Aug 27, 2020 City Council Budget Work Session

[1. CALL TO ORDER]

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THIS MEETING MAY BE QUIEND AND CLOSED EXECUTIVE SESSION FOR THE PURPOSE OF SEEKING CONFIDENTIAL ADVICE FROM THE CITY ATTORNEY.

THE CITY OF ROWLETT RESERVES THE RIGHT TO RECESS OR RECONVENE ANY TIME PRIOR TO ADJOURNMENT. DUE TO THE PUBLIC HEALTH EMERGENCY AND TO CONFORM WITH SOCIAL DISTANCING REQUIREMENTS, THE MEETING WILL BE HELD VIA TELECONFERENCING.

IF YOU WOULD LIKE TO LISTEN TO A MEETING LIVE, CALL 877-853 - 5247 AND ENTER MEETING NUMBER 81097215899.

THERE WILL BE NO LIVE COMMENTS TAKEN DURING THE MEETING.

WHICH IS ITEM 2A, DISCUSS THE FISCAL YEAR 2021 PROPOSED BUDGET. WE'RE GOING TO START WITH 2A I ASSUME. WE DO HAVE ONE PUBLIC INPUT.

AND THIS IS NOT A PUBLIC HEARING, SO I'M NOT SURE HOW WE WANT TO COMMENT ON THIS PUBLIC COMMENT.

BUT LET ME -- CITIZEN INPUT BUT I WANT TO GO AHEAD AND READ IT RIGHT NOW. THIS IS FROM SHARON VON FOSSEN.

SORRY IF I MISPRONOUNCED YOUR NAME.

LET ME GET THIS STRAIGHT AND PLEASE CORRECT ME IF I'M WRONG.

SO REGARDING 5A, I DON'T KNOW MAYBE 2A, MAYBE THAT'S A TYPE TI

[2A. Discuss FY2021 Proposed Budget.]

TO GIVE A BOND TO BUILD A NEW LIBRARY TO THE TUNE OF$60 MILLION. CAN SOMEONE EXPLAIN THIS ESPECIALLY SINCE WE LIVE IN THE LAND OF TECHNOLOGY AND CAN GET E-BOOKS OR IF THE CITY FEELS WE NEED TO MEET F 2 F, WE COULD SAVE MONEY BY UTILIZING THE REC CENTER RATHER THAN SPENDING MONEY WE DON'T HAVE. THE RESIDENTS OF ROWLETT ARE HAVING TO MAKE HARD DECISIONS FOR THEIR FAMILIES AND IT REALLY UURKS ME THAT THE CITY IS SPENDING MONEY THAT WE DON'T HAVE. JUST LOOK AT THE TOWER DEBACLE.

MY GUESS, THE SUBJECT IS SCARLET 20 21 BUDGET, 5A, I ASSUME IT RELATES TO 2A, I'M NOT 100% POSITIVE.

IF ANYONE WANTS TO COMMENT ON THAT THAT'S REAL HISTORICAL INFORMATION. BRIAN DO YOU WANT TO COMMENT ON

ANY OF THAT? >> MAYOR, JUST THE REFERENCE TO THE LIBRARY WAS BASED ON A LIST ON PAGE 43 OF THE PROPOSED BUDGET, WHERE IT'S JUST A LIST OF ALL KIND OF PROJECTS FOR CONSIDERATION. WE'RE NOWHERE NEAR MAKING DECISION POINT YETS ON WHAT PROJECTS WILL BE IN THE NEXT BOND ELECTION. SO THAT WAS THE ONLY POINT I WAS GOING TO MAKE. WE STILL HAVE A LOT OF WORK TO GET TO A PLACE WHERE WE ACTUALLY CALL THE ELECTION.

>> THANK YOU VERY MUCH BRIAN. I THINK WE'LL MOVE TO ITEM 2A

THEN, IS THAT CORRECT? >> YES, AND MAYOR YOU KNOW TONIGHT WHAT I THOUGHT WE WOULD DO IS WE'LL GO AHEAD AND GET THROUGH THE CAPITAL PROJECTS PART OF THE BUDGET.

AS YOU KNOW WE GOT THROUGH ALL THE OPERATIONAL ITEMS AND THEN ONCE WE DO THAT, THEN WE WOULD COME BACK TO ALL THE QUESTIONS COUNCIL HAD AND THEN THE INFORMATION ON THE TAXES.

BUT THIS WAY AT LEAST YOU'LL HAVE A COMPLETE PICTURE BEFORE WE KIND OF GET INTO THE DECISION MAKING CONVERSATION.

SO I THINK WND WENDY IS IT YOUR GARY THAT IS GOING TO KICK OFF THIS NEXT PART? THERE IS A POWERPOINT.

I JUST DON'T KNOW WHO HAS IT. >> I HAVE THE FIRST POWERPOINT.

>> WHAT PAGE ARE WE STARTING ON WENDY?

>> WE ARE GOING TO START ON PAGE 38.

>> THANK YOU. >> LAURIE YOU CAN MOVE TO THE NEXT SLIDE, PLEASE. JUST AS A RECAP, COUNCIL, ON -- SORRY I THINK THAT'S A TYPO, THAT SHOULD HAVE BEEN AUGUST 24TH. WE REVIEWED THE BUDGET MEMO PAGES 1 THROUGH 27 AND 33 THROUGH 37 WHICH WAS THE GENERAL

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WE ALSO GOT TO THE ENTERPRISE FUNDS AND DISCUSSED THE UTILITY, THE DRAINAGE AND THE REFUSE FUNDS ON PAGE 28 TO 32.

WE ALSO DISCUSSED A LITTLE BIT OF SOME UNFUNDED COUNCIL CONSIDERATIONS. I PUT THAT ON ALIST THAT WE WILL DISCUSS TONIGHT AND LOOK AT THE TAX OPTIONS AND SEE WHERE WE ARE WITH THAT. TONIGHT WE ARE GOING TO CAN REVIEW 38 TO 52 AND OUR PRIMARY FOCUS TONIGHT IS THE CAPITAL IMPROVEMENTS PLAN. SO WE WILL GO THROUGH PAGES 38 THROUGH 52 AND THEN I'VE MRS. GOT SOMALSOGOT SOME SLIDESP THAT WE CAN DISCUSS EACH ONE INDIVIDUALLY.

AND THEN WE WILL FOLLOW UP ON ITEMS FROM AUGUST 24TH, WE'LL WRAP UP. I'VE GOT A LIFE E EXCEL SPREADSHEET AND WE WILL MOVE ON TO 2B AND REVIEW COUNCIL'S PROPOSED TAX RATE. BEFORE WE REQUEST ON TO HERE, WE CAN START ON PAGE -- YOU CAN GO AHEAD AND TAKE THE PRESENTATION DOWN LAURA PLEASE AND WE WILL WORK JUST LIKE WE DID EARLIER THIS WEEK AND START ON PAGE 38 WITH ANY QUESTIONS THAT YOU

HAVE. >> CAN WE TEA THE SLIDE

PRESENTATION DOWN, PLEASE. >> THANK YOU.

RIGHT COUNCIL, AWAY -- ANYBODY HAVE -- WHERE IS YOUR FIRST QUESTIONS? NOBODY HAS ANY QUESTIONS?

>> GOOD JOB, GARY! >> GOOD JOB, EVERYBODY!

DON'T CHALLENGE HIM! >> THIS IS STRANGE.

WE CAN MOVE ON TO THE CIP TAINLS IF WE WANT TO GO ON, IF NO ONE HAS ANY QUESTIONS IN THE PROPOSAL FROM 38 TO 52.

WE CAN MOVE ON TO MY SLIDE PRESENTATION AND MOVE BACK TO THE CAPITAL IMPROVEMENT ACTUAL TABLES OF THE PROGRAM IF YOU

HAVE ANY QUESTIONS ON THAT. >> OKAY, THANK YOU WENDY.

>> LAURA THAT WOULD BE THE NEXT SLIDE OF THE PRESENTATION.

THE FIRST ONE WE'LL GO OVER IS THE 2018 G.O. BOND PACKAGE AND THE 2021 ALLOCATES 15.8 MILLION TO PAVING AND DRAINAGE, APPROXIMATELY $1 MILLION TO PARKS OPEN SPACE, AND PROJECTS THAT ARE SHOWN ON THE SCREEN AND THOSE WERE APPROVED BY VOTERS IN MAY OF 2018 AND THIS IS THE FINAL YEAR OF THE 2018 G.O. BOND PACKAGE. ARE THERE ANY QUESTIONS ON THESE

PROJECTS? >> SO I KNOW THIS IS A BUDGET MEETING. BUT YOU GARY, I SURE WOULD LIKE TO KNOW WHERE WE'RE AT ON THE RIGHT TURN LANES AND A REALISTIC

PLAN. >> SO THE RIGHT TURN LANES WE'VE CONTINUED, WE DID THE ENGINEERING PART OF IT.

WE'RE READY TO DID THE PRESENTATION TO COUNCIL, AND WE ANTICIPATED BEING ON THE SEPTEMBER 15TH COUNCIL WORK SESSION FOR DISCUSSION AND DIRECTION FROM COUNCIL.

>> OKAY GREAT, THANK YOU. >> YES, MA'AM.

>> AND CAN YOU GIVE US A LITTLE BIT OF A TRAIL OVERVIEW?

>> I CAN FOR SURE. WE ARE AT ABOUT THE 95% DESIGN LEVEL FOR LAKE HIGHLANDS TRAIL WHICH WILL GO DOWN THE DRAINAGE CORRIDOR FROM GUY ROCK TO SHREADY ROAD.

WE HAVE A FEW ADDITIONAL CONNECTION POINTS TO MILLER ROAD, MILLER ROAD IS ALSO GETTING EXTENDED.

WE HAD A MEETING ON MONDAY I BELIEVE TO FINALIZE THAT AND GET THE DRAWINGS TO 100%. WE ALSO APPLIED FOR A GRANT SO WE'RE IN A LITTLE BIT OF A HOLDING PATTERN ON THAT UNTIL WE HEAR FROM THE GRANT EARLY NEXT MONTH.

THEY DON'T WANT TO YOU GO TO BED UNTIL YOU HAVE HEARD FROM THEIR STANDARDS. AS SOON AS THAT ONE GOES TO BED FOR DESIGN, WE'LL GO TO THE NEXT STEP IN THE TRAIL MASTER PLAN WHICH WILL CONNECT LAKE SIDE PARK SOUTH TO BAY SIDE.

>> I HAVE A QUESTION. FOR GARY.

ON THE WIDENING FROM ROCK TO SOUTH OF MILLER I KNOW THERE WAS

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DO YOU HAVE ANY INFORMATION ON THAT?

>> YES, SO WE WORK WITH THE CONSULTANT TO COME UP WITH OPTIONS, AGAIN THIS WILL BE A WORK SESSION ITEM FOR COUNCIL.

>> OKAY. >> AND WE'RE GOING TO HAVE -- WE'RE GOING TO SHOW ALL THE ELEMENTS OF IT AND THE RAMIFICATIONS OF EACH OPTION AND GET DIRECTION ON THAT AS WELL.

AND DEPENDING ON WHAT OPTION WE PICK, WE MIGHT HAVE ENOUGH FUNDING. SO IT REALLY DEPENDS ON WHAT ELEMENTS ARE ADDED IN THE PROJECT.

>> OKAY, THANK YOU GARY. >> WHEN WOULD THAT BE GARY DO

YOU THINK? >> WE BELIEVE IT CAN MAKE THE NEXT -- THE SEPTEMBER 15TH COUNCIL MEETING.

I'LL HAVE TO, TOM'S ON HERE AS WELL AND HE CAN SHARE.

HE'S WORKING MORE CLOSELY ON IT. BUT I THINK WE SAW THE PRELIMINARY PRESENTATION, I HAD A COUPLE OF QUESTIONS, JUST WANTED TO MAKE IT MORE CLEAR ABOUT THE ELEMENTS OF HOW WIDE IS THE TRAIL GOING TO BE, WHAT THE TURN LANE OPTIONS ARE, AND THE EFFECTS OF THEM. SO WE'RE SUPER-CLOSE TO THAT AND HOPEFULLY WE CAN MAKE THE 15TH AS WELL.

>> IMMINENTLY. >> WE'VE GOT A PRESENTATION FROM THE CONSULTANT, GIVE YOU ALL OF THE DIFFERENT OPTIONS.

SO IT'S JUST A MATTER OF BEING SURE THAT'S FINALIZED AND

GETTING IT ON THE AGENDA. >> THANK YOU, TOM.

>> COUNCIL, I CAN'T SEE ANY HANDS RAISED SO JUST SPEAK UP

WHEN YOU HAVE QUESTIONS. >> IF THERE AREN'T ANY FURTHER QUESTIONS ON THE 2018 G.O. BOND PACKAGE WE'LL MOVE FORWARD.

THE NEXT GROUP OF CIP IS THE GRANT AND GENERAL CASH MAINTENANCE. AND FOR FISCAL YEAR 2021 WE HAVE APPROXIMATELY $2 MILLION ALLOCATED TO STREETS, ALLEYS, TRAFFIC MANAGEMENT AND SCREEN WALLS.

$100,000 FOR ARTS AND PARKS, $150,000 FOR FACILITY IMPROVEMENTS AND $150,000 FOR INCOME BASED ASSISTANCE WHICH INCLUDES THE SIDEWALK REPLACEMENT, THE SALVATION ARMY UTILITY ASSISTANCE AND AT A HOUSING REHAB PROGRAM.

AND I'M OPEN TO ANY QUESTIONS ON THIS SECTION.

>> SO THE UTILITY -- I'M A LITTLE CONFUSED.

SO ARE WE SAYING THE CDBG SIDEWALK REPLACEMENT WILL COME FROM CDBG FUNDS. THE CDBG ALLEYS WILL COME FROM CDBG FUNDS. ARE YOU SAYING AN ADDITIONAL $50,000 IS BUDGETED FOR UTILITY ASSISTANCE OUT OF THE GENERAL

FUND? >> CORRECT.

THIS IS WHAT WE CALL THE PASS-THROUGH AND THAT

SUGGESTS -- >> I KNOW.

I'M JUST ASKING, I THINK WE ALL KNOW, SO IF I -- SO WE'RE TAKING $50,000 FOR UTILITY ASSISTANCE AND 50,000 FOR HOUSING REHAB OUT OF THE GENERAL FUND, WHICH OFFSETS MOST OF THE 127,000 OF ALLEY REPLACEMENT BUT NOT ALL OF IT.

IS THAT CORRECT? AM I THINKING OF THAT CORRECTLY?

>> THE ADDITIONAL 27 -- YES, THAT'S CORRECT.

>> BUT THAT 100,000 IS BUDGETED IN THE GENERAL FUND THIS YEAR.

>> THAT'S CORRECT. >> AND I THOUGHT -- I'M A LITTLE CONFUSED BECAUSE I THOUGHT WE WERE GOING TO POTENTIALLY USE -- I'M NOT SURE WE MADE A DECISION ON THAT 100,000 YET.

RIGHT? RIGHT COUNCIL?

>> RIGHT, THAT'S WHAT WE'RE HERE TONIGHT TO, IF YOU WANT TO MAKE

ANY CHANGES WE CAN DO THAT. >> WELL WE HAD A CDBG MEETING.

AND SO THAT'S WHAT I'M REFERRING BACK TO WENDY.

>> OKAY. >> TO BE HONEST, I DON'T

REMEMBER HOW WE BROKE THAT DOWN. >> WELL, WE DIDN'T TALK ABOUT -- WE TALKED ABOUT THE TOP PART. RIGHT? WE TALKED ABOUT THE 127 AND THE 50 SIDEWALK REPLACEMENT PROSPECT BUT WE NEVER TALKED ABOUT HOW MUCH WE WERE GOING TO ALLOCATE OUT OF THE GENERAL FUND TO OFFSET THAT ALLEY PROJECT, IF -- FROM MY MEMORY, WE NEVER TALKED ABOUT THAT.

>> MAYOR, I WILL SAY THAT THERE WAS DISCUSSION ON IT.

AND I THINK THAT THERE WAS NOT A CONCRETE DECISION ON IT.

SO AS WE GOT INTO THE BUDGET PROCESS, WE KNEW THAT WE WANTED TO MAKE SURE WE HAD FUNDING FOR THOSE KINDS OF PROGRAMS. AND IF THERE WERE ANY CHANGES FROM OUR PREVIOUS DISCUSSION WE

COULD MAKE THEM HERE. >> OKAY, THANK YOU, BRIAN.

I GUESS I'M STILL UNSURE ABOUT, YOU KNOW, HOW CAUGHT UP THE

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SO YOU KNOW WHERE'S THAT BUSINESS ANALYSIS SO WE CAN MAKE A DECISION? AND THEN ON THE HOUSING REHAB THE SAME THING. WHERE IS THAT KIND OF BUSINESS ANALYSIS SO WE CAN MAKE A DECISION?

>> YEAH, I AGREE. I WAS -- I HAD A QUESTION ABOUT

THE HOUSING REHAB. >> VALERIE WOULD YOU SPEAK TO

THAT PLEASE? >> YES, GOOD EVENING, COUNCIL.

THE HOUSING REHAB PROGRAM, THEY'RE STILL WORKING THROUGH THE ORIGINAL FUNDING THEY RECEIVED, ESPECIALLY WHEN COVID HIT, THEY HAD A BIT OF A SLOW DOWN.

SO GARLAND HABITAT IS STILL WORKING THROUGH THEIR PROGRAM.

SO AT THIS POINT, THEY HAVEN'T EVEN REQUESTED ANYTHING.

THEY'RE JUST TRYING TO CATCH UP, PLAY CATCHUP WITH WHERE THEY WERE. WHEN THE SALVATION ARMY WITH THE

RECENT -- >> SO HOW MUCH DO YOU THINK FUNDING IS STILL OUT THERE THAT THEY HAVE AVAILABLE TO THEM?

>> IF YOU GIVE ME JUST A FEW MINUTES, I THINK I CAN GET THAT ANSWER. I THINK WE LOOKED AT IT JUST THE OTHER DAY AND THE NUMBER ESCAPES ME TO BE HONEST.

LET ME SEE IF I CAN DIG THAT UP REALLY QUICKLY.

>> OKAY. >> THEN ALSO MINAL WHEN YOU ARE LOOKING AT THAT, IF YOU CAN GIVE US AN IDEA OF WHAT PROJECTS ARE UNFUNDED, IF YOU THAT NUMBER. HAVE THAT

NUMBER. >> WE CAN COME BACK TO YOU WHEN YOU GET READY. SO WE'RE TALKING ABOUT SALVATION

ARMY. >> SALVATION ARMY, THEY HAVE SEEN AN UPTICK IN THE HOUSEHOLDS THEY'RE HELPING.

WE HAVE RECEIVED A REPORT THAT WE NEED TO LOOK AT, BUT AT THIS POINT, THEY'RE STILL LEARNING HOW TO MANAGE THE PROGRAM.

SO, YOU KNOW, WE -- I THINK WE'VE PRETTY MUCH HIT ABOUT AT LEAST 30 HOUSEHOLDS IF I'M NOT MISTAKEN.

SO WE HAVE SEEN IMPROVEMENT IN THEIR FUNDING -- IN THEIR

UTILIZATION OF THE FUNDS. >> I GUESS WHAT I'M THINKING IN REGARDS TO SALVATION ARMY IS YOU KNOW WE GOT THOSE CDBG CV FUNDS AND WE HAVEN'T ALLOCATED ALL THE CDBG FUNDS.

AND SALVATION ARMY IS ONE OF THOSE ORGANIZATIONS THAT CAN QUALIFY FOR CDBG CRITERIA BECAUSE THEY DO IT PRETTY CONSISTENTLY. I KNOW IT'S A LITTLE HARDER FOR THEM. SO I'M NOT SURE WE SHOULD BE ALLOCATING THIS OUT OF THE GENERAL FUND.

THOUGHTS, COUNCIL? >> I AGREE WITH YOU TAMMY.

>> YEAH, I MEAN, IS THIS SOMETHING THAT WE CAN KIND OF PUT ON A KIND OF A HOLD, THAT WE COULD COME BACK AND LOOK AT YOU KNOW LIKE WE CAN ALLOCATE MONEY AND HOLD IT WITHIN THE BUDGET THAT WE NEED TO ADOPT. BUT THEN HAVE THE ABILITY TO COME BACK AND NOT SPEND THAT RIGHT AWAY AND COME BACK AND LOOK AT IT. BECAUSE WE HAVE THAT OTHER CARES DOLLARS, WE DON'T KNOW HOW THAT'S GETTING ALLOCATED.

WE HAVEN'T ALLOCATED THE REST OF THE CDBG FUNDS.

WE CAN LEAVE A LINE ITEM AND COME BACK LATER AND ALLOCATE

THAT IN DIFFERENT WAYS. >> UNLESS WE NEED THAT $100,000 NOW FOR SOMETHING -- I MEAN FROM MY MEMORY CERTAINLY THERE ARE CDBG FUNDS OUT THERE SUFFICIENT TO FUND THE UTILITY INSTANCE.

IF WE'RE WILLING AND THE SALVATION ARMY IS WILLING, TO MEET THE CDBG CRITERIA, WHICH THEY DO WHEN THEY WORK WITH THE

GARLAND ASSISTANCE. >> YES.

