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[1. CALL TO ORDER]

[00:00:07]

>> GOOD AFTERNOON EVERYONE. IT IS 5:15 P.M. WE ARE ON A ZOOM, VIRTUAL COUNCIL MEETING. THIS MEETING MAY BE CONVENED FOR CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY PARIKH THE CITY RESERVES THE RIGHT TO RECONVENE TO HAVE THE REGULAR SESSION AT ANY TIME PRIOR TO ADJOURNMENT. DUE TO THE PUBLIC HEALTH THE CITY COUNCIL MEETINGS WILL BE HELD TELECONFERENCE. YOU CAN VIEW WOULD LIVE ON THE CITY'S WEBSITE. WE WOULD LIKE TO LISTEN LIVE, YOU CAN ALSO CALL 833 -- YOU CAN CALL THE MEETING NUMBER. AND LAURA, I APOLOGIZE. I MEANT TO ASK YOU IF WE WERE READY TO START. DO WE NEED TO DO THAT AGAIN OR ARE WE GOOD?

>> WE ARE GOOD. SORRY ABOUT THAT. SO I AM CALLING THE MEETING TO ORDER. WE DO HAVE A QUORUM. WE DO HAVE TWO EXECUTIVE SESSION ITEMS THAT WE WILL ATTEND TO AFTER THE REGULAR MEETING. SO WE WILL START THE WORK SESSION ITEMS. LAURA DID WE HAVE ANY INPUT FOR THE MEETING TONIGHT?

>> NO MA'AM. WILL WE START WITH 3A. >> YES, MA'AM.

[3A. Discuss a proposal from Enterprise Fleet Management for the City of Rowlett Fleet Management. (45 minutes)]

I WILL READ IT AND TURN IT OVER TO STEPH. DISCUSSED THE PROPOSAL FOR THE CITY OF RUTLAND. WHO WILL START US OFF? DID BLAKE JOIN US THANK YOU FOR YOUR TIME TONIGHT. THE AUGUST 27 BURGE -- BUDGET WORKSHOP, AND TONIGHT WE ARE BACK TO DISCUSS THE PROPOSAL AND ANALYZE THE DATA. WE ALL HERE TO ANSWER ANY QUESTIONS. THE ENTERPRISE FLEET MANAGEMENT PROGRAM TO HELP THE CITY MANAGE THEIR STOCK BY REDUCING THE AVERAGE AGE OF THE FLEET. THIS HAS CONTINUED TO GROW AND WILL CONTINUE TO GROW AND INCREASE DEMANDS ON THE FLEET SERVICE.

SO CITY STAFF, ANTICIPATES THIS WILL PROPOSE A CONSTANT CHALLENGE AND WE ARE INVESTIGATING OPTIONS TO LOOK AT THE PROPOSAL OFFERS OPPORTUNITY TO ADDRESS FLEET MANAGEMENT.

WE IDENTIFIED AND THE FIRST ONE IS REPLACING FOR RECYCLING AND PROVIDING FUEL EFFICIENCY FOR SAFER VEHICLES TO MAKE SAFER OPERATION THE CITY COULD USE THE RESOURCES TO REDIRECT.

AND THE SYSTEM BRINGS A ROBUST SET OF TOOLS TO CONNECT AND HELP ENHANCE THE MAINTENANCE AND THE REPLACEMENT PLANNING. TONIGHT, WE WILL SEE A PRESENTATION FROM ENTERPRISE I WANT TO INTRODUCE NICK AND WILL. AFTER THE PRESENTATION WE WILL HAVE A Q&A.

SO NICK, WOULD YOU LIKE TO START THE PRESENTATION. YES, THANK YOU SO MUCH.

THANK YOU, I REALLY APPRECIATE THE OPPORTUNITY TO SPEAK TODAY, WILL THEN I, WE HAVE BOTH WORKED HERE FOR SEVERAL YEARS. SO PART OF MY JOB, MY ROLE, I WORK WITH THE COUNTY GOVERNMENT TO HELP THEM ANALYZE THEIR FLEETS TO WHERE THEY OURS DATING SO THEY HAVE EFFICIENT WAYS TO DO THINGS DIFFERENTLY. SO TODAY, I BELIEVE EVERYONE SHOULD HAVE A COPY OF THE SYNOPSIS OF WHAT WE ARE TALKING ABOUT TONIGHT. AND ALSO THIS IS A Q AND A SESSION SO PLEASE FEEL FREE TO CHIME IN AND ASK QUESTIONS. WE WILL GO THROUGH AN OVERVIEW OF WHAT WE DO. THEN WE ARE GOING TO TALK ABOUT THE FINANCIAL PERFORMANCE WE

[00:05:04]

HAVE PUT TOGETHER AS IT RELATES TO YOUR FLEET OF VEHICLES. AND THE NUANCES THAT EXIST WHICH ARE EXISTING FLEET THAT ARE ON ORDER AND THOSE YOU CURRENTLY PURCHASE IN THE RECENT PAST AND HOW WE WILL ADDRESS THOSE AS WELL. DO I HAVE CONTROL OF THE PRESENTATION RIGHT NOW OR SOMEONE CLICKING FOR ME. OKAY.

THANK YOU. THANK YOU FOR BEING THE CLICKER. SO YOU CAN FEEL FREE TO JUMP FORWARD. SO, I LIKE TO GIVE EVERYONE AN OVERVIEW OF SOME OF THE INITIAL THINGS WE WORK WITH AND ON THE NATIONAL SCALE. WE WORK WITH A WIDE ARRAY OF CITIES AND EVERYONE CAN SEE WHAT WE'RE DOING EVERYWHERE FROM CHICAGO TO THE BIG CITIES OR DIFFERENT PLACES IN TEXAS. ALL OF THESE THINGS ARE DOING THE SAME THING.

THEY ARE BUYING VEHICLS AND HOLDING THEM FOR A FEW YEARS, AND THEN DOING THE BEST THEY CAN WITH THE RESOURCES. ENTERPRISE IS IN A UNIQUE SITUATION BECAUSE ASIDE FROM THE FACT THAT WE HAVE THIS FLEET, WE ALSO HAVE A ENTERPRISE RENTAL CAR WHICH IS ONE OF THE LARGEST IN THE WORLD TODAY. ESSENTIALLY WE COULD TAKE THE TOOLS AND RESOURCES THAT WE GET FROM MANAGING THOSE 1.2 MILLION CARS WE HAVE IN OUR OPERATION AND TRANSLATE IT VERY WELL INTO HOW CITY GOVERNMENTS FUND THE VEHICLES AND MANAGE THE EXPENSES.

WE HAVE MANY THAT WE ARE WORKING WITH TODAY. AGAIN THEY BUY THEM, HOLD THEM AND DO THEIR BEST TO SELL THEM AT THE RIGHT POINT AND TIME. SO IN THE STATE OF TEXAS WE HAVE TWO THINGS THAT WE DO. THESE ARE AWARDS AND THEY ARE BROAD BECAUSE IT ENCOMPASSES A LOT OF MAINTENANCE AND FUEL. THEY PUT A LOT OF THINGS INTO IT.

THE BEST WAY TO MANAGE AND REDUCE YOUR COST IS TO LOOK AT YOUR FLEET AS A WHOLE.

LOOK AT THE TOTAL. THAT IS WHAT WE WILL TALK ABOUT TONIGHT.

WHAT THE TOTAL IMPACT IS. WE WORK WITH DIFFERENT CITIES. WE DO FUNDING MECHANISMS AND WE TALK ABOUT RESALE SPIRIT WE TALK ABOUT MAINTENANCE AND FUEL PROGRAMS AND AFTERMARKET LOGISTICS THINGS THAT TAKES THE WORK LOAD OFF OF THE CITY. LICENSE AND INITIATION POLICES.

AND LATER WE WILL LOOK AT DRIVER SAFETY PROGRAMS AN ACCIDENT RISK MANAGEMENT PROGRAMS AS WELL.

THE GOAL IS TO HELP YOU DO MORE WITH LESS RESOURCES AND TAKE A WORK LOAD OFF YOUR PLATE SO THE CITY'S STAFF CAN FOCUS ON THE THINGS THAT ARE IMPORTANT. SO I WILL GO THROUGH SOME OF THE OPERATIONAL ASPECTS WHEN IT COMES TO THIS. THERE ARE TWO MAIN WAYS WE DO IT. WE ORDERED THE VEHICLES DIRECTLY THROUGH THE PROGRAMS. WE ORDERED THE VEHICLE AND THEN WE HAVE IT SHIPPED INTO THE LOCAL MARKET, AND AT THAT POINT WE HAVE IT OUTFITTED. WE GET IT OUTFITTED AND GET ALL OF THE THINGS THEY NEED.

WITH THE PICKUP TRUCKS OR WHATEVER IT IS. SO WHEN IT LANDS IT'S READY TO GO. THEY DON'T HAVE TO SPEND TIME MANAGING THE LOGISTICS OF THAT.

SOMETIMES WE LOOK AT ACQUIRING VEHICLES FROM LOCAL GOVERNMENTS AND WITH THE STOCK THAT IS OUT THERE AND AVAILABLE FOR IMMEDIATE NEED. WE REQUIRE AND ACQUIRE THOSE ON BEHALF OF THE CITY. WE LOOK AT AND DETERMINE WHAT IS THE BEST VEHICLE TO DRIVE.

WE BUY CHEVYS AND WEED BY NISSAN. WE BUY THOSE THINGS THAT WE CAN LINK THOSE THINGS TO THE CITIES OF THE CITY CAN MAKE THE BEST DECISIONS AND WE ARE IN THE ADVICE BUSINESS. OUR JOB IS TO GIVE THE CITY ALL OF THE ADVICE THEY CAN STAND AND THEY CAN MAKE THE BEST DECISION AT ANY ONE POINT AND TIME. WE DO HAVE PLAN REPLACEMENT.

[00:10:12]

WE NEED A VEHICLE RIGHT NOW, WE HAVE IT TOTALED OR WE HAVE A CERTAIN SITUATION WHERE WE HAVE SEVERAL VEHICLE RIGHT NOW, THAT IS WHEN WE PULLED IT FROM THE LOT.

OTHER THAN THAT WE ORDER AS MANY AS WE CAN. >> ALL RIGHT, THIS IS A KEY ROLE IN WHAT WE DO. DEPENDING ON HOW WE HANDLE IT. THIS DRIVES DOWN THE COST OF OWNERSHIP. THIS INCREASES REVENUE BACK INTO THE CITY THAT ENABLES IT.

THIS FOCUSES ON THE CAPITAL ASPECT AND WE DON'T HAVE THAT TO HELP US FUND THIS SO IT'S HARD TO GET INTO A SUSTAINABLE PROGRAM. WE ARE TRANSLATING WHAT WE DO ON THE RENTAL CAR SIDE OF THE BUSINESS. WE TRANSLATE THAT TO HOW WE HELP THE CITY MANAGE THE FLEET OF VEHICLES. WE ONLY SELL 50% OF OUR VEHICLES THROUGH AUCTION EVERY YEAR. TYPICALLY 85%. AND BOLSTER THE RESALE REVENUE THAT COMES IN. THAT SEEMS A LOT MORE THAN WHAT WE ARE SELLING.

WERE NOT TALKING ABOUT SMALL PRICES WERE TALKING UP TO 30,000 DOLLARS.

AND HAVING THAT INCREASE, AND IT INCREASES SALES REVENUES, AND IT TRANSLATES TO THOUSANDS OF DOLLARS AND IT GOES BACK INTO THE CITY BUDGET EVERY YEAR. HERE'S A FUN FACT, SOME YEARS WE MAKE MORE OFF OF SELLING THE RENTAL CAR ITSELF. SO WE KNOW WHEN TO BUY AND SELL, AND WE BRING THE EXPERTISE OF THE PEOPLE WHOSE JOB IT IS TO SELL CARS TO THE CLIENTS WE WORK WITH ACROSS THE STATE. ONE MORE SLIDE. THANK YOU.

A COUPLE OF MORE CLICKS. SO THE BEST WAY I CAN EXPLAIN WHAT THIS MEANS.

EVERY VEHICLE HAS ITS OWN CYCLE POINT. OUR JOB IS TO, WE NEED TO SELL THEM. WE DECIDE WHICH YEAR WE WILL SELL.

IT'S AN EXAMPLE OF THE STRATEGIES THAT WE USE. SO WE LOOK AT THE AVERAGE COST TO BUY AND ONE THING ABOUT THE CITY GOVERNMENT, WHEN YOU BUY A VEHICLE CHEAP, I WISH I COULD BUY MY CHEAP -- MY CHEAP. THEY HAVE RELATIVELY LOW MILEAGE.

SO WHEN YOU PUT THESE THINGS TOGETHER, A LOT OF TIMES LIKE IN THIS EXAMPLE, I CAN GO BY THIS TRUCK FOR $26,000. IN THE FIRST EXAMPLE WE CAN RUN THIS FOR TWO YEARS AND SELL IT FOR THE SAME THING WE ORIGINALLY ACQUIRED IT FOR. WHEN YOU DO THAT, YOU THINK ABOUT WHAT IT DOES TO YOUR MAINTENANCE AND REPAIR EXPENSE. IT DRIVES DOWN THE COST.

AND THEN, IF YOU LOOK AT WHAT IF I WAS ONLY WRITING IT ONCE PER YEAR.

A LOT OF TIMES WE CAN BUY THE TRUCKS AND SELL THEM FOR WHAT WE -- MORE THAN WHAT WE BOUGHT IT FOR. IT IS A UNIQUE WAY TO ELIMINATE A BIG PORTION OF THE CITY'S EXPENSES. EVERY VEHICLE HAS DIFFERENT POINTS.

IF YOU HAVE A TRUCK LIKE THIS, EVERY TRUCK HAS 24 MONTHS OF A CYCLE POINT IN A GIVEN YEAR.

YOU CAN DO FLATBREADS AND THINGS LIKE THAT AND IT IS 4-5 YEARS. THIS IS BASED OFF THE NUMBER OF HOURS AND THAT SORT OF THING. PART OF THE JOB IS TO BRING THE ANALYTICS TO THE TABLE AND SAY THIS VEHICLE SHOULD CYCLE AND X NUMBER OF MONTHS OR YEARS AND MY COLLEAGUE, WILL DECIDE, IF WE WILL BE YOUR ACCOUNT MANAGER AND PART OF THE JOB IS TO CONTINUALLY ANALYZE AND

[00:15:03]

REANALYZE AND ANALYZE AGAIN, EVERY SINGLE YEAR, WE MEET MANY TIMES PER YEAR END WE BRING THE NEW IDEAS TO THE TABLE. THERE IS NO CERTAIN PROGRAM BUT WE WANT TO CONTINUE TO ANALYZE EVERYTHING. AND DOES ANYONE HAVE ANY QUESTIONS?

OR I WILL KEEP ROLLING. >> THIS IS MAYOR TAMMY AND I DO HAVE A QUESTION.

SO I HEARD YOU SAY THIS BUT I WANTED TO RELATE IT TO THIS EXAMPLE.

YOU ARE LOOKING AT, THE PICKUP. AND THIS IS BENEFICIAL BECAUSE OF THE MARKETPLACE.

SO WHEN WE ARE GOING INTO THE VEHICLE, ARE YOU HIGHLIGHTING THIS AS AN OPTION BECAUSE IT COSTS US LESS MONEY BECAUSE YOU MAKE MORE MONEY WHEN YOU SELL IT HOW DOES THAT WORK.

>> THAT'S A GREAT QUESTION. WHEN WE SELL A VEHICLE THE PROCEEDS OF THE SALE GOES TO THE CITY. ENTERPRISE DOES NOT PARTICIPATE OR OWN ANY EQUITY IN THE VEHICLES. THE BEST WAY I CAN EXPLAIN THE STRUCTURE OF HOW MOST CITIES, I WOULD SAY 95% OF THE CITIES FUND THEIR VEHICLES THEY DO IT THROUGH AN OPEN ENDED EQUITY LEASE. IT IS JUST A FINANCE IT IS CALLED LEASE FOR CERTAIN REASONS BUT IT IS BASICALLY FINANCE PIXEL IF I BOUGHT THIS TRUCK FOR $26,000.

EVERY MONTH THE CITY MAKES A PRINCIPAL PAYMENT. AT THE END OF THE YEAR THERE'S A $21,000 REMAINING BALANCE ON THE VEHICLE DO, WELL THEN I CAN SELL THE VEHICLE FOR A CERTAIN AMOUNT LIKE 30,000 DOLLARS. AND THAT PAYS OFF THE REMAINING PRINCIPAL BALANCE AND THE EQUITY LEFT OVER GOES BACK TO THE CITY AND BACK TO THE CITY'S BUDGET TO HELP KEEP THIS PROGRAM ROLLING.

DOES THAT ANSWER YOUR QUESTION? >> IT ANSWERED PART OF IT AND IT IS BECAUSE I ASKED IT IN A STRANGE WAY. AND I UNDERSTAND THAT BETTER NOW.

NOW THAT I ASKED THE QUESTION DIFFERENTLY. SO, WHEN YOU ADVISE US, WHETHER TO BUY THIS TRUCK VERSUS ANOTHER TRUCK, ARE YOU FACTORING IN WHAT YOU BELIEVE THE BENEFIT OF RESALE IS WHEN YOU GIVE US THAT ADVICE COLLECTS CRACK PIXEL OUR JOB IS TO NOT ONLY LOOK AT ACQUISITION COST. SO YOU SAY A FORD COST X DOLLARS OR A CHEVY OR A RANT.

THEN FORD LOOKS DOWN THE LINE AND WE PROJECT WHICH VEHICLE WILL SELL FOR ACTS AND WE SAY THIS ONE HAS THE LOWEST COST OF OWNERSHIP THIS GIVEN YEAR. THIS YEAR, WE MAY TELL YOU TO BUY A CHEVY. NEXT YEAR WE MAY SAY SOMETHING DIFFERENT BASED OFF OF THE

DIFFERENT MARKET FACTORS THAT ARE OUT THERE. >> THAT IS WHAT I THOUGHT I

HEARD YOU SAY. THANK YOU. >> FISHER.

>> A GREAT QUESTION. >> LET ME CHIME IN. I THINK TAMMY BRINGS UP AN EXCELLENT POINT. PART OF OF OWNING -- PART OF US OWNING THE FLEET AND MANAGING IT THE WAY WE DO WE ARE LOCKED INTO CERTAIN KINDS OF EQUIPMENT BECAUSE THAT IS WHAT PEOPLE ARE TRYING TO DO. LIKE THE COMPUTERS AND THE OTHER EQUIPMENT WE HAVE TO REPAIR THE VEHICLES AND THEY HAVE TO RELY ON THAT. UNDER THIS PROGRAM, WITH THE MULTIPLE SHOPS AVAILABLE TO US, WE ARE NOT LOCKED INTO A SPECIFIC BRAND IF ONE WORKS OVER ANOTHER ONE. CORRECT. A FANTASTIC POINT.

THE BEST WAY TO SAY IT IS YOU HAVE A LOT OF OPTIONS. WHEN YOU GET INTO A NARROW PATHWAY IT CAN BE HARD TO CHANGE WHAT YOU DO OR PIVOT WITH THE MARKET AND THAT IS KEEPING THE FLEET NIMBLE. I WANT IT TO BE NIMBLE WHERE I CAN ADAPT TO WHAT IS GOING ON IN THE ECONOMY. TRUCKS ARE GOING THROUGH THE ROOF DUE TO COVID AND LIMIT SUPPLIES. IT IS IMPACTING THE RESALE MARKET IN A UNIQUE WAY RIGHT

[00:20:03]

NOW. AND WE ARE SAYING THAT WITH THE CITY GOVERNMENT.

THIS WILL BENEFIT EVERYONE AND IT IS ABOUT KEEPING THE FLEET. >> PART OF THIS, IS LOOKING AT SAFETY TECHNOLOGY. AS WE BRING IN SAFETY TECHNOLOGY, YOU WILL NOTICE A PROGRESSION HAS HAPPENED. WHEN YOU LOOK AT THIS, YOU CAN SEE THE ADVANCEMENTS.

THIS IS PART OF WHAT WE ARE LOOKING AT. SO AS THIS AGE IS OUT, THE

EXPOSURE FOR THE FLEET, IT GOES OVER AFTER A PERIOD OF TIME. >> THIS ALSO TRANSLATES INTO MAINTENANCE AND REPAIR. THERE'S ONLY ONE WAY FOR THE CITY TO ELIMINATE THE CAUSE.

THE ONLY WAY TO NOT DO IT IS TO CYCLE THROUGH THE VEHICLE. AND OUR JOB IS TO HELP DETERMINE THIS HELPS IN TWO DIFFERENT WAYS. THIS IS FOR NON- EMERGENCY RESPONSE VEHICLES. OR NON, ANY OTHER TYPE OF EMERGENCY MEETING.

THIS IS REALLY MEANT TO HELP THE CITY BUDGET AND FIX THE COSTS SO WHEN WE BRING IN A VEHICLE WE ARE TELLING YOU, WE ARE TELL ME YOU WILL SPEND ON MAINTENANCE AND REPAIR.

SO, IT IS AN EXPENSE THAT THE CITY PUTS TOGETHER A BUDGET AND WE ARE ABLE, WE ARE ABLE TO GUARANTEE WHAT THE CITY WILL SPEND. NO MORE OR NO LESS PYRRHIC AND, THE WAY WE CAN DO THAT, WE MAY HAVE A QUARTER MILLION CHEVROLET TRUCKS THAT WE'D MANAGE TODAY.

