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[CALL TO ORDER]

[3A. Presentation of Year-End Update from the City Manager for FY2019. (45 minutes)]

[00:28:20]

MANY EXISTING PARKS RECEIVED A LOT OF LOVE.

[00:29:08]

THERE WILL BE WORK OVER THE WINTER AND BY STRING IT WILL BYL

[00:29:18]

HAVE THAT NEW SMELL. IT IS IMPORTANT TO PROVIDE

[00:29:20]

TRAILS INSIDE THE PARK SYSTEM AND CONNECTING NEIGHBORHOODS

[00:29:23]

WITH SCHOOLS, SHOPPING AND OTHER PARKS.

[00:29:26]

IN 2018 A NEW PARKS RECREATION AND TRAIL MASTER PLAN WAS CREATE AND SEVERAL OF THE TOP TRAILS ARE ALREADY COMPLETED OR IN THE WORKS. THE MAINSTREET EAST TRAIL BEING REBUILT NOW AND DESIGNED. THIS YEAR THE PARKS AND RECREATION DEPARTMENT PARTNERED WITH THE DIVERSITY INCLUSION COMMISSION TO PROVIDE AN EXPERIENCE LIKE NEVER BEFORE.

[00:30:07]

STAFF WAS HIGHLY ENGAGED WITH THE COMMUNITY AND CHALLENGED THEM TO QUESTION THEIR DEFINITION OF DIVERSITY.

WE CAN'T WAIT FOR THE NEXT ONE. LIBRARY STAFF STRIVES TO MEET THE NEEDS OF THE COMMUNITY RESIDENTS AT EVERY WALK OF LIFE.

EARLY LITERACY DEVELOPMENT THROUGH STORY TIMES HELP PARENTS AND CARE GIVERS SPARK A LOVE OF LEARNING FOR THEIR CHILDREN.

THE PARKS AND RECREATION DEPARTMENT PARTNER WITH SAM HOUSTON MIDDLE SCHOOL TO OFFER FISHING DAYS AT COMMUNITY PARK.

SAM HOUSTON RECEIVED A GRANT FOR FISHING EQUIPMENT.

THESE FISHING DAYS INCLUDED FISHING, A SCIENCE EXPERIMENT TAUGHT BY SAM HOUSTON SCIENCE TEACHERS.

FOSTERING ECONOMIC VITAL CITY OUR FIFTH PRIORITY WITH A FOCUS ON INTEGRATING COMMERCIAL, RETAIL AND LAKE ORIENTED DEVELOPMENT WITH EMPLOYMENT OPPORTUNITIES AND SUSTAINABLE AND DIVERSIFIED BASE. CITY HAS SEEN PHENOMENAL GROWTH SINCE THE ADOPTION OF REALIZE ROWLET T.

SINCE THE ADOPTION I'VE REALIZED ROWLETT2020 AS SEEN GROWTH.

WITH ANOTHER BILLION DOLLARS PLANNED AND UNDER WAY.

IN ADDITION TO THE GENERAL WEBSITE ECONOMIC DEVELOPMENT HAS CREATED THREE WEBSITES. FEEDBACK HAS BEEN VERY POSITIVE N. ADDITION ECONOMIC DEVELOPMENT CREATES AN ANNEWEL COMMUNITY IS WORKING FOR A MARKETING VIDEO FRO TO THE PROMOTE NORTH SHORE.

THIS SLIDE REPRESENTS A SAMPLING OF ALL THE VARIOUS RECOGNITION, AWARDS AND ACCREDITATIONS THAT THE VARIOUS DEPARTMENTS HAVE RECEIVED. SEVERAL ARE ONGOING COMMITMENT TO ENSURE THE CITY MAINTAINS HIGH STANDARDS AND UTILIZES BEST PRACTICES. SAPPHIRE BAY IS A $1 BILLION MIXED USE DEVELOPMENT LOCATED ON THE SHORES OF LAKE RAY HUB BARD WITH FEATURES SUCH AS CRYSTAL LAGOONS AMENITY AND ISLAND COMPONENT WITH SYNCHRONIZED WATER AND VIDEO SHOW, A CONFERENCE CENTER ACTION WORLD CLASS MARINA AND SURF AND BEACH CLUB, SAPPHIRE BAY WILL BECOME A NATIONAL DESTINATION FOR CONFERENCES, VACATIONENING FAMILIES, RESIDENTS LOOKING FOR A UNIQUE PLACE TO CALL HOME AND BUSINESSES WANT TO LOCATE WHERE THEIR EMPLOYEES CAN LIVE, WORK AND PLAY.

SITE WORK BEGAN LATE SEPTEMBER AND THE CITY LOOKS FORWARD TO MAKING ADDITIONAL ANNOUNCEMENTS IN THE COMING MONTHS ABOUT THE RESORT CONFERENCE CENTER, THE SURF AND BEACH CLUB AND VARIOUS DINING AND RETAIL SPACES. IN ADDITION TO EXPANDING RETAIL OPTIONS FOR OUR COMMUNITY , THE CITY FOCUSED ON GROWTH OF RESTAURANTS AND RETAILERS IN AREAS SUCH AS VILLAGE DOWNTOWN AND SAPPHIRE BAY AND FOSTER PARENTS THEY'RE SENSE OF PLACE TO ATTRACT PATRONS IF SURROUNDING COMMUNITIES.

TAXABLE SALES IN ROWLETT AVERAGE $60 MILLION EVERY SINGLE MONTH.

[00:35:08]

ROWLETT'S NORTH SHORE OFFERS 1,000 ACRES OF PROPERTY WITH DIRECT ACCUSED STOWS PRESIDENT GEORGE BUSH TURNPIKE.

THE CITY OF ROWLETT IS WORKING WITH EXISTING LAND OWNERS AND DEVELOPMENT PARTNERS TO BRING A CAT LITED I CAN PROJECT TO NORTH SHORE. TOP TARGET INDUSTRIES, BUSINESS PROFESSIONAL SERVICES, EDUCATIONAL SERVICES, HEALTHCARE AND LIFE SCIENCES AND ADVANCED MANUFACTURING.

AS INDICATED EARLIER THE CITY HAS SEEN OVER 2500 NEW JOBS OVER THE LAST FIVE YEARS WITH ADDITION OF BUSINESS AND EXPANSION AND RETENTION OF EXISTING BUSINESSES.

ONE OF OUR MOST RECENT EXPANSIONS BAYLOR SCOTT AND WHITE LAKE POINT ADDED PERMANENT HIRES WHEN THEY COMPLETED THEIR TOWER FEBRUARY OF THIS YEAR. OUR RELATIONSHIPS STRENGTHEN VITALITY INTO THE FUTURE. PUBLIC PARTNERSHIPS WITH ORGANIZATIONS LIKE THE CHAMBER OF COMMERCE , THE NORTH CENTRAL TEXAS ETC. HELP POSITION ROWLETT WITHIN THE METROPLEX.

PRIVATE PARTNERSHIPS WITH THE DEVELOPING COMMUNITY INCLUDING THE USE OF STRATEGIC ECONOMIC DEVELOPMENT HAVE HELPED CATALYZE DEVELOPMENT AREAS THAT ROWLETT IS A DESTINATION OFFERING MANY AMENITIES WHICH OFFERS PRIVATE INVESTMENT AND JOB CREATION.

WE HAVE 22.4% VACANT LAND AREA REMAINING TO BE DEVELOPED.

FOCUSING ON PUTTING RESPONSIBLE AND MARKET GUIDELINES PLACE FOR THE REMAINING LAND AREAS CRITICAL TO ENSURE ROWLETT SUSTAINABILITY UPON BUILDOUT. THE NORTH SHORE EMPLOYMENT CENTER IS THE LARGEST OPPORTUNITY AREA REMAINING IN THE CITY TO SIGNIFICANTLY STRENGTHEN THE CITY'S EMPLOYMENT BASE AND SAPPHIRE BAY WILL POSITION ROWLETT AS A DESTINATION LOCATION WITH ITS ENTERTAINMENT AND AMENITY OFFERINGS. OUR SIXTH PARTY IS VESTING IN TRANSPORTATION AND INFRASTRUCTURE MEANING WE WILL BE WELL CONNECTED TO LOCAL AND REGIONAL TRANSPORTATION NETWORKS AND PROVIDE HIGH QUALITY ROAD AND UTILITY SYSTEMS. THE CITY'S UTILITY OPERATION TEAMS PERFORMS MANY VITAL FUNCTIONS TO KEEP OUR WATER SAFE.

THEY MAINTAIN 272 MILES OF WATER LINES, 230 PUMP STATION.

25 WASTE WATER LIFT STATIONS. THIS INFRASTRUCTURE TO MAINTAIN QUALITY QUALITY 840 WATER QUALITY SAMPLES WERE TESTED IN 19. TODAY WE'RE WORKING ON THE 2021 ELECTION. SO OUR COMMUNITY INVESTMENT ADVISORY BOARD IS ALREADY AT WORK THINKING ABOUT WHAT NEEDS TO HAPPEN IN 2021. THE LAST PROJECT IN THE 2015 BOND PROJECT TO BE BID WAS MID OCTOBER OF 2018.

ROAD WIDE FRANK STATE HIGHWAY 66 MILLER ROAD WIDE FRANK TO THE GLENN HILL DRIVE, AND ADD AGO DIVISIONAL LANES FOR A TOTAL OF SIX LANES. ROWLETT HAS A SUPERIOR WATER SYSTEM AS DESIGNATED BY THE TEXAS COMMISSION ON WATER

[00:40:06]

QUALITY. OUR UTILITY OPERATIONS STEAM RESPONSIBLE FOR MAINTAINING OUR WATER SYSTEM AND TAKES SPECIAL PRIDE THIS THIS DESIGNATION. RESPONSIBLE FOR THE CITY'S WAIST WATER INFRASTRUCTURE THE TEAM'S HIGHEST PRIORITY IS TO PROVIDE UTILITY OPERATIONS IS PART OF- THE PUBLIC WORKS DEPARTMENT WHICH WAS THE FIRST IN DALLAS COUNTY TO BE ACREDITTED BY THE AMERICAN PUBLIC WORKS ASSOCIATION.

LAST YEAR WE DELIVERED 2.3 -- MILLION GALLONS OF WATER.

THE AD VANCEED TRAFFIC MANAGEMENT SYSTEM IS NEARLY COMPLETE. THE ATS ALLOWS STAFF TO MONITOR TRAFFIC SIGNALS THROUGHOUT CITY. CHANGE TIMING REMOTELY, TROUBLESHOOT REMOTELY WHEN ALARMS ARE RECEIVED AND VIEW THE VIDEO VEHICLE DETEXT. ADDITIONAL SIGNAL IMPROVEMENTS WILL BEGIN IN NOVEMBER ON STATE 66 AFTER THE GRANT WAS GRANTED A HIGHWAY SAFETY IMPROVEMENT GRANT.

THE GRANT WILL BE USED TO REPLACE THE SIGNAL HEADS AT EACH INTERSECTION ALONG STATE HIGHWAY 66.

THE 2019 WE LOOKED AT SEVERAL OPTIONS THAT RESULT IN ROUGH THINK SAME AMOUNT OF IMPROVEMENT FUND OVER A NINE YEAR PERIOD.

THAT CONSIDERABLY LOW TERSE AMOUNT OF CASH EACH YEAR.

IN THE TEND CITY APPROVED A STRATEGY THAT INCREASES FUTURE BOND ISSUE SHAWNS FROM 5 MILLION TO 7 MILLION A YEAR AND REDUCES CASH CAPITAL FOR MAINTENANCE. WITH A LIFE OF MORE THAN 20 YEARS AND CASH FOR PROJECTS LESS THAN 20 YEARS SUCH AS PAINTING A WATER TOWER. THIS STRATEGY RESULTED IN A REDUCTION IN THE MONTHLY WATER RATE OF $5.50 PER CUSTOMER WITHOUT SACRIFICING OUR CAPITAL NEEDS.

OUR FINAL STRATEGIC PRIORITY IS TO PROMOTE OPERATIONAL EXCELLENCE. THIS MEANS WE'RE A HIGH PERFORMING ORGANIZATION THAT DELIVERS EXEMPLARY SERVICE.

3,074 APPLICATIONS LED TO 76 NEW FULL TIME EMPLOYEES LAST YEAR.

THOSE EMPLOYEES WERE PROVIDED WITH 25 EMPLOYEE ENGAGEMENT EVENTS. BUILDING EMPLOYEE COMRADERY.

WE PROVIDED 2.3 BILLION-GALLONS OF WATER TO CUSTOMERS WITH 1,500 USING OUR AUTOMATED METER INFRASTRUCTURE SYSTEM.

20 ACTIVE GRANTS SAVED CITIZENS OVER $3 MILLION.

CYBER SECURITY BLOCKED 2.4 MILLION EMAILS CONTAINING POTENTIALLY MALICIOUS CONTENT AND 4.5 MILLION EMAILS WERE PROCESSED. OPERATIONAL EXCELLENCE STARTS WITH HIGH STANDARDS. ACCREDITATION PROVIDE EACH DEPARTMENT OPPORTUNITY EVALUATE WHAT WE DO AND HOW WE DO IT MEASURED AGAINST RECOMMENDED STANDARDS OF EXCELLENCE ENSURE WE'RE PROVIDING THE RIGHT SERVICE THE RIGHT WAY.

OPERATIONAL EXCELLENCE MEANS HAVING A GREAT TEAM.

HOW THEY TREAT OUR CUSTOMERS. THE ACADEMY HELPS EMPLOYEES UNDERSTAND THOUSAND CITY OPENS, HOW EACH JOB AND DEPARTMENT ARE CONNECTED AND HOW THEY CONTRIBUTE TO THE MISSION.