>> I'M TAKING A LITTLE BIT OF A LEAP HERE.

I AGREE WITH YOU, MATT, EXCEPT THAT I'M NOT SURE I WANT TO HOLD BACK 100,000 IF WE NEED THAT TO FUND ANOTHER POLICE OFFICER OR WHATEVER WE'RE ABOUT TO TALK ABOUT.

>> YEAH. BUT CAN WE COME BACK AND MAKE A BUDGET AMENDMENT LATER? I MEAN WE'RE NOT GOING TO -- WE HAD TALKED ABOUT BEING CONSERVATIVE ON REHIRING POSITIONS ANYWAY, SEE WHAT HAPPENED AFTER THE FIRST OF THE YEAR. SO OR ARE WE THINKING THAT WE MAY WANT TO FUND ANOTHER POSITION AT THE FIRST OF THE YEAR AND NOT WORRY ABOUT WHERE THIS SHAKES OUT?

>> I WOULD SAY WE WAIT AND SEE AT THE END OF THIS WHAT WE WANT

TO DO. >> BECAUSE IF THIS KEEPS GOING MAYBE WE WANT TO HAVE THAT EXTRA 100,000 TO DO MORE ASSISTANCE IF THINGS DON'T TURN AROUND AFTER THE FIRST OF THE YEAR.

I DON'T KNOW IT'S JUST DISCUSSION TALKS.

YOU KNOW IF WE KNOW IT'S THERE AND WE SEE WHAT THOSE NEEDS ARE ON THE BACK END THEN WE KNOW IT'S SITTING THERE AND WE CAN

HAVE THAT CONVERSATION. >> YEAH, I'M JUST TALKING GENERAL FUND VERSUS CDBG FUNDS MATT BECAUSE THE CDBG IS THERE.

>> I THINK YOU HAVE GOT A HUGE CHUNK OF CDBG AND CARES THAT IS

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>> I'M NOT TALKING ABOUT CDBG CV FUNDS, TALKING ABOUT CARES FUNDING, YOU CANNOT UTILIZE THAT TO PAY AROWLETT UTILITIES.

>> RIGHT. BUT WE HAVE A PRETTY GOOD AMOUNT OF REGULAR CDBG FUNDS ARE THAT ARE NOT ALLOCATED RIGHT?

>> THAT'S MY POINT, WHY ARE WE TAKING THIS OUT OF THE GENERAL

FUND? >> WE TAKE IT OUT OF THE GENERAL FUND BECAUSE WE PAY FOR ALE ALLEY REHAB RIGHT, OUT OF CDBG

FUNDS? >> YES BUT IF WE DIDN'T THEN WE WOULD STILL NEED PAY FOR THE ALLEYS OUT OF THE CAPITAL MAINTENANCE FUNDS. SO OTHAT WAS JUST -- SO BECAME OF YOU ARE NOT GOING TO NECESSARILY FREE UP DOLLARS UNLESS WE CHANGE OUR POLICY OR OUR PRACTICE.

>> I THINK THE DIFFERENCE IS MATT THIS YEAR IS WE GOT MORE CDBG BG FUNDS THROUGH THE CV PROGRAM WHICH MIGHT ENABLE US TO NOT PULL THAT OUT OF THE GENERAL FUND.

>> YOU ALL KNOW MY THOUGHTS ON ALLEYS.

YOU KNOW, I SAY DEFER ALLEYS TO SOME FUTURE BONDS.

IF THIS THING KEEPS COMING BACK. IT'S JUST THE OTHER SIDE.

I SEE BOTH SIDES OF IT SO -- >> QUESTION HOW MUCH CDBG FUNDS DO WE HAVE AVAILABLE AND IS IT ENOUGH, I MEAN --

>> THAT LIST YOU PRESENTED TO COUNCIL A MONTH OR SO AGO --

>> YES, I THINK SO, I'LL E-MAIL IT TO LAURA IN JUST A SEC.

>> FOR NOW, COULD YOU EVEN JUST PUT IT ON THE LIST THAT WE TALK

ABOUT AT THE VERY END. >> YES, I WAS GOING TO SUGGEST THAT MAYOR SO WE CAN KEEP MOVING FORWARD UNTIL WE ACTUALLY HAVE THE DOCUMENT AND THEN CIRCLE BACK TO IT.

>> OKAY, CAN YOU BACK IT UP TO THE PRESENTATION THAT WE WERE AT BEFORE I STARTED THIS MESS, SORRY GUYS.

>> THAT'S OKAY, IT'S A GOOD CONVERSATION.

>> ANY ADDITIONAL QUESTIONS ON THESE GRANT AND GENERAL CASH

MAINTENANCE PROJECTS? >> AND CERTAINLY WE'RE GOING TO COME BACK AND TALK ABOUT THE CONCRETE RIGHT?

>> DON'T E-MAIL IT, PUT IT IN SHARE POINT.

>> WE CAN HEAR YOU LAURA. >> SORRY POP.

>> THAT'S ALL RIGHT, WE LIKE TO HEAR YOU, YOU PROBABLY DIDN'T

REALIZE WE COULD HEAR YOU. >> GO AHEAD AND MOVE TO THE NEXT

SLIDE. >> WAIT I'M SORRY.

THE PARKS, WAS THAT A INFLUENCE LINE ITEM FOR THIS YEAR, WAS THAT IN THE PAST BUDGETS FOR THE THOI,000 IN PARKS IMPROVEMENTS?

>> THERE WAS, I'LL EXPLAIN A LITTLE BIT ABOUT THAT AND THEN ANGIE CAN TALK ABOUT WHAT'S IN THOSE DOLLARS.

BUT THERE WAS A TIME A FEW YEARS AGO, THAT WE WERE SETTING ASIDE ROUGHLY ABOUT A THIRD, DEPENDING ON THE PROPERTY TAX RATE FOR PARK IMPROVEMENTS WITH THE UNDERSTANDING THATTING OVER TIME WE WERE GOING TO ADD SIX MORE PARK MAINTENANCE PEOPLE.

THAT HAS HAPPENED AND THAT LEFT A BIT OF RESIDUAL FOR PARK CAPITAL PROJECTS, THAT REPLACE A SHELTER, REPLACE, YOU KNOW, SOME OF THE MAYBE A SECTION OF FENCE, YOU KNOW.

SO WHAT LAST YEAR THAT WAS LEFT OUT BECAUSE THE FUNDS THAT WE HAD WERE CARRYOVER FROM A PREVIOUS YEAR.

AND SO THIS YEAR WE WANTED TO ADD THAT PART BACK.

JUST THAT CAPITAL PIECE. AND THEN ANGIE KIND OF HAS AN IDEA WHERE THOSE FUNDS WOULD GO. BUT I WAS JUST TRYING TO EXPLAIN WHY WE HAVE THAT. SO IT WAS NOT -- IT WAS NOT NEW THIS YEAR. IT'S JUST THAT IT WAS -- SOME OF THAT WAS CARRIED OVER LAST YEAR SO WE DIDN'T PUT ANY NEW MONEY INTO IT AND WE'RE TRYING TO GET THAT BACK ON TRACK.

>> OKAY. >> SO I HAVE TRAINED AARON WELL AND HE SENT ME A LIST OF ABOUT 15 DIFFERENT THINGS, 15 DIFFERENT PROJECTS THAT THEY WOULD START WITH.

SO SHADE REPLACEMENT, POSSIBLY COVERING SOME ADDITIONAL PLAYGROUNDS WITH SHADE IF YOU REMEMBER WITH THE THREE QUARTER OF A CENT, ONE OF OUR MAIN FOCUSES WAS GETTING SHADE OVER PLAYGROUNDS, LAKE CENTER SOUTH REALLY NEEDS A SHADE STRUCTURE OVER THEIR PLAYGROUND. POSSIBILITY OF DOING DUGOUT REPAIRS ON THE SOUTH SIDE, JUST STARTING TO CAN RUN DOWN.

IRRIGATION DO SOME OF THE BASEBALL FIELDS WE'VE ADDED.

ADDING WATER FOUNTAINS, BELIEVE IT OR NOT WATER FOUNTAINS ARE

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EROSION CONTROL. >> GREAT, THANK YOU ALL FOR

EXPLAINING THAT. >> THAT SOUNDED A LOT EMOTIONAL

90,000, ANGIE. >> THAT IS WHAT I WAS THINKING.

>> THERE ARE A LOT OF 90,000S OVER THE YEARS, WE WOULD DEFINITELY NARROW IT DOWN TO THE MOST IMPORTANT 90,000 OVER THE NEXT YEAR, BUT THAT'S HIS LIST OF 15 THINGS HE BELIEVES WE

REALLY NEED TO WORK ON SO. >> OUR POINT OF IT TO BLAKE'S QUESTION IS THAT MAKE SURE THERE'S ANNUAL MONEY FOR THESE TYPES OF THINGS. JUST FOR SAME REASON WE WANT TO HAVE ANNUAL MONEY IN THERE FOR FACILITY IMPROVEMENTS.

>> ON THE SAME THING, I WAS WONDERING ABOUT THE 25,000, THE NEXT LINE FOR GOLF MAINTENANCE. AND I REALIZE THAT'S IN 2022.

THERE IS NOTHING THIS YEAR, YOU ABOUT 25,000 FOR A GOLF COURSE

DOESN'T AMOUNT TO A WHOLE LOT. >> IT'S NOT REALLY THAT, BROWNIE. WHAT IT IS IS YOU YOU MAY REMEMBER, WE'VE HAD SEVERAL DISCUSSIONS WITH THE COUNCIL ABOUT, AND I KNOW MATT'S KIND OF LED THE CHARGE ON THIS QUITE A BIT. BUT HAVING AN ACTUAL MAINTENANCE PLAN SO THAT WE KNOW WHAT NEEDS TO BE DONE, AND AT THE GOLF COURSE, AND YOU KNOW, TO SOME EXTENT AGC IS RESPONSIBLE FOR ALL THESE THINGS. BUT THERE MAY BE SOME ITEMS ON THERE THAT WE WOULD WANT DONE THAT WOULD NOT NECESSARILY FALL UNDER THEIR TIMING OR THOSE KINDS OF THINGS.

SO WE STARTED BUILDING THE MAINTENANCE PLAN LAST YEAR WHICH I THINK SHOULD BE FINISHED IN THE COMING MONTHS.

AND THEN AFTER THAT THERE MAY BE SOME NEED FOR SOME CAPITAL MONEY. MATT DID I EXPLAIN THAT CLOSE?

>> YES, SIR, THAT'S EXACTLY RIGHT.

SOME OF THE THINGS BROWNIE THAT HAVE COME UP FROM THE GOLF BOARD THAT THREE WOULD LIKE TO SEE IMPROVED IS LIKE WHEN THEY UPGRADE THE GOLF CARTS, GO TO GOLF CARTS THAT HAVE GPS UNITS IN THEM. YOU KNOW? THAT'S SOMETHING THE GAC HASN'T BEEN REAL KEEN TO DOING AND SO IT MIGHT BE THAT WE NEED TO THROW A LITTLE BIT OF A BONE TO GET THEM TO SPLIT IT OR SOMETHING LIKE THAT.

JUST BEGINNING TO SET ASIDE SOME OF THOSE MONEYS AS THOSE THINGS WERE IDENTIFIED AND STARTED TO GET REPLACED THAT WE COULD HELP

TO DO THAT. >> OKAY, THANKS, THAT MAKES

SENSE, THANK YOU. >> YOU KNOW THIS IS ONE THING WE HAVE ALWAYS BEEN WORRIED ABOUT AND I'VE BEEN FRUSTRATED ABOUT, I'D LIKE TO HAVE SOME FUNDS ALLOCATED TO THIS RIGHT NOW FOR THIS NEXT UPCOMING BUDGET AND $25,000 IS A DROP IN THE BUCKET

SO -- >> YES, IT REALLY IS.

WHY DON'T WE HAVE ANY IN THE 2021 BUDGET?

>> I THINK THE MAIN REASON WHY MARTHA WAS THAT AT A PLAN IS STILL BEING BUILT AND WE KNEW THAT IT WAS GOING TO TAKE SOME TIME TO PULL THAT TOQUE. AND THEN ONCE WE KNEW WHAT NEEDED TO BE DONE THEN WE CAN START EXECUTING THAT PLAN.

BUT TO PUT SOME MONEY IN THERE SO WE CAN DO SOME THINGS THIS YEAR, IF WE HAVE THE MONEY AND WE WANT TO DO IT, WE CAN MAKE

THAT DECISION. >> ALL RIGHT.

I DON'T WANT TO GET US OFF TOPIC HERE TOO MUCH BUT I WANT TO BE CAREFUL HOW MUCH MONEY WE THROW MONEY WE HAVE TO SPEND OUT THERE TO GET THEMSELVES INTO COMPLIANCE.

THAT'S ANOTHER CONVERSATION. >> GARY DID TELL ME TO TELL YOU GUYS IF YOU NEEDED TO REDUCE THE BUDGETS YOU CAN DO IT FROM ANYWHERE BUT SCREENING WALL REHAB.

>> I REALLY WOULD LIKE TO HAVE A DISCUSSION IN THE NOT TOO DISTANCE FUTURE ABOUT CODE COMPLIANCE WITH FENCING ON SOME

OF OUR MAJOR THOROUGHFARES. >> YES.

>> GETTING REALLY BAD IN SOME PLACES.

>> IT IS. >> THAT IS ANOTHER DISCUSSION, MINAL. ANY OTHER DISCUSSION?

>> ALL RIGHT LAURA IF YOU GO TO THE NEXT PAGE.

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>> THE NEXT CIP BUDGET WE'LL DISCUSS IS THE UTILITY FUND CASH MAINTENANCE PROGRAM. CURRENTLY FOR FISCAL YEAR 2021 WE HAVE 1.7 MILLION ALLOCATED TO WATER AND WASTE WATER MAINTENANCE PROJECTS, ABOUT 225,000 TO MASTER PLAN AND SEWER MAINTENANCE PROGRAM, CAPITAL LEASE PAYMENT, $325,000 FOR OUR METER REPLACEMENT PROGRAM, 152,000 FOR BACKUP POWER AND 75,000 FOR I CAN NEVER SAY THIS WORD, UTILITY APURSE NANS.

APURT PLA APPURTENANCES. >> BETTER YOU THAN ME.

>> WENDY COULD YOU KIND OF DISCUSS THE ADDITIONAL FUNDING

BASED ON THE -- YEAH. >> WE HAD A SHIFT THIS YEAR IN THE UTILITY CASH MAINTENANCE PROGRAM BECAUSE WE SHIFTED, YOU REMEMBER THE DECISION LAST YEAR FROM COUNCIL WAS THAT THIS FISCAL YEAR IN 2021 WE WOULD SHIFT AND MOVE $2 OF OUR CASH MAINTENANCE DOLLARS OVER TO OUR BONDING PROGRAM AND MOVE MORE OF OUR BOND ELIGIBLE PROJECTS TO BE COVERED BY BOND FUNDS INSTEAD OF OUR CASH FUNDING. SO WE'VE DONE THAT AND THAT'S WHY THE 2021 PROPOSED TOTAL CASH MAINTENANCE IS LOWER THAN LAST YEAR BECAUSE WE'VE MOVED A LOT OF PROJECTS THAT ARE BOND ELIGIBLE OVER TO OUR BONDING FUNDS.

BUT WE DID HAVE OUR HONEYWELL CAPITAL LEASE WHICH IS ABOUT A 562,000 A YEAR CAPITAL LEASE PAYMENT, OUR LAST PAYMENT WAS MADE IN FISCAL YEAR 2020. SO THAT FREED UP THE MONEY FOR 2021. AND WE MADE -- COUNCIL MADE THAT DECISION TO IN THE PROPOSED BUDGET WE WOULD MOVE THAT OVER TO THE CASH CIP PLAN TO REINVEST IN OUR UTILITY INFRASTRUCTURE.

SO WITH 92 THAT, WE WERE ABLE TO INCREASE SOME OF OUR FUNDING AND SOME OF OUR MAINTENANCE PROJECTS FOR OUR INFRASTRUCTURE.

>> I HAVE A COUPLE OF QUESTIONS. >> YEAH, I DO, TOO.

>> CAN YOU EXPLAIN WHAT SCADA MAINTENANCE IS?

>> SCADA IS OUR ELECTRONIC CONTROL OVER THE PUMPS AND THE

WET WELLS. >> OKAY.

AND THEN THE NEED OR REPLACEMENT, CAN YOU EXPLAIN THE PROGRESS THAT WE'VE MADE ON THAT? AND HOW OFTEN A METER HAS TO BE REPLACED?

>> SO WE HAVE A 12-YEAR METER REPLACEMENT PROGRAM.

THERE'S APPROXIMATELY 22,000 METERS IN THE CITY.

AND WE HAVE A PLAN TO REPLACE 2200 METERS A YEAR.

A LOTS OF CHANGEOUT FOR THAT ESPECIALLY WHEN A METER FAILS IT TENDS TO FAIL TOWARDS THE CUSTOMER SIDE.

AND IT'S JUST BEST PRACTICES TO KEEP THE METERS ACCURATE SO

EVERYBODY HAS CORRECT BILLING. >> GARY I WILL ALSO SAY THAT THIS YEAR IS THE FIRST TIME AND I BELIEVE IT WAS 13 YEARS THAT WE'VE GOTTEN OUR NONREADS DOWN TO BELOW OUR TARGET OF 3.5.

I THINK WE AVERAGED ABOUT 2.7% THIS YEAR SO FAR.

AND THAT IS BECAUSE WE HAVE CONTINUALLY WORKED ON THOSE METER REPLACEMENT AND MAKE SURE THAT THEY'RE READING ACCURATELY.

>> SO INTO THE 12 YEAR, HOW FAR ARE WE INTO THE 12 YEAR

REPLACEMENT SCHEDULE? >> SO IT'S A CONTINUAL, I CAN'T REMEMBER, WENDY IF YOU WILL RECALL BACK WHEN THE CITY LEASED

A BUNCH OF METERS. >> 15 YEARS AGO.

>> 15 YEARS AGO. SO THAT WAS -- WE HAD A SPIKE IN METER REPLACEMENTS. WE'RE TRYING TO FLATTEN OUT THAT SPIKE. AND SO --

>> I'M CURIOUS, WHY IN THE FUTURE YEARS IT'S A LOWER NUMBER BUT THEN IT GOES BACK UP TO 350 OR ACTUALLY NO, IT JUST KEEPS CHANGING. IF WE'RE GETTING 2200 A YEAR?

>> WE'RE TRYING TO FLATTEN OUT A SPIKE FROM THE PREVIOUS, WHEN WE DID A WHOLESALE CHANGE, AND WE HAVE TO INCREASE POPULATION, SO WE'RE CALCULATING SOME ADDITIONAL METERS, AND ADJUSTING FOR SOME OF THE COST. SO THAT'S JUST HOW WE

EXTRAPOLATED IT OUT. >> AND JUST MY INPUT ON IT, 15 YEARS AGO, WE REPLACED OVER HALF THE METERS IN THE ENTIRE CITY.

AND SO THE IDEA WAS THAT OVER TIME, WE WOULD START TO REPLACE THOSE METERS, AND SO WE WANT TO MAKE SURE THERE'S A CONSISTENT

[00:35:01]

AND THAT'S WHAT I'M SAYING, GARY'S GOT TO MANAGE THIS WHOLE

PLAN, NOT JUST THIS ONE ITEM. >> RIGHT.

>> SO HE MOVES THE MONEY AROUND WITH WHERE HE NEEDS ITS IN ANY

GIVEN YEAR. >> THANK YOU FOR EXPLAINING.

>> YES, SIR. >> MARTHA DID YOU WANT TO GO

NEXT? >> YES, I ALSO HAD A QUESTION ABOUT THE METER REPLACEMENT. BECAUSE I KNOW A COUPLE OF YEARS AGO, Y'ALL MADE A PRETTY MAJOR CAPITAL INVESTMENT IN REPLACING THESE METERS SO THEY WOULD BE COMPATIBLE WITH OUR AMI AND SO THAT THEY WOULD -- SO THAT THEY COULD BE READ FROM THE LITTLE BROADCASTING TOWERS RATHER THAN PHYSICALLY READ.

AND SO I WAS JUST WONDERING HOW FAR ALONG WE ARE IN REPLACING OUR OLD METERS WITH THE NEW ONES.

AND IS THAT WHY WE'RE HAVING LESS FAILURES, THAT WENDY

REFERRED TO? >> SO I BELIEVE ALL THE METERS ARE ON THE AMI SYSTEM, AT THE BEGINNING THERE WERE SOME COMMUNICATION ISSUES THAT WERE RESOLVED BY ADDING AN ADDITIONAL TOWER TO RECEIVE DATA. AND IT'S JUST TAKING THE N INITIATIVE TO REPLACE THE METERS ON TIME AND BE DILIGENT WITH THE PLAN. THAT'S WHY THERE'S A REDUCTION IN THE NONREADS WHICH INCREASED THE RETURN.

>> AN MARTHA, IT WASN'T NECESSARILY SOME OF THE METERS THAT HAD TO BE CHANGED. BASICALLY IT IS THE MXU.