WE KNOW ON AVERAGE, OVER A PERIOD OF TIME WHAT IT WILL COST TO MAINTAIN THE VEHICLE.

WE LOSE TRACK USE THE LAW OF AVERAGE. AND THEN ON THE OTHER SIDE WITH THE MAINTENANCE MANAGER PROGRAM. ALL OF THE VEHICLES NOT PLACE IN THE FIRST YEAR THEY GO UNDER THE MAINTENANCE MANAGEMENT PROGRAM. IT GOES INTO A SHOP AND THE SHOP BUILDS FOR THE COST AND FOR THE VEHICLE IT GOES BACK THROUGH ON A DOLLAR FOR DOLLAR BASIS. OUR TECHNICIANS ARE CERTIFIED TECHNICIANS. THEY MAKE SURE THE REPAIRS ALL LINE UP, BEFORE THEY PAY A VENDOR FOR THE REPAIRS. AND WE COLLECT THE DATA AND PUT IT IN OUR SYSTEM, ANYONE CAN CLICK ON A VEHICLE AND THEY KNOW EXACTLY WHAT WAS SPENT ON THAT VEHICLE DOWN TO THE PENNY.

SO IT'S A WAY FOR THE CITY TO REMOVE SOME OF THE POINTS THAT WILL HELP TO MAKE THEIR LIFE

EASIER FROM THAT STANDPOINT AS WELL. >> PART OF THAT IS GIVING OPTIONS AS BRIAN INDICATED PYRRHIC WE HAVE ROUGHLY 125 LOCATIONS.

10-11 AND ROWLETTE PROPER TODAY THAT WE HAVE PARTNERSHIP WITH. ACROSS THE METROPLEX WE HAVE LOOKED ABOUT 1100, THAT WE ARE UNDER CONTRACT WITH RIGHT NOW. THE REASON WE HAVE SO MANY, IS BECAUSE WE HAVE A LARGE RENTAL FLEET THAT OPERATES IN THE AREA AND THEY ALL USE THIS

[00:25:09]

INFRASTRUCTURE TO MAINTAIN THEIR FLEET OF VEHICLES AS WELL. EVEN THOUGH WE HAVE MANY OF THEM IN THE AREA. WE WANT TO WE WILL MOVE A PORTION OF THE FLEET OUTSIDE OF THE CITY SHOP SO THEY CAN REFOCUS SOME AREAS THAT HAVE BEEN ESSENTIALLY UNDERSERVED DUE TO STAFFING ISSUES AND INCREASED DEMAND ON THE CITY. DOES ANYBODY HAVE ANY QUESTIONS THAT RELATE TO THAT? DO YOU MIND IF I MOVE FORWARD? I MENTIONED ON THE WEBSITE, THIS IS AN AREA WHERE THE CITY CAN DIVE INTO ITS OWN ANALYTICS, MAYBE IN A MORE'S THE SINK FACTION -- FASHION. WE WANT TO BRING THIS ALL TOGETHER IN ONE PLACE.

SO YOU CAN LOG INTO THE WEBSITE AND KNOW EVERYTHING YOU NEED TO KNOW.

WE DID HAVE ALERTS IN THE CITY. AND WHICH RECALLS ARE ROLLING OUT ON THE WIKI -- WEEKLY BASIS.

SO IF YOU LOOK AT THIS FROM A REPAIR STANDPOINT IT WILL KEEP THE COST LOW.

YOU WILL LEARN A LOT IN THE FIRST YEAR, ESPECIALLY WHAT IS TRULY NEEDED FROM AN OPERATIONAL STANDPOINT TO KEEP THE CITY GOING. WE ARE TALKING ABOUT VEHICLES THAT ELIMINATE THE DOWNTIME THAT THEY EXPERIENCE WHEN SOME VEHICLES ARE RAN OUT LONGER THAN THEY WOULD UNDER A PARTNERSHIP WITH US. SO THIS LETS US KNOW EVERYTHING THAT'S GOING ON WITH THE VEHICLES. SO DRIVERS CAN THIS IS A FUEL LOCATION AND MAINTENANCE LOCATION THIS WILL MAKE IT MORE EFFICIENT IN THE AREAS AS IT RELATES TO THE FLEET OF VEHICLES. ARE THERE ANY INITIAL QUESTIONS.

>> HAVE A QUESTION. IT'S PRETTY SIMPLE. THE LIFE OF THE VEHICLE.

I GUESS YOU ARE GIVING IT IN YEARS. WE KEEP IT FOR TWO YEARS.

DOES MILEAGE COME INTO PLAY THEIR? LET'S SAY WE HAVE ONE, THE MILEAGE IS GETTING HIGH? WOULD YOU CHANGE THAT EARLY I THINK YOU SAID CITIES GENERALLY DON'T PUT THAT MANY MILES ON THE VEHICLE. I'M JUST WONDERING IF THE MILES

ARE CORRECT. >> IN MOST SCENARIOS ON THE COMMERCIAL SIDE, OUTSIDE OF THIS WE ALSO DO BUSINESS WITH A LOT OF COMMERCIAL ENTITIES AS WELL. WHERE MILEAGE IS A CRUCIAL PIECE PYRRHIC AND THEY DRIVE A LOT MORE MILEAGE WHERE WE ARE LOOKING AT TWO THINGS LIKE HIGH-END MILEAGE. MOST CITY VEHICLES, THEY HIT THIS LONG BEFORE THE MILEAGE AS YOU INDICATED. PART OF WHAT WE ARE DOING IS BUYING VEHICLES FOR A SPECIFIC NEED. SOME VEHICLES WILL BUY AND IT GETS PASSED DOWN WE ARE TALKING ABOUT VEHICLES NOW FOR A SPECIFIC NEIL -- NEED. SO THEY WILL BE CYCLED OUT

[00:30:04]

SOONER. THE GOOD RULE OF THUMB IS, YOU WANT TO TURN THE VEHICLE EVERY FIVE YEARS OR 82100000 MILES. THOSE ARE TYPICALLY 100,000 MILES OR WHATEVER COMES FIRST. THAT IS WITHOUT TAKING INTO CONSIDERATION RESALE.

RESALE USUALLY BRINGS THIS DOWN A LITTLE BIT MORE. SO, YOU ARE RIGHT ON THE MONEY, BUT NOT AS MUCH. NOW THESE VEHICLES, PLAY MORE OF A ROLE THAN THE MILEAGE.

THE SPEEDOMETER IS NOT AN INDICATOR OF WHAT THEY ARE DOING PYRRHIC.

>> THANK YOU. I HAVE A QUESTION ABOUT MAINTAINING THE VEHICLE, SO THERE ARE CERTAIN VEHICLES THAT HAVE SYSTEMIC PROBLEMS AND THEY MANIFEST THEMSELVES, THEY MAY NOT BE ON THE RECALL LIST BUT ALL OF THE REPAIR SHOP SNOW THAT THIS VEHICLE HAS TRANSMISSION EEK ISSUES. DO YOU GUYS KEEP UP WITH THAT, DO YOU GIVE US AN ALERT FOR

THOSE TYPE OF THINGS? >> PART OF MY COLLEAGUES JOB, WILL, IS, IS TO BRING THE NUANCES TO THE TABLE TO SAY THIS IS A TREND WE ARE NOTICING. AND WE ARE NOTICING THIS MARKET RATE. AT ANY GIVEN YEAR, FORD HAD ISSUES WITH THEIR VEHICLES OR RAM DID WHOEVER, AND THEY MAY SAY THAT YEAR WAS A LIMITED YEAR.

I DON'T LIKE TO USE THAT TERM BUT THE VEHICLE AT CONSTANT PROBLEMS WE ARE OF WHAT WE ARE DOING, WITH THE PROGRAM, IS PROTECTING THE CITY FROM THOSE SORT OF THINGS THAT HAPPENED TO KEEP IT STABILIZED. SO, THERE IS A LOT OF NUANCE TO MANAGING THE PEACE AND THAT IS

WITH THE CITY IS HIRING US TO DO. >> IS GOOD TO KNOW YOU GUYS KEEP

UP WITH THAT. >> IS DEFINITELY NOT SOMETHING YOU FIND IN A REPORT BUT WE

THINK ABOUT IT HEAVILY. >> ALL RIGHT. SO ANY OTHER QUESTIONS BEFORE I

JUMP INTO THE NUMBERS? >> YES, SORRY THIS IS MATT AND YOU MAY GET INTO THIS AND I APOLOGIZE IF IT'S EARLY BUT I LIKE PRIORITIZING FLEET MANAGEMENT.

DO YOU ESTIMATE THE LEASE PRICE IS WHEN YOU ARE LOOKING AT THIS LIKE IF WE WANTED TO DO MORE ENERGY EFFICIENT VEHICLES OR ELECTRIC VEHICLES OR THINGS LIKE THAT FOR SMALLER VEHICLES.

ARE THERE PREMIUMS PUT ON THAT WHEN YOU ARE LOOKING AND ADVISING ON WHICH VEHICLES TO GET. ONE 100%. WHEN YOU LOOK AT THE FUEL MARKET THERE'S A LOT OF FACTORS. IT'S HARD TO GET THIS BECAUSE THE MILEAGE IS SO LOW, BUT NOT SIGNIFICANT ENOUGH TO OFFSET THE ADDITIONAL COSTS. I THINK IT IS MORE OF AN ENVIRONMENTAL PLATFORM THAN A COST PER PLATFORM AND TIME SPIRIT BUT WE DO HAVE NATURAL GAS VEHICLES THAT RUN WHERE IT MAKES SENSE. YOU CAN HANDLE THE OPERATIONAL DEMANDS PYRRHIC YOU HAVE TO HAVE A PLAN AROUND THE OPERATIONAL ASPECT.

[00:35:03]

THIS IS THE COST TO OPERATE THE VEHICLE AND TAKING ALL FACTORS INTO CONSIDERATION SO YOU CAN MAKE A DECISION. IT IS WORTH IT, TO RUN THE ENGINE AND WE WANT TO DO THAT.

AND IT DOESN'T ALWAYS PENCIL OUT. SOMETIMES YOU LOOK AT CERTAIN VEHICLES AND YOU LOOK AT A HYBRID AND THAT IS A REGULAR COMPARISON WE DO ON A REGULAR BASIS. THE OTHER SIDE OF IT HAS MORE PYRRHIC IT HAS A LITTLE NUANCE TO IT. YOU NEED TO LOOK AT THE SAVING SPIRIT AS LONG AS YOU ARE NOT LOSING. THE PERCENTAGE OF THE FLEET AND WE USE THIS AS PART OF OUR BENCHMARK. MY OTHER QUESTIONS ABOUT THE NUMBERS AND I THINK YOU WILL GET

INTO THAT SO I WILL HOLD OFF. >> THANK YOU, FOR SURE. >> ANYTHING ELSE?

>> ALL RIGHT. WE'RE RUNNING A LITTLE SHORT ON TIME SO LET'S TALK ABOUT THIS.

>> SO IN THIS ANALYSIS WE LOOK AT 124 OF THE CITY'S. IT IS PRETTY MUCH, THE CLASS FIVE WHICH IS THE 5500 AND BELOW VEHICLES THAT ARE THE FIRST OF THE PROGRAM.

OF THE 124 VEHICLES WE HAD WE KNOW THE AVERAGE AGE OF SIX YEARS.

THE AVERAGE COST OF MAINTENANCE ONE OR $60 PER MONTH. FUEL HOVERING AT 15 MILES PER HOUR GALLON. 50 MILES PER HOUR GALLON. THE CITY AVERAGE IS JUST OVER 9500 MILES DRIVEN ON AVERAGE EVERY YEAR. AND SO WHEN WE ANALYZE THIS, THERE'S THREE VEHICLES THAT DON'T NEED TO BE REPLACED, THERE ARE NEEDS THAT HAVE CHANGED.

AS YOU SEE THE VEHICLES TEN YEARS AGO IT MADE SENSE BUT TEN YEARS LATER MAYBE IT DOESN'T.

WE HAVE 121 VEHICLES THAT WE WANT TO PUT ON THE PROGRAM THAT SHOULD BE CYCLED THROUGH PYRRHIC IT SHOULD INCREASE THE FUEL ECONOMY PYRRHIC AND REDUCE THE MAINTENANCE AND REPAIRS.

SO WE ARE HAVING A PRETTY DRASTIC CUT. THE YELLOW LINE THAT YOU SEE THERE, IS THE CURRENT BASELINE AVERAGE PYRRHIC SO WHEN YOU LOOK AT THE PURCHASE SIZE, YOU CAN SEE ROUGHLY 15 VEHICLES EVERY YEAR, SOME YEARS MORE SOME LESS, BUT THE AVERAGE IS $745,000 PER YEAR. SOME YEARS IT IS MORE. THIS YEAR I THINK IT WAS 1.1 AND SOME YEARS LESS. THE AVERAGE ONGOING LOOKING FORWARD IS $745,000.

SO THE CURRENT FEES ON MAINTENANCE AND FUEL MAKES THE BUDGET $1.1 MILLION EVERY YEAR.

SO THE FIRST YEAR WE IDENTIFIED THE VEHICLES THAT WE RECOMMENDED FOR REPLACEMENT.

YOU CAN SEE THE PURCHASE HAS GONE AWAY AND EVERYTHING IS MOVING TOWARDS A LEASED TYPE MODEL. THIS IS DIFFERENT FROM THE TRADITIONAL PYRRHIC THESE ARE JUST FINANCES. THE CITY OWNS ALL OF THE EQUITY IN THE VEHICLE.

THE EQUITY GOES BACK TO THE CITY. ENTERPRISE DOES NOT OWN THE EQUITY IN THAT VEHICLE. SO THAT'S WHY YOU SEE THE LEASE EXPENSE.

IT WILL TAKE US 4-5 YEARS TO CYCLED THROUGH ALL OF THOSE VEHICLES.

TO GET THIS PROGRAM FULL-FLEDGED PYRRHIC YOU HAVE SOME VEHICLES THAT WERE BROUGHT LAST YEAR, AND YOU DON'T NEED TO REPLACE IT RIGHT AWAY. THEN YOU HAVE THIS ONE IN THIS

[00:40:06]

COLUMN. AS WE REPLACE THE VEHICLES, WE HAVE TO EQUIP AN OUTFIT THE VEHICLES. THAT IS WHERE THE EQUIPMENT COST COMES IN.

THERE'S ANOTHER PORTION THAT THE CITY PAYS UPFRONT. BUT YOU CAN SEE THERE, WE SEE A REDUCTION AND THE FIELD IS THERE. THIS IS 63% REDUCTION IN THE COST OF MAINTENANCE AND REPAIR. A PRETTY DRAMATIC CUT TO THE CURRENT EXPENSE PYRRHIC THAT IS WHERE YOU SEE THE COST DROP. THIS FLEET AND EVERYTHING GOING FORWARD WE HAVE INBOUND REVENUE COMING IN EQUITY COMING IN. IT REALLY KEEPS THIS PROGRAM ALIVE AND ALLOWS US TO PUT IT INTO A SUSTAINABLE TYPE MODEL. THAT IS HOW WE GET THROUGH THE SIMPLE MATH.

PLUS THE COST AND THAT IS HOW WE CALCULATE THE MONEY AND THE SAVINGS.

WE BRING THIS TOGETHER AND MANAGING THE TOTAL COST OF OWNERSHIP VERSUS THE INDIVIDUAL BUCKETS YOU HAVE TODAY PYRRHIC SO, WHAT KIND OF QUESTIONS DO WE HAVE AROUND THESE NUMBERS

BECAUSE WE ARE SHORT ON TIME? >> THIS IS TAMMY AGAIN. WHY WOULD WE GET A 9% FUEL

DECREASE. >> YEAR MOVING THE AVERAGE AGE, WHEN YOU THINK ABOUT A TRUCK YOU BOUGHT 5-10 YEARS AGO. THERE HAS BEEN A DRAMATIC IMPROVEMENT.

MY SILVERADO WHICH IS THE COMPANY TRUCK, I THINK IT GETS 22 MILES PER HOUR GALLON.

THAT WAS UNHEARD OF WHEN I HAD MY F1 50 THAT I OWN TEN YEARS AGO.

I WAS LUCKY TO GET 14-15. SO AS THE FUEL ECONOMY AND VEHICLES IMPROVE YOU WILL NATURALLY HAVE A REDUCTION IN YOUR EXPENSE. NOT A LOT, I'M THINKING 9% SAVINGS EVERY YEAR. BUT 9% SAVINGS IS 1 MILE PER GALLON FUEL ECONOMY.

I HOPE THAT ANSWERS YOUR QUESTION. >> MY ONLY QUESTION I SEE ON THIS IS, IT HAS GONE UP AND IT IS HARD TO READ THE CAR MARKET AND WHAT IT WILL LOOK LIKE.

THE THING THAT MAKES THIS WORK IS THE RESALE VALUE. THIS GIVES ME A LITTLE PAUSE BECAUSE OF THE MARKET CHANGES. MOST OF THE VEHICLES WILL BE PICKUP TRUCKS AND MIDSIZE SUVS.

AND IN TEXAS RIGHT NOW, THE TRUCKS SAILED HIGH AND RETAIN THEIR VALUE PYRRHIC IF THAT EVER SWITCHES AND GOES TO MIDSIZE OR LOW WORK OR ELECTRIC VEHICLES, I COULD SEE THAT NUMBER SKEW A LITTLE BIT. SO HOW OFTEN, I KNOW YOU GUYS ARE DOING THIS ANNUALLY AND IS

THAT REVIEWED ON AN ANNUAL BASIS? >> 110%.

IT IS REALLY WHAT WE DO. THERE'S ONE QUESTION IS HOW THEY MAKE THEIR MONEY.

OUR MANAGEMENT TEAM GOALS WITHIN THE COST. AND WE CONTINUED TO REANALYZE WHAT'S GOING ON AND THE RESALE MARKET. WE HAVE BEEN DOING THIS FOR OVER 60 YEARS AT THIS POINT. WE ARE THE LARGEST BUYER AND SELLER OF VEHICLES IN THE WORLD TODAY. WE GREW TO WHAT WE ARE RIGHT NOW.

IT IS VITAL TO THE RENTAL CAR BUSINESS PYRRHIC I CAN'T OVERSTATE HOW IMPORTANT IT IS KNOWING THE MARKETING WHERE IT IS GOING, IT'S LIKE OIL FUTURES. LOOKING FORWARD TO WHAT WILL HAPPEN THIS YEAR END NEXT YEAR. AS NEW TECHNOLOGY DOES DEVELOP, IT BRINGS NEW IDEAS.

MAYBE THEY WILL MAKE AN ELECTRIC TRUCK THAT COULD PERFORM GOOD WORK AND WE WILL TALK ABOUT THAT AND HOW DOES THAT VEHICLE REACTOR INNER REACT WITHIN THE MARKET GOING FORWARD.

>> OUR NEEDS OF THE CITY WON'T CHANGE WITH WHAT THE MARKET DRIVES PYRRHIC WE WILL ALWAYS

[00:45:01]

NEED PICKUP TRUCKS AND THOSE ARE THE THINGS WE NEED TO GET WORK DONE.

BUT THE EQUITY PORTION MAKE IT SMALLER, AND I KNOW THERE'S A LOT OF UPFRONT SAVINGS BUT THIS

GIVES ME PAUSE PYRRHIC. >> WITH SOME OF THE UPFRONT CAPITAL MONEY WE DO WANT TO SET ASIDE A CONTINGENCY TO MANAGE THOSE YEARS. PARTICULARLY THE FIRST COUPLE OF YEARS WHEN WE ARE TRYING TO SEE IF THE PROGRAM WORKS AND HAVE FLEXIBILITY IN THE FUTURE WITH SOME SORT OF A RESERVE OR CONTINGENCY, BUT I BECAUSE I THINK YOU'RE RIGHT, THERE WILL BE YEARS WHERE THE MARKET MAY NOT BE GOOD BUT THEN IT MAY COME BACK.

SO WE HAVE A PARTIAL SELF INSURANCE PLAN. WE DO THAT FOR A REASON.

WE KNOW WE WILL HAVE A BAD YEAR, THEN WE COULD HAVE A SERIES OF GOOD YEARS.

IT'S REALLY NO DIFFERENT THAN THIS. THE MARKET WILL CHANGE AND IT WILL CHANGE BACK. WE JUST HAVE TO BE PREPARED TO MANAGE THROUGH THAT.

THE OTHER ADVANTAGE THAT THIS PROGRAM BRINGS INTO US IS THE EXERCISE THAT WE DO EVERY SPRING PYRRHIC BOTH WITH THE EQUIPMENT THAT'S NOT INCLUDED IN THE PROGRAM AS WELL AS THIS PROGRAM.

I THINK THAT'S WHERE WE WILL CHALLENGE THE EMPLOYEES PYRRHIC WHAT DO YOU NEED.

WE DO THAT EXERCISE AND WE DID IT SEVEN YEARS AGO PYRRHIC AND IT WAS USEFUL.

THAT BECAME THE METHODOLOGIES THAT WE USE AN OVERTIME THIS WILL FORCE US TO DO IT.