IN THE FALL OF 2018 WE HEALED OUR ROWLETT EMPLOYEE ACADEMY CLASS INCLUDING THE INAUGURAL CLASS AND THREE OTHER CLASSES 57 NEW EMPLOYEES HAVE ATTENDED THE ROWLETT EMPLOY ACADEMY.

IN TAKING CARE OF OUR EMPLOYEES PAYS DIVIDENDS.

THE CITY KEEPS OUR COMPENSATION COMPETITIVE WITH OTHER COMMUNITIES AND THIS PAST SUM TER CITY CONDUCTED THE THIRD SURVEY ON THE SURVEY. SYSTEM IMPLEMENTED IN 2013. 2019, 102 EMPLOYEES WENT ABOVE AND BEYOND THE 20 POINTS WE REQUIRE BY ACHIEVING 30 POINTS

[00:45:02]

OR GREATER. OUR HIGH WAS 92.5 POINTS.

A HEALTHY WORK FORCE IS A STRONG WORK FORCE.

THIS IS A TOOL WE USE TO HELP OUR EMPLOYEES STAY HEALTHY BY HELPING THEM BE INFORMED CONSUMERS OF HEALTHCARE.

IT PROVIDES REAL SAVINGS TO THE CITY AND OUR EMPLOYEES BY REVIEWING DOCTOR RECOMMENDATIONS, COST ESTIMATES, REVIEWING BILLS FOR INACCURACIES, PRESCRIPTION AND HELPING TO ANSWER COMMON INSURANCE BENEFIT QUESTIONS.

9 EMPLOYEES AND DEPENDANTS HAVE USED IT IN 2019.

SINCE THE INCEPTION OF THIS PROGRAM IN 2013 12, 281 EMPLOYEES HAVE USED IT SAVING $1.1 MILLION IN CLAIM COST AND PRODUCTIVITY. WE ALSO CONTINUE TO ACHIEVE SUCCESS IN OUR WORKERS COMPENSATION PROGRAM.

THE NATURE OF ORIENTS INHERENTLY DANGEROUS.

A GOOD NUMBER OF OUR EMPLOYEES MUST PUT THEMSELVES IN HARM'S WAY TO KEEP CITIZENS SAFE AND REPAIR ROAD AND NUKE IN HARSH ELEMENTS AND PERFORM EMERGENCY RESPONSE SERVICES.

YOU SEE THE FINANCIAL IMPACT OF OUR EFFORTS TO MITIGATE SAFETY HAZARDS IN THE WORKPLACE. WE'VE MANAGED PAID EXPENDITURES OVER THE PAST FIVE YEARS KEEPING THE LONG TERM TREND STABLE.

THIS HAS AFFECTED THE AMOUNT OF INSURANCE PREMIUMS OUR CITY PAYS IN THE COMING YEARS AND MOST IMPORTANTLY OUR EMPLOYEES ARE SAFER. IN 2019 THE CITY PROCESSED 4.5 BILLION EMAILS AND BLOCKED 2.4 MILLION WITH MALICIOUS CONTENT. CYBER SECURITY ATTACKS ARE REAL AND COST BUSINESS ENTITIES MILLIONS EACH YEAR.

IT DOESN'T HIT JUST PRIVATE SECTOR.

THE TOTAL COST THIS YEAR ALONE IS $86 MILLION.

TO COMBAT THESE THREATS ROWLETT PROVIDES MULTIPLE LINES OF DEFENSE. IN ADDITION THE CITY BEGAN ROBUST TRAINING PROGRAM FOR CITY EMPLOYEES LAST YEAR TO HELP DETECT FISHING AND OTHER SCHEMES.

SPEAKING OF TECHNOLOGY ROWLETT IS ONE OF 70 CITIES IN TECHS TO USE FLEX NET TECHNOLOGY AND ONE OF 600 NATIONWIDE.

THROUGH THE AMI SYSTEM OUR CITIZENS HAVE WATER USAGE INFORMATION AT THEIR FINGERTIPS INCLUDING SETUP USAGE ALERTS AND LEAK DETECTION. IT ALLOWS CUSTOMERS TO BE IN CHARGE OF THEIR USAGE AND BE EQUIPPED WITH INFORMATION TOOTHY CAN DRIVE THEIR WATER USE DECISION.

WE BEGAN THE FACILITIES WE HAVE A TREMENDOUS WORK FORCE THAT PRIDE OURSELF IN SERVICE. THE CITY COUNCIL APPRECIATES OUR EMPLOYEES. FROM STOP COP TO PANCAKES WITH SANTA TO THE RED KETTLE CAMPAIGN FOR THE SALVATION ARMY ROWLETT GIVES BACK TO THE COMMUNITY. IT'S ABOUT COMMUNITY.

IT'S ABOUT SERVICE. I AM FORTUNATE HAVE PEOPLE OF THEIR CALIBER ON MY TEAMFUL I WANT TO THANK THE CITY COUNCIL AGAIN FOR THE LEADERSHIP AND SERVICE YOU PROVIDE OUR COMMUNITY AND THIS ORGANIZATION. THANK YOU.

[00:50:01]

THAT WAS A GOOD SYNOPSIS OF THE YEAR.

WE HAD A VERY GOODYEAR. COUNCIL, ANY QUESTIONS, COMMENTS

YOU'D LIKE TO MAKE? >> IT WAS A VERY GOOD

PRESENTATION. >> GOOD JOB.

THANK YOU. >> THANK YOU TO MY TEAM.

>> WITH THAT WE GOT A LOT OF STUFF GOING ON TONIGHT.

REALLY APPRECIATE THAT VERY GOOD ANALYSIS OF WHAT HAS BEEN GOING ON IN THE CITY OF ROWLETT. LOTS OF THINGS HAPPENING.

THANK YOU TO ALL THE DEPARTMENT HEADS AND STAFF.

YOU ARE THE MEAT BEHIND ALL OF THAT.

THANK YOU VERY MUCH. WITH THAT BEING SAID, WE'LL MOVE

[3B. Presentation on the City of Rowlett 2019 Emergency Operations Plan (40 minutes).]

TO ITEM 3B WHICH IS PRESENTATION ON THE CITY OF ROWLETT EMERGENCY

OPERATIONS PLAN. >> YOU ASKED KNOW BRIEF COUNCIL ON THE EOP. THANK YOU FOR INVITING KNOW BRIEF COUNCIL AND STAFF ON THE EOP.

>> I'LL START DESCRIBING. >> TRAIN OUR PEOPLE ON THE PLAN THE PLAN CITE NEVER GOING TO BE FINAL OR DONE.

IT'S ALWAYS GOING TO HAVE SOMETHING TO BE APPROVED UPON.

EMERGENCY OPERATIONS PLAN I'LL CALL AT THIS TIME EOP FOR SHORT MOVING FORWARD IS HOW WE APPROACH DISASTER RESPONSE OPERATION. THE CURRENT FORMAT IS A BASIC PLAN WITH 22 ANNEXES. A FEW POINT ABOUT THE OEP, IT IS REQUIRED BY CITY ORDINANCE. THE MAYOR IS RESPONSIBLE FOR ENSURING THE PLAN IS UPDATED ON A REGULAR BASIS.

IT'S GRANT REQUIREMENT FOR A LOT OF STATE AND FEDERAL GRANTS.

THE PLAN IS A STRATEGIC PLAN. NOT AN OPERATIONAL PLAN.

THIS IS HOW WE APPROACH DISASTER OPERATIONS.

I'M GOING THE FOR SAKE OF TIME DIP PRIMARY RESPONSIBILITY.

IT'S THERE FOR TO YOU READ. KEY POINTS IS BASIC PLAN IS FOUNDATION FOR THE OEP. NOT ONLY ANALYZES THE RISK AND CAPABILITIES IN THE CITY BUT ALSO DIRECTS THE DEVELOPMENT OF ALL THE ANNEXES TO HELP SUPPORT THAT.

>> WE HAVE AN EMERGENCY ALERT SYSTEM.

96.3 IS THE FM VERSION. THERE ARE WIRELESS EMERGENCY ALERTS, TEXT MESSAGES YOU GET ON YOUR PHONE.

THERE IS ALSO PUBLIC ALERT AND WARNING SYSTEM.

THIS IS A SYSTEM THAT ALLOWS ANY ALERTING AUTHORITY TO PUT MESSAGES ONE TIME INSTEAD OF MULTIPLE PATHWAYS.

THE CITY RELIES ON A REVERSE 911 SYSTEM.

>> CAN WE STOP FOR A MINUTE? I'M CONFUSED WITH ONE VERSUS TWO AND WHERE THE SOURCES FOR ONE AND WHO THE RECIPIENTS ARE FOR

[00:55:02]

ONE? >> EAS TYPICAL RADIO AND TV ALERTS. WA IS FOR NORMAL DEVICES THAT

ARE COMPATIBLE WITH THAT SYSTEM. >> THAT'S WHAT I'M TRYING TO UNDERSTAND. WHO IS SENDING THOSE MESSAGES OUT? ARE ALL MOBILE DEVICES? HOW IS THAT POPULATION DETERMINED?

>> FOR EAS IT IS DEPENDANT ON WHERE YOU ARE.

FOR OUR SYSTEM YOU HAVE TO BE REGISTERED.

YOU CAN SEND THOSE MESSAGES OUT. FEW JURISDICTIONS HAVE V THAT ABILITY. WE CAN APPLY.

OUR SYSTEM IS COMPATIBLE WITH WHAT IS REQUIRED TO SEND OUT AN ATHROAT ANYBODY OUR CELL PHONE TOWERS.

THE NATIONAL WEATHER SERVICE HAS PRIMARY AUTHORITY FOR ISSUING THE WARNINGS. CAPABILITY AND THEY TESTED IT BACK IN MARCH. ONLY 6 OTHER JURISDICTIONS IN DFW HAVE THAT CAPABILITY AND ONLY ONE HAS TESTED I.

>> SO THE RECIPIENTS ARE CELL PHONES PINGING OFF OF OUR TO

YOUERS IN OUR CITY LIMITS? >> RIGHT.

>> THAT'S WHAT I WAS TRYING TO UNDERSTAND.

>> FOR ITEM ONE YOU DON'T HAVE TO BE REGISTERED?

>> NO. AS LONG AS YOUR DEVICE IS COMPATIBLE AND DON'T HAVE YOUR DEVICE TURNED OFF.

>> ON THE NIGHT OF THE TORNADO, WE WERE GETTING MESSAGES FROM WEA AND RED ALERT IF YOU WERE SIGNED UP.

>> OUR SYSTEM PUSHED OUT THE TORNADO WARNING BECAUSE OUR SYSTEM IS COMPATIBLE SO WE RECEIVED THAT INFORMATION FROM THE NATIONAL WEATHER SERVICE AND OUR SYSTEM PUSHES THAT OUT.

>> AND THEY ARE AUTOMATICALLY TRIGGERED UNDER ONE EVEN FOR CERTAIN INDIVIDUALS IF THEY ARE PINGING OFF OUR TOWERS.

EVEN IF THEY ARE NOT SIGNED UP? >> RIGHT.

SHOULD GET IT ONE WAY OR THE OTHER.

>> THE 911 SYSTEM SHOULD BE THE PRIMARY WAY FOR CITIZENS TO RECEIVE ALERTS FROM THE CITY. THE WARNING SIREN SYSTEM IS COMPOSED OF ROTATING SIRENS. AT A MILE OUT IT SHOULD PRESENT ABOUT A 70-DECIBEL SOUND OUT PUT WHICH IS COMPARABLE TO A VACUUM CLEANER RUNNING. MOST OF THE SYSTEM IS ABOUT 20 YEARS OLD. WE DO FOLLOW A REGIONAL FRAMEWORK FOR ACTIVATING THE SIRENS WHICH I WAS A PART OF HELPING TO DEVELOP TWO YEARS AGO.

WE ACTIVATE THEM FOR TORNADOES, HAIL, 1.5-INCH OR GREATER.

THIS DESCRIBES HOW WE COMMUNICATE WITH FIRST RESPONDERS. THE RADIO SYSTEM IS OUR PRIMARY METHOD FOR COMMUNICATION DURING A DISASTER.

WE FOLLOW THE SYSTEM APPROACH TO HOW WE COMMUNICATE IN ORDER FOR ANYBODY HELPING TO RESPOND UNDERSTAND THE LANGUAGE WE'RE USING. WE DON'T USE TEN CODES FOR THE PURPOSE OF ENSURING INTEROPERABILITY AND COMMUNICATIONS. OUR LAST RESORT AND WHO I USE FOR STORM SPOTTING , THE AMATEUR RADIO EMERGENCY SERVICES AND I LOVE ALL THESE ACRONYMS. IT'S HARD TO REMEMBER.

THEY HAVE A MOBILE EMERGENCY RESPONSE COMMUNICATIONS OR TRAILER WITH WHICH IS OBVIOUSLY COMPATIBLE OUR SYSTEM SINCE IT'S ON THE SAME PLATFORM. ANNEX C DESCRIBES HOW WE PROVIDE SHELTER, FEEDING AND OTHER SERVICES TO THOSE IMPACTED BY DISASTER. WE HAVE AGREEMENTS WITH THE RED CROSS FOR SHELTERS. ANY QUALIFYING FACILITY FOR EXAMPLE THE ELEMENTARY CAN SERVE AS A SHELTER.

AN EMERGENCY SHELTER WE USE FOR TORNADOES LIKE YOU SAW FOR

[01:00:01]

HARVEY AND COOLING AND WARMING CENTER.

