST FEW YEARS WE'VE USED THIS PARTICULAR SLIDE TO JUST SHOW HOW ROWLETT HAS TRENDED AGAINST NATIONAL GROWTH.

IT ISN'T -- WE'RE NOT COMPARING YEAR-OVER-YEAR COST, WE'RE JUST SHOWING EACH YEAR HOW MUCH HEALTH CARE HAS INCREASED.

AND OF COURSE, HEALTH CARE CONTINUES TO BE ONE OF THE THINGS THAT COST THE MOST. BUT IF YOU LOOK AT THE TRENDS, I THINK YOU'LL SEE THAT GOING ALL THE WAY BACK TO 2008, THINGS HAVE REALLY TRENDED DOWN AND THAT'S GOOD.

INCLUDING THE LAST COUPLE OF FIFISCAL YEARS FOR US, THE AMOUT OF DOLLARS WE HAD TO FUND TO MAINTAIN THE SAME LEVEL OF HEALTH COVERAGE HAS GONE DOWN A LITTLE BIT.

AND SO THAT'S GOOD. AND WE'RE GOING TO SEE THOSE NUMBERS HERE IN JUST A SECOND. ON JUNE 16TH OF THIS YEAR, CITY COUNCIL APPROVED A RENEWAL AGREEMENT WITH UNITED HEALTH CARE TO PROVIDE THIRD APPEARED ADMINISTRATIVE SERVICES FOR THE NEXT THREE YEARS WITH A COUPLE OF EXTENSIONS DEPENDING ON HOW THINGS ARE GOING AT THE TIME. AND IN ADDITION, THE ONE MOST IMPORTANT THING WE WERE ABLE TO DO ON THAT DATE WAS LOCK IN REINSURANCE COVERAGE FOR NEXT YEAR.

IS WE'VE HAD A FEW DIFFICULT YEARS FROM A REINSURANCE STANDPOINT. ABOUT IF YOU GO ON FOR THE NEXT SLIDE FOR ME. THIS YEAR HAS BEEN A REALLY GOOD YEAR. IF YOU LOOK AT REVENUES VERSUS EXPENSES YOU WILL SEE THAT WE ARE NOW IN THE BLACK.

AND MOST OF THE TIME HEALTH COVERAGE TRENDS THIS WAY.

BEGINNING OF A PLAN YEAR, PEOPLE HAVE NEW DOLLARS TO SPEND, AND THEIR HEALTH SPENDING ACCOUNT IN THEIR HRA ACCOUNT AND IN THEIR FLEXIBLE SPENDING ACCOUNT. THEY'VE PLANNED ON THE NEXT THING THEY'RE GOING TO DID FROM THE HEALTH PERSPECTIVE AND THEY DO THOSE THINGS AT THE BEGINNING OF A PLAN YEAR AND AS THE PLAN YEAR GOES THINGS TREND USUALLY THE OTHER WAY SO TOWARDS THE END

[01:35:03]

OF THE PLAN YEAR YOU HAVE LEST COST.

COVID PROBABLY AFFECTED THIS BECAUSE LOTS OF VOLUNTARY THINGS WERE NOT NECESSARILY ALLOWED TO HAPPEN AND SOME OF THAT MAY AFFECT NEXT YEAR. WE DON'T REALLY KNOW AND UNTIL WE KNOW HOW COVID DOES THAT WE CAN'T REALLY PLAN THAT WELL.

SO WE'VE CONSERVATIVELY PLANNED, HOW NEXT YEAR'S COSTS WOULD BE.

BUT I JUST WANTED TO POINT OUT THIS YEAR'S COSTS ARE VERY.

>> AND IF YOU LOOK AT THE BEGINNING REVENUES THAT WE CARRIED OVER FROM THE ACTUAL COST OF HEALTH CARE FROM TWIEBT 29THWE ARE IN A PRETTY GOOD PLAE WITH THE END RESULT BEING RELATIVELY SIGNIFICANT MAKING SURE WE HAVE COSTS ONGOING FROM THIS PARTICULAR PLAN. NEXT SLIDE.