>> THIS IS BASED ON THE FLEET BUDGET. AND I KNOW, IN THE WORK PACKAGE YOU SAID IS ONE POINT 35 MILLION PYRRHIC I REALLY WANT TO UNDERSTAND IF THIS IS A GOOD

NUMBER BECAUSE THIS IS WHERE IT'S AT. >> I TRY TO COME BACK AT IT A COUPLE OF DIFFERENT WAYS TO MAKE SURE. HE HAS A LOT OF EFFICIENCY BUILT INTO THIS PYRRHIC WHAT WE HAVE TO UNDERSTAND IS THAT, WE HAVE 400 PIECES OF EQUIPMENT WE ARE TRYING TO MANAGE AND THIS WILL COVER THAT. WE WILL STILL HAVE 280 PIECES OF EQUIPMENT THAT'S NOT INCLUDED. THIS IS ABOVE THE 5500 MARK. WHAT WE DID, I WENT BACK AND LOOKED AT THE ACTUAL BUDGET FOR 2021. THE OTHER THING YOU HAVE TO REMEMBER AND HE SAID THIS, HE WAS USING THIS OVER TIME. BUT JUST FOR THE BUDGET, THIS INCLUDES THE $46,000 TO REPLACE EQUIPMENT AND FUEL AND THIS IS ON PAGE 14 OF THE PACKET.

AND THE OPERATING BUDGET. THE FUEL IS FOR ALL 400 PIECES OF EQUIPMENT.

NOT JUST 121. SO WE ARE BASICALLY USING THESE NUMBERS AND WHAT WE NEED FOR THE BUDGET AND SO YOU CAN SEE THE BUDGET AND WHAT WE WOULD NEED TO SPEND FOR THE REST OF THE EQUIPMENT PYRRHIC THAT IS WHERE YOU SEE SOME OF THE SAVINGS. BUT WE STILL HAVE TO REPLACE EQUIPMENT OUT OF THE PIECES NOT INCLUDED IN THE PROGRAM. THIS IS ME TALKING NOW.

MY ASSESSMENT OF THIS PROGRAM, WAS THAT WE WOULD SAVE $280,000 IN THE CURRENT YEAR, 312 NEXT YEAR, AND THEN WE WILL START TO SEE SOME OF THE SAVINGS FIGHT NOW.

SO ESSENTIALLY AS MATT SAID, IT CAPTURES MOST OF THE SAVINGS BECAUSE IT GETS RID OF THE OLDEST PYRRHIC THEN YOU CAN SEE AND YOU CAN TELL BY THE EQUITY NUMBER, YOU CAN SEE THAT THIS IS

[00:50:02]

A LOT TIGHTER. WHAT WE WANT TO SAY IS THERE WAS MONEY AND WE WANTED TO SET ASIDE SOME OF THIS SO WE CAN MOVE THE MONEY BACK INTO THE SYSTEM TO HELP US MANAGE THIS LITTLE CASH FLOW UNTIL WE GET UP TO $1 MILLION PER YEAR WHICH WOULD BE YEAR THREE OR FOUR.

THEN WE HAVE TO HAVE MONEY EVERY YEAR TO REPLACE THE OTHER EQUIPMENT.

MY ESTIMATE WE WILL SAVE $200,000 PER YEAR END THEN WE WILL MOVE INTO A MORE STABLE ENVIRONMENT BY THE THIRD YEAR. THE ONE THING THAT NICK TOUCHED ON, EVERYTHING THAT WE BUDGETED TO BUY, IN THIS YEAR, I ALWAYS USE A CONSERVATIVE NUMBER BUT CLOSER TO $1.3 MILLION THAT THEY WILL I WOULD LIKE TO SEE US PUT THAT MONEY BACK INTO THE SYSTEM TO GET RID OF THE OLDEST EQUIPMENT THAT'S NOT INCLUDED PYRRHIC AND THE MOST OBSOLETE STUFF THAT IS SO FAR OUT OF

WHACK THAT WE SPENDING MONEY ON. >> HANG ON JUST A SECOND PERIOD NICK, ARE YOU DONE WITH YOUR PRESENTATION. CAN YOU PULL THAT DOWN SO WE CAN PULL EVERYONE PYRRHIC WE

APPRECIATE IT PYRRHIC I WILL WATCH FOR HANDS NOW. >> SO, IS THAT ON THE EQUITY PIECE A GUARANTEE, IF WE SIGN THIS WILL THERE BE GUARANTEE THAT'S RIGHT WILL THERE BE A GUARANTEE WE GET IN. CAN YOU EXPLAIN HOW THE PIECE WORKS QUICK STAND SO, THERE'S NO GUARANTEE PYRRHIC THE CITY OWNS THE DOLLAR FOR DOLLAR FOR WHATEVER WE SELL IT FOR.

ENTERPRISE DOESN'T GET ANY OF THAT. WHAT THAT MEANS, MY TEAM, WE PUT A NUMBER ON YOUR FLEET AND WE TELL YOU WHAT WE THINK IT IS WORTH THEN WE SELL IT AND WHATEVER IT SELLS THE CITY OWNS THE EQUITY. WE DO THIS ENOUGH ON A LARGE SCALE, AND WE HAVE CLIENTS WHO HAVE BEEN WITH US FOR A LONG TIME AND THEY HAVE SEEN THIS PYRRHIC AND WE OUTPERFORMED THE CITY IN THE FIRST YEAR PYRRHIC AND THAT IS VERY COMMON TO WHAT WE ARE SEEING WHEN WE DO THIS. WE ARE ALSO ASSESSING VEHICLES FINANCING.

WE ARE PUTTING A NUMBER OUT THERE. WE DON'T WANT A ONE-YEAR CLIENT.

WE WANT CLIENTS WHO WILL BE WITH US FOR DECADES TO COME. IT DOESN'T DO US ANY GOOD TO HAVE SOMEONE COME IN AND GO AWAY REALLY QUICKLY. PART OF THE JOB IS TO MAKE SURE WE ARE HITTING THE METRICS. AND IF ANYTHING'S MISSING, WE WILL JUST SEE IT.

BUT THAT'S RARE. WE MAY MISS ON ONE VEHICLE OR TWO BECAUSE SOMETHING MAY HAVE BEEN DAMAGED. BUT THEN WE WILL OUTPERFORM IN THE OTHER AREAS TO OFFSET THAT.

>> THE INITIAL EQUIPMENT THAT NICK HAS ADDICTED THAT THEY WOULD SELL ON OUR BEHALF, HE'S USING A GLOBAL ESTIMATE RIGHT NOW BECAUSE OF THE AGE OF THE VEHICLES LIKE $5,000 PER VEHICLE. AS YOU GET OUT TO THE OUT YEARS NOW YOU'RE SELLING A VEHICLE THAT'S TWO AND HALF YEARS YEARS OR THREE YEARS AND THE RESALE VALUE WILL GO UP AND THIS IS WHEN THE EXPERTISE COMES IN OF KNOWING YOUR MARKET AND THE BEST TIME TO SELL PYRRHIC.

>> IT MAKE SENSE ONCE WE HAVE THE FLEET ESTABLISH AND YOU ARE SELLING PYRRHIC FIRST NEW YEAR'S

WANT TO BE MORE CONSERVATIVE. >> NICK AND I HAVE HAD A PRIVATE CONVERSATION ABOUT THAT.

HE FEELS THE NUMBER WILL BE HIGHER BUT WE WILL USE A CONSERVATIVE NUMBER.

[00:55:14]

SO IF WE HAVE ALREADY BOUGHT IT IN THE PAST 12 MONTHS AND AS TONIGHT YOU SEE WE HAVE SEVEN POLICE CARS, THEY WILL RECAPITALIZE THAT AT THE PURCHASE PRICE AND FINALIZE THAT. SO THOSE WILL BE DOLLAR FOR DOLLAR PYRRHIC.

>> PART OF THE ANSWER AND THERE, I WANT TO EXPAND ON, THAT IS HELP US UNDERSTAND WHAT A NEW EXTRA -- NEW EXIT STRATEGY IS AND WHAT HAPPENS IF THIS DOESN'T WORK PYRRHIC.

>> MAYOR, I THINK IT IS LIKE ANYTHING ELSE IN THE WORLD. THIS IS A PLAN AND A PROGRAM PYRRHIC PART OF MY CONSERVATIVE NATURE IS TO MAKE SURE WE HAVE A CONTINGENCY IN PLACE IN CASE THIS IS NOT WORKING WHICH IS A REASON WHY I WANT TO TAKE SOME OF THE MONEY THAT WILL BE CAPITALIZED AND SET ASIDE FOR THIS PYRRHIC BUT EXIT STRATEGY. WE GET INTO THIS, AND IT'S NOT WOKING, NOT WORKING THE WAY WE WANT. THE CITY AT THAT POINT, WOULD HAVE ABOUT 120 VEHICLES THAT ARE IN THIS LEASE PROGRAM. BECAUSE OF THE SHORT-TERM NATURE OF THE LEASE I'M NOT WORRIED. WE WOULD HAVE TO PAY THAT OUT BUT GIVEN THE AVERAGE OF THIS, I WOULD SAY WE HAVE TO BE PREPARED TO PURCHASE OUR OWN EQUIPMENT AGAIN AND THAT IS WHEN WE WILL GO INTO THE CAPITAL MARKET TO SMOOTH THE CURVE BACK OUT TO WHERE WE ARE RUNNING THE PROGRAM OURSELVES. THAT WOULD BE THE EXIT STRATEGY. ONE THING YOU MADE MENTION TO THE MAYOR IS HOW THE INITIAL CONTRACT WORKS IN TERMS OF THE TIMING PYRRHIC.

>> SO ALL CONTRACTS ARE OPEN. THERE'S NO TERM. YOU CAN GET OUT AT ANY TIME.

WE DON'T WANT TO LOCK YOU IN. THE ONLY THING THAT HAS A TERM IS THE INDIVIDUAL FINANCE.

EACH VEHICLE HAS ITS OWN SCHEDULE. LET'S SAY TO EVERY THREE YEARS DOWN THE LINE, THIS IS NOT WORKING OUT. WHILE EACH VEHICLE HAS AN MRI CITATION. SO WE STOPPED THE MAINTENANCE PROGRAMS AND YOU LET THE FINANCES RUN THEIR COURSE PYRRHIC THEN THE CITY WOULD GO ABOUT THEIR WAY.

AND YOU CAN BORROW MONEY TO PAY OFF THE PRINCIPAL BALANCE AND THE VEHICLES, THE TITLES WOULD BE TRANSFERRED TO THE CITY. YOU CAN TURN THEM IN AND THE PROCEEDS WILL GO BACK TO THE CITY AND WE WILL USE THE PROCEEDS TO BUY NEW VEHICLES. THERE'S A LOT OF WAYS TO GO ABOUT THAT. WE HAVE A 99.7% RETENTION RATE WITH OUR GOVERNMENT CLIENTS.

I'VE NEVER SEEN IT HAPPEN DURING MY TIME BUT THAT JUST SHOWS YOUR OPTIONS.

>> WHAT IS THE AVERAGE LEASE. AND I KNOW IT IS FINANCE. WHAT IS THE AVERAGE FINANCE.

>> SO, THE AMORITES -- BE AMORITES PATIENT. IT WILL HAVE A TERM PYRRHIC SO WE HAVE A TRUCK IT IS A 12 MONTH TERM. IT WILL NOT AMORTIZE OVER THOSE 12 MONTHS. SO YOU'RE JUST PAYING FOR A PORTION OF THE VEHICLE PYRRHIC BUT IF IT RUNS ITS COURSE BASICALLY IT IS FIVE YEARS PYRRHIC.

>> THAT IS LONG-TERM. MY CLARIFICATION IS THAT WHEN YOU SELL THE VEHICLE, YOU WILL PAY OFF THE BALANCE AND THE EQUITY WOULD ROLL BACK INTO THE SYSTEM BUT IT IS A FIVE YEAR

AMORTIZATION OF A PRINCIPAL PAYMENT. >> SO IF I UNDERSTOOD CORRECTLY, NICK YOU SAID EARLIER THE POLICE VEHICLES WOULD INCLUDE LIGHTING AND EQUIPMENT.

WOULD THIS BE THE BASE FOR THE OTHER CITY VEHICLES RELEASE? >> YES, SIR.

IT WOULD INCLUDE WHATEVER THE CITY NEEDS. WERE NOT DICTATING WHAT GOES ON

[01:00:04]

THE VEHICLE IT IS WHAT THE CITY TELLS US AND HOW WE OUTFIT IT. >> SO I KNOW, CURRENTLY WHEN WE PURCHASE EMERGENCY VEHICLES, WE ALSO HAVE TO INCLUDE IN THE PURCHASE PRICE, THE LIGHTING AND STUFF LIKE THAT. SO THIS IS ALL ROLLED INTO THE DEAL.

WE DON'T HAVE TO PURCHASE THESE THINGS AFTER WE HAVE THE VEHICLE DELIVERED TO US.

>> THAT IS WHY IN THE ANALYSIS, THERE IS A CALL FOR UPFRONT EQUIPMENT.

THERE'S A PORTION THAT WE CAPITALIZE AND APPORTIONED THAT WE BUILD.

THAT IS REPRESENTED IN THAT COLUMN RIGHT THERE. >> THANK YOU.

>> I STILL HAVE SEVERAL QUESTIONS. I DON'T SEE ANYONE ELSE WITH THEIR HAND APPEARED IN THE PACKAGE IT TALKS ABOUT GPS AND DIFFERENT OPTIONS.

WHY DO WE NEED GPS AND WHY ARE YOU RECOMMENDING THIS OPTION? >> I DON'T BELIEVE WE ACTUALLY

INCLUDE IT BUT THERE ARE OPTIONS FOR IT. >> SO, WE HAVE NOT MADE A DECISION OR A FORMAL RECOMMENDATION ON GPS. THAT IS AN OPTION THAT THEY

HAVE. >> I'M NOT SURE WHY WE WOULD NEED THAT.

>> I THINK THAT IS WHY IT IS INCLUDED. THERE ARE BENEFITS WHEN YOU CAN'T TELL MILEAGE AND IT CAN TELL THE LOCATION IF WE NEEDED TO DO THAT.

I DON'T KNOW THAT EVERY VEHICLE NEEDS IT. WE HAVE LOOKED AT IT.

WE HAVE PEOPLE THAT WORK SEVEN DAYS PER WEEK. SO THAT WAS ONE OF THE THINGS.

WE TALKED TO NICK ABOUT IT AS AN OPTION. WE WANTED TO LOOK AT EVERY VEHICLE AND SEE WHICH VEHICLE GPS WOULD BE RIGHT. IT WOULD BE RIGHT FOR ALL BUT

SOME IT WOULD MAKE SENSE TO ATTACH IT. >> JUST SO YOU CAN'T LOOK AT IT, THIS IS CONFUSING TO ME. THE TITLE STATES WITH ENTERPRISE UNTIL THE FIVE YEAR AMORTIZATION

AND THEN REVERTS BACK? >> IF THE CITY WANTED. THE TITLE, WE HOLD THE TITLE FOR THE DURATION. TYPICALLY THERE'S NO REASON TO PASS THE TITLE TO THE CITY.

WE ARE SELLING THE VEHICLE SO OFTEN THAT HAVING TO CHASE THE TITLES WOULD BE CUMBERSOME TO DO THAT. IT ALLOWS US TO GET NOTIFICATIONS WHEN IT COMES TO ENTERPRISE DIRECTLY. IT MAKES OUR LIVES EASIER. IT'S A CITY FILLED TITLE.

>> WE GIVE VEHICLES TO LYFT. THERE ARE SITUATIONS WHERE WE GIVE SOME OF THE OLDER VEHICLES TO ORGANIZATIONS. HOW DOES THIS IMPACT THAT. THE CITY MAY HAVE PAID FOR THAT.

I DON'T THINK WE GIVE, I THINK WE RETAIN TITLE, BUT THOSE WILL BE POLICY DECISIONS MADE FROM TIME TO TIME. IF THERE IS A PIECE OF EQUIPMENT THAT QUALIFIES FOR THE ENTERPRISE PROGRAM IT WOULD BE OUR SCHEDULE. I SAW THE LIST.

BUT THIS IS TAKEN CARE OF IN THE LIST. >> WOULD THERE BE AN ISSUE IF WE

INSISTED ON A TITLE IN OUR NAME? >> YES THERE WOULD BE. >> HOW BIG OF AN ISSUE?

[01:05:04]

>> A BIG ISSUE. WE HAVE TO HOLD TITLE TO IT, FOR OPERATIONAL REASON.

AND FOR FUNDING REASONS ON HOW WE FINANCE VEHICLES THROUGH THE MARKET THAT REQUIRES US TO HOLD

TITLE. >> OUR FLEET IS IN YOUR HANDS. WE HAVE AND EQUITY --

>> WE WON'T HAVE VEHICLES TO GET AROUND. >> IN TERMS OF, IF YOU ARE TALKING ABOUT VEHICLES BEING REPOSSESSED, WE ARE ONE OF THE MOST SOLVENT BUSINESSES IN THE UNITED STATES TODAY. SO THE LIKELIHOOD OF THAT HAPPENING IS VERY SLIM.

>> DAVID WE NEED TO TAKE THIS OFF-LINE. MAKE SURE YOU ARE COMFORTABLE

WITH US PROTECTING OURSELVES. DON'T YOU THINK SO? >> YES.

IT'S A GOOD QUESTION I JUST THINK WE NEED TO TAKE IT OFF-LINE.

I DON'T THINK WILL ALSO IN A ZOOM MEETING. >> INSURANCE, HOW DOES THIS IMPACT INSURANCE? WE CAN STILL MANAGE OUR INSURANCE THROUGH THE SAME

COMPANY. >> SO THERE'S NO CHANGE IN HOW TML WILL ENSURE US THROUGH THESE

VEHICLES? >> WE WILL BE RESPONSIBLE FOR ANY DAMAGE WE CREATE.

WE WOULD ENSURE THEM. WE JUST WANT TO MAKE SURE THERE'S NO CHANGES.

AGAIN OUR INSURANCE WILL STILL BE COVERED. >> OKAY, MAY OR WHAT I WOULD SAY IS, WE HAVE BEEN TOLD THAT WE WOULD STILL BE RESPONSIBLE FOR MANAGING THE INSURANCE AND I CANNOT TELL YOU THAT WE CALLED TML TO FIND OUT THE EXACT ANSWER BUT IN THE PAST WE HAVE DONE SIMILAR THINGS WE HAVE HAD TO COVER THE INSURANCE AND HAD NO CHANGE.

THEY ADDED TO THE POLICY AS WELL. >> I JUST WANT TO MAKE SURE WE

UNDERSTAND THE INSURANCE IMPLICATIONS. >> COUNSEL, DO YOU HAVE

QUESTIONS? >> SO I ASSUME STAPP IS SUPPORTING THIS.

>> YES, WE ARE. WE HAVE FULL QUESTIONS FOR COUNSEL.

IS THERE A CONSENSUS TO MOVE FORWARD. THE SECOND THING IS, WE WOULD EXPECT THAT, THE CAPITALIZATION TO GENERATE MONEY, WE WOULD LIKE TO KEEP $500,000 OF THAT TO RESERVE FOR A COUPLE OF YEARS TO MAKE SURE THE PROGRAM IS WORKING THE WAY WE THINK IT SHOULD.

THE OTHER THING IS, WE ARE RECOMMENDING, THAT WE PUT THE REST OF IT BACK INTO THE SYSTEM AND REINVEST BACK INTO THE EQUIPMENT THAT DOES NOT QUALIFY AND GET RID OF THE DUMP TRUCKS AND EXCAVATORS AND THAT KIND OF STUFF. THEN REPURPOSE $280,000 OVER THE NEXT COUPLE OF YEARS THAT WOULD BE OUR OPERATIONAL SAVINGS PUT BACK INTO THE BUDGET.

OBVIOUSLY WE HAVE SOME QUESTIONS THAT WE ASKED. DAVID'S QUESTION ABOUT TITLE INSURANCE. IS THERE ANYTHING ELSE THAT YOU THINK IS PENDING.

COUNSEL FROM A DECISION MAKING STANDPOINT? SO ASSUMING THAT WE COULD GOOD

[01:10:03]

ANSWERS. I GUESS I WILL ASK THE QUESTION ARGUE IN SUPPORT OF THIS?

>> I'M IN SUPPORT OF IT. BLAKE? >> YES.

SO WE HAVE A 7-0 TO MOVE FORWARD. A GREAT PROGRAM AND WE ARE HAPPY TO PARTNER WITH YOU. I THINK THIS IS A GREAT THING FOR THE CITY AND WE LOOK FORWARD TO PARTNERING WITH YOU. WE DO SEE THE COST IN HELPING TAXPAYERS BUT WE DO NEED THE

ANSWERS TO A COUPLE OF QUESTIONS. >> WE WILL DO THAT.

AND WE WILL GET IN CONTACT SO WE CAN HAVE A SIDEBAR CONVERSATION WALK YOU THROUGH HOW THE TITLE

WORKS. IN THE CITY HAS PROTECTION. >> HE WANTS TO KNOW THE

PROTECTIONS. >> YES, I UNDERSTAND. >> SO BEFORE WE ASK THE OTHER QUESTIONS, WELL, YOU HAVEN'T SAID ANYTHING. NICK HAS PROMISED THE MOON FROM

YOU IS THERE ANYTHING YOU WANT TO SAY? >> THAT'S WHY I'M HERE, TO MAKE SURE HE DOESN'T OVERPROMISE TOO MUCH. NICK HAS BEEN WORKING WITH THE CITY TO DEVELOP THIS PLAN. LIKE YOU SAID, WHAT I WILL DO IN OUR TEAM WILL DO THE HEAVY LIFTING BUT AS HE MENTIONED, WE WILL HAVE A COUPLE OF MEETINGS THROUGHOUT THE YEAR TO TWEAK AND REFINE THE PLAN BASED ON CHANGES IN THE ENVIRONMENT AND RESALE. THERE IS A FLEXIBLE PLAN MOVING FORWARD. HE HASN'T SAID ANYTHING TO UPSET ME SO I THINK WE ARE OKAY TO GO.