WE DON'T HAVE THE CAPABILITY OF MANNING A SHELTER WE FOUND OUT.

BUT WE HAVE THE CAPACITY TO OPEN SOME OF OUR FACILITIES TO SERVE AS COOLING OR WARMING CENTERS DURING EXTREME TEMPERATURES.

I AM WORKING TOWARD ESTABLISHING A ROWLETT ACTIVE AND DISASTER GROUP. THIS IS SIMILAR TO A VOLUNTARY ORGANIZATION DISASTER TEAM LIKE RED CROSS.

FOR TO US ENGAGE THE COMMUNITY IN PROVIDING THIS FUNCTION.

THERE IS MORE INFORMATION THROUGHOUT THIS.

>> WE'VE BEEN TALKING ABOUT THAT SINCE THE TORNADO HAVEN'T.

>> YES. HOME DEPOT HAS AGREED TO GIVE PART OF THIS AND CHURCHES, NONPROFITS, ANYBODY WHO WANTS TO HELP OUR RESIDENTS. BOTH OUR RESIDENTS AND ANYBODY ELSE AFFECTED OUTSIDE OUR CITY. WE HAVE A LIMITED CAPACITY TO DEAL WITH THIS TYPE OF RESPONSE, HOWEVER WE HAVE MUTUAL AID GREAT MANIES THAT HELP SUPPORT OUR ABILITY TO RESPOND TO ANY ROAD LOGICAL INCIDENT. ANNEX E, EVACUATIONS, HOW WE PERFORM EVACUATIONS. THE MAYOR HAS THE AUTHORITY AFTER ISSUING A LOCALSTAIRS DECLARATION TO ISSUE MANDATORY EVACUATIONS. POLICE DEPARTMENT AND FIRE DEPARTMENT ARE ABLE TO ISSUE SMALLER SCOPE EVACUATION.

THE ONLY PERSON ABLE TO ISSUE MANDATORY EVACUATIONS IS THE MAYOR. THE ONLY TWO REAL SCENARIOS THAT WOULD FORCE TO US DO MANDATORY EVACUATIONS WOULD BE THE DAM FAILURE AND HAZARDOUS MATERIAL INCIDENT.

ANNEX F. THIS IS HOW WE FIGHT AND PREVENT FIRES. IF A SCENARIO PRESENTS OURSELF THAT IS BEYOND OUR CAPABILITIES TO DEAL WITH, WE HAVE ARELIABLE SYSTEM. ANNEX G, LAW ENFORCEMENT DESCRIBES HOW WE ENFORCE THE LAW FOR IMPACTED AREAS AND PROVIDE SECURITY DURING DISASTERS. THAT PICTURE FROM THE RIGHT IS FROM A RESIDENT YOU. ONE OF THE CONCERNS IS THE HALT HAT SO OUR LAW ENFORCEMENT OFFICERS HELP DEAL WITH THAT, THEY ARE. ANNEX H MEDICAL SERVICE.

HOW WE DELIVER AND RESTORE MEDICAL SERVICES DURING A DI SEARS. A REGIONAL MASS CASUALTY PLAN -- WE HAVE A SIGNIFICANT AMOUNT OF RESOURCES IN THE REGION TO DEAL WITH A MASS CASUALTY ACCIDENT. WE DEPLOYED AMBULANCE FOR HARVEY THROUGH EMTF TO THE HOUSTON AREA.

WE HAVE FOUR 20 BED AM BUSES. IF WE WERE TO HAVE TO TRANSPORT A LOT OF PEOPLE FOR EXAMPLE LIKE MASS CASUALTY EVENT.

WE HAVE A SIGNIFICANT AMOUNT OF RESOURCES TO HELP US DEAL WITH

THAT. >> IT'S A LOT OF RESOURCES NEEDED TO MAINTAIN THAT AND HAVE TO HAVE A 20 MINUTE RESPONSE WINDOW NO NOTICE. I DON'T WANT ONE.

>> I JUST WANT THEM CLOSE. >> THEY ARE CLOSE.

HOW WE PROVIDE DISASTER INFORMATION.

BRIAN DESCRIBING THE PATH OF THE TORNADO.

THAT'S FIRST MAP THAT WE HAD TO FIGURE OUT WHERE OUR IMPACT ZONE WAS. IT'S ESSENTIAL WE HAVE A CENTRALIZED FUNCTION THROUGH RUMORS TO EXPEDITE AND MORE EFFICIENTLY RECOVER FROM DISASTER.

IF WE FIND OURSELVES IN A SITUATION WHERE WE DON'T HAVE THE RESOURCES TO FULLY CARRY OUT THAT FUNCTION, THERE IS A MUTUAL

[01:05:06]

AID FOR EVERY FUNCTION OUT THERE.

THERE IS A REGIONAL RESPONSE DIRECTLY WHICH OUTLINES HOW I CAN CONTACT THOSE RESOURCE. IF WE NEED FINANCE, WHATEVER WE NEED THERE IS MUTUAL AID OR STATEWIDE MUTUAL AID FOR THAT.

>> WHAT IF WE DON'T HAVE ED. >> THERE IS A MUTUAL AID FOR

THAT. >> AND WE'RE FORTUNATE TO HAVE ONE OF THE BEST EMERGENCY MANAGERS IN THE STATE DEPUTY FIRE MARTIAL. HE DOESN'T WANT TO DO MY JOB SO I CAN KEEP MY JOB. IF SOMETHING WERE TO HAPPEN TO ME WE HAVE KEN AS THE FIRST CHOICE.

ANNEX J RECOVERY DESCRIBES HOW WE DESCRIBES THE COMMUNITY TO RECOVER FROM A DISASTER. THIS IS FOCUSED ON FEDERAL RECOVERY ASSISTANCE. WE HAVE A TOOL KIT THAT IS BEING DEVELOPED RIGHT NOW. MY PARTICIPATION IN THIS PROCESS WAS TO MAKE SURE THAT TOOL KIT WAS AVAILABLE TO JURISDICTIONS LIKE HOURS MAY NOT HAVE THE STAFF CAPACITY TO WRITE OUR OWN PLAN. THAT SHOULD BE FINALIZE BIDND OF THE YEAR AND WILL BE AVAILABLE TO DEVELOP OUR OWN PLAN.

>> DAMAGE ASSESSMENTS ARE CRUCIAL AFTER AN EVENT.

WE ARE GOING TO ROLL OUT PLANS TO ASSESS THE DAMAGE AND NEEDS FOR OUR COMMUNITY. ONCE GENSENGS MANYING THE COAD, THESE ARE CRITICAL FOR A COMMUNITY TO RECOVER AFTER AN EVENT. WE DON'T HAVE CAP TOY DEAL WITH ESTIMATES AS A WHOLE. THIS IS THE BEST MECHANISM TO DO SO. TWO KEY POINTS ON THIS.

THE PUBLIC WORKS AND RESPONSE TEAM, FOR THE LAST TWO WEEKS I'VE BEEN HELPING CITIES OF RICHARDSON AND DALLAS RESPOND THE THEIR TORNADOES. I'M THE VICE CHAIR AND LEAD COORDINATORS FOR HAD GROUP. IT'S THE LARGEST IN THE COUNTRY.

CURRENTLY 64 MEMBERS STRONG. HOPING TO GET THAT TO 100 BY NEXT YEAR. GARY HAS BEEN HELPFUL WITH THAT.

WE WERE GOING TO BRING OUT A RESPONSE TRAILER BUT WE DEPLOYED IT TO THE CITY OF RICHARDSON. WE HAVE TO BRING -T BACK TO SERVICE. I WOULD LIKE TO BRING THAT OUT AT SOME POINT FOR Y'ALL TO RECOGNIZE THE EQUIPMENT WE HAVE.

IT'S IMPORTANT WE HAVE CONTRACTORS IN PLACE FOR DISASTERS. WE CURRENTLY CONTRACT FOR DEBRIS REMOVAL AND MONITORING SERVICES. NEXT YEAR WE ARE GOING THROUGH ANOTHER PROCESS THAT WILL BE LOOK AT MULTIPLE CONTRACTORS.

WHEN I RESPONDED DOWN TO THE COAST FOR HARVEY I LOOT OF CONTRACTORS REFUSE TO GO TO SMALLER CITIES.

IT'S NOT THEIR FAULT. IT'S WHERE THE MONEY IS.

WE NEED MULTIPLE CONTRACTORS IN PLACE.

WE'LL MAKE SURE WE HAVE THAT IN PLACE IF WE HAVE ANOTHER DISASTER EVENT. AN LEX L, UTILITIES DESCRIBES HOW WE PROTECT. WE DO PRIORITIZE THE FACILITIES TO NOT ONLY INCREASE OUR ABILITY TO RESPOND AND TARGET POPULATIONS THAT MAY BE AT GREATER RISK.

WE HAD WELL ESTABLISHED PARTNERSHIPS WITH ENCORE AND OUR OTHER UTILITY PARTNERS. BARRY WAS SPEAKING WITH STAFF LEADERSHIP AFTER THE ATTORNEYED TO MAKE SURE WE WERE RESTORING POWER TO THE CITY. ANNEX M DESCRIBES HOW WE MONITOR THE RESOURCES WE NEED TO RESPOND TIE DISASTER.

WE HAVE MUTUAL AID AGREEMENTS FOR ALMOST EVERY FUNCTION OUT THERE FOR EMERGENCY MANAGEMENT. IF WE WERE TO NEED STATE ASSIST LISTENS IS A STAR STATE ASSISTANCE REQUEST.

AND WE SHOULD HAVE DISASTER CONTRACTS INCLUDING THE DEBRIS MANAGEMENT THE PLACE TO HELP IDENTIFY AND OBTAIN SOME OF THE RESOURCES. HOW WE ORGANIZE AND COORDINATE OUR RESPONSE TO DISASTER. HE DID SERVE AS THE EOC MANAGER FOR THE TORNADO. WE ALWAYS HAVE AN EOC MANAGER.

I THINK WE'RE MOVING TO HAVE THAT BE DEPUTY CITY MANAGER SO CHIEF HOWARD WE DO HAVE EOC BEING UPGRADED.

[01:10:06]

HOPING THAT IS DONE IN THE NEXT MONTH OR SO.

>> DO WE HAVE ANY AGREEMENT WHERE WE CAN MOVE CITY OPERATIONS TO OUTSIDE OF THE CITY IF WE NEEDED TO?

>> WE DON'T HOWEVER WE DO HAVE NOT ANYTHING FORMALIZED BUT WE HAVE FORMAL AGREEMENTS BETWEEN OTHER MANAGEMENT PROGRAMS WE HAVE STATE DISTRICT CENTER WHICH IS LOCATED AT THE OFFICE.

WE HAVE FACILITIES AVAILABLE CLOSE BY TO UTILIZE IF WE NEED TO. ROCK PORT SAID THEY WERE ABLE TO GET THEIR SERVICES UP AND OPERATING FASTER.

>> THAT IS SLIGHTLY DIFFERENT. THAT IS MORE OF A DISASTER RECOVERY CENTER. THAT IS MORE I.T. FOCUSED.

IF YOU HAVE ANOTHER EVENT. I'M GOING TO USING THIS SYSTEM.

THAT LADY STANDING TO THE LEFT OF IT SEEMS TO ME FARMERS BRANCH. SHE WAS THE FIRST PERSON TO BE DEPLOYED THIS THIS TEAM. MONUMENTAL SUPPORT TO ME FOR THIS. I'M A JACK OF ALL TRADE.

HAVING 245 RESOURCE AVAILABLE IS IMPORTANT.

WE WE HAVE MANAGEMENT TEAMS TO HELP SUPPORT THE RUNNING OF A TEAM. WE'RE REALLY GOOD AT THE CRISIS MANAGEMENT DEALING WITH THAT IMMEDIATE THREAT, THAT CONSEQUENCE MANAGEMENT. MENTAL HEALTH IS OBVIOUSLY THE COMPONENT FOR THAT. AGAIN THE COAD, MY HOPE IS WE WOULD UTILIZE THAT SYSTEM TO SUPPORT THIS ANNEX.

AND P, DESCRIBES HOW WE ELIMINATE THE STRATEGY THE CITY TAKES TO HAZARD MITIGATION WHICH WE'RE CURRENTLY UPDATING.

YOU'LL BE SEEING SOME OF THIS IN THE NEAR FUTURE.

THE COUNCIL DOES HAVE TO APPROVE THIS PLAN.

ONE KEY POINT ABOUT HAZARD MITIGATION.

FOR EVERY DOLLAR WE SPEND ON MITIGATION WE SAVE 4-$6 IN COST.

MITIGATION IS SOMETHING WE TONED NOT BE ABLE TO SUPPORT BECAUSE WE HAVE TO ALLOCATE RESOURCES. BUT IT'S ALWAYS IMPORTANT WHEN YOU CAN TO REDUCE RISK THROUGH HAZARD MITIGATION PROJECTS.

ANNEX Q, HAZMAT RESPONSE TO HAZARDOUS MATERIALS INCIDENTS.

IF OUR CAPABILITIES ARE EXCEEDED IN THIS RESPECT, WE HAVE AGREEMENTS WITH DALLAS FIRE RESCUE.

THAT'S OUR PRIMARY AGREEMENT TO DEAL WITH THIS TYPE OF EVENT.

R, DESCRIBES HOW WE COORDINATE SEARCH AND RESCUE RESPONSE EFFORTS. TWO KEY POINTS ON THIS.

SID (R) REALLY FIRST RESPONDERS WHEN IT COMES TO SEARCH AND RESCUE. WE HAVE HUNDREDS OF VIDEO AFTER TORNADOES TO DESCRIBE THAT. OUR TEAM CONDUCTS SEARCH AND RESCUE TRAINING. NEXT WEEK THEY ARE HAVING A SEARCH TRAINING. WE'VE USED THEM IN THE PAST TO HELP SUPPORT RECOVERY EFFORTS FOR PEOPLE WHO ARE MISSING.