SO OVER THE NEXT COUPLE OF 82 EARS WE HAVE HAD SOME SIGNIFICANT STOP LOSS ACCLIMATION IN PARTICULAR IN 2019, YOU CAN SEE THAT WE ACTUALLY RECEIVED FROM OUR STOP LOSS CARRIER $1,500,000, MAKES AT A NUMBERS UNDER REVENUE AND THE NUMBERS UNDER OPERATING EXPENSE LOOK AWFULLY HIGH.

BUT WHEN YOU FACTOR THOSE OUT AND TAKE INTO ACCOUNT THE NET CHANGE THE ENDING FUND BALANCE FROM THE ACTUAL COST OF 2019 WAS REALLY GOOD. THE ENDING FUND BALANCE FROM 2018 NOT QUITE SO GOOD BUT STILL POSITIVE VERSUS 2017 WHERE IT WASN'T SO GOOD. IN THIS PARTICULAR CALENDAR YEAR, EXCUSE ME FISCAL YEAR IN 2020, WE'VE ACTUALLY HAD 11 CLAIMS THAT EXCEED $50,000, SIX OR ABOVE 100, THE TOTAL OF 11 CLAIMS EQUALS $1.5 MILLION. AND WE WILL RECEIVE.

$550,000 FROM REINSURANCE TO OFFSET THOSE COSTS WHICH IS KEEPING THE REVENUES AHEAD OF EXPENSES.

IF YOU GO BACK TO 2019, WE HAD 14 CLAIMS THAT EQUALED APPROXIMATELY $2.5 MILLION AND 6 OF THOSE CLAIMS EXCEEDED $100,000 AND WE RECEIVED $1 MAN5 MILLION BACK IN REINSURANCE.

THAT WAS GOOD. BECAUSE WE'VE HAD RELATIVELY GOOD EXPERIENCE OVER THE LAST TWO OR THREE YEARS GOING INTO NEXT YEAR THE ACTUARIAL CALCULATIONS WON'T REQUIRE US TO INCREASE PREMIUMS TO EMPLOYEES. WE CAN MAKE IT WITH THE RESOURCES THAT WE HAVE AND WITHOUT REALLY INCREASING EXPENSES GREATLY TO OEITHER THE CITY OR THE EMPLOYEES.

CAN YOU SEE THAT UNDER THE PROPOSED AMOUNT THAT WILL BE IN THE BUDGET FOR 2021. IT'S ABOUT 2.4% GREATER.

UNDER YOU REVENUES FROM WHERE IT WAS.

AND WHILE THE CITY CONTRIBUTION IS UP A LITTLE AND EMPLOYEES ARE DOWN, THAT'S DUE TO HAVING 370 IN THE PLAN VERSUS 350 THE PREVIOUS YEAR AND THE BLEND BETWEEN THE THREE HEALTH PLANS, PPO HRA HSA LESS PEOPLE ARE COVERING FAMILY AND MORE PEOPLE ARE JUST COVERING THEMSELVES AND THE CITY PICKS UP 97% OF THE COST FOR EMPLOYEE ONLY WHEREAS WE ONLY PICK UP 60 OR 70% OF THE COST WHEN PEOPLE ADD FAMILY MEMBERS.

BUT THE END RESULT OF THE ENDING FUND BALANCE IS VERY GOOD.

IN ADDITION JUST TO NOTE THERE ARE NO INCREASES IN PREMIUMS FOR HEALTH COVERAGE, NO INCREASES IN PREMIUMS PROPOSED FOR DENTAL OR VISION OR ANY OF THE OTHER BENEFITS THAT EMPLOYEES PAY FOR.

SO IT SHOULD BE A COST NEUTRAL YEAR.

IN THE EVENT PEOPLE SELECT EXACT SAME COVERAGE THEY HAD PREVIOUS.

>> RICHARD, BEFORE YOU GET OFF THIS PAGE I HAVE A QUESTION.

NOT SURE YOU ARE GOING OFF IT OR NOT.

PAYMENTS FOR STOP LOSS, HOW MUCH DOES IT COST FOR THAT COVERAGE?

>> SO IF YOU LOOK DOWN BELOW UNDER OPERATING EXPENSE, SO IN TWEFNTS, THE INDIVIDUAL STOP LOSS PREMIUM WAS $457,900 --

>> THERE IT IS, I'M SORRY. >> THAT'S OKAY.