BRIAN NEXT QUESTION. >> I'M SORRY THE NEXT QUESTION WAS, BASED ON THE DOLLARS THAT WE HAVE. WILL THERE BE A CONSENSUS TO SET ASIDE $500,000 OF THAT TO MAKE SURE THE PROGRAM WORKS THE WAY WE THINK IT SHOULD. I THINK THIS IS VITAL.

ALRIGHT. SO I HAVE THAT CONSENSUS. THAT SHOULD BE OFFICIAL.

>> REMEMBER WE WILL BRING THIS BACK TO YOU FORMALLY. AND THEN, WE ARE RECOMMENDING AS A RECAPITALIZATION, THAT WE REINVEST THIS BACK INTO THE EQUIPMENT NOT PART OF THIS PROGRAM. WE ARE BRINGING YOU THIS. WE WANT TO TELL YOU WHY WE WILL REPLACE WHAT WE HAVE BUT IN PRINCIPLE ARE YOU OKAY. MY CONFUSION IS YOU WERE GOING TO REPLACE SOME OF IT ANYWAY. DON'T YOU HAVE SOME OF THAT IN THE BUDGET? THERE IS SOME THAT WOULD BE LEFT IN THE BUDGET TO BUY WHATEVER ELSE WE WERE GOING TO BUY THIS IS TO RECAPITALIZE EQUIPMENT THAT QUALIFIES WITH WHAT I WANT TO DO.

I WANT TO REDUCE THE AVERAGE AGE OF THE NON- >> YOU ALREADY HAVE MONEY IN THE BUDGET TO DO THAT IN THE NORMAL COURSE OF BUSINESS. WE HAVE ABOUT $300,000.

I WANT TO LOOK AT THIS TO SEE, IT MAY BE, THE QUESTION WAS, WE MIGHT WANT TO RIGHT SIZE SOME OF OUR TRAILERS. WE WANT TO REPLACE SOME MOLDS. THE POSSIBILITY OF BUYING AND EXCAVATORS WHICH MAY FREE UP SOME BOBCATS. IN GENERAL, THERE ARE SOME THINGS WE WANT TO CONSIDER. HERE'S THE DEAL. IF I COME BACK WITH A LIST, THE REST OF IT WE DO SOMETHING ELSE. BUT IN PRINCIPLE, I WANT TO HAVE THAT CONVERSATION BEFORE THEY

REPURPOSE ALL OF THAT MONEY. >> THAT IS MY POINT. AM I GOING TO SEE IT HERE AND TAKE THE EQUITY MONEY AND BUY NEW STUFF, I DON'T KNOW. YOU ALREADY HAVE MONEY IN THE BUDGET AND I DON'T KNOW WHAT YOU NEED. I THINK YOU NEED TO COME BACK TO

COUNSEL WITH A PLAN ON THAT. >> WE WILL DO THAT. THE LAST THING, WE WON'T HAVE TO TAKE ACTION ON THIS TONIGHT, BUT WHEN WE HAVE OUR WORK POST BUDGET DISCUSSION, IN NOVEMBER

[01:15:06]

OR DECEMBER, THERE WILL BE SOME OPERATIONAL SAVINGS. WE WILL BRING THAT BACK TO THE TABLE TO DETERMINE WHAT WE WILL DO THIS YEAR. OUR NEEDS WILL BE MORE THAN WHAT WE BUDGETED. I THINK NICK AND WILL AND IS WHOLESALE SEEM NEED TO LOOK AT

THE TRUCKS SOLD THEY CAN SELL THEM AT A HIGH PRICE. >> OKAY.

>> THANK YOU VERY MUCH. WE DID 845 MINUTE ITEM IN AN HOUR AND 15 MINUTES BUT WE ARE 30 MINS BEHIND. HOWEVER, ALL OF THAT DISCUSSION WAS VERY IMPORTANT.

SO WE NEED TO MOVE ON. WE ARE READY TO MOVE ON. ANYTHING ELSE COUNSEL OR BRIAN? OKAY. THANK YOU. NICK AND WILL, WE EXPECT GREAT

THINGS FROM YOU GUYS. >> THANK YOU SO MUCH. >> THE NEXT ITEM, 3B.

DISCUSS THE NEXT STEPS WERE SAFELY REOPENING CITY OFFICES AND FACILITIES AND TAKE ANY

NECESSARY ACTION. >> MAY OR IF YOU DON'T MIND CAN WE DO THE NEXT ONE ON CHIESA

[3C. Hear a presentation and discuss Right-of-Way options for the Chiesa Road Widening – Miller Road to Dalrock Road. (30 minutes).]

ROAD WIDENING. >> OKAY HERE A PRESENTATION AND DISCUSS RIGHT-OF-WAY OPTIONS FOR

THE CHIESA ROAD WIDENING. >> I AM LOOKING RIGHT HERE. >> WE WILL SHOW YOU, THE PROJECT IS FOR CHIESA ROAD WIDENING DOWN TO MILLER ROAD DOWN TO DELL ROCK ROAD.

THE THOROUGHFARE AS YOU WILL SEE IN THE PRESENTATION CALLS FOR 110-FOOT RIGHT-OF-WAY AND A SIX LANE DIVIDED ROAD. AND WE HAVE OTHER OPTIONS BECAUSE OBVIOUSLY THAT WILL COST THE CITY MONEY, AND IF WE HAVE TO PURCHASE THE RIGHT-OF-WAY OR HOUSES, YOU WILL SEE IT IN THE PRESENTATION. AN WE HAVE A CONSULTANT HERE AND WE WILL GIVE YOU A PRESENTATION AND DISCUSS THE OPTIONS FOR YOU TO CONSIDER. THEN WE WILL MAKE OUR RECOMMENDATION AND WOULD LIKE TO GET YOUR CONSENT ON WHICH WAY YOU WOULD WANT TO GO PICK.

>> OKAY, CAN EVERYBODY HEAR ME OKAY? >> YES, THANK YOU.

>> ALL RIGHT, LAURA FEEL FREE TO GO AHEAD. I KNOW WE ARE LIMITED ON TIME, SO, A LITTLE PROJECT BACKGROUND ON CHIESA ROAD WIDENING. IN SPITE OF THE 2015 BOND PROGRAM. THE PROJECT IS 6300 FEET LONG. IT RUNS FROM MILLER ROAD CURVING DOWN ALONG THE RAIL. IT ENDS AT THE DAL ROCK ROAD. THE PROJECT IS A ROADWAY WIDENING PROJECT. IT HAS NEW SIDEWALKS AND ONE SIDE OF THE STREET WILL BE A 10-FOOT SHARED USPAP FOR BICYCLES. RIGHT NOW, THE WATER RUNS IN OPEN DITCHES ALONG THE SIDE OF THE STREET. WE WILL HAVE UNDERGROUND WASTEWATER REPLACEMENTS. STREETLIGHTS AND LANDSCAPING IMPROVEMENTS AND TRAFFIC SIGNAL IMPROVEMENTS. YOU CAN GO TO THE NEXT LIFE. OKAY.

AS TOM MENTIONED, THE STARTING POINT FOR THIS IS THE CITIES THOROUGHFARE PLANS AND FROM WHAT WE SAW WAS LAST UPDATED IN 2015. IT WAS CALLED TO BE A DIVIDER. THE FIRST THING WE WERE TASKED WITH DOING WAS LAYING OUT WHAT THE OPTION WOULD LOOK LIKE AND COMPARING THAT WITH THE EXISTING RIGHT-OF-WAY TO SEE WHAT THE IMPACT WOULD BE. AS TOM MENTIONED WHEN YOU LOOK AT THIS IT IS EXPENSIVE. WE ARE TALKING ABOUT PURCHASING HOMES AND THE LAND AND PROPERTY.

FOR A PORTION OF THE AREA RIGHT NOW THE CITY OWNS 80 FEET OF THE RIGHT AWAY BUT THERE'S ANOTHER SPOT WHERE THE CITY ONLY OWNS 5. TO GET TO THIS SECTION, IT TAKES A SIGNIFICANT PURCHASE.

SO ONCE WE'VE LOOKED AT THAT, JUST LOOK AT THE ALTERNATIVES. MAYBE IF WE DID NOT GO TO THE SIX LANE DIVIDED SECTION. WHAT COULD YOU FIT IN THE RIGHT-OF-WAY AND WHAT CAN YOU DO

[01:20:09]

TO REDUCE THE ACQUISITION. SO WE WILL PRODUCE SOME ALTERNATIVES AS WELL.

NEXT LINE. SO THE STARTING POINT, WE ARE CALLING THE STARTING.A.

A6 LANE DIVIDED ROADWAY ERIC SO WE BROKE IT DOWN INTO DIFFERENT SEGMENTS.

SEGMENT NUMBER ONE IS FROM MILLER ROAD, CONTINUING SOUTH TO CURVE NUMBER ONE WHERE YOU GO ALONG THE RAIL. THIS SEGMENT WOULD REQUIRE 8,000 SQUARE FEET OF PROPERTY ZONED AS LIMITED PROPERTY. 4,000 FEET. IT IS A TOTAL OF THREE PROPERTIES IMPACTED WITH NO FULL PURCHASES REQUIRED. YOU WILL SEE WHAT WE MEAN LATER ON. BUT THAT IS THE FIRST SEGMENT THERE.

YOU CAN GO TO THE NEXT FLIGHT TO GET A BETTER VISUAL. SO THIS IS A SCREENSHOT OF THE LAYOUT THAT WE DID. YOU CAN SEE RIGHT NOW, WITH THE CONSTRUCTION OF THIS PROJECT IT WOULD BE FOUR LANES OR TWO LANES IN EITHER DIRECTION. THIS IS RIGHT HERE AND AS THE CITY GIRLS THAT IS WHERE YOU WOULD CUT OUT THE LANES TO GET TO THE LANES IN THIS AREA.

YOU CAN SEE THE BOULDER BLUE LINE AT THE TOP AND BOTTOM. THAT IS WHERE THE RIGHT-OF-WAY LINE WOULD BE. IT GIVES YOU AN INDICATOR OF HOW MUCH FARTHER WE HAVE TO GO.

YOU CAN GO TO THE NEXT SLIDE. WE HAVE BEEN OUT THERE TO LOOK AND TOOK SOME PICTURES.

THIS IS JUST ANOTHER VISUAL OF WHAT WE ARE TALKING ABOUT. YOU CAN SEE THIS IN GREEN.

IN ORDER TO GET THIS SECTION AT THIS PARTICULAR SPOT YOU ARE PURCHASING 20 FEET UP RIGHT AWAY AND YOU CAN SEE THE IMPACTS THAT WERE TALKING ABOUT. THIS IS 10 FEET OFF OF THE APARTMENT BUILDINGS RIGHT HERE. IT WOULD MEAN THE CITY WOULD TAKE TWO PARKING SPOTS.

THIS IS JUST ONE SEGMENT OF WHAT YOU ARE LOOKING AT. OKAY.

THIS IS CONTINUING ON DOWN THE ROADWAY. WE ARE KIND OF REACHING THE DART RAIL PORTION. THIS IS WHERE THIS REALLY INCREASES.

80,000 SQUARE FEET OF PLAN DEVELOPMENT. AND YOU CAN SEE THIS BETTER ON THE NEXT SLIDE. AS YOU COME AROUND, AROUND THIS CURVE.

IF YOU WANT TO ADVANCE IT. AS YOU COME AROUND THE CURVES WE HAVE THIS IMAGERY OF WHAT'S UNDERNEATH THE ROADWAY. YOU CAN SEE THE TRAVEL LANES ARE OUT ON TOP OF THE EXISTING ALLEY. ALL OF THESE HOMES HAVE GARAGES THAT THE HOMEOWNERS USE, THEY USE THE ALLEY TO GET INTO THEIR GARAGES. THE REASON THIS IS SHIFTING NORTH, IS BECAUSE YOU HAVE THIS ON THE SIDE. IT IS UNLIKELY WE WOULD BE ABLE TO PURCHASE ANY RIGHT-OF-WAY. SO IT FORCES YOU IN THE DIRECTION OF THE HOME SPIRIT IF YOU WANT TO ADVANCE TO THE NEXT SLIDE. THIS IS DOWN ON THE GROUND LEVEL. YOU CAN SEE THE ROADWAY AND THIS IS ON ONE SIDE OF THE ALLEY.

THIS TAKES YOU ALL THE WAY THROUGH AND YOU ARE IN OTHER PEOPLE'S DRIVEWAYS TO THE BACK OF THEIR HOUSES. OKAY NEXT LINE. THIS IS AN AERIAL VIEW TO LET YOU SEE IF THE ALLEY IS OVERTAKEN THERE'S NO WAY FOR THE HOMES TO ACCESS THE GARAGES.

AND IT SEEMS TO US, IT WOULD TAKE A HOME PURCHASE IF THIS WAS SELECTED.

SO THEY WOULD NEVER USE OF THEIR GARAGES. YOU CAN GO TO THE NEXT SLIDE.

THIS IS THE NEXT SEGMENT. THIS IS MORE OF THE SAME. YOU CAN'T SHIFT IT SO YOU HAVE TO SHIFT IT UP. YOU HAVE MORE HOMES ALONG THIS STRETCH.

THIS IS 14 PROPERTIES IMPACTED WITH FULL HOME PURCHASES REQUIRED.

[01:25:05]

YOU CAN GO TO THE NEXT LINE. IS KIND OF THE SAME DEAL. YOU CAN SEE THE THICKER BLUE LINE AT THE TOP. IT'S RIGHT ON TOP, GO AHEAD TO THE NEXT LINE.

THIS ONE. >> CAN YOU STOP FOR A SECOND PERIOD.

>> YES. >> CAN YOU GO BACK ONE SLIDE THIS IS MAYOR TAMMY.

THIS EXISTING RIGHT-OF-WAY, ON THE LEFT SIDE OF THE SCREEN, IS DIFFERENT THAN WHAT IS ON THE

RIGHT-HAND SIDE, WHY IS THAT? >> IT'S POSSIBLE THAT WAS A DEDICATION MADE AT SOME POINT.

FOR THE MAJORITY OF THIS STRETCH IS 80 FEET. I SEE THE PART YOU ARE TALKING

ABOUT. >> IT IS 110 FEET HALFWAY THROUGH.

>> SO THE 80 FEET IS THE EXISTING, SHOWING THE WIDE. >> I DID NOT MEAN THAT.

WHATEVER IT IS, IT TAKES THAT JOHN. >> IT COULD HAVE BEEN WHEN IT

HAD MORE AT THAT LOCATION. >> IS THERE ANY ISSUE WITH THAT AREA NORTH OF THAT EXISTING 80 FEET. IT DOESN'T LOOK LIKE THERE IS. THE ALLEY DOES NOT CHAT OUT OR

ANYTHING DOESN'T CORRECT. >> NO, NO ALLEY HERE. THESE ARE JUST THE OPEN LOTS

WITH DRIVEWAYS ON THE FRONT. >> THANK YOU. NO PROBLEM.

SO THIS IS THE SEGMENT HERE. THIS SEGMENT IS NOT QUITE AS BAD.

THERE'S NO HOME. IF YOU CLICK THE NEXT LINE YOU CAN SEE, YOU STILL HAVE HOMES ALONG CHIESA ROAD WIDENING, SO YOU WOULD BE PURCHASING LAND FROM THE HOMEOWNERS BUT IT DOES GO NEAR THEIR HOME BUT IT IS NOT OVERTAKEN. THIS IS JUST A PICTURE SHOWING YOU WHAT YOU HAVE. THIS IS TO THE RIGHT OF THE HOUSE.

AND THIS IS OUR FINAL SEGMENT APPROACHING THE INTERSECTION. THIS IS ONE OF THE TOUGHEST BECAUSE THE CITY ONLY OWNS 50 FEET. INITIALLY WHEN WE LOOKED AT IT WE SAID OKAY, WHAT IF WE SPLIT THIS AND TOOK 30 FEET FROM EITHER SIDE.

BUT WHAT HAPPENS WHEN YOU DO THAT, WIND UP HAVING TO PURCHASE HOMES ON BOTH SIDES OF THE STREET. THE HOUSES ARE CLOSE ON BOTH SIDES.

THE CRITERIA WE USE FOR THAT WAS THE CITY'S ORDINANCE FOR THAT CRITERIA.

AND IF THE RIGHT-OF-WAY PURCHASE WOULD TAKE THAT SETBACK BELOW THE CITY'S MINIMUM, WE COUNT IT AS A FULL HOME PURCHASE AND MAYBE WE CAN LOOK AT IT WITH DIFFERENT CRITERIA BUT THAT IS WHAT WE USE FOR WHERE WE ARE RIGHT NOW. SO, KNOWING THAT, YOU ARE IMPACTING BOTH SIDES OF THE STREET, WE'VE LOOKED AT PURCHASING THIS SO IT'S ONLY ONE SIDE OF THE STREET IMPACTED. YOU COULD CERTAINLY GO TO THE SOUTH SIDE.

WE CHOSE THE NORTH BECAUSE THERE WERE FOUR HOMES ON THE NORTH AND FIVE ON THE SOUTH.

WE PICKED NORTH FOR THAT REASON. BUT YOU COULD'VE WENT THE OTHER WAY.

BUT THE TOTAL FOR THIS SEGMENT IS 14 PROPERTIES WITH FULL PURCHASE REQUIRED WHEN YOU SHIFT EVERYTHING WE HAVE LOOKED AT. YOU CAN GO TO THE NEXT SLIDE. YOU CAN SEE THROUGH THE MIDDLE OF THE HOUSE. THESE ARE CLOSE TO THE EXISTING ROAD.

IF YOU SHIFT THIS TO THE NORTH BOTH HOUSES WILL BE IMPACTED. NEXT LINE.

HERE'S JUST ANOTHER PICTURE. SUSIE FEET TO THE NORTH. THIS IS THROUGH THE MIDDLE OF MOST OF THE HOMES. OKAY AND YOU CAN GO TO THE NEXT ONE.

[01:30:01]

THIS IS JUST TO SUMMARIZE OPTION A. YOU CAN SEE THE TOTAL SQUARE FOOTAGE IS. IT IS 18 HOME PURCHASES. THE PRO IS, IT FULFILLS THE CITY'S PLAN. IT WILL HAVE THE NECESSARY TRAFFIC.

THE CITY WILL CONTINUE TO GROW. THAT IS THE PURPOSE OF THE WIDER SECTION.

THE CON IS THIS WILL COST A LOT OF MONEY AND THE HOME PURCHASES WILL BE COSTLY AND BE DISRUPTIVE TO THE RESIDENTS ALONG THE STREET. SO THAT WAS THE THOROUGHFARE PLAN. WE HAVE COME UP WITH SOME ALTERNATIVES TO LOOK AT.

WE CAN CONTINUE ON WITH THIS. GO TO THE NEXT LINE. THIS IS OPTION B.

THIS IS A FOUR LANE UNDIVIDED ROADWAY. SO THAT IS TWO LANES IN EITHER DIRECTION WITH NO MEDIAN. YOU CAN SEE THE IMPACT SPIRIT STARTING ON THE NORTH SIDE, YOU CAN SEE THE SQUARE FOOTAGE IS SPIRIT THIS IS FOR PROPERTIES. YOU CAN GO TO THE NEXT FIGHT.

YOU CAN SEE WE HAVE THE MILLER ROAD PROJECT. THIS IS TO THE SOUTH.

THIS IS TRANSITIONING FROM THE WIDER SECTION WITH NO MEDIAN. THE REDLINE IS WHERE WE ARE PURCHASING THE RIGHT-OF-WAY. YOU CAN GO TO THE NEXT FLIGHT. YOU CAN SEE THE DIFFERENCE BETWEEN THE TWO OF THEM. THIS RIGHT-OF-WAY IS ONLY RIGHT HERE.

YOU DON'T HAVE TO PURCHASE THIS. THERE WON'T BE AN IMPACT ON THE PROPERTY.

YOU CAN GO TO THE NEXT FLIGHT. THIS IS THE EASY PART. THIS IS ALL ALONG THE STREET.

THE CITY ALREADY OWNS THE RIGHT-OF-WAY. THERE WOULD NOT BE ANY IMPACTS TO THE HOMEOWNER. THIS IS THE BENEFIT AND MUCH LESS PROPERTY PURCHASING AND IMPACT. THIS SHOWS YOU THE ALLEY YOU LOOKED AT BEFORE.

JUST STAYING IN THE EXISTING 80 FEET THE CITY-OWNED SPIRIT YOU CAN GO TO THE NEXT SLIDE.

THIS IS, THE FINAL SEGMENT APPROACHING DAL ROCK. THIS IS THE EXISTING 60 FEET.

AND YOU SPLIT IT DOWN THE MIDDLE. YOU DO HAVE BOTH SIDES OF THE TV. WE SHIFTED IT TO THE NORTH WITH 30 FEET OF ACQUISITION.

YOU CAN SEE THE NUMBERS THERE. IT WOULD STILL TAKE PURCHASING THE HOMES ON THE NORTH SIDE.

YOU CAN ADVANCE TO THE NEXT SLIDE. IT IS THE REDLINE.

IT'S NOT AS FAR OUT AS OPTION A BUT STILL VERY CLOSE TO THE HOUSES HERE.