THE READER ITSELF NOT THE METER. THAT WE HAD TO CHANGE ALL OF THEM OUT AND I THINK WHAT YOU MAY BE REMEMBERING THERE WAS THAT ONE NEIGHBORHOOD THAT COULD NOT GET A SIGNAL TO START WITH SO THEY HAD TO RECONDITION THAT NEIGHBORHOOD, BUT THE ENTIRE

CITY IS COVERED BY THE AMI. >> THAT WAS ONE OF MY QUESTIONS.

I KNOW THERE WAS A TIME WHEN MY NEIGHBORHOOD WAS NOT -- ECOULDN'T GET AMI READINGS. THAT WAS RESOLVED PROBABLY A YEAR AGO. BUT JUST WONDERED WHERE WE WERE AT WITH GETTING ALL OF OUR METERING ON THAT AMI SYSTEM.

AND SO THIS METER REPLACEMENT IS BASICALLY JUST THE ONGOING MAINTENANCE OF REPLACING OLD METERS WITH NEWER ONES.

>> THAT'S CORRECT, YES, MA'AM. >> OKAY.

AND THEN I'M ASSUMING THAT VEHICLE REPLACEMENTS, GARY, I'M ASSUMING THOSE ARE THE BIG TICKET ITEMS. THIS IS NOT PA PART OF THAT ENTERPRISE LEASE PROGRAM.

>> SO IF WE DECIDE TO GO WITH THE ENTERPRISE LEASE PROGRAM THEN THAT FUND WILL DEFINITELY CHANGE.

WE'LL JUST HAVE VEHICLES THAT DO NOT FIT THE PROGRAM IN THERE.

>> OKAY. >> SO MARTHA, WHAT HE'S SAYING IS AT THE TIME THAT WE PROPOSED THIS AT THE BEGINNING OF AUGUST WE WERE STILL AND WE STILL ARE BETTING THE ENTERPRISE PROGRAM.

-- VETTING THE ENTERPRISE PROGRAM.

WE DO HAVE IT ON THE LIST TONIGHT TO TALK TO YOU GUYS ABOUT BUT JUST UNDERSTAND THAT WE ARE STILL VETTING THE

PROGRAM. >> AND IF WE DO GO WITH THE PROGRAM IT'S GOING TO REDUCE COST.

>> CORRECT. >> BUT THIS IS WHERE IT WOULD BE

IMPACTED. >> YES, MA'AM.

>> JUST WONDERED HOW ENTERPRISE WOULD IMPACT THAT LINE ITEM.

>> IS THAT IT MARTHA? >> THAT'S ALL MY QUESTIONS ON

THIS SECTION. >> GARY COULD YOU TALK A LITTLE BIT ABOUT THIS ONE TIME COSTS THAT ARE HITTING THE BUDGET, YOU HAVE ABACKUP TOWER AND YOU DON'T HAVE THAT IN SUBSEQUENT YEARS SO WE'RE GOING TO SELL ALL OF OUR BACKUP POWER ISSUES THIS YEAR IS

THAT -- >> NO, SO WHEN THE DECISION WAS TO REDUCE THE CASH FUNDING, WE HAD TO ADJUST THE FIVE YEAR CIP AND THE REVENUE BONDS. AND WITH THE ADDITION OF FUNDING THE SAPPHIRE BAY IMPROVEMENTS IT SHIFTED A LOT OF PROGRAMS OUT.

AND THEN WE HAD TO ENSURE THAT ANY WATER-SEWER PROJECT THAT WAS TIED TO A G.O. IMOND STAYED IN THE PROPER YEAR.

SO IT WAS A VERY DIFFICULT DECISION THAT HAD TO BE MADE AND THEY WERE PUSHED OUT PAST 2025. THERE ARE SEVERAL BACKUP POWERS PUSHED OUT PAST 2025. BECAUSE WE'RE TRYING TO ADDRESS THE MOST VIABLE LIFT YOU STATIONS AND THE WAY THE OPTIONS HE YOU KNOW WATER SEWER LINE REPAIRS VERSUS BACKUP POWER.

SO IT IS -- I THINK WENDY AND I SPENT MOST ABOUT BALANCING THIS

[00:40:04]

TO FINE TUNE THIS PROGRAM. >> SO YOU WANT MORE MONEY NOT

LESS. >> DEFINITELY.

>> THIS BACKUP POWER WILL SOLVE WHAT?

>> BACKUP POWER IS WHEN THE ELECTRICITY IN THE CITY GOES OUT, WE HAVE LIFT STATIONS AND HAVE TO PUMP THEM DOWN, PICK THE LIFT STATION THAT FILLS UP FASTEST, PUMP IT DOWN, GO TO THE NEXT STATION AND PUMP IT DOWN. WE MAKE THE ROUNDS AND COME BACK

TO THE FIRST. >> THIS 152,000 WILL SOLVE WHAT

ISSUES IN THE NEXT YEAR? >> IT WILL SOLVE ONE BACKUP

POWER FOR ONE LIFT STATION. >> AND SO IS THIS -- I'M A LITTLE CONFUSED TO WHY, GOING TO THE BOND PROGRAM, FORCES OUT ADDITIONAL BACKUP POWER TO PASS 2025.

I MEAN IF WE DO ANOTHER BOND WE SHOULD BE CONSIDERING WHAT NEEDS

TO BE PUT IN THERE FOR IT, YES? >> SO I THINK IT'S ON ANOTHER SLIDE THAT WOULD BETTER HELP EXPLAIN THE REVENUE BONDS.

>> YOU'RE TALKING ABOUT GENERAL HE OBLIGATION BONDS.

>> CORRECT. WHY.

>> WE COULD DEFINITELY ADDRESS BACKUP POWER.

THAT'S ANOTHER DIFFICULT DECISION TO MAKE.

>> I DON'T KNOW HOW THE DISCUSSION WE JUST HAD ABOUT GENERAL OBLIGATION BONDS CAUSED YOU TO NOT HAVE ANY MORE BACKUP POWER AFTER 2025. I'M CONFUSED ABOUT THAT.

>> WE FUND THE WATER AND SEWER PORTION OF THAT, THEY NEED REHABILITATION AND REVENUE BONDS.

>> HAD RREVENUE BONDS. >> WHAT GARY IS SAYING IS WHEN WE DO A STREET IF WE'RE GOING TO REPLACE THAT WATER LINE OR THAT SEWER LINE YOU REALLY NEED TO DO IT IN CONJUNCTION WITH THE STREET PROJECTS. AND SO KNOWING WHAT'S COMING UP ON THE G.O. SIDE OF THINGS, HE'S GOT TO ALLOCATE SOME MONEY FOR WATER AND SEWER LINE REPLACEMENT AT THE SAME TIME YOU DO THOSE PROJECTS. YOU NEVER WANT TO COME BACK A FEW YEARS LATER AND HAVE TO REPLACE A WATER LINE IN A GRAND

NEW STREET. >> BOND COUNCIL --

>> THIS IS JUST A BALANCING ISSUE IN TERMS OF WHERE YOU NEED TO PUT THE DOLLARS AT THE MOST. BECAUSE -- AND THAT'S WHY YOU'RE PUSHING OUT SOME OF THE OTHER BACKUP POWER FOR THE OTHER

YEARS. >> THANKS SORRY.

WHAT WERE YOU GOING TO SAY WENDY?

>> WE DID CHECK WITH BOND COUNSEL TO BE SURE THAT WE CANNOT CAN FUND THE WATER AND SEWER AND COMPONENTS OF A G.O.

BOND PROJECT WITH G.O. BOND FUNDS.

WE'VE GOT TO FUND THE WATER AND SEWER PORTION OF THOSE WITH

WATER AND SEWER FUNDS. >> I UNDERSTAND BETTER NOW, THANK YOU. BLAKE DO YOU HAVE SOMETHING?

>> YES, SO BACKUP POWER CANNOT BE ALLOCATED WITHIN FACILITIES AND MAINTENANCE IN THE G.O. BOND? IS THAT WHAT I'M HEARING OR AM I CONFUSED?

>> WHEN WE BUILD A NEW PLANT, A NEW LIFT STATION, WE ADD THE BACKUP POWER. SO THE ONES IN THE CITY WHERE WE DIDN'T DO THAT, SO WHAT GARY HAS BEEN TRYING TO DO IN THE PAST FEW YEARS IS START TO SLOWLY REPLACE THOSE SO THAT WE ACTUALLY HAVE BACKUP POWER IN MORE OF THOSE.

WHAT HE'S SAYING HERE IN THIS FIVE YEAR PLAN, HE'S GOT OUT OF $14 MILLION HE'S GOT ONE STATION THAT HE CAN DO THAT IN.

BUT HE'S GOING TO HAVE TO DEFER DOING ANY OTHERS UNTIL HE GETS THESE PROJECTS DONE. GARY IS THAT FAIR?

>> THAT IS CORRECT, YES, SIR, THANK YOU FOR EXPLAINING THAT

BETTER. >> GARY I HAVE A QUESTION.

THERE'S HOW MANY LIFT STATIONS DO WE HAVE THAT DO NOT HAVE

BACKUP POWER? >> THERE ARE 22 LIFT STATIONS

AND TEN HAVE BACKUP POWER. >> SO HALF ROUGHLY.

>> THAT IS DANGEROUS. BECAUSE I MEAN ONE OF THOSE SHUTS DOWN, THAT'S A BIG PROBLEM.

>> WELL, SOME OF THE OTHER PROJECTS THAT HAD TO SHIFT OUT WERE THE DECOMMISSIONING OF LIFT STATIONS.

SO THE ONES THAT WE PLAN ON DECOMMISSIONING, WE OBVIOUSLY ARE NOT GOING TO PUT BACKUP POWER TO THOSE.

SO WE'RE TRYING TO ELIMINATE THE LIFT STATIONS AND WITH THE ADDITION OF SOME SEWER LINES WE CAN ACHIEVE THAT.

SO THAT'S OUR GOAL IS TO REDUCE THAT LIABILITY THAT Y'ALL JUST EXPRESSED AND IT IS A HUGE LIABILITY.

>> YES. >> GARY, THE PLANNING YOU GUYS

ARE DOING IS JUST TOP-NOTCH. >> THANK YOU.

WE HAVE A GREAT TEAM HERE. WITH HATE CONSULTANTS.

[00:45:03]

>> VERY, VERY IMPORTANT FOR DOING THAT LONG TERM PLANNING.

THANK YOU FOR DOING THAT. DID YOU HAVE SOMETHING ELSE

MARTHA ON THAT? >> YOU KNOW I DO ABOUT THE DECOMMISSIONING OF THE LIFT STATIONS BUT THAT THE FURTHER DOWN IN THE DISCUSSION. SO I'LL JUST WAIT UNTIL WE GET

THERE. >> OKAY.

I HAVE TWO MORE QUESTIONS ON THIS PAGE.

YOU'VE GOT EVALUATION STUDY, AND A MASTER PLAN, I'M PROBABLY JUST FORGETTING THE DETAILS ON THOSE TWO THINGS GARY.

>> SO THE WASTE WATER MASTER PLAN AND THE SANITARY SEWER EVALUATION STUDY GO HAND IN HAND.

SSES IS WHAT WE CALL IT, IDENTIFIES THE NEEDS OF THE CITY OR WE HAVE INFILTRATION AND INFLOW WHICH MEANS WE'RE GETTING WATER INFLOW INTO OUR SEWER SYSTEM, IT MEANS WE'RE PAYING TO TREAT RAINWATER. OR INFILTRATION.

SO IT'S VITAL TO REDUCE THE COST GARLAND BY MANAGING OUR SEWER SYSTEM. SO THAT IDENTIFIES THE PROJECTS AND ALONG WITH THE WASTE WATER WITH MASTER PLAN, 25% OF GROWTH WE HAVE, AND ANY REPLACEMENT OF PROBLEMS AREAS THAT WE HAVE IN

THE CITY TO REDUCE FAILURES. >> AND YOU'RE DOING THOSE TWO

NOW BECAUSE -- >> WE'RE GOING TO DO THEM NOW BECAUSE WASTE WATER, I THINK IT WAS 2005, OR 2010, THE LAST TIME WE RENEWED THE WASTE WATER MASTER PLAN.

AND WE REALLY NEED TO REDUCE OUR I AND I INTO THE SYSTEM AND DEFINITELY GET A RETURN WITH THAT HAD STUDY, IDENTIFY THE BASINS THAT HAVE THE MOST I AND I, DEFINITELY GET A RETURN ON THAT INVESTMENT TO COVER THE COST OF THAT STUDY.

>> THANK YOU SO MUCH FOR THAT GARY.

>> YES, MA'AM. ANYTHING ELSE ON THIS PAGE,

COUNCIL? >> I HAVE JUST A QUESTION.

DOWN THERE, EST REPAINT, WHAT IS EST?

>> ELEVATED STORAGE TANK. >> OH.

>> WATER TOWER. >> I WAS GOING TO SEE IF I COULD DO IDENTITY FOR 500,000 BUT IF IT'S ELEVATED I'M NOT GOING TO

DO IT. >> HOPE YOU'RE NOT AFRAID OF

HEIGHTS. >> NO, I'M A FRAYED OF HEIGHTS.

AFRAID OF HEIGHTS. >> ALL RIGHT LAURA NEXT SLIDE.

>> OUR NEXT GROUP OF PROJECTS IS THE UTILITY REVENUE BOND PROJECTS. FOR 2021 WE HAVE ALLOCATED TO -- WE'VE ISSUED $7 MILLION AND THAT'S ALLOCATED TO 3.5 MILLION FOR MUCH NEEDED STATE HIGHWAY 66 SEWER IMPROVEMENTS, 1.1 MILLION IN LIFT STATION REPAIR AND IMAWNMENTS, 500,000 IN SEWER SYSTEM IMPROVEMENTS, 900,000 IN WATER SYSTEM IMPROVEMENTS, 800,000 FOR OFFSITE IMPROVEMENTS TO COMPLETE THOSE PROJECTS AND 179,000 ADDITIONAL FOR BACKUP POWER.

WE WERE ABLE TO SQUEEZE THAT 179,000 FOR BACKUP POWER IN BOND MONEY, WHAT WAS LEFT OVER HERE IN THE CAPACITY AND THEN SHIFTED THE REST OF IT OVER TO THE CASH CIP.

ARE THERE ANY QUESTIONS ON THIS SLIDE?

>> DO I HAVE SOME QUESTIONS, WHY ARE WE ABANDONING THE LIFT STATIONS? WHAT IS THE PLAN TO ACCOMMODATE THAT VOLUME? YOU KNOW IT'S AMAZING TO ME THAT THE COST TO ABANDON THESE IS ROUGHLY THE COST TO REPLACE THEM. AND SO IF YOU COULD UNPACK THAT

FOR US AND EXPLAIN THAT TO US. >> SO THE REASON WE WANT TO ABANDON THE LIFT STAKES IS THE MAINTENANCE IS INCREDIBLE.

WE HAVE DO DO DAILY ROUNDS TO CHECK THEM.

A LOT OF REPORTS FOR TCQ AND WHEN THE PUMPS, ONE LIFT STATION COULD HAVE FOUR PUMPS AND YOU HAVE TWO WOULD WELLS AND YOU HAVE ALTERNATING PUMPS AND ONE PUMP COULD GO DOWN AND IT WOULD COST 100, 150,000, YOU HAVE FOUR OOF THEM DOWN THERE.

IF SOMEONE PUT SOMETHING IN THE SEWER SYSTEM THAT HITS THE GRINDER OR THE PUMP AND MESSES THE PUMP UP, WE HAVE TO SEND IT OFF FOR WEEKS, SOMETIMES MONTHS, TO GET IT REPAIRED.

SO NOW YOU ONLY HAVE ONE PUMP IN THAT INSTEAD OF TWO ALTERNATING, SO IT PUTS EXTRA WEAR AND TEAR ON THE OTHER PUMP.

SO IT'S A HUGE LIABILITY. AND AS BLAKE MENTIONED EARLIER, SANITARY SEWER OVERFLOW OS COULD HAPPEN IF THE ELECTRICITY GOES

[00:50:04]

SO TO COST OF IT IS SO HIGH BECAUSE SOME OF THEM ARE 30, 35 FEET DEEP AND YOU HAVE TO REMEDIATE ALL THE SEWER WATER OUT OF THEM, THEY HAVE SEWER GASES IN THEM, YOU HAVE TO FILL THEM FULL OF CONCRETE. SO HOPE THAT ANSWERS THAT PORTION OF IT. AND THEN THE THE ABILITY TO ELIMINATE ONE FROM THE SYSTEM IS STRATEGICALLY PLACED SEWER LINES WHERE WE CAN MAKE CONNECTIONS AND BYPASS IT.

SO THE WHOLE PURPOSE OF A LIFT STATION OBVIOUSLY IS TO LIFT THE SEWER UP A HILL AND IT GETS UP TO THE TOP OF THE HILL AND GRAVITY DOWN. SO WITH THE ADDITION OF A SEWER LINE GOING IN FOR BAY SIDE SAPPHIRE BAY WILL HELP US

ELIMINATE THREE LIFT STATIONS. >> WOW, THAT'S GOOD NEWS.

AND THEN I ONLY HAVE ONE OTHER QUESTION ON THAT PAGE.

WHAT ARE THE REDUNDANT LINES AT THE TAKE POINT, AND IS THERE ANY COST SHARING WE CAN GET FROM THE WATER DISTRICT FOR THAT?

>> THIS IS ABOUT THE MIDDLE OF THE PAGE GARY.

>> CAN NORTEC DELIVERY LINES. THAT IS MORE OF A SAFETY MEASURE. WE HAVE THREE LINES COMING INTO THE CITY. AND THEY ALL ORIGINATE IN ONE LINE. IF THAT ONE LINE GOES DOWN WE DO NOT HAVE A REDUNDANT LINE TO FEED THE CITY.

SO I'M REACHING OUT TO THE SACSE AND GARLAND JUST TO SEE IF WE ÚCAN MAKE A CONNECTION THAT HOPEFULLY WE'LL NEVER NEED.

SO IT'S BASICALLY JUST A SECURITY TO ENSURE THAT WE DO NOT RUN OUT OF WATER. SO THAT IS JUST PREEMPTIVE BOARD

THINKING SO WE DON'T RUN OUT. >> IF THIS IS THE BASICALLY THIS IS MAKING SURE THAT THE WATER DISTRICT CAN DELIVER THEIR PRODUCT TO US, AND SO MY QUESTION, I REALIZE IT'S NOT IN THIS BUDGET YEAR, BUT MY FOLLOW UP QUESTION TO THAT IS COULD WE NOT AT LEAST GET A 50-50 PARTICIPATION OR SOMETHING BY THE WATER DISTRICT? BECAUSE BASICALLY WE ARE -- I MEAN YES IT'S BUYING SOME INSURANCE FOR US, THAT IF ONE LINE FAILS, WE CAN STILL DELIVER WATER.

BUT IT'S ALSO ALLOWING THEM TO DELIVER THEIR PRODUCT TO US.

>> SURE, IT EVENT DID HAS TO HAVE A CONVERSATION TO YOUR POINT BEFORE WE ABSORB THE WHOLE COST OF THAT.

IT COULD BENEFIT ANOTHER CITY. THEY HAVE LINES THAT GO TO A LOT OF CITIES IN THIS AREA. SO WE COULD WORK IN CONJUNCTION OF TAPPING INTO OTHER LINES. SIMPLY WE'RE EXPLORING.

THAT'S WHY IT'S OUT IN 2024. BUT I BELIEVE IT'S A NICE SAFETY PLEASURE BECAUSE OBVIOUSLY WE DON'T WANT TO RUN OUT OF WATER.

IT'S GOOD INSURANCE. >> RIGHT.

AND NORTH TEXAS MUNICIPAL WATER DISTRICT WANTS TO MAKE SURE THAT

THREE CAN GET THEIR WATER TO US. >> YES, MA'AM, IT'S A GREAT POINT. WE'LL DEFINITELY REACH OUT TO

THEM TO HAVE THAT DISCUSSION. >> I THINK THAT IS A VERY SOBERING, I DID NOT KNOW THAT YOU KNOW THAT LIABILITY EXISTS.

THAT, YOU KNOW, ONE MAJOR ISSUE COULD SHUT OFF WATER TO THE ENTIRE CITY. I REMEMBER ABOUT A YEAR AGO OR TWO YEARS AGO, RICHARDSON ONE OF THE MWD LINES BURST AND THEY HAD A SIGNIFICANT PORTION OF THEIR CITY WITHOUT WATER.

BUT IF THAT HAPPENED TO US THE ENTIRE CITY WOULD GO WITHOUT

WATER. >> WE HAVE ENOUGH WATER FOR ONE

DAY. >> ONE DAY.

>> GRAND STORAGE SITES AND ELEVATED STORAGE TANKS.

>> THAT IS SOBERING FOR SURE. CAN YOU EXPLAIN, SO ON THE SCHEDULE FOR REPLACING THE LIFT STATIONS I ASSUME WE ARE ABANDONING THE WORST OR OLDEST LIFT STATIONS FIRST?

>> SO WE'RE ABANDONING THE ONES THAT IT'S KIND OF LIKE LOW HANG FRUIT. WE'RE TAKING ADVANTAGE OF NEW SEWER LINES AND THEN ONCE THE LOW HANGING FRUIT IS TAKEN ADVANTAGE OF WE'RE GOING TO LOOK AT THE ONES THAT ARE OUR BIGGEST LIABILITY, THE BIGGEST VOLUME. SO IT REALLY COMES DOWN TO THE SANITARY SEWER EVALUATION STUDY AND THE SEWER MASTER PLAN.