AND THEN IF YOU LOOK DOWN ACROSS THAT LINE YOU'LL SEE HOW MUCH WE PAID IN PREMIUM. AND UNFORTUNATELY THAT PREMIUM IS GOING UP AND THE REASON IT'S GOING UP IS BECAUSE WE HAVE HAD A FAIR AMOUNT OF REINSURANCE CLAIMS. BUT YOU HAVE TO HAVE IT WHEN YOU'RE SELF FUNDED.

UNLESS YOU'RE THE SIZE OF WALMART OR CATERPILLAR OR SOME HUGE COMPANY WHERE THEY CAN SELF FUND THEIR RISK, WE CAN'T BECAUSE WE DON'T HAVE A POOL OF EMPLOYEES THAT MAKE THAT RISK BIG ENOUGH TO BE ABLE TO DO IT. BUT BY BUYING INSURANCE YOU CAN

HOPEFULLY MITIGATE THOSE COSTS. >> I UNDERSTAND ALL THAT.

I PROMISE YOU. WILL WE HAVE THE SAME REINSURANCE COMPANY IN ALL THREE YEARS?

[01:40:01]

>> WE HAVE NOT. SO FOR 2017 TO 2018, IT WENT FROM BERKSHIRE HATHAWAY STEALTH TO BERKSHIRE HATHAWAY ONE OF THE UNDERWRITERS THEY UNDERWRITE. WE WANTED A GREAT RATE THIS YEAR BECAUSE FGHTS ANOTHER COMPANY WANTED OUR BUSINESS SO BAD, PROBABLY THAT PREMIUM IS ABOUT $250,000 LESS THAN THE OTHER LOWEST QUOTE FROM OUR GOING OUT TO BID FOR THAT PARTICULAR COVERAGE. IN ADDITION, UNITED HEALTH CARE HAS AT LEAST ONE YEAR GUARANTEE, NOT TO GO UP MORE THAN 50% WHICH IS HUGE, WE DON'T WANT THAT TO HAPPEN.

BUT NO ONE ELSE WOULD PROVIDE MORE THAN THE PREMIUM FOR ANOTHER YEAR WITHOUT THE GUARANTEES THE NET THE NEXT YEAR. THAT'S CRITICAL FOR US TO MAKE SURE WE DON'T HAVE TO PAY TOO MUCH IF IN FACT WE WERE TO HAVE

ANOTHER NOT SO GOOD. >> IT'S AMAZING THAT THEY'RE PROVIDING THAT KIND OF COVERAGE WITH THAT PREMIUM.

>> I AGREE. SO I'M VERY HAPPY AND WE DID A GREAT JOB, IT WAS GREAT WE WERE ABLE TO GET THAT LOCKED IN.

IF THE BUDGET PROCESS HADN'T BEEN PUSHED FORWARD SO THAT I HAD TO DO THIS SO VERY EARLY, WE MIGHT NOT HAVE GOT THAT PREMIUM LOCKED IN. AND SO EVEN THOUGH IT WAS RUSHED, BECAUSE WE HAD TO GO DEPARTMENT OFFASTER, WE HAD THAM

LOCKED FOR NEXT YEAR. >> WHY DID THE BENEFITS PREMIUM

GO DOWN SO MUCH? >> WHICH ONE ARE YOU LOOKING AT?

>> ABOUT BENEFITS PREMIUMS, 5.2 MILLION TO 4.47.

>> IF YOU TAKE THE 5.2 AND SUBTRACT THE 1.5 THE ACTUAL COST FOR THAT YEAR IS ABOUT 3,750,000.

BECAUSE REINSURANCE COVERED THAT OTHER COST.

IF WE WERE TO GO BACK TO THE FREEIVEPREVIOUS SLIDE, LET ME SF IT'S ON THE NEXT ONE. YES GO BACK.

UNDER OTHER SO FAR THIS YEAR WE'VE RECEIVED APPROXIMATELY $400,000 FROM REINSURANCE. SO THAT NUMBER IS GOING TO GROW.

WHAT HAPPENS IS THE BUDGETED AMOUNT ASK A SPECULATIVE GUESS, WE DON'T TAKE INTO ACCOUNT STOP LOSS.