THIS IS AN ON THE GROUND VIEW. THIS IS THE FRONT PORCH. YOU CAN GO TO THE NEXT FLIGHT.

HERE'S A SUMMARY OF OPTION B. YOU CAN SEE, THE NUMBER OF SQUARE FOOTAGE OF PURCHASES.

YOU CAN SEE THE PURCHASES ON OPTION B. THE CON IS YOU CAN'T CONFORM TO THE PLAN AND IT MAY NOT HAVE MUCH TRAFFIC CAPACITY. CERTAINLY ALSO WITH THIS, YOU DON'T HAVE ROOM FOR LEFT TURN LANES ALONG THIS SPIRIT SO AS PEOPLE TURN LEFT INTO THE SIDE STREETS WITHOUT HAVING THAT DEDICATED TURN LANE. THOSE ARE THE PROS AND CONS WITH THIS OPTION. OPTION C, YOU WANT TO ADVANCE WITH THE FINAL OPTION WE ARE

[01:35:05]

PUTTING FORWARD. OPTION C WE WANTED TO HAVE A FOUR-LANE DIVIDED ROADWAY THAT DID NOT HAVE THE LEVEL OF IMPACT OF A RIGHT-OF-WAY. THE CHALLENGE YOU RUN INTO, IF YOU TRY TO EXPAND 90 FEET YOU ARE ALMOST STILL, YOU ARE ALMOST IN THE SAME AMOUNT AS FAR AS HOME PURCHASES. YOU STILL IMPACT THE ALLEY. WHAT WE REALLY LOOKED AT, GET A DIVIDED OPTION AND SHIFTING THAT PATH THAT WE HAVE ON THE SOUTH SIDE OF THE STREET.

IF YOU CAN SHIFT A PORTION INTO THE RIGHT-OF-WAY. IT ALLOWS YOU TO PUT THIS IN.

AND IT WOULD TAKE AN AGREEMENT TO BE WORKED OUT SO THERE'S NO GUARANTEE BUT IT WAS JUST AN OPTION WE WANTED TO PUT FORWARD AND GIVE YOU THE BENEFIT OF HAVING THE MEDIAN.

WE DO SHOW DETAILS ON THIS OPTION IF YOU WANT TO GO TO THE NEXT SLIDE.

THIS IS GOING THROUGH WITH THIS OPTION, THE SAME THING YOU HAVE SEEN WHERE YOU HAVE SQUARE FOOTAGE. YOU WANT TO GO TO THE NEXT LINE. THIS IS, IN THIS CASE, THE PINK LINE ALONG THE BOTTOM. THIS IS SIMILAR TO WHAT YOU HAVE SEEN BEFORE.

IT IS THE DART SECTION WHERE THIS DIFFERS SPIRIT THIS IS THE SAME AS OPTION B.

THE PURPOSE, YOU ARE SIMILAR TO OPTION B. WE CAN GO TO THE NEXT LINE.

SO FOR THIS, FOR THIS SEGMENT, IF YOU WANT TO CLICK ONCE MORE, THIS IS 8 FEET OF THE PATH ALONG THE SOUTH SIDE OF THE STREET THAT WOULD HAVE TO SHIFT OVER. BUT YOU DON'T HAVE TO TAKE

ANYTHING ON THE NORTH SIDE OF THE STREET. >> I MUST HAVE MISSED IT.

THE DIVIDED LANE IN THE CENTER WOULD BE A ONE LANE TURN LANE COLLECTS.

>> SO, IT IS GOING TO BE A GRASS MEDIAN IN THE MIDDLE BUT AS YOU APPROACH THE CROSS RATE YOU HAVE THE MEDIAN OPEN UP IN A TURN LANE IS CUT AND NARROW DOWN. YOU HAVE ROOM FOR IT THERE.

SO, SO THE DIFFERENCE HERE, I UNDERSTAND THE TRAIL DIFFERENCE, YOU HAVE SAID THAT.

BUT THERE'S LOTS OF HOUSES WITH DRIVEWAY ACCESS SPIRIT THEY WOULD HEAD TOWARD ROCK AND THEY COULDN'T TURN LEFT INTO THEIR HOME SPIRIT THEY WOULD HAVE TO GO PAST THEIR HOMES, TURN AROUND

AND COME BACK. >> CORRECT. >> IT WILL JUST BE A CENTER

MEDIAN, THE WIDTH OF ONE LANE. >> IT WOULD BE A 13-FOOT WIDE MEDIAN.

SO, FROM A FUTURE STANDPOINT IT WOULD NOT BE BENEFICIAL TO ADD LANES AS A RESULT OF THAT?

>> CORRECT. IT WOULD NOT BE WIDE ENOUGH TO ADD TRAFFIC LANES.

CHANCE OF THE BENEFIT ON THIS IS THE TURN LANES? >> CORRECT.

AND HOW MANY INTERSECTIONS? >> SO LET'S SEE, IT WOULD BE, YOU HAVE THE RESIDENTIAL STREETS. I BELIEVE I AM COUNTING, IT WOULD PROBABLY BE, 6-7 TURN LANES THAT YOU COULD ADD, ALSO, I KNOW THAT TOM MENTIONED THERE WAS A PROPERTY THAT REQUESTED A MEDIAN OPENING SO YOU COULD HAVE IT SO SOMEONE COULD TURN AT CERTAIN LOCATIONS BUT THAT WILL

TAKE A LITTLE MORE TO DETERMINE. >> THE OTHER BENEFIT IS, YOU DON'T HAVE PEOPLE STOPPED IN A

TRAVEL LANE. >> CORRECT. >> SO THOSE ARE THE TWO BENEFITS

OF THIS FROM WHAT I HAVE SEEN. >> OKAY, IF YOU WANT TO ADVANCE TO SEE HOW THIS LOOKS LAID OUT.

YOU CAN SEE, YOU HAVE START RIGHT-OF-WAY AT THE BOTTOM OF THE SCREEN AND YOU CAN SEE THE LAVENDER, THE 10-FOOT TRAIL SHIFTED INTO THE RIGHT-OF-WAY. AND YOU CAN SEE, THE EXISTING RIGHT-OF-WAY STAYING THERE. YOU DON'T HAVE TO MAKE THOSE PURCHASES TO THE NORTH.

OKAY. WE CAN GO TO THE NEXT LINE. THIS JUST SHOWS, ON THE GROUND

[01:40:08]

VIEWS. THIS IS THE EXISTING RIGHT-OF-WAY LINE.

THIS IS THE NEXT FIGHT. AND THIS IS APPROACHING DULL ROCK AGAIN.

IT IS THE SAME STORY AS THE OTHER ONE. HERE IT WOULD BE 40 FEET TO GET UP TO THE RIGHT-OF-WAY. AND AGAIN WE SHIFTED EVERYTHING TO THE NORTH.

IT IS SIMILAR TO THE OTHER OPTIONS. THIS JUST SHOWS YOU THE PINK LINE. YOU CAN SEE WHERE IT IS IN RELATION TO THE HOME SPIRIT THERE'S THE ON THE GROUND PICTURE FOR THIS ONE. YOU CAN GO AHEAD AND GO FORWARD.

I THINK WE HAVE A SUMMARY. YOU CAN SEE, THE SQUARE FOOTAGE IS THIS IS THE SAME AS OPTION B BUT IT IS VERY CLOSE TO OPTION B YOU DO HAVE THE MEDIAN WHICH ALLOWS FOR THE LEFT TURN LANES, BUT IT'S NOT, THE OPTION A THAT CONFIRMS WITH THE THOROUGHFARE. THE TRAFFIC LANE IN EACH DIRECTION. IT DOES REQUIRE AN AGREEMENT WHICH THERE'S NO GUARANTEE OF.

>> WE CAN GO AHEAD AND ADVANCE HERE. WE DID LOOK AT THE COST SPIRIT YOU CAN NOTICE THE CONSTRUCTION COSTS IS QUITE SIMILAR. AND THE REASON IS, AS I MENTIONED ON OPTION A. THIS WOULD ONLY BE TWO LANES IN EACH DIRECTION.

YOU JUST HAVE THE MEDIAN WIDE ENOUGH WHERE IN THE FUTURE YOU COULD ADD ADDITIONAL LANES.

SOME OF THE COST IS JUST A WIDER MEDIAN WHICH IS JUST GRASS. THEN YOU HAVE THE COST OF THE PAVEMENT. THE CONSTRUCTION COST IS NOT DIFFERENT.

WE DID LOOK AT SOME PRELIMINARY ESTIMATES. IF YOU CLICK ONE MORE TIME I THINK WE HAVE SOME TEXT ON HERE. WE LOOKED AT THE ESTIMATE OF WHAT THE LAND WOULD COST FOR THE RIGHT-OF-WAY PURCHASES INCLUDING THE HOUSES. THE HOUSES WOULD NEED TO BE APPRAISED. BUT THIS IS MORE EXPENSIVE. THEN YOU HAVE THE NUMBER PUT TOGETHER. YOU CAN SEE THE LAST TWO LINES. AND THE TOTAL COST BECAUSE THE COUGH HAS NOT BEEN PUT ON THE HOUSTON SHIP. SO IT'S REALLY KIND OF THE LAST TWO LINES PUT TOGETHER. OKAY. THAT IS IT FOR US.

I THINK WE ARE JUST OPEN TO QUESTIONS. YOU HAVE YOUR HAND RAISE?

>> YES. WAS THE RIGHT-OF-WAY COST INCLUDED IN THE ORIGINAL BOND

FOR THIS PROJECT? >> I WAS GOING TO SAY WHAT YOU WERE SAYING.

I DID NOT INCLUDE IT. I WOULD HAVE TO REFER BACK TO C. WE WILL COME BACK AND I WILL

HAVE THE ANSWER UNLESS SOMEONE ELSE KNOWS. >> I THOUGHT I REMEMBERED THERE WAS SOME MONEY PUT IN THERE. I DON'T KNOW. RIGHT NOW, BASED ON THIS.

WE ALWAYS KNEW THE ACQUISITION WOULD BE TRICKY. THIS WAS PROBABLY OUT OF THE THREE SEGMENTS WE WERE CONSIDERING THAT THIS WOULD BE THE MOST DIFFICULT.

THE SECOND THING IS, WE HAD CONCERNS ABOUT THE DRAINAGE ALONG THE CURVE ITSELF ON THE NEW EARTH SIDE. I THINK THERE WAS SOME PUT IN THERE, I DON'T KNOW IF IT WAS ENOUGH. IF YOU REMEMBER, THIS WAS ULTIMATELY, MAYBE I AM WRONG

815 MILLION-DOLLAR PROJECT. >> WHAT DO WE HAVE ALLOCATED FOR THIS PROJECT.

PLEASE TELL ME YOU HAVE THAT INFORMATION. WE DO HAVE IT.

GIVE ME A SECOND PERIOD JUST A QUESTION AND COMMENT. THOSE ARE BASED ON ESTIMATES.

[01:45:02]

THE RIGHT-OF-WAY ACQUISITION COSTS WAS ESTIMATED WITH THE ONE YOU ARE CURRENTLY SHOWING.

>> THANK YOU FOR THE ANSWER. I UNDERSTAND YOUR POINT. THE TOTAL BUDGET OUT OF THE BOND ELECTION WAS 12 MILLION DOLLARS. THE HIGHEST ESTIMATE, IT COVERS IT RIGHT NOW.

THAT IS WHAT THEY ARE STARTING WITH THE FUNDING AND WHAT WE PUT IN WITH THE BOND SALE.

>> IT IS 11A. SO WE SPENT MONEY ON THE ENGINEERING.

>> BUT THAT'S INCLUDED IN THE TOTAL COST. >> SO, YOU DON'T HAVE THE THE

COST TO PURCHASE THE LAND, THAT DOES NOT INCLUDE THE HOME PRICE. >> THE HOME PRICES WOULD TAKE IN AN APPRAISAL. SO THIS WAS NOT INCLUDING THE PRICE OF THE HOME.

WE JUST WANT TO MINIMIZE EACH LIFE. >> I PERSONALLY LOVE THE OPTION OF MOVING THIS OUT. FOR SEVERAL REASONS. ONE, IT REDUCES THE LAND WE HAVE TO PURCHASE TO THE NORTH. AND IT CAUSES LESS DISTRAUGHT -- DISRUPTION.

AND IT MINIMIZES THE DISRUPTION TO THE WHOLE ROLLED JUST LIKE OPTION B.

AND I DON'T SEE ANY DOWNSIDE GOING DOWN THAT ROAD TO DOING SOMETHING.

THIS IS WHAT THEY ARE DOING WITH THE RAILROAD. BUT WE ARE TALKING 8 FEET.

THAT'S WHAT THEY ARE ASKING FOR. I CERTAINLY THINK OUR PARTNERS CAN HELP US.

>> THEY SHOULD FIGURE IT OUT PRETTY QUICK DOESN'T MEAN YOU CAN GET IT QUICK BUT YOU SHOULD SEE IF YOU CAN MOVE FORWARD PRETTY QUICK. THE PROPERTIES HAVE BEEN IN THE

FAMILY SINCE THE 1900 SPIRIT. >> YOU SAID CHECK BECAUSE THE HOMES HAD BEEN AROUND.

I'M THINKING THAT TOO. I'M JUST GIVING YOU A HEADS UP. >> THIS IS I WANT TO MAKE SURE FOR THE I UNDERSTAND THE HOMES ARE EFFECTIVE BUT THESE ARE PEOPLE WHO HAVE THEIR LIVES AFFECTED. THIS IS FOR THE SHARED TRAIL AND IT ELIMINATES BUYING RIGHT-OF-WAY ON SOME OF THE HOMES. IT ELIMINATES DISRUPTION TO SOME

[01:50:04]

OF THE PIECES OF PROPERTY. BUT IT DOES NOT CHANGE THE DECISION-MAKING AT THE INTERSECTION. THOSE HOMES WILL STILL BE AFFECTED WHETHER THEY ARE NORTH OR SOUTH OF CHIESA ROAD WIDENING. TIME SO COUNCIL, OTHER QUESTIONS

DO YOU HAVE? >> THAT MEANS THAT WAS A PRETTY THOROUGH ANALYSIS.

>> SO, I GUESS I GO FOR THE CONCLUSION. NO OTHER QUESTIONS.

DOES ANYBODY WANT OPTION A. THAT WOULD BE NO. ANYBODY HAVE A PREFERENCE ON

MOVING FORWARD WITH B OR C? >> I WOULD GO WITH C AND THEN B. >> LET ME CLARIFY ON C.

C WAS GOING TO LOOKING AT THE OPTIONS AND THAT INCLUDED THE TURN LANES.

>> WILL IT WOULD BE ONE CENTER MEDIAN. SO THEY WOULD DO A CUT SO YOU

CAN USE THE MEDIAN TURN LANE. >> I WILL GO FOR C 1ST AND B SECOND PERIOD.

>> I DO HAVE A QUICK QUESTION. WILL THIS AFFECT THE TURN LANES. DOES THAT MEAN WE DOESN'T HAVE TO DO ANY STOP SIGNS OR STOP LIGHTS? ANY ADDITIONAL ONES THAT ARE NOT

THERE OR WILL IT CONTINUOUSLY FLOW? >> IT WILL BE A CONTINUOUS FLOW.

WE WILL JUST JUST -- ADJUST THE AREA. WE WILL ADJUST THE STOP LIGHT.

>> IT WORRIES ME WITH THAT STRETCH NOT HAVING THE MEDIAN BECAUSE THE PEOPLE WILL STOP ON

THE INSIDE LANE TO TURN INTO THEIR DRIVEWAYS. >> MAYOR, THAT IS ONE OF THE THINGS I'D LIKE TO ABOUT IT TOO. IF WE CAN GET PAST THE IDEA OF WHAT THE MASTER THOROUGHFARE PLAN SAYS THIS WILL GIVE YOU AN OPTION OF TURN LANES IF YOU DON'T HAVE THE OTHER OPTIONS.

THIS WAS A VERY GOOD FALLBACK POSITION. >> YOU WILL NEED THE TURN LANE

BY THE WATER TOWER PERK. >> THAT IS A MAJOR ROAD. >> NEIGHBORHOODS ASIDE THAT IS A

MAJOR ACCESS.INTO THE COLLEGE PARK AREA. >> IT'S AWKWARD NOW SO IT WILL

BE MORE TRADITIONAL. >> I THINK C IS THE BEST OPTION WE HAVE.

LET'S JUST LOOK AT THAT AND TAKE IT FROM THERE. >> OKAY.

YOU HAVE YOUR ANSWER BRIAN. >> I DO MAYOR, THANK YOU. >> THANK YOU FOR THE

[3D. Receive a presentation and discuss proposed substantial amendments related to the City’s Community Development Block Grant Programs. (20 minutes)]

PRESENTATION PURE COUNSEL, ANY QUESTIONS. WE WILL MOVE ON.

ON. WHERE DO WE GO NEXT. >> I WOULD LIKE TO DO THE DISCUSSION AND THEN IF WE HAVE TO WE WILL PUSH OFF THE REOPENING UNTIL AFTER THE MEETING. MEETING. CHANCEL LETTER THREE D.

RECEIVER PRESENTATION AND DISCUSS PROPOSED SUBSTANTIAL AMENDMENTS RELATED TO THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS. IF YOU RECALL COUNSEL, AND MAY WE APPROVED AMENDMENTS TO THE PROGRAM. WE CAN GO TO SLIDE NUMBER THREE.

AS PART OF THE PROGRAM, IF YOU CAN RECALL WE RECEIVED MONEY FOR THE CARES ACT A FUND AND THE AMOUNT OF $160,000. AT THAT TIME WE KNEW THERE WERE CERTAIN PROGRAMS WE COULD USE THE FUNDS TO WORDS. ONE OPTION WAS TO USE THE FUNDS TO ECONOMIC DEVELOPMENT.

UNFORTUNATELY WE HAVE NOT RECEIVED SUFFICIENT GUIDANCE REGARDING ECONOMIC DEVELOPMENT REQUIREMENTS AND WHAT IS NECESSARY AND WHAT WE CAN DO. AND THE REALIZATION IS THESE FUNDS COULD BE USED FOR PUBLIC SERVICES. IN ORDER TO ASSIST THE RESIDENCE, WE ALSO ADOPTED AN AMENDMENT TO THE EXISTING ANNUAL ACTION PLAN AND WHAT THAT ENTAILED WAS, REALLOCATING RESOURCES FROM PUBLIC FACILITIES , TO PUBLIC SERVICES AND THE AMOUNT OF $158,000. THOSE WERE SPLIT BETWEEN THE SALVATION ARMY.

[01:55:04]

AND WHEN I SEE -- SAY THAT ONE 100% OF THE BOND WAS ALLOCATED WHERE THE SALVATION ARMY RECEIVED MONEY TOO. THE REMAINING BALANCE WAS $58,000 AND THAT HAS YET TO BE

ALLOCATED. >> CAN WE PLEASE GO TO SLIDE NUMBER FOUR.

>> THIS TABLE IS INTENDED TO ARTICULATE WHAT THE ORIGINAL APPLICATIONS ARE STARTING FROM 2018, AND WHAT OPPORTUNITIES WE HAVE. THAT'S 28 FUND -- 2018 FUND HAD AN ALLOCATION AND THAT PROJECT WAS COMPLETED AND WE HAVE A REMAINING BALANCE.

THESE PUBLIC FACILITIES HAVE TO REMAIN WHERE THEY ARE AND IT IS AN UNDESIGNATED PROJECT AT THIS TIME. IN 2019 WE CAME FORWARD WITH THE AMENDMENTS.

50,000 WAS ALLOCATED TO THE SALVATION ARMY. THIS WAS SPECIFICALLY TO TACKLE THE CURRENT COVID PANDEMIC AND TO HELP THE RESIDENTS WITH RENTAL AND UTILITY ASSISTANCE AND THE TRANSPORTATION SERVICES. THERE WAS A BALANCE. IT WAS $58,000.

AT THIS POINT, THE PROPOSED REALITY -- ALLOCATION WOULD BE FOR THE FUNDS TO GO BACK AND WE COULD DESIGNATE A PROJECT FOR THAT. GOING BACK TO THE $161,000 THAT WE HAD AS PART OF THE CARES ACT, WE RECENTLY LEARNED, THAT THE BEST USE OF THESE FUNDS IS FOR RENTAL AND MORTGAGE ASSISTANCE. THE RECOMMENDATION FROM STAFF, IS TO REALLOCATE FUNDS TO PUBLIC SERVICES AND TO USE WHAT WE ALLOCATED THE ADVANTAGE NEXT LINE PLEASE THE SALVATION ARMY AS THE MONEY ALLOCATED TO THEM AND THEY HAVE MAIN SUBSTANTIAL HEADWAY.

THEY DID HAVE SOME HICCUPS GETTING EVERYTHING SORTED. THEY SPENT OVER $36,000.

THAT IS REALLY A POSITIVE SIGN. WE ARE ALSO RECOMMENDING THAT THE REMAINING BALANCE OF $28,000 BE ALLOCATED TO THEM SO THEY WILL HAVE A TOTAL. I DO WANT TO ADD FOR CLARITY THIS IS INDEPENDENT OF THE UTILITY ASSISTANCE PROGRAM THIS NON- COVID -- NON- COVID ACT HAS UTILIZED THE FUNDING. ONE OF THE CONVERSATIONS I HAD, CAN WE GO TO SLIDE NUMBER SIX.