IF OUR CAPABILITIES TO DEAL WITH THIS OR AFTER THE 20 ARE EXCEED

[01:15:02]

WE HAVE AGREEMENTS TO TEST TASK FORCE ONE AND TWO.

THIS PICTURE ON THE RIGHT IS TASK FORCE ONE GETTING READY TO DEPLOY AFTER I REQUESTED THEIR ASSISTANCE AFTER THE TORNADO.

TASK FORCE TWO IS LOCATED IN DFW SO WE HAVE NOT ONLY THEM BUT WE HAVE THE PEOPLE IN COLLEGE STATION TO CALL UPON IF WE NEED ASSISTANCE WITH THAT. AND WE I THINK WE HAVE 300 VOLUNTEERS SHOW UP THE MORNING AFTER THE TORNADO SO WE HAVE EXTENSIVE CAPABILITY. THE MORNING AFTER BE CLEAR.

>> 6:00 A.M. >> S, TRANSPORTATION HOW WE PROVIDE TRANSPORTATION SERVICES ESPECIALLY FOR EVACUATION.

OUR ROLE IN THIS IS INFRASTRUCTURE ACCESS R THE ROADS CLEAR, DO THE ROADS FUNCTION SO POLICE AND FIRE CAN GET IN AND OUT OF AREAS AND FOR OUR PEOPLE DRIVE THROUGH.

IF WE HAVE POTHOLES CAUSING FLAT TIRES THEN OUR ABILITY TO EVACUATE AN AREA IS GOING TO BE LIMITED.

WE HAVE TO RELY ON PARTNERSHIPS WITH DART AND CHURCHES, ANYBODY WHO HAS A BUS OR CAPE TO BELIEVE TRANSPORT PEOPLE.

WE HAVE THOSE RELATIONSHIPS ESTABLISHED AND WE NEED THEM TO HELP CARRY OUT THIS FUNCTION. T, DONATIONS MANAGEMENT DESCRIBES HOW WE COORDINATE AND MANAGE DISASTER DONATIONS.

COAD IS GOING TO BE OUR MECHANISM FOR THIS.

WE DO HAVE A ROBUST VOLUNTEER GROUP WHO I WOULD RELY ON TO HELP COORDINATE VOLUNTEERS DURING A DISASTER EVENT.

WE HAVE A REGIONAL VOLUNTEER MANAGEMENT SYSTEM.

I WOULD STILL UTILIZE THEM FOR OUR STUFF.

WE MAY HAVE OTHER AGENCIES WITH MANAGEMENT.

>> ANNEX U LEGAL DESCRIBES HOW WE INVOKE EMERGENCY POWERS.

STRIKES SOME OF THE POWERS OF THE MAYOR DURING EMERGENCY DECLARATIONS. CITY COUNCIL DID ADOPT ONE ORDINANCE AND A FEW OTHERS AFTER THE DISASTER OF 2015 TORNADO TO HELP THE CITY RECOVER FROM THAT EVENT.

SO YOU ARE FAMILIAR WITH THAT ALREADY.

THERE IS A PUBLIC OFFICIALS WORKSHOP ABOUT TWO OR THREE HOUR CLASS THAT DESCRIBES THIS IN MORE DETAIL.

I COULD SPEND A VERY LONG TIME DESCRIBING EMERGENCY POWERS THAT ARE GIVEN TO THE MAYOR AND ALSO THE PROCESS FOR AFFORDING THOSE

AND CONTINUING THOSE POWERS. >> BEFORE YOU MOVE OFF OF THAT, THAT COURSE IS SOMETHINGTA WE SHOULD PUT ON COUNCIL'S AGENDA.

>> WE CAN DO THE TRAINING. HOW LONG IS THAT TRAINING?

>> ABOUT THREE HOURS. >> WHO DOES IT?

>> THE STATE BRINGS SOMEBODY IN. >> I THINK WE NEED DO THAT.

>> THE LAST ANNEX V DESCRIBES HOW WE PREVENT AND RESPOND TO TERRORIST INCIDENTS. MULTIPLE TEAMS READY TO RESPOND IF THERE WAS AN INCIDENT. WITH THAT I WANT TO BRING UP THE IMPORTANCE BETWEEN CRISIS MANAGEMENT AND CONSEQUENCE MANAGEMENT. I HAVE FULL FAITH IN OUR TEAM.

AND THIS IS ONE THING THAT WE'LL FOCUS ON IN THE FUTURE FOR TRAINING. WHEN YOU SAY TERRORIST YOU ARE TALKING ABOUT SHOOTINGS ALSO. DOES HA COVER SCHOOL SHOOTINGS

AND COMMERCIAL INCIDENTS. >> THE CAPABILITIES THAT WE BUILD WITH THIS ANNEX TRANCE THREW IT OTHER TYPES OF ACTIVE SHOOTER EVENTS. THESE AREN'T MUTUALLY EXCLUSIVE ANNEX EVENTS. FEDERALLY DECLARED DISASTER

[01:20:21]

SINCE 2015. OVER 20 CITIES, JURISDICTIONS AND ONE THING I FIND IS THE REASON WHY A LOT OF THEM HAVE DIFFICULTY RECOVERING IS TWO THINGS.

THEY DON'T INCLUDE EMERGENCY MANAGEMENT AND DON'T INCLUDE FINANCE PERSONNEL. MOVING FORWARD I WANT TO INCLUDE FINANCE IN ANY DISASTER RESPONSE SO IF WE ACTIVATE THE OEC I WANT FINANCE THERE. NOT TELL POLICE AND FIRE HOW THE DEAL WITH THE SITUATION BUT TO BE AWARE WHERE WE'RE INCURRING COST. THEY HAVE TO BE ABLE TO TELL THE STORY FEMA AS TO WHY WE RESPONDED THE WAY WE DID.

ONLY WAY TO DO THAT IS INCLUDE THEM FROM THE GET GO.

WITH THAT THE DISASTER FINANCE COORDINATOR WOULD BE A POSITION WE CREATE WITH THIS ANNEX. WENDY OR TARA.

THIS ANNEX IS REALLY MEANT TO MAKE US READY FOR THE REIMBURSEMENT PROCESS. WE RECENTLY HELD AN EXERCISE TO TEST THE EOP AND TEST THIS THIS ANNEX.

A RAN THE STATEMENT HOPEFULLY IT DOESN'T HAPPEN.

I KNOW YOU WERE THANKING ME. I RAN THE CITY, CITY STAFF AND COUNCIL MEMBER WAS THERE AS WELL THROUGH A WEEK LONG EXTREME COLD AND WINTER WEATHER STORM EVENT. REALIZE THE DAILY COST IN LABOR WAS $40,000. THAT DOESN'T INCLUDE EQUIPMENT OR ANYTHING ELSE. IT'S IMPORTANT THAT WE HAVE SOME MECHANISM TO BE ABLE TO TRACK OUR COST, ESPECIALLY FOR THOSE EVENTS THAT MAY NOT RESULT IN A FEDERALLY DECLARED DISASTER.

>> IF WE HAVE A SEVERE SNOW AND ICE STORM THROUGH CHRISTMAS,

IT'S HIS FAULT. >> I HOPE I PREPARED THE CITY FOR IT. OTHER ANNEXES IN DEVELOPMENT , THE CITY OF GARLAND HAS AN ANNECKS Y WITH THIS.

WE HAVE NOT FORMALLY ADOPTED THAT INTO OUR PLAN.

THIS IS HOW WE DISPENSE MEDICATIONS AFTER A EBOLA TYPE EVENT OR FLU OUTBREAK SO FORTH. ALSO THE EMPLOYED SAFETY AND WELLNESS ANNEX. THIS IS SOMETHING I THINK IS CRUCIAL TO HOW WE RESPOND THE AN EVENT.

THERE IS THAT MENTAL HEALTH COMPONENT THE OUR RESPONDERS.

WE DO CRITICAL STRESS DEBRIEFINGS.

WE DID THAT AFTER THE TORNADO. WE HAVE TO THINK ABOUT THEIR

PHYSICAL WELLNESS AND SO FORTH. >> THAT WAS HUGE IN THE 15

TORNADO. >> SURE WAS.

>> THAT'S ALL I HAVE. ANY QUESTIONS?

>> HOW DO YOU SLEEP AT NIGHT? >> HE DOESN'T.

>> NO. >> CAN YOU EXPLAIN? I KNOW ANSWER BUT FOR EVERYONE ELSE CAN YOU EXPLAIN THE DIFFERENCE BETWEEN AN ANNECKS AND ESF? ON THE BOTTOM OF THE SLIDES REFERENCES ESF.

COULD YOU EXPLAIN THE PROCESS OF CHANGING FROM ANNEX TO ESF SH.

>> THIS PLAN IS NOT SNAG SOMEBODY RESPONDED TO DISASSER IS -- AS YOU SAW IN THE FINANCIAL MANAGEMENT ACT THERE ARE CHECKLISTS SO YOU KNOW EXACTLY WHAT YOU NEED DO AND START MARKING OFF THE ITEMS AS SOON AS YOU OPEN UP THE ANNEX.

THE BACK HALF WILL BE THE APPENDIX IF YOU NEED ADDITIONAL REFERENCE MATERIAL IT'S THERE FOR YOU.

THE ESF AND ANNEXES ARE ESSENTIALLY THE SAME.

I'M CONSOLIDATING SOME TO REDUCE THE NUMBER OF ANNEXES OR ESF'S.

I'M ALSO ADDING ANNEXES SO THEY WILL PROBABLY CANCEL OUT.

I'M REDUCING REDUNDANCIES. CURRENT PLANNING FORMATS ARE REDUNDANT AND I DON'T LIKE REPETITION.

ESPECIALLY WITH A TYPE OF DOCUMENT YOU NEED DURING A DISASTER SITUATION. YOU DON'T HAVE TIME TO READ THROUGH AN EXTENSIVE PLAN LIKE THIS DURING A DISASTER.

ESF 'FORMATTATH STATE USES. BETTER ALIGNING OUR RESPONSE TO HOW THEY DO IT. SO THERE IS BETTER COMMUNICATION WHERE THE KEY PLAYERS ARE CYBER TAX FALL WHERE? DO YOU HAVE ANY INVOLVEMENT IF WE GET ATTACKED?

[01:25:03]

>> THERE IS A SEPARATE PLANNING DOCUMENT FOR THAT THAT IS VERY FOCUSED ON THE HUMAN RESOURCES SIDE F. WE WERE TO HAVE IMPACTS TO CITY FACILITIES, DO WE HAVE A WAY TO BRING IT BACK TO NORMAL TO DELIVER THE SERVICES. NO IS A SEPARATE PLAN.

IT'S SOMETHING THAT WE'RE ALSO WORKING ON DEVELOPING.

>> WHO IS? >> WE'VE HAD INITIAL MEETINGS WITH JOEY TO HELP DEVELOP THAT. WE HAD ASSESSMENT DONE ON OUR RISK TO CYBER SECURITY THREATS. NOT NECESSARILY THE HACKS AND ATTEMPTS TO ACCESS OUR SYSTEM THAT IT DEALS WITH ON A NORMAL BASIS BUT DO WE HAVE EMPLOYEES LEAVING THEIR COMMUNITIES OPEN FOR THE PUBLIC TO BE ABLE TO ACCESS? VULNERABILITY REGARDING GENERATORS, ARE THEY ACCESSIBLE TO THE PUBLIC SO IF WE WERE TO HAVE POWER LOSS, DO WE HAVE RELIABLE GENERATOR SYSTEMS. WE LOOK AT ALMOST EVERYTHING CONCEIVABLE AS FAR AS DEALING WITH SECURITY THREATS AND THE CONSEQUENCES FROM THESE TYPES OF ATTEMPTS.

>> GREAT PRESENTATION. >> HE ASKED KNOW SIGN THIS AND I WAS LIKE I THINK YOU NEED TO GO OVER THIS WITH COUNCIL.

>> WE ALL SLEEP A LOT BETTER BECAUSE YOU ARE ON THE JOB ED.

AND OUR PD AND OUR IT'S JUST GREAT TO HEAR HOW PROACTIVE YOU GUYS ARE TO ANTICIPATE ALMOST ANYTHING.

I SLEEP A LOT BETTER AT NIGHT KNOWING THAT Y'ALL HAVE DONE

THAT. >> YOU SAID YOU HAVE RESPONDED TO FIVE EVENTS SINCE OUR TORNADO.

>> FIVE FEDERALLY DECLARED DISASTER.

THIS DALLAS ONE GETS DECLARED THAT WILL BE NUMBER SIX.

>> THAT'S AMAZING. THAT IS REGIONALLY IN TEXAS OR

ACROSS ALL OF TEXAS? >> SINCE 2015 TEXAS.

I'VE BEEN ACROSS THE COAST, CENTRAL TEXAS BEEN ABLE TO EXPLORE THE STATE A LITTLE BIT MORE.

>> CAN I SAY SOMETHING ABOUT THAT AND KUDOS TO YOU ED BECAUSE A LOT OF THAT TIME THAT HE SPENT GAINING THAT EXPERIENCE HAS BEEN VOLUNTEER TIME. HE'S TAKEN THE INITIATIVE AND VOLUNTEERED HUNDREDS OF HOURS IN THOSE AREAS TO NOT ONLY HELP BUT ALSO TO LEARN AND TO TEACH AND TO DO HIS JOB BETTER HERE.