AND THAT'S SOMETHING WE SAY HEY LOOK, THESE LIFT STATIONS WE HAVE WAY TOO MANY, WE HAVE 20 TIMES MORE THAN MOST CITIES, HOW DO WE ELIMINATE THEM, HELP US TO DEVELOP A PLAN TO ELIMINATE THESE. SO THAT WOULD HELP THE ANALYSIS.

>> THANK YOU GARY. >> YES, SIR.

[00:55:06]

>> IN THE SUMMARY ON THE RIGHT IT SAYS 800,000 IN OFFSITE IMPROVEMENTS. I'M TRYING TO UNDERSTAND WHERE

THAT 800,000 IS IN THE CHART. >> THAT IS THE LAST PORTION.

WE FUNDED IF YOU REMEMBER LAST YEAR WE SHIFTED OUR $5 MILLION OF REVENUE BONDS TO COMPLETELY COVER OUR AGREEMENT WITH BAY SIDE AND SAPPHIRE BAY, THOSE OFFSITE PROJECTS.

WHAT WAS LEFT OVER THAT $5 MILLION WAS THAT 784,000 AND BECAUSE THAT PROJECT WAS NOT GOING TO BE COMPLETED UNTIL DURING FISCAL YEAR 2021, WE COMPLETED THE FUNDING FOR THAT LAST PROJECT WITH THIS YEAR'S BOND FUNDING.

>> OKAY. I WAS JUST ASKING WHERE IT WAS

IN THE CHART WENDY. >> LIFT STATION DOWN SIDE FORCE

MAIN? >> YES.

>> FOURTH FROM THE BOTTOM. >> I JUST DIDN'T KNOW WHICH LINE ITEM IN THE CHART IT WAS REFERRING TO.

OKAY, THANK YOU. >> ANY MORE QUESTIONS ON THIS PAGE? LAURA NEXT SLIDE.

>> ALL RIGHT NOW WE'RE GOING TO FOLLOW UP.

WE HAVE FINISHED ALL THE PAGES OF THE PROPOSED BUDGETS.

IF YOU DON'T HAVE ANY ADDITIONAL QUESTIONS ON THE PROPOSED BUDGET WE WILL MOVE FORWARD WITH THE FOLLOW-UP FROM THE WORK SESSION

ON THE 24TH. >> I GUESS WENDY HANG ON JUST A SECOND. BRIAN IF YOU WANT TO TALK ABOUT THIS LATER TELL ME, WITH GARY AND SUCH.

WE HAD A LOT OF DISCUSSION EARLIER IN THE WEEK ON THE CONCRETE REPLACEMENT. AND I HAD ASKED YOU TO YOU KNOW HELP US GET A LITTLE BIT MORE OF AN UNDERSTANDING OF WHAT HAPPENS IF WE DON'T FUND THAT, YOU KNOW FROM GARY'S PERSPECTIVE.

DO YOU WANT TO DO THAT NOW SINCE WE'RE TALKING ABOUT CIP OR DO

YOU WANT TO WAIT? >> MAYOR, WHEN WE TALK ABOUT THAT I THINK WE'RE GOING TO BE PRETTY CLOSE TO MAKING DECISIONS. WHAT I WOULD LIKE TO DO IS LET GARY KIND OF EXPLAIN THE ENTERPRISE PROPOSAL TO YOU GUYS.

WE HAVE AN ACTUAL SLIDE SHOW FOR THAT.

BECAUSE I THINK WHEN WE GET THAT PART DONE, AND THEN WENDY KIND OF WE GO THROUGH THIS I THINK YOU GUYS ARE GOING TO BE READY

TO MAKE SOME DECISIONS. >> OKAY, WE HAVEN'T HEARD FROM GARY ON THE CONCRETE REPLACEMENT.

>> THAT'S A PARTLY OF THIS LIST. BUT I WOULD LIKE TO GO AHEAD AND MOVE TO THE ENTERPRISE DISCUSSION BECAUSE WE'VE HAD SEVERAL CONVERSATIONS ABOUT THAT.

AND WHILE LAURA IS PULLING THAT UP I WANT TO KIND OF FRAME THIS A LITTLE BIT BEFORE I TURN IT OVER TO GARY.

SO COUNCIL, AS YOU KNOW, WE SEE THIS AS AN OPPORTUNITY.

AND WE BELIEVE THAT BASED ON THE RESEARCH AND ANALYSIS AND THE VETTING THAT WE'VE DONE THAT THIS IS A POTENTIAL OPPORTUNITY FOR US. I WILL TELL YOU THAT ALTHOUGH WE FEEL PRETTY GOOD ABOUT IT, WE'RE STILL NOT READY TO MAKE A FORMAL RECOMMENDATION YET. BUT WE'RE WORKING ON THIS EVERY WEEK, ALMOST DAILY. THERE IS SO MUCH TO THIS.

BUT WE THINK THAT THERE COULD BE SIGNIFICANT SAVINGS OVER A TEN YEAR PERIOD. WE'RE TO THE POINT NOW, AND I'LL BE BLUNT ABOUT IT, WE'RE READING THE FINE PRINT, IF YOU GET WHAT I'M SAYING. JUST MAKING SURE THAT THERE'S NOTHING WE HAVE MISSED. AND THERE ARE A COUPLE OF SLIDES IN THIS THAT LAURA IS GOING TO PULL UP IN A MINUTE BUT WHEN GARY GOES THROUGH IT TO KIND OF SHOW YOU WHERE WE'RE GETTING AT.

AND THERE IS A LOT OF DETAIL IN THIS PROGRAM.

L 121 VEHICLES WOULD BE INCLUDED.

AND IT'S POLICE CARS, IT'S BASICALLY OUR ROLLING STOCK.

EVERYTHING EXCEPT FOR THE LARGEST TYPES OF ITEMS. AND IT DOESN'T INCLUDE THE YELLOW ARM.

LAURA CAN YOU PULL THAT UP? >> WORKING ON IT.

JUST A SEC. >> OKAY.

>> WE CAN'T SEE YOU THINKING, LAURA.

>> AS SHE'LL PULLING IT UP I'D LIKE TO ADD TO WHAT BRIAN SAID.

THE ANALYSIS IS BASED ON THEIR KNOWLEDGE OF OUR FLEET AND WHAT THEY ARE ANTICIPATING OUR SAVINGS WOULD BE.

IS LIKE BRIAN SAYS WE HAVE TO DRILL DOWN AND VET WHAT ARE THE TRUE COSTS OF THE PROGRAM. WE DO REALIZE THERE IS GOING TO BE SOME SAVINGS. IS NEXT SLIDE, PLEASE.

[01:00:06]

BUT THE OBJECTIVE HERE IS TO LEVERAGE ENTERPRISE BUYING POWER. AND REALIZE SAVINGS OF PURCHASING THE VEHICLES, FUEL SAVINGS OF UPGRADING THE YEARS, WE HAVE AN AVERAGE OF ABOUT EIGHT-YEAR-OLD FLEET, REDUCE IT DOWN TO THREE YEARS. SO YOU HAVE SOME SAVINGS THERE NOR MAINTENANCE AND BEYOND THAT YOU HAVE SOME ADDITIONAL SAFETY FEATURES. LIKE THE ELECTRONIC BRAKING, SO YOU THINK ABOUT SKID CONTROL, HOW THAT, THE INVENTION OF THAT IN THE LAST TEN YEARS REALLY ELEVATED THE SAFETY OF VEHICLES.

I THINK THAT, I AGREE WITH NICK'S POINT HERE, THAT IS ONE OF THE MOST SIGNIFICANT INVENTIONS SINCE THE SEAT BELT.

SO WHEN YOU PUT ON THE BRAKE, THE COMPUTER CONTROLS THE VEHICLE SKID RESISTANCE. EACH TIRE IS A HUGE SAFETY ADVANTAGE. SO THERE'S REALLY SAVINGS HERE IN THE PURCHASING, THE FUEL SAVINGS, WE WOULD HAVE NEWER VEHICLES. WE SHOULD REALIZE ABOUT A TWO MILE PER GALLON SAVINGS ON FUEL. SO VEHICLES WILL BE NEWER, THEY WILL BE EFFICIENT RUNNING, THEY WON'T NEED TUNE UPS BECAUSE IT'S A CYCLE ON LIGHT TRUCKS AND CARS ARE GOING TO CYCLE OUT EVERY YEAR. AND TRUCKS, HEAVY TRUCKS AND SOMETHING WITH SERVICE BODIES ON IT OR DUMP TRUCKS WILL BE ON A FIVE YEAR REPLACEMENT. AND CURRENTLY WE'RE ON A TEN YEAR REPLACEMENT. SO AS CAN YOU SEE, WE'LL VASTLY IMPROVE THE CONDITION OF OUR FLEET, SO IT WOULD HAVE MORE UP TIME FOR EMPLOYEES. NEXT SLIDE PLEASE.

SO THIS IS ONE OF THE SHEETS THAT ENTERPRISE PROVIDED TO DO AN ANALYSIS. AND YOU SEE THE GREEN BOX.

IT'S ABOUT A QUARTER OF THE WAY DOWN.

IT SAYS 1.9 MILLION, THAT'S OUR ESTIMATED, THAT'S ENTERPRISE'S ESTIMATED SAVINGS THROUGH THE ANALYSIS SO FAR OF OUR FLEET.

SO THE TEAM WE HAD IN RIGHT NOW DOING VETTING THAT NUMBER TO ENSURE THAT WE'RE RIGHT SIZING THE FLEET AND THAT WE'LL REALIZE THAT THAT SAVINGS OVER TEN YEARS.

SO THAT $1.9 MILLION SAVINGS IS OVER A TEN YEAR PERIOD.

EQUITY FROM THE RESALE OF THE EXISTING FLEET, SO THAT $615,000 WOULD BE CASH THAT WE WOULD RECEIVE ONCE WE EXTINGUISHED OUR FLEET OR SOLD IT OFF. SO THAT WE COULD OBE USED TO REINVEST IN THE PROGRAM. WE COULD USE THAT MONEY TO RIGHT SIZE THE FLEET, BY RIGHT SIZING, I MEAN ADD WHERE WE NEED IT, WE HAVE A LOT OF REQUESTS FOR VEHICLES IN THE LAST FEW YEARS.

>> GARY, IS THAT MONEY INCLUDED IN THAT 1.9 MILLION?

>> IT IS NOT. >> OKAY.

>> THANK YOU FOR CLARIFYING THAT.

SO WE CAN USE THAT TO UPGRADE. BRIAN TALKED ABOUT THE YELLOW IRON, THE BIG TRUCKS, THE UNEXALINGSED EQUIPMENT, THE EQUIPMENT $10,000 AND BELOW, WE CAN REINVEST IN THAT, IN REALLY

UPGRADE OUR EQUIPMENT. >> GARY, ARE YOU ABLE TO SEND COUNCIL AN ITEMIZED LIST OF THE VEHICLES THAT WE WOULD END UP

SELLING -- >> YES.

>> -- IN YEAR 1 OF THIS CONTRACT?

>> SO I'M REALLY NOT -- I HAVE THE LIST OF VEHICLES THAT FIT THE NICHE OF THE PROGRAM. I'M REALLY NOT SURE WE HAVEN'T EXTRAPOLATED OUT WHICH ONES WE'RE GOING TO DO FIRST.

WE CAN'T DO WHOLESALE ALL THE VEHICLES AT ONCE.

WE ARE STILL WORKING TOWARD THAT BUT WE CAN GIVE YOU THE LIST OF VEHICLES THAT WE HAVE IDENTIFIED THAT WOULD BE A FIT FOR THE

PROGRAM. >> REQUEST OKAY.

>> WE ARE GOING TO HAVE A DETAILED WORK SESSION ON THAT

CORRECT? >> YES, 75,000 FOOT LEVEL, TO

GIVE YOU A SYNOPSIS. >> NEVER MINDS.

>> THIS IS NOT DECISION MAKING ON THE PROGRAM RIGHT AT THIS

TIME. >> OKAY, I'M INTERESTED IN THAT.

>> THIS IS JUST INFORMATION AS MARTHA ASKED EARLIER HOW WE WOULD BE AFFECTED BY THIS, WE ARE TRYING TO SHARE SOME OF THE SAVINGS THAT WE ARE STILL VETTING.

[01:05:01]

>> DON'T WORRY ABOUT THAT GARY. WE'LL WAIT UNTIL THE WORK

SESSION. >> AND COUNCIL, IN TERMS OF KINDS OF HOUSE TO THINK ABOUT HOW TO THINK ABOUT THISAT THIS E VETTING IS, OKAY THIS LOOKS GOOD, HOW WOULD IT BENEFIT US BUDGET WISE. WHAT WE SEE IS THERE WOULD BE SAVINGS IN TERMS OF FUEL EFFICIENCY, THAT WOULD REDUCE THE COST OF OUR FUEL. AND THEN ALSO IN MAINTENANCE COST, BECAUSE A LOT MORE OF THE MAINTENANCE WOULD THEN BECOME UNDER WARRANTY BECAUSE YOU'RE KEEPING THESE CARS, ONE YOU'RE REPLACING THEM AND THEN YOU'RE KEEPING THEM A SHORTER PERIOD OF TIME. WE ALMOST RUN THINGS UNTIL THEY DIE. AND SO OUR PREPARE COSTS START TO INCREASE BECAUSE WE'RE NOT TURNING THEM OVER FAST ENOUGH.

THAT'S ONE OF THE BENEFITS OF THIS PROGRAM.

THE SECOND BENEFIT, KIND OF WHAT STAFF CAN FOCUS ON, I KNOW WE TALKED ABOUT AT LEAST LAST YEAR, I DON'T REMEMBER IF WE TALKED ABOUT IT THE YEAR BEFORE BUT YOU KNOW GARY HAS ASKED FOR AN ADDITIONAL FLEET PERSON. WITH THIS PROGRAM WE PROBABLY WOULD NOT NEED TO DO THAT. AND OUR EXISTING STAFF MAY BE ABLE TO FOCUS MORE ON SOME OF THE YELLOW LINES, SOME OF THE OTHER EQUIPMENT THAT SOMETIMES TAKES BACK SEAT TO OTHER VEHICLES. AND THEN THAT THIRD ELEMENT, IS THE EQUITY FROM THE RESALE OF EXISTING FLEET.

AND WE, WHAT WE'RE TALKING ABOUT BEFORE WE CAN ACTUALLY GET A PROPOSAL IN FRONT OF YOU, WITH A RECOMMENDATION IS, YOU KNOW, DO WE REINVEST THAT IN MAYBE OUR EXISTING FLEET THAT WE WILL BE RESPONSIBLE FOR, BECAUSE AGAIN, THIS IS THE ROLLING STOCK, IT DOESN'T REALLY INCLUDE THE BIGGEST DUMP TRUCKS, IT DOESN'T INCLUDE OUR YELLOW IRON, THE TRACTORS, THE BULLDOZERS, THOSE KIND OF THINGS. AND SO -- AND THEN I THINK THAT AND THIS IS JUST A COMFORT LEFT ISSUE.

BUT YOU KNOW THERE'S GOING TO BE ENOUGH MOVING PARTS WITH THIS THING THAT WE PROBABLY WOULD WANT TO SET ASIDE A SMALL RESERVE INITIALLY, MAYBE 100,000 OF THAT EQUITY, JUST NO. WE HAVE A YEAR OR TWO TO FLESH THIS OUT AND MAKE SURE THAT IT'S DOING WHAT IT'S SUPPOSED TO DO AND NOT GET SHORT SOMEHOW.

>> AND TO BRIAN'S POINT WE ARE GOING TO HAVE 170 PIECES OF EQUIPMENT LEFT OVER TO MAINTAIN THAT DO NOT FIT THE NICHE OF THE PROGRAM. THE YELLOW IRON TRAILERS, BACK TRUCKS, SPECIALIZED EQUIPMENT. ANY QUESTIONS BEFORE I MOVE TO THE NEXT SLIDE? NEXT SLIDE PLEASE LAUER A.

THEY TALK ABOUT A PROGRAM, THEY'RE IN IT FOR FOUR YEARS AND THEY ARE REALIZING THE SAVINGS OF THE PROGRAM.

THEY ARE ENJOYING THE SAFER FLEET, AND THE UP TIME ALSO, THEY HAVE INCREASED THE UP TIME. SO PRODUCTIVITY INCREASE AS WELL. THAT'S JUST A LITTLE CASE STUDY WE CAN FORWARD IF NEEDED. NEXT SLIDE PLEASE.

>> I WAS GOING DO ASK YOU GARY, FREDRICKSBERG ABOUT THE SIZE OF

ROWLETT? >> I DON'T KNOW WHAT THEIR POPULATION IS, ON THAT SLIDE IF YOU GO BACK -- I'M SORRY

LAURA -- >> THEY HAD 75 VEHICLES UP

DIDN'T THEY? >> THAT'S INCOR NOWHERE NEAR FME .WE HAVE OVER 100, CLOSE BUT NOT EXACT.

>> YES, SIR. >> SO NEXT SLIDE PLEASE, PART OF THE PROGRAM, ENTERPRISE HAS RELATIONSHIPS WITH A LOT OF REPAIR SHOPS. SO THEY VET THE REPAIR SLOPS TO ENSURE THAT THEY WILL MEET THE REQUIREMENTS OF ENTERPRISE AS FAR AS THE QUALITY OF REPAIR. AND SO THEY WOULD GIVE US A LIST IN OUR AREA SO WE DON'T HAVE TO TRAVEL FAR OF VENDORS THAT WE COULD USE FOR MAINTENANCE OF THE VEHICLES AND WARRANTY WORK.

SO THAT'S JUST A LITTLE MAP SHOWING ROWLETT AND HOW MANY SHOPS ARE IN THE VICINITY OF OUR LOCATION.

NEXT SLIDE, PLEASE. SO AS BRIAN MENTIONED EARLIER, THIS IS ONE OF THE SHEET -- ONE SHEET OF TWO THAT DESCRIBED THE COST OF A VEHICLE. THE FIRST LINE THERE IS THE 2020 CHEVROLET SILVERADO 550 HD WORK TRUCK CREW CAB WITH DUAL REAR WHEELS. SO IT TALKS ABOUT THE

[01:10:03]

AND NEXT SLIDE PLEASE. THAT'S MORE ANALYSIS OF THE SAME VEHICLE. THAT'S HOW WE HAD A TEAM TO CHECK THE NUMBERS AND SEE AS BRIAN MENTIONED, SEE HOW IT FITS IN OUR BUDGETS. NEXT SLIDE, PLEASE.

AND THAT'S A CONTINUATION OF IT. SO SOME OF THE CITIES WE'VE DISCUSSED OUT OF THE ONES CIRCLED, WE CALLED ALONG WITH AT THE BOTTOM, CHART THERE HAWTHORNE CITY, BEAUMONT, DPRED FREDRICKSBERG, CITY OF ANNA. WE CALLED THEM, TO SEE HOW IT WORKED. OBVIOUSLY THE END USERS LOVE IT.

A LOT OF THEM ARE NEW TO THE SYSTEM AND THEY FEEL IT IS CREATING A SAVINGS THERE AND UPGRADING THEIR FLEET.

A LOT OF THESE CITIES DON'T HAVE ANY -- THEY DO NOT HAVE ANY FLEET TECHNICIANS SO IT'S REALLT IT WAS A MIXED CONDITIONS OF ALL OF THEM WHY THEY CHOSE IT. THE SAVINGS IN THE PROGRAM.

>> YOU DON'T HAVE TO ANSWER THIS NOW BUT DO WE KNOW OF ANY LIKE CITIES THAT ATTEMPTED THIS AND DECIDED NOT TO GO DOWN THAT ROAD? OR DID DO THIS AND THEN CHANGED COURSE OF ACTION LATER? JUST MIGHT BE SOMETHING TO TALK ABOUT WHEN YOU DO PRESENT IT TO THE WORK SESSION.

>> YES, THAT'S A GREAT POINT. AND IT REALLY DEPENDS ON THE FLEET PLERG. SOME OF THE FLEET MANAGERS OF THESE SMALLER CITIES ARE THE POLICE CHIEF OR THE CITY MANAGER. SO WE DO FEEL A BIG PERSPECTIVE, I REALLY APPRECIATE THAT. WE'LL MAKE SURE WE ASK THOSE STRONG QUESTIONS, TOUGH QUESTIONS BECAUSE THAT'S A GREAT POINT. WE DO WANT TO KNOW THE FACTS OF IT, BEFORE WE DO OUR DUE DILIGENCE, AND ENTER INTO THE PROGRAM. SO WE WILL DO THAT MAYOR, THANK

YOU. >> BECAUSE ONCE YOU GO DOWN THIS ROAD IT'S GOING TO BE REAL EXPENSIVE TO GET BACK TO THE

OTHER METHOD SO -- >> IT WOULD BE TOUGH.

WOULD YOU HAVE TO EITHER PURCHASE THE LEASED VEHICLES OR TRANSITION OUT OF IT AND PURCHASE AS THE LEASES EXPIRE.

>> DO YOU KNOW HOW LONG THE CITY OF LONGVIEW HAS BEEN USING THE

ENTERPRISE PROGRAM? >> DO NOT.