ONE OF THE CONVERSATIONS, WE TALKED ABOUT USING PUBLIC SERVICE ALLOCATIONS WHERE WE WOULD USE THE FUNDS FOR RENTALS. AND THEN, THE THOUGHT WAS, WHAT WOULD BE THE REMAINING.

WE DO NOT HAVE THE BEST FUNCTION BUT WE DO WORK WITH HABITAT. BUT IF WE ALLOCATE THIS THIS WOULD COVER THE ADMINISTRATION COSTS. WE CAN GO BACK TO SLIDE NUMBER FIVE. THAT BEING SAID, THEY HAD A TOTAL OF $381,000.

SO OF THAT MONEY, WE DID HAVE A REHAB FUNCTION. THEY STILL HAVE A BALANCE OF

[02:00:08]

$113,000. THEY ARE GEARING UP AND THEY STILL NEED TO FIGURE OUT THE

EXPENDITURES. >> SLIDE NUMBER 17. IF YOU RECALL, WE TALKED ABOUT WHAT WAS AVAILABLE TO US. WE ARE SEEKING APPROVAL FROM COUNSEL, A CONSENSUS TO PROCEED.

I WILL ANSWER ANY QUESTIONS YOU HAVE RIGHT NOW. THIS IS THE FUN THAT WE ARE TALKING ABOUT. THAT IS IN MY OPINION A GOOD USE OF FUNDS.

A GOOD WAY TO UTILIZE THE FUNDS. YOU KNOW, WE HAVE DONE SOME GOOD STUFF WITH THE FUNDS OVER THE LAST FEW YEARS. SO THANKFUL WE HAVE THEM AVAILABLE.

THE HOUSING REHAB WE HELP FAMILIES WITH RE- UP ON THEIR HOMES.

WE HAVE HELPED COUNTLESS FAMILIES WITH UTILITY ASSISTANCE.

THE LATEST PROGRAM WE ARE HELPING FAMILIES WITH RENT OR MORTGAGE ASSISTANCE.

AND ALSO THROUGH THE CARES FUNDING THROUGH THE HOUSEHOLD ASSISTANCE PROGRAM.

SO I'M REALLY PROUD OF WHAT WE ARE DOING AS A CITY IN REGARDS TO HELPING THE BUSINESS BUT OUR RESIDENTIAL COMMUNITY AND THE CARES FUNDING. ONE THING I WOULD LIKE TO PROPOSE, TO THINK ABOUT IS THE RECOMMENDATION FROM THE PUBLIC SERVICES AND THE WORK PACKAGE.

I WOULD LIKE TO CONSIDER COUNSEL, THAT WE USE SOME OF THE FUNDS FOR PARKING IMPROVEMENTS.

IF YOU LOOK AT ANGIE'S RECOMMENDATION ON THE PROJECTS SHE HAS SEVERAL PROJECTS IDENTIFIED. AND WE USE THE FUNDS AND I'M JUST WONDERING IF WE COULD USE SOME OF THE FUNDS TO FURTHER THE DEVELOPMENT OF THE NEIGHBORHOOD PARK WE HAVE.

THE LAST ROUND DID SO MUCH. THIS IS JUST ONE IDEA I HAVE. I HAVE A QUESTION.

AND MARTHA HAS A QUESTION, I WILL GO TO HER. WE TALKED ABOUT SIDEWALK REHAB.

AND WE WERE GOING TO ALLOCATE OUR ALLOCATIONS TO INCOME QUALIFYING RESIDENCE FOR THE FIRST TIME. I WAS CONFUSED WHEN I SPOKE EARLIER.

DID WE BUDGET THE 50,000 FROM THE GENERAL FUND OR WAS THAT COMING FROM CB G FUNDS HELP ME

TOO UNDERSTAND. >> IF WE CAME FORWARD WE DID ALLOCATE THE FUNDS $50,000

TOWARDS SIDEWALK REHABILITATION. >> SO WE HAVE 50,000 CURRENTLY SET ASIDE IN FUNDS.

>> I DON'T KNOW THE STATUS OF THE FUND BUT I WILL ASSUME YES. >> WE HAVE MADE THE DECISION AS

COUNSEL. >> THAT DOESN'T FACTOR INTO WHAT WE ARE LOOKING AT RIGHT NOW

POTENTIALLY. UNLESS WE DECIDE IT DOES. >> OKAY.

>> SO HOW DOES THAT WORK, THE $50,000 THAT'S ALLOCATED, DO THOSE RESIDENTS HAVE TO REQUEST

[02:05:02]

A SIDEWALK REPLACEMENT. HOW DO YOU DETERMINE WHERE THE FUNDS ARE SPENT?

>> WE HAVE ALLOCATED THE FUNDS. BUT THEY ARE NOT UP AND RUNNING YET.

>> I AGREED WITH EVERYTHING YOU SAID ABOUT THE REALLOCATION. WE PUT THE INFO WOULD DEFINITELY BE INTERESTING TO SEE A PORTION OF THIS GO IN TO THIS. SAN, I WOULD LIKE TO CONTINUE WITH THE SIDEWALK REPLACEMENT AND THE QUALIFYING NEIGHBORHOODS, HOWEVER WE ADMINISTRATE THAT. I WAS JUST LOOKING AT A LOT OF FACEBOOK COMMENTS THIS PAST WEEK, I DON'T KNOW IF IT WAS IN A QUALIFYING NEIGHBORHOOD BECAUSE PEOPLE DID NOT SAY WHERE THEY LIVE. BUT I AM SEEING A LOT OF COMMENTS ABOUT THE SIDEWALKS AND PEOPLE TAKING THEIR BABIES SIDEWALKS TO THE STREET. ONE LADY SAID SHE FELT ON AN UNEVEN SIDEWALK. SO WE HAVE GIVEN A LOT OF ATTENTION TO THE ALLEYS.

OVER THE LAST SEVERAL YEARS WITH THE FUNDS. BUT I WOULD LIKE TO CONTINUE, TO FOCUS ON THE SIDEWALKS, BECAUSE IT IS SOMETHING THAT IS HARD FOR PEOPLE IN LOWER INCOME TO PUT

THEIR MONEY INTO. >> FOR THE PUBLIC LISTENING, SIDEWALK REPLACEMENT IS THE RESPONSIBILITY OF THE HOMEOWNER. HISTORICALLY WE HAVE HAD A 5050 PROGRAM AND UNTIL THE FUNDS RUN OUT, ANYBODY COULD APPLY FOR IT AND WE WOULD SHARE THE COSTS, 50% CITY 50% RESIDENT.

WHAT WE HAVE DECIDED IN THE UPCOMING YEAR WE WOULD ALLOCATE 50,000 FROM THE FUNDS, ONE 100% SIDEWALK REPAIR IN QUALIFYING AREAS, IN A PROGRAM FOR QUALIFIED RESIDENTS AT A CERTAIN INCOME LEVEL. THAT PROGRAM HAS NOT BEEN ROLLED OUT YET.

SO THAT DOLLAR ALLOCATION IS IN FUNDS SEPARATE AND APART FROM WHAT WE ARE TALKING ABOUT TONIGHT. BUT THERE IS $150,000 IN THREE YEARS BACK AND TWO YEARS BACK.

WHETHER THAT IS MORE SIDEWALK ALLOCATION OR MORE HOURLY ALLOCATION OR SOMETHING ELSE LIKE MY IDEA OF SCRUBS OR SOMETHING ELSE. I JUST WANT TO MAKE SURE WE WERE

ALL IN THE SAME PAGE. MATT HAS HIS HAND UP. >> IS I WAS GOING TO AGREE WITH BOTH OF YOU HAVE SAID. I HAVE ALWAYS FOUGHT FOR PARTS. THE NICE THING IS, IT AMAZES ME WHEN I'D LOOK AT WHO IS ELIGIBLE. IT IS A BIG PORTION OF THE CITY.

THAT'S WHY WE ALLOCATED THE FUNDS FOR A SIDEWALK AND I WOULD BE CURIOUS TO SEE WHAT THE ANALYSIS LOOKS LIKE. I DON'T KNOW IF IT NEEDS TO GO TO ALEX OR NOT.

>> WE HAVE LOOKED AT PARKS FORMAT AND THIS WAS THE ONLY ONE THAT QUALIFIED.

IT DOESN'T MEAN WE SHOULD NOT READ LOOK AT IT BUT THAT HAS BEEN THE CONCLUSION.

>> WHAT QUALIFIES CLICKS. >> I WILL RELOOK AT THE MAP AND MAKE SURE IN THE PAST IT WAS THIS SPIRIT WE WILL LOOK AT THE MAP AND MAKE SURE WE HAVE GOOD PROJECTS AND TWO OPTIONS.

[02:10:05]

>> OKAY. >> SORRY I WAS MUTED. I'M NOT SEEING ANY OTHER HANDS UP. YOU ARE ASKING IF WE ARE IN AGREEMENT TO MOVING THE FUNDS.

>> THAT'S YOUR QUESTION. AND IS THE ANSWER YES, COUNSEL? >> SO.

>> I'M SORRY MY CAT JUST JUMPED ON ME. THAT WILL BE ON A FUTURE AGENDA

WITH A PUBLIC HEARING. >> CORRECT. ARE YOU ALSO ASKING FOR CONSENSUS ON THE 250,000? AND JUST, SO WE CAN NOTIFY ACCORDINGLY.

>> SOLD THE DECISION OF MOVING INTO PUBLIC SERVICES BUT NOT WHICH SPECIFIC PUBLIC SERVICE?

>> WE HAVE MENTIONED LOOKING AT PARK IMPROVEMENT. SO I WOULD LIKE TO VISIT WITH ANGIE AND MAYBE WE CAN COME BACK WITH A QUICK WORK SESSION TO SEE THE IMPROVEMENTS AND HAVE THE

PUBLIC HEARING. >> THE PUBLIC IS DO YOU HAVE TO SPECIFY AN EXACT PARK?

>> SO WE MAY HAVE TO SIT DOWN AND TALK ABOUT IT AND COME BACK IN TWO WEEKS.

MAYBE FOUR WEEKS. PART OF THAT IS, IS THE 50,000 WE ALLOCATED, ENOUGH.

>> EXACTLY. WOULD YOU PROPOSE TO SUPPLEMENT THAT ONE FURTHER.

>> AND THE 50 DOESN'T GO VERY FAR ON THE SIDEWALKS. >> NO.

>> THAT'S APPROXIMATELY 20 HOMES. >> 20 HOMES.

WE WILL JUST DUES TONES. >> THE DIFFERENCE IS IT'S OUR RESPONSIBILITY TO MAKE CAPITAL IMPROVEMENTS AND THE RESIDENTS RESPONSIBILITY TO REPAIR SIDEWALKS BUT WE ARE ALSO TRYING

TO HELP THOSE THAT NEED HELP. SO IT IS A BALANCING ACT. >> SO WE WILL COME BACK WITH RECOMMENDATIONS FOR ANOTHER WORK SESSION TALKING ABOUT OPPORTUNITIES TO UTILIZE THE ORIGINAL ALLOCATION AND COME BACK WITH OPTIONS FOR US TO DISCUSS AND WE WILL DIVE INTO

THE NEXT STEP. >> DID WE ALLOCATE CERTAINLY WOULDN'T PUT ANY OF THIS 158 INTO ALLIES.

>> I THINK MAYBE WE SHOULD LOOK AT SOME OF THE 127 TO GO BACK

INTO SIDEWALKS. >> PROBABLY ALREADY IDENTIFIED

THAT PROJECT, RIGHT? >> WE HAVE SO MANY PROJECTS FOR ALLIES ABSOLUTELY BUT WE STILL HAVE OPPORTUNITIES SO YES WE WILL HAVE A MORE SOLID DISTRIBUTION OF PROPOSEDDAL CAKES NOW THAT WE KNOW THAT MOVING FORWARD.

>> ANY OTHER GUIDANCE YOU WANT TO GIVE, COUNCIL?

>> OKAY. >> YOU GOT WHAT NEED?

>> YES. THANK YOU.

>> IT'S 7:30. SHOULD WE TAKE A COUPLE OF MINUTE BREAK AND THEN GO INTO THE REGULAR MEETING?

>> YOU WANT TO COVER 3B AFTER THE MEETING?

>> YES. >> LET'S TAKE A THREE OR FOUR

MINUTE BREAK. >> MAYOR, CAN --

>> THANK YOU. ANYONE.

[4. DISCUSS CONSENT AGENDA ITEMS]

I KNOW I HAVE A QUESTION ABOUT AN ITEM ON CONSENT WHICH IS ITEM 7M. AND I KNOW BLAKE HAS A QUESTION

ABOUT 7J. >> I ACTUALLY HAVE A QUESTION ABOUT 7 J. DO YOU WANT TO COVER IT AFTER THE BREAK OR BEFORE?

>> DO YOU THINK IT'S QUICK TO ANSWER?

[02:15:03]

>> YES. THIS IS FOR GARY.

ON ITEM 7J. THE I THINK IT'S THE CONTRACT RENEWAL WITH CAM CREEK.

THERE IS A 2.3% CONTRACT INCREASE IN THERE.

AND THERE WAS A 3% INCREASE IN THE CONTRACT IN JANUARY OF 2020.

GIVEN THE 5.3% INCREASE IN THE CONTRACT AND LESS THAN A YEAR DO YOU SEE -- DO YOU THINK THAT GOING BACK OUT TO BID ON THIS CONTRACT IS APPROPRIATE GIVEN THAT LAST TIME THIS CONTRACT WAS

OUT WAS 2018? >> WHEN ALL THE CONTRACTS COME UP FOR RENEWAL THAT YEAR BEFORE YOU TAKE INTO COUNCIL YOU ANALYZE THE MARKET RATES AND THAT IS STILL BELOW THE MARKET RATE SO, THAT IS WHY WE MOVED IT FORWARD.

OBVIOUSLY IF IT WAS NOT IN THE MARKET WE WOULD RECOMMEND TO REBID BUT WE DID THE ANALYSIS AND IT PROVED TO BE RIGHT BELOW MARKET AND SO, THAT IS WHY WE MOVED IT AHEAD FOR REQUEST AND

APPROVAL. >> DO YOU KNOW THE INCREASE IN THE MARKET OVER SINCE 2018? THAT IS KIND OF A TOUGH

QUESTION. >> 3.5% TO 4% A YEAR.

CONCRETE IS GOING UP. AND WHEN WE RENEW A CONTRACT THERE ARE CERTAIN LINE ITEMS THAT INCREASE.

IT'S A STRATEGIC MOVE AS FAR AS WHEN THEY BID THE CONTRACTS WHAT WE CHARGE FOR CERTAIN ITEMS. WE ANALYZE IT ALL AGAINST THE MARKET. WE FELT IT WAS STILL A VALUE FOR THE CITY. A GREAT CONTRACTOR AND THAT IS

WHY WE PUSHED IT FORWARD. >> OKAY.

THANK YOU. >> AND I HAVE A QUICK QUESTION OFF 7 M AND THIS IS PROBABLY FOR WHITNEY ARBLAKE.

-- OR BLAKE. WHEN AND HOW AND WHEN ARE WE GOING TO DISCLOSE WHO GOT GRANT MONEY FOR THE SMALL STIMULUS

BUSINESS GRANTS? >> IS ED ON HERE SOMEWHERE.

>> I APOLOGIZE -- THE INFORMATION HAS TO BE MADE AVAILABLE TO DALLAS COUNTY AT THE END OF THE -- FOR THE GRANT SO IT CAN BE MADE AVAILABLE AFTER NOVEMBER 30TH.

>> ARE ALL BUSINESSES IN THE CITY OF ROWLETT FOR ALL THREE

PHASES, PLEASE. >> YES.

>> THAT IS PUBLIC INFORMATION. THESE ARE FEDERAL CARES FUND WE RECEIVED. THANK GOODNESS WE CAN HELP OUR SMALL BUSINESSES BUT WE ALSO NEED TO MAKE SURE THIS IS TRANSPARENT AND AVAILABLE TO OUR RESIDENTS.

OKAY. ED?

>> YEAH. THANK YOU.

>> I DON'T KNOW HOW YOU'RE GOING TO DO THAT.

WE'LL FIGURE IT OUT BUT IT NEEDS TO GET DISCLOSED.

COUNCIL, ANYTHING QUESTIONS OR ANYTHING YOU WANT TO BE PULLED FOR CONSIDERATION ON THE CONSENT AGENDA?

>> NOW WE'LL TAKE A THREE OR FOUR MINUTE BREAK ANDMALL BREAKD THEN GO TO THE EXECUTIVE SESSIONS? DOES THAT WORK FOR EVERYBODY? OKAY.

[3B. Discuss the next steps for safely reopening City offices and facilities and take any necessary action. (30 minutes)]

WE'RE GOING TO GO BACK TO 3B WHICH IS DISCUSS THE NEXT STEPS FOR SAFELY REOPENING CITY OFFICES AND FACILITIES AND TAKE

ANY NECESSARY ACTION. >> GOOD EVENING, COUNCIL.

>> WE HAVE A PRESENTATION. WE'RE GOING TO TALK ABOUT UPDATING THE SCHEDULE FOR REOPENING CITY OFFICES.

SO BASICALLY TONIGHT IS REALLY ABOUT THE GOVERNOR REISSUED NEW ORDERS ON SEPTEMBER 17 THAT OFFICES CAN GO BACK TO 75% CAPACITY. GYMS AND LIBRARIES CAN OPEN BACK UP TO 75% AND SOME EVENTS CAN RESUME BASED ON SOCIAL DISTANCING AND GROUPS LESS THAN 10.

SO TONIGHT THAT IS WHAT WE'LL TALK ABOUT.

OUR REOPEN PLAN REALLY TAKES INTO CONSIDERATION THE HEALTH AND SAFETY OF OUR EMPLOYEES. WE HAVE TALKED A LOT ABOUT THIS.

WE HAVE WORKED WITH CITY MANAGEMENT.

THE FIRE CHIEF. OF THE EMERGENCY SERVICES COORDINATOR AND HUMAN RESOURCES, RICHARD WHO HAS BEEN MANAGING OUR EMPLOYEE ASPECT ALL ALONG AND DEFINITELY WORKED WITH US

[02:20:02]

DURING THE SUMMER WITH WET ZONE AND MANAGING ANY TIME WE HAD TO ANYONE EXPOSED OR TESTED POSITIVE WORKING DIRECTLY WITH THE FOLKS TO MAKE SURE WE WERE ABLE TO REOPEN SAFELY.

THE PLAN WE PROPOSE TONIGHT WILL BE PHASED IN BETWEE OCTOBER 7 AND NOVEMBER 1ST. THERE IS NO CHECK THE BOX RIGHT ANSWER FOR EVERY DEPARTMENT. BASED ON WORK SPACES.

BASED ON USAGE. BASED ON A LOT OF THINGS.

SO THERE WILL BE SOME DEPARTMENT DISCRETION TO WORK WITH THIS PLAN. TO WORK WITH INDIVIDUALS.

TO TAKE UNTIL CONSIDERATION OPEN WORK SPACES VERSUS CLOSED OFFICES AND CURRENTLY ALL OF OUR FACILITIES ARE OPEN TO THE PUBLIC. WE'RE HOLDING MEETINGS ON-LINE.

COUNCIL MEETINGS AND BOARD MEMBERS THROUGH ZOOM.

INTERNAL STAFF MEMBERS THROUGH MICROSOFT TEAMS. PEOPLE ARE WORKING MASKS AND SOCIAL DISTANCING AND FOLLOWING SCREENING PROPOSE CALLS. WE HAVE ABOUT 37 EMPLOYEES THAT ARE PERFORMING TELEWORK EACH DAY.

NOT THE SAME 37 EVERY DAY. SO FOR INSTANCE AT THE LIBRARY OR IN FINANCE WE HAVE AN A SHIFT AND B SHIFT.

A SHIFT IS ON MONDAY AND B SHIFT IS ON TUESDAY AND IT GOES BACK AND FORTH. FEASIBLE STAFF ARE WORKING IN ROTATIONS SO THE PROPOSED AMENDMENT IS STAFF WITH PRIVATE OFFICES AND CUBICLES WILL TRANSITION TO WORK ON-SITE BETWEEN OCTOBER 6 AND DECEMBER 1ST.

IT'S STRETCHED A LITTLE BIT. FINANCES DOING THEIR AUDIT SO IT WILL TAKE LONGER BECAUSE THEY HAVE A LOT OF SHARED WORK SPACES DURING THE AUDIT PREP AND EMPLOYEES IN OPEN AREAS WILL CONTINUE TO WORK IN SHIFTS WHERE APPROPRIATE AND AS DETERMINED BY THE DEPARTMENT DIRECTOR. STAFF WILL BE REQUIRED TO WEAR MASKS WHEN IN OPEN AREA. THIS IS SOMETHING THAT WE ALREADY DO AND PRACTICE SOCIAL DISTANCING AT ALL TIMES.

WE'LL COMMENT TO HOLD MEETINGS VIA ZOOM SO WE'RE NOT ALL TOGETHER AND WE'LL CONTINUE TO DO PROPER PROTOCOL.

THIS WILL MAKE THE BIGGEST CHANGE AND OFFICES WHERE SOME FOLKS ARE STILL WORKING FROM HOME.

THEY ARE STILL PERFORMING DUTIES FROM HOME.

SHE CAN NOW IN THIS PLAN RETURN TO WORK.