THANK YOU FOR YOUR OVER AND ABOVE EFFORTS THAT YOU VOLUNTEER

TO DO. >> I DID HAVE A QUESTION.

ON TOP OF GREAT] PRESENTATION.

I WANTED TO GO BACK TO -- KIND OF.

BUT HOW DID YOU -- I WANTED TO GO BACK TO YOUR DOLLAR MITIGATION TO $4 SAVINGS. WHAT TYPE OF MITIGATION STRATEGIES DO YOU HAVE. WHERE I'M GOING WITH THIS AND ROLL YOUR EYES IF YOU WANT BUT I THINK THIS IS VERY IMPORTANT STUFF AND IT'S VERY SERIOUS. A LOT OF WHAT WE SEE, I LOVE YOU ARE LOOKING AT THE POST STUFF WHICH IS FANTASTIC.

I THINK THAT'S OFTEN THE PART THAT'S FORGOTTEN ABOUT.

I COMMEND YOU FOR WHAT WE'RE DOING THERE.

WHAT I SEE LIKE YOU SAID DOE A GOOD JOB OF THAT POST.

IT'S HAPPENING. YOU MENTIONED IT.

THERE IS NOT MUCH. WE'RE GOING TO SEE THIS MORE AND MORE. IF CITIES AREN'T PUTTING THE LENS OF MITIGATION FOR ENVIRONMENTAL DISASTERS IN EVERYTHING THAT THEY DO THEY ARE MISSING THE BOAT.

AND SO YES IN A FUNNY WAYS TREES ARE A PIECE OF THAT BUT IT'S MORE HOLISTIC THAN THAT. HOW ARE WE LOOKING AT INFRASTRUCTURE TO HANDLE FLOODING AS IT COMES UP AND EVERYTHING WE BUILD MORE RESILIENT.

SOUL WE LOOK AT POLICIES AND GOING TO LEGISLATIVE SESSIONS IN THE FUTURE. JUST LOOK AT THE LAST LEGISLATIVE SESSION AND MANDATING THAT WE CAN'T SET WHAT WE WANT IN TERMS OF BUILDING MATERIALS.

IT'S A COMPLETE OPPOSITE IN TERMS OF EMERGENCY MANAGEMENT.

IF ANYBODY HAS THE BIGGEST HAMMER IT'S EMERGENCY MANAGEMENT BECAUSE EVERYBODY UNDERSTANDS WHAT THAT DISASTER IS.

IT'S TONGUE AND CHEEK BUT THIS IS VERY SERIOUS STUFF.

I WANT TO MAKE SURE THAT WE ARE RECOGNIZING WITHIN OUR EMERGENCY

[01:30:04]

MANAGEMENT AND CLIMATE CHANGE IS REAL AND THIS IS WHAT IS CAUSING THESE THINGS. WE DON'T HAVE TO SAY ANYTIME THOSE WORDS GNAW GETS POLITICAL. BUT I WANT TO MAKE SURETA WE'RE LOOKING AT THIS DOLLARS WORTH OF MITIGATION AND EVERY DECISION WE MAKE AS A COUNCIL THE TRY HELP WITH THAT $4 SAVINGS ON THE BACKSIDE. I DON'T KNOW IF THAT'S A QUESTION OR YOU ARE ALREADY THINKING ABOUT THAT OR JUST A STATEMENT. TO ME THAT IS REALLY IMPORTANT BECAUSE WHAT YOU GUYS DO IS REALLY IMPORTANT.

YOU ARE GOING TO NEED ALL THE HELP YOU CAN GET AS DISASTERS CONTINUE TO HAPPEN AND CONTINUE TO GET WORSE.

>> WE HAVE PLANS WITH THE STORMWATER MANAGEMENT PLAN.

GARY HAS THE MITIGATION PIECE AS A FOCUS IN SOME OF THE PROJECTS.

THE INTERCONNECTOR PROJECT MEANT TIDWELL THAT.

MUDDY CREEK PROJECT IS ALREADY DEALING WITH THAT PIECE.

IF YOU NOTICE PLEASANT VALLEY AND GARLAND THEY ELEVATED THAT.

THAT ROADWAY TO DEAL WITH THE FLOODING CONCERNS.

PUBLIC WORKS DOES A PRETTY GOOD JOB OF DEALING WITH THAT AND SO DOES COMMUNITY DEVELOPMENT. THEY HAVE CODES DESIGNED TO BUILD ENVIRONMENTS THAT IS RESIST TONIGHT HAZARDS.

>> I'M GLAD TO HEAR THAT. I KNOW YOU GET TIRED OF ME EVERY TIME I SEE A FLOOD PLAIN AND WE'RE DEVELOPING A FLOOD PLAIN AND I HARP ON IT AND YOU GUYS ROLL YOUR EYES.

WE CONTINUE TO BUILD IN THE FLOOD PLAIN AND IT GETS WORSE.

BECAUSE OF THE LAND USE DECISIONS WE MAKE AT THIS LEVEL AND WHETHER I'M HERE OR THE NEXT COUNCIL THAT NEED TO BE HERE WE NEED TO BE LOOKING FOR ADDITIONAL GRANTS ANTED USING LANGUAGE JUST LIKE THAT FOR EVERY GRANT WE'RE APPLYING FOR THE INTINER CONNECTOR AND PUTTING THAT EMERGENCY PIECE THE IT. THAT MIGHT BE THE PART OF THAT'S PUTS IT OVER THE TOP AND GETS US FUNDING.

WE NEED TO MAKE SURE THAT LENS INCLUDED IN EVERYTHING.

>> THAT'S A GOOD CLOSING STATEMENT.

THANK YOU. APPRECIATE THAT.

>> THANK YOU ED. >> I'M NEVER APPROVING BUILDING

IN A FLOOD PLAIN EVER AGAIN. >> I SHOULDN'T HAVE SAID THAT.

>> I'M GOING TO TAKE A BRIEF MOMENT HERE GUYS.

[3C. Presentation of the Community Development Department’s master fee schedule analysis and suggested recommendations. (40 minutes)]

>> I'M GOING READ INTO THE RECORD.

FEE ANALYSIS AND SUGGESTED RECOMMENDATIONS.

>> HAVING SOME TECHNICAL DIFFICULTIES WITH THE POWER POINT. I CAN SPEAK FROM THIS ONE.

>> IS IT DIFFERENT THAN WHAT IS IN THE PACKET?

>> SO WHAT WAS IN THE PACKET WAS A COMPREHENSIVE ANALYSIS OF EVERYTHING. I DIDN'T WANT TO ADDRESS EVERY SINGLE SLIDE SO WE COMPRESSED IT.

I'LL GO AHEAD AND GET STARTED. DO YOU THINK WE HAVE THE CORRECT PRESENTATION ON HAND? GIVE US 30 SECONDS AND I'LL

[01:35:03]

START. I KNOW IT WAS VERY HEAVY READING MATERIAL THAT YOU HAD IN THE PACKET AS IT RELATES TO THE FEE.

>> THAT WAS GREAT INFORMATION. >> THANK YOU.

SO WE DID COMMIT TO A CERTAIN TIME LINE TO COME BACK IN A WORK SESSION. OUR GOAL WAS TO SPEND A GOOD AMOUNT OF TIME ON UNDERSTANDING ALL OF OUR FUNCTIONS, PROJECTS, PERMITS ALL THE DIVISIONS THAT WE HAD AND WITHIN THAT THEN ESTABLISH NOT JUST A BENCHMARK ANALYSIS.

WE LOOKED AT 12 COMMUNITIES, WITH THOSE WE TRIED UNDERSTAND WHERE THEIR FEES WERE. I WOULD LIKE THE PREFACE IF YOU NOTICE WITH SOME OF THE FEES WE HAD SOME OF THE PLANNING FEES WE HAD YOU WILL NOTICE HA SOME CITIES HAVE FEES THAT ARE VERY DIFFERENT FROM WHAT OTHER CITIES HAD.

I DO ANTICIPATE IN THE VENEER FUTURE EVERYBODY DIGEST WHAT HAS COME TO LIGHT WITH THE SHOT CLOCK, WHAT OUR REQUIREMENTS ARE REVISITING SCHEDULES AND TIME LINES THAT WE WILL SEE A SIGNIFICANT CHANGE IN OUR SISTER COMMUNITIES AS IT RELATES TO THAT. THAT BEING SAID WE HAVE REQUESTED, I BELIEVE WE HAD A WORK SESSION TALKING ABOUT LEGISLATION AS IT RELATES TO EVALUATIONS OF RESIDENTIAL STRUCTURES. THAT COULD NOT BE INCLUDED IN FEE APPLICATIONS ANY LONGER. FROM THAT WE STARTED THE SECTION AN WE'RE HERE TODAY FOR THAT ASSESSMENT AND ANALYSIS.

WE HAVE A TWO PRONG APPROACH AS IT RELATES TO THE ASSESSMENT AND FEE SCHEDULE. WE DID OUR BENCHMARK ANALYSIS WITH THE 12 CITIES. THEY WERE SIMILAR IN SIZE.

SIMILAR IN PROGRAMS AS RERATED TO THE FUNCTIONS THEY PERFORM AND SIMILAR IN TERMS OF AREA SUBSIDIES TOO.

THE OTHER COMPONENT THAT I MUST ADMIT WE'RE PROUD OF AS A DEPARTMENT WHERE WE WENT THE ADDITIONAL STEP WE DID WAS TO DETERMINE AND THAT IS IN YOUR PACKETS TOO.

THAT IS THAT REALLY LONG SPREAD SHEET THAT IDENTIFIES EVERY DIVISION AND IDENTIFIES EVERY DISCIPLINE AND ALSO IDENTIFIES EVERY PROJECT TYPE THAT WE HAVE AND THE GOAL IS W THAT WAS TO GO AHEAD AND DETERMINE WHAT APPLICATIONS WE HAVE AND WHAT AMOUNT OF TIME EACH POSITION SPENT ON THAT APPLICATION.

AND IN ADDITION TO THAT WE THEN TOOK THE MIDPOINT SALARY WISE ON THAT POSITION AND ATTRIBUTED COST.

AS WE AGGREGATED THE COST, WE ALSO CREATED AN ADMINISTRATIVE FEE WHICH IS ALL ENCOMPASSING TECHNOLOGY, TRANSPORTATION, MAINTENANCE, ALL OF THOSE WERE INCLUDED AND THAT WAS A 20% FEE.

AS I MENTIONED TO YOU, EACH CATEGORY WAS IDENTIFIED.

THE ESTIMATED AMOUNT OF TIME EACH EMPLOYEE HAD SPENT ON THAT ACTIVITY WAS ALSO INCORPORATED AND WE USED THE MIDPOINT.

SO WE DID USE THE 12 CITIES I MENTIONED TO YOU FOR THE BENEFIT OF THE VIEWING AUDIENCE. THEY WERE -- WE COMPARED THE SURVEY RESULTS AND WITH THAT IN YOUR YOU HAVE A POWER POINT PRESENTATION THAT DOES IDENTIFY THOSE RESULTS.

WE CALCULATED THOSE FEES. WE BENCHMARKED THE FEES AND DETERMINED THE AVERAGE OF THOSE FEES.

WITH THAT AVERAGE, I WILL TRY AND GO THROUGH HAD JUST TO MAKE SURE THAT I CAN EXPLAIN IT CLEARLY AND THAT IT IS CLEARLY EXPLAINED AS PART OF THIS PRESENTATION.

WE HAVE A SUGGESTED FEE. I'M CALLING IT PROPOSED.

IT'S PURELY SUGGESTED AS IT RELATES TO ALL DIVISIONS WITHIN THE COMMUNITY DEVELOPMENT DEPARTMENT.

I MENTIONED TO YOU ALSO THAT WE DID HAVE A DEVIATION.

IT'S PURELY RELATED TO THE FEES BECAUSE THEY HAVE ABSORBED -- I DON'T THINK THEY'VE BEEN POSTED YET OR THEY ARE IN THE PROCESS OF WORKING ON THOSE. AGAIN, I'VE DISCUSSED ALL OF THESE. WE ALSO WANTED TO PROVIDE A COMPARISON OF IF WE HAVE THESE FEES, IF WE WERE TO ASSESS THESE SUGGESTED FEES AGAINST LET'S SAY THE SAME PROJECT TYPES THAT WE

[01:40:04]

RECEIVED LAST FISCAL YEAR, WHAT WOULD THAT DIFFERENCE BE? I'VE IDENTIFIED THAT IN THE PRESENTATION AS WELL THAT YOU HAVE IN YOUR PACKET. IF YOU WOULD BEAR WITH ME I WANT TO SLOWLY TACKLE AND ADDRESS THE FEE TYPES FOR ALL DIVISIONS THAT I MENTIONED SO IT'S CLEAR TO EVERYBODY WHAT WE'RE PROPOSING AND WHY. IN SOME CASES AS YOU LOOK AT THE FEE SCHEDULE THE DRAFT FEE SCHEDULE THIS IS ATTACHED ATE DRESSES DUPLICATE OF FEES IN THE SENSE THAT FOR INSTANCE IN ANIMAL SERVICES IN THE MASTER FEE SCHEDULE, AS IT RELATES TO ANIMAL SERVICES THERE WERE NO SIGNIFICANT CHANGES.

IT WAS MERELY COMING IN LINE WITH THE AVERAGE FEES REFLECTED THERE. SOME THINGS WE DID ELIMINATE BECAUSE THEY WERE NOT CLEARLY ARTICULATED AND THAT WAS THE GOAL WE TRIED TO ACHIEVE AS WELL.