I ARE WOULD HAVE TO LOOK AT DAS NOTE.

IS HE THE FLEET MANAGER. IF I WAS GOING TO REPORT ON IT.

>> THEIR POPULATION IS, YOU KNOW, ACTUALLY GREATER THAN OURS, AROUND 80,000 SOMETHING. I JUST WONDERED HOW IT WAS

WORKING OUT FOR THEM. >> YES.

>> AND THIS ISN'T THE ONLY CITIES THAT THEY WORK WITH.

THIS IS JUST IN OUR AREA WHERE YOU KNOW WE FELT LIKE THIS WOULD BE A GOOD REFERENCE POINT FOR US.

BUT THEY DO THIS PROGRAM ALL OVER THE PLACE.

>> SURE. AND THEY DO IT NATIONWIDE, CAN WHAT IT REALITY COMES DOWN TO, WE WANTED TO STICK OOUR MARKET BECAUSE ONE OF THE BASIS OF THE PROGRAMS IS RESELL THE VEHICLES OBVIOUSLY. SO TRUCKS AND VEHICLES AND THIS AREA WITH CONSTRUCTION BUILDING, OBVIOUSLY, THE WHITE IS THE MOST POPULAR VEHICLE FOR RESALE AND THEY HAVE CERTAIN AMENITIES IN THERE THAT YOU NEED TO HAVE TO MAXIMIZE RESALE SO THEY NEED TO GET IT DOWN TO A SCIENCE. BUTTER WE WANTED TO COMPARE APPLES TO APPLES AND WE WANTED TO STAY IN OUR MARKET.

>> OKAY. >> NEXT SLIDE PLEASE.

I THINK THAT WAS IT, THAT'S IT, YES.

>> WEWELL, GUYS, CROSS YOUR FINGERS.

WE'RE STILL VETTING THIS OUT, WE'RE HOPEFUL, RIGHT NOW WE SEE THE POTENTIAL, WE'RE MAKING SURE WE TURN OVER EVERY LEAF.

>> I HAVE A MESSAGE FROM ROBERT. LONGVIEW HAS ONLY BEEN ACTIVE

FOR NINE MONTHS. >> THEY'VE JUST STARTED.

>> THANKS ROBERT. >> THAT'S A GREAT ONE TO TALK TO BECAUSE THEY JUST DID IT. GET A WHOLE DIFFERENT

PERSPECTIVE. >> ALL RIGHT, WENDY IF MAYBE WE CAN PULL BACK UP YOUR SLIDE WHERE I THINK WE CAN START GOING THROUGH THOSE FOLLOW-UP QUESTIONS.

>> I SENT COUNCIL AN E-MAIL, I GUESS YOU IT WAS A COUPLE OF HOURS BEFORE THE MEETING, SORRY IT WAS SO LATE GETTING IT TO YOU, IT'S A LOT OF INFORMATION AT ONE TIME.

IF YOU HAVE A CHANCE TO GO OVER ANY QUESTIONS YOU HAVE, WITH THE INFORMATION THAT WAS E-MAILED TO YOU, WE HAVE STAFF WITH US TONIGHT TO ANSWER ANY ADDITIONAL QUESTIONS YOU HAVE FROM THAT

[01:15:03]

>> I KNOW WE'RE GOING TO WANT TO GO OVER THE UPDATE ON THE PROPERTY TAXES. BUT AT SOME POINT WENDY.

>> AND WE WILL. WE WILL.

>> ARE YOU ASKING IF WE -- >> I DO WANT TO ACKNOWLEDGE --

>> ARE YOU ASKING IF WE HAVE ANY SPECIFIC QUESTIONS ON THESE

ITEMS BEFORE -- >> YES.

>> BECAUSE DO I. GO AHEAD WHAT WERE YOU GOING DO

SAY? >> I DO WANT TO ACKNOWLEDGE THAT ONCE WE HAVE OUR DISCUSSION TONIGHT ABOUT THE ADDITIONAL FUNDING CONSIDERATIONS WHICH IS GOING TO INCLUDE THOSE TAX RATE REDUCTION SCENARIOS CHEM THEN WHATEVER COUNCIL DECIDES TONIGHT WE CAN RUN THROUGH THE PROPOSED BUDGET, THE GENERAL FUND, GIVE A REVISED JUFNED DEBT SERVICE AND THE TIF FUNDS THAT THE TAX RATE YOU WANT US TO RUN THROUGH AND ALSO WE'RE STILL WORK ON UPDATING THE EXPENSE DISCLOSURE AND THAT WILL BE GIVEN AT A FUTURE DATE AS WELL. BUT I DO HAVE A WORKING SPREADSHEET JUST LIKE WE DID LAST YEAR.

SO THAT WE CAN TRY THE DIFFERENT TAX RATE REDUCTION SCENARIOS ACCORDING TO WHATEVER COUNCIL WANTS TO ADD, OR MOVE AROUND IN THE BUDGET ALSO, AS WELL. WHENEVER WE GET READY TO DO THAT. AND THEN ONCE WE DO THAT IT WILL GIVE A BETTER IDEA OF THE PROPOSED TAX RATE OR CEILING THAT COUNCIL WOULD LIKE TO RESET TONIGHT.

>> SO DO YOU WANT QUESTIONS ON THIS RIGHT NOW?

>> YES. >> CONTRACT HIGHWAY 66 MEDIAN MAINTENANCE, LAURA IS IT POSSIBLE FOR YOU TO PULL THAT

UP? >> DO YOU WANT TO HAVE THAT INFORMATION AVAILABLE TO PULL UP?

>> YES. IT IS IN THE PRESENTATION FOLDER. I CREATED A SEPARATE GOLDER WITHIN THAT FOLDER FOR ALL THE DOCUMENTS THAT I E-MAILED TO COUNCIL. AND I BELIEVE THAT WAS NUMBER 3.

>> WHILE SHE'LL PULLING THAT UP, I GOT QUESTIONS ON THE EXPENDITURE SMEARS. SUMMARIES.

I DON'T THINK WE'VE EVER HIT THAT YET.

DO WE PLAN ON DOING THAT LATER? >> BROWNIE WHAT DO YOU MEAN BY

EXPENDITURE SUMMARIES? >> LOOK ON PAGE 91.

>> PAGE 91. >> ARE YOU TALKING ABOUT THE

VARIOUS DEPARTMENTS SO -- >> YES, BY DEPARTMENT.

>> BROWNIE WE DON'T NORMALLY GO THROUGH THAT.

IF THERE'S ANYTHING YOU WANT US TO SPECIFICALLY GO THROUGH, THIS

IS THE TIME TO DO IT. >> I JUST HAD SOME QUESTIONS ABOUT SOME OF IT. YOU KNOW ME.

>> AS LONG AS IT'S SLOWNDING QUESTIONS BROWNIE.

SURROUNDING QUESTIONS BROWNIE.

LET'S FINISH, UP, LET'S COME BACK IF THAT'S OKAY.

>> THAT'S FINE. >> SO ANGIE HELP US UNDERSTAND WHAT'S INCREMENTAL HERE VERSUS WHAT WE ARE ALREADY DOING WITH

THE CONTRACTOR. >> OKAY.

SO BASICALLY WHAT OUR CONTRACTOR IS DOING RIGHT NOW IS JUST SUPPLEMENTING OUR STAFF. SO THEY COME OUT, WHEN WE CALL THEM, SAY HEY WE NEED HELP TO GET THINGS BACK ON TRACK.

SO THERE IS A TIME PERIOD IN EARLY SPRING AND THERE'S A TIME PERIOD RIGHT NOW WHEN IT IS THE WORST, RIGHT? SO THEY COME OUT AND HELP WITH THE SPRAYING, HELP WITH THE LITTER REMEDIATION. IT IS NOT A SET SCHEDULE THAT THEY GO OUT SPECIFICALLY AT CERTAIN TIMES.

THEY'RE REALLY MORE THERE TO, THEY JUST ASSIST WHEN WE NEED HELP. SO NOT A SET SCHEDULE THAT THEY'RE ON A SPECIFIC TIME AND THEY DON'T NECESSARILY -- THEY MIGHT HELP WITH SPRAYING IF WE NEED SPRAYING.

THEY MIGHT HELP WITH TRASH REMEDIATION.

THEY MAY COME OUT AND HELP WITH WEED EATING.

MORE ON KIND OF AN AS-NEEDED BASIS AS OPPOSED TO A SET SCHEDULE. SO BASICALLY WHAT THIS WOULD ALLOW, AND OUR RECOMMENDATION IS THE 14-DAY CYCLE WHICH IS 26 VISITS A YEAR. SO IF YOU'VE BEEN DOWN HIGHWAY 66 IN THE LAST COUPLE OF DAYS THEY'VE BEEN OUT.

WE CALLED THEM, SAID HEY WE NEED HELP.

THEY SHOWED UP WITH FOUR OR SIX GUYS AND THREE CAN HIT THEM QUICK ARE WHERE I MIGHT ONLY HAVE ONE OR TWO PARK STAFF OUT THERE. OUR PARK STAFF WOULD STILL HELP WITH TRASH REMEDIATION BUT THESE GUYS WOULD COME OUT 26 TIMES A YEAR. THEY WOULD MOW, THEY WOULD WEED EAT, THEY WOULD EDGE. WE STILL HAVE SOME MEDIANS THAT NEED TO BE MOWED AND THEY WOULD EDGE AND MOW.

THEY WOULD DO ALL IF EDGING, THEY WOULD DO TRASH, THEY WOULD

[01:20:04]

AND OUR GOAL RIGHT NOW IS REALLY TO GET THE SPRAYING UNDER CONTROL BECAUSE IF WE CAN GET THE SPRAYING UNDER CONTROL THEN IT BECOMES MUCH EASIER TO MAINTAIN THE WEEDS.

THEY WOULD ALSO GO OUT DURING THE WINTER AND DO OUR ANNUAL PERENNIAL PRUNING FROM END TO END ALL THE WAY DOWN THE MEDIAN.

SO OUR RECOMMENDATION IS THE 26 TIMES PER YEAR.

THERE ARE SOME WINDOWS THAT WE DON'T REALLY NEED PEOPLE IN THE MEDIANS, RIGHT WILLIAM SO IT'S KIND OF LIKE MOWING.

WE DON'T DO A LOT OF MOWING FROM DECEMBER THE 1ST TO MARCH THE 1ST SO WE SAVE THOSE VISITS TO WHEN WE NEED THEM THE MOST AND WE USE THEM DURING THE SUMMER. SO THAT WOULD GIVE A FALL REALLY GOOD COVERAGE IN THE FALL, REALLY GOOD COVERAGE IN THE SPRING, AND THEN SOME ADDITIONAL VISITORS DURING THOSE TIMES WHEN IT'S THE WORST. LAURA CAN YOU SCROLL DOWN JUST A LITTLE BIT? I THINK THIS IS A PDF.

SO HERE IS WHAT THEY'RE DOING RIGHT NOW.

D AND D IS OUT IN THE MEDIANS RIGHT NOW WITH THE PARKS MAINTENANCE STAFF WORKING ON CLEANING IT UP.

THEY KIND OF STARTED ON OPPOSITE ENDS OF TOWN.

I WAS HAVING LUNCH THE OTHER DAY AND THEY WERE RIGHT THERE AT ROWLETT ROAD AND 66. WEED EATING, PICKING UP TRASH, PULLING WEEDS, MAN CURING SOME OF THE OVERGROWN SHRUBS AND BUSHES AND THEY'RE HOPING TO HAVE THAT DONE BY FRIDAY.

THEY WILL, TODAY, FRIDAY, AND MONDAY, THEY WILL BE BACK TO SPRAY THE MEDIANS FROM END TOO O END.

SO GO WITH THE TWO LEVELS OF SPRAY.

ONE IN THE SPRINGS AND ONE IN THE FALL TO TRY TO REMEDIATE THOSE WEEDS MUCH MORE. WE'RE STILL GOING TO HAVE WEEDS.

IT IS THE NATURE OF HAVING LANDSCAPED BEDS BUT IT IS THE NATURE OF HAVING TO MAN CURE THEM.

>> GO AHEAD BLAKE. >> SORRY.

HOW MUCH ARE WE SPENDING RIGHT NOW ON THIS?

>> IT'S STAFF TIME RIGHT NOW, RIGHT? SO -- AND IT'S DIFFICULT BECAUSE OF COVID.

SO IT WOULD BE ALMOST IMPOSSIBLE FOR ME TO SAY, TODAY WE'RE SPENDING X BECAUSE OBVIOUSLY TODAY WE'RE NOT DOING WHAT WE SHOULD BE DOING, RIGHT? OR THEY WOULDN'T LOOK LIKE THEY LOOK. LET'S JUST BE HONEST.

SO FOR MY TEAM TO CONTINUE TO ODO THIS, IT'S GOING TO COST, I TRY TO LOOK AT IT IN THE NUMBER OF EMPLOYEES, RIGHT? $26,000 ISN'T EVEN ONE EMPLOYEE FOR THE YEAR AND THERE'S NO WAY I COULD DEDICATE ONE EMPLOYEE AND THAT'S ALL THEY DO.

>> RIGHT. >> SAFETY IS ALSO AN ISSUE.

D AND D COMES OUT WITH THEIR BIG TRUCKS AND THEY PARK THEM IN THE RIGHT-HAND TURN LEANL AND THEY HIT IT REAL QUICK, THREE OR FOUR EVER THEM. WE WERE PULLING OUT AND THREE OR FOUR OF THEM WERE RIGHT THERE IN FRONT OF LIKE THE RESTAURANT, IN FRONT OF ME HOUSE TAQUERIA. THAT IS THE BENEFIT OF CONTRACTING IT OUT, A LOT MORE ATTENTION, A LOT MORE FREQUENTLY THAN THE PARKS TEAM CAN GET AT IT BECAUSE IT'S STAFF TIME.

>> RIGHT SO ARE WE NOT PAYING D AND D LANDSCAPE FOR WHAT THEY

ARE DOING RIGHT NOW? >> THEY ALREADY DO SOME THINGS IN OUR MEDIAN. THEY USED TO MOW THE ENTIRE MEDIAN. AND I DON'T KNOW EXACTLY WHAT THAT COST IS RIGHT OFF THE TOP OF MY HEAD.

I CAN FIND OUT WHAT IT IS. WE REDUCED THAT.

AND WE REDUCED IT WHEN WE WENT BACK OUT TO CONTRACT IN APRIL BECAUSE WE KNEW. BUT THEY STILL MOW THAT SECTION SO THINK ABOUT FROM PGBT DOWN TO I BELIEVE IT IS CHEESE-O WE STILL HAVE GRASS IN THE MEDIAN. THEY WERE DOWN SOMETHING MOW CYCLES THIS YEAR BECAUSE OF SOME THINGS.

THEY OWE US SOME MOWINGS BECAUSE OF COVID MISSES AND DIFFERENT THINGS. THREE ARE HELPING US NOW TO MAKE UP FOR THOSE THINGS AS PART OF OUR REGULAR CONTRACT.

>> I'M JUST CURIOUS THAT HISTORICAL NUMBER WHEN IT WAS ALL GRASS BEFORE HOW MUCH WE WERE PAYING A YEAR VERSUS THE DIFFERENCE OF THIS. AND YOU KNOW SEE HOW FAR OFFER IT WAS. JUST AS A REFERENCE.

>> JUST MOWING IS SIGNIFICANTLY LESS EXPENSIVE THAN WEEDING.

BECAUSE IT'S SUCH A DETAILED JOB.

BUT I CAN ABSOLUTELY FIGURE OUT EXACTLY WHAT IT WAS PER YEAR TO MAINTAIN. WE HAVEN'T BROKEN OUT THAT WAY IN OUR MOWING CONTRACTS, I JUST DON'T KNOW OFF THE TOP OF MY HEAD BUT AARON CAN FIND OUT AND I CAN SEND IT OUT.

>> THANKS ANGIE. >> DO YOU HAVE ANYTHING BUDGETED FOR PLANT REPLACEMENT IN THE MEDIANS ACTUALLY ANYWHERE IN THE

CITY? >> THE ONLY PART OF OUR ONGOING OPERATIONAL BUDGET. SO AS WE HAVE TO DO PLANT REPLACEMENT WE DO THAT AS PART OF THEIR GENERAL OPERATING

FUNDS. >> YES AND THE REASON THAT I'M ASKING IS BECAUSE, YOU KNOW, I KNOW THAT WE LOST QUITE A FEW OF THE PLANTS IN THE MEDIANS ON 66. WHILE THE IRRIGATION ISSUES WERE

[01:25:09]

THEY REPLACED SOME OF THEM BUT THEY CERTAINLY DIDN'T REPLACE ALL OF THEM. AND I'M JUST WONDERING HOW BARE IT MIGHT LOOK, AND OPPORTUNITY FOR WEEDS TO GET ENTRENCHED IN THERE, IF WE DON'T REPLACE THOSE PLANTS.

>> WE WILL HAVE TO DO PLANT REPLACEMENT THIS YEAR.

WE HAVE MONEY WE SPEND ON HORTICULTURAL EVERY YEAR AND WE'LL GET THAT UNDER OUR BELT, TO SEE HOW MUCH THAT COSTS, WE HAVE JUST TAKEN OVER MAINTENANCE NOT TOO LONG AGO, WE'LL HAVE A BETTER IDEA IN 2022 IF WE NEED TO ADD SOME ADDITIONAL FUNDING.

BUT AS A RULE THAT GETS TAKEN CARE OF OUT OF THE PARKS

OPERATING BUDGET. >> I KNOW THERE IS A LOT OF PLANTS THERE. THAT WAS A HUGE PROJECT AND IF YOU DON'T HAVE ANYTHING IN THE BUDGET FOR IT, NOW'S THE TIME

FOR US TO CONSIDER THAT. >> YOU'RE RIGHT.

RIGHT. >> THAT'S MY ONLY COMMENT.

>> THANK YOU FOR PULLING THAT UP.

ANYBODY ELSE HAVE ANYTHING ON THAT?

>> DO WE HAVE TO MAKE A RECOMMENDATION ON THAT?

>> WE'LL DO IT IN THE SUMMARY WHERE WE DO EVERYTHING ELSE.

>> WENDY CAN HAVE THE SUMMARY AND THAT'S WHEN WE CAN START

MAKING THOSE DECISIONS. >> CAN YOU GO BACK TO WENDY'S E-MAIL? I JUST WANT TO MAKE SURE THERE AREN'T ANY OTHER QUESTIONS, BRIAN.

>> OKAY. >> I THINK YOU WERE GOING TO GO TO THE NEXT THING. OKAY COUNCIL THESE ARE THE THINGS WE BROUGHT UP IN THE LAST BUDGET MEETING.

DOES ANYONE HAVE ANY OTHER QUESTIONS THEY WANT TO ASK? YOU HAVE ALREADY REVIEWED YOUR E-MAIL AND UNDERSTAND EVERYTHING ELSE? I DIDN'T GET A CHANCE TO LOOK AT THE UPDATED LEGISLATION EXPENSE DISCLOSURE.

I GOT THROUGH MOST OF THESE BUT I DIDN'T GET TO THAT ONE.

CAN YOU PULL THAT UP LAURA? >> MAYOR, THAT'S WHAT LED -- I MEAN THAT'S WHAT WENDY WAS SAYING WOULD BE PROVIDED AFTER TONIGHT'S DISCUSSION. AM I RIGHT ON THIS WENDY?

>> OH, THAT'S WHY I DIDN'T SEE IT.

>> THOSE TWO AT THE BOTTOM. >> THAT MAKES ME FEEL BETTER.

OKAY SORRY ABOUT THAT BRIAN AND WENDY.

ALL RIGHT I'M NOT HEARING ANYTHING ELSE BRIAN.

>> ALL RIGHT THEN LET'S GO TO BROWNIE'S QUESTION.

BROWNIE HAD SOME SPECIFIC PAGES IN THE BUDGET DOCUMENT HE WANTED TO LOOK AT. SO BROWNIE I THINK YOU SAID THE FIRST PAGE WAS WITH 92. I DON'T REMEMBER EXACTLY THE

NUMBER, I'M SORRY. >> 91.

>> YOU ARE M MUTED BROWNIE. >> BROWNIE, ARE YOU THERE?

>> BROWNIE, YOU'RE MUTED. >> I THOUGHT I WAS UNMUTED, AND NOW I AM. GENERAL QUESTION.

WHAT IS PURCHASE SERVICES? >> THAT IS -- IT'S A LOT OF DIFFERENT OBJECTS THAT ARE ADDED TOGETHER.

I CAN PULL THAT UP. I WAS JUST FIXING -- I WAS JULY UH JUST PULLING UP OUR DOWNLOAD TO LOOK AT THAT BY THE EXPORT TO GIVE YOU THESE SPECIFIC -- LOOK AT THAT REAL QUICK.

THAT INCLUDES ITEMS SUCH AS TRAVEL, TRAINING AND REGISTRATIONS ASSOCIATION DUES, MISCELLANEOUS CONTRACTS, THOSE ARE THE BIG ITEMS WITHIN THAT GROUPING.

>> I JUST NOTICED IT WENT UP AND YOU KNOW THE REASON I WAS ASKING. INSURANCE, LEGAL SERVICES, THE

AUDIT. >> YES.