STOP LOSS IS ADDED IN, AT THE END OF THE YEAR THERE'S NO WAY TO KNOW WHAT'S GOING TO HAPPEN SO THAT'S WHY THAT NUMBER IS SO HIGH. DID THAT ANSWER YOUR QUESTION?

>> ALL RIGHT, I DON'T KNOW, BUT I'LL HAVE TO GO THINK ABOUT THAT. THAT'S OKAY.

>> SO IF YOU GO TO THE NEXT ONE SO IF YOU LOOK ACROSS WHERE IT SAYS BENEFIT PAYMENTS, BENEFIT PAYMENTS ARE WHAT WE PLANNED IN THE BUDGET. SO AN ADOPTED BUDGET AMOUNT.

PLUS WHATEVER REINSURANCE WE WOULD HAVE RECEIVED.

BECAUSE WE WOULD HAVE PAID THOSE CLAIMS AND THEN RECEIVED THE REIMBURSEMENT TO OFFSET IT. BUT YOU CAN'T REALLY BUDGET FOR STOP LOSS. IT'S SOMETHING THAT IS AN UNKNOWN. YOU DON'T KNOW HOW MANY CLAIMS YOU'RE GOING TO HAVE THAT ARE GOING TO OFFSET THOSE BENEFIT PAYMENTS. SO THE ACTUAL AMOUNTS AND THE ADOPTED AMOUNT WERE COMPLETELY DIFFERENT NUMBERS.

DOCUMEDON'TED IS YOUR BEST GUESF YOU DON'T HAVE STOP LOSS.

>> I GET THAT. HOW CAN WE AFFORD THAT WITHOUT INCREASING PREMIUMS WHEN ALL THE COSTS ARE GOING YOU CAN

SIGNIFICANTLY A? >> IN THIS ACTUAL CASE THE ACTUAL COOPERATED AMOUNT AND THE PROPOSED ADOPTED AMOUNTS DIFFERENCE UNDER EXPENSES OF ABOUT 100,000, 120,000.

SO WHAT HAPPENS IS, THAT TRANSITIONS INTO 370 EMPLOYEES ACTUARIAL COST BASED ON 12 DIFFERENT OPTIONS.

SO I CAN CHOOSE THE EPO, I CAN CHOOSE THE HRA, I CAN CHOOSE THE HSA. I CAN CHOOSE TO COVER MY FAMILY MEMBERS BUT I DON'T HAVE TO. EMPLOYEE COST WE COVER IN FULL BUT FAMILY COST WE SHARE IN SO THAT 1,059,000 IS PREDOMINANTLY EMPLOYEES COVERING THEIR FAMILY MEMBERS FOR COVERAGE.

SO OUR BLEND OF PEOPLE WHO ARE CHOOSING TO COVER THEIR FAMILY VERSUS JUST COVER OTHEMSELVES FROM NEW EMPLOYEES COMING AND OLD EMPLOYEES LEAVING, THE BLEND HAS JUST CHANGED.

SO ACTUARIALLY, HUB OUR CONSULTANT CALCULATES THE NUMBER THAT HAS TO BE FUNDED IN EACH ONE OF THOSE GOING FORWARD.

THOSE PREMIUMS DIDN'T CHANGE BECAUSE THERE ARE 20 ADDITIONAL EMPLOYEES COVERED ON SOME VAIRNLS OF COVERAGE ON 12 OPTIONS, BASED ON IF THEY HAVE A CHILD, CHILDREN DPM THEY HAVE A SPOUSE, IF THEY'RE COVERING THEIR FAMILY.

THE BLEND IS SCAB CONSTANTLY CHANGING.

>> SORRY GUYS I'M COMPLICATING THE QUESTIONS.

THE LAST QUESTION, I THINK JURY ENDING FUND BALANCE IN 2020 IS

WRONG. >> AND SO THAT'S THE ADOPTED

[01:45:01]

BUDGET. NOT THE ACTUAL.

SO WHAT HAPPENED WAS, THEY WOULD HAVE CHANGED -- THAT WOULD HAVE BEEN THE ADOPTED AMOUNT. IT WOULD HAVE CHANGED BASED ON FINAL ACCOUNTING AND THE ACTUAL TOTALS FROM THE PREVIOUS YEAR.