SO, THAT IS THE BIGGEST DIFFERENCE AND WE WILL PHASE IT IN FOR ALL EMPLOYEES. ALL 37 TO BEGIN TO RETURN TO THEIR OFFICES. FEEL FREE TO STOP ME AND I WILL BE HAPPY TO ANSWER QUESTIONS. SINCE THIS BEGAN IN MARCH BOTH THE PARKS MAINTENANCE STAFF AND THE PUBLIC WORKS STAFF HAVE BEEN WORKING ALTERNATING DAYS. PUBLIC WORKS WORKS MONDAY, TUESDAY AND WEDNESDAY AND THOSE ARE 12 HOUR SHIFTS OR THURSDAY, FRIDAY AND SATURDAY AND THOSE GUYS HAVE BEEN DOING THAT SINCE MARCH 15TH. PARKS & REC., FIELD STAFF WORK EVERY OTHER DAY. 10 HOUR SHIFTS SEVEN DAYS A WEEK. SO MONDAY, WEDNESDAY, FRIDAY, SUNDAY, TUESDAY, THURSDAY, SATURDAY AND THEY'VE BEEN DOING THAT SINCE MARCH. WE TALKED ABOUT HOW TO SWITCH THAT UP AND HOW TO MAKE SOME CHANGES TO THAT AND REALLY CAME TO THE CONCLUSION THAT THERE WAS NO NEED TO MAKE CHANGES NOW AND THEN IMMEDIATELY IN A MONTH GO BACK TO SOME KIND OF NORMAL SO WHAT WE WILL DO WHAT WE'RE PROPOSING TO DO IS GET OUR CREWS BACK ON SOME SORT OF NORMAL SCHEDULE.

PUBLIC WORK MONDAY THROUGH FRIDAY FROM 7:00 TO 4:00 WITH ALL PROPER SAFETY PROTOCOL IN PLACE.

MASKS ON. BUT IT WILL ALSO ALLOW THEM TO ACCOMPLISH SOME PROJECTS THAT CURRENTLY ONLY ONE CREW MEMBER CAN'T BE ON-SITE TO ACCOMPLISH. SO ABSOLUTELY WEARING MASK AND CONTINUE THE CLEANING AND SANITIZING BUT BEING ABLE TO BE IN A TRUCK TONIGHT TO ARRIVE AT A PROJECT AND GET A PROJECT DONE AND GO TO THE NEXT ONE. FOR PARKS IT LOOKS A LITTLE DIFFERENT THEM. WILL WORK SPLIT SHIFTS.

TWO CREWS WILL WORK MONDAY THROUGH FRIDAY 7:00 TO 4:00.

AND WE WILL CONTINUE TO PROVIDE SEVEN-DAY A WEEK SERVICE SO WE'LL HAVE WEEKENDS WHERE WE HAVE A CREW THAT WE HAVE SEVERAL STAFF THAT WORK FOUR, 10 HOUR DAYS.

THERE ARE TWO HERE EVERY WEEKEND.

IT ALLOWS US TO CONTINUE SANITIZING WHERE NEEDED.

ALL OF THE PROTOCOLS PUT IN PLACE BECAUSE OF THE PANDEMIC WE WILL BE ABLE TO CONTINUE TO DO THAT.

AGAIN HERE THERE MAY BE SOME SPECIAL CIRCUMSTANCES WHERE THE

[02:25:02]

DEPARTMENT DIRECTOR HAS TO WORK WITH THE EMPLOYEES BECAUSE OF CONCERNS OR SAFETY AND WE WILL DO THAT TO ENSURE THAT WE'RE ACCOMMODATING ALL OF OUR EMPLOYEES WHERE NECESSARY.

ROWLETT COMMUNITY CENTER. AS MOST OF YOU KNOW CURRENTLY THE CENTER IS OPENED MONDAY THROUGH FRIDAY FROM 7:00 A.M. TO 6:00 P.M. WE USE A SIGN UP SCHEDULE THAT ALLOWS FOLKS TO SIGN UP AND COME IN.

BEGINNING OCTOBER 12TH WE'LL BEGIN HOSTING EARLY VOTING.

WE WILL HAVE STAFF THERE DURING THESE HOURS TO GET THE BUILDING OPEN AND READY FOR EARLY VOTING AND THEN STAY THROUGH THE END OF EARLY VOTING EACH EVENING. SO THE PROPOSED AMENDMENTS TO THE CURRENT OPERATIONS AT THE ROWLETT COMMUNITY CENTER INCLUDE EXPANDING OUR HOURS. WE'RE GETTING A LOT OF QUESTIONS -- CAN I PLEASE WORK OUT AFTER WORK? SO EL WE EXTEND OUR HOURS BACK TO OUR NORMAL HOURS.

WE HAVE BEEN DOING SOME PROGRAMMING SO WE'LL CONTINUE TO DO THAT FOR YOUTH AND ADULTS. WHERE WE CAN PROVIDE SOCIAL DISTANCE AND MASK QUESTIONS WORN.

WE'LL CONTINUE TO HOLD OFF ON OUR EXERCISE PROGRAMS AND OUR SENIOR PROGRAMS. BEGIN GO AND COFFEE AND DOUGHNUTS. SOME OF OUR SENIOR EXERCISE PROGRAMS WHERE THEY SHOW UP AND PARTICIPATE IN A PROGRAM.

THE ONLY ROOM LEFT TO DO THAT IS OUR AEROBICS ROOM IS VERY SMALL AND THE CAPACITY IS VERY SMALL AND THE AIR CIRCULATION IS NOT GREAT SO WE'LL REEVALUATE ONCE EARLY VOTING IS DONE.

WE WILL UP THE CAPACITY IN THE FITNESS AREA AND WALKING TRACK TO 75% WHICH IS IN LINE FOR THE GOVERNOR'S ORDERS FOR GYMS. THAT MEANS THE FITNESS AREA IS 37 AND WALKING TRACK IS 33.

THEY ARE STILL WEARING MASKS THE ENTIRE TIME.

CUSTOMERS ARE WEARING MASKS THE ENTIRE TIME AND ALSO GLOVES IN THE FITNESS AREA AND WE'LL CONTINUE THAT.

OUR GYM WILL BE A GYM OCTOBER 12TH BUT IT'S A UNIQUE SITUATION BECAUSE GIVEN THE ACTIVITY THAT'S TAKE PLACE IN THE GYM ONLY SO MANY PEOPLE CAN PARTICIPATE.

WHEN WE HAVE PICKLE BALL ONLY 12 PEOPLE CAN PLAY AT ANY GIVEN TIME. FOR BASKETBALL IF WE BUMP THAT NUMBER TO 75% WE WOULD HAVE A LOT OF PEOPLE STANDING AROUND WAITING AND THE GOAL IS TO REDUCE THAT STAND AROUND WAIT TIME. RIGHT? SO WE'LL CONTINUE TO ENFORCE THOSE SMALLER RATIOS IN OUR GYMS IN ORDER TO ENSURE THAT WE CAN STILL ACCOMMODATE PEOPLE AND KEEP PEOPLE SAFE. TAKE INTO CONSIDERATION GYM A THAT IS STILL 48 PEOPLE EVEN AT 25%.

SO IT'S STILL A SIGNIFICANT NUMBER OF PEOPLE IF WE GO UP TO 50 THAT IS 90 PEOPLE IN THE GYM. SO THERE IS JUST NOT REALLY ACCESS TO THE EQUIPMENT TO BE ABLE TO DO THAT.

GB WILL BE CLOSING OCTOBER 12-NOVEMBER 4TH TO HOST VOTING AND WE'VE WORKED OUT SPECIFIC SAFETY PROTOCOLS AND THEY ARE REALLY ON-BOARD WHEN SURING THAT CUSTOMERS CAN GET IN ONE DOOR AND OUT ANOTHER DOOR. IF WE SOCIALLY DISTANCE AND KEEP THE EQUIPMENT CLEAN. RESERVATIONS WILL CONTINUE TO BE HELD THROUGH SIGN UP GENIUS. THAT ALLOWS US TO LIMIT THE NUMBER OF PEOPLE IN THE BUILDING.

WE WILL BEGIN TO DO SOME RESERVATIONS BOTH AT RCC AT THE POOL HOUSE AND IN PAVILIONS WHERE WE CAN LIMIT THAT OR PROVIDE SOCIAL DISTANCING. SO WE'VE DONE A FEW THROUGH TIME WHERE SOMEONE WANTED TO HAVE A MEETING AND IT WAS ABLE TO SPREAD OUT OR A WEDDING SHOWER WHERE THEY WERE ABLE TO SPREAD OUT AND HAVE ONE PERSON OPENING GIFTS AND EVERYONE ELSE IS SPREAD OUT IN FAMILY GROUPS. WE'LL RESUME THOSE WORKING INDEPENDENTLY WITH EACH GROUP THAT RENTS THE FACILITY TO ENSURE THEY ARE FOLLOWING PROPER PROTOCOL.

STAFF HAS BECOME AN EXPERT AT SAYING YOU'VE GOT TO PUT YOUR MASK ON AND STAND SIX FEET AP APART.

AND OUTDOOR PAVILION RENTALS AS LONG AS WE CAN ENFORCE THAT 10% LIMIT AND WITH THE STAFF SEVEN DAYS A WEEK WE WILL BE ABLE TO DO THAT. WE CURRENTLY MAKE PROPOSALS ON THE 15TH OF THE MONTH. OCTOBER EVENTS WE HELD CELEBRATE DIVERSITY LAST SATURDAY. WE HAD ABOUT 100 PEOPLE.

[02:30:01]

THEY WERE ABLE TO SPREAD OUT ON THE GRASS.

WE DID HAVE SOME BUT STAFF WALKED OVER AND SAID PUT YOUR MASK ON AND YOU'VE GOT TO SOCIAL DISTANCE.

FISHING DERBY WAS SCHEDULED FOR OCTOBER AND WE'RE GOING TO DO A VIRTUAL EVENT FOR FISHING DERBY. IT KICKED OFF YESTERDAY OR THE DAY BEFORE. SO WE STOCK THE PONDS AT COMMUNITY PARK. WE ASK THEM TO GO OUT AND FISH AT THEIR CONVENTION. WE'VE STATIONS AND MEASURE IS STATIONS. TAKE A PICTURE AND POST IT ON FACE BOOK AND THAT IS HOW WE'LL DETERMINE THE WINNERS.

IT ALLOWS EVERYBODY TO PARTICIPATE AND THE HALLOWEEN COSTUME EVENT WILL BE A VIRTUAL EVENT.

SAME CONCEPT. TAKE A PICTURE DURING THE WEEK OF HALLOWEEN. AND THEN WE'LL DO AN ON-LINE VOTING AND WE'LL HAVE PRIZES FOR THE WINNERS AS WELL ON THAT.

SO THEN WE START TO TALK ABOUT HALLOWEEN, TRUNK OR TREAT.

IT WAS AN AMAZING EVENT LAST YEAR AND IT WAS EXTREMELY SUCCESSFUL AND WE HAD A TON OF PEOPLE BUT IT'S ALMOST IMPOSSIBLE TO DO THAT AND STILL HONOR SOCIAL DISTANCING SO WE'RE GOING TO CHANGE IT UP THIS YEAR. A HALLOWEEN HAUNTED TRICK-OR-TREAT TRAIL. IT WOULD BE HELD ON HALLOWEEN.

WE TYPICALLY DO OUR EVENT THE WEEKEND BEFORE.

THIS YEAR WE'LL DO IT ON HALLOWEEN TO ENCOURAGE PEOPLE TO PARTICIPATE. WE'RE GOING TO RUN 5:30 TO 9:00.

THAT WILL GIVE US SOME EARLY RESERVATION SPOTS AND HAVE SOME OPENINGS AT THE END FOR PEOPLE THAT DIDN'T GET ON THE RESERVATION LIST. IT WILL BE A DRIVE THROUGH.

THEY ARE ENTER RCC PARKING LOT. AND MAKE A CIRCLE THROUGH THE WET ZONE PARKING LOT AND EXIT THE RCC PARKING LOT.

RESERVATIONS WILL BE DONE IN TIME SLOTS.

I'VE DONE SOME BAD MATH AND WE THINK WE CAN REGISTER ABOUT 300 VEHICLES . WE'LL HAVE TIME SLOTS WHERE FOLKS CAN REGISTER. PEOPLE THAT REGISTER AT 5:30.

PEOPLE THAT REGISTER AT 6:00 SO WE'RE NOT BACKED UP AND THAT WAY WE CAN GET THEM THROUGH. WE'LL DECORATE THE PARKING LOT.

SOME OF YOU MAY REMEMBER WHEN WE DID DECORATE TRAILS.

LOTS OF MACHINES AND ALL OF THE GOOD STUFF.

WE WILL ALLOW VENDORS TO PARTICIPATE.

THEY WILL PREPACKAGE THEIR CANDY.

PARTICIPANTS STAY IN THE CAR AND THEY DROP IT IN THE BAG.

ALL OF OUR PARTICIPANTS WILL HAVE ON MASKS AND GLOVES.

WE'VE TOLD THEM THEY CAN DECORATE THE TRUNK OF THEIR CAR OR DECORATE A TENT. WE HAVE SPOTS FOR ABOUT 15 DIFFERENT VENDORS TO BE ABLE TO PARTICIPATE.

WE WILL ASK THAT THEY DO PREPREPARED CANDY BAGS.

WE'LL REQUIRE PEOPLE TO TELL US HOW MANY KIDSES ON WILL BE IN THE CAR SO WE WILL BE PREPARED. AND OF COURSE WE WILL BE PREPARED WITH BACK UP CANDY IF NEEDED.

NO ONE WILL BE ALLOWED TO LEAVE THEIR VEHICLES.

I DROVE THIS AS YOU KNOW I HAVE TWO GROWN CHILDREN.

I MADE A LOT OF DRIVE THROUGH STUFF WHEN MY KIDS WERE LITTLE.

IT TOOK ME ABOUT 15 MINUTES TO GET FROM START TO FINISH.

DRIVING ABOUT A-MILE-AN-HOUR THROUGH THE PARKING LOT.

YES PEOPLE WERE TONKING AND FLASHING THEIR LIGHTS.

I STOPPED 5-10 SECOND STOPS. IT WILL BE PLENTY OF TIME FOR US TO BE ABLE TO GET CARS THROUGH THE PARKING LOT AND STILL BE ABLE TO SERVICE THE PUBLIC AND MAKE SURE THE KIDS HAVE SOMETHING FUN TO DO ON HALLOWEEN THAT IS SAFE AND HOPEFULLY PREVENTS THE GATHERINGS AND WILL PROVIDE THE SOCIAL DISTANCING THAT WE NEED. I'LL PAUSE THERE IF YOU HAVE ANY QUESTIONS. NO QUESTIONS.

OKAY. NEXT SLIDE.

WE'LL JUMP TO THE LIBRARY. WE'VE SPENT A LOT OF TIME TALKING ABOUT THIS. OUR LIBRARY IS ALSO READY TO RETURN TO REGULAR HOURS. SHE HAS PUT IN PROTOCOLS THAT

[02:35:01]

WILL ALLOW HER STAFF TO RETURN. SHE HAS BEEN ALTERNATING DAYS.

HER STAFF IS ALSO READY TO RETURN.

RETURN TO NORMAL HOURS MONDAY THROUGH THURSDAY 9:30 TO 8:30.

FRIDAY AND SATURDAY 9:30 TO 5:30.

THEY WILL KEEP THEIR CHRISTMAS TEE AT 50%.

ABOUT 50 PEOPLE IN THE LIBRARY AT ANY ONE TIME BUT THEY WOULD LIKE TO MAINTAIN THE FLEXIBILITY TO INCREASE CAPACITY AS NEEDED.

THEY ARE GETTING NOWHERE NEAR 50 PEOPLE IN THE LIBRARY AT THE SAME TIME. SO IT HAS NOT BEEN AN ISSUE.

SO SHE WANTS TO STAY THERE FOR A WHILE AND THEN PLAY IT BY EAR.

IF IT BECOMES WE'VE GOT 50 AND CAN STILL DO THIS WE MAY JUMP IT UP AND WORKING WITH THE FIRE CHIEF AND EMERGENCY MANAGEMENT.

STAFF HAS BEEN FOR THE LAST SEVERAL WEEKS PROVIDING BOTH IN PERSON AND CURBSIDE SERVICE DURING NORMAL HOURS.

THEY SAW A LITTLE BIT OF DECREASE WHEN SCHOOL WENT BACK SO WE'RE PROPOSING GOING AHEAD AND NOT JUST HAVING SPECIFIC CURBSIDE HOURS AND SPECIFIC OPEN TO THE PUBLIC HOURS BUT COMBINING THOSE HOURS AND EXTENDING THEM A LITTLE BIT.

THEY ARE SEEING LESS CURBSIDE SERVICE NEEDED.

THEY WOULD LIKE TO RESUME GED TRAINING.

THE TUTORING AND 101 AND SOME OF THE COMPUTING TRAINING.

SHE HAS ASSURED ME THEY CAN DO THAT TO BEGIN TO OFFER MORE PROGRAMMING AND BRING THAT ON A LITTLE BIT AT A TIME.

THEY'VE PROPOSED BRINGING THE COMPUTERS BACK ON-LINE.

AT FIRST TWO OR THREE COMPUTERS ABLE TO BE SPREAD OUT AND ROTATED. SO CUSTOMERS ARE NOT USING THE SAME COMPUTER OVER AND OVER. THEY ARE USING COMPUTER A AND THEN COMPUTER B AND C AND THEY ARE CLEANED IN BETWEEN.

THEY HAVE APPLIED FOR A GRAM. -- GRANT FOR PETITIONS.

AND FOR SPECIFIC SOFTWARE THAT WOULD ALLOW PHIL TO RESET COMPUTERS BEHIND THE SCENE. HE CAN DO THAT NOW IT'S A MORE ROBUST COMPUTER PROGRAM. OTHER PROGRAMMING WILL REMAIN VIRTUAL. THEY WOULD LIKE TO KEEP THAT VIRTUAL. THEIR STEM PROGRAMMING.

THEY ARE SEEING A LOT OF SUCCESS WITH THE VIRTUAL PROGRAMMING AND THEY ARE STILL GETTING A LOT OF PARTICIPATION SO THEY WILL CONTINUE THAT VIRTUALLY FOR RIGHT NOW.

COURTS HAS SPECIFIC PROTOCOL THEY HAVE TO FOLLOW.

NOT JUST RETURNING STAFF. SO LET ME KNOW THAT THE ORDERS FROM THE OFFICE OF THE COURT ADMINISTRATION THEY OVERSEE WHAT THE COURT DOES WILL REQUIRE THEM TO CONTINUE CONDUCTING BUSINESS VIRTUALLY THROUGH THE END OF DECEMBER.

SO THEY ARE HOLDING ALL COURTS VIRTUALLY AND MOST OF THEIR STAFF IS BACK AND FOLLOWING THE SAME PROTOCOL.

WEARING MASK AND BEING SOCIAL DISTANCED.

PUBLIC MEETINGS. SO HERE WE GET A LITTLE TOUGH BECAUSE WE HAVE THE CITY COUNCIL MEMBERS, BOARD MEETINGS.

WE HAVE A NUMBER OF MEETINGS. WE'RE IN A SITUATION WHERE WE NEED TO DO EITHER IN PERSON MEETINGS OR ALL VIRTUAL.

AN A OR B OPTION. THERE ARE SOME EYE BRIDGE OPTIONS AND IT IS TRYING TO WORK THROUGH THE SPECIFICITY OF THAT.

JOEY HAS MET WITH SOME PEOPLE AND THERE IS SOME ADDITIONAL EQUIPMENT WE MAY NEED TO PURCHASE.

HE IS GOING TO VISIT A FEW SITES THAT ARE DOING IT.

THEY'VE BEEN WORKING CLOSELY. WHAT WE'RE TRYING TO PREVENT IS THE CHAOS THAT HAPPENED AT THE VERY FIRST MEETING WHERE SOME ARE VIRTUAL AND SOME ARE ON-SITE AND IT GETS A LITTLE WONKY WITH ZOOM. IF WE CHOOSE TO STAY VIRTUAL WE'LL CONTINUE LIKE WE ARE. IF WE CHEW TO GO IN PERSON WE'LL HAVE A COUPLE OF CHALLENGES IN THAT WHEN WE GET CITY COUNCIL, CITY STAFF, THE ATTORNEY, THE REQUIRED PEOPLE IT ALLOWS FOR 12 CITIZENS TO ATTEND THE MEETING SOCIALLY DISTANCED WHICH IS TYPICALLY NOT A PROBLEM. BUT IF WE HAVE A MEETING WHERE A NUMBER OF PEOPLE NEED TO ATTEND WE'LL MANAGE THAT WHERE YOU NEED TO STAY IN THE CAR. UNTIL YOU'RE CALLED.

[02:40:04]

WHAT HAPPENS IF A COUNCILMEMBER GETS QUARANTINED.

HOW DO WE MANAGE THAT. AND JOE IS CONTINUING EVERY DAY TO TRY TO WORK THROUGH THAT. BUT WE HAVE A PLAN.

IF WE WANT TO GO BACK VIRTUAL OR IN PERSON.

SAME FOR BOARD MEETINGS. SOME DON'T HAVE A PROBLEM SOCIAL DISTANCING. IT WOULD TAKE A LITTLE TWEAKING.

THE ARTS AND HUMANITIES MEET AT THE LIBRARY AND THEY MEET IN A SMALL ROOM SO WE WOULD HAVE TO MOVE THEM.

ANY QUESTIONS BEFORE I GO FORWARD?

>> ANGIE, YOU ARE ASKING FOR QUESTIONS WHICH IS GREAT.