>> BASICALLY ANYTHING CONTRACTED OUT DALLAS NOT PROVIDED BY

PERSONNEL. >> THAT'S NOT PROVIDED BY

[01:30:01]

>> PROVIDED BUDGET TO IT PROPOSED BUDGET, PERSONNEL SERVICES ON PAGE 91, IT GOES UP $400,000.

AND LOOKING AT THE NUMBER OF EMPLOYEES, ONLY WENT UP FOUR EMPLOYEES AND THE CITY MANAGER WENT UP, THAT CITY MANAGER LINE WENT UP NOARTD,000 OR 35. 40,000 OR 35.I'M CURIOUS HOW THG

UP. >> THE CITY TAKING ON THE ADDITIONAL PORTION OF THE FIREFIGHTER SAFER GRANT, ALMOST

400,000. >> THAT ANSWERS MY QUESTION.

I JUST NOTICED LIKE UNDER CITY MANAGER IF YOU LOOK AT EMPLOYEES DOWN THERE IT STATES FROM 2020 TO 2021, NO CHANGES BUT IT GOES

UP 35,000. >> AND BROWNIE YOU MAY REMEMBER THAT ON MONDAY I MENTION THEY'D WE ARE GOING TO PROPOSE TO ELIMINATE ONE OF THE ASSISTANT CITY MANAGER POSITIONS.

>> OKAY. >> THAT'S GOING DO SAVE A COUPLE HUNDRED THOUSAND DOLLARS AND THAT WILL BE PART OF TONIGHT'S

SUMMARY DISCUSSION TOO. >> OH THANK YOU.

LET'S SEE, I WAS GOING DO LOOK AND SEE WHY THE GRANT WRITING OFFICE WENT FROM -- EXCUSE ME I'M ON PAGE 93.

WENT FROM 26,000 TO 86,000. WAS THAT BECAUSE WE WERE GOING TO BRING ON A GRANT WRITER FULL TIME?

>> YES, SIR. >> AND WE'RE NOT GOING TO DO

THAT, RIGHT? >> NO, WE DID.

WE'VE ACTUALLY HIRED THAT POSITION.

>> I'M SORRY. THAT'S GOOD, THAT'S FINE.

I'M TRYING TO -- I HAD A LOT OOF QUESTIONS BUT I'M BRINGING THEM INTO ONE. I DON'T WANT EVERYBODY TO BRING

A PILLOW TONIGHT. >> SO BROWNIE THAT IS PART OF A LOT OF YOUR DIFFERENCE IN YOUR CITY MANAGER BUDGETS FROM ONE YEAR TO THE NEXT, THAT GRANT WRITER GOING FROM PART TIME TO

FULL TIME. >> PROBABLY IS, THOSE ARE DIFFERENCES I CAN'T SEE BUT I SEE DIFFERENCES IN YOUR NUMBERS.

MOST OF MY QUESTIONS ARE -- ONE MORE OF THAT I KNOW OF.

PAGE 95, ANIMAL SERVICES GOES DOWN BY $60,000 OR SOMETHING.

55, 65,000. WHAT IS DROPPING IN ANIMAL

SERVICES? >> I BELIEVE THAT WAS A PIECE OF EQUIPMENT WENDY OR YOU OR ROBERT SHOULD BE ABLE TO VERIFY THAT.

>> I'M GOING TO LOOK IT UP FROM OUR BUDGET MEETINGS TO SEE WHAT

WAS REFUSED. >> OKAY, I REMEMBER WHAT IT IS.

SO BROWNIE IF YOU LOOK ON YOUR PAGE 95 YOU'LL SEE CAPITAL OUTLAY. AND THE REVISED BUDGETS OF $69,000. BUT IN 2021 THERE'S NOTHING THERE. YOU MAY REMEMBER THAT WAS ONE OF THE PIECES OF EQUIPMENT THAT WE DEFERRED INITIALLY AT THE BEGINNING OF THIS COVID PERIOD AND THEN WE MET WITH COUNCIL A WEEK OR SO AGO. THAT WAS ONE OF THE PIECES OF EQUIPMENT WE WANTED TO RELEASE AND GO AHEAD AND PURCHASE.

>> THAT WAS A NEW TRUCK WASN'T IT?

>> YES. >> THEY'LL BE MOVING FORWARD WITH THAT PURCHASE. THAT ONE ITEM IS WHY.

>> IT'S A NEW TRUCK I THINK WASN'T IT?

>> YES, IT IS. >> AN ANIMAL SERVICES TRUCK YES.

>> NOT JUST A PURCHASE BUT AN ADDITION TO THE FLEET.

>> GUYS GENERALLY THE QUESTIONS ARE ANSWERED, Y'ALL CAN MOVE ON,

THANK YOU. >> IF THERE AREN'T ANY FURTHER QUESTIONS ON THE ACTUAL BUDGET DOCUMENT WE CAN MOVE OVER TO THE EXCEL SPREADSHEET AND START TALKING ABOUT THE TAX RATE AND BUDGETING COUNCIL'S PRIORITIES TO BALANCE THE JIFNED BUDGET IF

YOU LIKE. >> YOU HAD YOUR HAND RAISED, IS

THAT -- >> YES, THAT WAS FROM EARLIER

SORRY ABOUT THAT. >> NO PROBLEM.

ARE WE READY? >> YEP.

>> OKAY. I'M GOING TO, IS IT OKAY LAURA

IF I SHARE MY SCREEN? >> YES, MA'AM.

>> OKAY. I BELIEVE I'M SHARING THE RIGHT SCREEN NOW. OKAY SO ON THIS WORKING

[01:35:02]

THIS IS FROM OUR PROPOSED BUDGET THAT WE HAVE SUBMITTED TO YOU, THAT IF WE WERE TO REDUCE THE PROPERTY TAX RATE TODAY BY DOWN TO THE NEW, NO NEW REVENUE RATE AS CALCULATED 50 D BY DALLAS COY THAT THE 740747. THAT IS A REDUCTION OF 1.2 MILLION. WE TALKED ABOUT THAT PROTEST VALUE AND WE FEEL LIKE IT'S PRETTY CONSERVATIVE TO SAY THAT'S THE LOWER, THAT'S THE PROPERTY OWNER'S BELIEF OF HOW MUCH THEIR TAXABLE VALUE END IS THAT WE BELIEVE WE WOULD AT LEAST GET THAT MUCH REVENUE IN AFTER THIS CERTIFICATION OR DURING THE FISCAL YEAR. THAT QUEA EQUATES AT THE RATE OF 740757 OF AN ADDITIONAL 4.5 MILLION, INCREASE IN REVENUE THROUGHOUT THE FISCAL YEAR ESTIMATED AT 295,000.

ADDITIONALLY, WE HAVE MANY ELIMINATED THE ASSISTANT CITY MANAGER POSITION FROM THAT PROPOSED BUDGET WHICH ADDS AN ADDITIONAL $210,000. WE HAVE ALSO, BASED ON THE RECONCILIATION THAT WE DID TODAY FOR THE FORT SECURITY FUND AND THAT TRUE UP FROM THOSE PART TIME POOLS WE'RE GOING TO REDUCE THE TRANSFER OF THE COURT SECURITY FUND, AND THAT DAYLIGHT IS IN THE ATTACHMENTS THAT I SENT EARLIER.

THAT GIVES ADDITIONAL RESOURCES OF TONIGHT'S DISCUSSION OF $512,000. DOWN BELOW I'VE GOT SOME FUNDING CONSIDERATIONS. THESE PARTICULAR ONES RIGHT HERE ARE ONES THAT COUNCIL HAD MENTIONED, BACK ON MONDAY NIGHT.

ADDITIONALLY, WE HAVE GOT AN ITEM THAT IS GOING TO COUNCIL ON TUESDAY NIGHT FOR DISASTER BACKUP AND STORAGE AND I WANTED TO MAKE SURE THAT WE DIDN'T FORGET THAT TONIGHT.

BECAUSE THAT'S KIND OF A BIG DOLLAR ITEM THAT IF COUNCIL WERE TO APPROVE THAT ON SEPTEMBER 1ST, THIS IS THE ONGOING COST THAT WE WOULD NEED, THE 75,000 IS AN ONGOING COST THAT WE WOULD NEED TO MAKE SURE WE GET INTO THE FISCAL YEAR 2021 BUDGET.

ALSO, WE GAVE ROWLETT CO-ADD ADDITIONAL SEED FUNDING OF 500,000, I WANTED TO BRING IT TO COUNCIL IF WE WANTED TO BRING IT TO COUNCIL EVERY YEAR TO ADD ROWLETT CO-OD.

SO WITH ALL OF THOSE, I DO HAVE HERE ON ANGIE'S, PARKS AND REC'S RECOMMENDATION OF 26 VISITS PER YEAR PLUS THE PERENNIAL PRUNING, AND ALSO COUNCIL MENTIONED THE REINSTATEMENT OF THE CONCRETE PAVEMENT REPAIR AND THE CRISIS INTERVENTION PROGRAM, OFFICER PLUS VEHICLE. SO THE TOTAL OF THOSE ADDITIONAL FUNDING CONSIDERATIONS IS THE SIS 46,45. NO NEW REVENUE RATE, WHICH COMPARED TO OUR CURRENT TAX RATE ASK A 1.SIX REDUCTION FROM WHERE WE EVER RIGHT NOW. I'VE ALSO GOT SOME ADDITIONAL COST NUMBER SCENARIOS THAT IF WE SAY OKAY LET'S DROP IT DOWN TO 1.5 I CAN CHANGE THIS AND WE CAN WATCH HOW THIS IS GOING TO AFFECT THE AMOUNT OF RESOURCES WE HAVE AND THE FUNDING PRIORITIES THAT WE WANT TO INCLUDE.

SO WITH THAT I'M GOING TO OPEN IT UP FOR DISCUSSION ON WHAT COUNCIL WOULD LIKE ME TO ADJUST AND TRY OUT IN THIS SCHEDULE.

>> AND THANK YOU WENDY. AND MAYOR THIS MAY BE THE RIGHT PLACE TO ASK GARY TO KIND OF COMMENT ON THAT CONCRETE

PAVEMENT REPAIR FUNDING. >> YES, I'D LIKE GARY TO COMMENT ON THAT. I'D LIKE MINOL TO COME BACK TO US ON THE CDBG THAT'S NOT ON THIS PAGE AND I'D LIKE CHIEF TO TALK ABOUT HIS CID THAT'S NOT ON THIS PAGE.

WE CAN DO THOSE THREE THINGS AT LEAST AND WE CAN SEE WHAT ELSE COUNCIL HAS. SO THE CONCRETE REPAIR, THE FIRST PART OF THE CONCRETE REPAIR PROGRAM THE MAJOR THOROUGHFARES, THAT WOULD BE ROWLETT R ROCKWALL ROAD, CONCREE STREET REPAIR, INCLUDE WATER AND SEWER REPAIRS.

SO WE DO CURB REPAIRS, AS WELL, IN THIS PROGRAM.

[01:40:01]

>> GARY, I THINK WHAT I WAS TRYING TO UNDERSTAND IS IF THAT 360 WAS NOT REINSTATED AND WE HAD THIS ONE YEAR GAP, HOW -- WHAT DOES THAT DO TO TO YOU OPERATIONALLY?

>> IF WE DEFER MAINTENANCE ON THOSE ROADS FOR A YEAR OBVIOUSLY DEGRADATION DOESN'T STOP. IT IS REALLY A ROUTABILITY PERSPECTIVE, IF IT HAS AN INFILTRATION OF WATER THEN THE REPAIR WILL GET WORSE AND COST MORE.

SO IT'S REALLY A -- JUST INCREASE THE COST DID YOU DEFER THE CAN COST OF THE REPAIR WOULD BE INCREASED.

SO IT WON'T GET AS MUCH REPAIRS OUT OF THE FUNDING.

>> SO WHETHER IT IS 300 -- >> WHAT GARY IS NOT SAYING IS THAT IS HE WOULD PREFER THERE NOT BE A ONE YEAR GAP.

>> THAT'S CORRECT. >> THE ONE YEAR GAP IS 360 BUT IF WE COULD PUT 300 BACK IN THAT HELPS TOO.

>> TREMENDOUSLY YES. >> COUNSEL WHAT ELSE DO YOU HAVE

ON THE CONCRETE? >> I BELIEVE ON PAGE 44 OF THE BUDGET DOCUMENT IT EVEN GOES IN TO SAY THAT YOU DON'T HAVE TO CLICK IF YOU DON'T WANT, BUT IT GOES ON TO SAY, YOU KNOW, EVEN THE 360 ISN'T REALLY HIGH ENOUGH TO GET US AT A GOOD RATE OF GETTING OUR PCI UP. IN FACT OUR PCI WOULD GO DOWN OVER TIME EVEN AT THAT RATE. SO HAVING A YEAR OF A GAP JUST PUTS US THAT MUCH FURTHER BACK BEHIND THE A BALL.

SO, YOU KNOW, OBVIOUSLY YOU CAN HEAR FROM MY TONE, MY RECOMMENDATION WHAT IT WOULD BE TO HAVE A GAP.

>> AND THAT'S WHY THEY'RE GOING TO THE MILLION DOLLAR BOND

PROGRAM TO SHORTEN THAT. >> RIGHT, EXACTLY.

>> WHAT ELSE DOES ANYBODY HAVE ON THE CONCRETE? OKAY. WHAT WAS THE SECOND, I KNOW THE

ONE WAS -- >> CDBG AND THE PRARK SOMETIME

ADMINISTRATIVE ASSISTANT. >> SO MINOL DO YOU HAVE ANY

ADDITIONAL INFORMATION FOR US? >> YES, WITH THE HABITAT FUNDING IF YOU RECALL IN 2019 THEY WERE ALLOCATED $212,000, APPROXIMATELY $213,000. THEY WERE WORKING WITH THEIR HOUSEHOLDS AND FOR REHAB. ONCE COVID HIT, THEY HAD TO SLOW DOWN. HOWEVER THEY HAVE EXPENDED $120,000 OF THAT. THEY'VE COMPLETED 13 PROGRAMS, 13 HOMES. THEY'VE GOT APPROXIMATELY FIVE OR SO IN THE QUEUE, WE'RE STILL WAITING ON A REPORT FROM THEM.

THEY HAD A BIT OF A BACKLOG, WHAT WITH THE PAUSE IN ACTIVITY.

SO WE ARE HOPEFUL TO GET SOMETHING FROM THEM IMMINENTLY.

WITH SALVATION ARMY, THEY, AS OF AUGUST 12TH, THE REPORT WE RECEIVED WAS THAT THEY HAVE ASSISTED IN THE AMOUNT OF $16,228, AND SO IN JUNE OR JULY THEY HAD TOLD US THAT THEY HAD A LIST OF APPROXIMATELY 36 HOUSEHOLDS, AGAIN, THOSE ARE NO.

BUT THEY HAVE TO BE VERIFIED. TO DATE THEY HAVE WORKED WITH NINE FAMILIES, ALL IN ALL, AND THEN THEY'VE ALSO OFFERED ASSISTANCE FOR RENTAL AND UTILITY COMPENSATION.

SO AS WE WAIT FOR THEM TO DOT IN I'S AND CROSS THE T'S WITH THEIR REPORT HE REPORTING, IT IS A LIT NEW FOR THEM, AT THIS TIME WE KNOW THEY HAVE SEEN AN INCREASED NUMBER OF PEOPLE REQUESTING ASSISTANCE. BUT OF THAT 16,DWO ,228 HAS BEEN

PLEDGED. >> AND HOW MANY CDBG FUNDS HAVE WE AVAILABLE THAT WE HAVEN'T ALLOCATED?

>> I HAVE A SLIDE FOR THAT LAURA.

I HAD POPPED THAT INTO THE SLIDE HOLDER AND IT IS THE FIFTH AND SIXTH SLIDE THAT GIVES US A GOO. SO THIS IS JUST WHAT WE HAD PROPOSED FOR THE ANNUAL ACTION PLAIN.

JUST TO JOG EVERYBODY'S MEMORY AND THIS IS THE 127,000 PLUS TOWARDS ALLEY RECONSTRUCTION AND TOWARDS SIDEWALK REHAB AND THE NEXT PLEASE LAURA AND THESE ARE THE FUNDINGS THAT WE HAVE AVAILABLE. THE CDBGING CV GRANT IS THE 120,000, WE OBVIOUSLY SUBTRACTED THE ADMIN COST TIED TO THAT.

WE TIED TO IT BUSINESS, ECONOMIC ASSISTANCE, BUT WE COULD PUSH IT FORWARD TO OTHER FUNDING. WE STILL HAVE SOME MONEYS LEFT OVER FROM THE 2019 FUNDING. WE HAVE ABOUT GAY,000 LEFT OVER

[01:45:02]

2018. >> THIS WAS MY POINT.

WE'VE GOT SIGNIFICANT CDBG FUNDS THAT WE SHOULD BE ABLE TO USE FOR HOUSING REHAB AND UTILITY ASSISTANCE AND NOT NECESSARILY THIS YEAR, TAKE THAT OUT OF THE GENERAL FUND.

BECAUSE WE WERE ALLOCATED THOSE ADDITIONAL CDBG CV FUNDS.

>> YES, I AGREE WITH THAT. TAMMY DEFINITELY. AND YOU KNOW, MINOL, I KNOW WE'RE LIMITED TO HOW MUCH WE CAN ALLOCATE FOR LIFE MESSAGE, THAT

THE SAME WITH SALVATION ARMY? >> WITH THE CDBG FUNDING OBVIOUSLY THERE IS NO CAP. AND AGAIN HUD HAD TAKEN THE CAPS OFF OF PUBLIC SERVICES, SO THERE'S NO MAXIMUM WITH THE REMAINING FUNDS THAT WE PUSHED FORWARD OR HOLD OVER TO THE

SIDE. >> OH, THEY DID.

OKAY, I THOUGHT IT WAS LIMITED TO A CERTAIN PERCENTAGE.

>> ABSOLUTELY, WITH THE 2020 ANNUAL ACTION PLAN WE WERE LIMITED TO THOSE PERCENTAGES. BUT WHATEVER WE HAD PREVIOUSLY, WE HAD AN OPPORTUNITY TO REMOVE SOME OF THOSE CAPS.

>> OH, FANTASTIC. >> NOW, THE REMAINING 2018 FUNDS, BECAUSE THEY GO BACK TO 2018, WE CANNOT USE THOSE FOR PUBLIC SERVICES AND THOSE ARE STILL CAPPED.

THE REMAINING 2019 FUNDS THAT WE HAD, WE COULD PULL THOSE OVER.

AND THAT'S WHAT WE DID. SO WE ALLOCATED 100,050, LEAVING US A REMAINDER OF $58,000, AND WE HAVE ALSO GOT THE CDBG CV

FUNDS WITH OVER 100 YOU,000 >> ,000 THERE.

>> WHAT CAN WE DO WITH THE 2018 FUNDS?

>> WE CAN USE IT TOWARDS PUBLIC FACILITIES.

>> USE IT FOR PARKS? >> YES.

IT IS NOT YET -- >> NOW WE DID THAT WITH --

>> ISAAC'S GRANTS. >> I DON'T KNOW WHY I HAVE SUCH

A HARD TIME WITH THAT PARK NAME. >> CAN WE USE ITS, CAN WE ALLOCATE SOME OF IT FOR THE MEDIANS?

>> IT HAS TO BE BASED FOR PARKS, AGAIN YOU HAVE TO FALL WITHIN

YOUR CENSUS TRACTS. >> GOTCHA.

>> TO SHOW THE TIE. ANYTHING THAT WE DO LOOK AT REALLOCATING, IN TERMS OF THE SWING LENGTH FOR IT, IT WOULD REQUIRE AMENDMENTS FOR CDBG PROGRAM.

WHAT WE CAN DO IS SIT DOWN AND BUILD A GR GRADUATING SCALE.

>> I THOUGHT WE WOULD ALLOCATE SOME FOR SIDEWALKS.

>> WE DID. 50,000 FOR SIDEWALKS.

>> SORRY. >> THAT'S OKAY.

MY POINT HERE GUYS, WE GOT THIS 58,000 AND HUNDRED AND SOME

THOUSAND. >> I MEAN I DON'T SEE ANY REASON WHY WE NEED TO ALLOCATE 100,000 FROM THE GENERAL FUND, WHEN YOU KNOW WE HAVE $225,000 AVAILABLE HERE.

>> WE HAVE HAVE 58 -- IF WE'RE TALKING ABOUT HOUSING REHAB ASSISTANCE, WE HAVE 58 AND THEN THE COVID 128.

>> YES I'M ON BOARD. >> ME TOO.

>> OKAY, GOOD. ANYBODY ELSE? ANYBODY HAVE A PROBLEM WHERE THAT?

>> HUH-UH. >> SO I THINK BACK ON --

>> IF I CAN JUST -- I'M SORRY TO INTERRUPT.

THE 128,000 THAT WE HAVE HAS TO HAVE A COVID TIE.

>> YES. OKAY.

>> JUST WANTED TO REITERATE. >> YEAH, I AGREE.

BUT I THINK UTILITY ASSISTANCE HAS A PRETTY DIRECT COVID TIE.

>> YES, ABSOLUTELY. >> ANYBODY ELSE HAVE ANY ISSUES?