SO YOU ARE CORRECT. BECAUSE IT REALLY WOULD BE SOMETHING DIFFERENT. BUT I'M JUST SHOWING THE ADOPTED BECAUSE THE PROPOSED IS ALSO GOING TO BE THE ADOPTED, VERSUS

WHAT ACTUALLY HAPPENED. >> AND MAIRS WE ACTUALLY AT THIS TIME ARE EXPECTING A SURPLUS. AND THE ENDING BALANCE LAST YEAR WAS 656,000. WE ARE EXPECTING TO START NEXT

YEAR WITH ABOUT 705,000. >> THAT IS GOOD NEWS.

>> IT IS GOOD NEWS. >> AND END UP WITH A SURPLUS

NEXT YEAR. >> AND CROSS YOUR FINGERS.

>> OKAY, THANK YOU, SORRY FOR THAT GUYS.

>> NO, ABSOLUTELY, I'M GLAD, HAPPY TO EXPLAIN.

HAPPY TO EXPLAIN. JUST A FEW MORE SLIDES.

WE STILL USE COMPASS. I LOVE COMPASS.

IVELY IT GOT PUR PURCHASED BY A COMPANY CALLED ALIGHT.

THEY ARE A GIANT CONGLOMERATE THAT PROVIDES IN THEIR WORDS CAPITAL HEALTH PROGRAMS OR SOMETHING.

I HOPE THEY DON'T CHANGE WHAT THEY DO FOR US.

ALIGHT HAS NOT CHANGED ANYTHING YET BUT WHEN COMPANIES GET PURCHASE ABOUTED THINGS TYPICALLY CHANGE.

SO FAR THIS YEAR THEY HAVE HELPED SAVE $100,000 AND OVER THE LIFE, ABOUT $1,168,000. STILL A GOOD COMPANY, STILL A GOOD PRODUCT. JUST HOPE THE COMPANY DOESN'T CHANGE. NEXT SLIDE.

SO BIOMETRIC SCREENINGS ARE ONE OF THE WAYS THROUGH THE WELLNESS PROGRAM THAT WE TRY TO TREND AND MEASURE HOW THINGS ARE GOING.

AND SO WHAT'S GOOD ABOUT THIS SLIDE IS THAT LOOK AT THE DIABETIC, PREDIE BET BEINGDIABE. IF YOU LOOK AT IT, IT'S SLIGHTLY TURNING BACK. BLOOD GLUCOSE OR A 1 CRMPLETS THEIR AVERAGE BLOOD OVER 90 DAYS WAS ABOVE THE 6.0 THAT YOU WANTED IT TO BE, OR ABOVE 100. BUT THE TREND OVERALL FOR THE LAST FOUR YEARS IS DOWN. I HOPE THAT THAT'S BASED ON US HELPING PEOPLE TAKE CARE OF THEM.

BECAUSE THAT'S WHAT THE WELLNESS PROGRAM AND WELL-BEING IS ABOUT.

IN ADDITION THE HYPERTENSION, PREHYPERTENSION THAT TREND IS SORT OF DOWN TOO. EVEN THOUGH IT WENT UP AND DOWN, THAT NUMBER IS LOWER THAN IT HAS BEEN IN 22 YEARS AND DIABETIC IS LOWER THAN IT HAS BEEN IN FOUR YEARS.

THOSE ARE GOOD NUMBERS. HOPEFULLY ALL THE THINGS WE'RE DOING AS IT RELATES TO WELLNESS GUIDE PEOPLE WITH THE RIGHT DECISIONS TO TAKE CARE OF THEMSELVES AND THE WAY THEY CHOOSE TO TAKE CARE OF THEMSELVES.

HAVEN'T CHANGED OVER WEIGHT AND OBESE, THAT'S A MEASURE OF HEIGHT AND BODY MASS, WEIGHT, AND SO UNFORTUNATELY, AMERICA HAS A TENDENCY TO BE ALL THOSE SCALES THAT THE MEDICAL COMMUNITY HAS DECIDED IS THE ACCURATE WEIGHT OR HIGH.

SO ALMOST EVERYBODY TENDS TO FALL ABOVE THE 25% BMI.