FROM A BUILDING AND E AND REGULATION STANDPOINT, THAT IS BUILDING PERMIT DIRKS DO I WANT TO POINT OUT THERE WAS SOME FEES THAT WERE NOT BEING ASSESSED ALTOGETHER.

AND SOME COMPONENTS OF INSPECTION FEES WERE NOT BEING ADDRESSED EITHER. OUR GOAL WAS TO INCORPORATE WHERE WE SAW THERE WAS MAYBE NO PLAN REVIEW FEE FOR EXAMPLE AND THE PERMIT FEE THERE WAS BUT NO PLAN REVIEW FEE.

SO WE ADDED THOSE. I'LL GIVE YOU A PERFECT EXAMPLE.

WE HAVE RESIDENTIAL CONSTRUCTION SINGLE FAMILY , THE PLAN REVIEW FEE, CURRENTLY THERE IS NONE AND WE'RE PROPOSING A $200 FEE FOR THAT. HOW DID WE COME TO THAT NUMBER? WE TOOK AN AVERAGE 1500 SQUARE FOOT HOME AND FROM THERE IDENTIFIED WHAT WILL IT COST TO BRING THE PLAN INTAKE AND THEN FROM THERE HOW MUCH TIME WOULD THE PLANS EXAMINER SPEND ON IT? AND THEN EXTRAPOLATE FURTHER WE HAVE THE PERMIT APPLICATION AND THIS TO ADDRESS WITH IT TOO. SO THAT IS HOW WE GOT TO SOME OF THESE NUMBERS. I WOULD LIKE TO PUT THAT PRESENTATION ON BECAUSE IT TELLS STORY A LITTLE BETTER.

I SINCERELY APOLOGIZE FOR THAT. I HAVE DISCUSSED ALL OF THIS I WANTED TO SHOW ALL THE ASSOCIATED PROJECTS.

THE POSITIONS WITH IT. WE ALSO INCLUDED THE PLANNING AND ZONING COMMISSION , THE CITY COUNCIL.

THE BOARD OF ADJUSTMENT AND THE INDIVIDUALS WHO WOULD BE INTERFACING ON THAT. IT DOES INCLUDE EVERY POSITION ON THAT AND DID A SUBTOTAL ON THAT AND ADMINISTRATIVE COST.

THAT'S HOW INTRICATE THIS STUDY WAS.

IT WAS A TYPICAL EXERCISE WHEN YOU LOOK AT CONSULTING FUNCTION AND HOW YOU ASSESS THE FEES. MOST CITI VERSUS NOT UPDATED

THEIR FEES. >> HAS ANYBODY OTHER THAN GAR

UNDERSTAND. >> I MADE SOME CALLS AND MESSAGED SOME INDIVIDUAL IN THE INDUSTRY.

THINK PEOPLE ARE LOOKING AT THEM BUT WE HAVE NOT SEEN ANY UPDATES

YET. >> WHEN AWE SAYS THE FEES CONSIDERATION HAVE NOTIFICATION COST.

WE SENT OUT NOTIFICATION OF CERTAIN RADIUS OF REQUEST TAKING PLACE FOR A ZONING CHANGE. WHEN WE LOOK AT OUR FEES AND EVEN THOUGH WE SEE A BIT OF AN INCREASE IN THOSE IT'S NOT AS

SIGNIFICANT. >> I AGREE WITH THAT.

IN TERMS OF GARLAND IT'S THE ONLY ONE THAT'S COME TO LIGHT FOR US. THESE ARE BUILDING INSPECTION FEES. THESE WERE THE FEES I WAS REFERRING TO WHERE IN SOME INSTANCES WE DON'T HAVE A PLANNING REVIEW FEE. I CAN GO THROUGH EACH ONE OF THESE FEES, EACH ONE OF THESE PERMIT TYPES.

>> CAN I ASK A QUESTION ABOUT THESE PAGE.

ON YOUR COMMERCIAL PERMIT AND INSPECTION FEES, YOUR FIRST NOT THE FIRST ONE BUT THE SECOND ONE.

[01:45:03]

IT'S 10,001, 25,000. I WANT TO KNOW THIS IS THE TYPO 119-POINT/63S. THAT A TYPO? THAT'S NOT SOMETHING SPECIAL I'M

SUPPOSED TO UNDERSTAND RIGHT? >> UNDER EXISTING.

>> YES. ARE YOU TALKING ABOUT 10,000 TO 25,000 AND THEN 77.76 FOR THE FIRST 10 NOW.

>> IT SAYS 119-POINT/63. >> THAT IS A TYPO.

>> OK. NOW ONE MORE I WANT TO ASK YOU.

100,001 TO 500,000 RIGHT IN THE MIDDLE OF THE BUILDING PERMIT

INSPECTIONS. >> IT'S THE ONLY ONE WHERE THE BASE FEE AND PER THOUSAND FEE GOES DOWN.

>> CORRECT. >> EVERYTHING ELSE THE BASE FEE GOES DOWN AND PER THOUSAND GOES UP.

MY QUESTION IS THAT A MISTAKE OR IS THAT EXACTLY WHAT IT IS.

>> THAT'S EXACTLY WHAT IT IS. >> THE WAY THAT WE DID THE SURVEY OF THE AREA CITIES, WE DISCOVERED THAT OUR FEES WERE A LITTLE HIGHER ON THE LOWER SIZE BUILDINGS AND REALLY LOW ON THE BIGGER SIZE BUILDINGS. AND SO WHAT WE DID WAS WE RESTRUCTURED THE CALCULATION IN THOSE FEES SO THAT IT MORE CLOSELY FOLLOWED THAT AVERAGE CURVE WITH THOSE CITIES.

>> WHAT I SAW ALL OF THEM THE BASE WENT DOWN AND THE PER THOUSAND WENT UP EXCEPT FOR HA ONE.

THAT'S THE REASON I QUESTIONED IT.

>> I HAVE SPECIFIC QUESTIONS ABOUT SPECIFIC FEES.

I DON'T WANT TO STOP YOU FROM YOUR OVERALL DISCUSSION.

BUT YOU STARTED TO GO INTO THE INDIVIDUAL SECTIONS.

I DON'T KNOW WHICH SECTION MY QUESTIONS RELATE TO BECAUSE I'M DEALING WITH IT IN THE DETAIL PAGES PAST THE SUMMARY.

>> ABSOLUTELY. >> CAN YOU TELL US --

>> AND THAT WAS THE PART I WANTED TO LEAN ON HOW WE WANTED TO COLLECTIVELY APPROACH THE SUGGESTED FEES OR DO WE WANT TO TALK ABOUT METHODOLOGY? I THINK FROM HERE WE CAN DIVE

INTO THE QUESTIONS. >> YOU HAVE BEEN OVER METHODOLOGY MANY YOUR MIND U. YOU'VE TREAD PACKET.

DO YOU THINK YOU'VE TOUCHED ON METHODOLOGY?

>> I THINK SO. WE HAVE SOME CONCLUDING SLIDES THAT WE CAN CLOSE THE LOOP ON THAT.

>> DO YOU THINK YOU ARE AT THE STAGE TO TALK ABOUT INDIVIDUAL

FEES? >> I THINK SO, YES.

>> SO I DON'T KNOW HA CATEGORY THE ONES I HAVE QUESTIONS ON

BELONGS TO. >> I CAN FIND THE CATEGORY.

>> MY FIRST QUESTION ON PAGE 65 BUT I DON'T KNOW IF ANYBODY HAS COMMERCIAL PERMIT FEES. I DON'T KNOW IF ANYBODY HAS

QUESTIONS BEFORE THAT. >> I DON'T THINK THERE IS MUCH PERSONALLY I DON'T THINK THERE IS MUCH TO TALK ABOUT IN THE ANIMAL SERVICES FEES. I THINK THEY ALL MAKE SENSE.

SINCE YOU ARE TALK ABOUT ANIMAL SERVICES FEES.

SHE'S LOOK ON THE SPREAD SHEET. I THINK YOU HAVE PROBLEMS IN YOUR ADDITION NOT SUBTOTAL AND TOTAL.

LOOKS LIKE YOU ARE BRINGING SOME OF THE SUBTOTALS DOWN IN DIFFERENT FEES. UNDER AN ANIMAL SERVICES.

ARE YOU LOOKING? IF YOU'LL LOOK AT THE SECOND LINE FOR INSTANCE. I DIDN'T BRING MY GLASSES TO NIGHT SO THIS IS TOUGH. WILL THESE WORK.

>> DO YOU HAVE A QUESTION ABOUT A DECISION OR JUST ADDITION?

>> I THINK ADDITION. >> LET'S FOCUS IF WE CAN ON

[01:50:01]

DECISION MAKING. >> WE CAN TALK ABOUT THIS

AFTERWARDS. >> AS IT RELATES TO ANIMAL SERVICES WHAT WE PRIMARILY DID WAS LOOK AT THE BENCHMARK ANALYSIS AND THE SURROUNDING COMMUNITIES TO DISCERN THOSE.

THOSE WERE PRETTY MUCH THE LINE WITH THOSE.

>> MY PROBLEM IS NOT WITH THE FEES, IT'S WITH AADDITION.

>> AND THE SECOND WITH THE PERMITS AN PLANNING FEES, THAT METHODOLOGY AND THOSE FORMULAS ARE ACCURATE.

IN SOME INSTANCES WITH ANIMAL SERVICES THE METHODOLOGY WAS

DIFFERENT. >> WE CAN TALK ABOUT THAT.

>> OK. >> IF NOBODY WANTS TO TALK ABOUT ANYTHING BEFORE PAGE 65 I'M GOING TO DIVE.

FEES GOING FROM 110 TO 180. MY PROBLEM WITH SOMETHING LIKE THIS IS A COUPLE OF THE CITIES WITH HIGH FEES ARE SKEWING THE AVERAGE. AND ACTUALLY AVERAGE IS 1 POINT IN THIS ONE IT SEEMED OUT OF LINE IN REGARDS TO WHAT MOST CITIES WERE CHARGING AND MUCH HIGH THIRD BASEMAN AVERAGE.

THAT ONE CONCERNED ME. >> JUST FOR MY CLARIFICATION, WE SPLIT THIS INTO TWO TIERS TWO, TYPES.

I UNDERSTAND YOU ARE REFERRING TO THE $180.

>> I AM. >> GOT IT.

I WILL LOOK INTO THAT AND DOUBLE CHECK THAT.

>> I'M GOING THE KEEP GOING UNTIL SOMEBODY STOPS ME.

ON PAGE 68 AND 69 FENCE PERMIT FEES.

THE. >> THESE ARE FEES THAT ARE COMMON AND PEOPLE WITH LESS FINANCIAL CAPABILITIES AND THEY ARE JUST GOING TO NOT GO GET A PERMIT.

SO I DON'T WANT TO NECESSARILY DISCOURAGE PEOPLE FROM GETTING PERMITS AND I DON'T WANT TO HAVE THE MOST NEEDY SUFFER AS A RESULT OF FEE INCREASES AND SOMETHING THAT IS VERY COMMON.

JUST SOMETHING TO THINK ABOUT. >> WATER HEATERS.

>> CURRENTLY WE DO NOT ASSESS A FEE.

IS IT YOUR INTENTION TO STAY THAT WAY?

>> CURRENTLY IT SAYS 50 ON PAGE 69.

>> AND AGAIN THIS IS NITPICK CAN I BUT THE WATER HIGHER WE'RE HIGHER THAN EVERY SINGLE CITY EXCEPT GARLAND.

AND I WOULD JUST NOT NECESSARILY WANT TO DISCOURAGE PEOPLE FROM GETTING PERMITS FOR WATER HEATERS.

>> MAYBE 75 OR I DON'T KNOW. >> 60.

>> THIS IS HARD BECAUSE I DON'T WANT TO NITPICK.

>> IT HELPS. IT REALLY DOES HELP.

>>DALE HAD INFORMATION AS IT RELATES TO THE WATER HEATERS AND THOUSAND FEE WAS FACTORED. WHY DON'T WE LISTEN TO THAT FOR

A SECOND. >> TO GIVE A LITTLE BIT OF BACKGROUND, THE FENCE PERMITS YES $20 ON THOSE.

IT'S STILL SOMEWHAT SUBSIDIZED FOR THE AMOUNT OF TIME WE HAVE TO SEND AN INSPECTOR OUT THE VERIFY THAT.

IT DID GET MORE SUBSIDIZED TO THAT TO SOME

DEGREE, WE'RE GOOD WITH THAT. >> I THINK 50 IS FINE.

>> THE WATER HEATERS, WHO VALUE INVOLVED.

WHO GOES OUT AND MAKES THE INSPECTIONS.

AND THE AMOUNT OF TIME THAT IS INVOLVED.

THAT'S WHAT WE CAME UP WITH, IT WAS APPROXIMATELY $80.

ONCE AGAIN IF THE COUNCIL FEELS THAT WE NEED COME BACK DOWN ON THAT, WE'RE GOOD WITH THAT. WE'RE JUST PROPOSING BASENED WHAT WE WERE SEEING FROM THE OTHER CITIES AND WHAT OUR

ANALYSIS AND COST WAS. >> BUT DEFINITELY WORTH LOOKING AT BECAUSE AS YOU'VE MENTIONED AS IT RELATES TO $80 IS A LOT OF MONEY. WE WILL DOUBLE CHECK THAT AND

REPORT BACK ON THAT ONE. >> MAYBE BEING AVERAGE ISN'T BAD

[01:55:07]

EITHER. >> MY NEXT SOMEONE PAGE 72 WHICH

IS SOLAR PANELS. >> WHEN WE TALK ABOUT AVERAGES WITH OTHER CITIES, REMEMBER MOST EVERY CITY I KNOW OF IS GOING THROUGH THIS SAME EXERCISE RIGHT NOW.