>> ONOPE. >> SO WHEN WE GO TO WENDY'S SUMMARY PAGE, LET'S NOT GO THERE QUITE YET BUT WHEN WE GO THERE I THINK WE HAVE 100,000 SOURCE OF FUNDS IF I'M HEARING EVERYBODY CORRECTLY. BRIAN DO YOU AGREE?

>> YES, MA'AM. THAT IS WHAT MY NOTES SAY MAYOR.

[01:50:02]

>> OKAY. AND THEN I HAD ASKED BRIAN, THE CHIEF HAD WHEN I BROUGHT UP THE CRISIS INTERVENTION POSITION, THE CHIEF HAD SAID THAT WAS PROBABLY NUMBER 2 ON HIS LIST.

SO I ASKED BRIAN TO FIND OUT WHAT NUMBER 1 WAS ON HIS LIST.

AND SO CHIEF WHAT IS YOUR NUMBER 1?

>> GOOD EVENING, HELLO EVERYBODY.

NUMBER 1 ON MY LIST FOR THIS QUEER WOULD BE OUR PART TIME CID CLERK OR ADMINISTRATIVE ASSISTANT TO MOVE FROM PART TIME TO FULL TIME. WE SUBMITTED A BUDGET REQUEST FOR THIS LAST YEAR. JUST WASN'T HIGH ENOUGH PRIORITY TO REALLY MAKE THE CUT, THOUGH. SO THIS YEAR WE MADED IT PRIORITY NUMBER 1 AND WE'RE ASKING FOR $28,000 TO MAKE THAT HAPPEN. THE YOUNG LADY WHO CURRENTLY WORKS IN THAT POSITION HAS BEEN DOING IT FOR TWO YEARS NOW.

SHE'S DOING AN ABSOLUTELY EXCELLENT JOB BUT THERE'S MORE THAN ENOUGH WORK FOR HER TO BE HERE FULL TIME.

AND IN AN HOUR SHE'S NOT HERE IT'S A LITTLE EXTRA WORK FOR THE INVESTIGATORS, FOR THE SERGEANT AND LIEUTENANT OVER THAT DIVISION AND FOR THE OTHER DIVISIONS WHO HAVE TO PICK UP THE CUSTOMERS, THE CLIENTS, THE WALK INS, THE VISITORS, THE PHONE CALLS AND THE PAPERWORK THAT SHE'S RESPONSIBLE FOR.

>> COUNCIL, I APOLOGIZE, I DID THIS, BUT YOU KNOW I'M NOT OUT THERE TRYING TO FIGURE OUT ALL THESE OPEN POSITIONS THAT PEOPLE WANT BECAUSE EVERYBODY HAS OPEN POSITIONS.

BUT I REALLY DIDN'T THINK IT WAS FAIR TO BRING UP YOU KNOW MY NUMBER 1 WHICH IS ADDITIONAL SUPPORT FOR CRISIS INTERVENTION, AND CHIEF SAYING IT WAS HIS NUMBER TWO AND WE DIDN'T DISCUSS HIS NUMBER ONE. SO I JUST WANTED TO MAKE SLUR WE

WANTED TO MAKE SURE WEDID THAT . >> FROM MY CALCULATIONS LOOKS

LIKE HE COULD HAVE BOTH. >> HEY THAT WOULD BE AWESOME.

I LIKE THAT IDEA. >> COUNCIL BEFORE WE GO BACK TO WENDY'S SUMMARY PAGE ANY OTHER QUESTIONS OR ITEMS YOU WANT TO DISCUSS? LET'S GO TO THE SUMMARY PAGE.

>> ALL RIGHT WENDY BRING IT HOME.

>> HAVE YOU ALREADY ADDED THE SOURCE OF FUNDS?

>> EVERYBODY SEE? I THINK WE DECIDED ALSO FOR THIS TO MODIFY THAT WE CAN ADD AN EXTRA -- WE CAN REDUCE OUR TRANSFER OVER TO THE GENERAL FUNDS CASH CIP BY 100,000, IS THAT WHAT THAT CONVERSATION WAS FOR THE CDBG?

>> THAT IS HOW AN ACCOUNTANT WOULD WORD THAT.

>> SOUNDS GOOD TO ME. >> I HAVE A QUESTION.

THAT I JUST REMEMBERED. CHIEF HOWARD, WHAT -- I REMEMBER, I'M VIVIDLY REMEMBERING YOUR LIST.

WHAT WAS THE LOGISTICS CAPTAIN THAT YOU WERE ASKING FOR?

WHAT WAS THAT ABOUT? >> THAT POSITION ACTUALLY TAKES CARE OF ALL OF OUR SCHEDULING OF OUR FLEET STUFF, OUR MAINTENANCE ISSUES, AROUND THE STATION, IT TAKES CARE OF PURCHASING EVERYTHING THAT WE DO AND MANAGING, THE REPLACEMENT AND ALL AT A THINGS ASSOCIATED WITH THAT AS WELL AS MANAGING ALL OF OUR STUFFER, ALL OF OUR CAPITAL ASSETS BASICALLY, IN THAT POSITION MANAGEMENT. OFF SHIFT IT IS VERY DIFFICULT TO DO IT THAT WAY AS YOU CONTINUE TO GROW.

>> YEAH AND HOW MANY ADMIN STAFF DO YOU HAVE IN YOUR DEPARTMENT?

>> FIVE, SIX, EIGHT COUNTING MYSELF.

>> OKAY, I THOUGHT IT WAS YOU, THE ASSISTANT CHIEF AND THE --

JULIE. >> MYSELF, TWO ASSISTANTS, JULIE AND THEN THE FIRE MARSHAL'S OFFICE.

>> OKAY, OKAY. THANK YOU CHIEF.

>> SO WENDY, WHAT WOULD 74 THE 50DO? IT'S SO HARD SOMETIMES WITH THESE YOU KNOW CARRIED OUT TO

THE SIXTH DECIMAL PLACE. >> 7450?

>> I WANT A K-1 COLUMN. I WANT TO DO OL COLUMN.

>> I'M ON NOW. >> IN YOU GUYS KEEP TALKING I

[01:55:11]

CAN GET THAT NUMBER CALCULATED. >> IT IS PROBABLY 1.25 IS ANY GUESS. IT IS SOMETHING TO THINK ABOUT.

WE WANT TO LOOK AT WHERE WE'RE AT.% WE TALKED ABOUT IN THE LAST BUDGET MEETING, YOU KNOW, LOOKING AT THIS MAYBE AFTER THE FIRST QUARTER.

WE'D HAVE A BETTER FEEL FOR THE FINAL PROPERTY TAX EVALUATIONS.

WE'D HAVE A BETTER FEEL FOR WHERE WE'RE AT WITH THE COVID.

AND THEN MAYBE WE COULD MAKE SOME PERSONNEL DECISIONS AT THAT POINT IN TIME. IF WE SAVED SOME OF THIS BACK.

AM I REMEMBERING THAT RIGHT COUNSEL?

>> YES. SURE DID.

>> BUT I MEAN I'M JUST THROWING SOMETHING OUT THERE.

7450 IS KIND OF LIKE A NICE ROUND NUMBER AND KIND OF ACCOMPLISHES WHAT WE'RE TRYING TO DO, I DON'T KNOW.

>> RIGHT. >> HOW DID WE LOSE OUR SCREEN?

>> I CAN KEEP IT UP. I'M SORRY.

>> SHE DIDN'T WANT US TO SEE HER DOING --

>> WE WANT TO WATCH YOU WORK WENDY.

>> MOVED OVER TO MY UNSHARED SCREEN, SORRY GUYS.

>> HOW DO YOU LIKE HAVING NINE PEOPLE STANDING OVER YOUR

SHOULDER? >> SHE DIDN'T WANT US TO SEE THE

MAGIC IS WHAT IT IS. >> SO BIG, IT'S STILL WORKING ON

PULLING UP. >> WOW.

>> I THINK WE CAN ALL SEE APPROXIMATELY WHAT IT WOULD DO.

BRIAN YOU WANT TO WALK US THROUGH THIS, YOU WANT ME TO WALK US THROUGH THIS? WHAT DO YOU WANT?

>> MAYOR, JUST -- WELL, OKAY. I WON'T LOOK AT IT.

OKAY. SO, YOU KNOW, I THINK EASILY IF MAIN FOCUS FOR US IS TONIGHT, YOU REALLY HAVE TO SET THAT TAX RATE. WE REALLY HAVE TO KNOW THAT EVEN IF SOME OF THESE ITEMS ARE DELAYED OR DEFERRED UNTIL AFTER THE DUST SETTLES THIS FALL, WE STILL NEED A DECISION POINT FOR THE MAXIMUM TAX RATE OR THE TAX CEILING.

SO IT WOULD BE HELPFUL IF THERE WAS CONSENSUS FROM COUNCIL ON THESE ITEMS. NOW, YOU KNOW, I'M PRETTY CONFIDENT COUNCIL IS GOING TO WANT TO DO THE DISASTER BACKUP AND STORAGE PLAN WHICH IS WHY WE'RE BRINGING IT FORWARD FOR NEXT TUESDAY NIGHT. AND THEN REALLY, IT COMES DOWN TO THE OTHER QUESTIONS, ARE THERE ANY OTHER ITEMS THAT WE WOULD WANT TO FIND, DO WE WANT TO INCREASE OR DECREASE CONCRETE PAVEMENT REPAIR? DO WE WANT TO DO THE MEDIAN MAINTENANCE AT THE 14 DAY CYCLE? AND THEN IF THE ANSWER TO THAT IS YES, ARE WE WILLING TO USE PART OF THE PROPERTY TAX TO HELP

PAY FOR IT? >> WE ARE ONLY 75,000 SHORT IF WE FUND ALL OF THESE BASED ON THIS 1.6 REDUCTION.

SO IF WE WENT TO LIKE 1.25 WE COULD CERTAINLY FIND ALL THESE AND HAVE SOME WIGGLE ROOM WHEN THE DU DUST ALL SETTLES TO SEE T PERSONNEL DECISIONS WE COULD MAKE.

>> THAT'S CORRECT MAYOR. >> I KIND OF LIKE THE APPROACH.

AND I WOULD LIKE TO SEE THE 26 -- THE 26 TIMES OF SERVICING THE MEDIANS, AT THAT 49,000. I'D ALSO LIKE TOO PUT ANOTHER 5 IN THERE FOR PLANT REPLACEMENT. BECAUSE I JUST THINK IT'S GOING TO BE NEEDED. THERE IS GOING TO BE SOME REAL BARE SPOTS ONCE THOSE WEEDS COME OUT.

AND IF WE DON'T FILL IT WITH SOMETHING IT'S JUST GOING DO

MAKE A BIGGER EYESORE. >> THERE ARE ALREADY SO MANY

BARE SPOTS. >> THERE ARE.

AND 5 IS JUST A SUPPLEMENT TO OHER BUDGET FOR THAT, JUST FOR AN OVERALL BUDGET FOR PLANT REPLACEMENT.

BUT I THINK IT'S GOING TO NEED A LITTLE HELP ON THE MEDIANS.

>> OKAY. REMIND ME AGAIN, WHAT DID WE

CURRENT VOTE IN AS OUR SEALING? >> WE HAD SAID 1 SEN CENT I THI.

>> THE CEILING WAS 7.8. >> THAT'S THE RESOLUTION WE PASSED BECAUSE WE HAD SO MUCH PROPERTY TAXES BEING -- WE NEVER

PUBLISHED THAT YET MATT. >> RIGHT, WHICH IS WHY WE'RE

MEETING TONIGHT. >> YES.

>> I COULDN'T REMEMBER. I'M SORRY.

[02:00:01]

>> I THINK IT WAS 7.8 SOMETHING. >> I THINK IT WAS 7.87.

>> IT WAS ON -- LAURA IT'S ON THE ATTACHMENT, ONE OF THE ATTACHMENTS THAT I SENT. IT WAS THE STAFF REPORT.

IT WAS THE VERY LAST ATTACHMENT. >> AS WENDY'S FRANTICALLY TRYING

TO DO 7.45 FOR ME. >> IT'S GOING TO BE 1.25.

>> IT IS GOING TO BE CLOSE TO 1.25.

JUDGE. >> IT'S 787.935.

>> THAT'S LIKE A PHONE NUMBER. >> THANK YOU YOU WHITNEY.

>> I DON'T REMEMBER A LOT OF THINGS BUT I REMEMBER THAT?

I DON'T KNOW WHY. >> SO WHILE WENDY'S STILL CALCULATING ALL OF THAT, IS THERE ANYTHING THERE YOU DON'T

WANT TO INCLUDE? >> DON'T WANT TO INCLUDE? I DON'T SEE ANYTHING THAT I WOULDN'T WANT TO INCLUDE.

>> IS EVERYBODY AGREEING WE ARE PUTTING THESE INTO THE BUDGET?

>> YES. >> I'D LIKE TO HAVE THE CHIEF

GET HIS NUMBER 1. >> THAT'S IN THERE, ISN'T IT?

>> NO, IS IT? THERE SS RIGHT THERE.

YES, THE CLERK. >> LINE 47.

>> IS THERE ANYTHING ELSE YOU WANT TO DISCUSS?

>> WHAT ABOUT THE OTHER CHIEF, HOW MUCH IS THAT ONE?

>> HOW MUCH DOES HE WANT? >> MAIN LOGISTICS CAPTAIN.

THAT WAS HIS FIRST. >> GUYS REMEMBER, IT'S AAT MY RISK FOR BRINGING THIS UP, I APOLOGIZE UP FRONT.

ONE OF THE RISKS IS WAITING FOR FIRST QUARTER NEXT YEAR AND

SEEING WHERE WE'RE AT OVERALL. >> I REMEMBER.

>> I ALSO VIOLATED THAT BY ASKING THE POLICE CHIEF.

>> YES. >> THIS IS JUST SOME THINGS WE NEED TO KNOW NOW. WE DON'T HAVE TO ACT ON THEM NOW. BUT IT WOULD BE NICE TO KNOW.

>> WELL, AND IT DOESN'T HURT TO PLAY WITH THE NUMBERS.

>> SHE'S CURIOUS WHAT BIG, THE LARGE CHIEF WANTED.

>> SO CHIEF HOWARD, WHAT IS THE COST OF THAT LOGISTICS PERSON?

>> THE IT'S 169,265. THE RECURRING COST IS 135.

THE ONE-TIME COST IS 133. THE VEHICLE IS INCLUDED.

IF WE WENT TO THE ENTERPRISE THING WE COULD GET THE VEHICLE PROBABLY A LOT CHEAPER. THAT COST WOULD COME DOWN.

THAT PERSON IS GOING TO NEED A VEHICLE TO DELIVER THINGS OUT TO THE STATIONS AND THINGS LIKE THAT.

>> YES, PRETTY BIG TICKET ITEM. >> PRETTY BIG TICKET ITEM BUT LIKE I SAID IT WOULD HELP US IMMENSELY ON TRYING TO KEEP OUR ASSETS MANAGED AND DISTRICT AND ALL THAT STUFF.

>> WHO DO YOU HAVE DOING THAT RIGHT NOW?

>> I'VE GOT CAPTAIN FADDICK WORKING ON IT RIGHT NOW.

>> OH AND HE'S BEEN TAKEN OUT O- >> YES.

>> NOT EVEN HIS -- OKAY. >> AND CITY MANAGER, YOU KNOW, IF WE ADD STAFF, OR IF WE PROVIDE FUNDING FOR PERSONNEL, YOU KNOW, WHAT IS YOUR HIGHEST PRIORITIES?

YOU KNOW, I APOLOGIZE -- >> I WILL TELL YOU THAT ONE OF THE THINGS THAT I'M FOCUSED ON RIGHT NOW IS SOME MORE HELP WITH CAPITAL PROJECTS. AND, YOU KNOW, I WILL TELL YOU THAT THE CHIEFS AND, ARE AHEAD OF ME IN TERMS OF MAYBE WHAT THEIR NEEDS ARE TODAY. BUT I STILL THINK WE NEED TO TALK ABOUT AT SOME POINT AT LEAST A CAPITAL PROJECTS COORDINATOR, SOMEBODY WHERE ALL OF OUR BUDGETS AND PROJECT DECISIONS AND ALL THAT IS NOT VESTED ACROSS SEVEN DIFFERENT PEOPLE IN THE ORGANIZATION BUT VESTED IN ONE PERSON.

AND TO HELP US WITH ALL THESE PROJECTS.

>> SO CAPITAL PROJECTS MANAGER? >> YES, OR COORDINATE.

>> DO YOU HAVE THAT? >> NO, WE DO NOT HAVE THAT.

SO WHAT HAPPENS IS THAT YOU HAVE ENGINEERS THAT HAVE BETTER THAN ASSIGNED SPECIFIC PROJECTS AND THEY ARE STILL GOING TO BE YOUR PROJECT MANAGERS. YOU HAVE TO DO THAT.

BUT WE HAVE MULTIPLE PEOPLE ACROSS THE ORGANIZATION ALL TRYING TO KEEP UP WITH THEIR VARIOUS PARTS OF ALL THE PROJECTS THAT WE HAVE GOING ON, AND QUITE FRANKLY, YOU KNOW, I THINK SOME OF THAT LEADS TO SLIPPAGE.

I THINK SOME OF THAT LEADS TO -- AND I'M NOT SAYING STAFF ISN'T

[02:05:01]

YOU ASKED THAT QUESTION, MAYOR. I'M NOT GOING TO GO WITHOUT SAYING IT. BUT THAT'S -- THAT I WOULD BE CONCERNED ABOUT, IF WE COULD EVER DO IT.

>> BRIAN, HOW COME, AND I KNOW OTHER CITIES DO THIS, YOU CONTRACT THAT SERVICOUS, CAN YOU SERVICE, GROUPSLIKE EGGE COM YOT OUT WITH THEM, IT IS A CONTRACT POSITION THAT MANAGES ALL OF

YOUR CIP PROJECTS. >> AND YOU'RE ABSOLUTELY RIGHT MATT. THAT IS ONE OF THE WAYS WE CAN GET IT DONE. SO I WILL TELL YOU THAT I AM THE MIDDLE OF CONSIDERING A REOREGON, KIND OF GOING BACK TO SOME OF OUR PREVIOUS CONVERSATIONS, SOME OF THE THINGS I FEEL WE NEED TO TIGHTEN UP COMING INTO THIS NEXT YEAR.

AND THIS IS PART OF THAT DISCUSSION.

AND SO THERE'S MULTIPLE WAYS TO FUND IT, LIKE YOU SAID.

BUT I JUST WANTED YOU TO KNOW THAT THAT IS ONE OF THE THINGS

THAT I AM THINKING ABOUT. >> DO WE HAVE, AND THIS IS A QUESTION FOR CHIEF HOWARD I GUESS, DID WE HAVE PROJECT MANAGEMENT INCLUDED FOR THE FIRE STATION, FOR FIRE STATION 2?

>> YES, MA'AM, I BUILT THAT IN THE BUDGETS WHEN WE MADE THE

BUDGET FOR THAT, YES, MA'AM. >> GREAT, YES, BECAUSE THAT'S A BIG DEAL. I MEAN THAT'S A BIG PROJECT.

GLAD TO KNOW WE HAD THAT BUILT IN.

>> THIS IS A HARD DISCUSSION BECAUSE I REALLY THINK THAT THE EXECUTIVE TEAM NEEDS TO SIT BACK AND FIGURE OUT WHERE WE'RE AT, YOU KNOW, A LITTLE BIT LATER ON DOWN THE ROAD.

AND MAYBE THE FIRST PRIORITY IS SALARY ADJUSTMENTS.

MAYBE THE FIRST PRIORITY IS WHAT CHIEF HOWARD'S ASKING FOR.

MAYBE THE FIRST PRIORITY IS THE CAPITAL PROJECTS SUPERVISOR.

AND AGAIN, THIS IS MY FAULT BECAUSE I'M THE ONE THAT BROUGHT UP THE CRISIS MANAGEMENT BECAUSE I JUST FEEL LIKE THAT IS AN ABSOLUTE EMERGENCY THAT CAN'T WAIT ANY LONGER.

BUT MY RECOMMENDATION WOULD BE, GIVE THIS A FEW MONTHS AND LET THE EXECUTIVE TEAM SORT OUT WHERE WE'RE AT AND WHAT FUNDS WE

HAVE AND WHAT TO DO WITH THEM. >> I COULD SUPPORT THAT.

BECAUSE THERE ARE A LOT OF -- >> YOU DO REALIZE MAYOR THAT YOU'VE JUST THROWN A BONE IN THE ROOM AND EVERYBODY IS GOING TO

BE FIGHTING OVER THAT BONE. >> EXACTLY, THERE ARE A LOT

OF -- >> GLADIATORS ON ICE OR

SOMETHING, I DON'T THINK. >> I DON'T KNOW.

>> THAT IS NOT LIKE ANY OTHER BUDGET PROCESS.

COUNSEL SPEAK UP. >> GO AHEAD.

>> I CAN SUPPORT THAT TAMMY MYSELF OF JUST KIND OF AT LEAST GETTING SOME INPUT FROM THE EXECUTIVE TEAM.

I, LIKE YOU, YOU KNOW, HAVE AN OPINION ABOUT SOME OF THESE THAT I DON'T THINK THEY SHOULD BE ELIMINATED.

BUT I WOULDN'T MIND HAVING THAT ADDITIONAL LAYER OF INPUT.