AND THEN LAST, WE HAD A LITTLE BIT LOWER CHOLESTEROL NUMBER FROM THIS YEAR. SO THREE OUT OF FOUR CATEGORIES WERE BETTER. REMEMBER EVERY YEAR THERE ARE POTENTIALLY 50 OR 60 NEW EMPLOYEES.

AND SO WE'RE CONTINUALLY, PEOPLE ARE RETIRING, PEOPLE ARE LEAVING, PEOPLE ARE COMING ON, WE'RE CONTINUALLY REWORKING THAT GROUP SO YOU'RE NOT NECESSARILY MEASURING THE SAME BLEND OF PEOPLE YEAR OVER YEAR. DOING THIS IS HELPFUL, AT LEAST WE KNOW THAT THINGS ARE NOT NECESSARILY HE GOING IN THE OPPOSITE WAY AND THE ORGANIZATION IS GETTING LESS HEALTHY AND NOT MORE HEALTHY. NEXT SLIDE.

THIS IS JUST THE WELLNESS PROGRAM ACTIVITIES, AND THINGS THAT YOU CAN DO. THERE ARE 58 CHOICES ACROSS FIVE POINT CATEGORIES TO GET 20 POINTS.

IT'S VERY EASY TO GET 20 POINTS. AND ALL OF THIS IS JUST ABOUT TAKING CARE OF YOURSELF AND BEING AWARE OF YOUR HEALTH.

LOTS OF PEOPLE LOVE THE PROGRAM, LAST TIME WE HAD 98 PEOPLE EXCEED 30% AND GET ACCESS TO A GIFT CARD FOR GOING ABOVE AND BEYOND. THAT'S ABOUT A FOURTH OF THE POPULATION. SO THAT'S VERY HELPFUL I THINK.

IT KEEPS THEM INVIGORATED AND MOTIVATED.

OF COURSE THIS YEAR WITH COVID WE HAD TO SUSPEND SOME OF THIS.

BUT HOPEFULLY GOING FORWARD WE'LL BE ABLE TO GET THE PROGRAM REGOING AND THE ECONOMY WILL GET GOING AND WE'LL GET BACK TO SOME LEVEL OF NORMALCY. AND THEN THE LAST COUPLE OF

[01:50:03]

SLIDES. JUST ON WORKERS COMP.

WE'VE MANAGED TO MITIGATE THE NUMBER OF CLAIMS. THAT'S GOOD. IN 2019, WE JUST HAD 36.

THIS YEAR, 16 SO FAR. THIS WAS THROUGH JUNE BECAUSE I DON'T HAVE NUMBERS FOR JULY ALL AGGREGATED YET.

SO THAT'S GOOD. WHEN OCCURRENCES ARE LOW YOU'RE IN A BETTER PLACE. AND THEN LAST SLIDE.

AND THEN IN FISCAL YEAR 2019, 75,000 IS THE INCURRED COST.

THAT'S HOW MANY DOLLARS THEY PREDICT WE'LL SPEND ON THOSE 36 CLAIMS. THAT'S GOOD ESPECIALLY AFTER TWO COUPLE OF DIFFICULT YEARS. THIS YEAR WAS HEADED IN A PRETTY CLEAR DIRECTION BUT WE HAD A FAIRLY DIFFICULT CLAIM IN JULY WHICH WILL PROBABLY PUSH THAT PAST.

THE COST OF WORKERS COMP GOAG LOOKING FORWARD GENERALLY WENT DOWN JUST A TEENY BIT SO OUR EXPERIENCE IS GETTING BETTER NOT GETTING WORSE. NEXT SLIDE.

WROAL BE DOING OPEN NRM FOR OUR EMPLOYEES AUGUST 10 THROUGH 2006. THERE WILL BE A POWERPOINT YOU MAYORNARRATED. WE DON'T HAVE PASSIVE ENROLL, THERE IS ACTIVE ENROLL. THERE WILL BE AN OPEN ENROLLMENT THROUGH WILLNESS. WE'VE ADJUST ACCORDINGLY GOING FORWARD TO MAKE SURE NOBODY GETS PENALIZED FOR NOT BEING ABLE TO PARTICIPATE IN THE WELLNESS ACTION.

THAT'S IT. ANY QUESTION?

>> WHETHER OKAY RICHARD I HAVE A STUPID QUESTION.