THOSE AVERAGES ARE GOING TO GO UP.

>> THEY ARE. >> WHICH ONE?

>> MY NEXT IS SOLAR PANELS ON PAGE 72.

DO WE HAVE ANYTHING ELSE BEFORE THAT?

>> I WOULD JUST DO EVERYTHING IN MY POWER TO ENCOURAGE USE OF

SOLAR. >> AND THE WAY WE LOOK AT SOME OF THESE AS WELL JUST KEEP IN MIND A LOT OF THESE SOLAR PANEL

JOBS ARE 15-$20,000. >> THAT'S A MINIMAL FEE.

>> THAT IS TRUE. >> THAT'S $150 FEE FOR THAT KIND OF JOB. WATER HEATER AND FENCES ARE

COMPLETELY DIFFERENT. >> I CAN UNDERSTAND WHAT YOU ARE SAYING. WHAT I WOULD ENCOURAGE TO US DO IS THINK ABOUT THIS IN A DIFFERENT WAY IF WE'RE GOING TO SUBSIDIZE SOMEBODY. SOMEBODY THAT IS GOING TO REPLACE A FENCE. IF THEY HAVE TO REPLACE THE FENCE AND CAN PROVE A FINANCIAL HARDSHIP OR SOMETHING MAYBE IS THERE I LOWER FEE BECAUSE THEY'VE BEEN PICKED UP ON A VIOLATION OR SOMETHING LIKE. THAT BUT TO ME WHEN WE TALK ABOUT WATER HEATERS AND THINGS LIKE THAT, IF THEY ARE GOING TO SUBMIT THEY ARE GOING TO GET A NEW WATER HEATER OR HVAC UNIT, THAT HAS SAFETY CONCERNS. AND SO WE HAVE TO HAVE THAT.

EXTRA YOU HAVE TO HAVE THAT INSPECTED TO MAKE SURE THAT IT'S SAFE AND THAT HAS A COST ASSOCIATED TO IT AND IT GETS PASSED OFF. I TOTALLY AGREE THAT.

IF THERE IS A REBAIT PROGRAM. IF THERE THERE IS A LOCAL BUSINESS THAT WE COULD OR LOCAL COMPANY THAT WE COULD PARTNER WITH REBATES TO HELP PAY FOR SOME OF.

THAT THERE ARE COMPANIES THAT WILL DO THAT FOR HVAC UNITS TO GET A LOWERRER ENERGY USE UNIT OR LOWER ENERGY USE WATER HEATER OR SOMETHING LIKE. THAT INSTEAD OF GETTING DOWN IN THE WEEDS OF WHAT OUR PERMITS FEES ARE BECAUSE THEY ARE WHAT THEY ARE. THEY ARE GOING TO BE LOW AND SUBSIDIZED AND WE'RE WORRIED ABOUT THOSE THAT CAN'T AFFORD IT. LET'S LOOK AT OTHER WAYS OTHER COMMUNITIES HAVE WORKED IN HELPING TO OFFSET SOME OF THE COSTS. BECAUSE I KNOW THEY ARE OUT THERE AND HAVE WORKED WITH DIFFERENT GROUPS TO OFFSET THAT

COST. >> ALSO COULD BIT POSSIBLE THAT SOME OF THESE LIKE THE WATER HEATER IS DEVIATED BETWEEN

COMMERCIAL AND RESIDENTIAL. >> WE CAN.

>> THE RESIDENTIAL OBVIOUSLY IS ABOUT THEIR WALLET VERSUS THE COMMERCIAL WHERE THEY'VE GOT ROLLING IN DOUGH.

>> I WANT TO MAKE SURE FOR THE RESIDENTIAL THEY ARE CHECKED

OUT. >> MY POINT OF BRINGING IT SUP I

DON'T WANT TO DISCOURAGE PEOPLE. >> TO ME A FENCE I THINK A LOT OF PEOPLE AREN'T GETTING PERMITS FOR FENCE.

THERE ARE A LOT OF PEOPLE THAT DON'T EVEN KNOW THEY NEED GET A PERMIT FOR A FENCE. ANYBODY THAT IS A LICENSING PLUMBER THAT YOU SHOULD BE HIRING TO PUT IN A NEW WATER HEATER IS GOING TO HAVE TO GO THROUGH PERMITTING PROCESS AND I JUST HAD A NEW HVAC SYSTEM, THEY TOLD ME HERE IS YOUR COST FOR THE FEES. IF THEY ARE GOING BEHIND THE BACK AND NOT GETTING THE FEES, ON A SIDE JOB ANYWAY WERE AND

THEY ARE DOING IT ON THE LOW. >> CONTRACTORS ASK US IF WE WANT TO PAY THE PERMIT OR NOT. I ALWAYS SAY YES.

>> THE NEXT ONE I WANT TO TALK ABOUT IS PAGE 86.

ANYBODY HAVE ANYTHING BEFORE THAT?

>> 86 IS THE TEMPORARY FOOD PERMIT.

WE HAVE A HARD TIME GETTING FOOD VENDORS AT OUR EVENTS TO PAY BECAUSE OF THE $50 FEE. I WOULD NOT INCREASE THIS AT THIS TIME. AGAIN WE'RE TALKING $10.

BUT I DON'T WANT TO DISCOURAGE TEMPORARY FOOD VENDORS WHEN

[02:00:05]

WE'RE RAMPING UP ALL THESE EVENTS.

>> THE REMODEL OR ADDITION. AND I THINK IT'S ON PAGE 74.

I THINK IT'S THE SAME PROBABLY THE SAME SITUATION WHERE YOU HAVE A FEW CITIES THAT ARE BRINGING AVERAGE OUT OF IT.

FOR THE 150 SQUARE FOOT AND FOR THE OTHERS.

I WANT TO LOOK AT THAT. >> IN THAT CASE, WHY WOULD YOU GO 175 THE AVERAGE OF 150, WAS IT BECAUSE OF YOUR COST

ANALYSIS? >> YES.

WE WANTED TO MAKE SURE COMPREHENSIVE WITH EXCEPTION OF ANIMAL SERVICES AND CODE AND THAT'S WHAT WE LOOKED AT.

WE TRIED TO INSERT METHODOLOGY TO SUPPORT THE FEES.

>> WHAT ARE YOU DEFINE AS A REMODEL.

IT'S NOT PAINTING A WALL RIGHT? >> NO IT'S MORE SIGNIFICANT THAN

THAT. >> I PAINTED WALLS AND DIDN'T

GET A PERMIT. >> WHEN PEOPLE PEOPLE ASK US IF I PUT IN NEW CABINETS DO I NEED TO GET A PERMIT, NO.

IF I FAINT WALLS, PUT IN NEW CARPET NO.

START TEARING DOWN WALLS OR INSTALLING NEW ELECTRICAL WIRING OR NEW PLUMBING OR REROUTING PLUMBING THEN YES.

>> MAYOR, WOULDN'T MIND GOING BACK TO THE FOOD PERMIT.

ANGIE HAD A COMMENT. >> WE WAIVE THIS FOR CITY EVENTS. FOR CITY EVENTS WHEN WE HAVE A FOOD VENDOR, WE WAIVE THEIR FEE WHEN THEY ARE PARTICIPATING IN A

CITY EVENT. >> SO WHO PAYS TEMPORARY FOOD

PERMITS THEN? >> I'M REALLY CONFUSED BY THIS

CONVERSATION. >> FARMERS MARKET IS NOT A CITY

EVENT. >> NOT CITY EVENTS.

>> NOT CITY EVENTS. >> SO LET'S SAY -- THAT'S WHY I

WAS LOOKING AT YOU LIKE THAT. >> IF A LOCAL CHURCH HAD FOOD TRUCKS, THOSE VENDORS WOULD PAY. IF YOU ARE PARTICIPATING IN A CITY SPONSORED EVENT. I WAS THINKING OF THE MARKET DOWNTOWN OVER THE SUMMER AND IT WAS HAVING TROUBLE GETTING THE VENDORS TO PAY $50 EVERY TIME. AND WE ENDED UP COSPONSORING THE

FARMERS MARKET. >> THAT'S JUST MY OPINION.

>> IS THERE A CONSENSUS ON COUNCIL FROM THAT?

>> >> I THINK WE SHOULD INCREASE THE MOWING FEE. PAGE 92.

>> JACK THAT BABY UP. >> ESPECIALLY COMMERCIAL.

>> THAT'S RESIDENTIAL. >> I'LL TAKE THAT CONTRACT.

$150 A HOUSE. >> YOU DON'T THINK THAT'S

ENOUGH? >> IT'S ALWAYS THIS HIGH WHEN THEY END UP MOWING IT. LET ME MAKE SURE WE'RE ON THE SAME PAGE. WE CHARGE THEM FOR THE COST THE CONTRACTOR CHARGES US. ON TOP OF THAT CHARGE IS THE ADMINISTRATIVE FEE. SO YOUR ANALYSIS OF THE $150 -- I WAS THINKING THAT WAS REIMBURSING OUR COST.

>> THAT'S ON TOP OF OUR COST. >> THE PLANNING FEES.

I DON'T KNOW THOUSAND DEAL WITH THAT.

[02:05:02]

>> LET ME TRY AND I WANTED TO MAKE A COUPLE OF EDITORIAL COMMENTS ASSOCIATED WITH THAT. THIS SHOT CLOCK THAT IS NOW INTRODUCED INTO REVIEW TIME, WE'VE HAD TO CRUNCH OUR REVIEW TIMES HONESTLY, MORE HOURS EXPENDED ON THE SPECIFIC APPLICATION THAT COMES IN. ALL OUR PLANS, ALL OUR SITE

PLANS FALL INTO THAT CATEGORY. >> WHY IS IT MORE TIME AND NOT JUST QUICKER TIME. DOESN'T IT ELIMINATE TIME AT THE

BACK END IN. >> NO BECAUSE ALL OTHER PROJECTS FALL ON THIS SAME TRACK. SO SOME WE HAVE TO SQUEEZE IN.

THAT'S WHY WE CREATED TWO SCHEDULES.

ONE IS OUR PLANNING SCHEDULE. WE HAVE TO TAKE THEM THROUGH WE HAVE A REPLANT. AND LET'S SAY WEATHER SERVICE PROVE THE REPLANT WITH CONDITIONS IT HAS TO COME BACK TO US AND WE HAVE TO MAKE SURE THE CONDITIONS ARE ADDRESSED.

IF IT'S BEEN APPROVED WITH CONDITIONS WE HAVE TO NOTIFY RIGHT AFTER PNZ. WE SH V TO MAKE SURE IF WE DON'T DISAPPROVE THE PLAN THIS IT GETS REALLY TIGHT MANY TERMS OF REVIEW, GETTING COMMENTS FROM EVERYBODY ON THE REVIEW COMMITTEE AND TEAM AS WELL. IT PUTS A CRUNCH ON US.

IN THIS CASE I BELIEVE IF I'M NOT MISTAKEN THE CITY OF GARLAN-

>> WHAT IS THAT $6,000 SPARTANBURG.

>> WE FELL BACK TOO. IN TERMS OF THE EXISTING FEES AND THE SUGGESTED FEES AND LOOKING AT WHETHER COMMUNITIES DO DESPITE THE SHOT CLOCK WITH WHAT THEY'VE DONE AND ADJUSTED THEIR FEES, WE'RE COMING IN LINE WITH THAT.

WE ARE A SMALLER DIVISION AS IT RETHREW IT OUR HUMAN CAPITAL AS

WELL. >> A PLANNING PART IS PROBABLY

YOUR MOST LABOR INTENSIVE. >> IT IS.

>> EVERY TIME WE DENY SOMETHING THEY HAVE TO GO BACK AND WORK ON IT LONGER IT'S MORE TIME ON THAT SIDE OF IT.

THIS IS ONE THAT I THINK IS EVERY CITY WILL GO UP DRAMATICALLY IN TERMS OF WHAT THOSE FEES ARE.

A LOT OF CITIES ARE EATING THAT COST RIGHT NOW.

AND THEY ARE GOING TO HAVE TO MAKE TOUGH DECISIONS JUST LIKE

WE ARE. >> AND AGAIN THESE ARE ALL BASED

ON ADMINISTRATIVE DUTIES AND. >> CORRECT.

SO THEY ARE BASED ON WHAT HAPPENED WHEN THAT PROJECT COMES IN IF I HAVE A FINAL PLAN THAT COMES IN, I'M GOING TO START DETERMINING HOW MUCH TIME DOES IT TAKE ME FOR INTAKE OF THAT PROJECT. WE WORK ON THIS AND HOPEFULLY SOON WE ARE GOING TO GO PAPERLESS.

WE'VE MADE SURE WE INCLUDED THAT COST AND TIME WHICH IS LESS THAN

WHAT WE DO NOW. >> AND THEN FROM THERE WE WILL TAKE WHAT EYES WILL FALL UPON THAT PLAN.

WE IDENTIFIED EACH DISCIPLINE AND THEN P AND D, NOTIFICATION ON THE BACK END. AS WELL DEPENDENING TO NATURE OF THE NEW PLAN THAT IS APPROVED. AND THEN YOU HAVE TO MAKE SURE THAT ALL THE I'S ARE DOTTED AND T'S ARE CROSSED AS IT RELATES TO

LOCAL GOVERNMENT CODE. >> SO AS IT STANDS NOW WE ARE LOSING MONEY FROM THE WORK THAT WE'RE DOING?

>> THE W THE CURRENT FEES? >> YES.

>> ALL THIS IS DOING IS TRYING TO MAKE UP THAT COST?