>> I AGREE, TOO. I WOULD MAINLY RECOMMEND IF WE'RE HAVING TO VOTE ON WHAT OUR NEW TAX CEILING IS IF YOU WANTED TO PUT A CAP ON IT, WE COULD THEN MAKE OUR TAX CEILING THE 1 CENT REDUCTION. SO THERE'S A LITTLE BIT OF PLAY IN THERE, WHERE WE CAN SAY THIS IS WHAT WE WANT TO MAKE IT INTO TONIGHT AND WE CAN WORK IT FROM THERE, AWAY FROM YOU.

>> THAT'S WHAT I WAS GOING TO SAY.

>> WE'RE KIND OF DONE WITH OUR BUDGET REVIEW, RIGHT?

>> YES. >> SO I'M NOT SURE --

>> WELL, TO MATT'S POINT, I THINK IF WE GO WITH THE 1 CENT REDUCTION IN THE TAX RATE, IT GIVES US A LITTLE BIT OF RESERVE, WHICH WE'RE TALKING ABOUT, THAT WE WANT TO, THAT WE WANT TO HAVE. AND THAT IT ALSO FREES UP SOME FUNDING FOR THESE POSITIONS IN NEEDS THAT SEEM TO BE PRETTY -- I MEAN IT'S WHY WE HAVE THEM ON THIS LIST.

>> I DO WANT TO ALSO MENTION TO COUNCIL, I'M SURE YOU READ THIS IN THE STAFF REPORT, THAT ANY TAX -- ANY CEILING THAT YOU SET

[02:10:01]

>> ALL THE MORE REASON TO DO THAT.

>> YES ALL REASON. >> I THINK THAT'S FINE.

WENDY, CAN YOU DO TWO THINGS FOR US? CAN YOU POP THE 527 OVER TO THE LEFT? AND THEN THAT'S THE 1.2 CENT REDUCTION.

SO A THAT HAS EXCESS REVENUE OF 157,000 RIGHT?

>> RIGHT. >> AND IF WE DID THE 1 CENT,

COULD YOU DROP THAT IN? >> ARE YOU RECORDING?

>> 270,000. >> SORRY, HANG ON, SORRY.

BOTH OF MY PHONES ARE RINGING. >> IT IS A CRANK CALL.

>> GOLLY STOP! >> THAT'S NOT YOUR --

>> WE'LL HAVE A PUBLIC VACANT -- NEVER MIND.

>> I'M SORE SORRY. SO SORRY.

>> YOU KNOW, TELL EVERYONE ELSE TO SILENCE THEIR PHONES.

>> I DO NOT! >> DOTHE 170 DOES PUT A GOOD AMOUNT OF WIGGLE ROOM FOR US TO DETERMINE WHAT I GUESS OUR OTHER

MAJOR NEEDS ARE. >> BUT ALSO REMEMBER THAT WE'RE GOING TO GET SOME UPSIDE FROM THE FINAL VALUATION.

WE PUT THE MOST PROPERTY TAX VALUATION OUT THERE THAT'S POSSIBLE ON THE PROTESTERS THAT PROTESTS THATARE STILL HAPPENIN.

>> WE'RE STILL GOING TO GET MORE.

>> THIS IS A REMINDER. >> BY THEN I THINK YOU'LL KNOW WHAT SALES TAX IS GOING TO DO TOO.

THAT IS KIND OF THE X FACTOR BUT BY JANUARY YOU'LL KNOW WHERE

IT'S HEADED AT LEAST. >> YEP.

>> CAN I -- IS THERE -- WHAT TIME EVERYBODY ELSE'S SCREEN, I'M THINKING MAYBE I GOT SCREWED UP WHEN I WAS GETTING HE THOSE PHONE CALLS. I DON'T HAVE THAT ANYMORE.

>> SHE BLOCKED IT FROM YOU. >> SO I GUESS WHAT ARE WE

WILLING TO SET THE -- >> MY RECOMMENDATION WOULD BE TO SET THE CEILING AT THE 1 CENT. THE .747173.

WE LET BRIAN HAVE A CHANCE TO GO BACK AND LOOK AT WHAT THOSE TOP PRIORITIES ARE AND THEN WE TAKE THE TOP AND WE USE THAT THEN TO FIGURE INTO WHAT OUR -- WELL OUR ADOPTED RATE WILL BE, AND FUND WHAT WE THINK IS THE TOP PRIORITY AND THEN IF THERE'S THAT SECOND TIER TOP PRIORITY AND WE GET INTO THE FIRST OF THE YEAR AND PROPERTY TAXES COME IN HIGHER THAN THINK WERE OR SALES TAX RATES ARE BETTER THAN THEY EXPECTED, MAYBE YOU CAN THEN START LOOKING AT SOME OF THOSE SECOND TIER ITEMS. THAT IS JUST A SUGGESTION TO START WITH.

>> I LIKE THAT. >> I LIKE THAT MATT.

>> DOES THE CITY MANAGER LIKE THAT?

>> I DO, MAYOR. >> SO DOES BROWNIE.

>> WHAT DID YOU SAY BROWNIE? >> SO DO I.

>> I'M GOOD. >> DOES THE MAYOR LIKE IT?

>> I'D LIKE TO GO LOWER THAN 1 CENT TAX REDUCTION.

I'D LIKE TO GET CLOSER THAN THE NO NEW TAX RATE.

>> AND I'M NOT SAYING THAT THAT'S WHAT WE'RE GOING TO ADOPT. I'M JUST SAYING THAT GIVES US SOME WIGGLE ROOM SO WE CAN STILL HAVE DISCUSSION.

>> BUT WE DON'T HAVE ANOTHER BUDGET MEETING, MATT.

>> THAT'S TRUE. >> YOU HAVE TO DECIDE TONIGHT.

>> WHAT WE'RE SUPPOSED TO DO AT THIS POINT WOULD BE WE JUST HAVE I THINK ONE MORE PUBLIC HEARING AND THEN WE WOULD ADOPT ON THE

15TH. >> OKAY.

>> SO.WHERE ARE YOU WANTING TO GO WITH IT TAMMY?

>> I DON'T KNOW. I WOULD LIKE TO GET DOWN TO THE

7450 TAX RATE. >> SO THAT 1.2?

>> YES. >> 1.2 IS A GOOD MIDDLE.

>> IT GETS US CLOSER THAN THE NO NEW TAX RATE, IT GETS US TO A

TAX RATE THAT'S NOT -- >> AND WE STILL HAVE 159,000 AND YOU KNOW THE NET IMPACT DIFFERENCE AND THAT'S NOT INCLUDING THE ADDITIONAL REVENUE THAT WE WILL SUSPECT FROM THE

[02:15:01]

>> YES, COY SUPPORT THE 1.2 MYSELF.

>> BUT WITH THAT BEING SAID, I COULD SUPPORT THAT.

WHAT DOES OUR MANAGER 68? >> MAYOR, WE WILL HAVE ADDITIONAL REVENUE TO DEAL WITH. I CERTAINLY DON'T HAVE AN ISSUE WITH THE 1.2 CENTS. QUITE FRANKLY THIS GIVES US EVEN AT OUR MOST CONSERVATIVE ESTIMATE IT WOULD STILL MEAN ABOUT $150,000 MORE. BUT QUITE FRANKLY I THINK THAT'S GOING TO BE A LITTLE BIT HIGHER. AND THEN I STILL THINK AND I'M JUST GOING TO SAY THIS. IF WE VET OUT THAT ENTERPRISE PROPOSE APROPOSAL, AND IT DOES , THAT WOULD BE ROUGHLY $140,000 A YEAR THAT COULD HELP US WITH FUEL AND MAINTENANCE AND REPAIRS. AND DEPENDING ON HOW THAT VETS OUT MAYBE THAT'S A LITTLE LOWER. SO I THINK FOR TONIGHT, I THINK WE'RE IN PRETTY GOOD SHAPE. MY ONLY -- YOU KNOW, THERE WERE SOME ITEMS ON THIS LIST THAT I'R BACKUP I ABSOLUTELY WANT TO FUND, THE CONCRETE PAVEMENT REPAIR I'M GOING TO JOIN GARY AND SAY PLEASE. YOU KNOW, SOME OF THE OTHER THINGS ON HERE I MEAN I HAVE, OR WE'RE THE 12 DEPARTMENT HEADS AND EVERYBODY HAS OTHER NEEDS. YOU KNOW.

AND FROM A COMMUNITY PERSPECTIVE I UNDERSTAND THE IMPORTANCE OF THE CRISIS INTERVENTION. BUT, YOU KNOW, WE HAVE OTHER DEPARTMENTS THAT HAVE NEEDS TOO. AND THE ONE THING THAT WE DID NOT REALLY DO THIS YEAR, THAT WE DO ALMOST EVERY YEAR, IS PUT THAT FINAL LIST IN FRONT OF THE EXEMEXEC TEAM AND COME UP WITH R PRIORITY. THE PRIMARY REASON WE DID NOT DO THAT IS WE KNEW WE WOULD NOT HAVE EXTRA FUNDS.

SO HERE WE ARE HAVING THIS DISCUSSION THAT WE DIDN'T KNOW WE WOULD HAVE IN JUNE AND JULY BUILDING THIS.

>> THAT'S WHY I WANT TO GO BACK TO THE EXEC TEAM.

BUT YOU KNOW, YOUR COUNCIL CAN HAVE A STRONG OPINION ABOUT A STRONG NEED, LIKE COMMUNITY INTERVENTION, WE KNOW HOW RESOURCE TO THAT ONE GROUP HAS BEEN.

AND HOW IMPORTANT THAT'S BEEN TO OUR COMMUNITY.

>> THE MAIN THING IS WE DON'T WANT TO BURN OUT JJ.

>> TOO LATE. >> YEAH, I HEAR YAH, I HEAR YAH,

BUT HE'S STILL HERE. >> BUT JJ LOVES WHAT I DOES.

>> BUT BRIAN I KEEP SAYING THIS NEEDS TO GO BACK TO YOUR EXECUTIVE TEAM. BUT I PERSONALLY WILL FIGHT TOOTH AND NAIL TO GET THAT CRISIS INTERVENTION.

I THINK THAT'S SO IMPORTANT. >> I AGREE, THE ONLY OTHER EMPLOYEE WE WERE TALKING ABOUT WAS TAKING A PART TIME PERSON AND MAKING THEM FULL TIME. WHICH WASN'T THAT MUCH OF AN ADDITION. SO WE ARE NOT TALKING ABOUT OTHER FULL TIME POSITIONS OR ADDING NEW FULL TIME POSITIONS, AND THE REST OF IT WERE THINGS LIKE THE CONCRETE AND MAINTENANCE ON THE MEDIANS, WHICH WE DESPERATELY NEED.

WE CAN'T HAVE ANGIE'S CREW OUT THERE MAINTAINING WHEN THEY HAVE OTHER THINGS. GET STAFF BACK TO DO OTHER

STUFF. >> SO GUYS, THERE'S SOMETHING WEIRD WITH MY ZOOM CALL. I CAN'T SEE EVERYBODY AT THE SAME TIME. I DON'T KNOW, DO YOU STILL HAVE

A PRESENTATION ON THE SCREEN? >> YOU PROBABLY NEED TO HANG UP

AND DIAL BACK IN. >> I DON'T WANT TO DO THAT,

THOUGH. >> ARE YOU SEEING EVERYBODY

RIGHT 90 MAYOR? >> I SEE NOTHING.

>> YOU NEED TO -- >> HERE WE GO.

I SEE EVERYBODY. I DON'T KNOW WHAT --

>> YAY! >> DO YOU SEE THE SPREADSHEET

NOW MAYOR? >> I DO.

I DON'T KNOW -- >> I WAS GOING TO SAY MATT WAS GOING TO HAVE TO BE MAYOR FOR A COUPLE OF SECONDS.

>> I THINK SOMEBODY IN THE I.T. DEPARTMENT FIXED ME.

BECAUSE I DIDN'T FIX IT, BELIEVE ME.

>> THEY MAY HAVE ACCIDENT HAPPENED YOU.

>> DO WE WANT TO OPEN IT UP GET RID OF THE SPREADSHEET AND TAKE A VOTE OF 1 CENT OR 1.2 CENTS, IS THAT WHERE WE'RE KIND EVER

AT? >> YES, MA'AM.

>> ARE WE AT 1.2 OR 1.21? >> WHATEVER THE 7450 IS.

>> THERE'S TWO OF THEM UP THERE. 7450.

>> SEE THIS IS 1.2 EVEN. THIS IS IF WE WAKE MAKE IT A

[02:20:02]

>> I ALWAYS WANT TO THINK WHAT'S EASIER FOR TO RESIDENTS.

>> MAYOR EXPLAINING THOSE SIX DIGIT NUMBERS IS NOT FUN.

>> IT'S NOT FUN. IT'S SILLY THAT WE'VE GOTTEN TO

THAT POINT. >> I AGREE.

>> SO COUNCIL DO YOU WANT TO TAKE A VOTE ON JUST THAT OR DO WE HAVE ANOTHER PROPOSAL? OKAY I'M JUST GOING TO GO IN THE ORDER OF MY ZOOM PAGE. BROWNIE.

>> OH, WHAT ARE WE VOTING ON? TELL ME WHAT WE'RE VOTING ON.

>> EITHER A ONE CENT REDUCTION OR A TAX RATE OF 74.50 WHICH IS

A 1.21. >> 7450.

>> OKAY. MATT?

>> 1.1. NO, I'M JUST KIDDING.

74.50. >> 74.50.

MARTHA? >> YES 74.50.

>> WHITNEY. >> YES 74.50.

>> BLAKE. >> 74.50.

>> PAM? >> 74.50.

>> Y'ALL GET MY VOTE, 74.50 FOR THE RECORD.

SO EVERYBODY GOT WHAT THEY NEED? >> SO IT'S RIGHT HERE.

DO YOU SEE THE SHARING? SO WITH THAT 74.50, HERE SET DEBT RATE, COUNCIL AGREES THE DEBT RATE IS A, TOTAL OF.745000.

>> AND THAT'S A 1.217 WHATEVER REDUCTION.

>> FROM THE CURRENT TAX RATE. >> FROM THE CURRENT TAX RATE.

I NEVER READ THAT ITEM INTO THE ROARED BY THE WAY.

>>THERECORD BY THE WAY. SHOULD I DO THAT NOW?

>> PLEASE MAYOR,. >> 2B, PROPOSED TAX RATE AND THE REQUIRED PUBLIC TAX RATE NOTICE. I NEED A MOTION?

>> I MAKE A MOTION. >> I SECOND IT.

>> BLAKE CAN YOU READ NUMBERS? >> REALLY?

>> YES. >> OKAY, I'M TRYING TO FIND IT.

OH, YELLOW. >> START IT.

>> YEAH I MAKE A MOTION TO APPROVE THE M AND O RATE OF.745, .220309 FOR THE INS RATE. FOR .45000 THAT'S MY MOTION.

>> DO YOU STILL SECOND THAT? >> YES.

>> GO AHEAD. WHATEVER YOUR FLAME IS, SORRY.

>> THIS IS YOUR CITY ATTORNEY RIGHT? FOR CLARIFICATION, THE MOTION IS TO SET THE MAXIMUM PROPOSED TAX RATES AT THOSE NUMBERS, IS THAT CORRECT?

>> YES, THAT IS CORRECT. >> THANK YOU.

NOW I FEEL BETTER. >> PAM DO YOU THIL -- DO YOU

STILL SECOND? >> SECOND AGAIN.

>> I NEED TO SEE THE FULL SCREEN OF PEOPLE.

THANK YOU. ALL THOSE IN FAVOR RAISE YOUR HAND. AND THAT'S 7 - 0.

>> IS THAT THE ONLY REASON YOU WERE HERE DAVID?

>> YES. >> OH MY GOSH! HOW MUCH MONEY IS THAT GOING TO COST US?

>> YOU DON'T WANT TO KNOW. >> YOU JUST LOST YOUR 66 MEDIUM

CONTRACT. >> AND A REAL SET OF TROUBLE.

>> OUR REAL PROBLEM IS BECAUSE HE CAN MULTITASK AND BILL TWO

CLIENTS AT THE SAME TIME. >> RIGHT.

UNFORTUNATELY, NOBODY'S GETTING ME TO WORK RIGHT NOW.

>> YOU HAVE LIKE FIVE WEB CAMS UP RIGHT NOW.

>> WHAT A DIMINISHING MARGINAL RETURNS AND I'D REALLY RATHER BE

WATCHING TV. >> NOTHING ON.

>> YES THERE IS. >> ALL THE GAMES CANCELLED TONIGHT. GOOD ALL THE GAMES CANCELLED, NO

SPORTS. >> ALL THE GAMES CANCELLED, NO

SPORTS. >> BRIAN.

>> YES THANK YOU MAYOR. WOULD I LIKE THE STAFF TO HAVE SOME DIRECTION BEFORE WE COME BACK TO YOU WITH THE FINAL PROPOSED BUDGET. WENDY WOULD YOU MIND PULLING

BACK UP YOUR SPREADSHEET? >> I THINK AT THIS POINT IN TIME THAT JUST GOES INTO RESERVES, BRIAN.

>> YES. BUT WHAT I WAS GETTING AT, THERE

[02:25:01]

>> WE SAID WE ALREADY -- >> INCLUDE IN THE ADOPTED BUDGET, THAT'S WHAT MY QUESTION WAS.

>> I ASKED THAT A WHILE AGO AND EVERYBODY SAID YES.

AND I ASKED IF ANYBODY HAD DESTINY ISSUES WITH THOSE LISTED AND THEY SAID NO. AND I SAID DOES ANYBODY ELSE WANT ANYTHING ELSE ADDED AND THAT'S WHEN WE WENT DOWN THE ROAD OF STARTING TO TALK ABOUT POSITIONS AND --

>> RIGHT. THEN WHAT I WILL DO MAYOR IS I WILL CIRCLE BACK WITH MY TEAM IN THE FALL WHEN THE DUST SETTLES AND WE HAVE SOME IDEA OF WHAT'S GOING ON AND COME BACK TO COUNCIL WITH A WORK SESSION ON THE ADDITIONAL FUNDS.

>> BUDGET ADJUSTMENTS LIKE WE NORMALLY DO.

WE NORMALLY DO BUDGET ADJUSTMENTS THAT TIME OF YEAR

ANYWAY. >> OKAY.

>> COUNCIL DO YOU ALL AGREE WITH THAT? WAS THAT WHAT WE HEARD FROM EVERYBODY?

>> YES. >> OKAY.

SO BACK TO BRIAN, YOU GOT WHAT YOU NEED?

>> I DID, MAYOR, THANK YOU. >> I THINK WE'RE DONE FOR THE EVENING, COUNCIL. GOOD JOB ON THE BUDGET THIS YEAR. THIS WAS TOUGH EVERYBODY, THANK

YOU. >> IT WAS ACTUALLY EASIER THAN I

THOUGHT. >> WELL --

>> THAN IT COULD HAVE BEEN. >> COULD IT HAVE GONE A WHOLE

DIFFERENT DIRECTION. >> YOU'VE JUST DONE IT A COUPLE OF YEARS NOW SO YOU UNDERSTAND IT A LITTLE BIT BETTER.

>> THAT'S TRUE. ALL ABOUT ASKING QUESTIONS.

>> ALL RIGHT. >> HAVING FIGURED IT OUT YOU

ROLL OFF COUNCIL. >> SO CHIEF, I DON'T KNOW IF

JJ'S HEARD THE GOOD NEWS YET BU? >> OKAY, SO HANG ON JUST A SECOND, I'M A LITTLE CONFUSED. SO ARE WE GETTING THE CRISIS ASSISTANCE OFFICER OR IS THAT GOING TO BE RECONSIDERED IN THE

FALL? >> NO, YOU'RE GETTING.

>> OKAY WELL THANK YOU, I APPRECIATE IT, I'M SORRY.

I NODDED OFF FOR A SECOND THERE, IT'S GETTING A LITTLE BIT LATE.

JJ KNOWS, A COUPLE OF YOU HAVE CONVERSATIONS WITH HIM.

HE ASKED ME ABOUT IT THIS MORNING, I SAID YES AND NO,

WE'RE STILL WORKING THROUGH IT. >> DID I NOT HAVE THAT

CONVERSATION WITH HIM. >> IT WASN'T YOU MAYOR.

>> GRINNING LIKE A CH CHESHIRE T OVER HERE.

>> I TOLD HIM THERE WILL BE A DECISION MADE TONIGHT SO I WILL

CONTACT HIM AND NOTIFY HIM. >> WE APPROVED YOUR PART TIME TO FULL TIME AND A NEW POSITION FOR CRISIS PREVENTION.

>> EXCELLENT AND I THANK YOU VERY MUCH.

ND THE POLICE DEPARTMENT THANKS YOU.

>> BUT NOW YOU'RE GOING TO HAVE TO DEAL WITH YOUR CO-WORKERS THAT YOU GOT SOMETHING AND THEY DIDN'T.

>> WELL, IT WILL BE OKAY. THEY LIKE ME.

SO WE'RE FINE. >> YOU HAVE A GUN AND BADGE.

YOU'RE FINE. >> THEY PROBABLY ALL HAVE GUNS

TOO. >> THEY JUST DON'T HAVE THE BADGE. ALL RIGHT.

GOOD NIGHT E

* This transcript was compiled from uncorrected Closed Captioning.