I GUESS I'M SO USED TO HEALTH CARE PLANS BEING JANUARY THROUGH DIS. IS OURS IN THE FISCAL YEAR PLAN?

>> IT IS. IT'S OCT OCTOBER 1ST TO SEPTEMBR 30TH. THERE WAS 2009-2010 WHERE THEY TRIES TO TRANSITION THE BUDGET. HAVING THOSE OUT OF SYNC MADE IT

VERY DIFFICULT AS I UNDERSTAND. >> DOES IT CAUSE PROBLEMS WITH GETTING THE LOWS FROM COMPANIES?

>> NO. YOU ARE OFF CYCLE FROM WHERE MOST COMPANIES ARE. THEY CAN GIVE YOU BETTER ATTENTION, CONSULTANTS AND SO FORTH CAN GIVE YOU BETTER ATTENTION, NOT THAT THEY DON'T TREAT YOU RIGHT AND SO FORTH.

BUT THE OTHER THING IS WHEN IT'S 10-1 TO 9-30 THEY MAKE THEIR PLANS BASED ON OCTOBER 1ST TO SEPTEMBER 30.

>> SORRY, I'VE ASKED ENOUGH QUESTIONS.

COUNCIL. >> I'M JUST COMMENTING.

I'M JUST REALLY GLAD WE'RE NOT GOING TO HAVE TO FIRST PREMIUMS, ESPECIALLY WHEN WE'RE NOT ABLE TO DO RAISES AND THINGS LIKE THAT THIS YEAR. THAT WAS REALLY, REALLY GOOD NEWS. A LOT OF TIMES THAT HAPPENS WHEN YOU GET A RAISE THEN THE COST OF YOUR INSURANCE GOES UP HIGHER THAN YOUR RAISE WAS SO THAT'S REALLY GOOD NEWS THAT WE'RE NOT GOING TO PASS ANY COSTS ON IN ANY YEAR WHEN WE CAN'T GIVE THEM

A RAISE. >> AGREED, 100%.

>> BMI IS BS JUST A COMMENT. >> REMEMBER, IT'S A NATIONAL INSTITUTE OF STANDARDS, MEASURE, IT'S A GUIDE, NOT A -- YOU KNOW, IF YOU EXERCISE AND YOU WORK OUT, OBVIOUSLY YOU WANT YOUR BODY FAT TO BE MEASURED IN A DIFFERENT WAY.

IT'S JUST A GUIDE. IT IS.

AND I KNOW THAT. >> I'M 6'2, I WEIGHS 200 POUNDS POCH MY BODY FAT IS PROBABLY NOW 14% BUT IT'S BEEN AS LOW AS 10

AND IT WOULD SAY I'M OVERWEIGHT. >> OOF COURSE.

>> NO! >> REMEMBER IT'S JUST A GUIDE.

IT'S A WAY FOR US TO BE ABLE TO MEASURE, WITHOUT HAVING SOMEBODY ACTUALLY DO THOSE MEASURES WHICH ARE NOT VERY EASY.

>> THEY DON'T TAKE INTO CONSIDERATION THOSE OF US THAT

ARE BIG BONED. >> EXACTLY!

EXACTLY! >> OR THOSE WHO HAVE BEARDS,

RIGHT? >> THAT'S RIGHT.

AS FOR SAYING ABOUT A SHAPE? >> DO WHAT NOW?

>> WHAT IS YOUR SAYING ABOUT A SHAPE? OH, ROUND IS A SHAPE PRPL I'M IN SHAPE.

.I'M A SHAPE, ROUND IS A SHAPE. >> ALL RIGHT THANK YOU SO MUCH, RICHARD. I'M GOING TO TAKE THAT AS NOBODY

[01:55:02]

HAS ANY QUESTIONS. >> THANK YOU.

>> THANK YOU FOR BEING SOS INFORMED AND INFORMATIVE, WE

APPRECIATE IT. >> YOU'RE WELCOME.

>> GOOD NEWS FOR THE EMPLOYEES. THANKS FOR THE HARD WORK.

WITH THAT SAID I THINK WE'RE DONE.

>> MAYOR THANK YOU. >> GOOD NIGHT EVERYONE.

THANK YOU. >> THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.