>> YES. >> DO WE HAVE A CHECKLIST THAT WE GIVE DEVELOPERS WHEN THEY COME IN SO IF THEY WERE TO SUBMIT A PLAT AND ALL THE I'S ARE DOTTED AND T'S ARE CROSS AND THEY COULD GET A REDUCTION IN THEIR LATINOS.

>> WE HAVE A CHECKLIST BUT WE DON'T HAVE THAT.

WHAT WE'RE TRYING TO DO IS WE'RE TRYING TO OFFER A TWO PRONGED REVIEW PROCESS FROM INTAKE WHEN AN APPLICATION IS FILLED OUT WE DO THE DUE DILIGENCE AND MAKE SURE THE APPLICATION IS COMPLETE EVER. IF IT'S REVIEW WORTHY AND JUST HAS MINOR CHANGES, I KNOW WE HAVE THE SHOT CLOCK.

BUT WE WERE TRYING REALLY HARD PREVIOUSLY TO TRY AND MAINTAIN A 45 DAY TURN AROUND ANYWAY WITH PLATS.

IT IS STUFF WHEN WE HAVE ZONING CASE, WE HAVE REVIEW AND DEVELOPMENT REVIEW. WHEN EVERYTHING IS MOVING, WE HAVE TO MAKE SURE THIS EVERYTHING MOVES IN CONCERT WITH AND SOMETIMES WE GET STACKED REVIEWS AS WELL.

[02:10:03]

>> WHAT HAPPENS IF WE IMPLEMENT THESE FEES AND FIND OUT A MONTH OR TWO DOWN THE ROAD IT'S NOT WORKING?

>> IT'S NOT WORKING IN TERMS OF? >> WE'RE DISCOURAGING INVESTMENT IN OUR CITY, THAT IT'S THE WRONG FEE BECAUSE OTHER CITY VERSUS IMPLEMENTED NEW FEES AND WE'RE WAY OUT OF LINE?

>> IN TERMS OF LET'S ASSUME THAT WE DO PROCEED AND ADOPT A SIMILAR FEE SCHEDULE AS SUGGESTED IN THE PACKET.

I DON'T THINK THAT IS A DISCOURAGING THAT IT WOULD A DISCOURAGING ELEMENT. I DON'T THINK IT WOULD DISCOURAGE DEVELOPMENT. OUR CUSTOMERS -- WE ARE DELIVERING A SERVICE. I REALLY THINK THESE FEES ARE NOT AN ANOMALY FROM WHAT THEY ARE USED TO ELSEWHERE.

>> WHAT IF A FEE S WHAT IF THREE OF THE FEES ARE?

>> WE AMEND BY RESOLUTION. >> THAT'S ALL I'M ASKING.

>> >> SO IT'S NOT ANYTHING THAT IS

HARD TO REVERSE OR CHANGE. >> NO.

THE SECOND PART OF YOUR QUESTION WHAT IF OTHER COMMUNITIES START CHARGING EVEN HIGHER FEES THAN WE'VE DONE THEN IT GIVES US AN OPPORTUNITY TO COME BACK. THIS PUTS US IN A GOOD PLACE TO ASSESS AND SEE HOW WE'RE DOING WHERE WE CAN COME BACK.

WE'LL DO REGULAR AUDITS OF WHAT'S GOING ON AND HOW IT'S WORKING. IF WE NEED MAKE AMENITIES THEN WE WOULD COME BACK WITH A FORM OF PRESENTATION TO YOU.

>> CAN WE TALK ABOUT THE WORK ADJUSTMENT FEE?

>> WHAT PAGE? >> IT'S PAGE 103.

>> YOU DON'T HAVE A QUESTION ABOUT THE TREE REMOVAL FEE?

>> NOT AT ALL. >> I CAN EXPLAIN THAT ONE.

I SAT DOWN WITH THE TEAM AND SAID I BET WE'RE GOING TO GET

MOST QUESTIONS ON THIS ONE. >> BOARD OF ADJUSTMENT.

THE BOARD OF ADJUSTMENT PROCESS, IT'S A TOUGH ONE IN THE SENSE THE MATERIAL THAT NEEDS TO BE PREPARED WE SEND OUT NOTIFICATION AS WELL. WE DO PUBLIC HEARING AND IT'S JUST AS EXTENSIVE IN TERMS OF PNZ.

IF WE WERE COMPARING TO PLANNING AND ZONING CHANGES, A VARIANCE BECAUSE OF JUSTIFICATIONS, IT'S STILL HA SAME INTENSE AMOUNT OF WORK PUT FORWARD TO PRODUCE THE ANALYSIS AND PRESENT THE BOARD

OF ADJUSTMENT. >> IS THERE A DIFFERENCE BETWEEN

RESIDENTIAL, COMMERCIAL? >> AGAIN, IT DEPENDS, NOT REALLY. IT DEPEND TONS NATURE.

>> THAT WAS MY QUESTION. IS THERE A WAY TO DISTINGUISH BETWEEN THE NATURE OF THE VARIANCE.

THE ONE WE HAD ON WAS A LAND USE CHANGE.

>> A REDUCTION IN SETBACKS. >> TO ME THAT ONE PROBABLY HAD A LOT OF DEAL. WHEN WE WERE GOING THROUGH A LOT OF VARIANCES BECAUSE OF TORNADO TYPE OF STUFF, THAT IS TOTALLY A

DIFFERENT ANIMAL. >> WHAT WE COULD DO IS READ THIS ONE AND COME BACK WITH A STRUCTURE OF IDENTIFYING THE TYPICAL VARIANCES THAT WE SEE AS CATEGORIZED IN ORDER OF

DIFFICULTY. >> I THINK WE NEED TO.

IT COULD BAY SIMPLE THING. >> ABSOLUTELY.

>> MOST OF THOSE ARE RESIDENTIAL.

>> SINGLE FAMILY, WANTED TO BUILD SOMETHING, SETBACK ISSUES.

THERE COULD BE SOME RELATIVELY EASY AND LESS TIME CONSUMING.

>> SIGN VARIANCES MAY BE MORE INDEPTH ANALYSIS AS OPPOSED TO A

SETBACK ISSUE. >> WHY DO WE HAVE A FEE.

WHY DON'T WE CHARGE THEM BASED ON WHAT THE ACTUAL COST IS?

>> YOU HAVE TO BE ABLE TO TELL THEM UP FRONT.

>> PART IS CERTAINTY. SOMEBODY WANTED TO START A PROCESS AND THE FIRST THING THEY ARE GOING TO ASK IS WHAT IS THIS

GOING TO COST ME IS THE? >> IF DO YOU HIT THE WAY AND DO IT RIGHT IT'S GOING TO COST YOU THIS.

IF YOU DO IT THIS WAY, IT'S GOING TO COST YOU THIS.

>> IT'S INTERESTING YOU SAY THAT BECAUSE WHAT SOME COMMUNITIES ARE STARTING TO LOOK INTO IS HAVING AS FAR AS THE

[02:15:01]

NOTIFICATION PROCESS IS THE APPLICANT PAY THAT COST AND PUT THE SIGNS UP AND DO THAT PROCESS.

>> IF THERE IS A WAY I LIKE INCENTIVIZING DEVELOPERS.

YOU MAKE THE FEES HIGH ENOUGH AND SAY YOU GET EVERYTHING IN CORRECTLY AND RIGHT SO WE ARE NOT HAVING TO DO YOUR WORK FOR YOU YOU PAY THIS FEE. AND WE DON'T HAVE NOW HAVE HAVE TO FAST TRACK ANYTHING. INCENTIVIZE THEM TO DO IT RIGHT THE FIRST TIME SO WE DON'T HAVE TO DO THEIR JOB FOR THEM.

>> WE DO OFTEN BECOME THE CONSULTANT.

>> A REBAIT PROGRAM. >> I LIKE.

THAT YOU GET A CERTAIN PERCENTAGE OF IT BACK IF IT GOES

THROUGH. >> THAT'S A THOUGHT.

>> I DO THINK YOU NEED TO DO SOMETHING WITH THIS.

>> I WILL. >> PAGE 105.

>> SO WE NEED TO -- GOT TO HAVE SNOG SAY ABOUT PAGE 105.

>> BECAUSE IT'S A HIGH FEE. >> 250, NOT 265.

>> I DID A LOT OF THOSE FOR FREE FOR A LOT OF YEARS.

I KNOW HOW MUCH TIME IT COST. >> THERE WERE FEES WE DID NOT ASSESS FEES FOR. REINSPECTION FEES, FIRE DEPARTMENT DIDN'T HAVE THAT. REALLY THE MOST YOU LOOK AT OUR FEES THAT WE CURRENT LAY SAYS IN THE PLANNING DIVISION AND SIGN DIVISION FOR EXAMPLE, THEIR CURRENT FEE ARE BASED AGAINST THE AMOUNT OF TIME WE SPENT BASEND TO METHODOLOGY WE PROVIDED TO YOU, YOU CAN SEE THAT WE'RE CLEARLY THE BELL

SERVE PRETTY SKEWED. >> I THINK WE'VE TALKED ABOUT THIS. DID WE LOOK AT OUR AMBULANCE FEES AND OUR WE TALKED ABOUT THAT, I THINK THAT HAD BEEN LOOKED AT. DID WE COMPARE THAT TO SEE WHERE

WE WERE ON THIS AS WELL? >> NO.

THAT'S NOT PART OF THIS PROCESS. >> THIS ONE OBVIOUSLY HAD IMPETUS HAD BUDGET SEASON BECAUSE OF LEGAL CHANGES MADE AT

THE STATE. >> MAYOR I'D LIKE TO MAKE A COUPLE OF COMMENTS. FIRST OFF, I WANT TO THANK HER AND HER TEAM FOR HAD WORK. THIS WAS A HUGE EFFORT ON THEIR PART TO PULL TOGETHER FIRST OFF EVEN HOW YOU BEGIN TO APPROACH THIS. YOU HAVE A NEW PROBLEM TO SOLVE FOR, 30 DAY SHOT CLOCK. WE KNEW THERE WERE FEES WE WERE BEHIND IN. THEY HAD TO ESTABLISH A METHODOLOGY TO BE ABLE TO GET FROM POINT A TO POINT B AND BE ABLE TO DEFEND IT. I APPRECIATE THE DISCUSSION TONIGHT BECAUSE I THINK YOU ABSOLUTELY WHEN YOU ARE GETTING INTO THE PLACE WHERE YOU ARE GOING TO BE CHARGING FEES, YOU HAVE TO ASSESS YOUR PAIN POINT. THE QUESTION ABOUT THE WATER HEATER REPLACEMENT FOR EXAMPLE, THAT IS GOING TO HIT PEOPLE IN THEIR POCKETBOOK AND HOMEOWNERS ESPECIALLY THAT THIS IS NOT A PLEASANT OCCURRENCE. SOMETIMES REPLACING YOUR FENCE, OK. THAT'S GOING TO BE A BIG EFFORT.

THIS IS NOT THE MOST EXPENSIVE PART OF THAT EFFORT, IT'S REPLACING THE FENCE ITSELF. I APPRECIATE THE DIALOGUE ON THIS. AND I WANTED TO ADD THAT THE WORK THAT THEY HAVE DONE WITH THIS IS COMPENSABLE.

I REALLY APPRECIATE IT AND YOUR TEAM, THANK YOU SO MUCH.

GREAT JOB FOR DOING THIS. AND I THINK WHAT WILL HAPPEN AND THIS GOES BACK TO WHAT YOU SAID A FEW MINUTES AGO, THERE WILL COME A POINT THIS YEAR WHERE WE WILL WANT TO GO BACK AND TAKE A LOOK BECAUSE THE OTHER CITIES WILL HAVE DONE THIS WORK.

>> WE'RE IN THE FOREFRONT. I'M SO PROUD.

>> I WONDER IF WE COULD LOOK UP ONE MORE THING TOO AND ADD A DISASTER POLICY. A LOT OF TIMES AFTER DISASTER, WE WAIVE FEES OR REDUCE A FEE OR SOMETHING LIKE THAT.

I WONDER IF IN YOUR RESEARCH YOU CAN SEE WHAT OTHER CITIES ARE DOING REGARDING THAT SO WE CAN IMPLEMENT A POLICY FOR THAT.

>> YOU COULD HAVE A GENERAL STATEMENT POLICY TOO.

>> YOU MAY REMEMBER THIS BUT WHEN THE 2015 TORNADO HAPPENED WE DID PASS THE BALLOT TO SEE WHAT OTHER CITIES WERE DOING AND

[02:20:04]

THAT'S WHY WE MADE THE DECISION WE DID ON FEES I REMEMBER COUNCIL HAVING THAT DISCUSSION AND MAKING THAT DECISION.

>> THANK YOU. >> DITTO EVERYTHING THE CITY

MANAGER SAID. >> ONE LAST THING.

I APOLOGIZE FOR CREATING CONFUSION.

I UPLOADED THE WRONG POWER POINT.

>> NO BIG DEAL. IT WAS NO PROBLEM WHATSOEVER.

>> THANK YOU SO MUCH. >> THANK YOU.

>> HE DIDN'T WANT TO SAY IT WAS A TECHNOLOGY ISSUE.

>> SO WE HAVE NOT ENOUGH TIME FORP E 3D.

CAN WE MOVE IT TO ANOTHER MEETING.

3D DOESN'T HAVE A TIME COMMITMENT.

WE'LL MOVE 3D TO ANOTHER MEETING.

THANK YOU. >> COUNCIL LOOK AT THE CONSENT AGENDA. IS THERE ANY QUESTIONS OR ANYTHING WE WANT FOR INDIVIDUAL CONSIDERATION?

>> LET'S GO

* This transcript was compiled from uncorrected Closed Captioning.