BUT LET'S COME BACK AND HAVE DISCUSSION OF A COUPLE OF AREAS AND I'M NOT SURE IF YOU -- THE HAUNTED TRAIL WE NEED TO MAKE A DECISION. WE'LL COME BACK TO THAT WHEN YOU'RE DONE. THIS ONE WE NEED TO MAKE A

DECISION. >> YES, MA'AM.

>> OKAY. THAT MAY BE IT.

PROTOCOL AND EMPLOYEES ARE EXPOSED.

THIS IS PROTOCOL SINCE WE REOPENED IN MAY.

WE GOT LOTS OF EXPERIENCE AT WET ZONE THIS SUMMER FOLLOWING THIS PROTOCOL. WE HAD OTHER SITUATIONS WHERE IT HAPPENED WHEN AN EMPLOYEE IS EXPOSED WE CONTACT RICHARD IN HR. HE AND HIS TEAM GO THROUGH THE STEPS REQUIRED TO MAKE SURE HE HAS A WRITTEN OUT PROTOCOL WERE THEY PRACTICING SOCIAL DISTANCING AND WEARING MASKS AND CLEANING. AND WERE WE FOLLOWING THAT SO HE CAN DO IMMEDIATE CONTACT TRACING IF THERE WERE A COUPLE OF PEOPLE ON THE SHIFT. EVERY SITUATION HAS BEEN DIFFERENT. BUT IN THE COUPLE OF INSTANCES WHERE WE HAD SCARES AT WET ZONE WE DIDN'T HAVE ANY OTHER EMPLOYEES BECAUSE ALL OF THE PROTOCOLS WERE FOLLOWED PROPERLY. AND WE WERE NOTIFIED EARLY.

WE WERE ABLE TO ASK THAT EMPLOYEE TO STAY AWAY FROM WORK.

AND WE WERE ABLE TO LIMIT ANY SPREAD AT WORK AT WET ZONE SPECIFICALLY AND THAT IS THE ONE I'M MOST FAMILIAR WITH.

WE'LL CONTINUE TO WORK WITH THE HUMAN RESOURCES TEAM TO ENSURE THAT EACH SCENARIO ALLOWS FOR INDIVIDUAL DECISIONS BASED ON SPECIFIC CIRCUMSTANCES. SO TWO THINGS I REALLY NEED HELP WITH IS COUNCIL OKAY WITH THIS PLAN TO MOVE STAFF BACK INTO A MORE ROUTINE WORK ENVIRONMENT? TWO, HALLOWEEN HAUNTED TRAIL DOWN FOR THE HALLOWEEN EVENT AND THEN PUBLIC MEETINGS.

I'M HAPPY TO ANSWER ANY QUESTIONS?

>> THANK YOU, ANGIE. SO I GUESS WE'LL START WITH THE STAFF. MARTHA YOU RAISED YOUR HAND.

DID I START WITH THE RIGHT SUBJECT?

>> I DO HAVE QUESTIONS. AND MY GENERAL QUESTION ANGIE AND I DEPARTMENT SEE IT ADDRESSED IN ANY OF THE AREAS THAT YOU PRESENTED IS THE QUESTION OF VOLUNTEERS? PEOPLE THAT VOLUNTEER WITH THE CITY IN THE VARIOUS DEPARTMENTS.

ARE VOLUNTEERS BEING ALLOWED TO COME AND WORK FOR THE VARIOUS DEPARTMENTS AND IF SO DO YOU HAVE A PROTOCOL SET UP FOR THEM?

>> WE HAVE NOT ALLOWED VOLUNTEERS BACK YET.

WE'VE HAD THIS DISCUSSION. BRIAN MAY HAVE SOME INPUT ON

THIS. >> ONE THING I WAS GOING TO SAY MARTHA, THERE ARE SOME DEPARTMENT THAT'S ARE ABOUT TO ENTER INTO NORMALCY AND THAT IS PART OF THE TRANSITION TO GET THERE IN THE COMING 30-45 DAYS. I THINK WE CAN START REOPENING THE IDEA ABOUT ALLOWING SOME OF THE VOLUNTEERS TO COME BACK.

MAYBE LIKE IN THE TUTORING PARTICULARLY AT THE LIBRARY.

THERE MAY BE SOME OTHER WAYS THAT WE'RE PREPARED TO DO THAT

AND SO DO SO SAFELY. >> I DID HAVE A QUESTION FROM A LONG TIME CITY VOLUNTEER. SO JUST WANTED TO BRING THAT UP.

>> THANK YOU. MARTHA.

>> SURE. >> SO I GUESS WE'LL START WITH COUNCIL ARE YOU OKAY WITH THE PLAN FOR THE STAFFING TO COME

[02:45:03]

BACK ON-LINE IN ACCORDANCE WITH WHAT ANGIE HAS OUTLINED? OR ANYBODY HAVE ANY CONCERNS? QUESTIONS?

THUMB'S UP. >> A QUESTION.

WHEN IT COMES TO CERTAIN STAFF LIKE CRITICAL STAFF IN TERMS OF PUBLIC WORKS, PUBLIC SAFETY, I ASSUME THAT WE HAVE PLANS IN PLACE IN CASE A SHIFT IS AFFECTED.

I ASSUME THAT IS SOMETHING IS THAT WE'VE LOOKED AT AND HAVE A

PLAN FOR? >> BLAKE, WE DO AND AGAIN WE'VE BEEN FOLLOWING THE SAME PROTOCOL ALL SUMMER.

WE'VE HAD A COUPLE OF INCIDENTS WHERE IT'S AFFECTED EMERGENCY SERVICES AND WE'VE IMPLEMENTED THE SAME STRATEGY.

WE'LL DO THE SAME THING. >> OKAY.

THANK YOU. >> IT'S A LITTLE BIT MORE RISKY BECAUSE NOW WE'RE PUTTING ALL OF THE EMPLOYEES ON THE SAME SHIFT.

AS OPPOSED TO A/B DAYS. BUT WE'VE SEEN HOW THE SOCIAL DISTANCING AND THE MASKING PROTOCOLS HAVE BEEN EFFECTIVE.

IS WHAT WE'RE SEEING. >> AND MAYOR JUST TO TAG ON TO THAT, WHAT WAS A LITTLE DIFFERENT SAY WITH OUR PUBLIC WORKS CREWS OUR PARKS MAINTENANCE CREWS IS NOW YOU'RE GROWING TO START SEEING PEOPLE TEAM UP IN A VEHICLE TO WORK AND SO WHAT WE WILL THINK IS PROBABLY NOT GOING TO NECESSARILY AFFECT THE ENTIRE SHIFT BUT THE PROTOCOLS AT MOST PAIN TWO PEOPLE INSTEAD OF THE ENTIRE SHIFT.

CROSS FINGERS. >> DOES THAT ANSWER YOUR

QUESTION, BLAKE? >> YES.

>> PAM YOU HAD YOUR HAND RAISED? >> HE JUST ANSWERED MY QUESTION.

>> THANK YOU. ALL RIGHT.

I'M NOT SEEING ANY OTHER HANDS UP.

EVERYBODY OKAY WITH THE PLAN FOR STAFFING? OKAY. YOU HAVE GOT A YES THERE.

ANGIE. >> THANK YOU.

>> NEXT THE HALLOWEEN EVENT. JUST SO THE PUBLIC IS AWARE GOVERNOR ABBOTT STILL HAS THE PROVISION THAT YOU'RE NOT ALLOWED TO DO OUTDOOR EVENTS WITH MORE THAN 10 PEOPLE UNLESS YOU HAVE SPECIFICALLY THE APPROVAL OF THE MAYOR AS IT RELATES TO THE CITY OR APPROVAL OF THE COUNTY JUDGE AS IT RELATES TO AN AREA THAT IS OUT SAID CITY LIMITS BUT WITHIN THE COUNTY. WE DECIDED AS A COUNCIL THAT THAT DECISION MAKING WOULD REST WITH THE ENTIRE COUNCIL AND SO AS WE'RE MAKING DECISIONS WE'RE BRINGING THEM FORWARD TO COUNCIL. SO ANGIE HAS OUTLINED A PLAN FOR THE HALLOWEEN EVENT. I HAVE TWO QUESTIONS.

ONE, ARE YOU OKAY WITH THE PLAN COUNCIL? YES/NO? BLAKE AND WHITNEY, YES?

>> I AM TOO. >> AND TWO, COUNCIL ARE YOU GOING TO BE ONE OF THE 15 VENDORS -- OR PARTICIPANTS?

>> LAST YEAR DIDN'T WE DO A COUNCIL -- WE PARTICULAR A STATION. WITH COUNCIL.

AND I HAVE GOT TO TELL YOU MATT WAS PRETTY INTEGRAL AT THE

STATION. >> YES, HE WAS.

>> I DON'T ANY OF US THAT CAN STAND THAT LONG.

>> AND BENDING OVER, TOO. >> MARTHA.

-- SO I HAVE A FEELING THAT KAY OR BEE WANTS TO BE ONE OF THOSE VENDORS SO MY TIME WOULD BE SPLIT.

BUT IF WE COULD TAKE SHIFTS I WOULD BE GLAD TO DO SOMETHING.

>> SOME OF US WILL BE THERE ALL THE TIME.

SO ANGIE. YES.

I THINK YOUR PLAN FOR YOUR EVENT IS VERY, VERY WELL THOUGHT OUT.

I THINK WE NEED A LITTLE BIT OF GUIDANCE ON WHAT THAT PACKAGING THING MEANS? IS IT ONE BIG CANDY BAR OR A LOT OF LITTLE PIECES OF CANDY IN A BAG? NOT JUST COUNCIL BUT ALL OF THE PARTICIPANTS.

NEED A LITTLE BIT MORE GUIDANCE IN THAT AREA.

AND WE WOULD LIKE TO BE ONE OF THOSE PARTICIPANTS, PLEASE.

>> I BELIEVE AARON THE INTERIM PARK DIRECTOR IS ON.

AND I'M SURE HE WILL GIVE GUIDANCE AND SIGN YOU UP FOR A

[02:50:02]

TRUNK. >> JUST ON THE SAME DEAL.

LAURA, IF WE END UP HAVING TO MAKE BAGS OF CANDY LET ME KNOW

AND I'LL HELP YOU. >> OKAY.

THANK YOU. >> YOU CAN COUNT ME IN LAURA.

>> I'M PRETTY SURE WE'RE GOING TO BE MAKING BAGS.

>> UNLESS YOU BUY THE JUMBO CANDY BARS.

>> I'M JUST OFFERING MY HELP. >> I KNOW WE HAVE TO DO LIKE

600. >> AT LEAST.

>> EVERYONE IS GOING TO WANT THEIR OWN BAG.

>> 12,000? >> PLEASE ALSO KEEP IN MIND THAT WE HAVE GOT TO DECORATE. NOT JUST A TRUNK BUT MAYBE LIKE

A TENT. >> I HAVE A TENT.

>> WE ARE NOT GOING TO BE GETTING OUT.

>> WE ARE OUTSIDE. >> THEY ARE NOT GOING TO BE

GETTING OUT OF THEIR CARS. >> I'M JUST GIVING HER A HARD

TIME. >> OKAY.

I FORGOT WHAT THE THIRD QUESTION IS.

>> PUBLIC MEETINGS. >> OH, YEAH.

SO I HAVE A DEFINITIVE OPINION BUT I'M GOING TO HOLD MY TONGUE UNTIL I HEAR SOME OTHER PEOPLE TALK.

>> THIS ONE IS A LITTLE HARD BUT GIVEN -- THE COMPLICATION OF HAVING A HYBRID APPROACH AND EVEN BEING ABLE TO DO IT IN PERSON I DON'T KNOW. I'M KIND OF LEANING TOWARD STAYING VIRTUAL A LITTLE WHILE ESPECIALLY GOING INTO THE FALL.

AT THIS POINT. >> BLAKE.

I AGREE WITH THAT. IF WE HAVE TO DO ONE OR THE OTHER AND IT AFFECTS NOT JUST COUNCIL BUT ALSO BOARDS AND COMMISSIONS. I THINK UNTIL THOSE BOARDS AND COMMISSIONS CAN ACTUALLY HOLD EVENTS THAT THE PUBLIC CAN COME TO WITHOUT ALL OF THE COVID RESTRICTIONS I THINK VIRTUAL IS WORKING WELL. SEEMS LIKE WE FINALLY GOT IT DOWN. IT DOES KEEP THE COMMISSIONERS CONNECTED. IT KEEPS US CONNECTED AND I JUST THINK UNTIL WE CAN DO IT IN A NORMAL WAY THAT WE CONTINUE TO DO THE VIRTUAL AND WE'LL SEE HOW LONG THAT LASTS.

IF IT GOES PAST DECEMBER I MAY HAVE A DIFFERENT OPINION.

>> I THINK IT WILL. >> IT COULD.

>> I'M GOING TO TALK A LITTLE BIT OUT OF BOTH SIDES OF MY MOUTH BECAUSE I THINK OUR NORMAL BOARDS AND COMMISSIONS HAVE WORKED IT OUT AND PROBABLY CAN CONTINUE TO MEET VIRTUALLY BUT AS AN ELECTED OFFICIAL WE HAVE A RESPONSIBILITY TO BE TOGETHER AND TO DELIBERATE AND COUNCIL NEEDS FOR MEET IN PERSON.

>> I AGREE WITH YOU, MATT. >> I DO TOO.

>> OKAY. >> LET ME SAY THIS.

I THINK IT IS IMPORTANT IF THERE IS SOMEONE THAT IS AGAINST MEETING IN PERSON THAT WE NEED TO RESPECT THAT AS A COUNCIL.

AND CONTINUE VIRTUALLY BECAUSE IT'S NOT MY DECISION ON WHETHER YOU ARE WILLING TO MEET IN PERSON.

IT'S EVERYBODY'S INDIVIDUAL DECISION AND WE DON'T HAVE A HYBRID ANSWER. SO IN MY OPINION IT NEEDS TO BE UNANIMOUS THAT YOU'RE WILLING TO MEET IN PERSON.

OR WE CONTINUE VIRTUALLY SO I WOULD LIKE TO SEE HOW YOU FEEL ABOUT THAT AND MAYBE IT'S AN IRRELEVANT QUESTION IF EVERYONE

IS WILLING TO MEET IN PERSON. >> I WAS JUST SPEAKING FOR

MYSELF. >> SPEAKING FOR MYSELF.

>> I KNOW THAT. AND I APPRECIATE THAT.

I JUST WANTED TO SAY THAT NOW BECAUSE I DON'T WANT SOMEONE TO GO I'M AFRAID TO SPEAK UP BECAUSE I DON'T WANT TO DO THIS.

>> I'M NOT AFRAID TO SPEAK UP. >> I WOULD RATHER WAIT UNTIL NOVEMBER. PERMANENTLY I WOULD GIVE IT ANOTHER 30 DAYS TO SEE WHAT HAPPENS.

>> THERE ARE SOME OF US AT HIGHER RISK THAN OTHERS AND ALL OF US HAVE TO FEEL COMFORTABLE WITH THAT CONCLUSION.

THAT IS MY OPINION. >> AT LEAST HAVE THE ABILITY TO DO HYBRID WAY OF MEETING THEN SAYING VIRTUAL IS THE BETTER

[02:55:02]

ANSWER UNTIL WE HAVE THAT ABILITY.

>> AND ALSO COULD WE MAYBE IF WE DECIDE TO STAY VIRTUAL MAYBE WE BRING THIS UP EVERY MONTH. AND JUST TEST THE WATER.

>> I THINK EVERY 30 DAYS IS GOOD.

>> THE FIRST COUNCIL MEETING OF EVERY MONTH WE TEST THE WATER AND SEE HOW WE FEEL AT THAT POINT.

>> I LIKE THAT APPROACH. >> LAURA CAN SEND US OUT A QUICK

POLL AND WE'LL MEET OVER E-MAIL. >> MY DEFINITIVE OPINION IS THAT WE NEED TO STAY VIRTUAL FOR NOW. I WOULD LOVE TO GET IN PERSON BUT I AM NOT COMFORTABLE WITH THAT MANY PEOPLE IN THAT ROOM EVEN WITH THAT SOCIAL DISTANCING WITHOUT MY MASK ON AND IT'S VERY DIFFICULT TO RUN A MEETING WITH A MASK ON.

SO, THAT IS JUST MY PERSONAL OPINION.

AM I WILLING TO MEET IN PERSON IF SIX OF YOU DECIDE WE SHOULD MEET IN PERSON. ABSOLUTELY.

BUT I ALSO THINK THAT I WOULD LIKE TO WAIT ANOTHER 30 DAYS TO SEE WHERE THIS GOES JUST BECAUSE I THINK IT'S VERY DIFFICULT TO RUN A MEETING WITH A MASK ON. AND VERY DIFFICULT TO INTERACT FOR AS LONG AS OUR MEETINGS ARE WITH MASKS ON AND I WOULD LYLE LIKE I WOULD HAVE TO WEAR A MASK IN THAT CLOSE PROXIMITY.

THAT IS MY PERSONAL UPON -- OPINION.

>> AND I AGREE WITH THAT. >> WHO SAID THAT?

>> WHITNEY. >> I THINK WE'RE CONCLUDING

WE'RE STAYING VIRTUAL FOR NOW? >> YEP.

>> I THINK WE REASSESS IT AT THE FIRST COUNCIL MEETING EVERY

MONTH UNTIL WE DECIDE. >> I'M JUST GOING TO LEAVE THIS OUT THERE. BECAUSE WE NEED TO LOOK AT ALL SIDES AND I TOTALLY UNDERSTAND WHAT YOU'RE SAYING MAYOR AND EVERYBODY HAS GOT TO HAVE THEIR OWN COMFORT LEVEL.

THIS IS NOT COMING FROM JUST EVEN WANTING TO GET BACK TOGETHER WHICH I DO. THIS IS REALLY WHERE MY THOUGHT PROCESS IS. AS ELECTED OFFICIALS I DON'T BELIEVE WE GOVERN AS WELL IN A VIRTUAL SETTING AS IN PERSON.

QUESTIONS MAYBE DON'T GET -- THERE IS A NATURAL CONVERSATION THAT HAPPENS WHEN YOU'RE IN PERSON AND I THINK THAT VIRTUAL MEETINGS FOR AN ELECTED BODY CAN ONLY BE VIRTUAL FOR -- SO LONG.

IF THIS STRETCHES INTO THE NEW YEAR I'LL DEFINITELY PUSH FOR IT BECAUSE I FEEL IT'S NEEDED FOR GOVERNANCE.

THAT IS MY OPINION. JUST SOMETHING IS TO THINK B. --

ABOUT. >> AND I'D BE HAPPY TO DO IT IF EVERYONE WORE THE MASK THE ENTIRE TIME.

>> THAT IS PRETTY RESTRICTIVE TOO FOR CONVERSATION.

>> SO AND I AGREE WITH ALL SIDES OF THIS DISCUSSION AND IT

STINKS. >> WE ALL AGREE ON THAT ONE.

>> WE HAVE CONSENSUS. >> HAVE A MEETING IN THE PARKING

LOT AND JUST LOOK AT EACH OTHER. >> WE HAVE A NEW PARKING LOT.

>> THANKS TAMMY FOR THAT. >> THANKS TO TAMMY FOR ALMOST FALLING FIVE TIMES ON HER FACE AND THEN HAVING A LITTLE HISSY FIT. FIX THE PARKING LOT.

ONE THING I WOULD LIKE TO SAY ABOUT THIS MEETING THING AND I KNOW Y'ALL KNOW THIS. AND THAT IS HOW YOUR CONVERSATION HAS GONE. MEETING IN PERSON IS NOT GOING TO CHANGE THE CITIZEN'S ABILITY TO BE WITH US IN THE COUNCIL MEETINGS. WE ALL KNOW THAT.

BUT IT DOES HELP WHEN WE ARE TOGETHER IN PERSON TO FACILITATE GOVERNANCE. THERE IS NO DOUBT ABOUT IT.

WITH THAT SAID I THINK YOU HAVE THAT ANSWER, ANGIE?

>> YES, MA'AM. WE'LL MAKE SURE WE HAVE THE

DISCUSSION EACH TIME. >> ALL RIGHT.

>> THANK YOU VERY MUCH. >> ARE WE DONE WITH THAT?

[2. EXECUTIVE SESSION]

>> YES, MA'AM. >> WE STILL HAVE TWO EXECUTIVE SESSIONS. WE HAVE A THREE MINUTE

INTERMISSION AND -- >> YOU NEED TO READ IT IN.

[03:00:07]

>> YES. LET ME READ IT INTO THE RECORD.

AND THEN WE'LL EXIT THE PUBLIC MEETING AND TAKE A THREE TO FOUR MINUTE BREAK AND THEN WE'LL REJOIN IN THE EXECUTIVE SESSION.

WHEN WE CONCLUDE THE EXECUTIVE SESSIONS WE'LL GO BACK TO THE PUBLIC MANAGE AND CONCLUDE THE PUBLIC MEETING.

WITH THAT SAID WE'LL SEE YOU IN THE EXECUTIVE SESSION.

>> LAURA, LET ME KNOW OR RICHARD OR WHOEVER IS DOING THIS WHEN

WE'RE OKAY. >> WE'RE GOOD.

>> OKAY. IT IS 10:08:00 P.M. AND WE HAVE RECONVENED INTO REGULAR SESSION. WE CONCLUDED BOTH EXECUTIVE SESSIONS WITH NO FORMAL ACTION

* This transcript was compiled from uncorrected Closed Captioning.